The Mayor, Councillor Greg Conkey OAM
Councillor Yvonne Braid
Councillor Paul Funnell
Councillor Dan Hayes
Councillor Vanessa Keenan
Councillor Rod Kendall
Councillor Kerry Pascoe
Councillor Dallas Tout
In Attendance
Acting General Manager (Mr R Knight)
Financial Sector Manager (Mrs N Te Pohe)
Community Sector Manager (Mrs J Summerhayes)
Commercial Operations Sector Manager (Mrs C Angel)
Commercial Development Sector Manager (Mr P Somerville)
Project Advisor (Mr J Bolton)
Manager Audit, Risk & Governance (Mrs I Hensley)
Manager Finance (Mrs C Rodney)
Manager Community Services (Ms M Scully)
Manager City Strategy (Mr T Kell)
Manager Executive Support (Mr S Gray)
Manager Operations (Mr S Jewell)
Manager City Development (Mr H Singh)
Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)
Senior Town Planner (Mr Adriaan Stander)
Economic Development Officer (Mr A Stockman)
Corporate Strategy Coordinator (Miss N Smith)
Strategic Town Planner (Mr D McDonald)
Aboriginal Youth & Community Development Officer (Mr S Kirby)
Strategic Partner – Corporate Governance & Risk (Mrs N Johnson)
Communications & Engagement Officer (Mr J Lang)
Governance Officer (Miss B King)
Prayer
Almighty God,
Help protect our Mayor, elected Councillors and staff.
Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.
Amen.
Acknowledgement Of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.
APOLOGIES
No apologies received.
LEAVES OF ABSENCE
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On the Motion of Councillors D Tout and D Hayes That leaves of absence be granted to Councillor T Koschel for 27 March 2017 and Councillor D Tout for 1 April 2017 to 30 April 2017. |
CONFIRMATION OF MINUTES
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On the Motion of Councillors R Kendall and V Keenan That the Minutes of the proceedings of the Ordinary Council Meeting held on 27 February 2017 be confirmed as a true and accurate record. |
Declarations Of Interest
Councillor D Hayes declared a Pecuniary Interest in CONF-5 APPOINTMENT OF SISTER CITY COMMUNITY COMMITTEE MEMBERS the reason being that a person nominated for the Sister City Community Committee donated to the election campaign and vacated the chamber during its consideration.
Councillor V Keenan declared a Pecuniary Interest in CONF-5 APPOINTMENT OF SISTER CITY COMMUNITY COMMITTEE MEMBERS the reason being that a person nominated for the Sister City Community Committee donated to the election campaign and vacated the chamber during its consideration.
Councillor V Keenan declared a Pecuniary Interest in CONF-9 SOLID WASTE - KERBSIDE WASTE CONTRACT the reason being that a client of hers may tender for the contract and vacated the chamber during its consideration.
Councillor K Pascoe declared a Pecuniary Interest in RP-1 DA16/0728 - DEVELOPMENT APPLICATION FOR FOUR DWELLINGS WITH ATTACHED SECONDARY DWELLINGS AND TORRENS TITLE SUBDIVISION the reason being that he is the sole Director of DAVTIL Pty Ltd who is the applicant and vacated the chamber during its consideration.
Councillor K Pascoe declared a Non Pecuniary, Non-Significant Interest in RP-8 SUSPENSION OF ALCOHOL FREE AND PROHIBITED ALCOHOL CONSUMPTION ZONES FOR EVENTS the reason being that he is a member of Wollundry Rotary and remained in the chamber during its consideration.
Councillor K Pascoe declared a Non Pecuniary Interest in RP-9 MEMBERSHIP OF RIVERINA REGIONAL TOURISM the reason being that his son is involved in Regional Tourism and on one of the Committees and vacated the chamber during its consideration.
Councillor K Pascoe declared a Pecuniary Interest in CONF-9 SOLID WASTE - KERBSIDE WASTE CONTRACT and vacated the chamber during its consideration.
Councillor D Tout declared a Non Pecuniary, Significant Interest in CONF-5 APPOINTMENT OF SISTER CITY COMMUNITY COMMITTEE MEMBERS the reason being that a relative is mentioned in the report and vacated the chamber during its consideration.
The Mayor, Councillor G Conkey OAM declared a Non-Pecuniary, Non-Significant Interest in RP-8 SUSPENSION OF ALCOHOL FREE AND PROHIBITED ALCOHOL CONSUMPTION ZONES FOR EVENTS the reason being that he is a member of Wollundry Rotary and remained in the chamber during its consideration.
The Mayor, Councillor G Conkey OAM declared a Pecuniary Interest in RP-9 MEMBERSHIP OF RIVERINA REGIONAL TOURISM the reason being that his daughter in law is a Board member of the Destination NSW Riverina and vacated the chamber during its consideration.
The Mayor, Councillor G Conkey OAM declared a Pecuniary Interest in RP-20 ECONOMIC DEVELOPMENT GRANTS PROGRAM 2016/2017 - RECOMMENDATIONS OF ASSESSMENT PANEL the reason being that his son and daughter in law are part owners of the Romano’s Hotel and vacated the chamber during its consideration.
PUBLIC DISCUSSION FORUM
RP-16 PLANNING PROPOSAL TO AMEND THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - LAND AT OLD BOMEN ROAD & EAST STREET, CARTWRIGHTS HILL
· Mr Kerry Christie – Speaking against the report
· Mr Garry Salvestro – Speaking against the report
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOVEL GOVERNMENT ACT 1993
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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MAYORAL MINUTE
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
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On the Motion of Councillors K Pascoe and P Funnell That Council receive a report at the 24 April 2017 Ordinary Council meeting, in relation to the purpose, constituency and deliverables of the Planning Task Force as outlined in the scope of works adopted in May 2016. |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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REPORTS FROM STAFF
RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOVEL GOVERNMENT ACT 1993
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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D Tout |
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Councillor K Pascoe re-entered the chamber at 7:19pm.
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On the Motion of Councillors D Hayes and R Kendall That Council: a alter resolution 16/305 adopted at the Ordinary Council Meeting held 21 November 2016 being: “That Council alter part (a) of resolution 16/276 – COUNCIL MEETING AND COMMITTEE STRUCTURE from 31 October 2016 to read as follows: a endorse Council Meetings to be held monthly b endorse the Draft Code of Meeting Practice and place on public exhibition for a period of 28 days from 28 March 2017 to 24 April 2017 and invite public submissions c receive a further report following the public exhibition period: i addressing any submissions made in respect of the Draft Code of Meeting Practice ii proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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Councillor P Funnell nominated Councillor Y Braid
Councillor Y Braid accepted the nomination.
Councillor Y Braid was appointed to represent Council at the 2017 Annual Local Government Women’s Association (ALGWA) Conference from 4 to 6 May 2017 in Penrith.
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
V Keenan |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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R Kendall |
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K Pascoe |
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D Tout |
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A Motion was moved by Councillors V Keenan and P Funnell
That Council: a endorse submitting a motion/s to the National General Assembly of Local Government Annual Conference on 18 to 21 June 2017 b endorse the Mayor’s attendance at the conference as a voting delegate c appoint further Councillor/s as non-voting delegates
An AMENDMENT was moved by Councillor D Tout and seconded by Councillor D Hayes
That Council: a endorse submitting a motion/s to the National General Assembly of Local Government Annual Conference on 18 to 21 June 2017 b endorse the Mayor’s attendance at the conference as a voting delegate c appoint one further Councillor as a non-voting delegate
RECORD OF VOTING ON THE AMENDMENT
The AMENDMENT on being put was LOST.
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On the Motion of Councillors V Keenan and P Funnell That Council: a endorse submitting a motion/s to the National General Assembly of Local Government Annual Conference on 18 to 21 June 2017 b endorse the Mayor’s attendance at the conference as a voting delegate c appoint further Councillor/s as non-voting delegates |
Councillor R Kendall nominated Councillor V Keenan.
Councillor V Keenan accepted the nomination.
Councillor R Kendall self-nominated.
Councillors V Keenan and R Kendall, along with the Mayor were appointed to represent Council at the National General Assembly Conference to be held 18 to 21 June 2017.
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
D Tout |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors P Funnell and D Hayes That Council: a receive the draft POL 100 Fraud and Corruption Prevention Policy b endorse the draft POL 100 Fraud and Corruption Prevention Policy and place on public exhibition for a period of 28 days and invite public submissions on the draft policy c receive a further report following the public exhibition period: (i) addressing any submissions made in respect of the proposed policy (ii) proposing adoption of the policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors P Funnell and D Hayes That Council: a endorse the revised Aboriginal and Torres Strait Islander Cultural Protocols: A guide for Councillors and Council staff b place on public exhibition for a period of 28 days from 28 March 2017 to 24 April 2017 and invite public submissions on the document c receive a further report following the public exhibition period: i addressing any submissions made in respect of the revised protocols |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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The Mayor, Councillor G Conkey OAM declared a Pecuniary Interest and vacated the Chair and the chamber, the time being 7:53pm. Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 7.53pm. Deputy Mayor, Councillor D Tout assumed the Chair, the time being 7.53pm. |
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On the Motion of Councillors R Kendall and V Keenan That Council: a discontinue with the paid financial membership of RRT (or any proposed new entity) b continue to work collaboratively with LGA’s in the region and RMDN on projects including the support of Taste Riverina 2017 with a $5,000 financial contribution from City of Wagga Wagga in 2017/18 c utilise remaining membership/product development funds for investment in tourism initiatives supported by both our City and the new RMDN, a range of matched funding is available including DNSW event funding, DNSW Tourism Product Development, ARTN Funding and Department of Industry Tourism funding d put forward an Expression of Interest to host the RMDN staff in suitable and available City of Wagga Wagga office space |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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D Tout |
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Deputy Mayor, Councillor D Tout vacated the chair, the time being 7.54pm.
The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the Chair, the time being 7:54pm.
Councillor K Pascoe re-entered the chamber, the time being 7.54pm.
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On the Motion of Councillors R Kendall and V Keenan That Council defer consideration of RP-10 AIRPORT ADVISORY COMMITTEE - TERMS OF REFERENCE until the 24 April 2017 Council Meeting. |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors P Funnell and D Hayes That Council: a approve the proposed 2016/17 budget variations for the month ended 28 February 2017 and note the deficit budget of ($14K) as presented in this report b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c note details of the external investments as at 28 February 2017 in accordance with section 625 of the Local Government Act 1993 |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors P Funnell and D Hayes That Council: a continue to discuss and negotiate with property holders whose outstanding rates are greater than five years in an effort to arrange an agreed payment plan b if an agreed payment plan with ratepayers is not able to be achieved, or is not adhered to, then pursuant to Section 713 of the Local Government Act 1993, sell the land and properties detailed in this report to recover unpaid Rates, Annual Charges, Interest and Extra Charges c authorise the affixing of the Council seal to the Transfer documents in order to effect the transfer of ownership for properties sold by Council at the public auction for unpaid rates and charges |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors D Hayes and V Keenan That Council: a notes that two Councillor workshops were held on 13 and 20 February 2017 in response to resolution part a contained in report NOM-2 Notice of Motion – Conference Centre Project from the January 30 2017 Council Meeting b notes that the General Manager or their delegate will arrange bi-monthly meetings with Mr Michael McCormack, MP and Mr Daryl Maguire, MP to ensure a coordinated planning approach for Wagga Wagga c notes that Council officers will continue to liaise with state and federal government agencies to ensure alignment of local strategies and projects to regional and national priorities d notes that further reports via Councillor Bulletin updates will be provided in relation to ongoing communication with state and federal agencies |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors R Kendall and P Funnell That Council: a receive the attached concept design b hold a site visit prior to a Councillor workshop and prior to a further report to Council |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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Councillor P Funnell vacated the chamber, the time being 7:59pm.
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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Councillor P Funnell re-entered the chamber, the time being 8:00pm.
RP-16 PLANNING PROPOSAL TO AMEND THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - LAND AT OLD BOMEN ROAD & EAST STREET, CARTWRIGHTS HILL was moved forward for consideration following the Public discussion forum.
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors K Pascoe and V Keenan That Council: a approve the General Manager or their delegate to enter into an agreement with Wagga Rugby League Inc. to sell the naming rights for Field 2A at the Wagga Wagga Exhibition Centre with the agreement to include: i a three year period with an option to extend this for an additional three years ii and the provision of sponsorship to Wagga Rugby League Inc. being a minimum of $15,000 per annum to be re-negotiated after the initial three years iii clauses that ensure all funds generated are used on improving local sporting facilities b approve the proposed locations for McDonalds signage to be displayed on site as follows: i one illuminated sign on the scoreboard structure ii two fence signs approximately 6m by 750mm located either side of the midpoint gate on the eastern side of the ground iii one sign located at the western side of the clubhouse building within clear vision from the carpark and adjacent service road. iv one sign on the southern side of the clubhouse building facing the southern entry gate v Signage at all entry points to the complex |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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Deputy Mayor, Councillor D Tout vacated the chair, the time being 8.06pm.
The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the Chair, the time being 8:06pm.
Councillor D Hayes vacated the chamber, the time being 8.06pm.
Councillor D Hayes re-entered the Chamber, the time being 8.07pm.
QUESTIONS/BUSINESS WITH NOTICE
The following Questions/Business with Notice were raised to be addressed in the next available Business paper.
1. Councillor D Hayes asked if staff are looking at the roadside reserves grants and requested further information.
2. Councillor D Hayes asked if staff are looking at Smart Cities and requested further information.
3. Councillor D Hayes raised a query if any Council staff attended the PFAS contamination meeting, and if so, can Councillors receive an update on this in the Councillors bulletin?
closed COUNCIL
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On the Motion of Councillors V Keenan and P Funnell That the Council now resolve itself into a Closed Council, the time being 8.09pm. |
AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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CONFIDENTIAL REPORTS
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors R Kendall and K Pascoe That Council: a accept the offers of Andrew Hamilton Tree Services Pty Ltd, Mark Kendall Tree Services and Quinn’s Tree Care for Tree Maintenance Services in the schedule of rates submitted b authorise the General Manager or his delegate to enter into contracts with Andrew Hamilton Tree Services Pty Ltd, Mark Kendall Tree Services and Quinn’s Tree Care for the provision of Tree Maintenance Services c authorise the affixing of Council’s Common Seal to all relevant documents as required
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors R Kendall and K Pascoe That Council: a accept the proposal from Ecosave Pty Ltd to conduct a Detailed Facility Study b reject all other non-conforming offers c receive a further report upon completion of the Detailed Facility Study |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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Councillor R Kendall nominated by Councillor V Keenan.
Councillor Y Braid nominated by Councillor K Pascoe.
Councillor K Pascoe accepted the nomination.
Councillors K Pascoe was appointed as a Councillor member on the Sister City Community Committee.
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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P Funnell |
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R Kendall |
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K Pascoe |
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Councillor D Hayes re-entered the chamber, the time being 9:01pm.
Councillor V Keenan re-entered the chamber, the time being 9:01pm.
Councillor D Tout re-entered the chamber, the time being 9:02pm.
Councillor P Funnell vacated the chamber and did not return, the time being 9:05pm.
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On the Motion of Councillors D Hayes and Y Braid That Council endorse the recommendations contained in the minutes of the Audit and Risk Committee Meeting held on 16 February 2017. |
RECORD OF VOTING ON THE MOTION
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Against the Motion |
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Y Braid |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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On the Motion of Councillors D Hayes and V Keenan That Council: a in accordance with s55(3) of the Local Government Act 1993, not to invite tenders for the supply of natural gas at the Oasis Aquatic Centre on the grounds that competitive tenderers are unavailable b authorise the General Manager or their delegate to enter into a Natural Gas Supply Agreement with Origin Energy LPG Limited for the supply of gas to the Oasis Aquatic Centre for the period 1 April 2017 – 31 March 2018 c authorise the affixing of Council’s common seal to documents as required d note and approve the budget variation as detailed in the budget section of the report e draft the 17/18 budget to take into account the new gas price contract |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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K Pascoe |
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D Tout |
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Councillor V Keenan declared a Pecuniary Interest and vacated the chamber, the time being 9:41pm. Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 9:41pm. |
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On the Motion of Councillors R Kendall and D Tout That Council: a notes that: i on 18 December 2006, following a tender process conducted under s55 of the Local Government Act 1993 (NSW), Council accepted a tender by Suez Recycling & Recovery Pty Ltd ACN 002 902 605 (formerly, SITA Australia Pty Ltd) (Suez) and after notifying Suez of its acceptance on 9 January 2007, Council and Suez executed a Contract for Kerbside Waste Collection Services (Existing Contract) ii following a resolution of Council on 29 August 2016, Council and Suez entered into a Deed of Variation to extend the Existing Contract by a period of 6 months iii the term of the Existing Contract will now expire on 30 September 2017, at which time new waste services will need to be ready to commence iv unless the commencement date for the New Waste Services is extended by at least six month beyond the expiry date of the Existing Contract, the new request for tender process (or processes) may be uncompetitive, may not achieve the best value for money for Council, and may be open to criticism b resolves that because of extenuating circumstances, a satisfactory result would not be achieved by inviting tenders for a contract for the waste services that are currently being carried out under the Existing Contract, for the period of six-months and one day from 1 October 2017 until 1 April 2018 (Interim Contract) c note that the reasons for Council’s decision that a satisfactory result would not be achieved by inviting tenders for the Interim Contract are that: v Council has prepared new contracts and request for tender documents to engage a contractor or contractors to carry out New Waste Services following the expiry of the Existing Contract vi if the New Waste Services were required to commence immediately following the current date of expiry of the Existing Contract, the short timeframe for mobilisation may result in an uncompetitive tender process and Council not achieving best value for money, and could also open the processes to criticism. However, these risks would be alleviated if the proposed commencement date for the New Waste Services was extended until 2 April 2018 vii if Council was to invite tenders for the Interim Contract, the limited timeframe to mobilise and the costs of mobilisation for a six-month and one day contract would likely discourage any potential tenderer from participating other than the incumbent contractor under the Existing Contract viii there are cost efficiencies in engaging Suez though the Existing Contract rather than drafting and negotiating a new Interim Contract d authorise the General Manager or their delegate to execute the deed of variation included with the attached confidential report in order to extend the Existing Contract by six months and one day until 1 April 2018 |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid |
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G Conkey OAM |
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D Hayes |
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R Kendall |
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D Tout |
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Councillor V Keenan re-entered the chamber, the time being 9:48pm.
Councillor K Pascoe re-entered the chamber, the time being 9:48pm.
REVERSION TO OPEN COUNCIL
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On the Motion of Councillors D Hayes and R Kendall That this meeting of the Closed Council revert to an open meeting of the Council, the time being 9.48pm. |
report of proceedings of closed COUNCIL
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On the Motion of Councillors D Hayes and R Kendall That the recommendations contained in the report of the proceedings of the Closed Council be adopted. |
THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 9.54pm.
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MAYOR