AGENDA AND BUSINESS PAPER

 

 

Floodplain Risk Management Advisory Committee

 

 

 

To be held on
Tuesday 4 July 2017

AT 8.30am

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

  


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 4 July 2017.

Floodplain Risk Management Advisory Committee AGENDA AND BUSINESS PAPER

Tuesday 4 July 2017

ORDER OF BUSINESS:

CLAUSE           PRECIS                                                                                                PAGE

ACKNOWLEDGEMENT OF COUNTRY                                                                              2

APOLOGIES                                                                                                                      2

Confirmation of Minutes                                                                                          2

DECLARATIONS OF INTEREST                                                                                        2

Reports from Staff

RP-1                 ELECT A CHAIRPERSON AND DEPUTY CHAIRPERSON                          3

RP-2                 TERMS OF REFERENCE - REVIEW AND ENDORSEMENT                        3

RP-3                 ADOPT 2017/18 MEETING SCHEDULE                                                      3

RP-4                 PROJECT UPDATES                                                                                  3

RP-5                 CORRESPONDENCE TO WAGGA WAGGA
FLOODPLAIN RESIDENTS PROTECTION ASSOCIATION                         
3

QUESTIONS WITH NOTICE                                                                                               25


ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              CONFIRMATION OF MINUTES       

 

Recommendation

That the Floodplain Risk Management Advisory Committee Meeting note that there are no Minutes from the meeting held on 2 May 2017 due to a quorum not being present and all matters being carried over to the 4 July 2017 meeting.

 

 

 

 

DECLARATIONS OF INTEREST


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.                          RP-1

 

Reports from Staff

RP-1               ELECT A CHAIRPERSON AND DEPUTY CHAIRPERSON

Director:       Caroline Angel

         

Analysis:

Elect a Chairperson and Deputy Chairperson for the Committee.

 

 

Recommendation

That the Committee elect a Chairperson and Deputy Chairperson.

 

Report

In accordance with the Floodplain Risk Management Advisory Committee Terms of Reference, the Committee shall elect a Chairperson and Deputy Chairperson.

9.     Chairperson and Deputy Chairperson

 

(1)     The Committee shall, at its first meeting following appointment, and at the first meeting following the Council annual election of Mayor, elect one of its voting members appointed under Clause 5 to be Chairperson of the Committee and one of its voting members appointed under the same clause to be Deputy Chairperson. A staff member may be appointed as Chair with no voting powers.

 

(2)     The Deputy Chairperson shall act in the absence of the Chairperson.

 

The voting members are as follows:

 

Councillor Vanessa Keenan

Council Elected Member

Councillor Tim Koschel

Council Elected Member

Councillor Rod Kendall

Council Elected Member

Jenny Rolfe

Community Member

Jenny Woods

Community Member

Nicholas Cooper

Community Member

Ros Pragnell

Community Member

 

 

A staff member may be appointed as Chair but will have no voting powers. The Deputy Chairperson shall act in the absence of the Chairperson.

 

There are no legislative requirements as to the process for electing a Chairperson or Deputy Chairperson of a committee of Council. Accordingly, the election may take the form of a show of hands or secret ballot.

Committee members are now requested to decide which form the election will take and proceed with the election of a Chairperson and Deputy Chairperson.

Financial Implications

N/A

Policy

Floodplain Risk Management Advisory Committee Meeting – Terms of Reference

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

  

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.                          RP-2

 

RP-2               TERMS OF REFERENCE - REVIEW AND ENDORSEMENT

Director:       Caroline Angel

         

Analysis:

Updated Terms of Reference.

 

 

Recommendation

That the Committee endorse the Terms of Reference.

 

Report

The Floodplain Risk Management Advisory Committee – Terms of Reference were adopted by Council at its meeting of 24 April 2017.

 

As the Committee has now been established the Terms of Reference is presented to the committee for review and amendment if required, with any amendments to be further reported to Council.

 

Financial Implications

N/A

Policy

Floodplain Risk Management Advisory Committee – Terms of Reference

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

Attachments  

 

1.

Terms of Reference - April 2017

 

 

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.                                                RP-2

 












Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.                          RP-3

 

RP-3               ADOPT 2017/18 MEETING SCHEDULE

Director:       Caroline Angel

         

Analysis:

Adopt the 2017 – 18 meeting schedule.

 

 

Recommendation

That the Committee adopt the 2017/18 meeting schedule.

 

Report

The Floodplain Risk Management Advisory Committee meets 6 times per annum and as such the meeting schedule for the next twelve months is proposed as:

Tuesday, 4 July 2017

Tuesday, 5 September 2017

Tuesday, 7 November 2017

Tuesday, 6 February 2018

Tuesday, 3 April 2018

Tuesday, 5 June 2018

 

Meetings are proposed to be held at 8.30 am

 

Additional workshops and meetings may be held when required.

 

Financial Implications

N/A

Policy

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.                          RP-4

 

RP-4                             PROJECT UPDATES

Sector Manager:       Angel, Caroline

         

Analysis:

This report is to provide an update on the following projects:

·        Wagga Wagga Overland Flow Flood (MOFF) Risk Management Study and Plan

·        Main City and North Wagga Levee Construction – Stage 1

·        Wagga Wagga Revised Floodplain Risk Management Study and Plan

 

 

 

Recommendation

That the Committee receive and note report.

 

Key Reasons

Project 1753 - Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

 

The work plan for Wagga Wagga Major Overland Flow Floodplain Risk Management Study and Plan (MOFFRMSP) was approved by OEH on 4 April 2017 and Council staff will plan for the inception meeting with the engaged consultant. This study is proposed to be completed by the end of December 2018.

 

Project 1793 – Main City and North Wagga Levee Construction – Stage 1

 

Milestones

Tender                                            February 2017 - Released

Contract                                          July 2017

Commence Construction           1 September 2017

 

 

The tender for the Levee Upgrade Construction was released on Saturday the 11 February 2017, with tenders closing on the 5 April 2017. The tender evaluation process is now complete with the outcomes of the evaluation endorsed by Office Environment and Heritage as per the funding model. At the Council meeting 26 June 2017, Council endorsed staff to enter into negotiations with the preferred contractor. This is now currently underway.

 

Stage 1 is the section between Flowerdale Lagoon to Wiradjuri Bridge and Copland/Kooringal roundabout through to the cemetery.

 

Project 2000 – Wagga Wagga Revised Floodplain Risk Management Study and Plan

 

WMAwater attended the 2 May 2017 FRMAC Meeting to update the Committee on in possible options for inclusion in the Stage 3 Draft Report of the Wagga Wagga Revised FRMSP. Further information was then provided by WMAwater at workshops held with both the Committee and Councillors.

Two Councillor Workshops were held on 15 June 2017 & 19 June 2017 with three Councillors attending.

The purpose of the workshops was:

·        to inform the Councillors on the role of the Floodplain Risk Management Advisory Committee

·        to provide Councillors with an overview of all the options for consideration by the FRMAC for inclusion in the Stage 3 Draft Report.

·        to emphasise the importance of the Wagga Wagga Revised Floodplain Risk Management Study & Plan (FRMSP) for the whole community.

 

A Committee Workshop was held on 20 June 2017 with three Committee members attending, including one Councillor and two community representatives.

 

The purpose of this workshop was to:

·        explain the process of the Floodplain Risk Management Study & Plan (FRMS&P) review to the Committee and Community Representatives from different floodplain areas.

·        outline the role of the Committee and WMAwater in the review of the FRMS&P

·        provide a timeline history of the FRMS&P review process

·        explore and discuss all current options that will be recommended into the Stage 3 Draft Report of the FRMSP

 

The Stage 3 Draft Report is now anticipated to be presented to Council at the September 2017 meeting for Councils endorsement for public exhibition, with community consultation planned to take place in late September 2017 or early October 2017.

 

Financial Implications

The project budgets are as follows:

·        Major Overland Flow Flood Risk Management Study and Plan – $220,000

·        Wagga Wagga Revised Floodplain Risk Management Study and Plan – $165,000

·        Main City and North Wagga Levee Construction – Stage 1 – $3, 014,000

Policy

The final results from the various studies will be very important in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Risk Management Issues for Council

There is a risk that the cost to carry out these projects could be more than was originally estimated. Therefore, Council would need additional funds to complete the works. However, some contingency was built into all of the estimates to reduce this risk.

Internal / External Consultation

The Office of Environment and Heritage have been heavily consulted throughout the process of planning and executing these projects.

 

NSW Emergency Management is the responsible funding body and receives quarterly status update reports.

 

NSW State Emergency Services and Bureau of Meteorology are consulted when required.

 

Each of these projects is managed using a project steering group made up of members from different areas of Council as per Councils project management methodology.

 

Council officers in various directorates are members of the project steering committees for each project.

 

  

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.                          RP-5

 

RP-5               CORRESPONDENCE TO WAGGA WAGGA FLOODPLAIN RESIDENTS PROTECTION ASSOCIATION

Director:       Caroline Angel

         

Analysis:

Response to correspondence received.

 

 

Recommendation

That the Committee receive and note the report and attached correspondence.

 

Report

The Wagga Wagga Floodplain Residents Protection Association met on 24 September 2015. At the Floodplain Risk Management Advisory Committee meeting held 1 December 2015, Committee Member Mr Andrew Irvine tabled a letter with questions from the associations meeting.

 

From the December 2015 meeting the following action was recorded:

 

Action: A response to the questions raised will be provided to the association through Andrew Irvine and a copy of the responses tabled at the next FRMAC meeting.

 

This action has now been completed with the attached provided to the Wagga Wagga Floodplain Residents Protection Association on 30 June 2017.

 

Financial Implications

N/A

Policy

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

 

Attachments  

 

1.

Response letter - Floodplain Residents Protection Association

 

 

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.                                                   RP-5

 


  


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 4 July 2017.

 

QUESTIONS WITH NOTICE