Minutes of Ordinary Meeting of Council - 28 August 2017

Minutes of the Ordinary Meeting of Council held on Monday 28 August 2017.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr R Knight)

Director Finance (Mrs N Te Pohe)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Director Commercial Development (Mr A Butler)

Project Advisor (Mr J Bolton)

Manager Audit, Risk & Governance (Ms I Hensley)

Manager Finance (Mrs C Rodney)

Manager Community Services (Ms M Scully)

Manager City Strategy (Mr T Kell)

Manager Project Operations (Mr B Sheridan)

Manager Executive Support (Mr S Gray)

Senior Project Manager (Mr D Woods)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Strategic Planning Coordinator (Mr A Stander)

Asset Remediation Engineer (Mr P Ross)

Project Management Supervisor (Mr D Christiansen)

Environmental Coordinator (Ms C Hood)

Corporate Governance Coordinator (Mrs N Johnson)

Cultural Officer (Ms T Miller)

Communications & Engagement Officer (Mr J Lang)

Risk and Assurance Coordinator (Mrs J Watkins)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies were received.

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 24 JULY 2017

17/272 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 July 2017 be confirmed as a true and accurate record.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Declarations Of Interest

Councillor K Pascoe declared a Pecuniary Interest in RP-22 PROPOSED LEASE TO THE AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED the reason being that he has a financial transaction between the Australian Clay Target Association and one of his businesses and vacated the chamber during its consideration.

Councillor R Kendall declared a Non-Significant Non-Pecuniary Interest in RP–16 DUNNS ROAD the reason being that he is a consulting engineer but does not consult in regards to roads costing and remained in the chamber during its consideration.

PUBLIC DISCUSSION FORUM

RP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040

· Mr Chris Fitzpatrick, Committee for Wagga Incorporated – speaking in favour of the report

· Mr Glenn Sewell, Housing Industry Association (HIA) – speaking in favour of the report

· Mr Lee Grant – speaking against the report

· Mr James Albert Simpson – speaking against the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

17/273 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council bring forward consideration of RP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040 to follow the public discussion forum.

RP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040

17/274 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a notes that the community engagement process and public submissions received have been utilised to develop the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

b thanks the community and key stakeholders for their input into the development of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

c modify Project RN2.2 on page 77 to remove the word “design”

d include a map in the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 of the Bomen Enabling Roads identified upon completion as an alternate northern heavy vehicle route

e adopts the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

f approves an additional $250,000 for 2017/18 to be allocated from the Fit for the Future Reserve for those items identified to commence in Year 1 of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

g receives an annual report on the progress of the Implementation Plan contained within the Strategy

h ensure that traffic-related Council reports evaluated and reported against the Wagga Wagga Integrated Transport Strategy ensure they are meeting the goals of the agreed approach

i delegate authority to the General Manager or their delegate to make minor amendments to the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 provided that where amendments need to occur that change the intent, impact on the community or result in a conflict with other strategic documents, that the proposed changes be reported to Council and placed on public exhibition prior to being implemented

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MAYORAL MINUTES

MM-1 MAYORAL MINUTE – RE-DETERMINATION OF ORGANISATION STRUCTURE

17/275 RESOLVED:

On the Motion of the Mayor, Councillor G Conkey OAM

That Council pursuant to Section 333 of the Local Government Act endorse retaining the current organisation structure.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MM-2 MAYORAL MINUTE – GENERAL MANAGER APPOINTMENT

17/276 RESOLVED:

On the Motion of the Mayor, Councillor G Conkey OAM

That Council:

a endorse the appointment of Mr James Bolton as General Manager for the period from 2 September 2017 until 30 November 2017 or until the recruitment process is finalised, whichever is the earlier

b delegate, as outlined below, to the General Manager, the powers, authorities, duties and functions of the Council as shown in the Schedule hereto, subject to the limitations and exceptions as shown:

SCHEDULE

a All powers, authorities, duties and functions of the Council conferred under the Local Government Act, 1993 other than the functions listed in Section 377 of that Act as matters incapable of being delegated

b All powers, authorities, duties and functions conferred or imposed on the Council under any other Act

LIMITATIONS

a A power, authority, duty or function the subject of this delegation shall not be exercised in a particular case if the holder of the office of General Manager receives a direction from the Council withdrawing a power, authority, duty or function in relation to any matter for which the Council is enabled to withdraw that power, authority, duty or function

b These delegations may be exercised only in accordance with legislation, prescribed standards, codes, policies and decisions of the Council

EXCEPTIONS

a Determination of any development application, which relies on exceptions to development standards under Section 4.6 of the Wagga Wagga Local Environmental Plan 2010 that is required to be referred to Council for determination in accordance with any directive issued by the Department of Planning and Environment

b Development applications submitted either as applicant or landowner by Councillors, senior officers or staff with delegations in accordance with Council policy

c Those functions or matters which are required to be exercised ‘by resolution’ of the Council

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1 NOTICE OF MOTION - RED HILL ROAD - LOCAL ARTICULATED TRANSPORT

17/277 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council receive a report on options to manage local articulated transport on the section of Red Hill Road between the Olympic Highway and Glenfield Road.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

PROCEDURAL MOTION - ENGLOBO

17/278 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

Items where councillors wish to speak
Items where no councillors wish to speak
Confidential
Matter of urgency
Closure of Meeting

That RP-1 to RP-5, RP-7, RP-10, RP-11, RP-13 to RP-15, RP-18 to RP-21 and M-1 be adopted as recommended in the business papers

REPORTS FROM STAFF

RP-1 ADOPTION OF COUNCIL'S POLICIES

17/279 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a adopt the list of Council policies as outlined in the body of this report

b rescind the following policies:

· POL 014 – Local Orders Policy

· POL 027 – Support in Community Disasters Policy

· POL 073 – Tree Management Policy

· POL 098 – Internal Audit Policy

· POL 099 – Good Governance Policy

· POL 116 – Mayoral Discretionary Fund Policy

c delegate authority to the General Manager to make minor amendments to policies as required (as outlined in the report)

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-2 POL 081 BUSINESS CONTINUITY POLICY

17/280 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a notes that there were no submissions received during the exhibition period for POL 081 Business Continuity Policy

b adopts POL 081 Business Continuity Policy

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 POL 001 ASSET MANAGEMENT POLICY

17/281 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a endorse the draft POL 001 Asset Management Policy, that is to be placed on public exhibition for a period of 28 days from 29 August 2017 to 26 September 2017 and invites public submissions on the draft Policy

b receive a further report following the public exhibition and submission period:

i. addressing any submissions made in respect of the proposed POL 001 Asset Management Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 POL 101 LEGISLATIVE COMPLIANCE POLICY

17/282 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a endorse the draft POL 101 Legislative Compliance Policy, that is to be placed on public exhibition for a period of 28 days from 29 August 2017 to 26 September 2017 and invites public submissions until 10 October 2017 on the draft Policy

b receive a further report following the public exhibition and submission period:

i addressing any submissions made in respect of the proposed POL 101 Legislative Compliance Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-5 POL 033 WEED MANAGEMENT POLICY AND DELEGATIONS

17/283 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a receive the draft POL 033 – Weed Management Policy

b endorse the draft POL 033 – Weed Management Policy and place on public exhibition for a period of 28 days from 4 September 2017 to 1 October 2017 and invite public submissions on the draft Policy

c receive a further report following the public exhibition period:

(i) addressing any submissions made in respect of the proposed policy

(ii) proposing adoption of the policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-6 POL 109 PUBLIC ART POLICY AND PUBLIC ART PLAN REVIEW

A Motion was moved by Councillors V Keenan and D Hayes.

That Council:

a thank the community and key stakeholders for their input into the development of the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

b receive the amended draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

c recognising Council’s current average annual expenditure on public art is $150,000, place the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021 on public exhibition for a period of 28 days and invite public submissions on the draft documents, specifically seeking feedback on the proposed funding model as well as $75,000, $100,000 and $150,000 funding caps with an indication of the types of projects that could be funded

d receive a further report following the public exhibition period:

(i) addressing any submission made in respect of the Public Art Policy POL 109 and revised Enliven Public Art Plan 2017- 2021

(ii) proposing adoption of the Public Art Policy POL109 and revised Enliven Public Art Plan 2017-2021 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

e receive a further report at the September 2017 Ordinary Council meeting outlining other potential funding sources for a community works reserve

An AMENDMENT was moved by Councillor P Funnell and seconded by Councillor K Pascoe.

That Council:

a thank the community and key stakeholders for their input into the development of the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

b receive the amended draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

c place the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021 on public exhibition for a period of 28 days and invite public submissions on the draft documents

d receive a further report following the public exhibition period:

(i) addressing any submission made in respect of the Public Art Policy POL 109 and revised Enliven Public Art Plan 2017- 2021

(ii) proposing adoption of the Public Art Policy POL109 and revised Enliven Public Art Plan 2017-2021 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

The AMENDMENT on being put to the meeting was CARRIED and became the Motion.

RECORD OF VOTING ON THE AMENDMENT

For the Amendment	Against the Amendment
Y Braid OAM	D Hayes
G Conkey OAM	V Keenan
P Funnell	R Kendall
T Koschel
K Pascoe
D Tout

17/284 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a thank the community and key stakeholders for their input into the development of the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

b receive the amended draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

c place the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021 on public exhibition for a period of 28 days and invite public submissions on the draft documents

d receive a further report following the public exhibition period:

(i) addressing any submission made in respect of the Public Art Policy POL 109 and revised Enliven Public Art Plan 2017- 2021

(ii) proposing adoption of the Public Art Policy POL109 and revised Enliven Public Art Plan 2017-2021 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM	D Hayes
G Conkey OAM	V Keenan
P Funnell
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 POL 078 - DONATIONS UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT

17/285 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a endorse the draft POL 078 Financial Assistance Policy, that is to be placed on public exhibition for a period of 28 days from 3 September 2017 to 1 October 2017 and invites public submissions on the draft Policy

b endorse the proposed amendments to the 2017/18 Combined Delivery Program and Operational Plan, that are to be placed on public exhibition for a period of 28 days from 3 September 2017 to 1 October 2017 and invites public submissions on the following:

i Amend the Small Business (New Category) title on Page 15 to be “Economic Development Grants Program”

ii Amend the Community S356 program title on Page 15 to be “Waiving of Fees and Charges in accordance with POL 078 Financial Assistance Policy”

iii Amend Page 15 to include a new line in the “Other” list to be “Mayoral Discretionary Fund (in accordance with POL 078 Financial Assistance Policy”) with a $1,000 allocation, consistent with the current budget allocation for 2017/18

iv Amend Page 15 to include a new line in the “Other” list showing “Waiving of Gregadoo Waste Management Centre Fees (in accordance with POL 078 Financial Assistance Policy)” with a $10,000 allocation, consistent with the current budget allocation for 2017/18

c receive a further report following the public exhibition and submission period:

i addressing any submissions made in respect of the proposed POL 078 Financial Assistance Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

iii proposing rescission of POL 093 Subsidy for Waste Disposal by Charitable Organisations Policy

iv proposing to provide a delegation to the Mayor of up to $1,000 for the approval of providing financial assistance from the Mayoral Discretionary Fund in accordance with POL 078 Financial Assistance Policy, or in their absence, the Deputy Mayor, consistent with s377 of the Local Government Act 1993

v proposing to provide a delegation to the General Manager of up to $500 for the approval of providing financial assistance in accordance with POL 078 Financial Assistance Policy, consistent with s377 of the Local Government Act 1993

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 CONTAMINATED LAND MANAGEMENT POLICY

17/286 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council:

a notes that there were no submissions received during the exhibition period for the draft Contaminated Land Management Policy

b adopts the Contaminated Land Management Policy

c receive a further report once the contaminated land register has been checked for accuracy to consider making the register publicly available

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RRP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040 was moved forward following the Public discussion forum.

RP-10 RECREATION, OPEN SPACE AND COMMUNITY STRATEGY

17/287 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a thanks the community and key stakeholders for their input into the development of the draft Recreation, Open Space and Community Strategy

b receives the draft Recreation, Open Space and Community Strategy

c places the draft Recreation, Open Space and Community Strategy on public exhibition for a period of 28 days from 29 August to 26 September 2017, and invite public submissions on the draft document

d receives a further report following the public exhibition period:

(i) addressing any submission made in respect of the proposed Recreation, Open Space and Community Strategy

(ii) proposing adoption of the Recreation, Open Space and Community Strategy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-11 DRAFT ACTIVATION STRATEGY 2040

17/288 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a receives the draft Wagga Wagga Activation Strategy 2040

b places the draft Wagga Wagga Activation Strategy 2040 on public exhibition for a minimum of 28 days from 1 September to 28 September and invite public submissions on the draft strategy

c receive a further report following the public exhibition period:

i addressing any submission made in respect of the draft Wagga Wagga Activation Strategy 2040

ii proposing adoption of the Wagga Wagga Activation Strategy 2040 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-12 PROCESS OF PROCEDURAL MOTION - ENGLOBO

A Motion was moved by Councillors D Hayes and V Keenan.

That Council implement a trial of six (6) months to englobo confidential items at the same time as open items.

An AMENDMENT was moved by Councillor R Kendall and seconded by Councillor D Tout.

That Council implement a trial of six (6) months to englobo confidential items immediately after the englobo of open items.

The AMENDMENT on being put to the meeting was CARRIED and became the Motion

RECORD OF VOTING ON THE AMENDMENT

For the Amendment	Against the Amendment
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

17/289 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council implement a trial of six (6) months to englobo confidential items immediately after the englobo of open items

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-13 FINANCIAL PERFORMANCE REPORT AS AT 31 JULY 2017

17/290 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 July 2017 and note the balanced budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c note details of the external investments as at 31 July 2017 in accordance with section 625 of the Local Government Act 1993

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-14 JUVENILE DIABETES WALK - SECTION 356 DONATION

17/291 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council donate $79.00 to Juvenile Diabetes Research Foundation in accordance with Section 356 of the Local Government Act 1993.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-15 BEARS OF HOPE - SECTION 356 DONATION

17/292 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council donate $85.00 to Bears of Hope in accordance with Section 356 of the Local Government Act 1993.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-16 DUNNS ROAD

A Motion was moved by Councillors P Funnell and K Pascoe.

That Council:

a seek a report from a consultative engineer for a high level concept and estimate for the development required for Dunns Road

b approve a budget variation of $100,000 to be funded from the Fit for the Future Reserve

c present the statistics and reports conducted in 2003

d request that normal processes be implemented and followed in the selection of a high priority road suitable for Federal Government funding

e receive a report back to Council

An AMENDMENT was moved by Councillor R Kendall and seconded by Councillor V Keenan.

That Council immediately commences the normal processes that are followed in the selection of a high priority road suitable for the Federal Government funding of $2.5 million.

The AMENDMENT on being put to the meeting was LOST.

RECORD OF VOTING ON THE AMENDMENT

For the Amendment	Against the Amendment
G Conkey OAM	Y Braid OAM
V Keenan	P Funnell
R Kendall	D Hayes
	T Koschel
	K Pascoe
	D Tout

17/293 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a seek a report from a consultative engineer for a high level concept and estimate for the development required for Dunns Road

b approve a budget variation of $100,000 to be funded from the Fit for the Future Reserve

c present the statistics and reports conducted in 2003

d request that normal processes be implemented and followed in the selection of a high priority road suitable for Federal Government funding

e receive a report back to Council

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-17 KINCAID ST - CENTRE OF ROAD PARKING - REVIEW OF TRIAL

17/294 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council defer consideration of this matter until after a Councillor workshop has been held.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-18 ECONOMIC DEVELOPMENT GRANTS PROGRAM 2016/2017 - FINAL ROUND - RECOMMENDATIONS OF ASSESSMENT PANEL

17/295 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a approves the successful application from the assessment process for the final round of the 2016/17 Economic Development Grants Program and provides $3,000 to Giuseppe’s restaurant for the addition of outdoor seating for dining and addition of a bi-folding window and service counter

b authorises the remaining $3,500 of the 2016/17 program to carryover into the 2017/18 Economic Development Grants Program

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-19 CLOSED CIRCUIT TELEVISION (CCTV) ANNUAL REPORT

17/296 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive and note the report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-20 RESPONSE TO QUESTIONS WITH NOTICE

17/297 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive and note the report outlining responses to Questions/Business with Notice.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-21 PROPOSED ROAD CLOSURE APPLICATION - HAREFIELD

17/298 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council consent to the making of a road closure application to NSW Department of Industry – Lands & Forestry by the registered owners of Lot 2 DP 1028317 at Harefield in connection with the Council public road identified in the body of this report, and upon the terms outlined in the body of this report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-22 PROPOSED LEASE TO THE AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED

Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 7:53pm.

17/299 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council:

a enter into a lease agreement with the Australian Clay Target Association Incorporated upon the following terms and special conditions:

i Property – Lot 102 DP 1012965, Tasman Road, East Wagga

ii Duration – 25 years commencing 1 July 2017 until 30 June 2042

iii Rent – initially $590.00 per annum including GST as per Council’s minimum community rent set out in the adopted 2017/2018 Revenue & Pricing Policy

iv Permitted Use – development of access roads and car park infrastructure

v A First Right of Refusal to Purchase clause is to be incorporated into the lease

vi The lease is to include a requirement for the lessee to maintain access to Lot 3 DP 869709

b note the above development is subject to development consent

c delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Councillor K Pascoe re-entered the chamber, the time being 7:55pm.

RP-23 CHANGE OF LESSEE ENTITY - WAGGA WAGGA CITY COUNCIL CROWN RESERVES RESERVE TRUST LEASE - RESERVE 1037368 AT TARCUTTA (LOT 16 DP1189207)

17/300 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council defer consideration of this matter pending a further report from staff.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor K Pascoe vacated the chamber, the time being 7.56pm.

Councillor K Pascoe re-entered the chamber, the time being 7.58pm.

RP-24 LAKE ALBERT STORMWATER HARVESTING

17/301 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council:

a endorse to proceed with the replacement of the Lake Albert Control Gates - Shutter Outlet Structure

b endorse to proceed with the preparation of detailed construction drawings and estimates (including an environmental first flush component) to mechanically harvest stormwater from Tatton Drain into Lake Albert

c approve Council Staff to apply for appropriate Grant Funding to construct Item (b) above

d not proceed with harvesting stormwater from the Eastern Side of the Crooked Creek Tributary into Crooked Creek at this time

e approve the budget variations as detailed in the budget section of the report

f receive a further report detailing aspects of raising the lake

g undertake a procurement process to engage services for design and consultation for the Lake Albert Water Harvesting project

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

COMMITTEE MINUTES

M-1 TRAFFIC COMMITTEE MINUTES AND SUMMARY - 13 JULY 2017

17/302 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive the minutes of the Traffic Committee Meeting held 13 July 2017.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

M-2 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE MEETING - 4 JULY 2017

17/303 RESOLVED:

On the Motion of Councillors D Tout and D Hayes

That Council defer the receival of the minutes of the Floodplain Risk Management Advisory Committee meeting held 4 July 2017 to 25 September 2017 Ordinary Council meeting.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with Notice to be addressed through the next available business paper:

1. Councillor K Pascoe expressed his disappointment that the Wagga Marathon will no longer be held and requested details of the Council costs that applied to the event.

closed COUNCIL

17/304 RESOLVED:

On the Motion of Councillors P Funnell and Y Braid OAM

That the Council now resolve itself into a Closed Council, the time being 8.01pm.

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 RFT 2017/32 AIRPORT TAXIWAY UPGRADE STAGE 1

17/305 RESOLVED:

On the Motion of Councillors D Hayes and K Pascoe

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2017/32

b note that Council staff will seek an extension of time for the current $4M grant funding

c note that Council staff will seek additional funding from appropriate Federal and/or State Government bodies

d consider additional Council borrowings to increase the budget in a further report, noting that the existing taxiway pavements are in poor condition and the work needs to be completed to maintain Airport operations into the future

e invite fresh applications by public advertisement, as an open tender

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

REVERSION TO OPEN COUNCIL

17/306 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.29pm.

report of proceedings of closed COUNCIL

17/307 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That the recommendations contained in the report of the proceedings of the Closed Council be adopted.

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.32pm.

…………………………………………………..

MAYOR