AGENDA AND BUSINESS PAPER

 

 

Floodplain Risk Management Advisory Committee

 

 

 

To be held on
Tuesday

12 December 2017

AT 8:30am

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

  


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 12 December 2017.

Floodplain Risk Management Advisory Committee AGENDA AND BUSINESS PAPER

Tuesday 12 December 2017

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

ACKNOWLEDGEMENT OF COUNTRY                                                                              2

APOLOGIES                                                                                                                      2

Confirmation of Minutes                                                                                          2

DECLARATIONS OF INTEREST                                                                                        2

Reports from Staff

RP-1                     PROJECT UPDATES                                                                             3

RP-2                     RESIGNATION OF COMMITTEE MEMBER                                            6

QUESTIONS WITH NOTICE 


ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              CONFIRMATION OF MINUTES - MEETING HELD 12 SEPTEMBER 2017       

 

Recommendation

That the Minutes of the proceedings of the Floodplain Risk Management Advisory Committee Meeting held on 12 September 2017 be confirmed as a true and accurate record.

 

 

Attachments  

1.

Minutes - meeting held 12 September 2017

4

 

 

 

  

 

 

DECLARATIONS OF INTEREST


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 12 December 2017.             RP-1

 

Reports from Staff

RP-1                             PROJECT UPDATES

Sector Manager:       Angel, Caroline

         

 

Analysis:

This report is to provide an update on the following projects:

·        Wagga Wagga Overland Flow Flood (MOFF) Risk Management Study and Plan

·        Main City and North Wagga Levee Construction – Stage 1

·        Wagga Wagga Revised Floodplain Risk Management Study and Plan

·        Wagga Wagga Villages Floodplain Risk Management Study and Plan

 

 

 

Recommendation

That the Committee receive and note the report.

 

Key Reasons

Project 1753 - Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

 

WMAwater is currently updating the flood behaviour model based on the 2016 Average Rainfall and Runoff Guidelines. An inception meeting will be scheduled once the FRMAC has filled the two vacant community representative positions.

 

Project 1793 – Main City and North Wagga Levee Construction – Stage 1

 

Milestones

Tender                                            February 2017 - released

Contract                                          July 2017 - awarded

Contract Construction                 1 September 2017 - commenced

Onsite Construction                    3 October 2017 - commenced

 

 

The Stage 1 Levee contract was awarded to Central West Civil on 23 August 2017, onsite at Flowerdale Lagoon. The contractor commenced work at Flowerdale Lagoon and construction activities have moved through and past Flowerdale Road. The inclement weather is having an effect on the schedule with the project due to be completed at the end of April 2018.

 

Stage 1 is the section between Flowerdale Lagoon to Wiradjuri Bridge and Copland/Kooringal roundabout through to the cemetery.

 

 

 

 

 

Project 2000 – Wagga Wagga Revised Floodplain Risk Management Study and Plan

 

The Draft Revised Floodplain Risk Management Study and Plan (FRMSP) was placed on public exhibition from 24 October 2017 until 6 December 2017.

 

Eight pop-in sessions within the study area including Oura, Gumly, North Wagga and the CBD were held to provide residents with an opportunity to speak with Council staff and WMAwater representatives prior to the conclusion of the exhibition period.

 

Council received a large number of submissions and these have been forwarded to WMAwater for review and collation. It is planned that WMAwater will attend the February 2018 FRMAC meeting to discuss the contents of the submissions and to provide advice to the committee on how to address the issues raised, as part of the final plan.

 

 

New Project – Wagga Wagga Villages Floodplain Risk Management Study and Plan

 

Council staff, along with OEH, have developed a Project Brief. Council is inviting relevant Council staff to review and comment on the Project Brief to allow Council to tender for this project early in the New Year

 

Financial Implications

The project budgets are as follows:

·        Major Overland Flow Flood Risk Management Study and Plan – $220,000

·        Wagga Wagga Revised Floodplain Risk Management Study and Plan – $165,000

·        Main City and North Wagga Levee Construction – Stage 1 – $3,014,000

·        Wagga Wagga Villages Floodplain Risk Management Study and Plan - $198,000

Policy

The outcomes from the various studies will be very important in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

 

Risk Management Issues for Council

There is a risk that the cost to carry out these projects could be more than was originally estimated. Therefore, Council would need additional funds to complete the works. However, some contingency was built into all of the estimates to reduce this risk

Internal / External Consultation

The Office of Environment and Heritage have been heavily consulted throughout the process of planning and executing these projects.

 

NSW Emergency Management is the responsible funding body and receives quarterly status update reports.

 

NSW State Emergency Services and Bureau of Meteorology are consulted when required.

 

Each of these projects is managed using a project steering group made up of members from different areas of Council as per Councils project management methodology.

Council officers in various directorates are members of the project steering committees for each project.

 

  

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 12 December 2017.             RP-2

 

RP-2               RESIGNATION OF COMMITTEE MEMBER

Director:       Caroline Angel

         

 

Analysis:

Resignation of Committee Member and Advertising of Vacant Position.

 

 

Recommendation

That the committee:

a       formally accept the resignation of Ms Jenny Woods from the Floodplain Risk Management Advisory Committee

b       advertise the vacant position and appoint a new community representative as per Councils’ policy POL 117 – Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

c        write to Ms Jenny Woods thanking her for her contribution to the Floodplain Risk Management Advisory Committee

 

Report

The Floodplain Risk Management Advisory Committee is represented by four (4) community representatives, three (3) Council elected representatives and is supported by various Council staff and representation from industry stakeholders.

 

Community representative, Ms Jenny Woods has resigned from her position with the committee.

 

In accordance with clause 2.2.3 of Council’s Appointment of Organisation Community and Individual Citizen Members to Council Committee Policy - POL117, “If a vacancy arises during the term of a committee (of which membership had previously been determined), Council will publicly invite expressions of interest for membership on that committee to fill such vacancy.”

As described in Policy 117, the vacant position will be advertised and should a number of nominations be received they will be assessed by a Panel, formed as per clause 2.2.4 of the policy.

Financial Implications

Advertising of the vacant position in Council News

Policy and Legislation

POL 117 – Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

 

Floodplain Risk Management Advisory Committee Terms of Reference


Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

  

 

   


QUESTIONS WITH NOTICE 

  


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 12 December 2017.