Minutes of the Ordinary Meeting of Council held on Monday 29 January 2018.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Finance                                                                     (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Manager Audit, Risk & Governance                                    (Mrs N Johnson)

Manager Finance                                                                   (Mrs C Rodney)

Manager Community Services                                             (Ms M Scully)

Manager City Strategy                                                            (Mr T Kell)

Manager Project Operations                                                 (Mr B Sheridan)

Senior Project Officer                                                             (Mr D Woods)

Manager City Strategy                                                            (Mr T Kell)

Manager Executive Support                                                  (Mr S Gray)

Manager City Development                                                   (Mr P O’Brien)

Chief Audit Executive                                                             (Mrs C Rosetta-Walsh)

Gregadoo Waste Management Facility Manager              (Mr G Pym)

Risk & Assurance Coordinator                                             (Mrs J Watkins)

Visitor Economy & Events Coordinator                               (Mr F Hamilton)

Youth Development Officer                                                   (Ms S Lehman)

Communications & Engagement Officer                             (Mrs R Kell)

Governance Officer                                                                (Ms B King)

 

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Councillors T Koschel on the Motion of Councillors K Pascoe and D Tout.

 

CARRIED

 

CONFIRMATION OF MINUTES

 

CM-1         Ordinary Council Meeting - 18 December 2017

 

18/001       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That the Minutes of the proceedings of the Ordinary Council Meeting held on 18 December 2017 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

Declarations Of Interest

Councillor K Pascoe declared a Pecuniary Interest in CONF-2 Major Events, Festivals and Films Sponsorship Applications the reason being that he owns and runs an accommodation establishment and he could benefit from Events financially and vacated the chamber during its consideration.

 

Councillor K Pascoe declared a Pecuniary Interest in RP-2 Anomalies Planning Proposal (PP2017/1) to Amend Wagga Wagga Local Environmental Plan 2010 the reason being that he has a construction job for ACTA in Copland Street and am not sure who owns the property in the area which may benefit ACTA and vacated the chamber during its consideration.

Councillor P Funnell declared a Pecuniary Interest in RP-2 Anomalies Planning Proposal (PP2017/1) to Amend Wagga Wagga Local Environmental Plan 2010 the reason being that his wife and family own land in Copland Street which could potentially receive value improvement with this report being carried and vacated the chamber during its consideration.

 

 

PUBLIC DISCUSSION FORUM

 

RP-9     Reinstatement of Airport Fees and Charges

 

·                Mr Geoff Breust, Wagga City Aero Club – Speaking against the report

·                Mr Ben Morgan, Aircraft Owners and Pilots Association of Australia (AOPA) – Speaking against the report

 

RP-10 AIRPORT BAY 4 EMERGENCY REPAIRS

 

·                Mr Geoff Breust, Wagga City Aero Club – spoke about works completed to the apron and was critical of the work

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

18/002       RESOLVED:

                   On the Motion of Councillors P Funnell and V Keenan

That Council bring forward consideration of the following matters to follow the public discussion forum:

·                RP-9 Reinstatement of Airport Fees and Charges

·                RP-10 AIRPORT BAY 4 EMERGENCY REPAIRS

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

RP-9          Reinstatement of Airport Fees and Charges

 

18/003       RESOLVED:

                   On the Motion of Councillors P Funnell and R Kendall

That Council:

a          notes and has considered the public submissions received in relation to the proposed reinstatement of fees and charges for 2017/18 and the new fees and charges that were proposed

b          approves the reinstatement of the following fees and charges for 2017/18 from 1 July 2017:

Fee and Charge Description

Pricing Policy ID

Basis

2017/18 Fee (exclusive of GST)

GST

2017/18 Fee (inclusive of GST)

Annual permits apply to, and are valid for, the financial year commencing 1 July.

Resident Freight aircraft annual landing permit

D*

Per tonne per annum (manufacturers MTOW)

$151.09

$15.11

$166.20

Private Aircraft annual landing permit

D*

Per tonne per annum (manufacturers MTOW)

$150.00

$15.00

$165.00

Resident Commercial & Training aircraft annual landing permit

D*

Per tonne per annum (manufacturers MTOW)

$300.00

$30.00

$330.00

Landing charges apply to non-resident aircraft landing at Wagga Wagga Airport, but excludes RPT aircraft and operators exempted by Council.

Landing charge – fixed wing aircraft (non RPT)

D*

Per tonne per landing (manufacturers MTOW)

$12.36

$1.24

$13.60

Landing charge – rotary wing aircraft (non RPT)

D*

Per tonne per landing (manufacturers MTOW)

$6.18

$0.62

$6.80

Replacement for lost parking permit

D*

Each

$50.00

$5.00

$55.00

* As per the Pricing Policy, these items are priced to cover the cost of the item plus normal commercial mark-ups.

c          notes that the fees outlined above do not incorporate the annual increase of 3%

d          receive and note the late petition from private aircraft operators as per POL 086 – Petitions Management Policy

e          refer the proposal for parking fees for consultation and input from the Airport Advisory Committee as part of the terms of reference of that Committee adopted by a previous resolution of Council

f        note that in consultation with the Airport Advisory Committee it is proposed to undertake a full review of the management operation and improvement of the Airport facilities together with its financial performance budgets and long term financial objectives

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 




RP-10        AIRPORT BAY 4 EMERGENCY REPAIRS

 

18/004       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council:

a       notes the historic factors that have contributed towards the structural deterioration of Bay 4

b       notes the interim repairs undertaken on this bay in order to maintain operational functionality and prolong its life

c       acknowledges the available budget shortfall of $164,557.81 to effect permanent repairs

d       retrospectively authorises the budget variation of $164,557.81 funded from the Airport Reserve

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

MAYORAL MINUTE

 

MM-1         MAYORAL MINUTE - COUNCIL MEETING STRUCTURE

A Motion was moved by The Mayor, Councillor G Conkey OAM

That Council:

a       endorse holding two Ordinary Council Meetings per month for the period April 2018 to December 2018

b       endorse the attached Draft Code of Meeting Practice and place it on public exhibition for a period of 28 days from 30 January 2018 until 26 February 2018 and invite public submissions until 12 March 2018

c        receive a further report following the public exhibition and submission period

i         addressing any submissions made in respect of the proposed code

ii        proposing adoption of the new code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

An AMENDMENT was moved by Councillor V Keenan and seconded by Councillor P Funnell

That Council defer consideration of the Council Meeting Structure until the February 2018 Ordinary Council meeting.

 

For the AMENDMENT

Against the AMENDMENT

Y Braid OAM

G Conkey OAM

P Funnell

R Kendall

D Hayes

D Tout

V Keenan

 

K Pascoe

 

The AMENDMENT on being put to the meeting was CARRIED and became the Motion.

18/005       RESOLVED:

                   On the Motion of Councillors V Keenan and P Funnell  

That Council defer consideration of the Council Meeting Structure until the February 2018 Ordinary Council Meeting.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

G Conkey OAM

P Funnell

R Kendall

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 


PROCEDURAL MOTION - ENGLOBO

18/006       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes  

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-3, RP-6 to RP-8, RP-11, RP-13, M-1 to M-3 be adopted as recommended in the business papers.

CARRIED

closed COUNCIL

18/007       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That the Council now resolve itself into a Closed Council, the time being 7.08pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

Councillor P Funnell vacated the chamber, the time being 7.08pm.

 

PROCEDURAL MOTION - CONFIDENTIAL ENGLOBO

18/008       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That CONF-6 be adopted as recommended in the business papers.

CARRIED

 

Councillor P Funnell re-entered the chamber, the time being 7.09pm.

 

REVERSION TO OPEN COUNCIL

 

18/009       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan  

That this meeting of the Closed Council revert to an Open meeting of Council, the time being 7.12pm.

CARRIED

 

 

REPORTS FROM STAFF

 

RP-1          DA17/0595 DEMOLITION OF EXISTING DWELLING, CONSTRUCTION OF MULTI DWELLING HOUSING AND COMMUNITY TITLE SUBDIVISION, 19 COCHRANE STREET KOORINGAL, LOT 134 DP 38519

 

18/010       RESOLVED:

                   On the Motion of Councillors D Hayes and D Tout

That Council approve DA17/0595 for Demolition of Existing Dwelling, Construction of Multi Dwelling Housing and Community Title Subdivision at 19 Cochrane Street, KOORINGAL NSW 2650 subject to the conditions outlined in the Section 79C Assessment Report for DA17/0595.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

RP-2          Anomalies Planning Proposal (PP2017/1) to Amend Wagga Wagga Local Environmental Plan 2010

Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 7:17pm.

Councillor P Funnell declared a Pecuniary Interest and vacated the chamber, the time being 7:17pm.

18/011       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall  

That Council:

a       receive and note the submissions made during the exhibition of the Planning Proposal

b       support minor amendments to the original Planning Proposal as a result of the submissions received and as outlined in the report

c       re-submit the Planning Proposal to the Department of Planning and Environment for Gateway Determination

d       adopt the Planning Proposal to amend the Wagga Wagga Local Environmental Plan 2010 if no submissions are received during the second round of public consultation and use Council’s delegated authority to gazette the plan and notify the Department of Planning and Environment accordingly

e       receive a further report if any submissions are received during the second round of public consultation

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

D Tout

 

 

 

Councillor P Funnell re-entered the chamber, the time being 7:24pm.

 

Councillor K Pascoe re-entered the chamber, the time being 7:24pm.

 


 

RP-3          Financial Performance Report as at 31 December 2017

 

18/012       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       approve the proposed 2017/18 budget variations for the month ended 30 December 2017 and note the surplus budget position as presented in this report

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c       note details of the external investments as at 31 December 2017 in accordance with section 625 of the Local Government Act

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 


 

RP-4          2018 Australian Local Government Women's Association Annual Conference

 

18/013       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council:

a       consider Council representation at the 2018 Annual Australian Local Government Women’s Association (ALGWA) Conference to be held from Thursday 15 March to Saturday 17 March 2018 in Gundagai

b       appoint one Councillor as Council’s delegate to attend the ALGWA Conference

CARRIED

 

Councillor V Keenan nominated Councillor Y Braid.

 

Councillor Y Braid accepted the nomination.

 

Councillor Y Braid was duly elected to be Council’s delegate to attend the Annual Australian Local Government Women’s Association ALGWA Conference.

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 


 

RP-5          Youth Engagement Consultation Report

 

18/014       RESOLVED:

                   On the Motion of Councillors D Hayes and D Tout

That Council:

a       note the findings and recommendations of the youth engagement consultation

b       support in principle the establishment of a consultative framework with young people through the development of a suite of social media and digital youth platforms as referenced in the body of this report and subject to the 2018/19 business planning process

c       consider the implementation costs of b above as part of the 2018/19 business planning and LTFP budget process

d       support in principle the establishment of a new category in the annual grants program of $15,000 for youth run initiatives across the city and consider this new funding category as part of the 2018/19 business planning and LTFP budget process

e       continue the Mayoral school leaders breakfast meetings twice per calendar year

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

RP-6          RESPONSE TO NOTICE OF MOTION - LIVESTOCK MARKETING CENTRE AND HEAVY VEHICLE ACCESS

 

18/015       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       note that the Wagga Wagga Livestock Marketing Centre (LMC) has the capability to accommodate back-in loading for B-triple combinations on several of the LMC site ramps

b       note that the LMC Strategic Master and Asset Management Plans remain current and up to date

c       approve the installation of additional signage on ramps which are suitable for B-triple combination vehicles, funded from within the LMC’s existing operational budget

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

RP-7          POLICY 029 - ASBESTOS POLICY

 

18/016       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       endorse the draft POL 029 Asbestos Policy, for public exhibition for a period of 28 days from 30 January 2018 to 26 February 2018 and invites public submissions on the draft Policy until 12 March 2018

b       receive a further report following the public exhibition and submission period

i         addressing any submissions made in respect of the proposed policy

ii        proposing adoption of the new policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-8          POL 053 Corporate Purchase Card Policy

 

18/017       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       note that there were no submissions received during the exhibition period for POL 053 Corporate Purchase Card Policy

b       adopts the POL 053 Corporate Purchase Card Policy including the minor amendments as outlined

CARRIED

 


RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-9 Reinstatement of Airport Fees and Charges was moved forward for the public discussion forum.

 

 

RP-10 AIRPORT BAY 4 EMERGENCY REPAIRS was moved forward for the public discussion forum.

 

 

RP-11        RENEWAL OF COMMUNITY, CULTURAL AND SPORTING AGREEMENTS

 

18/018       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       agree to delegate authority to the General Manager or their delegate to negotiate renewal of the community, cultural or sporting association lease and licence agreements as detailed in the body of this report

b       delegate authority to the General Manager or their delegate to execute the agreements on behalf of the Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-12        Audit, Risk and Improvement Committee Charter

A Motion was moved by Councillors D Tout and R Kendall

That Council adopts the revised Audit, Risk and Improvement Committee Charter.

An AMENDMENT was moved by Councillor D Hayes and seconded by Councillor V Keenan

That Council adopts the revised Audit, Risk and Improvement Committee Charter with the following amendments:

(i)        revert the Charter to maintain the current practice of the committee voting on the chair and deputy chair rather than them being recommended by an Assessment Panel

(ii)       remove the wording “and review and concur in the appointment, replacement and dismissal of the Chief Audit Executive” on page 9

(iii)      remove the dot point “At least once per year, review the performance of the Chief Audit Executive.” on page 9

(iv)      re-insert the dot point “Periodically review the performance of Internal Audit” on page 10

Councillor D Tout signalled a FORSHADOWED AMENDMENT to the Mayor

For the AMENDMENT

Against the AMENDMENT

G Conkey OAM

Y Braid OAM

D Hayes

P Funnell

V Keenan

K Pascoe

R Kendall

D Tout

With the votes tied four votes each The Mayor, Councillor G Conkey OAM used his casting vote for the AMENDMENT, which was CARRIED and became the MOTION.

An AMENDMENT was moved by Councillor D Tout and seconded by Councillor P Funnell

That Council:

a          defer adoption of the Audit, Risk and Improvement Committee Charter

b          refer alternate resolution back to the Committee for consideration

c          receive a further amended charter for further consideration

 

For the AMENDMENT

Against the AMENDMENT

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

The AMENDMENT on being put to the Meeting was CARRIED and became the Motion.

 

18/019       RESOLVED:

                   On the Motion of Councillors D Tout and P Funnell  

That Council:

a          defer adoption of the Audit, Risk and Improvement Committee Charter

b          refer alternate resolution back to the Committee for consideration

c          receive a further amended charter for further consideration

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-13        Responses to Questions/Business with Notice

 

18/020       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council receive and note this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 


COMMITTEE MINUTES

 

M-1            Riverina Regional Library Advisory Committee Meeting - 8 November 2017

 

18/021       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council receive the minutes of the Riverina Regional Library Advisory Committee Meeting held on 8 November 2017.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

M-2            Floodplain Risk Management Advisory Committee Minutes - 12 December 2017

 

18/022       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 12 December 2017.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

M-3            Audit, Risk and Improvement Committee Minutes - 14 December 2017

 

18/023       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 14 December 2017.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

closed COUNCIL

Recommendation

That the Council now resolve itself into a Closed Council, the time being 7.59pm.

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

 

At this stage of the Meeting, all staff, excluding the minute takers vacated the chamber, the time being 8.02pm.

 


CONFIDENTIAL MAYORAL MINUTE

 

CONFMM-1       CONFIDENTIAL MAYORAL MINUTE – GENERAL MANAGER’S PERFORMANCE REVIEW PROCESS

18/024       RESOLVED:

                   On the Motion of Councillors V Keenan and P Funnell  

That Council:

a       appoint the Mayor, Deputy Mayor, three Councillors and an alternate Councillor to the General Manager’s Performance Review Committee (GMPRC)

b       endorse that all members of the GMPRC undertake training and offer training to all Councillors in line with the Guidelines for the Appointment and Oversight of General Managers from the Office of Local Government (OLG)

c       appoint Terrey Kiss (through Blackadder Associates) to facilitate the General Manager’s performance review process and conduct the necessary training outlined in part (b) of this resolution

CARRIED

 

Councillors V Keenan, Y Braid and R Kendall were duly elected to the General Manager’s Performance Review Committee and Councillor D Hayes as the Alternate member to the General Manager’s Performance Review Committee.

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

All staff re-entered the chamber, the time being 8.14pm

 

 


CONFIDENTIAL REPORTS

 

CONF-1    CODE OF CONDUCT - CONDUCT REVIEW PANEL

 

18/025       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council call for Expression of Interest for membership on Council’s Panel of Conduct Reviewers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

CONF-2    Major Events, Festivals and Films Sponsorship Applications

Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 8:17pm.

18/026       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council:

a          authorise the General Manager or their delegate to enter into an agreement to sponsor Food I Am’s event (Let’s Eat event) to the amount of $15,000 to be committed from the 2017/18 Major Events Sponsorship budget

b          hold a strategic workshop with Councillors to explore the priorities of Tourism and Events

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

D Tout

 

Councillor K Pascoe re-entered the chamber, the time being 8:30pm.

 

 

CONF-3    RFT2018/13 FOOTPATH CONSTRUCTION CONNECTIVITY

 

18/027       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council:

a       accept the tender of S & K Kenyon Pty Ltd (ABN: 61 001 592 909) for the construction of footpaths in the lump sum amount of $402,691 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with S & K Kenyon Pty Ltd (ABN: 61 001 592 909) for the construction of footpaths

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

 

 


 

CONF-4    RFT2018/02 CONSTRUCTION OF A CAR PARK AND AMENITIES FACILITY LIVESTOCK MARKETING CENTRE (LMC)

 

18/028       RESOLVED:

                   On the Motion of Councillors P Funnell and R Kendall

That Council:

a       accept the tender of BMD Constructions Pty Limited (ABN: 59 010 126 100) for the construction of a carpark and toilet facility at the LMC in the lump sum amount of $887,794.15 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with BMD Constructions Pty Limited (ABN: 59 010 126 100) for the construction of a of a carpark and toilet facility at the LMC

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

 


 

CONF-5    RFT2018/15 OASIS TILE REMEDIATION

 

18/029       RESOLVED:

                   On the Motion of Councillors D Hayes and D Tout

That Council:

a       in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to the RFT

b       in accordance with 178(3)(e) of the Local Government Regulation, authorise the General Manager or their delegate to enter into direct negotiations with any person with a view to entering into a contract in relation to the subject matter of the RFT

c       note that the reason for declining to invite fresh tenders or applications is that it is not expected that further market testing will provide a more satisfactory result

d       note that the reason for entering into negotiations is that the evaluation identified both submissions to be non-conforming tenders

e       authorise the General Manager or their delegate subject to successful negotiations to enter into contracts in relation to the subject matter of the RFT

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

 

 

 

 

 

 

 

 

 


CONF-6    RFQ2018/516 Supply of Two 4WD Tractors with Loader and 4-in1 Bucket

 

18/030       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council:

a       accept the offer of Massey Ferguson/Iseki/Fendt Agco Australia Pty Ltd for the amount of $232,000 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with Massey Ferguson/Iseki/Fendt Agco Australia Pty Ltd for the supply of two 4WD Tractors with Loader and 4-in-1 Bucket.

c       authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

CONF-7    RFQ2018/517 Supply of Three 4WD Tractors

 

18/031       RESOLVED:

                   On the Motion of Councillors P Funnell and D Tout

That Council defer consideration of RFQ2018/517 Supply of Three 4WD Tractors to the February 2018 Council meeting.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

Reversion to open COUNCIL

18/032       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 9.11pm.

CARRIED

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Question/Business with Notice will be addressed in the next available Business paper.

 

1.         Councillor V Keenan requested an update on what actions Council have implemented on River Safety after her Notice of Motion at the January 2017 Ordinary Council Meeting and the subsequent report at the December 2017 Ordinary Council Meeting. She would also like to pass on her condolences to the family and friends regarding the recent drowning at the Wagga Wagga Beach.

 

The following statements were addressed at the meeting.

 

2.         Councillor R Kendall thanked the Audit, Risk and Improvement Committee for his Leave of Absence for the Committee meeting to be held in February 2018.

 

3.         The Mayor, Councillor G Conkey OAM wished everyone a Happy New Year

 

4.         Councillor P Funnell thanked staff for work relating to report on Livestock Marketing Centre and heavy vehicle access.

 

 

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 9.21pm.

 

 

…………………………………………………..

                                                                                                      MAYOR