Minutes of Ordinary Meeting of Council - 26 February 2018

Minutes of the Ordinary Meeting of Council held on Monday 26 February 2018.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr P Thompson)

Director Finance (Mrs N Te Pohe)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Manager Audit, Risk & Governance (Mrs Nicole Johnson)

Manager Finance (Mrs C Rodney)

Manager City Strategy (Mr T Kell)

Manager Project Operations (Mr B Sheridan)

Manager Executive Support (Mr S Gray)

Manager Procurement Services (Mr D Butterfield)

Manager City Development (Mr P O’Brien)

Chief Audit Executive (Mrs C Rosetta-Walsh)

Lead Engineer – Water & Waste Assets (Ms S Sirega)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Gregadoo Waste Management Facility Manager (Mr G Pym)

Environmental Coordinator (Mrs C Hood)

Waste Education & Communications Officer (Ms A Kent)

Marketing & Communications Coordinator (Mr B Koschel)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies were received.

LEAVE OF ABSENCE

18/033 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That a leave of absence be granted for Councillor Dan Hayes from 25 September to 12 October 2018 inclusive.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONGRATULATIONS TO THE HONOURABLE MICHAEL MCCORMACK MP

The Mayor, Councillor G Conkey OAM on behalf of Council, congratulated The Honourable Michael McCormack MP, Member for Riverina on his appointment as the leader of the Nationals, and the Deputy Prime Minister and wish him every success in this new role.

CONFIRMATION OF MINUTES

CM-1 ORDINARY COUNCIL MEETING - 29 JANUARY 2018

18/034 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That the Minutes of the proceedings of the Ordinary Council Meeting held on 29 January 2018 be confirmed as a true and accurate record.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Declarations Of Interest

Councillor D Hayes declared a Significant, Non-Pecuniary Interest in RP-3 Financial Performance Report as at 31 January 2018 the reason being that he is the Vice President of the Wagga Wagga and Region Suicide Prevention Network and vacated the chamber during its consideration.

Councillor D Hayes declared a Significant, Pecuniary Interest in CONF-1 APPOINTMENT OF COMMUNITY MEMBERS TO THE FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE the reason being that a person identified in the report is a political donor and vacated the chamber during its consideration.

Councillor V Keenan declared a Significant, Pecuniary Interest in CONF-1 APPOINTMENT OF COMMUNITY MEMBERS TO THE FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE the reason being that an applicant for the Committee donated to her 2016 Council Election Campaign and vacated the chamber during its consideration.

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest in CONF-4 VARIATION OF LEASE - CARBON MATE PTY LTD the reason being that the Lessee is a former client of hers and vacated the chamber during its consideration.

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest in CONF-9 RFT 2018-14 Food and Garden Organics Acceptance and Processing Service the reason being that one of the Tenderers is a former client of hers from two years ago and vacated the chamber during its consideration.

Councillor K Pascoe declared a Significant, Non-Pecuniary Interest in CONF-5 PROPOSED EASEMENT FOR DRAINAGE - 51 SPRING STREET, WAGGA WAGGA the reason being that a person named in the report works for his company Navtil Pty Ltd and vacated the chamber during its consideration.

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-5 PROPOSED EASEMENT FOR DRAINAGE - 51 SPRING STREET, WAGGA WAGGA the reason being that Council has entered into a contract for the sale of this land with a party that participates in a business venture that a family member has an interest in and vacated the chamber during its consideration.

PUBLIC DISCUSSION FORUM

RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga

· Mrs Diana Somerville, RGTC Group – Speaking in favour of the report

RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT

· Mr Warren Barclay, Wagga Rugby League – Speaking in favour of the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

18/035 RESOLVED:

On the Motion of Councillors T Koschel and D Tout

That Council bring forward consideration of the following matters to follow the discussion forum:

· RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga

· RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT

RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga

18/036 RESOLVED:

On the Motion of Councillors D Hayes and Y Braid OAM

That Council:

a approve $10,000 of sponsorship funding for the breakfast event at the 8 point 8 conference being held 23 August 2018

b collaborate with the event organisers on the agenda for the breakfast with the aim of signalling Council’s support for building economic links and innovation between regional Australia and larger cities

c approve the budget variation/s as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT

18/037 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for a proposed project delivery contract for the upgrade of Harris Park

b note the reason for not a calling tenders is on the grounds that Council is satisfied that inviting tenders would not achieve a satisfactory result due to the unavailability of competitive tenderers as Wagga Rugby League will utilise significant in-kind and volunteer contributions to deliver the project

c authorise the General Manager or their delegate to enter into a contract with Wagga Wagga Rugby League for the development of Harris Park in the lump sum amount of $216,559 excluding GST

d authorise the affixing of Council’s common seal to documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MAYORAL MINUTE

MM-1 MAYORAL MINUTE – 2018 FLOODPLAIN MANAGEMENT AUSTRALIA NATIONAL CONFERENCE

18/038 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a consider Council representation at the 2018 Floodplain Management Australia National Conference to be held in the Gold Coast from Tuesday 29 May to Friday 1 June 2018

b appoint one Councillor as Council’s delegate to attend the Conference

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor R Kendall and D Hayes nominated Councillor V Keenan.

Councillor V Keenan accepted the nomination.

Councillor V Keenan was duly elected to be Council’s delegate to attend the 2018 Floodplain Management Australia National Conference.

PROCEDURAL MOTION - ENGLOBO

18/039 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

Items where councillors wish to speak
Items where no councillors wish to speak
Confidential
Matter of urgency
Closure of Meeting

That RP-4, RP-7, RP-9, RP-10, RP-12, RP-14, RP-16 to RP-19, RP-21, RP-22 and M-1 be adopted as recommended in the business papers.

Councillor P Funnell vacated the chamber, the time being 6.26pm.

closed COUNCIL

18/040 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That the Council now resolve itself into a Closed Council, the time being 6.27pm.

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

Councillor P Funnell re-entered the chamber, the time being 6.29pm.

PROCEDURAL MOTION - CONFIDENTIAL ENGLOBO

18/041 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

Items where councillors wish to speak
Items where no councillors wish to speak
Confidential
Matter of urgency
Closure of Meeting

That CONF-3, CONF-6 and CONF-7 be adopted as recommended in the business papers.

Councillor K Pascoe vacated the chamber, the time being 6.30pm.

REVERSION TO OPEN COUNCIL

18/042 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That this meeting of Closed Council revert to an Open meeting of Council, the time being

Councillor K Pascoe re-entered the chamber, the time being 6.32pm.

REPORTS FROM STAFF

RP-1 DA17/0754 - MULTI-DWELLING HOUSING - 11 X TWO STOREY DWELLINGS WITH COMMUNITY TITLE SUBDIVISION AT 210-212 FITZMAURICE STREET WAGGA WAGGA. LOTS 2 AND 3 DP1080633

18/043 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council approve DA17/0754 for Multi-Dwelling Housing - 11 x two storey dwellings with community title subdivision at 210-212 Fitzmaurice Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 79C Assessment Report.

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-2 COUNCIL MEETING STRUCTURE

18/044 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council:

a endorse holding two Ordinary Council Meetings per month for the period May 2018 to December 2018

b endorse the attached Draft Code of Meeting Practice with the following addition to PART 2 – Section 6 – Call of the Council

(4) By operation of these rules Council grants a Leave of Absence (pursuant to LGA – S 234 (d)(ii)) to a Councillor who provides notice that they will be absent from an Ordinary Council Meeting, unless an alternative resolution is moved and passed at the Ordinary Council Meeting to the effect that a Leave of Absence is not granted. If an alternative resolution is moved and passed being that a Leave of Absence is not granted, the Councillor must be sent notice in writing within seven (7) days advising the Councillor that their absence from the meeting was not pursuant to a Leave of Absence.

c place the Draft Code of Meeting Practice on public exhibition for a period of 42 days from 27 February 2018 until 10 April 2018 and invite public submissions

d receive a further report following the public exhibition period if submissions are received:

i addressing any submissions made in respect of the proposed code

ii proposing adoption of the new code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
P Funnell	D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 Financial Performance Report as at 31 January 2018

Councillor D Hayes declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:56pm.

18/045 RESOLVED:

On the Motion of Councillors D Tout and T Koschel

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 January 2018 and note the surplus budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Wagga Wagga & Region Suicide Prevention Network Inc. $ 85.00

ii) Safer Drivers Course NRMA $1,620.00

iii) Riverina Medical & Surgical Symposium Committee $ 900.00

d note details of the external investments as at 31 January 2018 in accordance with section 625 of the Local Government Act

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor D Hayes re-entered the chamber, the time being 7:05pm.

RP-4 DISCLOSURE OF PECUNIARY INTEREST RETURNS - NEW DESIGNATED STAFF

18/046 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council’s Register of Pecuniary Interest Returns, containing returns from newly appointed Designated Staff be tabled in accordance with Section 449 of the Local Government Act.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-5 JOINT ORGANISATION NOMINATION

18/047 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

In accordance with Part 7 of Chapter 12 of the Local Government Act 1993 (Act), the Wagga Wagga City Council (Council) resolves:

a that the Council inform the Minister for Local Government (Minister) of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation (Joint Organisation) in accordance with this resolution

b to approve the inclusion of the Council’s area in the Joint Organisation’s area

c that the Joint Organisation be established to cover the Council’s area and any one or more of the following council areas:

i Narrandera, Leeton, Snowy Valleys Councils and any other Council area where the Council also seeks to be part of a joint standalone organisation with Wagga Wagga, Narrandera, Leeton and Snowy Valleys Councils

d that before 28 February 2018, the General Manager provide the Minister with a copy of this resolution including the date on which Council made this resolution

e that, on the expiry of a period of 28 days from the making of this resolution, the General Manager inform the Minister that this resolution has not been rescinded

f that in recognition of the long standing and regionally beneficial relationships that have resulted from the current regional organisation of councils that the Mayor and General Manager write to REROC member Councils advising them of this resolution and encourage them to form a single stand-alone JO for this region

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-6 ACTIVE TRAVEL PLAN - GRANT FUNDING OFFER

18/048 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a accept the State Government grant offer of $400,000 to develop the Active Travel Plan project

b accept the State Government grant offer of up to $11,352,600 to implement the Active Travel Plan subject to meeting all Infrastructure NSW project assurance requirements

c note that a further report will be provided for Council to note the outcome of the Gateway Assessment process which will also provide further information regarding the detailed budget

d authorise the affixing of Council’s Common Seal to all relevant documents as required

e approve the budget variation as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE - LIGHT AIRCRAFT PRECINCT SITE 17

18/049 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a agree to assign the Airport sub-lease over Light Aircraft Precinct hangar site 17 as per the details set out in the body of this report

b delegate authority to the General Manager or their delegate to execute any necessary document on behalf of Council

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 Proposed Finanical Assistance Program - San Isidore Village Septic System Upgrade

18/050 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council:

a notes that there were no submissions received during the exhibition period for the San Isidore Village Septic Upgrade Financial Assistance Program

b approve the San Isidore Village Septic Upgrade Financial Assistance Program as exhibited being:

i a one off subsidy of up to $690.00 for the upgrading of San Isidore Village ratepayers’ septic systems provided they currently have a registered septic system with Wagga Wagga City Council

ii evidence of a septic system upgrade and applicable Council fees paid must be submitted when applying for the subsidy with only upgrades carried out since 27 November 2017 (the date Council resolved not to proceed with the San Isidore Village Sewer Scheme) are eligible for the subsidy

iii the subsidy program is proposed to end 30 June 2020, which will allow upgrades to be undertaken given the removal of the San Isidore Village Sewer Scheme from Council’s future plans

iv a subsidy may only be claimed once, upon producing paid Council receipts whereby Council will reimburse the amount paid up to a maximum of $690.00

b approve the reimbursements associated with the San Isidore Village Sewer Upgrade Financial Assistance Program to be funded from the Sewer Fund

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-9 PROPOSED ROAD OPENING AND CLOSING TREWALLA ROAD, BOOK BOOK

18/051 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a agree to make application to the NSW Department of Industry – Crown Lands & Water Division for closure of a Council public road and the opening of a Council public road within Lot 1 DP 942145 at Book Book

b upon closure and vesting of the closed road portion in the ownership of Council classify the land as operational land

c transfer the closed road land portion to the owner of Lot 1 DP 942145 for nil compensation

d delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

e authorise the affixing of Council’s Common Seal to any necessary document as required

f approve the budget variation/s as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-10 BOTANIC GARDENS RESTAURANT - APPLICATION OF SEAL TO LEASE AGREEMENT

18/052 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council delegate authority to the General Manager or their delegate to execute the lease and associated documents between Adam John Mclean and the Willans Hill Wagga Wagga (R1440) Reserve Trust under Council’s Common Seal.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-11 Transfer of Crown public roads to authority of Wagga Wagga City Council

18/053 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council make an application to the Department of Industry – Crown Lands & Water Division to transfer the Crown public roads identified in the body of the report to the authority of Wagga Wagga City Council under the Roads Act 1993.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-12 Proposed Application to Crown Lands for Additional Reserve Purpose

18/054 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council make application to the NSW Department of Industry – Crown Lands and Water Division for the gazetting of an additional reserve purpose of public or community building or facility to Reserve R620060, being the Wagga Cricket Ground at Lot 1 DP 663066, Wagga Wagga.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-13 Community Engagement truck - Charlie

18/055 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council receive and note the report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-14 Audit, Risk and Improvement Committee Charter

18/056 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council adopts the revised Audit, Risk and Improvement Committee Charter.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga was moved forward for the public discussion forum.

RP-16 POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of which a Conflict of Interest may arise, or on Council Owned Land Policy

18/057 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a note that there were no submissions received during the exhibition period for POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of which a Conflict of Interest may arise, or on Council Owned Land Policy

b adopt POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of which a Conflict of Interest may arise, or on Council Owned Land Policy

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-17 POL 048 STREET TREE POLICY

18/058 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a note that there was one submission received during the exhibition period for POL 048 Street Tree Policy

b adopt POL 048 Street Tree Policy with the single amendment noted

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-18 POL 075 Investment Policy

18/059 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a notes that there were no submissions received during the exhibition period for POL 075 Investment Policy

b adopts POL 075 Investment Policy

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-19 POL 079 RISK MANAGEMENT POLICY

18/060 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a notes that there were no submissions received during the exhibition period for POL 079 Risk Management Policy

b adopts POL 079 Risk Management Policy

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT was moved forward for the public discussion forum.

RP-21 AUDIT, RISK AND IMPROVEMENT COMMITTEE INDEPENDENT MEMBER REMUNERATION

18/061 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council approve:

a the payment of $1,200 per meeting to the Chairperson and $1,000 per meeting to each independent member for attendance at Council’s Audit, Risk and Improvement Committee meetings effective from 1 July 2018

b that the above fees remain exclusive of GST and inclusive of all travel, accommodation, preparation and on costs

c a future annual adjustment of the fees paid to the Chairperson and independent members in line with the rate pegging index

d the inclusion of any change in cost in the Long Term Financial Plan

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-22 Responses to Questions/Business with Notice

18/062 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive and note this report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

COMMITTEE MINUTES

M-1 Audit, Risk and Improvement Committee Minutes - 9 February 2018

18/063 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 9 February 2018.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Question/Business with Notice will be addressed in the next available Business paper.

Councillor D Hayes asked the General Manager if the details of the opportunity from Mildura mentioned by a member of the public during the Public Address session at the last Council meeting have been received.

closed COUNCIL

18/064 RESOLVED:

On the Motion of Councillors D Hayes and K Pascoe

That the Council now resolve itself into a Closed Council, the time being 7.35pm.

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 APPOINTMENT OF COMMUNITY MEMBERS TO THE FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE

Councillor D Hayes declared a Pecuniary Interest and vacated the chamber, the time being 7:38pm.

Councillor V Keenan declared a Pecuniary Interest and vacated the chamber, the time being 7:38pm.

18/065 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council defer consideration of the appointment of community members to the Floodplain Risk Management Advisory Committee and request that staff undertake a new expression of interest process that outlines the upcoming projects relevant to the committee and the selection criteria that applicants will need to address to be appointed to the committee.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
R Kendall
T Koschel
K Pascoe
D Tout

Councillor D Hayes re-entered the chamber, the time being 7:40pm.

Councillor V Keenan re-entered the chamber, the time being 7:40pm.

CONF-2 PROPOSED AIRPORT SUB-LEASE RENEWAL TO BP AUSTRALIA PTY LIMITED

18/066 RESOLVED:

On the Motion of Councillors D Hayes and D Tout

That Council:

a enter into a sub-lease renewal with BP Australia Pty Limited upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c authorise the affixing of Council’s Common Seal to any necessary document as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-3 PROPOSED CREATION OF AN EASEMENT FOR LEVEE BANK - LOT 10 DP 1085031 AT MOORONG STREET, MOORONG

18/067 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a create an easement for levee bank 20 metres wide benefitting Wagga Wagga City Council over land at Lot 10 DP 1085031, Moorong Street, Wagga Wagga

b cancel the easement benefitting Wagga Wagga City Council for flood mitigation (reference Book 2530 No 793) over Lot 10 DP 1085031, Mooring Street, Wagga Wagga

c agree to the terms for easement acquisition and cancellation outlined in the body of this report

d delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

e authorise the affixing of Council’s Common Seal to any necessary document as required

f approve the budget variation/s as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-4 VARIATION OF LEASE - CARBON MATE PTY LTD

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:41pm.

18/068 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council:

a agree to vary the lease to Carbon Mate Pty Ltd (ABN 11 140 399 113) over part Lot 59 DP 757246 being the Gregadoo Waste Management Centre upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c authorise the affixing of Council’s Common Seal to any necessary document as required

d approve the budget variation as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

Councillor V Keenan re-entered the chamber, the time being 7:46pm.

CONF-5 PROPOSED EASEMENT FOR DRAINAGE - 51 SPRING STREET, WAGGA WAGGA

Councillor K Pascoe declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:47pm.

Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:47pm.

18/069 RESOLVED:

On the Motion of Councillors D Tout and T Koschel

That Council:

a agree to the creation of an easement for drainage over Lot 30 DP 1027765 being land described as 51 Spring Street, Wagga Wagga

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c authorise the affixing of Council’s Common Seal to any necessary document as required

d approve the budget variation/s as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
T Koschel
D Tout

Councillor R Kendall re-entered the chamber, the time being 7:48pm.

Councillor K Pascoe re-entered the chamber, the time being 7:49pm.

CONF-6 PROPOSED CLOSURE AND SALE OF PART OF A ROAD RESERVE - WEBB STREET, BOMEN

18/070 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a make an application to the Department of Industry – Crown Lands & Water Division to close part of the Council public road reserve adjoining Lot 52 DP 862255 known as 52 Webb Street, Bomen

b upon closure and vesting of the land in the ownership of Council, classify the land as operational land

c sell the land to 52 Webb Street Pty Ltd being the owner of Lot 52 DP 862255 on the terms detailed in the body of the report

d delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

e authorise the affixing of Council’s Common Seal to any necessary document as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-7 Purchase of the Australian Gas Light Landfill Gas Assets at Gregadoo Waste Management Centre

18/071 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a lodge a binding bid of $53,060 inc GST, with Australian Gas Light (AGL) for the purchase of the Wagga Wagga assets

b approve the budget variation as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-8 SUPPLY OF NATURAL GAS FOR THE OASIS REGIONAL AQUATIC CENTRE

18/072 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a accept the offer of Origin Energy LPG Pty Ltd (ABN: 77 000 508 369) for the supply of natural gas to the Oasis Regional Aquatic Centre

b authorise the General Manager or their delegate to enter into a Contract with Origin Energy LPG Pty Ltd (ABN: 77 000 508 369) for the supply of natural gas to the Oasis Regional Aquatic Centre for a period of 12 months

c authorises the affixing of Council’s Common Seal to all relevant documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-9 RFT 2018-14 Food and Garden Organics Acceptance and Processing Service

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:50pm.

18/073 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to the RFT and commence direct negotiations with the unsuccessful tenderers and third parties for a contract to undertake the Food and Garden Organics Acceptance and Processing Service

b note that the reason for rejecting the tenders is that each submitted tender fails to offer acceptable terms for the service required by Council

c note that the reason for proceeding to direct negotiations is that Council has now participated in two public call processes without achieving an acceptable tender offer and it is anticipated that direct negotiations with the unsuccessful tenderers and third parties may produce an acceptable result

d direct the General Manager to hold a workshop with Council to identify rationale and goals for the direct negotiation

e direct the General Manager to provide a further report to Council recommending the option which is considered the best outcome for Council and the community for the provision of Food and Garden Organics Processing

f note that no contractor submitted an offer to commence processing the food and garden organics materials from 2 April 2018. In the absence of a suitable and affordable service commencing 2 April 2018, it is proposed that the current practice of disposal at the landfill (Gregadoo Waste Management Centre) to continue until a suitable and affordable contract is procured

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

Councillor V Keenan re-entered the chamber, the time being 7:54pm.

REVERSION TO OPEN COUNCIL

18/074 RESOLVED:

On the Motion of Councillors P Funnell and D Tout

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.55pm.

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.00pm.

…………………………………………………..

MAYOR