Minutes of the Ordinary Meeting of Council held on Monday 14 May 2018.

 

Present

Councillor Dallas Tout (Chairperson)

Councillor Yvonne Braid OAM

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Finance                                                                     (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Manager Audit, Risk & Governance                                    (Mrs Nicole Johnson)

Manager Finance                                                                   (Mrs C Rodney)

Manager Executive Support                                                  (Mr S Gray)

Manager Livestock Marketing Centre                                  (Mr P Martin)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Communications & Engagement Officer                             (Mrs K Roberts)

Cadet Engineer                                                                       (Mr T Lemerle)

Governance Officer                                                                (Ms B King)

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies were received.

 

 

LEAVES OF ABSENCE

Council noted a leave of absence that was granted at the 26 March 2018 Ordinary Council meeting to Councillor P Funnell (23 March 2018 to 29 May 2018 inclusive) and The Mayor G Conkey OAM (26 April 2018 to 21 May 2018 inclusive).

 

 

CONFIRMATION OF MINUTES

 

CM-1         Ordinary Council Meeting - 23 April 2018

 

18/151       RESOLVED:

                   On the Motion of Councillors D Hayes and Y Braid OAM

That the Minutes of the proceedings of the Ordinary Council Meeting held on 23 April 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

Declarations Of Interest

Mrs Janice Summerhayes, Director Community declared a Non-Pecuniary Interest in RP-7 REQUEST FOR SPONSORSHIP OF WOMEN IN BUSINESS WAGGA WAGGA HEAR THEM ROAR SERIES TWO the reason being that she was one of the woman filmed for the Hear Them Roar series. Miss Summerhayes also holds a professional membership with Woman in Business Wagga Wagga and remained in the chamber during its consideration.

 

Councillor D Hayes declared a Significant Non-Pecuniary Interest in CONF-2 LARGE SCALE SOLAR PHOTOVOLTAIC the reason being that acting as alternate to Southern Joint Regional Planning Panel with a crossover to this item, creating a possible or perceived conflict of duties, despite differing decision making bodies and vacated the chamber during its consideration.

 


Councillor D Hayes declared a Significant Non-Pecuniary Interest in CONF-3 Future Use - 211 & 274 East Bomen Road, Bomen the reason being that acting as alternate to Southern Joint Regional Planning Panel with a crossover to this item, creating a possible or perceived conflict of duties, despite differing decision making bodies and vacated the chamber during its consideration.

 

Councillor D Tout declared a Non-Significant, Non-Pecuniary Interest in MM-1 SISTER CITY COMMUNITY COMMITTEE MINUTES - 6 APRIL 2018 the reason being that a family member is on the Committee and remained in the chamber during its consideration.

 


PROCEDURAL MOTION - ENGLOBO

18/152       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-1 to RP-3, RP-6, RP-7, RP-9, M-1, CONF-1 and CONF-7 be adopted as recommended in the business papers.

CARRIED

 

REPORTS FROM STAFF

 

RP-1          SOUTHERN LIGHTS PROJECT - IN PRINCIPLE SUPPORT

 

18/153       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council provides in-principle support for the Southern Lights Project.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

RP-2          POL 117 - Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

 

18/154       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council:

a       endorse the draft POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy, that is to be placed on public exhibition from 15 May 2018 to 25 June 2018 and invite public submissions on the draft policy

b       receive a further report following the public exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

ii        proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-3          Commercial Waste Management - Draft Fees and Charges 2018/19

 

18/155       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council:

a       place the following fees and charges for 2018/19 on public exhibition for 28 days commencing 16 May 2018 and concluding on 12 June 2018:

Item Number

Fee and Charge Description

Pricing Policy ID

Basis

2018/19 Fee (exclusive of GST)

GST

2018/19 Fee (inclusive of GST)

0897

Commercial Waste Management Service Charge

C

Each

$330.00

$0.00

$330.00

0898

Commercial Waste Management Service Charge – Additional Commercial General Waste service

C

Each

$110.00

$0.00

$110.00

0899

Commercial Waste Management Service Charge – Additional Commercial Recycling or FOGO service

C

Each

$110.00

$0.00

$110.00

0900

Commercial Waste Management Service Charge – Small Strata Properties

C

Each

$110.00

$0.00

$110.00

NEW

Commercial Waste Management Annual Charge – recycling upsize from 240L to 360L

C

Each

$61.00

$0.00

$61.00

b       invite submissions from the community in relation to these fees and charges throughout the exhibition period

c       note that these fees supersede the current fees and charges placed on public exhibition following the 23 April 2018 Council meeting

d       note that any submissions made in respect to these fees and charges will be included in the report addressing submissions made in respect to the draft Integrated Planning and Reporting documents currently on public exhibition

e       receive a further report detailing the outcome of the commercial bin rollout

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-4          POL 029 - ASBESTOS POLICY

 

18/156       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council:

a       note that there were no submissions received during the exhibition period for POL 029 Asbestos Policy

b       adopt POL 029 Asbestos Policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

V Keenan

Y Braid OAM

R Kendall

D Hayes

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-5          REGIONAL GROWTH ENVIRONMENT AND TOURISM FUND - RIVERSIDE STAGE 2

 

18/157       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       accept the State Government grant offer of $5,000,000 to implement Riverside Stage 2

b       note that a further report will be provided to Council on the outcomes of an investigation into the provision of a caravan park in close proximity to the central business district

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

d       approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

RP-6          AIR COMPRESSOR ACCESSIBILITY AT WAGGA WAGGA BEACH

 

18/158       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

RP-7          REQUEST FOR SPONSORSHIP OF WOMEN IN BUSINESS WAGGA WAGGA HEAR THEM ROAR SERIES TWO

 

18/159       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council approve the $5,000 major sponsorship of the Women in Business Hear Them Roar second series.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-8          THRIVE MEMBERSHIP CONTRIBUTION

 

18/160       RESOLVED:

                   On the Motion of Councillors T Koschel and R Kendall

That Council approve the membership contribution of $7,920 to Thrive as detailed in the Thrive Prospectus 2018-2020 period.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

R Kendall

Y Braid OAM

T Koschel

D Hayes

K Pascoe

V Keenan

D Tout

 

 

 

 


 

RP-9          Response to Questions/Business with Notice

 

18/161       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

COMMITTEE MINUTES

 

M-1            SISTER CITY COMMUNITY COMMITTEE MINUTES - 6 APRIL 2018

 

18/162       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council receive the minutes of the Sister City Community Committee meeting held on 6 April 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

No Questions/Business with Notice received.

 

closed COUNCIL

18/163       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That the Council now resolve itself into a Closed Council, the time being 6.25pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

CONFIDENTIAL REPORTS

 

CONF-1    2017/18 Loan Facility

 

18/164       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council:

a       authorise the General Manager or their delegate to enter into a Loan Facility with the NSW Treasury Corporation for up to $4,552,680 to fund the projects identified as part of tranche 1 in the body of the report

b       authorise the General Manager or their delegate to enter into a Loan Facility with the NSW Treasury Corporation for up to $1,000,000 to fund the projects identified as part of tranche 2 in the body of the report

c       authorise the affixing of Council’s Common Seal to all necessary documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

CONF-2    LARGE SCALE SOLAR PHOTOVOLTAIC

Councillor D Hayes declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:27pm.

18/165       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council:

a       note that a separate report is tabled in regards to the leasing of 211 and 274 East Bomen Road

b       endorse further detailed investigations including risk modelling of trading on the wholesale market through a retailer and further refine and research project costs for the proposed Gregadoo Waste Management Centre solar system

c       receive a report detailing the outcomes of (b) above

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-3    Future Use - 211 & 274 East Bomen Road, Bomen

Councillor D Hayes declared a Significant, Non-Pecuniary Interest and remained vacated from the chamber.

18/222       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council:

a       refuse the offer from the party named in the body of this report to purchase Council land at Lot 22 DP1085826 being 211 East Bomen Road

b       delegate authority to the General Manager or their delegate to agree to the creation of easements for underground power lines within Lot 22 DP 1085826 being 211 East Bomen Road, Bomen upon the terms outlined in the body of this report

c       agree to the dedication of those sections of Byrnes Road and East Bomen Road within Lot 22 DP1128492 being 274 East Bomen Road, Bomen as public road under the provisions of section 10 of the Roads Act 1993

d       offer via expression of interest Lot 22 DP1085826 and Lot 22 1128429 at Bomen for lease as outlined in the body of this report

e       receive a further report regarding the outcome of the expression of interest

f        delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council pursuant to s377(h) of the Local Government Act 1993, under seal if required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

Councillor D Hayes re-entered the chamber, the time being 6:28pm.

 

CONF-4    RFQ2018/539 Supply of One 6x4 Cab Chassis Truck with Aluminium Tipper Body

 

18/167       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That Council:

a       accept the offer of Wagga Trucks Pty Ltd to purchase one Volvo FMX13 HAX for the amount of $260,677 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with Wagga Trucks Pty Ltd for the supply of one 6x4 Cab Chassis Truck with Aluminium Tipper Body

c       authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

CONF-5    RFT2018-17 CATTLE DELIVERY SERVICES

 

18/168       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2018-17

b       in accordance with 178(3)(e) of the LG Regulation, authorise the General Manager or their delegate to enter into direct negotiations with any person with a view to entering into a contract in relation to the subject matter of the RFT 2018-17

c       notes the reason for entering into negotiations is that Council did not receive any conforming offers in response to RFT2018-17

c       notes that the reason for declining to invite fresh tenders or applications is that it is not expected that further market testing will provide a more satisfactory result

d       receive a further report with recommendations should the negotiations be successful

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

 

CONF-6    RFT2018/19 Bolton Park Amenities Upgrade

 

18/169       RESOLVED:

                   On the Motion of Councillors T Koschel and D Hayes

That Council:

a       in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2018/19

b       in accordance with Clause 178(3)(a) of the Local Government (General) Regulation 2005 (LG Regulations), postpone the proposal for the contract

c       note the reason for postponing the contract is to allow the completion of the Bolton Park Master Plan to enable a better understanding of facility requirements

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-7    RFT2018-22 Jubilee Park Clubhouse Changeroom Upgrade

 

18/170       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

That Council:

a       accept the tender of The Trustee for The Southland Trust trading as Adaptive Interiors (ABN: 56 152 968 074) in the lump sum price of $124,650 (excl GST)

b       authorise the General Manager or their delegate to enter into a contract with  The Trustee for The Southland Trust trading as Adaptive Interiors (ABN: 56 152 968 074) for the Jubilee Park Clubhouse Change room Upgrade

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

d       approve the budget variations as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

Reversion to open COUNCIL

18/171       RESOLVED:

                   On the Motion of Councillors T Koschel and V Keenan

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.52pm.

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.57pm.

 

 

…………………………………………………..

                                                                                                      MAYOR