Minutes of Ordinary Meeting of Council - 12 June 2018

Minutes of the Ordinary Meeting of Council held on Tuesday 12 June 2018.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Dallas Tout

In Attendance

General Manager (Mr P Thompson)

Director Finance (Mrs N Te Pohe)

Director Commercial Operations (Ms C Angel)

Manager Audit, Risk & Governance (Mrs N Johnson)

Manager Finance (Mrs C Rodney)

Manager Community Services (Ms M Scully)

Manager Environmental & City Compliance (Mr M Gardiner)

Manager City Strategy (Mr T Kell)

Manager Executive Support (Mr S Gray)

Manager Museum (Mr L Grealy)

Senior Project Manager (Mr D Woods)

Visitor Economy & Events Coordinator (Mrs F Hamilton)

Marketing & Communications Coordinator (Mr B Koschel)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Director Community, Mrs J Summerhayes on the Motion of Councillors R Kendall and P Funnell.

CARRIED

LEAVE OF ABSENCE

18/193 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council grant a leave of absence for Councillor K Pascoe for 12 June 2018 and Councillor V Keenan for 22 June to 16 July 2018 (inclusive).

CONFIRMATION OF MINUTES

CM-1 Ordinary Council Meeting - 28 May 2018

18/194 RESOLVED:

On the Motion of Councillors V Keenan and R Kendall

That the Minutes of the proceedings of the Ordinary Council Meeting held on 28 May 2018 be confirmed as a true and accurate record.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Declarations Of Interest

Councillor P Funnell declared a Non-Significant, Non-Pecuniary Interest in RP-5 Wagga Wagga Polocrosse Club - Request for Financial Assistance - Section 356 the reason being that he neighbours the property of the Polocrosse Club and remained in the chamber during its consideration.

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-1 RFP2018-554 - WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 UPDATE the reason being that he is a business associate of the principle of one of the Tenderers and vacated the chamber during its consideration.

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-8 PROPOSED ACQUISITION OF LAND AT DOCKER STREET FOR ROAD PURPOSES the reason being that he is currently undertaking professional services for the land owner and vacated the chamber during its consideration.

Councillor D Tout declared a Non-Significant, Non-Pecuniary Interest in CONF-3 QANTAS GROUP PILOT ACADEMY the reason being that his employer is linked to a stakeholder mentioned in the report and vacated the chamber during its consideration.

PROCEDURAL MOTION - ENGLOBO

18/195 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

Items where councillors wish to speak
Items where no councillors wish to speak
Confidential
Matter of urgency
Closure of Meeting

That RP-3, RP-4, RP-6, RP-7, RP-12, M-1, M-3, CONF-2 to CONF-4, CONF-7 and Conf-8 be adopted as recommended in the business papers.

REPORTS FROM STAFF

RP-1 Children's Festival

18/196 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council note this report detailing the delivery of a new children’s festival, “Spring Jam”, for the city to be held at the Botanic Gardens on Saturday 13 October 2018.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-2 CITIES POWER PARTNERSHIP - PLEDGE ITEMS

18/197 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a endorse the five initiatives indicated in the report as pledge items for the Cities Power Partnership Program

b approve the budget variation as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-3 MUSEUM REDEVELOPMENT FUNDING OFFER

18/198 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a accept the State Government funding offer of $3,188,383 to deliver the Museum of the Riverina redevelopment project

b authorise the affixing of Council’s Common Seal to all relevant documents as required

c approve the budget variations contained within the financial implications section of this report for the 2018/19 financial year

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-4 SALE OF LAND FOR UNPAID RATES

18/199 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a continue to discuss and negotiate with property holders whose outstanding rates are greater than five years in an effort to arrange an acceptable payment plan

b if an acceptable payment plan with ratepayers is not able to be achieved, or is not adhered to, then pursuant to Section 713 of the Local Government Act 1993, sell the land and properties detailed in this report to recover unpaid rates, annual charges, interest and extra charges

c authorise the General Manager or their delegate, to set the reserve price for properties put to public auction or sold after public auction

d authorise the affixing of the Council Seal to the transfer documents in order to effect the transfer of ownership for properties sold by Council at or after the public auction for unpaid rates and charges

e receive a further report following the public auction, outlining the outcomes of each property sale

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-5 Wagga Wagga Polocrosse Club - Request for Financial Assistance - Section 356

18/200 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council:

a enter into an agreement with the Wagga Wagga Polocrosse Club (Club) subject to the conditions as outlined in this report

b delegate authority to the General Manager or their delegate to sign all necessary documents in regards to the agreement, under seal if required

c approve the budget variations as detailed in the budget section of this report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-6 Live Life Get Active Program

18/201 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council provide financial assistance of $460.00 to Live Life Get Active in accordance with Section 356 of the Local Government Act 1993.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-7 PROPOSED LICENCE RENEWAL TO WAGGA WAGGA NETBALL INCORPORATED

18/202 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a enter into a five year licence agreement with Wagga Wagga Netball Incorporated upon the following basis:

i Property – Part Lot 21 DP 1161836 known as the Wagga Wagga Exhibition Centre, 150 Copland Street, Wagga Wagga

ii Duration - five years commencing 1 May 2018

iii Rent – as per the minimum community rent set out in Council’s adopted Fees and Charges (currently $590.00 per annum including GST)

b delegate authority to the General Manager or their delegate for execution of any necessary documents

c authorise the affixing of Council’s Common Seal if necessary

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-8 AFFIXING OF COUNCIL'S COMMON SEAL

18/166 RESOLVED:

On the Motion of Councillors D Hayes and D Tout

That Council authorise the affixing of Council’s Common Seal to documents relating to the matters listed in the body of this report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-9 ENVIRONMENTAL INVESTIGATIONS - LOT 2 DP 1008050 TRAVERS STREET, WAGGA

18/204 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council:

a agree to undertake the environmental investigations as set out in the body of the report

b approve the budget variation detailed in the financial implications section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-10 NSW Public Libraries Association SWITCH 2018 Conference

18/205 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council:

a be represented at the NSW Public Libraries Association 2018 SWITCH Conference and Annual General Meeting, and REACH OUT 2018 (AMLOSN) Symposium to be held in Coffs Harbour on 27-30 November 2018

b appoint two Councillors as Council’s delegates to attend the conference

The Mayor, Councillor G Conkey OAM nominated Councillor D Tout

Councillor D Tout accepted the nomination

Councillor P Funnell nominated Councillor Y Braid

Councillor Y Braid accepted the nomination

Councillor D Hayes self-nominated

Councillors D Tout and D Hayes were duly elected by a show of hands as Council’s delegates to attend the NSW Public Libraries Association 2018 Conference.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-11 AUSTRALIA DAY COMMUNITY COMMITTEE - APPOINTMENT OF COUNCILLOR

18/206 RESOLVED:

On the Motion of Councillors V Keenan and R Kendall

That Council appoint one Councillor to the Australia Day Community Committee.

Councillor T Koschel nominated Councillor Y Braid

Councillor Y Braid accepted the nomination.

Councillor Y Braid was appointed as Council’s representative on the Australia Day Community Committee.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-12 Response to Questions/Business with Notice

18/207 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council receive and note the report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

COMMITTEE MINUTES

M-1 Riverina Regional Library Advisory Committee Meeting - 28 March 2018

18/208 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a receive and note the minutes of the RRL Advisory Committee Meeting held on 29 March 2017

b endorse the draft RRL Management Plan 2018/19

c endorse the draft RRL Deed of Agreement 2018-2022

d endorse the appointment of Executive Council 2018-2022

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

M-2 TRAFFIC COMMITTEE MINUTES - 10 MAY 2018

18/209 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a receive the minutes of the Traffic Committee Meeting held on 10 May 2018

b endorse the recommendations of the Traffic Committee

c approve the budget variations included in this report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

M-3 Audit, Risk and Improvement Committee Minutes - 11 May 2018

18/210 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 11 May 2018.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with notice were raised and will be addressed in the next available Business paper:

1. Councillor D Hayes enquired if there are any plans for a street light being placed at the intersection of Elizabeth Ave and Inglewood Road?

2. Councillor D Hayes requested an update on the installation of the bubblers being installed at the Parks in Estella.

3. Councillor R Kendall requested information on the following two matters:

i what is Councils current maintenance regime for shared pathways, and

ii an update on the lights around Lake Albert and the maintenance work that is currently taking place.

4. Councillor V Keenan and The Mayor, Councillor G Conkey OAM thanked Stephen Mudd from the Daily Advertiser for his contribution to the stories that come out of the Council chambers every fortnight and wished him well on his future endeavours.

5. Councillor D Tout and The Mayor, Councillor G Conkey OAM thanked and acknowledged the staff that were involved in the Active Travel Plan pop up on the long weekend.

6. The Mayor, Councillor G Conkey OAM, congratulated Robert Knight, Executive Director Riverina Regional Library on being awarded an Order of Australian Medal (OAM) for his contribution to the Riverina Regional Library and to Deputy Captain David Gill on being awarded the Australian Fire Service Medal (AFSM) for his contribution to the Turvey Park Fire Brigade and Wagga Wagga.

closed COUNCIL

18/211 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That the Council now resolve itself into a Closed Council, the time being 6.53pm.

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 RFP2018-554 - WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 UPDATE

Councillor R Kendall declared a Significant, Pecuniary Interest and vacated the chamber, the time being 6:57pm.

18/212 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

a accept the price of Burgess Earthmoving Pty Ltd (ABN: 82 002 974 496) for the construction of Main City Levee Upgrade Stage 1 – Section between the Copland Street/Kooringal Road roundabout to the Monumental Cemetery for the amount of $1,141,302.80 including GST

b authorise the General Manager or their delegate to enter into a contract with Burgess Earthmoving Pty Ltd (ABN: 82 002 974 496) for the construction of Main City Levee Upgrade Stage 1 – Section between the Copland Street/Kooringal Road roundabout to the Monumental Cemetery

c authorise the affixing of Council’s Common Seal to all relevant documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
T Koschel
D Tout

Councillor R Kendall re-entered the chamber, the time being 7:06pm.

CONF-2 PURCHASE OF THE AUSTRALIAN GAS LIGHT LANDFILL GAS ASSETS AT GREGADOO WASTE MANAGEMENT CENTRE

18/213 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council add to resolution 18/071 to delegate authority to the General Manager to sign and authorise affixing of the Councils Common Seal to the Novated Deed.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-3 QANTAS GROUP PILOT ACADEMY

18/214 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a receive and note this report

b endorse the actions undertaken by the General Manager to date

c receive a further report if Council is successful in its bid to host the Qantas Group Pilot Academy

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-4 RFQ2018-546 Conduct Review Panel

18/215 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council appoint the following members to its Conduct Review Panel for a period of 24 months with the option of 1 x 12 month extension:

· O’Connell Workplace Relations Pty Ltd

· Linda Pettersson Consulting Pty Ltd

· Australian Workplace Training & Investigation

· Workplace Investigation Services

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-5 RFT2018-27 PRINT MEDIA COUNCIL NOTICES

18/216 RESOLVED:

On the Motion of Councillors D Tout and P Funnell

That Council:

a accept the offer of Fairfax Media Publications Pty Limited (ABN: 33 003 357 720) for the provision of a four-page option for print media council notices in the amount of $143,000 for a period of one year, noting the options to extend for one plus one year

b authorise the General Manager or their delegate to enter into a contract with Fairfax Media Publications Pty Limited (ABN: 33 003 357 720) for the provision of print media council notices

c authorise the affixing of Council’s Common Seal to all relevant documents as required

d receive a detailed report regarding future options at or prior to the December 2018 Ordinary Council Meeting

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-6 Technology Choice Area Switch - Bomen Industrial Hub

18/217 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a approve completing a detailed design for the Technology Choice Area Switch in the Bomen area

b approve the budget variations as detailed in the financial implications section of this report

c accept the $20,000 from the Department of Premier and Cabinet to contribute to the detailed design

d authorise the General Manager or their delegate to enter into the necessary agreements with the Department of Premier and Cabinet and NBN Co., under Common seal if required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-7 RFT2017/12 HIRED PLANT, FLEET AND EQUIPMENT - REFRESH

18/218 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a accept the offer of the Tenderers included in Table 2 for the provision of hired plant, fleet and equipment

b authorise the General Manager or their delegate to enter into a Contract with the entities nominated in Table 2 for the provision of hired plant, fleet and equipment for a period of 12 months

c authorise the General Manager or their delegate to extend the Contract for two 12-month periods at the sole discretion of Council

d authorises the affixing of Council’s Common Seal to all relevant documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-8 PROPOSED ACQUISITION OF LAND AT DOCKER STREET FOR ROAD PURPOSES

18/219 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a agree to acquire part Lot 8 DP 640 being land at 68 Docker Street, on the terms outlined in the body of the report

b upon acquisition agree to dedicate the land as public road

c delegate authority to the General Manager or their delegate, to execute all necessary documents on behalf of Council, and apply the Common Seal as required

d approve the budget variation/s as detailed in the budget section of the report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-9 Telstra Location Insights – EvoCities Proposal

18/220 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council defer consideration of Telstra Location Insights – EvoCities Proposal pending a Councillor workshop.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Reversion to open COUNCIL

18/221 RESOLVED:

On the Motion of Councillors T Koschel and D Tout

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.24pm.

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.31pm.

…………………………………………………..

MAYOR