AGENDA AND BUSINESS PAPER

 

 

Floodplain Risk Management Advisory Committee

 

 

 

To be held on
Tuesday 3 July 2018

AT 8.30am

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au

 


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 3 July 2018.

Floodplain Risk Management Advisory Committee AGENDA AND BUSINESS PAPER

Tuesday 3 July 2018

ORDER OF BUSINESS:

CLAUSE           PRECIS                                                                                                PAGE

ACKNOWLEDGEMENT OF COUNTRY                                                                              2

APOLOGIES                                                                                                                      2

Confirmation of Minutes                                                                                          2

DECLARATIONS OF INTEREST                                                                                        2

Reports from Staff

RP-1                 Selection Criteria - Community Committee Members                3

RP-2                 Project Updates                                                                                  5

QUESTIONS WITH NOTICE 


ACKNOWLEDGEMENT OF COUNTRY

 

I would like to Acknowledge the Traditional Custodians of this Land, on which this meeting takes place and to pay my respects to Elders past and present.

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Minutes       

 

Recommendation

That the Minutes of the proceedings of the Floodplain Risk Management Advisory Committee Meeting held on 10 April 2018 be confirmed as a true and accurate record.

 

 

Attachments  

1.

Minutes - 10 April 2018

                                                                                     3

 

 

  

 

 

DECLARATIONS OF INTEREST


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 3 July 2018.                          RP-1

 

Reports from Staff

RP-1               Selection Criteria - Community Committee Members

Director:       Caroline Angel

         

 

Analysis:

Development of selection criteria to assist with the appointment of all future Floodplain Risk Management Advisory Committee community members.

 

 

Recommendation

That the Committee endorse the selection criteria, outlined in the body of this report, as part of the process for appointment of all future Floodplain Risk Management Advisory Committee community members.

 

Report

Council undertook the process to fill the two vacant community member positions on the Floodplain Risk Management Advisory Committee (FRMAC) in accordance with POL117 – Appointment of Organisation, Community and Individual Citizen Members to Council Committees Policy and the applicable Governing Terms for the Committee.

 

Expressions of interest were called and subsequently a report nominating two successful applications was presented to the 26 February 2018 Council meeting. The following was resolved by Council at this meeting:

 

That Council defer consideration of the appointment of community members to the Floodplain Risk Management Advisory Committee and request that staff undertake a new expression of interest process that outlines the upcoming projects relevant to the committee and the selection criteria that applicants will need to address to be appointed to the committee.

 

As result of the above the following selection criteria has been developed for review and endorsement by the Committee:

 

·   Demonstrable interest in and appreciation for matters relating to, floodplain risk management in the Wagga Wagga Local Government Area.

·   Solid interest in and appreciation for local conservation and environmental issues.

·   An understanding of the Wagga Wagga Local Government Area and its needs in flood protection and drainage.

·   Strong local community networks and linkages.

·   Demonstrated willingness to constructively participate in an advisory capacity.

·   Ability to volunteer time to represent broad customer and community interests.

·   Demonstrated intention and ability to proactively represent community interests and provide constructive feedback to the Floodplain Risk Management Committee.

·   Willingness to work cooperatively and constructively with Council Officers and members of the Floodplain Risk Management Committee.

 

Financial Implications

N/A

Policy and Legislation

POL 117 - Appointment of Organisation, Community and Individual Citizen Members to Council Committees Policy.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

Risk Management Issues for Council

Inability to attract suitable applicants will prohibit the effectiveness of the committee to represent community needs and provide adequate effective oversight of floodplain risk management in the local government area.

Internal / External Consultation

Expressions of interest will be sought by way of public advertisement, supporting storied in Council News, notice on Council’s website, social media and notification via industry networks and representatives. 

 

 

 

 

  

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 3 July 2018.                          RP-2

 

RP-2               Project Updates

Director:       Caroline Angel

         

 

Analysis:

This report is to provide an update on the following projects:

·     Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

·     Main City and North Wagga Levee Construction – Stage 1

·     Wagga Wagga Revised Floodplain Risk Management Study and Plan

·     Wagga Wagga Villages Floodplain Risk Management Study and Plan

 

 

 

Recommendation

That the Committee receive and note the report.

 

Report

Project 1753 - Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

 

Council is currently undertaking initial community consultation, inviting local knowledge about overland flow flood through online and hard copy surveys.

 

Submissions are open until 20 July 2018 and residents that may have experienced overland flow flood in the past are encouraged to share their knowledge with Council.

 

WMAwater is also currently undertaking data collection and data review to update the overland flow flood model that was initially developed in 2011.

 

Project 1793 – Main City and North Wagga Levee Construction – Stage 1

 

The concrete work in the downstream spillway has been finished and all that remains for stage 1 to be completed is the finalisation of topsoil and tidying up of the site.

 

Stage 1 phase 2, the upstream spillway has been let to Burgess Earthmoving to construct. This will be complete by Christmas.

 

The tender for Stage 2 has been released to the market for a period of eight weeks, after which tenders will be evaluated and a contractor appointed.

 

Project 2000 – Wagga Wagga Revised Floodplain Risk Management Study and Plan

 

Following the adoption of the Wagga Wagga Revised Floodplain Risk Management Study and Plan, Council staff are now working through the actions of the Plan. Potential funding options are being explored to assist with the implementation of the adopted actions in the Plan.

 

Council submitted a grant application for Flood Mitigation Option Feasibility Study for North Wagga and Floodplain Residents under the Floodplain Management Program 2018-19. If successful in securing the grant funding, this study is to determine the best feasible and viable flood mitigation option for Council to go forward in terms of reducing flood risk exposure in North Wagga and the whole of Wagga Wagga’s floodplain residents.

 

Project 18640 – Wagga Wagga Villages Floodplain Risk Management Study and Plan

 

The Request for Tender for the above project was released on 13 June 2018 and closes on 9 July 2018. A further report will be provided at the next meeting once the contract has been awarded to the most appropriate consultant to undertake this study.

 

 

In addition to the above advice, Council staff are currently developing schedules for Projects 1753, 2000 and 18640 that will highlight the key milestones and package of works required for these projects including the actions required for attention to the outcomes of the Wagga Wagga Revised Floodplain Risk Management Study and Plan.

 

A confidential draft of the schedule will provided under separate cover at the meeting.

 

 

Financial Implications

The total project budgets, expenditure and commitments to date are as follows:

Project name

Total Project Budget

Expended + Committed as at

29 June 2018

Budget Remaining

Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

FM-0099 - (17826)

$220,001

$213,883

$6,118

Main City and North Wagga Levee Construction – Stage 1

(17843)

$4,742,950

$2,973,845

$1,769,105

Wagga Wagga Revised Floodplain Risk Management Study and Plan

FM-0130 - (17069)

$226,839

$226,839

 

$0

 

Wagga Wagga Villages Floodplain Risk Management Study and Plan

FM-115 - (18640)

Currently out to Tender therefore amount not included in table

$1,286

 

 

Policy and Legislation

The outcomes from the various studies will be very important in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

Risk Management Issues for Council

There is a risk that the cost to carry out these projects could be more than was originally estimated. Therefore, Council would need additional funds to complete the works. However, some contingency was built into all of the estimates to reduce this risk

Internal / External Consultation

The Office of Environment and Heritage have been heavily consulted throughout the process of planning and executing these projects.

NSW Emergency Management is the responsible funding body and receives quarterly status update reports.

NSW State Emergency Services and Bureau of Meteorology are consulted when required.

Each of these projects is managed using a project steering group made up of members from different areas of Council as per Councils project management methodology.

Council officers in various directorates are members of the project steering committees for each project.

 

 

  

 

QUESTIONS WITH NOTICE 

 


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 3 July 2018.