Minutes of the Ordinary Meeting of Council held on Monday 23 July 2018.

 

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Kerry Pascoe

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Finance                                                                     (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Manager Audit, Risk & Governance                                    (Mrs N Johnson)

Manager Finance                                                                   (Mrs C Rodney)

Manager Community Services                                             (Ms M Scully)

Manager City Strategy                                                            (Mr T Kell)

Manager Executive Support                                                  (Mr S Gray)

Strategic Planning Coordinator                                            (Mr A Stander)

Communications & Engagement Officer                             (Mr J Lang)

Governance Officer                                                                (Ms B King)

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

APOLOGIES

An apology for non-attendance was received and accepted for Ms Caroline Angel, Director Commercial Operations on the Motion of Councillors K Pascoe and D Hayes.

 

CARRIED

 

LEAVE OF ABSENCE

 

18/253       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That Council grant a leave of absence for Councillors T Koschel and D Tout for 23 July 2018.

CARRIED

 

 

 

CONFIRMATION OF MINUTES

 

CM-1         Ordinary Council Meeting - 9 July 2018

 

18/254       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That the Minutes of the proceedings of the Ordinary Council Meeting held on 9 July 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

Declarations Of Interest

Councillor D Hayes declared a Significant, Non-Pecuniary Interest in CONF-2 WAGGA WAGGA CITY COUNCIL LEASE TO RELATIONSHIPS AUSTRALIA the reason being that Relationships Australia are the commissioned service provider operating headspace as funded and coordinated through my employer the Murrumbidgee Primary Health Network. That decision does not involve me, my team nor is it discussed with me. The manager of headspace while not a significant person of interest as declared by myself, he is a good friend of mine and vacated the chamber during its consideration.

 

Councillor P Funnell declared a Non-Significant, Non-Pecuniary Interest in CONF-1 RFT 2018-29 ENERGY PERFORMANCE CONTRACT the reason being that the company mentioned in the report are the same company he uses as his accountants and remained in the chamber during its consideration.

 

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest in RP-5 Annual Grants Program 2018/2019 the reason being that he is a patron of the MG Car Club of Wagga Wagga and remained in the chamber during its consideration.

 

Councillor D Hayes declared a Significant, Non-Pecuniary Interest in RP-5 Annual Grants Program 2018/2019 the reason being that he has a family connection with one of the grant recipients and vacated the chamber during its consideration.

 

 

PUBLIC DICUSSION FORUM

 

RP-8 BOUNDARY ADJUSTMENT - WAGGA CRICKET GROUND RESERVE

 

·                Mr Stuart Lamont, Murrumbidgee Turf Club – Speaking in favour of the report

 

RP-9 TARCUTTA TRANSPORT AND FARMING MUSEUM

 

·                Mr Garry Salvestro, Salvestro Planning – speaking in favour of the report

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

18/255       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council bring forward consideration of the follow items to follow the public discussion forum.

·              RP-8 BOUNDARY ADJUSTMENT - WAGGA CRICKET GROUND RESERVE

·              RP-9 TARCUTTA TRANSPORT AND FARMING MUSEUM

CARRIED

 


 

RP-8          BOUNDARY ADJUSTMENT - WAGGA CRICKET GROUND RESERVE

 

18/256       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council:

a       consent to an application by the Murrumbidgee Turf Club to NSW Department of Industry – Crown Lands for an adjustment to the boundary between the Wagga Cricket Ground Reserve and Wagga Wagga Racecourse Reserve

b       note the Wagga Wagga City Council Crown Reserves Reserve Trust licence to The Director General of the Department of Premier and Cabinet will transfer to the Wagga Wagga Race Course Reserve Trust under s3.44 of the Crown Land Management Act 2016 No 58 if the application is approved

c       delegate authority to the General Manager or their delegate to execute any necessary document under Council’s common seal if required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

RP-9          TARCUTTA TRANSPORT AND FARMING MUSEUM

 

18/257       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council:

a       approve the site layout plan provided by the Tarcutta Transport and Farming Museum for the lease area at Gresham Street, Tarcutta

b       note all future development elements are subject to development consent

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

MAYORAL MINUTE

 

MM-1         MAYORAL MINUTE - PUBLIC LIBRARY FUNDING

 

18/258       RESOLVED:

                   On the Motion of The Mayor, Councillor G Conkey OAM  

That Council:

a       endorse the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative, Renew Our Libraries

b       make representation to the local State Member in relation to the need for additional funding from the NSW State Government for the provision of public library services

c       write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of a significant increase in state funding for NSW public libraries, supported by a sustainable future funding model

d       take a leading role in activating the campaign locally

e       endorse the distribution of the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative information in Council libraries, as well as involvement in any actions arising from the initiative

f        formally advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

 

 

 

PROCEDURAL MOTION - ENGLOBO

The General Manager, Peter Thompson advised that CONF-1 RFT 2018-29 ENERGY PERFORMANCE CONTRACT has been withdrawn and will be deferred to a future Council meeting.

18/259       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-3, RP-6, RP-7, RP-10, RP-11 be adopted as recommended in the business papers

CARRIED

 

 

REPORTS FROM STAFF

 

RP-1          PROPOSED AMENDMENT 14 Of THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 - SOLAR ACCESS AND SETBACK CONTROLS

 

18/260       RESOLVED:

                   On the Motion of Councillors R Kendall and P Funnell

That Council:

a       support Amendment 14 of the Wagga Wagga Development Control Plan 2010

b       place the amendment on public exhibition from 28 July 2018 to 25 August 2018  (inclusive) and invite public submissions on the amendment until 8 September 2018

c       receive a further report following the exhibition and submission period

i         addressing any submissions made in respect of the amendment

ii        proposing adoption of the amendment unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

 

 

RP-2          30 June 2018 Investment Report

 

18/261       RESOLVED:

                   On the Motion of Councillors P Funnell and K Pascoe

That Council note details of the external investments as at 30 June 2018 in accordance with section 625 of the Local Government Act 1993.

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

RP-3          2017/18 WORKS IN PROGRESS AND REVOTES

 

18/262       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That Council:

a       approve the proposed 2017/18 capital and operating project budget revotes as presented in this report

b       note the 2017/18 capital and operating project works in progress (carryovers) as presented in this report

 

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

RP-4          CITIES POWER PARTNERSHIP SUMMIT 2018

 

18/263       RESOLVED:

                   On the Motion of Councillors V Keenan and R Kendall

That Council:

a       be represented at the Cities Power Partnership Summit 2018 to be held in Kiama, NSW on 18-19 October 2018

b       appoint the Mayor or their delegate to attend the summit

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

 


 

 

RP-5          Annual Grants Program 2018/2019

Councillor D Hayes declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:37pm.

18/264       RESOLVED:

                   On the Motion of Councillors V Keenan and R Kendall

That Council:

a        approve the successful applications for the 2018/19 Annual Grants Program as detailed in the report totalling $163,574

b       approve the budget transfers as detailed in the financial implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

 

Councillor D Hayes re-entered the chamber, the time being 6:40pm.

 

RP-6          SISTER CITY VISIT TO LEAVENWORTH

 

18/265       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That Council:

a       endorse the Mayor attending Leavenworth with Miss Wagga Wagga and Miss Community Princess for a Sister City visit from 28 August to 6 September 2018

b       endorse paying all reasonable delegation related expenses for the Mayor

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

RP-7          Proposed Licence to St. John's Ambulance (NSW) - Wagga Wagga Division

 

18/266       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That Council:

a       enter a licence agreement with St John’s Ambulance (NSW) – Wagga Wagga Division upon the following basis:

i         Property – Glenfield Community Centre

ii        Duration – 5 years

iii       Rent – minimum community rent as set out in Council’s 2018/2019 Fees and Charges

iv      Rent Reviews – annually on the anniversary of commencement in accordance with the minimum community rent set out in Council’s Fees and Charges

b       delegate authority to the General manager or their delegate to execute any necessary documents

c       authorise the affixing of Council’s Common Seal as required

d       approve the budget variation/s as set out in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

RP-8 BOUNDARY ADJUSTMENT - WAGGA CRICKET GROUND RESERVE was moved forward for consideration following the public discussion forum.

 

RP-9 TARCUTTA TRANSPORT AND FARMING MUSEUM was moved forward for consideration following the public discussion forum.

 

RP-10        PROPOSED LICENCE OF LAND AT LOT 3 DP 877763 FOR STOCKPILING DURING STRENGTHENING AND WIDENING OF EUNONY BRIDGE

 

18/267       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That Council:

a       enter into a licence agreement with Graham John White for the use of land at Lot 3 DP 877763 on the terms contained in the body of this report

b       authorise the General Manager or their delegate to execute any necessary documents

c       affix Council’s Common Seal as required

d       approve the budget variations as detailed in the budget section of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

 

RP-11        Response to Questions/Business with Notice

 

18/268       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business with Notice were raised and will be addressed in the next available Business paper:

 

Councillor R Kendall congratulated staff on the work undertaken on the road verges in preparation of the road seal on Captain Cook Drive and requested advice if Council are planning on doing any work on the lookout areas to improve them during these works or in the near future.

 

The Mayor, Councillor G Conkey thanked Scott Gray for acting as the General Manager for the past week.

 

 

closed COUNCIL

18/269       RESOLVED:

                   On the Motion of Councillors P Funnell and V Keenan

That the Council now resolve itself into a Closed Council, the time being 6.43pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

Councillor D Hayes vacated the chamber and did not return, the time being 6:43pm.

 

Confidential Reports

CONF-1    RFT 2018-29 ENERGY PERFORMANCE CONTRACT

 

Council withdrew consideration of RFT 2018-29 ENERGY PERFORMANCE CONTRACT, deferring the matter to a future Council meeting.

 


 

 

CONF-2    WAGGA WAGGA CITY COUNCIL LEASE TO RELATIONSHIPS AUSTRALIA

 

18/270       RESOLVED:

                   On the Motion of Councillors V Keenan and R Kendall

That Council:

a       enter into a lease agreement with Relationships Australia Canberra and Region Incorporated (or equivalent entity) upon the terms outlined in the body of this report

b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council, under seal if require

c       approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

Reversion to open COUNCIL

18/271       RESOLVED:

                   On the Motion of Councillors V Keenan and P Funnell

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.45pm.

CARRIED

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.47pm.

 

…………………………………………………..

                                                                                                      MAYOR