Minutes of the Ordinary Meeting of Council held on Monday 27 August 2018.

 

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Finance                                                                     (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Executive Director Riverina Regional Library                    (Mr R Knight)

Manager Audit, Risk & Governance                                    (Mrs N Johnson)

Manager Finance                                                                   (Mrs C Rodney)

Manager People & Culture                                                    (Mrs F Piltz)

Manager Community Services                                             (Ms M Scully)

Manager City Strategy                                                            (Mr T Kell)

Manager Executive Support                                                  (Mr S Gray)

Manager Technical & Strategy                                              (Mr P Ross)

Manager City Development                                                   (Mr P O’Brien)

Manager Marketing & Communications                             (Ms E Stuart)

Senior Project Manager                                                         (Mr D Woods)

Gregadoo Waste Management Facility Manager              (Mr G Pym)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Strategic Recreation Officer                                                  (Mr P Cook)

Visitor Economy & Events Coordinator                               (Ms F Hamilton)

Marketing & Communications Coordinator                        (Mr B Koschel)

Communications & Engagement Officer                             (Mr S Shaw)

Risk and Assurance Coordinator                                         (Ms J Watkins)

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

APOLOGIES

No apologies were received.

LEAVES OF ABSENCE

Council noted a leave of absence granted at the 13 August 2018 Ordinary Council meeting to Councillor T Koschel for Monday, 27 August 2018.

 

 

Confirmation of Minutes

CM-1         Ordinary Council Meeting - 13 August 2018

 

18/294       RESOLVED:

                   On the Motion of Councillors R Kendall and D Tout

That the Minutes of the proceedings of the Ordinary Council Meeting held on 13 August 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

Declarations Of Interest

No declarations of interest were received.

 

 

Mayoral Minute

MM-1         Mayoral Minute - Regional Passenger Rail Service

 

18/295       RESOLVED:

                   On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a       commit in principle support to the development of a feasibility study investigating the establishment of a regular passenger rail shuttle between Albury, Wagga Wagga and Griffith

b       nominate the Mayor or their delegate to represent Council in developing a Terms of Reference for a Riverina Regional Passenger Rail Service Feasibility Study via the Riverina Regional Cities (RRC) working group

c       nominate the Mayor or their delegate to represent Council on a RRC working group to participate in the development of a Riverina Regional Passenger Rail Service Feasibility Study

d       receive a further report outlining potential costs for the development of a Riverina Regional Passenger Rail Service Feasibility Study

e       seek funding from the NSW State and / or Federal Government to cover the cost of the development of a Riverina Regional Passenger Rail Service Feasibility Study

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 


 

PROCEDURAL MOTION – ENGLOBO

The General Manager, Mr Peter Thompson, advised that CONF-2 WAGGA WAGGA GENDER EQUITY PROJECT was withdrawn and deferred to a future Council meeting.

 

The Mayor, Councillor G Conkey OAM, advised that MM-CONF-1 GENERAL MANAGER ANNUAL PERFORMANCE REVIEW FOR PERIOD ENDING 30 JUNE 2018 was withdrawn and deferred to a future Council meeting.

 

18/296       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-3, RP-5 to RP-7, RP-10, RP-11, RP-13, CONF-3 to CONF-5 be adopted as recommended in the business papers

CARRIED

 

Reports from Staff

RP-1          PLANNING PROPOSAL LEP17/0004 TO AMEND THE WAGGA WAGGA  LOCAL ENVIRONMENTAL PLAN 2010

 

18/297       RESOLVED:

                   On the Motion of Councillors R Kendall and K Pascoe

That Council:

a       receive and note the report on the public exhibition of the Wagga Wagga Local Environmental Plan 2010 amendment proposal LEP17/0004

b       adopt the planning proposal as revised and exhibited

c       use Council’s delegated authority to gazette the plan and notify the Department of Planning and Environment of the decision

CARRIED

 


 

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-2          REVIEW OF CURRENT FEES AND CHARGES FOR COMBINED DEVELOPMENT AND CONSTRUCTION CERTIFICATE APPLICATIONS FOR PROJECTS OF $10,000 IN VALUE OR LESS

 

18/298       RESOLVED:

                   On the Motion of Councillors P Funnell and D Tout

That Council:

a       receive and note the content of this report

b       place the following new and amended fees and charges for 2018/19 on public exhibition for 28 days commencing 28 August 2018 and concluding on 24 September 2018.

Item Number

Fee and Charge Description

Pricing Policy ID

Basis

2018/19 Fee (exclusive of GST)

GST

2018/19 Fee (inclusive of GST)

NEW

CC or CDC Fee (estimated cost up to $5,000)

C

Each

$340.00 (inclusive of 2 inspections)

$0.00

$340.00

AMENDED-

0864

 

Minor Works Permit Private (Plumbing) - 1 fixture only or works with an estimated cost up to $5,000 (fee includes 2 inspections)

C

Each

$205.00

$0.00

$205.00

 

c       invite submissions from the community in relation to these fees throughout the exhibition period

d       receive a further report after the public exhibition period:

i         addressing any submissions made in respect of the fees and charges

ii        proposing adoption of the fee  to the 2019/20 financial year Fees and Charges should there be no further amendments to this proposal arise during public exhibition

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-3          Financial Performance Report as at 31 July 2018

 

18/299       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       approve the proposed 2018/19 budget variations for the month ended 31 July 2018 and note the balanced budget position as presented in this report

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c       note details of the external investments as at 31 July 2018 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-4          CENTRAL BUSINESS DISTRICT (CBD) PARKING

 

18/300       RESOLVED:

                   On the Motion of Councillors P Funnell and V Keenan

That Council:

a          note the contents of the report

b          allocate $31,400 towards undertaking the proposed parking marking from the CBD Car Parking Facilities Reserve

c          allocate the cost of maintenance for parking marking in the Long Term Financial Plan to be funded from the CBD Car Parking Facilities Reserve

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-5          Proposed Extension of the Riverina Regional Library Administration Centre

 

18/301       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       endorse the proposal to extend the Riverina Regional Library Administration Centre building

b       endorse the submission of a grant application by Council to the 2018-19 round of the Regional Cultural Fund to support the proposed extension project

c       receive a further report should the grant application be successful

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-6          POL092 Event Support Policy Rescission

 

18/302       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council rescind the Event Support Policy POL 092 as the policy’s scope and objectives are now addressed within Council’s Financial Assistance Policy, Council’s Event Guide and Council’s Major Events, Festivals and Films Sponsorship Policy.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-7          Draft Debt Management Policy

 

18/303       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       endorse the draft POL 017 Debt Management Policy, that is to be placed on public exhibition for a period of 28 days from 1 September 2018 to 29 September 2018 and invite public submissions until the 15 October 2018 on the draft Policy

b       receive a further report following the public exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 017 Debt Management Policy

ii        proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-8          Review of current Financial Assistance provided to Community Organisations, Businesses, and Individuals

 

18/304       RESOLVED:

                   On the Motion of Councillors D Tout and R Kendall

That Council:

a       receive and note the content of this report

b       write to the organisations who requested funding during the 2018/19 Integrated Planning and Reporting process, and advise them of the outcome of their request, as per the Councillor workshop outcomes listed in this report

c       request the General Manager or their delegate, to commence a detailed review of the current level of financial assistance provided to the community including the development of appropriate eligibility criteria for a new financial assistance application process, to be presented back to Council for consideration

d       provide notice to the current organisations who are receiving annual donations and fee waivers that from 1 July 2020, Council will be moving towards a financial assistance application process

CARRIED

 


 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-9          KEEP NSW BEAUTIFUL AWARDS PRESENTATION

 

18/305       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council nominate a Councillor to attend the Keep NSW Beautiful Tidy Towns – Sustainable Communities Awards presentation to be held in Orange on the 9 to 11 November 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

Councillor P Funnell nominated Councillor Y Braid OAM.

 

Councillor Y Braid OAM accepted the nomination.

 

Councillor Y Braid OAM was duly elected to represent Council at the Keep NSW Beautiful Tidy Towns – Sustainable Communities Awards presentation to be held in Orange on 9 to 11 November 2018.

 


 

 

RP-10        Stronger Country Communities Fund Partnerships

 

18/306       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for a proposed project delivery contract for the upgrade of the tennis courts located at the South Wagga Tennis Club

i.     note the reason for not calling tenders is on the grounds that Council is satisfied that inviting tenders would not achieve a satisfactory result due to the unavailability of competitive tenderers as South Wagga Tennis Club will provide the project management and undertake the procurement processes associated with the project

ii.    authorise the General Manager or their delegate to enter into a contract with South Wagga Tennis Club for the upgrade of the tennis courts located at the South Wagga Tennis Club in the lump sum amount of $350,000 excluding GST

b       in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for a proposed project delivery contract for the construction of female change room facilities at McDonald’s Park

i.     note the reason for not calling tenders is on the grounds that Council is satisfied that inviting tenders would not achieve a satisfactory result due to the unavailability of competitive tenderers as Wagga Rugby League will provide the project management and undertake the procurement processes associated with the project

ii.    authorise the General Manager or their delegate to enter into a contract with Wagga Wagga Rugby League for the construction of female change room facilities at McDonald’s Park in the lump sum amount of $322,436.24 excluding GST

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-11        Proposed Infrastructure Licence for Railway Corridor at Kooringal for Levee Construction

 

18/307       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       enter into an access licence with Transport for NSW as noted in the body of this report

b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c       authorise the affixing of Council’s Common Seal to any necessary document as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-12        NSW Farmers Drought Appeal - Red Cross Donation

 

A Motion was moved by Councillors K Pascoe and R Kendall.

 

That Council donate 50% of the income received from the Wagga Wagga Livestock Marketing Centre sheep sale of the 30 August 2018 and the cattle sale of the 3 September 2018, to the Australian Red Cross Disaster Relief and Recovery Appeal.

 

An AMENDMENT was moved by Councillor P Funnell and seconded by Councillor D Tout:

 

That Council donate 100% of the net income received from the Wagga Wagga Livestock Marketing Centre sheep sale of the 30 August 2018 and the cattle sale of the 3 September 2018, to the Australian Red Cross Disaster Relief and Recovery Appeal.

 

 

 

RECORD OF VOTING ON THE AMENDMENT

For the Amendment

Against the Amendment

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

The AMENDMENT on being put to the meeting was CARRIED and became the Motion.

 

 

18/308       RESOLVED:

                   On the Motion of Councillors P Funnell and D Tout

That Council donate 100% of the net income received from the Wagga Wagga Livestock Marketing Centre sheep sale of the 30 August 2018 and the cattle sale of the 3 September 2018, to the Australian Red Cross Disaster Relief and Recovery Appeal.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-13        LGNSW Good Governance Forum 2018: Focus on Performance

 

18/309       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council endorse Councillor Kendall’s attendance at the LGNSW Good Governance Forum 2018 scheduled for 29 November 2018 in Sydney.

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

  

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions / Business with Notice were raised and will be addressed in the next available Business Paper:

 

1.    Councillor K Pascoe congratulated the Library team for its role in supporting Wagga Wagga’s Culturally and Linguistically Diverse community through the provision of its Language Café, which was highlighted in an August 2018 Local Government Focus article, acknowledging Wagga Wagga as both a Refugee Welcome City and resettlement area.

 

2.    Councillor D Tout expressed his thanks to members of the community and councils for their support of the Renew our Libraries Campaign.

 

3.    Councillor P Funnell requested advice from the General Manager in relation to the resealing program for Keajura Road, Ladysmith, if there is a program, when it will be, and if there is no resealing program, why not.

 

4.    Councillor P Funnell requested an update on what Council is doing to assist in the upcoming State Touch Football Competition in February 2019.

 

closed COUNCIL

18/310       RESOLVED:

                   On the Motion of Councillors D Tout and R Kendall

That the Council now resolve itself into a Closed Council, the time being 6.39pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

MM-CONF-1 GENERAL MANAGER ANNUAL PERFORMANCE REVIEW FOR PERIOD ENDING 30 JUNE 2018 was withdrawn from the meeting and deferred to a future Council meeting.

 

 

Confidential Reports

 

CONF-1    Major Event Opportunity

 

18/311       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council:

a       authorise the General Manager or their delegate to enter into an agreement with the Canberra Raiders and National Rugby League for the hosting of NRL premiership matches in 2019 and 2020 (with an additional one year option) on the commercial terms discussed within the body of the report

b       note the anticipated cost neutral position and expected economic impact to the city by hosting this event

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

G Conkey OAM

Y Braid OAM

D Hayes

P Funnell

V Keenan

K Pascoe

R Kendall

D Tout

 

With the vote tied four votes each, the Mayor, Councillor G Conkey OAM used his casting vote for the Motion.

 

CONF-2 WAGGA WAGGA GENDER EQUITY PRoject was withdrawn from the meeting and deferred to a future Council meeting.


 

 

CONF-3    Gregadoo Waste Management Centre - Stockpile Stabilisation

 

18/312       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       note the contents of the report

b       approve the budget variations as detailed in the budget section of the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

CONF-4    RFQ2018-559 Supply of One Footpath Sweeper

 

18/313       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       accept the offer of Bucher Municipal Pty Ltd for the amount of $137,338.42 excluding GST for one Bucher CN101 unit

b       authorise the General Manager or their delegate to enter into a contract with Bucher Municipal Pty Ltd for the supply of one Bucher CN101 unit

c       authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

CONF-5    RFT2018-33 LAWN CEMETERY IRRIGATION EXTENSION

 

18/314       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       accept the price of Bidgee Pumps & Irrigation Pty Limited (ABN: 54 099 247 337) for the Lawn Cemetery Irrigation Extension in the amount of $129,324.15 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with Bidgee Pumps & Irrigation Pty Limited (ABN: 54 099 247 337) for the Lawn Cemetery Irrigation Extension

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

d       approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

 

Reversion to open COUNCIL

 

18/315       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.01pm

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.04pm

 

 

…………………………………………………..

                                                                                                      MAYOR