Minutes of Ordinary Meeting of Council - 11 March 2019

Minutes of the Ordinary Meeting of Council held on Monday 11 March 2019.

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

General Manager (Mr P Thompson)

Director Finance (Mrs N Te Pohe)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Manager Executive Support (Mr S Gray)

Manager Operations (Mr S Otieno)

Manager Technical & Strategy (Mr P Ross)

Land and Real Property Coordinator (Mrs D Wright)

Project Coordinator (Mr T Lemerle)

Corporate Governance Coordinator (Mrs N Johnson)

Communications & Engagement Officer (Mr J Lang)

Governance Officer (Ms B King)

Business Support Officer (Mrs S Karpanen)

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

No apologies were received.

LEAVE OF ABSENCE

19/057 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council grant a leave of absence for Councillor T Koschel from the 13 to 27 May 2019 (inclusive).

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONFIRMATION OF MINUTES

CM-1 ORDINARY COUNCIL MEETING - 25 FEBRUARY 2019

19/058 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That the Minutes of the proceedings of the Ordinary Council Meeting held on 25 February 2019 be confirmed as a true and accurate record.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Declarations Of Interest

Councillor K Pascoe declared a Non-Significant, Non Pecuniary Interest in CONF-1 RFT2019-20 CIVIC CENTRE AIRCONDITIOING GROUND SOURCED HEAT PUMP REPLACEMENT the reason being that he has a business relationship with a tenderer named in the report and vacated the chamber during its consideration.

Councillor D Tout declared a Non-Significant, Non Pecuniary Interest in RP- 2 FARRER ROAD WIDENING - PROPOSED ACCESS LICENCES FOR CONSTRUCTION the reason being that he is employed by Charles Sturt University (CSU) but has no input to discussion or decisions in relation to this matter and remained in the chamber during its consideration.

MAYORAL MINUTE

MM-1 MAYORAL MINUTE - CRIME PREVENTION - RESPONSES FROM ELECTION CANDIDATES

19/059 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council receive and note the attached responses from candidates in the upcoming State Government election.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

PROCEDURAL MOTION - ENGLOBO

19/060 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That the standing orders be varied for the meeting as set out hereunder:

Items where councillors wish to speak
Items where no councillors wish to speak
Confidential
Matter of urgency
Closure of Meeting

That RP-2, RP-3, RP-7, RP-8, M-1 and CONF-2, be adopted as recommended in the business papers.

REPORTS FROM STAFF

RP-1 WALLA PLACE, GLENFIELD PARK LANEWAY - PROPOSAL FOR TEMPORARY CLOSURE

19/061 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council:

a undertake public consultation between 23 March 2019 and 4 May 2019 regarding a proposal to temporarily close a pedestrian laneway off Walla Place, Glenfield Park

b after the consultation period refer the matter to the Crime Prevention Working Group

c receive a further report at the conclusion of the consultation addressing any submissions received in respect of the proposal

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-2 FARRER ROAD WIDENING - PROPOSED ACCESS LICENCES FOR CONSTRUCTION

19/062 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a apply for access licences to permit construction activities on the land parcels identified in the body of this report

b delegate authority to the General Manager or their delegate to enter into licence agreements on behalf of Council

c delegate authority to the General Manager or their delegate to execute the agreements on behalf of Council

d authorise the affixing of Council’s common seal to all relevant documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 EXPRESSION OF INTEREST FOR COMMUNITY FACILITY AT TARCUTTA

19/063 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a invite expressions of interest from registered community groups for the occupation of 8 Bent Street, Tarcutta (Lot 136 DP 757255)

b endorse the selection criteria outlined in the body of this report

c receive a further report regarding all submissions received at the conclusion of the expression of interest process

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 National General Assembly - Call for Motions

19/064 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council:

a endorse submitting a motion/s to the National General Assembly of Local Government Annual Conference on 16 to 19 June 2019

b nominate one Councillor and one alternate Councillor to attend the conference with the Mayor

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor D Hayes self-nominated.

Councillor D Hayes was duly elected as Council delegate to attend the National General Assembly of Local Government Annual Conference to be held 16 to 19 June 2019 in Canberra.

RP-5 2019 Floodplain Management Conference

19/065 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a consider Council representation at the 2019 Floodplain Management National Conference to be held in Canberra from 14 to 17 May 2019

b appoint one Councillor as Council’s delegate to attend the Floodplain Management National Conference

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor V Keenan was nominated by Councillor D Hayes

Councillor V Keenan accepted the nomination.

Councillor V Keenan was duly elected as Council delegate to attend the Floodplain Management National Conference to be held in Canberra from 14 to 17 May 2019.

RP-6 Multi Purpose Stadium Completion

19/066 RESOLVED:

On the Motion of Councillors D Tout and T Koschel

That Council receive and note the report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 AUSTRALIAN AVIATION HALL OF FAME (AAHOF) BOARD

19/067 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a withdraw its representation from the Board of the Australian Aviation Hall of Fame (AAHOF)

b write to the AAHOF to advise them of its decision and to wish them well in the future

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 Response to Questions/Business with Notice

19/068 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council receive and note the report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Committee Minutes

M-1 Audit, Risk and Improvement Committee Meeting - 14 February 2019

19/069 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 14 February 2019.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with Notice were raised and were noted at the meeting:

1. Councillors D Hayes, V Keenan, K Pascoe and the Mayor, G Conkey OAM congratulated event organisers and council staff involved in the Mardi Gras parade held on Saturday 9 March 2019, as it was well represented and a great success.

2. Councillor V Keenan requested high level information on the economic impact on the City as a result of the Mardi Gras parade on Saturday 9 March 2019.

3. Councillor V Keenan noted and congratulated organisers of the following events:

· International Women’s Day events held on Friday 8 March 2019 and gave credit to Council staff involved.

· Climate Action March that took place on Saturday 9 March 2019

4. Councillor R Kendall advised he will be taking a leave of absence for the month of June 2019 and will be requesting this leave be considered at the next available Ordinary Council Meeting.

5. Councillor K Pascoe congratulated Council on progressing to electronic lodgement of planning applications and documentation.

6. Councillor K Pascoe noted discussions held with Director of Operations regarding the vegetation on the side of the road located at Tasman Road and Copland Street and thanked staff for planned future works.

7. Councillor K Pascoe noted that burnt out cars can be collected by a scrap metal company in East Wagga for free and that this service should be used to clean affected areas as soon as possible.

8. The Mayor, Councillor G Conkey OAM thanked all who attended and was involved in Clean up Australia Day. He also thanked the Tidy Towns Committee and Councillor K Pascoe who attended with his truck.

9. The Mayor, Councillor G Conkey OAM attended the official opening of the new Harness Racing facility in Wagga Wagga and passed on appreciation from the Harness Racing CEO to Council staff in particular the General Manager and Amanda Gray for her dedication to the development.

10. The Mayor, Councillor G Conkey OAM attended the She Exhibition and noted the fantastic attendance of 200 -300 people suggested that this exhibition be captured in a book for future reference.

closed COUNCIL

19/070 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That the Council now resolve itself into a Closed Council, the time being 6.23pm.

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

COnfidential Reports

CONF-1 RFT2019-20 CIVIC CENTRE AIRCONDITIOING GROUND SOURCED HEAT PUMP REPLACEMENT

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:25pm.

19/071 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a accepts the offer of Care Mechanical Services Pty Ltd (ABN:47 443 585 298) for the air-conditioning ground sourced heat pump replacement in the lump sum amount of $1,151,765 + GST

b authorises the General Manager or their delegate to enter into a contract with Care Mechanical Services Pty Ltd (ABN:47 443 585 298) for the air-conditioning ground sourced heat pump replacement

c authorises the affixing of Council’s Common Seal to all relevant documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Councillor K Pascoe re-entered the chamber, the time being 6:26pm.

CONF-2 PROPOSED LEASE TO SUEZ RECYCLING AND RECOVERY PTY LTD

19/072 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a enter into a lease agreement with SUEZ Recycling and Recovery Pty Ltd (ABN 70 002 902 650) for part 84 Treatment Works Access Road, Forest Hill (part Lot 2 DP 581941) upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to execute the agreement on behalf of Council

c authorise the affixing of Council’s common seal to all relevant documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Reversion to open COUNCIL

19/073 RESOLVED:

On the Motion of Councillors T Koschel and D Tout

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.27pm.

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.29pm.

…………………………………………………..

MAYOR