Minutes of the Ordinary Meeting of Council held on Monday 8 July 2019.

 

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Corporate Services                                                  (Mrs N Te Pohe)

Acting Director Community                                                   (Mrs M Scully)

Director Commercial Operations                                          (Ms C Angel)

Manager Audit, Risk & Governance                                    (Ms I Hensley)

Manager City Strategy                                                            (Mr T Kell)

Manager Executive Support                                                  (Mr S Gray)

Manager Council Business                                                   (Mr D Woods)

Corporate Governance Coordinator                                    (Mrs N Johnson)

Environmental Coordinator                                                   (Mrs C Hood)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Strategic Planning Coordinator                                            (Mr A Stander)

Environmental Education Officer                                         (Mrs S Pascall)

Project Communications Officer                                          (Mr S Shaw)

Governance Officer                                                                (Ms B King)

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Director Community, Mrs Janice Summerhayes on the Motion of Councillors V Keenan and D Tout.

CARRIED

LEAVES OF ABSENCE

19/227       RESOLVED:

                   On the Motion of Councillors P Funnell and K Pascoe

That Council:

a          grant a leave of absence to Councillor R Kendall for 8 July 2019 (inclusive)

b          note that a leave of absence for Councillor T Koschel for 8 July 2019 (inclusive) was granted at the Ordinary Council Meeting held Monday, 24 June 2019

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

CONFIRMATION OF MINUTES

 

CM-1         ORDINARY COUNCIL MEETING - 24 JUNE 2019

 

19/228       RESOLVED:

                   On the Motion of Councillors K Pascoe and P Funnell

That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 June 2019 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

Declarations Of Interest    

No Declarations of Interest received.

 

 

PUBLIC DISCUSSION FORUM

 

NOM-1 NOTICE OF MOTION - CLIMATE EMERGENCY

 

·         Mrs Katie van der Wijngaart – Speaking against the report

·         Dr Joanne Osborne, Blamey Street Surgery – Speaking in favour of the report

·         Dr William Adlong – Speaking in favour of the report

 

 

RP-1 Draft Planning Proposals (LEP18/0004 and LEP18/0009) to Amend the Wagga Wagga Local Environmental Plan 2010, Gregadoo Road, Wagga Wagga

 

·         Mr Davin Kendall – Speaking against the report

 

 

 

 

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

19/229       RESOLVED:

                   On the Motion of Councillors P Funnell and K Pascoe

That Council bring forward consideration of the following reports to follow the public discussion forum:

·         NOM-1 NOTICE OF MOTION - CLIMATE EMERGENCY

·         RP-1 Draft Planning Proposals (LEP18/0004 and LEP18/0009) to Amend the Wagga Wagga Local Environmental Plan 2010, Gregadoo Road, Wagga Wagga

CARRIED

 

 

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

 

NOM-1      NOTICE OF MOTION - CLIMATE EMERGENCY

A Motion was moved by Councillors V Keenan and D Hayes

That Council:

a       recognises that climate change poses a serious risk to the people of Wagga Wagga and it should be treated as a national emergency

b       notes that Council has established a sustainable energy reserve and has commissioned the report Climate Change Risk and Adaption Action Plan that outlines the significant risks and associated impacts associated with climate change on Council’s assets

c        commits to developing a Climate Emergency Plan in the 2019/2020 financial year and receive a report at the first meeting of Council in August from staff that includes the following:

i         current activities already being undertaken to assist in addressing climate change impacts

ii        the steps required to develop a climate emergency plan to guide the implementation of a climate emergency response within Council

iii       how the Community Strategic Plan can be amended to prioritise a climate emergency response within the Plan

iv       investigates the appointment of a Council Advisory Committee of climate emergency experts to assist with steps

v        change management processes to educate Council staff about the climate emergency and develop a new approach to Council business to facilitate a climate emergency response

vi       identify what existing policies and plans would require updating, as well the development of new policies and plans to address a climate emergency response

vii      a public education and support building campaign in order to provide broad community awareness for the declaration and move into climate emergency mode

viii     identifies necessary resources to enable the execution of steps

An AMENDMENT was moved by Councillor P Funnell and seconded by Councillor Y Braid OAM

That Council:

a          defers a decision relating to NOM-1 NOTICE OF MOTION - CLIMATE EMERGENCY until the 22 July Council Meeting to allow all Councillors to consider the motion

b          notes that Council has established a sustainable energy reserve and has commissioned the report Climate Change Risk and Adaption Action Plan that outlines the risks and impacts associated with climate change on Council’s assets and provides a list of priority actions for Council to incorporate into their Integrated Planning and Reporting process

c          notes that Council is a member of the Cities Power Partnership and the Sustainability Advantage program where Council has made a number of pledges to implement over a three year period

d          continues its proactive approach to environmental sustainability through activities such as the following which are already being undertaken or are being investigated:

i            Diverting Food Organics and Garden Organics from landfill

ii           Small scale energy efficiency projects

iii         Small scale solar PV projects

iv         Active Travel Plan – Cycleways Installation

v          National Tree Day plantings

vi         Investigating feasibility of a 5MW solar system

vii        In negotiations for the provision of fast-charging infrastructure for electric vehicles

viii       Purchase of a Council pooled electric vehicle

ix         Planning to install 300kW of solar on Council owned facilities

x          Investigating the roll out of energy efficient street lighting across the Local Government Area

xi         Investigating alternative energy for the Oasis and free entry when it is above 41 degrees

xii        Investigating opportunities of treating sewer effluent to top-up Lake albert and irrigate additional sports fields without relying on natural water sources

xiii       Reviewing strategic plans for incorporation of increased canopy cover and natural vegetation corridor connections alongside the planned approach to new open space areas in land use planning

xiv      Provision of general education in environmentally sustainable practices to the community through schools, community groups and media via our enviro-education officer

For the Amendment

Against the Amendment

Y Braid OAM

G Conkey OAM

P Funnell

D Hayes

K Pascoe

V Keenan

 

D Tout

 

The Amendment on being put to the meeting was LOST.

 

 

 

19/230       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council:

a       recognises that climate change poses a serious risk to the people of Wagga Wagga and it should be treated as a national emergency

b       notes that Council has established a sustainable energy reserve and has commissioned the report Climate Change Risk and Adaption Action Plan that outlines the significant risks and associated impacts associated with climate change on Council’s assets

c       commits to developing a Climate Emergency Plan in the 2019/2020 financial year and receive a report at the first meeting of Council in August from staff that includes the following:

i         current activities already being undertaken to assist in addressing climate change impacts

ii        the steps required to develop a climate emergency plan to guide the implementation of a climate emergency response within Council

iii       how the Community Strategic Plan can be amended to prioritise a climate emergency response within the Plan

iv      investigates the appointment of a Council Advisory Committee of climate emergency experts to assist with steps

v       change management processes to educate Council staff about the climate emergency and develop a new approach to Council business to facilitate a climate emergency response

vi      identify what existing policies and plans would require updating, as well the development of new policies and plans to address a climate emergency response

vii     a public education and support building campaign in order to provide broad community awareness for the declaration and move into climate emergency mode

viii    identifies necessary resources to enable the execution of steps

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

G Conkey OAM

Y Braid OAM

D Hayes

P Funnell

V Keenan

K Pascoe

D Tout

 

 

 

 

RP-1          Draft Planning Proposals (LEP18/0004 and LEP18/0009)  to Amend the Wagga Wagga Local Environmental Plan 2010, Gregadoo Road, Wagga Wagga

 

19/231       RESOLVED:

                   On the Motion of Councillors D Hayes and P Funnell

That Council:

a       support planning proposals LEP18/0004, LEP18/0009 and the Council addendum to amend the Wagga Wagga Local Environmental Plan 2010

b       submit planning proposals LEP18/0004, LEP18/0009 and the Council addendum to the Department of Planning and Environment for Gateway Determination

c       prepare an amendment to the Wagga Wagga Development Control Plan 2010 (DCP) to be exhibited alongside planning proposals LEP18/0004, LEP18/0009 and the Council addendum to address the development matters raised

d       note that the amendment must be developed in conjunction with a Master Plan to illustrate a high level road network scenario for the precinct, access arrangements, servicing provision and how any future subdivision will occur through staging

e       receive a further report after the public exhibition period;

i         addressing any submissions made in respect of planning proposals LEP18/0004, LEP18/0009 and the Council addendum and proposed amendment to the DCP

ii        proposing adoption of the planning proposals LEP18/0004, LEP18/0009 and the Council addendum unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

COUNCILLOR REPORT

 

CR-1          2019 ALGA CONFERENCE

 

19/232       RESOLVED:

                   On the Motion of Councillors D Hayes and P Funnell

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

PROCEDURAL MOTION - ENGLOBO

19/233       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-2, RP-4, to RP-8, M-1, CONF-1 to CONF-3 be adopted as recommended in the business papers.

CARRIED

 

 

REPORTS FROM STAFF

 

RP-1 Draft Planning Proposals (LEP18/0004 and LEP18/0009) to Amend the Wagga Wagga Local Environmental Plan 2010, Gregadoo Road, Wagga Wagga was moved forward for the public discussion forum.

 

RP-2          REQUESTED SUPPORT FOR WAGGA TIGERS AUSTRALIAN RULES FOOTBALL AND NETBALL CLUB'S APPLICATION TO OBTAIN A REGISTERED CLUB LICENCE

 

19/234       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       support the application for the Wagga Tigers Australian Rules Football and Netball Club to obtain a Registered Club Licence

b       note that this support is for the leased clubhouse area only

c       support temporary extensions to the licenced area to include the entire Robertson Oval area for club home games or other events where the Wagga Tigers Australian Football and Netball Club have the rights to sell liquor

d       support is subject to the Wagga Tigers Australian Football and Netball Club agreeing to a variation of their existing lease which expires 31 March 2020, to include a clause that prohibits use of the clubhouse for a function when the Robertson Oval is being used by another user or event organiser without the written approval of the General Manager or their delegate

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

 

RP-3          INLAND RAIL CONFERENCE - 21-22 AUGUST 2019

 

19/235       RESOLVED:

                   On the Motion of Councillors P Funnell and K Pascoe

That Council endorse the Mayor, Councillor Greg Conkey OAM or his delegate to attend the Inland Rail Conference in Toowoomba on 21-22 August 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

RP-4          Gregadoo Waste Management Centre - Fire Fighting and Dust Suppression Vehicle

 

19/236       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       in accordance with Section 55 of the Local Government Act, request tenders for the fabrication and supply of a multi capability fire fighting vehicle

b       provide for the acceptance of a suitable tender to be funded from the Solid Waste Reserve

c       approve the budget variations as listed in the financial implications section of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

RP-5          Draft Health and Knowledge Precinct Master Plan

 

19/237       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       receives the draft Health and Knowledge Precinct Master Plan

b       places the draft Health and Knowledge Precinct Master Plan on public exhibition for a period from 9 July 2019 to 9 September 2019

i         invite public submissions on the draft document

ii        provide targeted workshops

iii       undertake community information sessions

c       receive a further report following the public exhibition period:

i         addressing any submission made in respect of the proposed Health and Knowledge Precinct Master Plan

ii        proposing adoption of the draft Health and Knowledge Precinct Master Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

d       explore developing a Committee for the Health and Knowledge Precinct in accordance with the parameters articulated in this report

e       write to the Minister for Planning and Public Spaces, the Hon. Robert Stokes, thanking him and his staff for the partnership and encourage further collaboration for strategic partnerships

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

 

RP-6          Applications for subsidy for waste disposal for charitable organisations

 

19/238       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council endorse the annual waste disposal subsidies for the total amount of $3,900.00 for 2019/20 for the applicants as referred to in this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

RP-7          Response to Questions/Business with Notice

 

19/239       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

 

RP-8          RFT2019-26 French Fields Amenities Construction - Correction of GST

 

19/240       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       note that resolution 19/202 for CONF-1 at the 11 June 2019 Ordinary Council Meeting contained an error by describing the lump sum amount as $656,554.80 excluding GST. This amount should have been described as $656,554.80 including GST ($596,868 excluding GST)

b       accept the offer of Stephen Lawrence Constructions (ABN: 33 070 246 785) for the French Fields Amenities Construction works, in the lump sum amount of $656,554.80 including GST

c       authorise the General Manager or their delegate to enter into a contract with Stephen Lawrence Constructions (ABN: 33 070 246 785) for the French Fields Amenities Construction works

d       authorises the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

RP-9          LGNSW Water Management Conference

 

19/241       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council:

a       be represented at the 2019 LGNSW Water Management Conference to be held in Albury from 2 to 4 September 2019

b       appoint Councillor R Kendall as Councils delegate, noting he is already attending as a speaker

c        cover any travel and accommodation costs for Councillor Kendall’s attendance

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

COMMITTEE MINUTES

 

M-1            Audit, Risk and Improvement Committee Meeting Minutes 9 May 2019

 

19/242       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 9 May 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business with Notice were noted:

 

1.         Councillor K Pascoe requested a sight visit to Little Moorong Street regarding the poor state of the area.

 

2.         Councillor V Keenan advised of extended exposure of the Lost Lanes event in Sydney and being promoted further through social media.

 

 

 

CONFIDENTIAL REPORTS

 

CONF-1    PROPOSED GRAZING LICENCE - 94 BOMEN ROAD CARTWRIGHT'S HILL

 

19/243       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       agree to enter into a grazing licence agreement with Mr Jonathon Brady Atkins upon the conditions noted in the body of this report:

i)          Property - Lot 76 DP 583354 located at 94 Bomen Road, Cartwright’s Hill

ii)         Annual rental of $1,650 (incl. GST)

iii)        Term – three years

b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c       undertake public notice advertising of the intention to grant a licence in accordance with s47A and s47 of the Local Government Act 1993

d       authorise the affixing of Council’s common seal to all relevant documents as required

e       approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

 

 

CONF-2    Kooringal Rising Main - Proposed Acquisition of Easements

 

19/244       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       delegate authority to the General Manager or their delegate to acquire easements to drain sewage within the land parcels identified as A, B, C & D in the body of this report upon parameters outlined in the body of this report

b       delegate authority to the General Manager or their delegate to enter into access licences to facilitate construction of infrastructure within the land parcels identified as A, B, C & D in the body of this report

c       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

d       authorise the affixing of Council’s common seal to all relevant documents as required

e       approve the budget variation/s as detailed in the Financial Implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

 

CONF-3    Proposed Sporting Event

 

19/245       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council:

a       authorise the General Manager or their delegate to enter into an agreement with the Sydney Football Club for the hosting of a pre-season W-League match in 2019 and a pre-season A-League match in 2020

b       note the anticipated positive financial position of the combined events over the two financial years and expected economic impact to the city by hosting this event

c       approve the budget variations as detailed in the Financial Implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.48pm.

 

 

…………………………………………………..

                                                                                                      MAYOR