Minutes of the Ordinary Meeting of Council held on Monday 9 September 2019.

 

 

Present

Councillor Rod Kendall (Chairperson)

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Tim Koschel

Councillor Kerry Pascoe

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Corporate Services                                                  (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Director Regional Activation                                                 (Mr M Keys)

Manager Audit, Risk & Governance                                    (Ms I Hensley)

Manager Community Services                                             (Ms M Scully)

Manager Executive Support                                                  (Mr S Gray)

Manager Technical & Strategy                                              (Mr P Ross)

Corporate Governance Coordinator                                    (Mrs N Johnson)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Corporate Strategy Coordinator                                           (Ms S Wallace)

Project Communications Officer                                          (Mr S Shaw)

Temporary Communications & Engagement Officer        (Ms S Muir)

Governance Officer                                                                (Ms B King)

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

APOLOGIES

No apologies received.

 

 

LEAVE OF ABSENCE

 

19/317       RESOLVED:

                   On the Motion of Councillors D Hayes and P Funnell

That Council grant a leave of absence to Councillor T Koschel for Monday, 23 September 2019 (Inclusive).

CARRIED

Council noted that a Leave of Absence was granted to Councillor D Tout for 20 August 2019 to 14 September 2019 (inclusive) and They Mayor Councillor, Greg Conkey OAM for 2 to 23 September 2019 (inclusive) at the Ordinary Council Meeting held 11 June 2019.

 

 

CONFIRMATION OF MINUTES

 

CM-1         ORDINARY COUNCIL MEETING - 26 AUGUST 2019

 

19/318       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 August 2019 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

 

 

Declarations Of Interest    

Councillor R Kendall declared an interest in McDonalds Park the reason being that he does voluntary work and suggested other Councillors to do the same should they have similar interests.

 

 

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

 

NOM-1      NOTICE OF MOTION - USE OF ELECTRIC VEHICLE

A Motion was moved by Councillors P Funnell and T Koschel

That Council request the Mayor to utilise the Council electric vehicle next time travelling to Sydney for any council business, to facilitate the reporting back to Council on, but not limited to the following:

·                 availability and efficiency of charging stations

·                 any delays due to range of vehicle

·                 carbon reduction due to not flying

·                 carbon comparison to current Mayoral vehicle

·                 a record of annual usage of mayoral vehicle for the past 10 years

·                 a log to record Council’s carbon reductions

·                 a record of any or potential anxiety zones

·                 comparative data accurately stating advantages of expansion based on this trial

·                 cost involved with servicing the vehicle

·                 power source for localised charging

·                 a record of total time taken in all facets of these actions

·                 intended roll out time frame of fleet electric vehicles

·                 outlining the cost benefit analysis (financial and environmental) of purchasing an electric vehicle/s including the Mayors car in comparison of Council’s existing fleet

 

An AMENDMENT was moved by Councillor D Hayes and seconded by Councillor V Keenan

That Council request a report outlining the cost benefit analysis (financial and environmental) of purchasing an electric vehicle/s including the Mayors car in comparison of Councils existing fleet.

 

For the AMENDMENT

Against the AMENDMENT

D Hayes

Y Braid OAM

V Keenan

P Funnell

R Kendall

T Koschel

 

K Pascoe

The AMENDMENT on being put to the meeting was LOST.

 

 

19/319       RESOLVED:

                   On the Motion of Councillors P Funnell and T Koschel

That Council request the Mayor to utilise the Council electric vehicle next time travelling to Sydney for any council business, to facilitate the reporting back to Council on, but not limited to the following:

·                 availability and efficiency of charging stations

·                 any delays due to range of vehicle

·                 carbon reduction due to not flying

·                 carbon comparison to current Mayoral vehicle

·                 a record of annual usage of mayoral vehicle for the past 10 years

·                 a log to record Council’s carbon reductions

·                 a record of any or potential anxiety zones

·                 comparative data accurately stating advantages of expansion based on this trial

·                 cost involved with servicing the vehicle

·                 power source for localised charging

·                 a record of total time taken in all facets of these actions

·                 intended roll out time frame of fleet electric vehicles

·                 outlining the cost benefit analysis (financial and environmental) of purchasing an electric vehicle/s including the Mayors car in comparison of Councils existing fleet

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

 

NOM-2      NOTICE OF MOTION - SALE OF DOUGLAS AEROSPACE HANGAR - FINAL REPORT

 

19/320       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council:

a       receives a final report that details all of the processes, negotiations, costs and documentation leading up to, and post the sale of the Douglas Aerospace Hangar (DAH) to Regional Express (REX)

b       requests that the report be presented to an open Council Meeting in support of transparency and accountability

c       receives a further report at the 8 October 2019 Council Meeting regarding the re-establishment of the Douglas Aerospace Review Committee (to include the original Council members for continuity) to oversee the process, which includes a terms of reference and membership for the Committee

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

COUNCILLOR REPORT

 

CR-1          COUNCILLOR REPORT - INLAND RAIL CONFERENCE 21-22 AUGUST 2019

 

19/321       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

PROCEDURAL MOTION - ENGLOBO

19/322       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-2, RP-5, M-1 to M-3, CONF-1 and CONF-2 be adopted as recommended in the business papers.

CARRIED

 

 

REPORTS FROM STAFF

 

RP-1          Performance Report - July 2018 to June 2019

 

19/323       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That Council defer consideration of the Performance Report - July 2018 to June 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

 

RP-2          REQUEST FOR FUNDING CONTRIBUTION TO UPGRADE COLLINGULLIE OVAL

 

19/324       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council:

a       authorise the General Manager or their delegate to enter into an agreement with the Collingullie Glenfield Park Football and Netball Club inc for the upgrade of field surface and irrigation at Collingullie Oval

b       contribute $10,000 exclusive of GST to the project

c       approve the budget variation detailed in the financial implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

RP-3          Rawlings Park lighting

 

19/325       RESOLVED:

                   On the Motion of Councillors P Funnell and V Keenan

That Council approve the installation of sports field lighting at Rawlings Park field 2 by Football Wagga Wagga.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

RP-4          Review of Council's Procurement and Disposal Policy - POL 110

 

19/326       RESOLVED:

                   On the Motion of Councillors P Funnell and V Keenan

That Council:

a       notes the recommendations from the Audit, Risk and Improvement Committee

b       modifies section 2.3.1 Part N to reflect an exemption of up to $10,000 in line with Council’s Public Art Policy POL 109

c       endorse the revised Procurement and Disposal Policy POL 110 and place on public exhibition for a period of 28 days commencing 14 September 2019 and concluding on 12 October 2019 and invite public submissions for a period of 42 days to 26 October

d       receive a further report following the public exhibition and submission period:

i         addressing any submission made in respect of the revised Procurement and Disposal Policy POL 110

ii        proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

e        conduct a Councillor workshop and receive a further report at a meeting in January 2020 regarding the option of implementing a regional price preference policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

 

RP-5          POL 107 - GIFTS AND BENEFITS POLICY - RESCISSION

 

19/327       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council rescind POL 107 Gifts and Benefits Policy as the policy’s scope and objectives are now addressed within Council’s revised Code of Conduct.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

COMMITTEE MINUTES

 

M-1            Audit, Risk and Improvement Committee Meeting Minutes 15 August 2019

 

19/328       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 15 August 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

 

 

M-2            Airport Advisory Committee Meeting - 7 August 2019

 

19/329       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council receive the minutes of the Airport Advisory Committee Meetings held on 7 August 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

M-3            FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE

 

19/330       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 5 February 2019, 7 May 2019 and 6 August 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business with Notice will be addressed in the next available Business paper:

 

1.         Councillor D Hayes requested an update on his enquiry regarding the parking in Johnston Street.

 

2.         Councillor K Pascoe referred to consideration of Council’s Reconciliation Action Plan at the Council Meeting held 26 August 2019, in relation to the meaning of Wagga Wagga. Councillor K Pascoe discussed further research he has undertaken into the meaning and tabled a document that defines Aboriginal words and their meanings. He requested that follow up research be undertaken into the meaning and that Council be provided with background information regarding the recent change.

 

 

 

CONFIDENTIAL REPORTS

 

CONF-1    APPOINTMENT OF AUSTRALIA DAY COMMUNITY COMMITTEE MEMBERS

 

19/331       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council appoint the following community representatives to the Australia Day Community Committee:

·         Francis Elliott-Rudder

·         Dianne Jacobson

·         Amita Nariya

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

CONF-2    McDonald's Park southern hill and seating

 

19/332       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council:

a       in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for a proposed project delivery contract for the construction of the McDonald’s Park southern hill, installation of additional fixed seating and connecting pathways and construction of a storage facility at McDonald’s Park

i      note the reason for not calling tenders is on the grounds that Council is satisfied that inviting tenders would not achieve a satisfactory result due to the unavailability of competitive tenderers as Wagga Rugby League will provide the seating, the project management and undertake the procurement processes associated with the project

ii     authorise the General Manager or their delegate to enter into a contract with Wagga Wagga Rugby League for the construction of McDonald’s Park southern hill, installation of additional fixed seating and connecting pathways and construction of a storage facility at McDonald’s Park in the lump sum amount of $674,737.65 excluding GST

b       authorise the affixing of Council’s Common Seal to all relevant documents as required

c       receive a further report with detailed scope and costings for the remaining project elements approved at the 24 June 2019 Council meeting

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.48pm.

 

…………………………………………………..

                                                                                                      MAYOR