Minutes of the Ordinary Meeting of Council held on Monday 23 September 2019.

 

 

Present

Councillor Dallas Tout (Chairperson)

Councillor Yvonne Braid OAM

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Kerry Pascoe

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Corporate Services                                                  (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Director Regional Activation                                                 (Mr M Keys)

Manager Audit, Risk & Governance                                    (Ms I Hensley)

Manager Community Services                                             (Ms M Scully)

Manager Executive Support                                                  (Mr S Gray)

Manager Operations                                                               (Mr S Otieno)

Manager Technical & Strategy                                              (Mr P Ross)

Visitor Economy & Events Coordinator                               (Mrs F Hamilton)

Corporate Governance Coordinator                                    (Mrs N Johnson)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Temporary Communications & Engagement Officer        (Ms S Muir)

Project Communications Officer                                          (Mr S Shaw)

Governance Officer                                                                (Ms B King)

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

APOLOGIES

An apology for non-attendance was received and accepted for Councillor P Funnell on the Motion of Councillors R Kendall and K Pascoe.

CARRIED

 

 

PROCEDURAL MOTION - LEAVE OF ABSENCE

 

19/333       RESOLVED:

                   On the Motion of Councillors K Pascoe and V Keenan

Council note that a Leave of Absence was granted to The Mayor Councillor Greg Conkey OAM for 2 to 23 September 2019 (inclusive) at the Ordinary Council Meeting held 11 June 2019 and to Councillor T Koschel for 23 September 2019 (inclusive) noted at the Ordinary Council Meeting held Monday, 9 September 2019.

CARRIED

 

 

 

CONFIRMATION OF MINUTES

 

CM-1         COUNCIL MEETING - 9 SEPTEMBER 2019

 

19/334       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That the Minutes of the proceedings of the Ordinary Council Meeting held on 9 September 2019 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

Declarations Of Interest 

Councillor D Tout declared a Significant, Non-Pecuniary Interest in RP-1 Financial Performance Report as at 31 August 2019 the reason being that he is a member of the Relay for life Committee and vacated the chamber during its consideration.

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

19/335       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council bring forward consideration of En Globo to precede the public discussion forum.

CARRIED

 

PROCEDURAL MOTION - ENGLOBO

19/336       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-3 to RP-5, RP-7, M-1, M-2 and CONF-1 to CONF-5 be adopted as recommended in the business papers.

CARRIED

 

 

PUBLIC DISCUSSION FORUM

 

RP-2 Response to Notice of Motion - Floodplain Risk Management Study and Plan Engagement

 

·         Ms Honor Lee – Speaking against the report

 

RP-8 Response to Questions/Business with Notice

 

·         Ms Latisha Harris, Wiradjuri Language Lecturer at CSU – speaking in favour of the report

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

19/337       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council bring forward consideration of the following reports to follow the public discussion forum:

·         RP-2 Response to Notice of Motion - Floodplain Risk Management Study and Plan Engagement

·         RP-8 Response to Questions/Business with Notice

CARRIED

 

RP-2          Response to Notice of Motion - Floodplain Risk Management Study and Plan Engagement

 

19/338       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council endorse the Communications and Engagement Strategy for Floodplain Risk Management.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

RP-8          Response to Questions/Business with Notice

 

19/339       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

 

NOM-1      NOTICE OF MOTION - Emergency Services Precinct

 

19/340       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That Council receive a report at a Council meeting in October 2019 that provides:

a       an update in relation to the establishment of an Emergency Services Precinct

b       an analysis of Lot 2 DP702230, including existing zones and potential alternate options to the proposed Emergency Services Precinct

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

PROCEDURAL MOTION – ELECTION OF CHAIRPERSON

 

Nominations for Chairperson were called, for RP-1 Financial Performance Report as at 31 August 2019 due to the Deputy Mayor, Councillor D Tout declaring a Significant, Non-Pecuniary interest in this matter.

 

Councillor R Kendall nominated Councillor D Hayes and seconded by Councillor K Pascoe.

 

Councillor D Hayes was duly appointed as Chairperson for RP-1 Financial Performance Report as at 31 August 2019


 

REPORTS FROM STAFF

 

RP-1          Financial Performance Report as at 31 August 2019

Councillor D Tout declared a Significant, Non-Pecuniary Interest and vacated the Chair and the chamber, the time being 6:40pm.

Councillor D Hayes assumed the Chair, the time being 6.40pm

19/341       RESOLVED:

                   On the Motion of Councillors R Kendall and K Pascoe

That Council:

a       approve the proposed 2019/20 budget variations for the month ended 31 August 2019 and note the balanced budget position as presented in this report

b       in accordance with Section 356 of the Local Government Act, provide financial assistance of:

i         $250 to the Relay for Life Cancer Council (general hire fees and charges) 

ii        $300 to the Relay for Life Cancer Council (waste disposal charges) 

iii       $160 to the World Suicide Prevention Day - Murrumbidgee Program

iv      $800 to the St Vincent de Paul Society (Central Wagga Council)

v       $318 to Step4U Relay for Life team

vi      rescind the $5,000 donation to the Sustaining Community Social Enterprise in Wagga Wagga Project (Council Officers Report RP-4 22 July 2019 Minute reference 19/254 and correct the allocation of the $5,000 annual grant to the Riverina Woodworkers (Connected Rural and Urban Communities Category).”

c       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note the details of the external investments as at 31 August 2019 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

Councillor D Hayes vacated the chair, the time being 6.41pm.

 

Councillor D Tout re-entered the chamber and assumed the Chair, the time being 6:41pm.

 

RP-2 Response to Notice of Motion - Floodplain Risk Management Study and Plan Engagement was moved forward following the public discussion forum.

 

RP-3          PROPOSED LICENCE AGREEMENT TO SUNFLOWER HOUSE INCORPORATED

 

19/342       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       enter into a licence agreement with Sunflower House Incorporated upon the following terms;

i         Premises – part Lot 2 DP 1079639 being the rear of 6 The Esplanade, Wagga Wagga

ii        Term – 8 years and 2 months commencing 1 October 2019

iii       Initial Annual Licence Fee - $650.00 including GST in accordance with Councils adopted Fees and Charges

b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c       authorise the affixing of Council’s common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

RP-4          Crime Prevention Working Group Extension of Agency Membership

 

19/343       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       endorse the extension of membership to the Crime Prevention Working Group to include the NSW Department of Health and the NSW Department of Education

b       endorse the amended Crime Prevention Working Group Terms of Reference to reflect the inclusion of both agencies as referenced in (a) above

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-5          ROADSIDE VEGETATION MANAGEMENT PLAN

 

19/344       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       endorse the draft Roadside Vegetation Management Plan to be placed on Public Exhibition for a period of 28 days from 26 September inviting public submissions until 24 October 2019

b          receive a further report following the exhibition and submission period:

i      addressing any submissions made in respect of the Roadside Vegetation Management Plan

ii     proposing adoption of the Roadside Vegetation Management Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

RP-6          KEEP NSW BEAUTIFUL AWARDS PRESENTATION

 

19/345       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That Council nominate a Councillor to attend the Keep NSW Beautiful Tidy Towns – Sustainable Communities Awards presentation to be held in Cessnock on the 1 to 3 November 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

Councillor K Pascoe nominated Councillor Y Braid

 

Councillor Y Braid accepted the nomination

 

Councillor Y Braid was duly appointed to represent Council at the Keep NSW Beautiful Tidy Towns – Sustainable Communities Awards presentation to be held in Cessnock from 1 November to 3 November 2019.


 

RP-7          DELEGATIONS POLICY - POL 060

 

19/346       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       note that there were no public submissions received during the exhibition period of the draft Delegations Policy (POL 060)

b       adopt the draft Delegations Policy (POL 060)

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-8 Response to Questions/Business with Notice was moved forward following the public discussion forum.

 

COMMITTEE MINUTES

 

M-1            CRIME PREVENTION WORKING GROUP

 

19/347       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council receive the minutes of the Crime Prevention Working Group held on 26 August 2019.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

 

M-2            TRAFFIC COMMITTEE - 11 JULY 2019

 

19/348       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       receive the minutes of the Traffic Committee Meeting held on 11 July 2019

b       endorse the recommendations of the Traffic Committee

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business were noted at the meeting:

 

1.         Councillor D Hayes thanked the students, Schools, and Council staff for the Youth Forum held 11 September 2019. It was great to spend the day with high school students discussing the future of Wagga and the big challenges that we have, it was a great start and he looks forward to Council engaging further with the young people of Wagga.

 

2.         Councillor V Keenan echoed the comments from Councillor D Hayes regarding the Youth Forum, it was a great opportunity to spend that time with students that are really engaged with the Community.

 

3.         Councillor V Keenan acknowledged what she presumed was one of the largest protests that has been run in wagga with around a thousand people participating in the global climate strike on Friday, 20 September 2019. Councillor Keenan acknowledged and thanked the organisers of this protest and stated it was very professionally run and everyone was quite respectful of that particular process. It is important for us as a Council to note that we have a community here expecting that all levels of Government take action in addressing climate change.

 

4.         Councillor R Kendall acknowledged that GWS made the AFL Grand Final. Council and the Wagga community have been a great support of GWS, we have hosted them in this town, assisted them with football trial matches, with training facilities and the like and it will be great to see them win.

 

CONFIDENTIAL REPORTS

 

CONF-1    RFQ2019-559 SPRAYED BITUMINOUS SURFACING

 

19/349       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       accept the offer of Norman McMahon Patches Pty Ltd T/a Patches Asphalt (ABN: 89 093 821 213) in the schedule of rates submitted with their offer for the supply of sprayed bituminous surfacing

b       authorise the General Manager or their delegate to enter into a contract with Norman McMahon Patches Pty Ltd T/a Patches Asphalt (ABN: 89 093 821 213) for the of sprayed bituminous surfacing

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

CONF-2    PROPOSED ACQUISTION OF DRAINAGE RESERVE AND EASEMENTS WITHIN LOT 114 DP 1213333 AND LOT 2 DP 732466 AT FOREST HILL

 

19/350       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       accept dedication of a drainage reserve within Lot 114 DP 1213333 at Forest Hill

b       create an easement to drain sewage within Lot 114 DP 1213333 and Lot 2 DP 732466 at Forest Hill

c       create an easement for right of carriageway within Lot 114 DP 1213333 at Forest Hill

d       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

e       authorise the affixing of Council’s common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

CONF-3    SPORTING HALL OF FAME NOMINATIONS

 

19/351       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council receive and note this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

CONF-4    Major Events, Festivals and Films Sponsorship

 

19/352       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       authorise the General Manager or their delegate to enter into an agreement to sponsor the following events through the 2019/20 Major Events Sponsorship budget:

i         HC Events Pty Ltd’s ‘Wagga Mardi Gras Festival’ to the amount of $20,000 including in-kind support

ii        Murrumbidgee Turf Club’s ‘MTC Rocks the Racetrack’ to the amount of $15,000

iii       Wagga Harness Racing Club’s ‘Group One Carnival’ to the amount of $5,000

b       rescind resolution 19/094 endorsed 25 March 2019 to sponsor Pink Salt Production’s Salty Lemon Music Festival to the amount of $15,000 and allocate the $15,000 to an Event Attraction budget line

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

CONF-5    SPORTING EVENT OPPORTUNITY

 

19/353       RESOLVED:

                   On the Motion of Councillors K Pascoe and R Kendall

That Council:

a       authorise the General Manager or their delegate to negotiate with AFL NSW to enter into an agreement for:

i         the hosting of an AFLW competition game during the 2020 Season

ii        the hosting of an AFL preseason game during the 2020 season

iii      the hosting of an AFL NSW Hall of fame dinner in 2021

iv      a $100,000 contribution from AFL NSW to the Bolton Park amenities

b       approve the budget variations listed in the financial implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.47pm.

 

…………………………………………………..

                                                                                                      MAYOR