AGENDA AND BUSINESS PAPER
To be held on
Monday
30 March 2020
AT 6:00pm
Cnr
Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone:
1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 30 March 2020 at 6:00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
Councillor Paul Funnell |
Councillor Dan Hayes |
Councillor Vanessa Keenan |
Councillor Rod Kendall |
Councillor Tim Koschel |
Councillor Kerry Pascoe |
|
|
|
QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 30 March 2020.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 30 March 2020
CLAUSE PRECIS PAGE
PRAYER 2
ACKNOWLEDGEMENT OF COUNTRY 2
APOLOGIES 2
Confirmation of Minutes
CM-1 Ordinary Council Meeting - 16 March 2020 2
DECLARATIONS OF INTEREST 2
Reports from Staff
RP-1 Financial Performance Report as at 29 February 2020 3
RP-2 MARDI GRAS 2020 SPONSORSHIP PAYMENT 19
RP-3 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE 21
RP-4 Proposed Waiving of Fees and Charges 25
Committee Minutes
M-1 TRAFFIC COMMITTEE - MEETING HELD 12 MARCH 2020 27
QUESTIONS/BUSINESS WITH NOTICE 46
Confidential Reports
CONF-1 Solar Project Variation 47
CONF-2 PROPOSED RENT ABATEMENTS FOR COUNCIL TENANTS 48
PRAYER
CM-1 Ordinary Council Meeting - 16 March 2020
That the Minutes of the proceedings of the Ordinary Council Meeting held on 16 March 2020 be confirmed as a true and accurate record.
|
1⇩. |
Minutes - Ordinary Council Meeting - 16 March 2020 |
49 |
Report submitted to the Ordinary Meeting of Council on Monday 30 March 2020 |
RP-1 |
RP-1 Financial Performance Report as at 29 February 2020
Author: Carolyn Rodney
Director: Natalie Te Pohe
Summary: |
This report is for Council to consider and approve the proposed 2019/20 budget variations required to manage the 2019/20 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 29 February 2020. |
That Council: a approve the proposed 2019/20 budget variations for the month ended 29 February 2020 and note the forecasted balanced budget position presented b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c note the details of the external investments as at 29 February 2020 in accordance with section 625 of the Local Government Act 1993 |
Report
Wagga Wagga City Council (Council) forecasts a balanced budget position as at 29 February 2020. Proposed budget variations are detailed in this report for Council’s consideration and adoption.
Council has experienced a negative monthly investment performance for the month of February when compared to budget ($118,182 down on monthly budget). This is mainly to a negative return from Council’s TCorp Long Term Growth fund, with the fund down ‑3.55% (or -$59,012) for the month.
Key Performance Indicators
OPERATING INCOME
Total operating income is 67% of approved budget, which is on budget for the end of February (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 87%.
OPERATING EXPENSES
Total operating expenditure is 64% of approved budget and is tracking within budget for the full financial year.
CAPITAL INCOME
Total capital income is 23% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.
CAPITAL EXPENDITURE
Total capital expenditure including commitments is 60% of approved budget (including ‘Potential Projects’). Excluding ‘Potential Projects’ budgets, the capital expenditure including commitments is 66% of approved budget.
CURRENT LONG TERM FINANCIAL PLAN – PROJECTED SURPLUS/ (DEFICIT) BUDGET POSITION*
*The Long Term Financial Plan 10 year Surplus/(Deficit) budgets as presented in this graph, are based on the current adopted budget. It does not include any proposed adjustments for the draft 2021/30 LTFP, which will be presented to Council to go on public exhibition in April 2020.
WAGGA WAGGA
CITY COUNCIL |
|||||||
CONSOLIDATED STATEMENT |
|||||||
|
ORIGINAL |
BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2019/20 |
COMMT'S 2019/20 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
Revenue |
|||||||
Rates & Annual Charges |
(69,736,893) |
(63,636) |
(69,800,529) |
(46,548,030) |
0 |
(46,548,030) |
67% |
User Charges & Fees |
(28,440,057) |
(69,500) |
(28,509,557) |
(18,287,410) |
0 |
(18,287,410) |
64% |
Interest & Investment Revenue |
(3,774,001) |
0 |
(3,774,001) |
(2,448,395) |
0 |
(2,448,395) |
65% |
Other Revenues |
(3,053,633) |
(275,937) |
(3,329,570) |
(2,703,419) |
0 |
(2,703,419) |
81% |
Operating Grants & Contributions |
(14,280,296) |
4,365,943 |
(9,914,354) |
(7,273,432) |
0 |
(7,273,432) |
73% |
Capital Grants & Contributions |
(56,263,733) |
21,094,648 |
(35,169,085) |
(8,358,857) |
0 |
(8,358,857) |
24% |
Total Revenue |
(175,548,613) |
25,051,518 |
(150,497,095) |
(85,619,543) |
0 |
(85,619,543) |
57% |
|
|||||||
Expenses
|
|||||||
Employee Benefits & On-Costs |
46,012,119 |
(63,200) |
45,948,419 |
29,502,624 |
60,843 |
29,563,467 |
64% |
Borrowing Costs |
3,587,823 |
(264,964) |
3,322,860 |
1,547,138 |
0 |
1,547,138 |
47% |
Materials & Contracts |
32,357,210 |
9,406,631 |
41,764,341 |
21,339,868 |
6,785,168 |
28,125,036 |
67% |
Depreciation & Amortisation |
34,843,073 |
0 |
34,843,073 |
23,228,715 |
0 |
23,228,715 |
67% |
Other Expenses |
13,015,295 |
199,811 |
13,215,106 |
6,655,551 |
53,976 |
6,709,527 |
51% |
Total Expenses |
129,815,520 |
9,278,278 |
139,093,798 |
82,273,897 |
6,899,987 |
89,173,884 |
64% |
|
|
||||||
Net Operating (Profit)/Loss |
(45,733,093) |
34,329,796 |
(11,403,297) |
(3,345,647) |
6,899,987 |
3,554,340 |
|
|
|||||||
Net Operating (Profit)/Loss before Capital Grants & Contributions |
10,530,640 |
13,235,148 |
23,765,788 |
5,013,210 |
6,899,987 |
11,913,197 |
|
|
|||||||
Capital / Reserve Movements |
|||||||
Capital Exp - Renewals |
34,034,738 |
6,234,030 |
43,558,675 |
17,503,741 |
9,037,859 |
26,541,600 |
61% |
Capital Exp - New Projects |
42,696,132 |
(21,690,212) |
30,259,289 |
7,800,904 |
14,592,270 |
22,393,174 |
74% |
Capital Exp - Project Concepts |
38,364,925 |
(17,300,615) |
8,521,033 |
209,986 |
1,799 |
2% |
|
Loan Repayments |
3,380,744 |
(21,035) |
3,359,708 |
2,253,829 |
0 |
2,253,829 |
67% |
New Loan Borrowings |
(21,222,532) |
1,887,999 |
(19,334,533) |
0 |
0 |
0 |
0% |
Sale of Assets |
(1,502,910) |
(1,745,414) |
(3,248,324) |
(541,067) |
0 |
(541,067) |
17% |
Net Movements Reserves |
(15,174,931) |
(1,694,548) |
(16,869,479) |
0 |
0 |
0 |
0% |
Total Cap/Res Movements |
80,576,166 |
(34,329,796) |
46,246,370 |
27,227,393 |
23,631,928 |
50,859,321 |
|
|
|||||||
|
ORIGINAL |
BUDGET ADJ |
APPROVED
BUDGET |
YTD ACTUAL EXCL COMMT'S 2019/20 |
COMMT'S 2019/20 |
YTD ACTUAL +
COMMT'S |
YTD % OF BUD |
Net Result after Depreciation |
34,843,073 |
(0) |
34,843,073 |
23,881,746 |
30,531,915 |
54,413,661 |
|
|
|||||||
Add back Depreciation Expense |
34,843,073 |
0 |
34,843,073 |
23,228,715 |
0 |
23,228,715 |
67% |
|
|||||||
Cash Budget (Surplus)/Deficit |
0 |
0 |
0 |
653,031 |
30,531,915 |
31,184,946 |
|
Revised Budget Result - Surplus/(Deficit) |
$’000s |
Original 2019/20 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for February 2020 |
$0 $0 $0 |
Proposed Revised Budget result for 29 February 2020 |
$0 |
The proposed Budget Variations to 29 February 2020 are listed below:
Budget Variation |
Amount |
Funding Source |
Net Impact Fav/ (Unfav) |
|
|||
Traineeships Sponsorships |
$1K |
Traineeships Labour Hire ($1K) |
Nil |
As part of Council’s commitment to Vocational Education and Training (VET) and its own trainees and apprentices, Council officers are recommending sponsorship to the value of $600 for the 2019 NSW Training Awards. The Riverina Murray Presentation Evening is an important element in demonstrating our commitment to further education for our staff and the importance of VET in the community. There will be 2 complimentary tickets provided as part of the sponsorship and it is suggested that one council staff member and one councillor attend the event and represent Council. It is proposed to support the event for 3 years and the variation be funded from existing traineeships budgets. |
|
||
Maxwell RFS Toilet |
$28K |
Rural Fire Service Contribution ($28K) |
|
Initial funding advice has been received from the Rural Fire Service (RFS) for the installation of a stand-alone self-contained toilet at the Maxwell Rural Fire Station. Estimated completion: 30 June 2020 |
|
||
5 – The Environment |
|
||
Kooringal Road Urban Asphalt |
$175K |
Urban Asphalt ($85K) Pavement Rehabilitation ($90K) |
Nil |
Council is undertaking works to construct the Equex Kooringal Road exit. As part of this project, it is agreed to improve the quality of the 100m segment of Kooringal Road at the intersection with Parson Street by removing the existing railway track and reinstate the pavement with 200mm thick asphalt mix. It is proposed to fund the required works from existing Urban Asphalt and Pavement Rehabilitation Roads budgets. Estimated Completion: 30 June 2020 |
|
||
Stormwater Asset Revaluation |
$78K |
Stormwater Levy Reserve ($78K) |
|
Council is required to undertake asset revaluations on a rolling 3-5-year schedule. This is a requirement of the Office of Local Governments Code of Accounting Practice and the valuation needs to comply with the relevant Accounting Standards. For the 2019/20 financial year, Council is required to undertake valuations for its Stormwater Network. To perform this valuation Council requires the assistance of an asset management consultant to guide and lead internal staff through the process. It is proposed to fund the engagement of the consultant from the Stormwater Levy Reserve as permitted under Section 5.7 of the guidelines. Estimated Completion: 30 June 2020 |
|
||
Kooringal/ Narrung STP PFAS Testing |
$40K |
Sewer Reserve ($40K) |
Nil |
In order to continue beneficial reuse of biosolids produced at Narrung Street and Kooringal Sewage Treatment Plants monthly testing for perfluoroalkyl and polyfluoroalkyl substances (PFAS) must now occur. The PFAS test results will be included in the monthly Biosolids Reuse Report. The expense of PFAS testing is not included in the Design Build Operate (DBO) Contract between Council and Downer Australia Pty Ltd. To demonstrate due diligence Council is required to fund the PFAS testing at an estimated $40K per annum. It is proposed to fund the variation from the Sewer Reserve. |
|
||
SURPLUS/(DEFICIT) |
$0K |
Current Restrictions
RESERVES SUMMARY |
|||||
29 FEBRUARY 2020 |
|||||
|
CLOSING BALANCE 2018/19 |
ADOPTED RESERVE TRANSFERS 2019/20 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 24.2.2020 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
|
|
|
|
|
|
Externally Restricted |
|
|
|
|
|
Developer Contributions - Section 7.11 |
(23,836,289) |
3,427,074 |
(5,794,902) |
|
(26,204,116) |
Developer Contributions - Section 7.12 |
97,487 |
(32,500) |
134,012 |
|
198,999 |
Developer Contributions – S/Water DSP S64 |
(6,551,347) |
2,579,329 |
(1,276,930) |
|
(5,248,947) |
Sewer Fund |
(31,115,819) |
155,636 |
6,190,376 |
40,000 |
(24,729,807) |
Solid Waste |
(21,521,767) |
2,164,970 |
(1,836,399) |
|
(21,193,196) |
Specific Purpose Grants |
(4,044,299) |
0 |
4,044,299 |
|
0 |
SRV Levee |
(3,853,286) |
(3,211) |
1,708,696 |
|
(2,147,801) |
Stormwater Levy |
(3,699,109) |
2,758,808 |
(2,276,703) |
78,000 |
(3,139,004) |
Total Externally Restricted |
(94,524,428) |
11,050,106 |
892,450 |
118,000 |
(82,463,872) |
|
|
||||
Internally Restricted |
|
||||
Airport |
(442,321) |
(522,440) |
(54,281) |
(1,019,042) |
|
Art Gallery |
(33,971) |
(6,865) |
0 |
(40,836) |
|
Ashmont Community Facility |
(7,500) |
(1,500) |
0 |
(9,000) |
|
Bridge Replacement |
(601,972) |
0 |
(601,972) |
||
CBD Carparking Facilities |
(884,968) |
110,302 |
666,796 |
(107,870) |
|
CCTV |
(84,476) |
18,000 |
0 |
(66,476) |
|
Cemetery Perpetual |
(107,717) |
(133,730) |
16,519 |
(224,928) |
|
Cemetery |
(448,951) |
110,164 |
(47,707) |
(386,494) |
|
Civic Theatre Operating |
(125,471) |
8,327 |
29,240 |
(87,904) |
|
Civic Theatre Technical Infrastructure |
(82,706) |
10,000 |
65,000 |
(7,706) |
|
Civil Projects |
(155,883) |
24,000 |
(10,133) |
(142,016) |
|
Community Amenities |
(76,763) |
(214,928) |
25,000 |
(266,691) |
|
Community Works |
(86,412) |
(32,217) |
63,020 |
|
(55,609) |
Council Election |
(343,408) |
(83,163) |
0 |
(426,571) |
|
Economic Development |
(500,000) |
(80,000) |
90,000 |
(490,000) |
|
Emergency Events |
(191,160) |
(50,000) |
90,420 |
|
(150,740) |
Employee Leave Entitlements |
(3,585,224) |
|
0 |
|
(3,585,224) |
Environmental Conservation |
(115,206) |
|
(42,725) |
|
(157,931) |
Estella Community Centre |
(230,992) |
|
0 |
|
(230,992) |
Family Day Care |
(245,192) |
93,442 |
0 |
|
(151,750) |
Fit for the Future |
(1,785,102) |
266,703 |
(3,054,537) |
|
(4,572,935) |
Generic Projects Saving |
(816,377) |
20,000 |
31,130 |
|
(765,248) |
Glenfield Community Centre |
(21,704) |
(2,000) |
0 |
|
(23,704) |
Grants Commission |
(5,256,259) |
|
5,256,259 |
|
0 |
Grassroots Cricket |
(70,992) |
|
0 |
|
(70,992) |
Gravel Pit Restoration |
(797,002) |
|
3,546 |
|
(793,456) |
RESERVES SUMMARY
|
|||||
29 FEBRUARY 2020 |
|||||
|
CLOSING BALANCE 2018/19 |
ADOPTED RESERVE TRANSFERS 2019/20 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 24.2.2020 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
Gurwood Street Property |
(50,454) |
|
0 |
|
(50,454) |
Hampden Bridge |
(107,198) |
|
107,198 |
|
0 |
Information Services |
(775,938) |
(222,792) |
222,315 |
|
(776,415) |
Infrastructure Replacement |
(335,497) |
(30,192) |
0 |
|
(365,689) |
Insurance Variations |
(100,246) |
|
0 |
|
(100,246) |
Internal Loans |
(660,754) |
260,962 |
(1,910,123) |
|
(2,309,915) |
Lake Albert Improvements |
(28,338) |
(21,515) |
(158,608) |
|
(208,461) |
LEP Preparation |
(2,667) |
|
0 |
|
(2,667) |
Livestock Marketing Centre |
(3,311,635) |
972,792 |
(2,618,629) |
|
(4,957,471) |
Museum Acquisitions |
(39,378) |
|
0 |
|
(39,378) |
Oasis Building Renewal |
(320,759) |
65,000 |
28,529 |
|
(227,230) |
Oasis Plant |
(1,239,132) |
857,486 |
(441,652) |
|
(823,298) |
Office Equipment/Building Projects |
(159,030) |
|
156,530 |
|
(2,500) |
Parks & Recreation Projects |
(206,102) |
30,148 |
75,954 |
|
(100,000) |
Planning Legals |
0 |
(40,000) |
0 |
|
(40,000) |
Plant Replacement |
(3,550,033) |
660,253 |
1,055,919 |
|
(1,833,861) |
Playground Equipment Replacement |
(95,290) |
(165,727) |
0 |
|
(261,017) |
Project Carryovers |
(2,453,184) |
518,327 |
1,934,858 |
|
0 |
Public Art |
(198,922) |
30,300 |
45,594 |
|
(123,028) |
Robertson Oval Redevelopment |
(92,151) |
|
0 |
|
(92,151) |
Senior Citizens Centre |
(17,627) |
(2,000) |
0 |
|
(19,627) |
Sister Cities |
(46,328) |
(10,000) |
0 |
|
(56,328) |
Sporting Event Attraction |
(169,421) |
|
110,000 |
|
(59,421) |
Sporting Event Operational |
(100,000) |
|
0 |
|
(100,000) |
Stormwater Drainage |
(158,242) |
(100,000) |
50,000 |
|
(208,242) |
Strategic Real Property |
0 |
|
(395,000) |
|
(395,000) |
Street Lighting Replacement |
(56,549) |
|
43,288 |
|
(13,261) |
Subdivision Tree Planting |
(702,868) |
(20,000) |
90,000 |
|
(632,868) |
Sustainable Energy |
(527,244) |
389,333 |
(43,545) |
|
(181,456) |
Unexpended External Loans |
(431,337) |
|
36,485 |
|
(394,852) |
Workers Compensation |
(93,251) |
|
(133,461) |
|
(156,712) |
Total Internally Restricted |
(33,127,305) |
2,706,471 |
1,383,198 |
0 |
(29,037,637) |
|
|
|
|
|
|
Total Restricted |
(127,651,734) |
13,756,577 |
2,275,648 |
118,000 |
(111,501,509) |
|
|
|
|
|
|
Total Unrestricted |
(5,725,794) |
0 |
0 |
0 |
(5,725,794) |
|
|
|
|
|
|
Total Cash, Cash Equivalents and Investments |
(133,377,528) |
13,756,577 |
2,275,648 |
118,000 |
(117,227,303) |
Investment Summary as at 29 February 2020
In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below:
Institution |
Rating |
Closing Balance |
Closing Balance |
February |
February |
Investment |
Maturity |
Term |
Short Term Deposits |
|
|
|
|
|
|
|
|
AMP |
BBB+ |
2,000,000 |
2,000,000 |
2.10% |
1.40% |
2/12/2019 |
1/06/2020 |
6 |
AMP |
BBB+ |
1,000,000 |
1,000,000 |
2.00% |
0.70% |
13/11/2019 |
11/05/2020 |
6 |
AMP |
BBB+ |
1,000,000 |
1,000,000 |
2.10% |
0.70% |
2/12/2019 |
1/06/2020 |
6 |
MyState |
BBB |
1,000,000 |
1,000,000 |
2.75% |
0.70% |
1/04/2019 |
1/04/2020 |
12 |
NAB |
AA- |
1,000,000 |
1,000,000 |
1.67% |
0.70% |
28/08/2019 |
3/03/2020 |
6 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.67% |
0.70% |
29/08/2019 |
28/08/2020 |
12 |
NAB |
AA- |
2,000,000 |
2,000,000 |
1.65% |
1.40% |
30/08/2019 |
6/03/2020 |
6 |
Macquarie Bank |
A+ |
2,000,000 |
2,000,000 |
1.75% |
1.40% |
2/09/2019 |
2/03/2020 |
6 |
NAB |
AA- |
1,000,000 |
1,000,000 |
1.70% |
0.70% |
10/09/2019 |
11/05/2020 |
8 |
Total Short Term Deposits |
|
12,000,000 |
12,000,000 |
1.91% |
8.41% |
|
|
|
At Call Accounts |
|
|
|
|
|
|
|
|
NAB |
AA- |
255,734 |
1,308,795 |
0.75% |
0.92% |
N/A |
N/A |
N/A |
CBA |
AA- |
1,523,952 |
2,034,934 |
0.75% |
1.43% |
N/A |
N/A |
N/A |
CBA |
AA- |
11,971,261 |
14,988,976 |
1.60% |
10.51% |
N/A |
N/A |
N/A |
Total At Call Accounts |
|
13,750,948 |
18,332,705 |
1.44% |
12.85% |
|
|
|
Medium Term Deposits |
|
|
|
|
|
|
|
|
RaboBank |
A+ |
1,000,000 |
1,000,000 |
3.16% |
0.70% |
5/06/2017 |
6/06/2022 |
60 |
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.10% |
1.40% |
7/07/2017 |
7/07/2020 |
36 |
AMP |
BBB+ |
2,000,000 |
0 |
0.00% |
0.00% |
2/08/2018 |
3/02/2020 |
18 |
Rabobank |
A+ |
1,000,000 |
1,000,000 |
3.20% |
0.70% |
25/08/2016 |
25/08/2021 |
60 |
Westpac |
AA- |
3,000,000 |
3,000,000 |
1.99% |
2.10% |
10/03/2017 |
10/03/2022 |
60 |
Auswide |
BBB |
2,000,000 |
2,000,000 |
2.95% |
1.40% |
5/10/2018 |
6/10/2020 |
24 |
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.35% |
1.40% |
3/01/2018 |
4/01/2022 |
48 |
Police Credit Union |
NR |
2,000,000 |
2,000,000 |
3.05% |
1.40% |
29/10/2018 |
29/10/2020 |
24 |
Australian Military Bank |
BBB+ |
1,000,000 |
1,000,000 |
2.95% |
0.70% |
29/05/2018 |
29/05/2020 |
24 |
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
3.50% |
0.70% |
1/06/2018 |
1/06/2022 |
48 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.02% |
1.40% |
28/06/2018 |
28/06/2021 |
36 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
2.88% |
1.40% |
28/06/2018 |
29/06/2020 |
24 |
ING Bank |
A |
2,000,000 |
2,000,000 |
2.86% |
1.40% |
16/08/2018 |
17/08/2020 |
24 |
BOQ |
BBB+ |
3,000,000 |
3,000,000 |
3.25% |
2.10% |
28/08/2018 |
29/08/2022 |
48 |
ING Bank |
A |
3,000,000 |
3,000,000 |
2.85% |
2.10% |
30/08/2018 |
14/09/2020 |
24 |
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.10% |
0.70% |
16/10/2018 |
18/10/2021 |
36 |
Westpac |
AA- |
2,000,000 |
2,000,000 |
3.05% |
1.40% |
13/11/2018 |
15/11/2021 |
36 |
Police Credit Union |
NR |
1,000,000 |
1,000,000 |
3.07% |
0.70% |
20/11/2018 |
20/11/2020 |
24 |
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
3.30% |
0.70% |
20/11/2018 |
21/11/2022 |
48 |
ING Bank |
A |
2,000,000 |
2,000,000 |
2.93% |
1.40% |
29/11/2018 |
30/11/2020 |
24 |
NAB |
AA- |
2,000,000 |
2,000,000 |
3.01% |
1.40% |
30/11/2018 |
30/11/2021 |
36 |
Bendigo-Adelaide |
BBB+ |
1,000,000 |
1,000,000 |
3.25% |
0.70% |
30/11/2018 |
30/11/2022 |
48 |
CUA |
BBB |
2,000,000 |
2,000,000 |
3.02% |
1.40% |
5/12/2018 |
7/12/2020 |
24 |
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
3.05% |
1.40% |
8/02/2019 |
8/02/2022 |
36 |
ING Bank |
A |
1,000,000 |
1,000,000 |
2.82% |
0.70% |
22/02/2019 |
22/02/2021 |
24 |
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
2.70% |
1.40% |
23/04/2019 |
26/04/2022 |
36 |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.40% |
0.70% |
22/05/2019 |
23/05/2022 |
36 |
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.15% |
0.70% |
8/07/2019 |
10/07/2023 |
48 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.30% |
0.70% |
16/07/2019 |
16/07/2021 |
24 |
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.95% |
0.70% |
12/08/2019 |
12/08/2022 |
36 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.15% |
0.70% |
20/08/2019 |
19/08/2021 |
24 |
Australian Military Bank |
BBB+ |
1,000,000 |
1,000,000 |
1.76% |
0.70% |
20/08/2019 |
20/08/2021 |
24 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
1.90% |
0.70% |
10/09/2019 |
9/09/2022 |
36 |
Auswide |
BBB |
1,000,000 |
1,000,000 |
1.72% |
0.70% |
3/10/2019 |
4/10/2022 |
36 |
ICBC |
A |
2,000,000 |
2,000,000 |
2.03% |
1.40% |
6/11/2019 |
6/11/2024 |
60 |
ICBC |
A |
2,000,000 |
2,000,000 |
1.83% |
1.40% |
28/11/2019 |
28/11/2024 |
60 |
Judo Bank |
NR |
1,000,000 |
1,000,000 |
2.20% |
0.70% |
5/12/2019 |
3/12/2021 |
24 |
ICBC |
A |
1,000,000 |
1,000,000 |
1.75% |
0.70% |
6/01/2020 |
8/01/2024 |
48 |
BOQ |
BBB+ |
0 |
1,000,000 |
2.00% |
0.70% |
28/02/2020 |
28/02/2025 |
60 |
Total Medium Term Deposits |
|
60,000,000 |
59,000,000 |
2.72% |
41.37% |
|
|
|
Floating Rate Notes - Senior Debt |
|
|
|
|
|
|
|
|
AMP |
BBB+ |
1,006,441 |
1,002,824 |
BBSW + 135 |
0.70% |
24/05/2016 |
24/05/2021 |
60 |
Suncorp-Metway |
A+ |
1,011,883 |
1,008,935 |
BBSW + 97 |
0.71% |
16/08/2017 |
16/08/2022 |
60 |
NAB |
AA- |
2,020,687 |
0 |
0.00% |
0.00% |
10/11/2017 |
10/02/2023 |
63 |
Bendigo-Adelaide |
BBB+ |
503,179 |
504,563 |
BBSW + 105 |
0.35% |
25/01/2018 |
25/01/2023 |
60 |
Newcastle Permanent |
BBB |
1,524,292 |
1,519,739 |
BBSW + 140 |
1.07% |
6/02/2018 |
6/02/2023 |
60 |
Westpac |
AA- |
2,019,854 |
2,021,851 |
BBSW + 83 |
1.42% |
6/03/2018 |
6/03/2023 |
60 |
UBS |
A+ |
2,015,214 |
2,018,940 |
BBSW + 90 |
1.42% |
8/03/2018 |
8/03/2023 |
60 |
Heritage Bank |
BBB+ |
1,411,425 |
1,413,439 |
BBSW + 123 |
0.99% |
29/03/2018 |
29/03/2021 |
36 |
ME Bank |
BBB |
1,610,205 |
1,613,270 |
BBSW + 127 |
1.13% |
17/04/2018 |
16/04/2021 |
36 |
ANZ |
AA- |
2,028,216 |
2,020,818 |
BBSW + 90 |
1.42% |
9/05/2018 |
9/05/2023 |
60 |
NAB |
AA- |
2,026,898 |
2,019,601 |
BBSW + 90 |
1.42% |
16/05/2018 |
16/05/2023 |
60 |
CBA |
AA- |
2,030,222 |
2,023,042 |
BBSW + 93 |
1.42% |
16/08/2018 |
16/08/2023 |
60 |
Bank Australia |
BBB |
757,199 |
754,345 |
BBSW + 130 |
0.53% |
30/08/2018 |
30/08/2021 |
36 |
CUA |
BBB |
606,602 |
607,647 |
BBSW + 125 |
0.43% |
6/09/2018 |
6/09/2021 |
36 |
AMP |
BBB+ |
1,501,885 |
1,505,192 |
BBSW + 108 |
1.06% |
10/09/2018 |
10/09/2021 |
36 |
NAB |
AA- |
2,025,383 |
2,027,483 |
BBSW + 93 |
1.42% |
26/09/2018 |
26/09/2023 |
60 |
Bendigo-Adelaide |
BBB+ |
1,006,169 |
1,008,076 |
BBSW + 101 |
0.71% |
19/10/2018 |
19/01/2022 |
39 |
CBA |
AA- |
3,057,630 |
3,061,077 |
BBSW + 113 |
2.15% |
11/01/2019 |
11/01/2024 |
60 |
Westpac |
AA- |
3,056,403 |
3,060,611 |
BBSW + 114 |
2.15% |
24/01/2019 |
24/04/2024 |
63 |
ANZ |
AA- |
2,554,660 |
2,543,143 |
BBSW + 110 |
1.78% |
8/02/2019 |
8/02/2024 |
60 |
NAB |
AA- |
2,035,781 |
2,027,829 |
BBSW + 104 |
1.42% |
26/02/2019 |
26/02/2024 |
60 |
Bank of China Australia |
A |
1,506,774 |
1,511,450 |
BBSW + 100 |
1.06% |
17/04/2019 |
17/10/2022 |
42 |
Westpac |
AA- |
2,528,245 |
2,520,608 |
BBSW + 88 |
1.77% |
16/05/2019 |
16/08/2024 |
63 |
Suncorp-Metway |
A+ |
1,248,637 |
1,252,058 |
BBSW + 78 |
0.88% |
30/07/2019 |
30/07/2024 |
60 |
ANZ |
AA- |
2,012,360 |
2,006,085 |
BBSW + 77 |
1.41% |
29/08/2019 |
29/08/2024 |
60 |
HSBC |
AA- |
2,506,635 |
2,511,111 |
BBSW + 83 |
1.76% |
27/09/2019 |
27/09/2024 |
60 |
Bank Australia |
BBB |
1,504,832 |
1,506,263 |
BBSW + 90 |
1.06% |
2/12/2019 |
2/12/2022 |
36 |
ANZ |
AA- |
1,503,750 |
1,504,711 |
BBSW + 76 |
1.06% |
16/01/2020 |
16/01/2025 |
60 |
NAB |
AA- |
2,004,972 |
2,006,766 |
BBSW + 77 |
1.41% |
21/01/2020 |
21/01/2025 |
60 |
Newcastle Permanent |
BBB |
0 |
1,104,086 |
BBSW + 112 |
0.77% |
4/02/2020 |
4/02/2025 |
60 |
Macquarie Bank |
A+ |
0 |
2,001,797 |
BBSW + 84 |
1.40% |
12/02/2020 |
12/02/2025 |
60 |
Total Floating Rate Notes - Senior Debt |
|
50,626,432 |
51,687,360 |
|
36.24% |
|
|
|
Managed Funds |
|
|
|
|
|
|
|
|
NSW Tcorp |
NR |
1,661,239 |
1,602,227 |
-3.55% |
1.12% |
17/03/2014 |
1/02/2025 |
130 |
Total Managed Funds |
|
1,661,239 |
1,602,227 |
-3.55% |
1.12% |
|
|
|
TOTAL
CASH ASSETS, CASH |
|
138,038,618 |
142,622,293 |
|
100.00% |
|
|
|
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK |
|
4,100,277 |
3,929,595 |
|
|
|
|
|
TOTAL
WWCC CASH ASSETS, CASH |
|
133,938,341 |
138,692,698 |
|
|
|
|
|
Council’s investment portfolio is dominated by Term Deposits, equating to approximately 50% of the portfolio across a broad range of counterparties. Cash equates to 13%, with Floating Rate Notes (FRNs) around 36% and growth funds around 1% of the portfolio.
Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.
All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:
Investment Portfolio Balance
Council’s investment portfolio balance has increased from the previous month’s balance, up from $133.9M to $138.7M. This is reflective of the third quarter rates instalment being due at the end of February 2020.
Monthly Investment Movements
Redemptions/Sales – Council redeemed/sold the following investment securities during February 2020:
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
$2M |
18 months |
3.00% |
This term deposit was redeemed on maturity due to credit quality issues in the BBB rating allocation that were reported during January. |
|
NAB Floating Rate Note |
$2M |
5.25 years |
BBSW + 80bps |
This floating rate note was sold prior to maturity, with funds reinvested in a new 5-year Macquarie Bank floating rate note (see below). Council recognised a capital gain of $12,900. |
New Investments – Council purchased the following investment securities during February 2020:
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
BOQ Term Deposit |
$1M |
5 years |
2.00% |
The BOQ rate of 2.00% compared favourably to the rest of the market for this investment term. This term was chosen to allow Council to lock in an attractive longer-term rate, given the likelihood of further interest rate cuts. |
NPBS Floating Rate Note |
$1.1M |
5 years |
BBSW + 112bps |
Council’s independent Financial Advisor advised this Floating Rate Note represented fair value. |
Macquarie Bank Floating Rate Note |
$2M |
5 years |
BBSW + 84bps |
Council’s independent Financial Advisor advised this Floating Rate Note represented fair value with a highly rated institution. |
Rollovers – Council did not rollover any investment securities during February 2020.
Monthly Investment Performance
Interest/growth/capital gains for the month totalled $180,068, which compares unfavourably with the budget for the period of $298,250, underperforming budget for the month by $118,182.
Council’s underperformance of budget for February was mainly due to a negative return from Councils TCorp Long Term Growth fund, with the fund returning -3.55% (or -$59,012) for the month as both domestic and international equities were sold off due to ongoing concerns from the Coronavirus (COVID-19). During the month of February, global and domestic shares suffered corrections of -8.53% and -7.69%.
The longer-dated deposits in the portfolio, particularly those locked in above 3.00%, continue to anchor Council’s portfolio performance. It should be noted that Council’s investment portfolio includes 16 investments yielding 3.00% or above. As these investments mature, it is inevitable that they will be reinvested at lower prevailing rates. To reduce this reinvestment risk, Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.
In comparison to the AusBond Bank Bill Index* (1.30%), Council’s investment portfolio returned 1.56% (annualised) for February. Cash and At-Call accounts returned 1.44% (annualised) for this period. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.
Over the past year, Councils investment portfolio has returned 2.61%, outperforming the AusBond Bank Bill index by 1.31%.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 29 April 2019.
Carolyn Rodney
Responsible Accounting Officer
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
Section 625 - How may councils invest?
Local Government (General) Regulation 2005
Section 212 - Reports on council investments
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
With the closure of the Civic Theatre and cancellation of programs at the Oasis, there will be a known loss of revenue from 18 March 2020. The Facility Managers are currently working through what financial impact this may have for the 2019/20 results.
This report is a control mechanism that assists in addressing the following potential risks to Council:
· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times
· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
Internal / External Consultation
All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.
Report submitted to the Ordinary Meeting of Council on Monday 30 March 2020 |
RP-2 |
RP-2 MARDI GRAS 2020 SPONSORSHIP PAYMENT
Author: Peter Thompson
Summary: |
Following the recent cancellation of the Mardi Gras event, staff are seeking Council approval to finalise the sponsorship payments to HC Events PTY LTD as detailed in this report. |
That Council: a will not be seeking reimbursement for the first payment of $10,000 for the Mardi Gras event as per the Mardi Gras events sponsorship agreement b approve the final payment of $10,000 to HC Events PTY LTD for the Mardi Gras 2020 event as per the Mardi Gras events sponsorship agreement |
Report
This report is seeking Council approval to make the final sponsored payment of $10,000 to HC Events PTY LTD as the organisation nominated in the Wagga Mardi Gras Sponsorship Agreement.
Due to circumstances outside the reasonable control of HC Events PTY LTD the Mardi Gras event was cancelled the day before the event was to be held on March 14, 2020. This cancellation was made following a meeting with the event organiser in relation to COVID-19 circumstances and mass gathering information that had been made available to Council and the Local Member for Wagga Wagga. Shortly after this decision there was a National ban put in place for mass gatherings being held outside with over 500 participants, of which the Mardi Gras is one of those events.
It is considered that the above-mentioned circumstances effecting the cancellation of this event has been outside the reasonable control of HC Events PTY LTD. Therefore, staff are recommending that Council:
· will not be seeking reimbursement for the first payment of $10,000 already issued under the Mardi Gras events sponsorship agreement, and
· approve the final payment of $10,000 to HC Events PTY LTD as referenced in the Mardi Gras events sponsorship agreement
Due to the above-mentioned circumstances it is acknowledged that there has been a financial impact on this event organiser, and substantial costs already incurred. Therefore, staff are recommending Council honour the full sponsorship payments totalling $20,000.
Financial Implications
Council approved sponsorship of the Mardi Gras event to the full amount of $20,000. As per the Mardi Gras event sponsorship agreement the first payment of $10,000 has already been paid and it is proposed to not seek reimbursement for this payment due to the circumstances outlined in this report. The final payment of $10,000 is included in this 2019/2020 budget from the Major Events Sponsorship cost centre. If Council approves the remaining $10,000 sponsorship payment this will be funded from the current available budget.
Policy and Legislation
Major Events, Festivals and Films Sponsorship Policy
Link to Strategic Plan
Growing Economy
Objective: We are a hub for activity
Outcome: We have vibrant precincts
Risk Management Issues for Council
The cancellation of the Mardi Gras Event was based around health and safety considerations for the general public and event organisers. There is reputational risks for both Council and the event organiser.
Internal / External Consultation
Consultation has been held with the event organiser and with relevant internal staff.
Report submitted to the Ordinary Meeting of Council on Monday 30 March 2020 |
RP-3 |
RP-3 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE
Author: Scott Gray
General Manager: Peter Thompson
Summary: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
That Council receive and note the report. |
Report
Councillor D Hayes requested advice COVID-19 in particular:
· What ways are Council preparing for COVID-19 in line with NSW Health · Is the Senior Citizens Centre operational? · Noting Council’s position on flexible working arrangements and protections in place for of vulnerable workers, has Council activated its Disaster Recovery Framework? · Do we need to lift curfews on supermarket delivery times? · What delegation of authority is available to the Mayor and General Manager between meetings for time sensitive matters? · What is Council’s position on future Council Meetings and potential quorum issues? · Have Council asked its contractors of essential services of the strategies they have in place to manage COVID-19 in the services they provide? |
General Manager, Peter Thompson, Director Operations Caroline Angel and Director Community, Janice Summerhayes provided a verbal update on what actions Council have taken to date including:
· Adopting NSW Government approach for all Council staff · Ensuring health services are available and assist to slow the spread of the virus · Cancellation of major events in accordance with direction of NSW Health · Developing uniformed plans of Council’s essential services in conjunction with regional Joint Organisations · Reviewing with a focus to deliver essential services, facilities and operational needs to the community · Lobbying State Government for legislative change so that Councillors can attend meetings remotely |
Councillor D Hayes requested advice on if Council are providing a submission on the NSW 20 Year Waste Strategy Issues Papers and Plastics Plan Discussion Paper? |
Yes, Council plans to provide a submission.
|
Councillor V Keenan requested advice to be provided to Councillors prior to the next Council meeting on what Council’s plan is in the event a quorum cannot be met at a future Council meeting, to ensure continuity of business at the Councillor level. |
The Office of Local Government NSW advised on 23 March 2020 that is working on measures to allow councils to continue to meet during the COVID-19 outbreak. The Code of Meeting Practice contains a safety and welfare provision for cancelling a meeting, which can be utilised if there is a lack of quorum, as well as other provisions. |
Councillor V Keenan requested Council lobby the NSW Government to consider amendment to legislation and the Model Code of Conduct to allow remote participation of Councillors at a Council Meeting. |
The Office of Local Government NSW advised on 23 March 2020 that is working on measures to allow councils to continue to meet during the COVID-19 outbreak. Local Government NSW has also lobbied the Minister for Local Government in relation to amending the legislation to support ‘social distancing’ measures.
As at 24 March 2020, the COVID-10 Legislation Amendment (Emergency Measures) Bill 2020 is also before Parliament. The Bill includes amendments to the Act, including removing the need for people to attend council meetings in person and enabling them to be held remotely.
|
Councillor R Kendall requested the Mayoral Honour Board in the Historic Council Chambers be updated. |
Contractors have been engaged to update Council’s Honour Boards in the Historic Council Chambers and the Civic Centre. |
Councillor R Kendall requested information on Council’s position and future consideration of disability transport and easily accessible pick up and movement spots. |
Wagga Wagga City Council’s Disability Inclusion Plan (Items 2.13, 2.21 and 2.31) addresses community transport and accessible parking space issues. Council’s Senior Traffic Officer has done a great deal of work to trial and retain access points in and around high usage areas. Additionally, Council’s Social Planner, as a member of the Wagga Access Reference Group, is advocating for increased transport options for people on the NDIS. A key focus at present is for better access and inclusion for people with disabilities with the local taxi service. This is an important ongoing process. |
Councillor T Koschel thanked and expressed appreciation to the Mayor, Greg Conkey OAM, General Manager, Peter Thompson, Member for Wagga Wagga, Dr Joe McGirr and Wagga Wagga Mardi Gras event organiser Holly Conroy for the press conference held on Friday 13 March 2020, including the livestreaming of the press conference, in announcing the cancellation of the 2020 Wagga Wagga Mardi Gras in the wake of COVID-19. He also extended thanks and appreciation to Holly Conroy for her organisation and contribution of the Mardi Gras event and the manner in which she conducted herself in cancellation of the event. |
Comments by Councillor T Koschel noted. |
Councillor T Koschel requested advice on if Council has a policy on Notice of Motions and timeframes for reporting back to Council. |
Council’s Code of Meeting Practice outlines the process for Councillors to submit a Notice of Motion to Council. The adoption of the Notice of Motion and subsequent resolution of Council including the status of action taken is provided to Councillors through regular Resolutions Registers provided on the Councillors Hub. |
Councillor P Funnell acknowledged and congratulated Graeme Falconer and organisers of the Blackdog Institute Ride for a very successful event held over the weekend. |
Comments by Councillor P Funnell noted. |
Councillor P Funnell expressed his disappointment to the organisers of the beach party facilitated following the cancellation of the Mardi Gras, posted on Facebook. |
Comments by Councillor P Funnell noted. |
The Mayor, G Conkey OAM extended his thanks and appreciation to the Wagga Wagga Mardi Gras event organiser Holly Conroy, for the outstanding leadership she showed in the press conference held on 13 March 2020, during an extremely difficult time for her with the cancellation of the 2020 Wagga Wagga Mardi Gras event. He stated that he was very impressed with her statements on that day and future correspondence he has had with her. |
Comments by the Mayor, Councillor G Conkey OAM noted. |
The Mayor, G Conkey OAM commented on the difficult time being experienced by the community and Council due to COVID-19 and the cancellation of major events in the City now and in the coming months. He stated the significant flow on effect and economic impact to the community over an extended period to come. |
Comments by the Mayor, Councillor G Conkey OAM noted. |
The Mayor, G Conkey OAM expressed this thanks and appreciation to staff for the organisation of the Council Meeting in the Historic Council Chambers to commemorate the 150th Anniversary. |
Comments by the Mayor, Councillor G Conkey OAM noted. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Author: Natalie Te Pohe
Summary: |
This report is recommending a number of fee and charge waivers for the upcoming 4 weeks - for those areas of the community that may be impacted by COVID-19, and highlights to Councillors the potential estimated financial impact. |
That Council: a note the considerable current and future financial impact the community is facing in light of the COVID-19 pandemic b approve the proposed amendments to the 2019/20 fees and charges as specified in this report on a four-week basis, commencing 31 March 2020 c authorise fee amendments until 30 June 2020, to be extended each four weeks by the General Manager, in consultation with the Mayor d provide public notice of the proposed fee amendments in accordance with sections 356, 610 and 611 of the Local Government Act 1993 e implement the fee changes in the event no public submissions are received f if public submissions are received in opposition to the proposed fee changes, the matter is to be considered by Council at the next available Council meeting g note the potential likely financial impact of the fee amendments will be budgeted for in a future Council meeting report, which includes the proposed funding sources for the variations to Councils budget, where possible h note the significant likely negative financial impact on Council’s investments due to COVID-19, noting that Council will be provided with a further update at a future Council meeting i note that Council Officers are reviewing the current draft 2020/21 Long Term Financial Plan that was distributed and discussed with Councillors during recent workshops, which includes the proposed fees and charges for the 2020/21 financial year |
Due to COVID-19 Council officers have reviewed all current 2019/20 Fees and Charges and Management are recommending that Council to amend specific fees for rolling 4-week period commencing from 31 March 2020 and ending 30 June 2020.
The attachment to this report lists the specific fees for a 4-week period to be either:
· Waived – across the board
· Reduced – across the board
· Waived – on application
* for small businesses and residential premises
* for individuals
It is recommended that the approval be given for the rest of the financial year with each subsequent 4-week period to be confirmed by the General Manager, in consultation with the Mayor.
Area |
Potential Estimated Reduced Income over 4-week period |
Indicative Funding Source – to be adopted at a later date once actual amounts are known |
Airport |
Up to $200,472* |
Airport Reserve |
Environmental Health |
$14,000 |
General Purpose Revenue (GPR) |
Companion Animals |
$2,500 |
GPR |
Civic Theatre |
$250 |
GPR |
Finance |
$17,000 |
GPR |
Gregadoo Waste Management Centre (GWMC) |
$20,795 |
Solid Waste Reserve |
Bob Osborne Skills Centre |
$1,100 |
GPR |
Riverina Regional Library |
$1,769 |
RRL Reserve |
Civic Centre |
$1,000 |
GPR |
Cemetery |
$1,500 |
Cemetery Reserve |
Sewer |
$1,000 |
Sewer Fund |
Activities in Road Reserves |
$1,000 |
GPR |
City Development# |
Unknown at this stage |
GPR |
*The potential estimated reduced income for the Airport category does not take into account the potential likely reduction in flights due to COVID-19. The estimated amount shown in the above table is the maximum amount, assuming usual flight patterns.
#Definition of small business for fees requested for waiver under Council’s City Development Planning Section: A small business (as defined by the Australian Taxation Office) is any business that has an aggregated turnover of less than $10 million.
Assistance to Property holders experiencing financial hardship due to COVID-19:
Included in the fee waivers (on application), is the proposed waiving of interest on overdue rates for property holders who are deemed to be experiencing financial hardship due to COVID-19.
Along with waiving interest, Council officers are continuing to offer all property holders the ability to enter into payment arrangements that suit both the property holder and Council. Property holders can contact Council’s Finance staff to discuss their account and work together on a payment plan that is achievable in the current environment.
Council officers are in the process of compiling a fact sheet to property holders which describe the assistance available.
Property holders can contact Council’s Finance section to discuss their account on 1300 292 442 or via email at accountsreceivable@wagga.nsw.gov.au
Council’s investments
At the time of writing this report (27 March 2020) Council officers have seen a reduction in the principal value of its floating rate note and managed funds portfolio of $914K from those reported in Councils investment report at 29 February 2020. As a result of the effects of COVID-19 being felt globally and domestically, financial markets have been sold-off sharply over the past 4-5 weeks. This has been highlighted by equities falling around 30-35% since mid-February 2020.
Due to the unpredictable nature of financial markets at this time, Council officers are unable to forecast what may occur for the remainder of the financial year and into the new financial year. It should be known that we do not expect any loss of capital payments (face value) as the banks that Council hold in its floating rate note portfolio continue to maintain high capital buffers as regulated by APRA (Australian Prudent Regulation Authority).
Proposed Rent Abatements for Council Tenants - CONF-2 Council Report
Included in this Council meeting is the proposed rent abatements for council commercial tenants for a two-month period, totalling $35,384 in reduced income for Council. As the Commercial tenant report mentions, a future review will take place after the two-month period, or as further advice becomes available.
2020/21 Rates and Charges and the 2020/21 Long Term Financial Plan
Council Officers are re-reviewing the current draft 2020/21 Long Term Financial Plan that was distributed and discussed with Councillors during recent workshops, which includes the proposed fees and charges for the 2020/21 financial year. Councillors will be provided further information over the next few weeks.
Financial Implications
The total potential financial impact to Council of COVID-19 is unknown at this stage, and changes on a daily basis. This report provides indicative figures on the potential loss of revenue due to proposed adjustments to fees and charges, along with the potential negative impact to Council’s investment income.
Council will be provided with regular updates from Council officers when information becomes available.
Policy and Legislation
Local Government Act 1993 – Sections 610, 611 and 356
Council’s Financial Hardship Policy – POL068
1. |
Fees and Charges proposed to be reduced for next 4 week period |
|
Report submitted to the Ordinary Meeting of Council on Monday 30 March 2020 |
RP-4 |
Report submitted to the Ordinary Meeting of Council on Monday 30 March 2020 |
M-1 |
M-1 TRAFFIC COMMITTEE - MEETING HELD 12 MARCH 2020
Author: Bill Harvey
Director: Caroline Angel
Summary: |
The Local Traffic Committee met on 12 March 2020. At this meeting, Traffic Committee considered 16 reports.
The Minutes of the meeting are attached for Councillors’ reference. |
That Council: a receive the minutes of the Traffic Committee Meeting held on 12 March 2020 b endorse the recommendations of the Traffic Committee |
Report
The table below provides a summary of each item’s risk and budget implications in particular:
No. |
ITEM |
UNMITIGATED RISK RATING |
ESTIMATED COST |
FUNDING SOURCE |
APPROVAL |
RP1 |
Tolland Open cycling meeting |
High |
$0 |
N/A |
Approved under staff delegation |
RP2 |
NSW Junior State Cup – traffic impacting Eevent |
High |
Unknown |
Overall event budget managed by organiser |
Approved under staff delegation |
RP3 |
Wagga Wagga Mardi Gras |
High |
Unknown |
Overall event budget managed by organiser |
Approved under staff delegation |
RP4 |
Light Horse Association on-street event |
High |
$700 |
Road Closures for Events |
Approved under staff delegation |
RP5 |
Farrer Road Upgrade design |
Nil |
$0 |
N/A |
Seeking Council endorsement |
RP6 |
Edward Street parking restriction between Best Street and Fox Street |
High |
$250 |
Lines and Signs Budget |
Seeking Council endorsement |
RP7 |
Forsyth Street parking restriction at number 160 |
Medium |
$250 |
Lines and Signs Budget |
Seeking Council endorsement |
RP8 |
Baylis Street loading zone at Victoria Hotel |
Nil |
$150 |
Lines and Signs Budget |
Seeking Council endorsement |
RP9 |
Sturt Street loading zone near Henley Lane |
Medium |
$200 |
Lines and Signs Budget |
Seeking Council endorsement |
RP10 |
Travers Street – advance warning where horses cross |
Medium |
$0 |
N/A |
Seeking Council endorsement |
RP11 |
Fitzmaurice Street – extending bus zone near Johnston Street |
Nil |
$0 |
TfNSW funding |
Seeking Council endorsement |
RP12 |
Macleay Street – bus zone at TAFE |
Nil |
$0 |
TfNSW funding |
Seeking Council endorsement |
RP13 |
Estella Road – traffic management around proposed public school site |
Very High |
$0 |
NSW Government |
Seeking Council endorsement |
RP14 |
Bourke Service Road – changes to controls |
High |
$1,500 |
Lines and Signs Budget |
Seeking Council endorsement |
RP15 |
Southern Exit Road and Kooringal Road – intersection design |
High |
N/A |
Project Budget |
Seeking Council endorsement |
RP16 |
BMW Riverina Food and Wine Festival |
High |
N/A |
Event Organiser |
Approved under staff delegation |
Items of Particular Interest
RP-6 Edward Street Parking Restriction Between Best Street and Fox Street
A letter was received from a resident who had been made aware of the proposal to remove the very short length of permissible parallel parking space on this length of kerb after the Traffic Committee business paper was distributed to members but before the meeting. Members were shown a copy of the letter and they considered the suggested ramifications that were outlined in the letter.
Members were concerned about the safety of all vehicle users who drive on this length of Edward Street. The available parking space is not wide enough to be compliant with the Australian Standard. Residents have off street parking via driveways. There is adequate nearby on-street parking.
RP-13 Estella Road – Traffic Management Around Proposed Public School Site
There was considerable discussion about this matter that is related to the construction of a new public school on Estella Road opposite the intersection with Gunn Drive. The proximity of the intersection to what is likely to be a Children’s Crossing was a topic of discussion with the ability of the location to meet the requirements of such a facility in question. Several other issues were raised by members that could not be answered in that meeting. Members recommended that the matter be considered at a further meeting at which the developer’s project manager and traffic planner and designer might be invited to attend.
RP-14 Bourke Service Road – Changes to Controls
There was discussion about the implications that might be caused by the implementation of the recommendation. While unforeseen situations may arise as a result the recommended changes, members are of the opinion that reducing vehicle traffic on the Bourke Service Road around Turvey Park Public School and at the intersection of Jack Avenue, Bourke Service Road and Bourke Street will reduce the potential for road trauma.
Financial Implications
The below table shows the budget required, and the current available budget for the proposed funding source for each of the items requiring funding:
Item |
Total Budget Required |
Proposed Funding Source |
Current Proposed Funding Source Budget |
Current Funding Source Expenditure including commitments as at 19 March 2020 |
Current Available Budget |
RP4
|
$700
|
Event Road Closure |
$40,000 |
$11,972 |
$28,028 |
RP6, RP7, RP8, RP9, RP14 |
$250 $250 $150 $200 $1,500 $2,350 |
Lines & Signs |
$360,514 |
$227,752 |
$132,762 |
Policy and Legislation
N/A
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
The Traffic Committee consists of a Councillor, NSW Police, Transport for New South Wales, and a representative of the Local Member of Parliament. Representatives from Council’s Infrastructure and Planning staff provide advice to the Committee. Representatives from other agencies and entities may be invited to attend meetings as required.
1⇩. |
Traffic Committee Minutes 12 March 2020 |
|
Reports submitted to the Ordinary Meeting of Council to be held on Monday 30 March 2020.
Report submitted to the Confidential Meeting of Council on Monday 30 March 2020 |
CONF-1 |
CONF-1 Solar Project Variation
Author: Thomas Lemerle
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 30 March 2020 |
CONF-2 |
CONF-2 PROPOSED RENT ABATEMENTS FOR COUNCIL TENANTS
Author: Dianne Wright
Director: Michael Keys
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.&nb