Minutes of the Extraordinary Meeting of Council held on Monday 3 August 2020.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Corporate Services                                                  (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Operations                                                                (Mr W Faulkner)

Director Projects & Strategy                                                  (Mr D Raeck)

Director Regional Activation                                                 (Mr M Keys)

Manager Governance & Risk                                                (Ms I Hensley)

Manager City Strategy                                                           (Mr T Kell)

Manager Council Business                                                   (Mr D Woods)

Manager Corporate Strategy & Communications             (Mr S Gray)

Economic Development Officer                                            (Mrs A Crossley)    

Corporate Governance Coordinator                                    (Mrs N Johnson)

Communications & Engagement Officer                             (Ms M Schoonmarker)

Governance Officer                                                                (Ms K West)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies were received.

Declarations Of Interest

No declarations of interests received.

QUESTIONS/BUSINESS WITH NOTICE

No Questions/Business with Notice received.

closed COUNCIL

20/275       RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That the Council now resolve itself into a Closed Council, the time being 5:30pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

Confidential Reports

CONF-1    RiFL HUB Stage 2 and 3 Design and Construct - Contract Award

20/276       RESOLVED:

On the Motion of Councillors K Pascoe and D Hayes

That Council:

a       accept the price of Huon Contractors Pty Ltd (ABN: 33 094 145 409) for the construction of RiFL Stage 2 and 3 of $39,716,356 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with Huon Contractors Pty Ltd (ABN: 33 094 145 409) for the construction of RiFL Stage 2 and 3

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

d       authorise the General Manager or their delegate to negotiate with the preferred contractor, in consultation with the Regional Growth Development Corporation, regarding the alignment of the high voltage electricity line through the site. A further report be presented to Council on funding for these works

e       accept a provisional sum of up to $2M to change the road surface from two coat seal to asphalt and change from earthen table drains to kerb and guttering

f        approve the budget variation/s as detailed in the Financial Implications section of the report

g       receive a further report finalising the budget for the project once the internal management costs and contingency are finalised

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-2    RiFL Lease and Agreement for Lease

20/277       RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a       authorise the General Manager or their delegate to enter into the Agreement for Lease with VISY Logistics PTY LTD (ABN 12 089 137 986) for site works and preparatory works for the Riverina Intermodal Freight and Logistics (RIFL) terminal

b       authorise the General Manager or their delegate to execute a lease and licence with VISY Logistics PTY LTD (ABN 12 089 137 986) subject to the terms and conditions described in the report and to use the land nominally identified for use as an intermodal terminal facility

c       delegate authority to the General Manager or their delegate to complete and execute any necessary documents on behalf of Council

d       authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Reversion to open COUNCIL

20/278       RESOLVED:

On the Motion of Councillors V Keenan and K Pascoe

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 5.54pm

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 5.56pm.

…………………………………………………..

                                                                                                      MAYOR