AGENDA AND BUSINESS PAPER

 

 

Floodplain Risk Management Advisory Committee

 

 

 

To be held on
Tuesday 2 February 2021

AT 8.30am

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 2 February 2021.

Floodplain Risk Management Advisory Committee AGENDA AND BUSINESS PAPER

Tuesday 2 February 2021

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

Confirmation of Minutes

CM-1           Floodplain Risk Management Advisory Committee - minutes - 1 December 2020                                                                                                           2

DECLARATIONS OF INTEREST                                                                                    2

Reports from Staff

RP-1            Project Updates - North Wagga Wagga                                      3

RP-2            Project Updates - Villages                                                              5

RP-3            PROJECT UPDATES - 2 FEBRUARY 2021                                                 7

QUESTIONS WITH NOTICE                                                                                         17


ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

Confirmation of Minutes

 

CM-1              Floodplain Risk Management Advisory Committee - minutes - 1 December 2020       

 

Recommendation

That the Minutes of the proceedings of the Floodplain Risk Management Advisory Committee Meeting held on 1 December be confirmed as a true and accurate record.

 

 

Attachments

 

1.

FRMAC Minutes - 1 December 2020

18

 

 

 

DECLARATIONS OF INTEREST


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 2 February 2021.                 RP-1

 

Reports from Staff

RP-1               Project Updates - North Wagga Wagga

Author:                        Peter Ross 

Director:       Darren Raeck

         

 

  Analysis:

This report is to provide an update on the following projects:

·     Flood Mitigation Option Feasibility Study for North Wagga & Floodplain Residents

 

 

Recommendation

That the Committee receive and note the report

 

 

Report

Project 19555 – Flood Mitigation Option Feasibility Study for North Wagga & Floodplain Residents 

 

As previously reported (RP-3 1 December 2020), this project is on hold until the peer review of the Wagga Wagga Revised Floodplain Risk Management Study and Plan is complete and both the FRMAC and Council have made a decision on a way to move forward.

 

Peer Review

 

BMT have been accepted as the consultants to complete the peer review into the 2018 Floodplain Risk Management Study and Plan (FRMS&P) in relation to North Wagga Wagga flood mitigation options. The project commenced with an inception meeting held last week and nominated information and reports are being collated to provide to BMT. The project is due to be complete by mid-May 2021.

 

Council was successful in securing DPIE funding for this project as part of the Flood Mitigation Option Feasibility Study for North Wagga & Floodplain Residents project.

 

Financial Implications

The total project budgets, expenditure and commitments to date are as follows:

Project name

Total Project Budget

Expended + Committed as at

14 October 2020

Budget Remaining/

(overspend)

Flood Mitigation Option Feasibility Study for North Wagga & Floodplain Residents 

FM-0071 - (19555)

$234,000

$174,602

$59,398

*Main City Levee Construction – excludes expenditure incurred on the Kooringal Road Cycleway, as Council received RMS grant funding and Council Reserves funding was utilised to fund the project.

**Application has been made to DPIE for additional grant funds.

Policy and Legislation

The outcomes from the studies will be important in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

Risk Management Issues for Council

There is a risk that the cost to carry out these projects could be more than was originally estimated. Therefore, Council may need additional funds to complete the works. However, some contingency was built into all the estimates to reduce this risk.

Internal / External Consultation

DPIE (previously the Office of Environment and Heritage) has been heavily consulted throughout the process of planning and executing these projects.

 

NSW Emergency Management is the responsible funding body and receives quarterly status update reports.

 

NSW State Emergency Services and the Bureau of Meteorology are consulted when required.

 

Each of these projects is managed using a project steering group comprising members from different areas of Council as per Council’s project management methodology.

 

Council officers in various directorates are members of the project steering committees for each project.

 

  

 

 

 

 

 

 

 

 

 

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 2 February 2021.                 RP-2

 

RP-2               Project Updates - Villages

Author:                        Peter Ross 

Director:       Darren Raeck

         

 

  Analysis:

This report is to provide an update on the following projects:

·     Wagga Wagga Villages Floodplain Risk Management Study and Plan (VOFFS)

 

 

Recommendation

That the Committee receive and note the report.

 

 

Report

Project 18640 – Wagga Wagga Villages Floodplain Risk Management Study and Plan

 

 

The VOFFS draft document has been provided to Committee members for review and comment. Prior to a recommendation to Council to place the VOFFS on Public Exhibition any matters requiring clarification or discussion will be considered.

 

Financial Implications

The total project budgets, expenditure and commitments to date are as follows:

Project name

Total Project Budget

Expended + Committed as at

14 October 2020

Budget Remaining/

(overspend)

Wagga Wagga Villages Floodplain Risk Management Study and Plan

FM-115 - (18640)

$198,000

$141,872

$56,127

*Main City Levee Construction – excludes expenditure incurred on the Kooringal Road Cycleway, as Council received RMS grant funding and Council Reserves funding was utilised to fund the project.

**Application has been made to DPIE for additional grant funds.

Policy and Legislation

The outcomes from the studies will be important in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

Risk Management Issues for Council

There is a risk that the cost to carry out projects could be more than was originally estimated. Therefore, Council may need additional funds to complete the works. However, some contingency was built into all the estimates to reduce this risk.

Internal / External Consultation

DPIE (previously the Office of Environment and Heritage) has been heavily consulted throughout the process of planning and executing these projects.

 

NSW Emergency Management is the responsible funding body and receives quarterly status update reports.

 

NSW State Emergency Services and the Bureau of Meteorology are consulted when required.

 

Each of these projects is managed using a project steering group comprising members from different areas of Council as per Council’s project management methodology.

 

Council officers in various directorates are members of the project steering committees for each project.

 

  

 

 

 

 

 

 

 

 

 

 

 


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 2 February 2021

RP-3

 

RP-3               PROJECT UPDATES - 2 FEBRUARY 2021

Author:         Peter Ross 

Director:       Darren Raeck

         

 

Summary:

This report is to provide an update on the following projects:

·     Wagga Wagga Major Overland Flow Flood Risk Management Study and Plan (MOFFS)

·     Wagga Wagga Revised Floodplain Risk Management Study and Plan

·     Flood Warning System Review

·     Wagga Wagga Villages Floodplain Risk Management Study and Plan (VOFFS)

 

 

Recommendation

That the Committee receive and note the report

 

Report

A detailed list of projects is provided at Attachment 1, including a priority rating and current project status.

 

Project 1753 – Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

 

At its meeting on 20 October 2020, the FRMAC agreed to reconvene upon finalisation of the MOFFS draft documents to review prior to endorsement for Public Exhibition. Project delays meant the finalised MOFFS draft document was not available for the Committee to review at its 1 December 2020 meeting and the draft document will instead be circulated to the FRMAC prior to its 2 February 2021 meeting. Council staff invites feedback from Committee members on the MOFFS document, to be provided via the Committee Secretary.

 

It is proposed to reconvene the Committee to clarify any matters and discuss feedback prior to recommending to Council to place the MOFFS on Public Exhibition.

 

Project 2000 – Wagga Wagga Revised Floodplain Risk Management Study and Plan

 

Updates to Floodplain Risk Management Studies and Plans (FRMS&P Mitigation Measures 

 

RE1: Improve Flood Warning System

 

Cardno (NSW ACT) Pty Ltd have been accepted as the consultant for this project and Council staff were successful in an application to the NSW Department of Planning, Industry and Environment (DPIE) for additional grant funds and an extension of time to deliver this project. A project inception meeting has taken place and information is being collated for delivery to Cardno staff.

 

Project 19555 – Flood Mitigation Option Feasibility Study for North Wagga & Floodplain Residents 

 

As previously reported (RP-3 1 December 2020), this project is on hold until the peer review of the Wagga Wagga Revised Floodplain Risk Management Study and Plan is complete and both the FRMAC and Council have made a decision on a way to move forward.

 

Peer Review

 

BMT have been accepted as the consultants to complete the peer review into the 2018 Floodplain Risk Management Study and Plan (FRMS&P) in relation to North Wagga Wagga flood mitigation options. The project commenced with an inception meeting held last week and nominated information and reports are being collated to provide to BMT. The project is due to be complete by mid-May 2021.

 

Council was successful in securing DPIE funding for this project as part of the Flood Mitigation Option Feasibility Study for North Wagga & Floodplain Residents project.

 

Project 18640 – Wagga Wagga Villages Floodplain Risk Management Study and Plan

 

The VOFFS draft document has been provided to Committee members for review and comment. Prior to a recommendation to Council to place the VOFFS on Public Exhibition any matters requiring clarification or discussion will be considered.

 

 

Financial Implications

The total project budgets, expenditure and commitments to date are as follows:

Project name

Total Project Budget

Expended + Committed as at

23 November 2020

Budget Remaining/

(overspend)

Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

FM-0099 - (17826)

$228,940

$232,995

($4,055)

Main City Levee Construction – Stage 1 (17843)*

$3,278,231

$3,195,723

$82,508

Main City Levee Construction – Stage 2 (17850)

$11,562,524

$11,279,383

$283,141

Wagga Wagga Villages Floodplain Risk Management Study and Plan

FM-115 - (18640)

$198,000

$141,872

$56,127

Flood Mitigation Option Feasibility Study for North Wagga & Floodplain Residents 

FM-0071 - (19555)

Peer Review of FRMS&P

$234,000

$174,602

$59,398

Flood Warning System

FM-0091 - (20549)

$44,580

$44,580

$0

*Main City Levee Construction – excludes expenditure incurred on the Kooringal Road Cycleway, as Council received RMS grant funding and Council Reserves funding was utilised to fund the project.

Policy and Legislation

The outcomes from the various studies will be critical in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We are responsive to emergencies

 

Risk Management Issues for Council

There is a risk that the cost to carry out these projects could be more than was originally estimated. Therefore, Council may need additional funds to complete the works. However, some contingency was built into all the estimates to reduce this risk.

Internal / External Consultation

DPIE (previously the Office of Environment and Heritage) has been heavily consulted throughout the process of planning and executing these projects.

 

NSW Emergency Management is the responsible funding body and receives quarterly status update reports.

 

NSW State Emergency Services and the Bureau of Meteorology are consulted when required.

 

Each of these projects is managed using a project steering group comprising members from different areas of Council as per Council’s project management methodology.

 

Council officers in various directorates are members of the project steering committees for each project.

 

Attachments

 

1.

Project status update

 

  


Report submitted to the Floodplain Risk Management Advisory Committee on Tuesday 2 February 2021

RP-3

 





 


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 2 February 2021.


QUESTIONS WITH NOTICE


Reports submitted to the Floodplain Risk Management Advisory Committee to be held on Tuesday 2 February 2021.