Minutes of Ordinary Meeting of Council

Minutes of the Ordinary Meeting of Council held on Monday 9 August 2021.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

Director Community (Mrs J Summerhayes)

Director Infrastructure Services (Mr W Faulkner)

Chief Financial Officer (Mrs C Rodney)

Chief Operating Officer (Mr S Gray)

Manager Audit, Risk & Governance (Ms I Hensley)

Corporate Governance Coordinator (Mrs N Johnson)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Communications & Engagement Officer (Mr S Shaw)

Governance Officer (Ms K West)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

APOLOGIES

Apologies for non-attendance were received for the General Manager, Mr P Thompson and the Director Regional Activation Mr M Keys and accepted on the Motion of Councillors R Kendall and D Tout.

Confirmation of Minutes

CM-1 Ordinary Council Meeting - 26 July 2021

21/260 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 July 2021 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

DECLARATIONS

No declarations of interest were received.

PROCEDURAL MOTION – CHANGE OF STANDING ORDERS

21/261 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council bring forward consideration of EnGlobo.

CARRIED

PROCEDURAL MOTION - ENGLOBO

21/262 RESOLVED:

On the Motion of Councillors V Keenan and D Tout

That the standing orders be varied for the meeting as set out hereunder:

Items where councillors wish to speak
Items where no councillors wish to speak
Confidential
Matter of urgency
Closure of Meeting

That RP-3, M-1 and M-2 be adopted as recommended in the business papers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Reports from Staff

RP-1 RESPONSE TO NOTICE OF MOTION - SPORTSGROUND NAMING SIGNAGE

21/263 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council:

a receive and note the report

b rial the inclusion of a QR Code on at least one of the existing parks sign

c receive and note the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-2 Response to NOTICE OF MOTION - Upgrade and Maintenance of Paddy Osborne Park Tarcutta

21/264 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 SOUTHERN REGIONAL PLANNING PANEL REPRESENTATION

21/265 RESOLVED:

On the Motion of Councillors V Keenan and D Tout

That Council extend the term of its current Councillor representatives on the Southern Regional Planning Panel as outlined below:

a Councillor Dan Hayes (permanent member) expires 4 December 2021

b Councillor Dallas Tout (alternate member) expires 4 December 2021

c Councillor Vanessa Keenan (alternate member) expires 4 December 2021

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 RIVERINA WATER COUNTY COUNCIL - APPOINTMENT OF COUNCILLOR

21/266 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That Council:

a receive and note Councillor Paul Funnell’s resignation from Council and Riverina Water County Council

b conduct an election of one Councillor to the board of Riverina Water County Council as a replacement for Councillor P Funnell

c note that in accordance with the Local Government (General) Regulations 2005, the General Manager is the Returning Officer for the election of a member to Riverina Water County Council

d note that in the event of there being more than one candidate for the Riverina Water County Council, an election will be held in accordance with Clause 396 (Schedule 9) of the Local Government (General) Regulation 2005, and that such election is to be determined by preferential ballot

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

ELECTION OF MEMBERS TO RIVERINA WATER COUNTY COUNCIL

At this stage of the meeting, Director Community Services, Mrs Janice Summerhayes, advised the meeting that she had been appointed by the General Manager, Mr P Thompson as the Returning Officer for the election of a Councillor to the Board of Riverina Water County Council and that Manager Governance and Risk, Ms Ingrid Hensley and Corporate Governance Coordinator, Mrs Nicole Johnson accepted the invitation as scrutineers in the conduct of the election.

The nominations received for the Board member of Riverina Water County Council were:

· Councillor Dan Hayes

· Councillor Dallas Tout

The Returning Officer, conducted the election. Ballot papers were distributed in accordance with Schedule 7 Part 1 (1) of the Local Government (General) Regulation 2005 for the election of one board member of Riverina Water County Council.

Following receipt of the completed ballot papers, the following votes were recorded:

· Councillor Dan Hayes - four (4) votes

· Councillor Dallas Tout - four (4) votes

The two (2) Councillors names were put into the ballot box and drawn by the Returning Officer, Mrs Janice Summerhayes with Councillor D Tout being drawn out and therefore eliminated.

With only one candidate remaining, Councillor Dan Hayes was elected to the position of Board member of Riverina Water County Council from 9 August 2021 until 3 December 2021.

RP-5 COUNCIL MEETING DATES - 2021 - 2022

A Motion was moved by Councillors D Hayes and V Keenan

That Council endorse the schedule of Ordinary Council meetings for the period September 2021 to December 2021 as outlined in the report with an addition of an Ordinary Council Meeting on Monday, 17 January 2022.

An AMENDMENT was moved by Councillor R Kendall and seconded by Councillor K Pascoe

That Council endorse the schedule of Ordinary Council meetings for the period September 2021 to December 2022 as outlined noting 2022 Council Meeting Dates are subject to consideration by the newly elected Council.

The Mayor, Councillor G Conkey OAM declared the original motion out of order in accordance with Council’s Code of Meeting Practice Section 10.6, in that the original Motion was unlawful and would breach Section 290 1(a), Local Government Act 1993, that states the election of the mayor by the councillors is to be held, if it is the first election after an ordinary election of councillors, within three weeks after the ordinary election. With this ruling the amendment became the Motion.

An AMENDMENT was moved by Councillors D Hayes and V Keenan

The AMENDMENT on being put to the meeting CARREID and became the Motion.

RECORD OF VOTING ON THE MOTION

For the Amendment	Against the Amendment
Y Braid OAM	R Kendall
G Conkey OAM	T Koschel
D Hayes	K Pascoe
V Keenan	D Tout

With the vote being tied four all, The Mayor, Councillor G Conkey OAM, used his casting vote for the AMENDMENT.

21/267 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
D Hayes	T Koschel
V Keenan
R Kendall
K Pascoe
D Tout

RP-6 POLICY REVIEW - RESCISSION

21/268 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council rescind the following policies:

· POL 009 - Smoke Free Outdoor Areas Policy

· POL 077 - Use of Plant and Equipment Policy

· POL 002 – Restricted Vehicle Access Management Policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

A Motion was moved by Councillors T Koschel and D Tout

That Council defer consideration to the Ordinary Council Meeting on 23 August 2021 to ensure a true and accurate record of the questions asked is provided to Council.

An AMENDMENT was moved by Councillor D Hayes and seconded by Councillor R Kendall

That Council receive and note the report.

The AMENDMENT on being put to the meeting CARREID and became the Motion.

RECORD OF VOTING ON THE MOTION

For the Amendment	Against the Amendment
Y Braid OAM	T Koschel
G Conkey OAM
D Hayes
V Keenan
R Kendall
K Pascoe
D Tout

21/269 RESOLVED:

On the Motion of Councillors T Koschel and D Tout

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM	T Koschel
G Conkey OAM
D Hayes
V Keenan
R Kendall
K Pascoe
D Tout

Committee Minutes

M-1 RIVERINA REGIONAL LIBRARY ADVISORY COMMITTEE EXTRAORDINARY MEETING - 22 JULY 2021

21/270 RESOLVED:

On the Motion of Councillors V Keenan and D Tout

That Council receive and endorse the minutes of the RRL Advisory Committee Extraordinary Meeting held on 22 July 2021.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

M-2 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - 8 JUNE 2021 & 6 JULY 2021

21/271 RESOLVED:

On the Motion of Councillors V Keenan and D Tout

That Council receive and note the minutes of the Floodplain Risk Management Advisory Committee meeting held on 8 June 2021 and 6 July 2021.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

Councillor K Pascoe requested Council consider whether the Tarcutta Progress Association can undertake the BBQ Maintenance & Cleaning Works for remuneration.

Councillor D Hayes requested an update on improving the pedestrian crossing at the Fernleigh Road rail crossing.

Councillor V Keenan requested Council investigate installing additional bus stops in the Lloyd area, particularly in the newly developed section.

Councillor R Kendall requested that the General Manager thank staff for their efforts to maintain roads and Council infrastructure given the recent rain events.

Councillor T Koschel requested advice regarding requirements for Mayoral and Deputy Mayoral Elections given the postponed election.

The Mayor, Councillor G Conkey OAM advised that in accordance with advice from the Office of Local Government, the Mayor will continue to hold office until council elections are held on 4 December 2021, given the provision that Council elected its Mayor in September 2020. In relation to the position of Deputy Mayor, further discussions will be held between Council and the General Manager at an upcoming workshop.

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.12pm.

…………………………………………………..

MAYOR