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Agenda and
Business Paper

 


Ordinary Meeting of Council

 

 

 

To be held on
Monday 23 August 2021

at 6.00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au


wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 23 August 2021 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor DCouncillor Dan Hayes

Councillor VCouncillor Vanessa Keenan

Councillor RCouncillor Rod Kendall

Councillor TCouncillor Tim Koschel

 

Councillor KCouncillor Kerry Pascoe

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 August 2021.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 23 August 2021

ORDER OF BUSINESS:

CLAUSE               PRECIS                            PAGE

PRAYER                                                                                                 2

ACKNOWLEDGEMENT OF COUNTRY                                                    2

APOLOGIES                                                                                           2

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 9 August 2021                                                                  2

DECLARATIONS OF INTEREST                                                              3

Reports from Staff

RP-1           DA21/0292 - Erection of a two bedroom dwelling to the rear of the existing dwelling to create a dual occupancy                                                                          4

RP-2           Draft Wiradjuri Trail Master Plan       9

RP-3           Response to Notice of Motion - Transfer of Ownership of Mower to Collingullie Glenfield Park Australian Football and Netball Club                                                               61

RP-4           Wagga Wagga Society Model Engineers - Request for fencing         64

RP-5           FINANCIAL PERFORMANCE REPORT AS AT 31 JULY 2021                                                  72

RP-6           SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE                                                100

RP-7           RESPONSE TO NOTION OF MOTION - CITY BRAND                                                          106

RP-8           RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                                                   111

RP-9           RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                                                         113    

QUESTIONS/BUSINESS WITH NOTICE                                               115

Confidential Reports

CONF-1       Proposed Sale of Commerical Land - Tasman Road                                             116

 

 

 


 

 

PRAYER

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1            Ordinary Council Meeting - 9 August 2021       

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 9 August 2021 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - 9 August 2021

117

 

 

DECLARATIONS OF INTEREST

 


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-1

 

Reports from Staff

RP-1             DA21/0292 - Erection of a two bedroom dwelling to the rear of the existing dwelling to create a dual occupancy

Author:                    Paul O’Brien   

General Manager:   Peter Thompson

         

 

Summary:

The report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the application includes variations to controls and to which submissions have been received.

 

It is proposed to vary the minimum site area requirements for the R1 zone within C1 9.3.1 (Site area per dwelling) which requires 375m² per dwelling for a dual occupancy. The variation will allow for a dual occupancy with a site area of 319m² per dwelling.

 

The details of the submissions and justification for the required variations are contained within the attached Section 4.15 Assessment Report.

 

 

 

Recommendation

That Council approve DA21/0292 for the erection of a two bedroom dwelling to the rear of the existing dwelling to create a dual occupancy at 8 Brookong Avenue, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report.

 

 

Development Application Details

 

Applicant

Stephen Millard

Owner

Rhani Ann Millard & Stephen Bruce Millard

Development Cost

$240,000

Development Description

Erection of a two bedroom dwelling to the rear of the existing dwelling to create a dual occupancy.

 

Report

Key Issues

 

Variation to DCP Clause 9.3.1 Site Area per Dwelling C1 which requires 375m² per dwelling for a dual occupancy. The proposed development will result in a site area of 319m² per dwelling.

Site Location

 

The subject site is legally known as Lot 1 DP37366 located at 8 Brookong Avenue, Wagga Wagga. The subject site is, located on the eastern side of Brookong Avenue, across from the intersection of Brookong Avenue, Salmon Street and Doris Roy Lane. The site is rectangular in shape and has an area of 638.60m².

 

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Assessment

 

The proposed development seeks consent for the construction of a two-bedroom dwelling to the rear of the existing dwelling which will create a dual occupancy. The existing deck will be demolished to accommodate the proposed development.

 

The proposed development seeks to vary the required site area per dwelling in C1 within Section 9.3.1 Site Area per Dwelling of the DCP. Written justification was received from the applicant which stated:

 

“Lot 1 is a valuable resource being located on fully serviced land in a central city location 400m from the base hospital capable of providing additional accommodation within the City Councils Medical precinct thus aiding in the realization of the Councils goals for this area without adversely impacting on the environment. Lot 1 is located outside the “conservation area” nor in proximity to any “heritage items”.

 

·    Zoning anomaly R3 should have been applied to Lot 1 300m2 MAX area for the erection of a dwelling as on the adjoining north boundary and eastern boundary as it was to similarly located lots on Murray Street. Being outside the “conservation area”. The same treatment was not applied to the subject Lot 1 with the same locational circumstances prevailing. Then the 300m2 Max area for a dwelling would apply.

·    adjoining development (commercial, a place of public worship, backyard swimming pool) existing and future does not compromise or adversely impacted or the existing Brookong Ave streetscape

·    There are no identified adverse impacts on the natural environment and the land has been subject residential occupation for more than 70 years with no evidence of indigenous heritage value identified.”

 

 

The site is unique and is zoned as R1 General Residential however adjoins both the Medium Residential Zone which fronts Edward Street and the Heritage Conservation Area to the south. The variation is considered acceptable given the following:

 

·     The proposed dwelling is 82.5m² in area and as such is much smaller in comparison to the surrounding dwellings including the existing dwelling on the subject site;

·     The dwelling has been designed with a flat roof to mitigate impacts on the surrounding development and the private open space is located on the northern boundary to the front of the proposed dwelling to mitigate privacy impacts on the surrounding development;

·     The proposed dwelling will not have an adverse impact on the adjoining Heritage Conservation Area given the location of the proposed dwelling in the rear of the lot and the proposed dwelling is smaller in scale to the adjoining development;

·     The proposed development result in the compliance of the overall site coverage and provides for adequate servicing and parking without encroaching on the Heritage Conservation Area; and

·     The proposed development satisfies all other relevant controls within the DCP.

 

The proposed development is considered to be an acceptable inclusion within the site that achieves the objectives of the R1 General Residential Zone by providing a choice in housing stock in close proximity to the city centre and the Wagga Base Hospital. The development Is consistent with the objectives within this section of the DCP and also having regard to the overall assessment of the application under section 4.15 of the Act. Given the above assessment it is recommended that the variation be supported. 

 

Two submissions were received during the notification period. The submissions have been addressed in detail in the attached s 4.15 report.

 

The proposed dwelling is considered reasonable given the location and the design of the structure and that each dwelling has accessible and useable private open space that is not compromised by the variation. 

 

Reasons for Approval

 

1.   The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010;

 

2.   The applicable objectives of Sections 2 and 9 of the DCP are satisfied by the proposed development;

 

3.   The proposed variation to the minimum lot size requirements of C1 within Section 9.3.1 Site Area per Dwelling of the DCP have been justified;

 

4.   For the abovementioned reasons it is considered to be in the public interest to approve this development application.

 

Financial Implications

N/A

 

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court. 

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the proposed variation has been fully assessed and justified.

Internal / External Consultation

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

 

 

 

 

 

 

 

 

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

DA21/0292 - 4.15 Assessment Report - Provided under separate cover

 

2.

DA21/0292 - Plans - Provided under separate cover

 

3.

DA21/0292 - Redacted Submissions - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-2

 

RP-2             Draft Wiradjuri Trail Master Plan

Author:        Ben Creighton 

Director:      Michael Keys

         

 

Summary:

The Draft Wiradjuri Trail Masterplan has been prepared in consultation with key stakeholders and internal teams. The Draft Masterplan guides the development and promotion of the trail into the future, guiding future investment and grant opportunities.

 

 

Recommendation

That Council:

a      receive and note the report

b      place the draft Wiradjuri Trail Master Plan on public exhibition and invite submissions on \for a period of 28 days

c      receive a further report on the outcomes of the public exhibition period and any submissions received

 

Report

The Wiradjuri Trail (formerly known as Wiradjuri Walking Track) is a 42km corridor that circumnavigates the Wagga Wagga greater urban area. Few cities the size of Wagga Wagga have such a corridor. The trail connects numerous points of interest (Lake Albert, Wagga Beach, Wetlands, Pomingalarna, Birramal Walk and Willans Hill) and presents a great opportunity for encouraging locals to be active and attract visitors to the city.

 

The Wiradjuri Trail is a major community asset that, when complete, will offer a unique experience for visitors and residents alike.  Due to the scale and length of the trail a comprehensive masterplan has been developed to coordinate and plan future enhancements.

 

The Draft Wiradjuri Trail Masterplan has been developed in two parts.  A 48-page summary document that will be the public Wiradjuri Trail Masterplan and a 131-page detailed technical report written by TRC Tourism for use by Council staff.

 

 

The trail has been divided into nine precincts (see below image) to help manage and promote different aspects of the trail network.

 


 

Wiradjuri Trail Precincts

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Thirty-eight capital development projects have been identified in the masterplan.  The total value of these works is just over $6 million.  Currently these works are unfunded.  Previously works undertaken on the trail have been completed via grants through the Crown Reserves Improvement Fund grants. It is anticipated that funding would be continue to be sought via this and other grant funding programs to implement future projects.

 

During discussions with Crown Land it has been identified that Council has control of 39.16km of the 42km network as either the owner or Crown Land Manager (see map below). Crown Lands is proposing that Council be the Crown Land Manager for the remaining 3km of trail to allow a single decision making and responsible authority for the trail in its entirety. This includes responsibility for the maintenance of sections of the track where Council has an easement for access over private land. This is important as previously there has been significantly different approaches to the maintenance and management of the different sections of the trail.

 

As a part of the proposal they have offered an additional maintenance funding package for the trail over the first 5 years:

•       Year 1 - $20,000

•       Years 2-5 - $10,000 each year

 

Prior to acceptance of this management model further discussions will be required to ensure that funding opportunities for improvements and upgrades to the additional track are available. 

 

 

It is estimated that the cost of maintaining the additional 3km’s would be $8,541 per annum, however it is worth noting that the 1.4km section identified as travelling stock route along Bagley Drive is being acquired by Council under a separate process as part of the Pomingalarna Cycling Complex project.

 

Financial Implications

Thirty-eight capital development projects have been identified for implementation over the life of the masterplan.  The total value of these works is $6.08 million.  Currently these works are unfunded.

 

The implementation of any of the identified capital works projects would be subject to the development of a detailed business case that identifies funding options for future ongoing maintenance and renewal costs.

Policy and Legislation

Recreation, Open Space and Community Strategy and Implementation Plan 2040.

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: Recreation is a part of everyday life

 

Risk Management Issues for Council

The risks associated with implementing these projects primarily relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.

Internal / External Consultation

In developing the Wiradjuri Trail Masterplan, a Councillor workshop was conducted by TRC Tourism consultants and Council staff on the 18 May 2020.  A tour for Councillors was also conducted on 2 June 2020. TRC Tourism conducted an additional 39 stakeholder interviews with groups and individuals, including the indigenous community, to compile data for the masterplan.

 

An additional councillor workshop was also held on 16 August 2021to consider the draft Masterplan.

 

A detailed communications plan has also been developed for the public exhibition period.


 

 


 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

x

x

 

x

x

 

x

 

 

x

x

 

 

 

Attachments

 

1.

Draft Wiradjuri Trail Master Plan

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-2

 

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Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-3

 

RP-3             Response to Notice of Motion - Transfer of Ownership of Mower to Collingullie Glenfield Park Australian Football and Netball Club

Author:        Warren Faulkner 

         

 

Summary:

The Collingullie Glenfield Park Australian Football and Netball Club (Club) has requested assistance from Council in relation to the provision of a mower for use in maintaining grounds.  The purpose of this report is to recommend that Councillors provide assistance in the form of transferring ownership of a Council mower which is due for replacement in return for the Club (or nominee) contracting with Council to provide mowing services on Council land known as the Collingullie Recreation Reserve.

 

 

Recommendation

That Council:

a      authorise the General Manager or their delegate to enter into negotiations with officials of The Collingullie Glenfield Park Australian Football and Netball Club (Club) to form an agreement for mowing services at the Collingullie Recreation Ground subject to the terms as outlined in this report

b      delegate authority to the General Manager or their delegate to sign all necessary documents in regard to the agreement

c      approve the budget variations as detailed in the Financial Implications section of this report

 

Report

The Collingullie Glenfield Park Australian Football and Netball Club (Club) utilise the Collingullie recreational reserve for the Club’s Football and Netball activities. At present, the Club undertake mowing at the Collingullie recreational reserve utilising privately owned mowers.

 

The Club has requested Council assistance in relation to the provision of a mower to the Club in return for the Club (or nominee) contracting with Council by way of an agreement to provide mowing services on Council land. 

 

This is a similar arrangement to that approved by Council at its 12 June 2018 meeting for mowing services by the Wagga Wagga Polocrosse Club at the Polocrosse grounds, recreation reserve, hall and surrounding roadside vegetation in Euberta on Crown land that Council is the land manager for.

 

Council has a regular plant replacement program which applies to Council mowers. A mower similar to that transferred to the Wagga Wagga Polocrosse Club is scheduled for replacement as part of this financial years program and is in reasonably good condition, suitable for the club’s requirements.  The mower is used by the Sewer Operations team maintaining the grounds at the Forest Hills and village sewer treatment plants.

 


 

To show support and to recognise the efforts of the club and local community in maintaining the Collungullie Recreation Reserve, the request to transfer ownership of a mower due for replacement to the club in return for the club contracting with Council to perform mowing services of the Collingullie Recreation Reserve is considered fair and reasonable. 

 

The terms which are to form part of the agreement are as follows:

 

·        Council provides a one-off gift to the Club of a used mower which has a current estimated market value of $8,000.00

·        the Club (or a nominee of the Club) is engaged by Council as an independent contractor to provide routine mowing services at the Collingullie Sporting Ground

·        The Club agrees to mow the above locations as required for a minimum period of three years. The timing of the work will be at the discretion of the Club with Council to have the right to direct the Club to undertake mowing if the Council forms the reasonable opinion that the areas are overgrown.

·        The Club will ensure that all people who are involved in the delivery of the mowing contract have been inducted by Council to the Council sites prior to any mowing activities being undertaken on the sites.  A maximum of one induction for the operators per year.

·        The Club will be responsible for all aspects of the mowing contract including workplace health and safety and public liability.

·        Consistent with Council policy, the Club must hold current public liability insurance at a $20 Million minimum together with voluntary workers insurance (assuming the contracted work is be performed by volunteers) or workers compensation insurance, as appropriate.

·        Upon execution of the agreement ownership of the mower will transfer to the club absolutely, including transfer of conditional registration.

·        Transfer costs for conditional registration are to be met by the club in accordance with the transfer of registration requirements.

·        Council shall not be responsible for providing funding and/or providing a replacement mower to the club at any time in the future except pursuant to a further written agreement which is approved by Council.

·        The Club shall be responsible for providing a facility to house, secure and protect the mower.

 

Financial Implications

Council currently does not maintain the oval as it is maintained by the club. At the commencement of each season, Council staff attend the site to conduct an irrigation test to ensure the infield irrigation it is in good working order, and no repairs are required.

Hence there is no savings in Councils operating expenditure by supplying a used mower and forming an agreement for the provision of mowing services, rather granting of the disposal and transfer of the mower to the club in accordance with Section 356 of the Local Government Act, as was the case for the Wagga Wagga Polocrosse Club, will not realise a capital income as budgeted for. 

It is proposed to fund the one-off donation of the mower (which has a current market value of $8,000) from within the Sewer Treatment Plants operational budget.

Policy and Legislation

Council’s POL 078 Financial Assistance Policy and Section 356 of the Local Government Act that enables Council, by resolution, to grant financial assistance to persons for the purpose of exercising its functions are relevant to this request.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

Risk Management Issues for Council

Council staff have attempted to mitigate the potential risk to Council by ensuring that the agreement between Council and the Club clearly specifies that the Club is ultimately responsible for any costs incurred with the mower, along with a requirement of Council for the Club to hold public liability insurance of $20 million minimum. In addition, risk assessments for the mower and inductions for its use and onto the grounds will be undertaken annually for the operators.

 

A redacted copy of the agreement that was executed with the Wagga Wagga Polocrosse Club is provided as separate cover for the Councils information.  It is proposed that this agreement forms the basis of the agreement with the Collingullie Glenfield Park Australian Football and Netball Club.

 

Internal / External Consultation

Internal consultation has occurred with the Plant & Fleet coordinator, the Chief Financial Officer and the Manager Parks and Reserves. 

External Consultation will be undertaken with officials of the club to form the agreement as outlined in the body of this report and its recommendation

Attachments

 

1.

Agreement - Polocrosse Mower - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-4

 

RP-4             Wagga Wagga Society Model Engineers - Request for fencing

Author:        Warren Faulkner 

         

 

Summary:

The Wagga Wagga Society of Model Engineers (WWSME) is requesting Council fund the installation of a fence to prevent pedestrian access to the Miniature Railway at the Botanical Gardens following the completion of the Entwine Project.

 

 

Recommendation

That Council:

a      receive the report

b      note that a lease agreement is in place with the Wagga Wagga Society of Model Engineers that required fencing around the miniature railway at the Botanical Gardens

c      determine if funding of or a contribution to the fencing request will be made

 

Report

Council is in receipt of requests from the Wagga Wagga Society of Model Engineers (WWSME) to fund the installation of a fence to prevent public access to the ‘spiral’ track section of the Miniature Railway at the Botanical Gardens following the completion of the Entwine Project late last calendar year. The requests are included in the attachments and the extent of fencing requested is shown below.

 

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The miniature railway is located on a Crown land reserve that Council is the Trustee of.  The miniature railway has been operating from the site since 1983 with the ‘spiral’ section of the track completed and made operational in 2018.  At its March 2016 Ordinary Meeting, Council resolved to enter into a 10 year Crown lease of the site with the WWSME to enable operation of the site to continue for the model railway engines.  The WWSME is now in its fifth year of that lease agreement.

 

Item 1 of Schedule 3 “Special Conditions” of the agreement requires that the WWSME shall “Erect and/or maintain boundary fencing on and around the property and if not already erected, obtain the written approval of the Lessor prior to erecting same.”  A redacted copy of the lease agreement is provided under separate cover for the information of the Council.  It would appear that a fence around the property has never been completed.

 

Prior to the construction of the Entwine Project, a steep bank existed between the Botanical Gardens and the miniature railway line that was constructed as part of the ‘spiral’ track development, the grade of the bank being steep enough that the WWSME claim prohibited people from climbing up the bank, and presumably the reason why a fence was not erected.  It should be noted that the bank was also overgrown with vegetation.

 

However, the construction of the Entwine Project has removed all the overgrown vegetation and seen the steepness of the bank reduced in some areas as well as the bank being landscaped, thus providing relatively easy unrestricted pedestrian access to the ‘spiral’ track of the miniature railway as shown in the photo following.

 

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The WWSME are advising that since the completion of the Entwine Project and the proximity of the playground to the ‘spiral’ track of the facility, children are occasionally resetting the points, and if this goes unnoticed by the driver, this could cause the engine to come off the track. 

 


 

The options of funding the fence are as followed, and are up to the determination of Council:

 

·    Don’t provide support and agree that the onus of the cost of the fence is that of WWSME;

·    Provide 50% of the cost of the fence, and WWSME cover the other 50%; or

·    Council to cover the entire cost of the fence.

 

Financial Implications

Council has obtained two separate quotes for $2,805 and $5,106 to extend the existing 7 strand wire fence that runs between the native gardens and miniature railway to the existing fence along Lord Baden Powell Drive. A further $5,000 - $6,000 would need to be taken into consideration for earthmoving, clearing and tip fees.

 

It should be noted that whilst the WWSME have advised Councils Team Leader Botanical Gardens to price a fence ‘like for like’, Council officers consider that the 7 strand ‘like for like’ fence is not an effective fence to minimise and deter public access to the ‘spiral’ track.  A more appropriate fence to meet these objectives is a minimum 1.5m high chain link fence.  The cost to supply and install this standard of fence on the alignment requested, including the earthmoving, clearing, establishment of some rock retaining walls and tip fees is expected to be in the order of $30,000 - $40,000.

 

It is suggested that if Council resolves to contribute to or fund the new fence, that a budget variation be processed with the funds being drawn from the Infrastructure Replacement reserve which has current adequate funds available.

 

This fence will secure the miniature railway against unrestricted access to the ‘spiral’ track.

Policy and Legislation

Dividing Fences Act 1991

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

Council has been informed that the Australian Association of Live Steamers (AALS) are planning to conduct their Annual National Conference at the Miniature Railway over the Easter long weekend in 2022.  The AALS have advised that during the conference, train rides for the public will not be available and public access into the facility will not be allowed.  Hence, the lack of fencing all the way around the facility to prevent unrestricted access to the facility as well as the WWSME indications that they may not have the funds to erect this fence is provided for consideration.

 


 

If Council were to decide to fund the construction of the fence, the WWSME and Council would need to facilitate the following:

 

·    A full inspection/safety audit

·    Further details as to the exact positioning of the fence

·    A further review of the lease arrangement between Council and WWSME

Internal / External Consultation

Councils Team Leader Botanical Gardens has attended meetings with the WWSME where to determine the standard of fence being requested.  The WWSME’s advice was to price a fence ‘like for like’. 

 

Councils Director Operations and the Team Leader Botanical Gardens met with members of the WWSME on site on 30 June 2021 to discuss the proposed alignment for the fence, the standard of the fence, the lease agreement and funding options for the fence.  The alignment the WWSME are requesting is as shown earlier in this report, the standard WWSME are requesting is a 1.8m high chain link fence, they are aware of the requirements of the lease and are requesting 100% funding for the fence.  Councils Director Operations indicated that he would only support a 50% contribution to the cost of the fence in line with the principles of the Dividing Fences Act.

 

There was minimal consultation with WWSME prior to construction of the Entwine Project over the lack of a fence.  The construction plans for the Entwine Project did not require the erection of a fence.

 

 

Attachments

 

1.

Letter to WWCC - 10 December 2020

 

2.

Letter to WWCC - 20 January 2021

 

3.

Letter to WWSME (Acknowledgment) - 8 June 2021

 

4.

Fence Quote

 

5.

Lease Agreement WWCC & WWSME - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-4

 

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Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-4

 

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Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-4

 

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Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-4

 

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Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-5

 

RP-5             FINANCIAL PERFORMANCE REPORT AS AT 31 JULY 2021

Author:                    Carolyn Rodney 

General Manager:   Peter Thompson          

 

Summary:

This report is for Council to consider information presented on the 2021/22 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 31 July 2021.

 

 

Recommendation

That Council:

a      approve the proposed 2021/22 budget variations for the month ended 31 July 2021 and note the balanced budget position as presented in this report

b      note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c      note the amendment to the 2021/22 Fees and Charges document as presented in this report

d      note the details of the external investments as at 31 July 2021 in accordance with section 625 of the Local Government Act 1993

 

 

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 July 2021. Proposed budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of July when compared to budget ($93,814 up on the monthly budget). This is mainly due to an increase in the principal value of Council’s Floating Rate Note portfolio at 31 July 2021 as well as a strong return for the month for Councils TCorp managed fund.

 

 


 

Key Performance Indicators

 

Chart, bar chart

Description automatically generated

 

OPERATING INCOME

Total operating income is 8% of approved budget and is trending on budget for the month of July 2021. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 65% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 12% of approved budget so it is tracking slightly over budget at this stage of the financial year. This relates to some commitments that have been raised for the full financial year, so excluding commitments the total expenditure is 9% when compared to the approved budget.

 

CAPITAL INCOME

Total capital income is 4% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 35% of approved budget (including pending projects) which is as a result of purchase orders being raised for the full contract amounts for multi-year projects. Excluding commitments, the total expenditure is 0% when compared to the approved budget.

Please note - Carryover budgets for capital projects are still being finalised as part of the 2020/21 financial statements, which will increase the total capital projects approved budget amount in next month’s report.

 

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2021 TO 31 JULY 2021

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2021/22

BUDGET ADJ
2021/22

APPROVED BUDGET
2021/22

YTD ACTUAL   EXCL COMMT'S 2021/22

COMMT'S 2021/22

YTD ACTUAL + COMMT'S
2021/22

YTD % OF BUD

Revenue 

Rates & Annual Charges

(73,169,576)

0

(73,169,576)

(6,003,922)

0

(6,003,922)

8%

User Charges & Fees

(25,225,528)

(61,000)

(25,286,528)

(2,686,401)

0

(2,686,401)

11%

Interest & Investment Revenue

(2,014,844)

0

(2,014,844)

(248,427)

0

(248,427)

12%

Other Revenues

(3,436,033)

(15,000)

(3,451,033)

(349,040)

0

(349,040)

10%

Operating Grants & Contributions

(12,902,235)

(319,441)

(13,221,676)

(245,213)

0

(245,213)

2%

Capital Grants & Contributions

(82,436,148)

(10,326,887)

(92,763,035)

(3,575,590)

0

(3,575,590)

4%

Total Revenue

(199,184,362)

(10,722,328)

(209,906,690)

(13,108,593)

0

(13,108,593)

6%

 

 

Expenses

 

Employee Benefits & On-Costs

49,289,314

0

49,289,314

4,787,083

0

4,787,083

10%

Borrowing Costs

3,211,705

0

3,211,705

(206,345)

0

(206,345)

-6%

Materials & Services

35,727,106

997,984

36,725,090

3,008,190

3,926,753

6,934,944

19%

Depreciation & Amortisation

39,287,050

0

39,287,050

3,273,921

0

3,273,921

8%

Other Expenses

3,708,040

(14,730)

3,693,310

754,868

2,534

757,402

21%

Total Expenses

131,223,215

983,254

132,206,469

11,617,717

3,929,288

15,547,005

12%

 

Net Operating (Profit)/Loss

(67,961,147)

(9,739,074)

(77,700,221)

(1,490,876)

3,929,288

2,438,412

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

14,475,001

587,813

15,062,814

2,084,714

3,929,288

6,014,002

 

 

 

Capital / Reserve Movements

Capital Expenditure - One Off Confirmed

67,205,986

18,384,574

85,590,560

193,953

52,715,877

52,909,830

62%

Capital Expenditure – Recurrent

18,487,675

(2,906,477)

15,581,197

115,934

2,294,504

2,410,438

15%

Capital Exp – Pending Projects

51,844,544

0

51,844,544

0

500

500

0%

Loan Repayments

8,236,502

0

8,236,502

478,042

0

478,042

6%

New Loan Borrowings

(17,678,518)

(1,391,581)

(19,070,099)

0

0

0

0%

Sale of Assets

(804,819)

(825,000)

(1,629,819)

(78,314)

0

(78,314)

5%

Net Movements Reserves

(20,043,173)

(3,522,442)

(23,565,615)

0

0

0

0%

Total Cap/Res Movements

107,248,197

9,739,074

116,987,271

709,615

55,010,881

55,720,496

 

 

 

ORIGINAL
BUDGET
2021/22

BUDGET ADJ
2021/22

APPROVED BUDGET
2021/22

YTD ACTUAL   EXCL COMMT'S 2021/22

COMMT'S 2021/22

YTD ACTUAL + COMMT'S
2021/22

YTD % OF BUD

Net Result after Depreciation

39,287,050

0

39,287,050

(781,261)

58,940,169

58,158,908

 

 

Add back Depreciation Expense

39,287,050

0

39,287,050

3,273,921

0

3,273,921

8%

 

Cash Budget (Surplus) / Deficit

0

0

0

(4,055,181)

58,940,169

54,884,987

 

 

 

 

 

 

 

 

 

Description

Budget

2021/22

Budget

2022/23

Budget

2023/24

Budget

2024/25

Budget

2025/26

Budget

2026/27

Budget

2027/28

Budget

2028/29

Budget

2029/30

Budget

2030/31

Adopted Bottom Line (Surplus) / Deficit

0

860,298

1,751,328

2,469,233

3,928,332

3,831,470

3,259,284

3,494,780

3,511,108

3,930,045

Prior Adopted Bottom Line Adjustments

0

0

0

0

0

0

0

0

0

0

Revised Bottom Line (Surplus) / Deficit

0

860,298

1,751,328

2,469,233

3,928,332

3,831,470

3,259,284

3,494,780

3,511,108

3,930,045

 

 

 

 

 

 

 

 

 

 




2021/22 Revised Budget Result – (Surplus) / Deficit

$’000s

Original 2021/22 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for July 2021

$0K

$0K

$0K

Proposed Revised Budget result for 31 July 2021 - (Surplus) / Deficit

$0K

 

 


 

The proposed Budget Variations for 31 July 2021 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

(Fav)/ Unfav

1 – Community Leadership and Collaboration

CCTV Camera Replacement Baylis Street

$40K

CCTV Maintenance ($28K)

CCTV Reserve ($12K)

Nil

Council’s CCTV network within Baylis Street currently has 6 cameras that are required to be replaced in order to provide coverage for Police usage. The replacement cameras will always provide 360-degree footage, whereas current cameras require panning and proactive control to capture footage. It is proposed to fund the replacement cameras from existing 2021/22 and 2022/23 CCTV Maintenance budgets.

Estimated Completion: 30 June 2022

Job Consolidation: 21498

 

2 – Safe and Healthy Community

NSW Junior State Cup Touch

$60K

Parks & Recreation Reserve ($60K)

Nil

Wagga Wagga has been successful in securing the NSW Junior State Cup Touch Carnival for a further 2 years. Funds are required to cover the event hosting fee of $50K and venue costs such as PA hire, cleaning and waste removal of $10K. The hosting fee is paid to NSW Touch and covers traffic management and additional toilet facilities required onsite for the event. It is proposed to fund Year 1 of the event in 2021/22 by transferring operational savings from the 2020/21 Parks & Recreation budget into a reserve with the remaining $60K to be funded from the Parks & Recreation Reserve for Year 2 of the event in 2022/23.

Job Consolidation: 19515

 

 

$0K

 

 

2021/22    Capital Works Summary

 

Capital Works

Approved Budget

Proposed Movement

Proposed Budget

One-off

$85,590,560

$40,000

$85,630,560

Recurrent

$15,581,197

$0

$15,581,197

Pending

$51,844,545

$0

$51,844,545

Total Capital Works

$153,016,302

$40,000

$153,056,302

 


 

Current Restrictions

 

Due to finalisation of the 2020/21 financial year figures, reserve balances have not been included in this report.

 

2021/22 Fees and Charges Amendment – Oasis Major Events hire of 25m pool

 

Council has recently received an email from a customer querying a charge for the use of 25m pool for a regional event held in July 2021.

 

As a result of this request, it was identified that the wording of fee 0283 Major Events 25m Pool (State and National level Events) No individual entry had been incorrectly titled and should have included “Regional” level events.

 

Included in the Council Officer’s report to the 28 June 2021 Council meeting, Council staff provided the following response to submissions received during the public exhibition period for the 2021/22 Fees and Charges:

 

“In regards to the Major Events fee, Council officers strongly agree for this fee to remain in place.  All organisations hosting Regional, State or National events e.g. Swimming or Water Polo are charged the appropriate Major events fee for either the 25m or 50m pool as required”.

 

On the basis of this wording being included in the Council report adopting the 2021/22 Fees and Charge, fee 0283 has been updated to read: 0283 Major Events 25m Pool (State, National and Regional level Events) No individual entry. This is also consistent with the corresponding fee for hire of the 50m pool for Major Events.

 


 

Investment Summary as at 31 July 2021

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution

Rating

Closing Balance
Invested
30/06/2021
$

Closing Balance
Invested
31/07/2021
$

July
EOM
Current Yield
%

July
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Short Term Deposits

 

 

 

 

 

 

 

 

NAB

AA-

1,000,000

1,000,000

0.75%

0.61%

14/09/2020

14/09/2021

12

Total Short Term Deposits

 

1,000,000

1,000,000

0.75%

0.61%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

233,547

422,248

0.10%

0.26%

N/A

N/A

N/A

Rabobank

A+

31,773

31,774

0.01%

0.02%

N/A

N/A

N/A

CBA

AA-

6,017,633

6,284,815

0.10%

3.81%

N/A

N/A

N/A

CBA

AA-

16,615,291

15,116,982

0.15%

9.17%

N/A

N/A

N/A

Macquarie Bank

A+

9,020,236

9,023,300

0.40%

5.47%

N/A

N/A

N/A

Total At Call Accounts

 

31,918,480

30,879,119

0.21%

18.73%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.61%

5/06/2017

6/06/2022

60

AMP

BBB

2,000,000

2,000,000

0.95%

1.21%

30/11/2020

30/05/2022

18

Rabobank

A+

1,000,000

1,000,000

3.20%

0.61%

25/08/2016

25/08/2021

60

Westpac

AA-

3,000,000

3,000,000

1.13%

1.82%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

0.85%

1.21%

6/10/2020

6/10/2022

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.21%

3/01/2018

4/01/2022

48

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.61%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

1.32%

1.21%

28/06/2021

29/06/2026

60

BOQ

BBB+

3,000,000

3,000,000

3.25%

1.82%

28/08/2018

29/08/2022

48

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.61%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.21%

13/11/2018

15/11/2021

36

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.61%

20/11/2018

21/11/2022

48

NAB

AA-

2,000,000

2,000,000

3.01%

1.21%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.61%

30/11/2018

30/11/2022

48

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.21%

8/02/2019

8/02/2022

36

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.21%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.61%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.61%

8/07/2019

10/07/2023

48

Judo Bank

NR

1,000,000

0

0.00%

0.00%

16/07/2019

16/07/2021

24

Auswide

BBB

1,000,000

1,000,000

1.95%

0.61%

12/08/2019

12/08/2022

36

Judo Bank

NR

1,000,000

1,000,000

2.15%

0.61%

20/08/2019

19/08/2021

24

Australian Military Bank

BBB+

1,000,000

1,000,000

1.76%

0.61%

20/08/2019

20/08/2021

24

Judo Bank

NR

1,000,000

1,000,000

1.90%

0.61%

10/09/2019

9/09/2022

36

Auswide

BBB

1,000,000

1,000,000

1.72%

0.61%

3/10/2019

4/10/2022

36

ICBC

A

2,000,000

2,000,000

2.03%

1.21%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.21%

28/11/2019

28/11/2024

60

Judo Bank

NR

1,000,000

1,000,000

2.20%

0.61%

5/12/2019

3/12/2021

24

ICBC

A

1,000,000

1,000,000

1.75%

0.61%

6/01/2020

8/01/2024

48

BOQ

BBB+

1,000,000

1,000,000

2.00%

0.61%

28/02/2020

28/02/2025

60

ING Bank

A

2,000,000

2,000,000

1.50%

1.21%

2/03/2020

2/03/2022

24

Macquarie Bank

A+

2,000,000

2,000,000

1.40%

1.21%

9/03/2020

9/03/2022

24

Police Credit Union

NR

1,000,000

1,000,000

2.20%

0.61%

1/04/2020

1/04/2025

60

ICBC

A

1,000,000

1,000,000

1.85%

0.61%

29/05/2020

29/05/2025

60

ICBC

A

1,000,000

1,000,000

1.86%

0.61%

1/06/2020

2/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.21%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.21%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.60%

1.21%

29/06/2020

28/06/2024

48

ICBC

A

3,000,000

3,000,000

1.25%

1.82%

30/06/2020

30/06/2022

24

ICBC

A

2,000,000

2,000,000

1.42%

1.21%

7/07/2020

8/07/2024

48

ICBC

A

2,000,000

2,000,000

1.50%

1.21%

17/08/2020

18/08/2025

60

BoQ

BBB+

1,000,000

1,000,000

1.25%

0.61%

7/09/2020

8/09/2025

60

BoQ

BBB+

2,000,000

2,000,000

1.25%

1.21%

14/09/2020

15/09/2025

60

AMP

BBB

1,000,000

1,000,000

0.95%

0.61%

26/11/2020

25/05/2022

18

AMP

BBB

2,000,000

2,000,000

0.95%

1.21%

7/12/2020

6/06/2022

18

ICBC

A

1,000,000

1,000,000

1.20%

0.61%

7/12/2020

8/12/2025

60

Warwick CU

NR

1,000,000

1,000,000

0.75%

0.61%

29/01/2021

30/01/2023

24

NAB

AA-

2,000,000

2,000,000

0.95%

1.21%

29/01/2021

29/01/2026

60

NAB

AA-

1,000,000

1,000,000

1.08%

0.61%

22/02/2021

20/02/2026

60

NAB

AA-

2,000,000

2,000,000

1.25%

1.21%

3/03/2021

2/03/2026

60

Summerland CU

NR

1,000,000

1,000,000

0.75%

0.61%

29/04/2021

28/04/2023

24

NAB

AA-

2,000,000

2,000,000

1.40%

1.21%

21/06/2021

19/06/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.21%

25/06/2021

26/06/2023

24

Westpac

AA-

2,000,000

2,000,000

1.32%

1.21%

25/06/2021

25/06/2026

60

Total Medium Term Deposits

 

83,000,000

82,000,000

1.83%

49.74%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Bendigo-Adelaide

BBB+

507,294

506,298

BBSW + 105

0.31%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,524,704

1,526,324

BBSW + 140

0.93%

6/02/2018

6/02/2023

60

UBS

A+

2,022,342

2,025,165

BBSW + 90

1.23%

8/03/2018

8/03/2023

60

Bank Australia

BBB

752,119

752,292

BBSW + 130

0.46%

30/08/2018

30/08/2021

36

AMP

BBB

1,502,053

1,502,947

BBSW + 108

0.91%

10/09/2018

10/09/2021

36

CBA

AA-

3,078,420

3,072,729

BBSW + 113

1.86%

11/01/2019

11/01/2024

60

Westpac

AA-

3,083,414

3,078,854

BBSW + 114

1.87%

24/01/2019

24/04/2024

63

ANZ

AA-

2,561,521

2,565,435

BBSW + 110

1.56%

8/02/2019

8/02/2024

60

NAB

AA-

2,045,824

2,048,433

BBSW + 104

1.24%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,515,725

1,514,351

BBSW + 100

0.92%

17/04/2019

17/10/2022

42

Westpac

AA-

2,552,259

2,556,863

BBSW + 88

1.55%

16/05/2019

16/08/2024

63

Suncorp-Metway

A+

1,268,076

1,266,775

BBSW + 78

0.77%

30/07/2019

30/07/2024

60

ANZ

AA-

2,033,873

2,038,228

BBSW + 77

1.24%

29/08/2019

29/08/2024

60

HSBC

AA-

2,533,619

2,539,600

BBSW + 83

1.54%

27/09/2019

27/09/2024

60

Bank Australia

BBB

1,512,145

1,512,705

BBSW + 90

0.92%

2/12/2019

2/12/2022

36

ANZ

AA-

1,525,482

1,526,295

BBSW + 76

0.93%

16/01/2020

16/01/2025

60

NAB

AA-

2,034,611

2,035,618

BBSW + 77

1.23%

21/01/2020

21/01/2025

60

Newcastle Permanent

BBB

1,124,077

1,125,544

BBSW + 112

0.68%

4/02/2020

4/02/2025

60

Macquarie Bank

A+

2,027,932

2,030,429

BBSW + 84

1.23%

12/02/2020

12/02/2025

60

BOQ Covered

AAA

563,103

564,881

BBSW + 107

0.34%

14/05/2020

14/05/2025

60

UBS

A+

952,141

953,072

BBSW + 105

0.58%

21/05/2020

21/11/2022

30

Credit Suisse

A+

1,320,961

1,324,751

BBSW + 115

0.80%

26/05/2020

26/05/2023

36

UBS

A+

1,523,803

1,526,041

BBSW + 87

0.93%

30/07/2020

30/07/2025

60

Bank of China Australia

A

1,512,552

1,512,893

BBSW + 78

0.92%

27/10/2020

27/10/2023

36

Total Floating Rate Notes - Senior Debt

 

41,078,050

41,106,522

 

24.94%

 

 

 

Fixed Rate Bonds

 

 

 

 

 

 

 

 

Northern Territory Treasury

AA-

0

1,000,000

1.50%

0.61%

14/07/2021

15/12/2026

65

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.30%

1.21%

29/04/2021

15/06/2026

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.21%

30/11/2020

15/12/2025

60

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.00%

0.61%

20/11/2020

15/12/2025

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.21%

21/10/2020

15/12/2025

62

Total Fixed Rate Bonds

 

7,000,000

8,000,000

1.14%

3.64%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,824,100

1,859,214

1.93%

1.13%

17/03/2014

1/07/2026

147

Total Managed Funds

 

1,824,100

1,859,214

1.93%

1.13%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

165,820,630

164,844,855

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

3,198,886

4,299,578

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

162,621,744

160,545,276

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 50% of the portfolio across a broad range of counterparties. Cash equates to 19%, with Floating Rate Notes (FRNs) around 25%, fixed rate bonds around 5% and growth funds around 1% of the portfolio.

 

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Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

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All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

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Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $162.6M to $160.5M.

 

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Monthly Investment Movements

 

Redemptions/Sales – Council redeemed the following investment security during July 2021:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Judo Bank (Unrated) Term Deposit

$1M

2 years

2.30%

This term deposit was redeemed on maturity and the funds were reinvested in a new 5-year fixed rate bond (see below).

 

New Investments – Council purchased the following investment security during July 2021:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Northern Territory Treasury Corporation (AA-) Fixed Rate Bond

$1M

5 ½ years

1.50%

Council’s independent Investment Advisor advised this fixed rate bond represented good value, with a highly rated government entity, when compared to the term deposit market – with the next best term deposit rate available for a 5‑year term also being 1.24%.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $243,853, which compares favourably with the budget for the period of $150,039 - outperforming budget for the month by $93,814.

 

Council’s outperformance to budget for July was a result of the Floating Rate Note (FRN) portfolio experiencing a positive return for the month, with Council seeing a slight increase in the principal value of the portfolio of 0.08% (or $32,643). Council’s TCorp Long Term Growth fund also experienced a positive return for the month of July, returning 1.93% (or $35,114) for the month as domestic and international shares gaining 1.10% and 1.79% respectively for the month.

 

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In comparison to the AusBond Bank Bill Index* of 0.00% (annualised), Council’s investment portfolio returned 1.56% (annualised) for the month of July. Cash and At‑Call accounts returned 0.24% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Councils investment portfolio has returned 1.64%, outperforming the AusBond Bank Bill index by 1.59%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 15 June 2020.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2005

Section 212 - Reports on council investments

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

All relevant areas within the Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

Attachments

 

1.

Capital Works Program 2021.22 to 2030.31

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-5

 

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Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-6

 

RP-6             SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE

Author:                    Carolyn Rodney 

General Manager:   Peter Thompson

         

 

Summary:

Council has received a number of fee waiver requests which is detailed for Council’s consideration.

 

 

Recommendation

That Council:

a      in accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following group:

i.    Wagga Wagga Rescue Squad: $2,165.00 (Request 1)

b      respectfully decline the Section 356 request from the following group:

i.     St Vincent de Paul Society NSW (Request 2)

c      note the proposed budget available for financial assistance requests for the remainder of the 2021/22 financial year

 

 

Report

Two (2) Section 356 financial assistance requests are proposed for consideration at the 23 August 2021 Ordinary Council meeting, which is shown below:

 

1.   Wagga Wagga Rescue Squad

 

Martin Gregory, Squad Treasurer at Wagga Wagga Rescue Squad writes:

 

Dear Mr Thompson,

 

It has come to my attention that the Wagga Wagga Rescue Squad has an outstanding account for the lease fees covering the Squads building, I apologise for slowness of this letter, I thought the issue had been dealt with by previous Squad management.

 

The previous lease had always been written off under council resolution No. 1099 of 24 August 1998.

 

The Squad understands and recognises that this was out of the ordinary and is not part of Wagga city council normal operations when dealing with leases like this one.  However the Squad only exists to assist the Wagga Wagga community, receives very little funding, almost all funds are raised from community activities or donated by community organisations, and provides a 24/7 emergency service, that is provided on a 100% volunteer basis

 

Historically the Squad has assisted the Wagga Wagga community for 70 years, we hope you find the volunteer service provided valuable at this small cost and are able to take care of the account as per the previous council resolution.

 

I also note that in 2019 the Squad did pay the account out of error, it would be highly appreciated if this previous payment could be refunded as well.

 

Feel free to contact myself if you require any further information or input, I can be contacted on 0428312583.

 

Yours sincerely

 

Martin Gregory

Squad Treasurer

Wagga Wagga Rescue Squad

 

 

The above request aligns with Council’s Strategic Plan “Community place and Identity” – Objective: “We have opportunities to connect with others”.

The financial assistance request involves the annual licence and preparation fee for the period 01/05/2019 – 30/04/2022. The total request of $2,165.00 is proposed to be funded from the unallocated funds within the general Section 356 budget. The Wagga Wagga Rescue Squad have not received any other funding from Council in the 2021/22 financial year.

2.   St Vincent de Paul Society NSW

 

The St Vincent de Paul Society NSW operate the Edel Quinn Shelter at 6 Edel Quinn Lane.   Edel Quinn provides crisis accommodation and case management services primarily for men who are experiencing homelessness in the Wagga Wagga region.

 

Bonnie Jackson-French, Team Leader Accommodation writes:

 

Good morning,

 

I am emailing you regarding the council rates notice we received in the mail this morning – please see attached.

The invoice is correct and I am not disputing it at all.

 

I am hoping that perhaps it may be possible to obtain a waiver of the additional bin fee (equal to $1230) from our notice.

As I know you are well aware, the current pandemic has had a massive effect on our revenue and expenses at St Vincent de Paul.

If you watch Prime news, you may have seen me on there appealing for food help!

Any possible area of savings would help our facility unimaginably so that we can continue to provide support to those needing crisis accommodation and support in the Riverina.

 

I look forward to your response.

Kind regards,

Bonnie.

 

There are 10 Kerbside Waste additional bin services provided at 6 Edel Quinn Lane, at a cost of $123 each bin per year. Council officers contacted the organisation to confirm all additional bins are required, and also to provide information on the waste services that Council currently provides to the community, including alternate options if appropriate. It was confirmed that all additional bins are required as their bins are always full on collection.

Council recognises the important service this facility provides to the homeless community in Wagga.  As Council is responsible for payment to our waste collection provider, it is not recommended by staff that Council provides this financial assistance.  Kerbside waste charges are a service charge that apply to all ratepayers within the collection area, including all charities and not for profit organisations.  

Financial Implications

Section 356 Budget Summary

Previously advised unallocated balance of 2021/22 Section 356 fee waiver financial assistance budget

$37,048.00

1)  Wagga Wagga Rescue Squad

($2,165.00)

2)  St Vincent de Paul Society NSW – not recommended for fee waiver

-

Subtotal Fee Waivers included in this report –

proposed to be funded from the Section 356 Budget

($2,165.00)

Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2021/22 Financial Year

$34,883.00

Policy and Legislation

POL 078 – Financial Assistance Policy

 

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Cross Directorate consultation has been undertaken as required.


 

 

Attachments

 

1.

Wagga Wagga Rescue Squad - Section 356 Request

 

2.

St Vincent de Paul Society - Section 356 Request

 

  


i.            Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

ii.           RP-6

 

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iii.         Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

iv.         RP-6

 

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Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-7

 

RP-7             RESPONSE TO NOTION OF MOTION - CITY BRAND

Author:                    Michael Casey 

General Manager:   Peter Thompson

         

 

Summary:

The purpose of this report is to provide a response to a Notice of Motion submitted by Councillor Keenan at the 28 September 2020 Council Meeting.

 

 

Recommendation

That Council receive and note this report.

 

Report

At the 28 September 2020 Council Meeting a Notice of Motion was submitted by Councillor Keenan and it was resolved:

 

That Council receive a report no later than the last meeting in November 2020 that:

 

a      outlines the original budget and intent for implementation of the adopted City Brand, Council’s investment in rolling out the brand, Council’s current use of the City Brand; and

 

b      include any recommended actions to either strengthen the use and organisational compliance of the City Brand

 

This report has been prepared in response to that Notice of Motion.

 

Original Intent, budget and rollout

 

The City Brand (including the ‘blob’ logo) was designed to provide a cohesive impression of Wagga Wagga and is completely separate to Council’s corporate brand (i.e. the crow logo). The City Brand consists of a logo ‘blob’ and graphics, font treatment and colour palette, as well as guidance for the style of photography. The brand style guide is comprehensive in its intention as to how to promote the city.

 

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City Brand ‘blob’

Council Corporate Logo

 

The City Brand can be used by any business or organisation in the community such as educational providers and businesses to promote Wagga Wagga as a place to live, work and invest. Details regarding the City Brand Guidelines and examples of how it can be applied are available at:

https://wagga.nsw.gov.au/community/about-wagga-wagga/city-brand

 

In 2011 the total amount paid to ‘FutureBrand’ by Wagga Wagga City Council was $97,043.58 (this number has been determined based on invoices paid to FutureBrand by WWCC).

 

It is difficult to reconcile Council’s total investment in the brand over the years, but Council’s investment includes examples such as the brand guidelines book, citywide corporate documents, promotional items at the Visitor Information Centre, the 'Welcome to Wagga Wagga’ signs (which are still in place), the street flags that adorn both Fitzmaurice and Baylis streets and the branding wrap on ‘Charlie Truck’.

 

Council’s current use of the city brand

 

Council’s communication team currently applies the City Brand ‘blob’ to appropriate documents and items such as the main street flags and campaign materials where the city is the focus of the work. The ‘blob’ is also included on published materials across the organisation. The ‘blob’ does not appear on social media images where adding text and logos to social post images hampers the performance of the post - clean images perform better so this treatment of adding to an image is generally avoided.

 

The City Brand also accompanies the work of the Visitor Economy team promoting the city to visitors. Event marketing, partnership program and general visitor communication pieces all include the City Brand logo, but not the other branding element of the ‘bubbles’ illustrative elements.

 

For designers within the communication team the ‘bubbles’ graphics are a resource to be used where possible and appropriate. The reality however is that design styles have changed significantly over the last 10 years and internal clients require the use of more current graphic elements in their work. This is true for corporate documents and signage across the city where style guides have been developed that match the corporate logo and palette.

 

A good example of changing style for a published piece that represents the city is the Official Visitors Guide produced with the Visitor Economy team. The Visitor Economy team face their own challenges when branding the promotion of the city and surrounds for visitors to the area, and the current branding elements have undergone a gradual transformation in line with the changing attitudes and tastes of the target market. 

 

Current document samples:

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The City Brand is not seen as being appropriate to the outcomes being sought by the Visitor Economy team. A destination brand tells a different story to a local government brand such as the City Brand – visitor experiences vs community information. While there is some commonality the destination brand is marketing outside of the LGA and tells a different story.

 

The current approach with the ‘Wagga Wagga + Surrounds’ promotion is considered an interim solution. Ultimately Council staff are aiming to develop a Destination Management Plan which will in turn drive the development of the Wagga Wagga visitor brand and identity.

 

Recommendations for use of and organisational compliance

 

The City Brand ‘blob’ is used on external Council documents that are targeted at residents of the city, as well as on visitor focused materials that represent the city. However, currently it is a community brand with blurred guidelines around its use. 

 

Going forward designers will still use the ‘blob’ on external documents, as well as leverage the fonts, colours and intention of the original brand where suitable. The designers feel that the removal of the ‘bubbles’ illustrative treatment (refer to the below image) will have little bearing on the intent of the original branding work completed by FutureBrand, where it was identified that the emphasis should be on the name ‘Wagga Wagga’ as a core element in the recognition of the city, and this will assist in keeping the branding work relevant while also meeting the design expectations of the public.

 

‘bubbles’ illustrative treatment

 

In terms of graphic elements, the communications team will continue to provide a suite of products that reflects the current style of design at a local government level and will influence the use of the brand within Council where appropriate to the project or audience. Council’s current design style doesn’t always utilise the graphic brand elements from the original City Brand, in particular the ‘bubbles’ illustrations – as they have declined in relevance over time. There is a strong overall corporate style developing that is both contemporary and conservative and it is felt that this meets the current requirements of the City Brand.

 

The ‘blob’ will continue to represent the city alongside the ‘Wagga Wagga + Surrounds’ tagline to appeal to visitors, and alongside the Council logo in documents that target residents and businesses of the city.

 

The museum, theatre and library all have their own brands as facilities to reflect the positioning and direction of their operations and these facilities will continue to use their own brands in their communication and marketing work, in conjunction with the Communications and Engagement Coordinator.

 

Visit Wagga Wagga will continue in its focus on reaching its identified target audience, applying the City Brand logo to documents, noting that future development work on city branding and destination branding will need to occur to remain relevant. 

 

The future of Wagga Wagga city branding: opportunities

 

The City Brand work was a significant body of work that remains relevant today. Many of the same challenges exist and the brand guideline provides an excellent reference point for representing a growing and changing city.

 

An opportunity exists to update the branding work to reflect contemporary styles but at this time the resources to undertake this work are not available and it would not be seen as a priority project. There is recognition that use of the City Brand has gradually shifted away from its original intent and a brand focused project to update the guidelines for the organisation will have to be done in the coming years. Future work may look to expand and update the previous work rather than starting again.

 

In considering the future of the City Brand, Council staff would recommend updating the graphic style elements to a more contemporary treatment with a focus on photography that represents the local population. An opportunity exists to tie the work to Council’s strategic documents such as the Disability Inclusion Action Plan and the Reconciliation Action Plan. By specifying a truly representative body of photographic assets as part of the branding it would be possible to more equally represent the community of Wagga Wagga by publishing images of people with disabilities and culturally, socially diverse groups.

Financial Implications

N/A

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Place and Identity

Objective: We are proud of where we live and our identity

Outcome: We have a strong sense of place

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Discussions took place with internal stakeholders.

 

 


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-8

 

RP-8             RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS

Author:        Ingrid Hensley 

Director:      Peter Thompson

         

 

Summary:

This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion.

 

 

Recommendation

That Council receive and note the following registers:

a      Active Resolutions as at 17 August 2021

b      Active Notice of Motions as at 17 August 2021

c      Resolutions including Notice of Motions completed from 21 July 2021 to 17 August 2021

 

Report

The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 17 August 2021:

·    97 Active resolutions

·    14 Active Notices of Motions

·    22 resolutions including Notice of Motions have been completed from 21 July 2021 to 17 August 2021

 

Financial Implications

N/A

Policy and Legislation

Council’s Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A


 

 

 

Attachments

 

1.

Active Resolution Register - August 2021 - Provided under separate cover

 

2.

Active Notice of Motions Register - August 2021 - Provided under separate cover

 

3.

Completed Resolution Register - August 2021 - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 23 August 2021

RP-9

 

RP-9             RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

Author:                    Scott Gray 

General Manager:   Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings that were not answered on the night.

 

Councillor K Pascoe requested Council consider whether the Tarcutta Progress Association can undertake the BBQ Maintenance & Cleaning Works for remuneration.

Staff will make contact with the Tarcutta Progress Association to discuss the possibility of them undertaking the BBQ cleaning for renumeration.

 

Councillor D Hayes requested an update on improving the pedestrian crossing at the Fernleigh Road rail crossing.

The existing pedestrian access corridor at Fernleigh Road is currently being investigated to understand whether or not it is compliant with ARTC Standards, and if not, what is required to ensure that it is.

 

Councillor V Keenan requested to Council investigate installing additional bus stops in Lloyd area particularly in the newly developed section.

Council staff are following up with Busabout and Transport NSW to identify what the drivers and trigger points are to expanding the bus network through the growth suburbs as they expand. Further details will be provided in the Councillor bulletin once a response has been received.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

 

     

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 August 2021.

 

QUESTIONS/BUSINESS WITH NOTICE


Report submitted to the Confidential Meeting of Council on Monday 23 August 2021

CONF-1

 

Confidential Reports

CONF-1        Proposed Sale of Commerical Land - Tasman Road

Author:        Matthew Dombrovski 

Director:      Michael Keys

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (ii)   commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.        

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 August 2021.

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