Minutes of the Ordinary Meeting of Council held on Monday 13 September 2021.

 

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Dan Hayes

Councillor Vanessa Keenan (via audio-visual link)

Councillor Rod Kendall

Councillor Tim Koschel (via audio-visual link)

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                                     (Mr P Thompson)

Director Community                                                                                  (Mrs J Summerhayes)

Director Infrastructure Services                                                                                    (Mr W Faulkner)

Director Projects                                                                                    (Mr S Barber)

Director Regional Activation                                                                                    (Mr M Keys)

Chief Financial Officer                                                                                  (Mrs C Rodney)

Chief Operating Officer                                                                                    (Mr S Gray)

Manager Corporate Governance & Risk                                                                                   (Ms I Hensley)

Manager Community Services                                                                                   (Ms M Scully)

Manager Library Services                                                                                   (Mrs C Campbell)

Senior Financial Accountant                                                                                    (Mr Z Wilson)

Corporate Governance Coordinator                                                                                  (Mrs N Johnson)

Strategic Asset Planner (Parks & Recreation)                                                                                    (Mr B Creighton)

Communications & Engagement Officer                                                                                    (Mr S Shaw)

Governance Officer                                                                                   (Ms K West)

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

 

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

APOLOGIES

No apologies were received.

 

Welcome – DIRECTOR PROJECTS

The General Manager, Mr P Thompson and the Mayor, Councillor G Conkey OAM, welcomed the new Director of Projects, Mr Scott Barber to Council. Scott joins Council with extensive local government knowledge and experience and Council are delighted to have him join our staff.

Confirmation of Minutes

CM-1        Ordinary Council Meeting - 23 August 2021

 

21/286      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That the Minutes of the proceedings of the Ordinary Council Meeting held on 23 August 2021 be confirmed as a true and accurate record.

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

Declarations Of Interest

No declarations of interest were received.

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

21/287      RESOLVED:

                On the Motion of Councillors D Hayes and K Pascoe

That Council bring forward consideration of EnGlobo to precede the public discussion forum.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

PROCEDURAL MOTION - ENGLOBO

21/288      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-1, RP-2, M-1,  CONF-1 to CONF-3 be adopted as recommended in the business papers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

PUBLIC DISCUSSION FORUM

 

RP-5   RRL DEED OF AGREEMENT EXPIRY DATE AND WAGGA WAGGA CITY COUNCIL LIBRARY SERVICE OPTIONS

·     Annemaree Lloyd - Speaking in favour of the report (via audio-visual link)

 

·     Belinda McMahon - Speaking in favour of the report

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

21/289      RESOLVED:

                On the Motion of Councillors D Hayes and R Kendall

That Council bring forward consideration of the following reports to follow the public discussion forum:

·       RP-5 - RRL DEED OF AGREEMENT EXPIRY DATE AND WAGGA WAGGA CITY COUNCIL LIBRARY SERVICE OPTIONS

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

 

Reports from Staff

RP-5        RRL DEED OF AGREEMENT EXPIRY DATE AND WAGGA WAGGA CITY COUNCIL LIBRARY SERVICE OPTIONS

 

A Motion was moved by Councillor D Hayes and Councillor R Kendall

That Council:

a           approve the Standalone Wagga Wagga City Library Service Option on expiry of the current RRL Deed of Agreement at 30 June 2022

b           noting if this option is supported no further funds will be requested to undertake the rest of the proposed works in Stage 2 Library Review as the proposed reserve to be established in the Standalone Option will be used to leverage funds for any capital works required from State and Federal funds received

c            note that this will result in a revised total estimated expenditure for Library Services for the 2022/23 financial year of $2,603,723, which includes an annual budget allocation commencing in 2022/23 of $112,257 to a new Library Reserve to leverage funds, as noted in b above.

d           send a letter of thanks and acknowledgement to Riverina Regional Library for the services provided over the past term agreements

 

An AMENDMENT was moved by Councillor D Tout and seconded by Councillor T Koschel

 

That Council:

a       renew its membership of the Riverina Regional Library for the upcoming quadrennial period 2022-2026 only, with the exclusion of the mobile library service

b       approve the standalone staffing, functional and structural changes in relation to the Outreach & Communication section of Appendix E referred to in the cost comparison section of this report

c       report back to Council at the first 2022/23 budget workshop in regards to:

i        confirming the $2,715,980 budget for 2022/23 for the library cost centre

ii       ascertaining the balance of funds required to deliver (a) and (b) over and above the budget to be confirmed in (c)(i)

d       during the 2022/23 budget process identify potential funding sources for any shortfall identified in (c)(ii) for the period 2022-2026

 

 

The AMENDMENT on being put to the meeting was LOST.

 

 

 

 

RECORD OF VOTING ON THE MOTION

For the Amendment

Against the Amendment

T Koschel

Y Braid OAM

D Tout

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

 

21/290      RESOLVED:

                On the Motion of Councillors D Hayes and R Kendall

That Council:

a           approve the Standalone Wagga Wagga City Library Service Option on expiry of the current RRL Deed of Agreement at 30 June 2022

b           noting if this option is supported no further funds will be requested to undertake the rest of the proposed works in Stage 2 Library Review as the proposed reserve to be established in the Standalone Option will be used to leverage funds for any capital works required from State and Federal funds received

c           note that this will result in a revised total estimated expenditure for Library Services for the 2022/23 financial year of $2,603,723, which includes an annual budget allocation commencing in 2022/23 of $112,257 to a new Library Reserve to leverage funds, as noted in b above.

d           send a letter of thanks and acknowledgement to Riverina Regional Library for the services provided over the past term agreements

 

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

G Conkey OAM

Y Braid OAM

D Hayes

T Koschel

V Keenan

D Tout

R Kendall

 

K Pascoe

 

 

 

 

 

RP-1        Proposed New Fee and Charge for 2021/22 - Conduct Money - Subpoenas

 

21/291      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That Council:

a      note that there were no public submissions received during the exhibition period

b      adopt the following new fee from 14 September 2021:

Item Number

Fee and Charge Description

Pricing Policy ID

2021/22 Fee (excl GST)

GST

2021/22 Fee (incl GST)

Basis

NEW

Conduct Money – Subpoenas

C

$30.00

$0.00

$30.00

Each

 

 

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

 

 

RP-2        POL 075 - Investment Policy

 

21/292      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That Council:

a      note the recommendation from the Audit, Risk and Improvement Committee contained within this report

b      note only minor changes are proposed to POL 075 – Investment Policy

c      endorse the draft POL 075 - Investment Policy, that is to be placed on public exhibition for a period of 28 days from 14 September 2021 to 12 October 2021 and invite public submissions until 26 October 2021 on the draft policy

d      receive a further report following the exhibition and submission period:

i       addressing any submissions made in respect of the proposed POL 075 – Investment Policy

ii      proposing adoption of the Policy unless there are any recommended amendment deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-3        OPERATIONAL PERFORMANCE REPORT - 2020/21

 

21/293      RESOLVED:

                On the Motion of Councillors D Tout and D Hayes

That Council receive and note the end of year performance report against Council’s Combined Delivery Program and Operational Plan 2020/2021.

CARRIED

 

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

RP-4        RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

 

21/294      RESOLVED:

                On the Motion of Councillors T Koschel and D Hayes

That Council receive and note the report.

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-5 - RRL Deed of Agreement expiry date and Wagga Wagga City Council Library Service Options was moved forward to follow the Public Discussion Forum.

 

 

Committee Minutes

M-1          CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 19 AUGUST 2021

 

21/295      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 19 August 2021.

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

Councillor D Hayes requested feedback on Council’s potential support to the local businesses community in registering interest, planning and identifying a suitable solution in response to the State Government Masterplan for installing electric car charging stations.

 

Councillor K Pascoe requested that Council review information and outcomes of the Victorian Local Government program being undertaken in the management of disposable nappies and provide a report back to Council providing a comparison to Council’s current initiative.

 

Councillor D Tout requested advice on planned maintenance for Oura Road (approx. 300 metres past Pattersons Road) to fill potholes and undertake urgent repairs.

 

The Mayor, Councillor G Conkey OAM requested advice from the General Manager on Council’s acceptance of asbestos from fire damaged buildings, including the status of a proposed license for that process, and update on whether Council are proposing to have that service available at the Gregadoo Waste Management Centre.

 

 

Confidential Reports

CONF-1   RFQ2021-543 SPRAYED BITUMINOUS SURFACING

 

21/296      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That Council:

a      accept the offer of Bitupave Limited T/a Bora Asphalt (ABN: 53 000 102 376) for the provision of sprayed bituminous surfacing services in the schedule of rates supplied with their offer

b      authorise the General Manager or their delegate to enter into a Contract with Bitupave Limited T/a Bora Asphalt (ABN: 53 000 102 376) for the provision of sprayed bituminous surfacing services to 30 June 2022

c      authorise the General Manager or their delegate to extend the contract for 3 x 12 month periods at Council’s sole discretion.

d      authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

CONF-2   ATP Stage 2 - Bagley Drive to Silvalite Shared Path

 

21/297      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That Council:

a      note the outcomes of the negotiation on the construction of the Active Travel Stage 2 Bagley Drive to Red Hill Road shared path

b      approve a variation of $801,391 excl GST to the Wagga Wagga Multi-Sport Cycling Complex contract for Joss Constructions to complete these works

c      approve the budget variations detailed in the Financial Implications section of this report

d      authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-3   Proposed Assignment of Airport Sub-Leases - Light Aircraft Precinct Hangar Site 16

 

21/298      RESOLVED:

                On the Motion of Councillors K Pascoe and R Kendall

That Council:

a      agree to assign the Airport sub-leases over Light Aircraft Precinct Hangar Site 16 as per the details set out in the body of this report

b      delegate authority to the General Manager or their delegate to execute any necessary documentation on behalf of Council

c      authorise the affixing of Council’s Common Seal to documents relating to this matter as per the details set out in the body of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.32pm.

 

…………………………………………………..

                                                                                    MAYOR