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Agenda and
Business Paper

 


Ordinary Meeting of Council

 

 

 

To be held on
Monday 25 October 2021

at 6.00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au


wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 25 October 2021 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor DCouncillor Dan Hayes

Councillor VCouncillor Vanessa Keenan

Councillor RCouncillor Rod Kendall

Councillor TCouncillor Tim Koschel

 

Councillor KCouncillor Kerry Pascoe

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 25 October 2021.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 25 October 2021

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 11 October 2021                                3

DECLARATIONS OF INTEREST                                                                                    3

Councillor Report

CR-1            Councillor Report - Developers in Local Government          4

Reports from Staff

RP-1            PLANNING PROPOSALS - LEP18/0004 AND LEP18/0009 - GREGADOO ROAD AND TALLOWOOD CRESCENT - AMENDMENT TO LAND ZONING AND MINIMUM LOT SIZE REQUIREMENTS OF THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 AND AMENDMENT TO WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010      6

RP-2            LIVESTOCK MARKETING CENTRE - Supply and installtion of shade sails over sheep delivery yards                                                             21

RP-3            Wagga Wagga Major Overland Flow Floodplain Study (MOFFS) & The Tarcutta, Ladysmith and Uranquinty Floodplain Study (VOFFS)   23

RP-4            ANNUAL FINANCIAL STATEMENTS 2020/21                                           29

RP-5            New Year's Eve 2021 & 2022                                                                39

RP-6            FINANCIAL PERFORMANCE REPORT AS AT 30 SEPTEMBER 2021       47

RP-7            SECTION 356 REQUESTS FOR FINANCIAL ASSISTANCE                       82

RP-8            PETITION - WAGGA WAGGA TO LADYSMITH RAIL TRAIL                     87

RP-9            Delegations during the election period                                   92

RP-10          RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                      98

RP-11          RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                         107

Committee Minutes

M-1              CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 7 October 2021 and ARIC Annual Report                                       112

M-2              Local Traffic Committee - Electronic Meeting - 9 September 2021          118   

QUESTIONS/BUSINESS WITH NOTICE                                                                     123

 

 

Confidential Reports

CONF-1       RFT2022-03 DUKE OF KENT COMMUNITY BUILDING DESIGN & CONSTRUCT  124

CONF-2       FITNESS GYM, OASIS AQUATIC CENTRE - EXPRESSION OF INTEREST 125

CONF-3       RFT2022-04 CONCRETE CRUSHING SERVICES                                    126

CONF-4       Proposed Acquisition of Land - Part 6318 Olympic Highway, Uranquinty, being part Lot 1 DP 1068577                                                            127

CONF-5       Proposed Acquisition of Land - Cnr Pine Gully Road and Old Narrandera Road, Gobbagombalin, being Part Lot 450 DP 1271227          128

CONF-6       Proposed Grazing Licence - Little Burrundana, 43 Livingstone State Forrest Road - Part Lot 1 DP 803622                                            129

CONF-7       INDOOR RECREATION FACILITY, BOLTON PARK STADIUM - EXPRESSION OF INTEREST                                                                                              130

CONF-8       CONTAINER DEPOSIT SCHEME (CDS) - REFUND SHARING ARRANGEMENT   131

 


 

 

PRAYER

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

 

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

 

APOLOGIES

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 11 October 2021       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 11 October 2021 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - 11 October 2021

132

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

CR-1

 

Councillor Report

CR-1              Councillor Report - Developers in Local Government

Author:         Councillor Tim Koschel

 

 

Recommendation

That Council:

a       takes a stance as community leaders, that developers or close associates shouldn’t stand as Councillors in the upcoming election

b       shares publicly this decision through a media campaign including but not limited to social media and print media

c        writes a letter to the Minister and Shadow Minister of local government in support of banning Developers and close associates running in the local government elections

 

Report

Summary

 

Our Local community is raising more and more concerns around transparency of councillors and the need that developers or close associates shouldn’t be involved in local Government.

 

Report

 

There has been a growing concern from our community in regard to developers or close associates being involved in local government as Councillors. While these Councillors bring a wealth of knowledge to the table and openly share their experiences and knowledge, the community believes it’s not in the best interest of the community for them to hold office. The relationships that developers and close associates can have add extra pressure to Councillors when making decision on planning applications in the chamber. Councillors do have the option to declare a pecuniary interest and leave the chamber but is this the best thing for our community to have multiple councillors out of the chamber when making important planning decisions. Councillors even if they declare a pecuniary interest still have access to all reports and information which could be used to gain inside information for their own developments.

 

Wagga Wagga City Council needs to take the lead along with other councils around NSW to take a stand for more independent representation in local government. 

 

Other Councillors personally around NSW have spoken on this issue:

 

Keith Williams, Ballina Shire Councillor ‘while there are procedures in place to manage day to day conflicts of interest in local government, there are some that just can’t be managed. Councillors will have access to privileged information that could confer a commercial advantage.’

 


 

Ms Cook, Lismore’s Deputy Mayor ‘I think real estate agents and developers should be excluded from local government councils because of the obvious conflict between their professional and Councillor interests. If they were honest then they would have to leave the chamber for discussions on every development application, every rezoning application, every acquisition of lands, or changes to the DCP or LEP that came before council,’

 

Tweed Mayor Milne ‘There is undoubtably a conflict of interest for developers and real estate agents with so much money involved in the property industry,’ 

 

‘Governments at all levels must become squeaky clean to regain the trust of their communities so this really is no brainer.’

 

*  Source  https://www.echo.net.au/2020/03/should-developers-be-banned-from-becoming-a-councillor/

 

Wagga Wagga City Council as a regional capital needs to become fully transparent and take the lead in NSW and a stance that developers or close associates shouldn’t be involved in local government.      

 

Financial Implications

N/A

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-1

 

Reports from Staff

RP-1               PLANNING PROPOSALS - LEP18/0004 AND LEP18/0009 - GREGADOO ROAD AND TALLOWOOD CRESCENT - AMENDMENT TO LAND ZONING AND MINIMUM LOT SIZE REQUIREMENTS OF THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 AND AMENDMENT TO WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010

Author:          Crystal Atkinson

Director:       Michael Keys         

 

 

Summary:

On 8 July 2019, Council resolved to support the planning proposals LEP18/0004 and LEP18/0009.

 

The planning proposals sought to rezone land from RU1 Primary Production to R5 Large Lot Residential and reduce the minimum lot size applicable from 2ha down to 4,000m2 for land on Gregadoo Road and Tallowood Crescent, Wagga Wagga.

 

The planning proposals and associated amendment to the Wagga Wagga Development Control Plan 2010 were placed on public exhibition from 27 February to 11 April 2021 (inclusive) and a post exhibition report was tabled for the 10 May 2021 Council meeting. During this process, Council staff were informed that consultation notifications were not received by all affected landowners and the decision was made to defer consideration of the amendments until further consultation was undertaken.

 

Further exhibition occurred between 15 May and 3 October 2021 (inclusive) with additional time added to the exhibition period to seek additional information for the community.

 

This report provides feedback on the public consultation and submissions received.

 

The report recommends adoption and gazettal of the amendment to the Wagga Wagga Local Environmental Plan 2010 and adoption of the subsequent amendment to the Wagga Wagga Development Control Plan 2010.

 

Recommendation

That Council:

a       note the results of the exhibition period for planning proposals LEP18/0004 and LEP18/0009

b       support planning proposals LEP18/0004 and LEP18/0009 to amend the Wagga Wagga Local Environmental Plan 2010

c        not support the extension of Tallowood Crescent to any future road and reflect this is the amendment to the Wagga Wagga Development Control Plan 2010 as identified in (f) below

d       request the NSW Department of Planning, Industry and Environment to prepare the amending instrument

e       gazette the plan and notify landowners and the NSW Department of Planning, Industry and Environment

f        adopt the amendments to the Wagga Wagga Development Control Plan 2010 with the recommended amendments identified in the report and provide notification of the adoption in the local paper

 

Application details

Submitted proposals:

LEP18/0004 – seeks to reduce the minimum lot size of 52 and 56 Gregadoo Road from 2ha to 3,000m2 (Attachment 1).

LEP18/0009 – seeks to rezone 13 and 15 Tallowood Crescent, Lake Albert from RU1 Primary Production Zone to R5 Large Lot Residential Zone. This proposal also seeks to reduce the minimum lot size requirement applicable to several lots to the south of Gregadoo Road from 2ha to 1800m2, 3,500m2 and 5,500m2 (Attachment 2).

 

In consideration of the proposals received, an addendum (Attachment 3) was prepared with a recommendation to amend the minimum lot size to 4,000m².

Applicant:

LEP18/0004 – Kerry and Cynthia Podmore (owner of 56 Gregadoo Road). Salvestro Planning has been appointed by the applicant to prepare the planning proposal.

LEP18/0009 - Stephen Jay (owner of 68 Gregadoo Road, Lake Albert). MJM Consulting has been appointed by the applicant to prepare the planning proposal.

Landowners:

Various landowners provided under separate confidential cover.

Proposal

Council is in receipt of two planning proposals to amend the Wagga Wagga Local Environmental Plan 2010 (LEP) to the south of Gregadoo Road. Details of the proposals with supporting information are attached.

 

An assessment of the applications concluded that the planning proposals may proceed as a combined proposal and that a minimum lot size of 4000m2 be applied across the precinct. The revised proposal seeks the following:

 

1.    Rezone 11, 13 and 15 Tallowood Crescent, Lake Albert (Lot 1 DP 882899, Lot 2 DP 882889 and Lot 2 DP 1013227) from RU1 Primary Production Zone to R5 Large Lot Residential Zone as per the illustration below

 

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Figure 1 – Proposed Land Zoning Changes

 

2.    Reduce the minimum lot size requirement applicable to Lots 48, 50, 52, 56, 58, 60, 62, 64, 66, 68 and 70 Gregadoo Road, 1- 7 Cottonwood Close 1 – 6, 7, 9, 11, 13, 15 Tallowood Crescent (Lot 1 DP 514671, Lot 3 DP 233523, Lot 4 and Lot 5 DP 233523, Lot 1 and Lot 2 DP 715658, Lot 5 DP 775412, Lot 8 DP 859533, Lot 7 DP 775412, Lot 15 DP 866164, Lot 2 DP 539369, Lot 3 DP 540483, Lot 9 - 13 DP 886164, Lot 1 DP 1013227, Lot 2 DP 1013227, Lot 1 and Lot 2 DP 882899, Lot 1 to Lot 8 DP 866164) from 2ha to 4000m2 as per the illustration below.

 

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Figure 2 – Proposed Minimum Lot Size Changes

 

The amendment will provide the opportunity for landowners in the precinct to subdivide their land in the future. It will create the opportunity for approximately 130 additional lots in the precinct.

Development Control Plan

As a result of the outcomes sought by the planning proposal, a subsequent amendment is also proposed to the Wagga Wagga Development Control Plan 2010. This will ensure that the precinct is developed in a coordinated manner and that new development integrates with its surround.

 

More specifically, the DCP requires the preparation of a staging plan, stormwater management plan, traffic impact assessment and the creation of buffer areas to adjoining rural zoned land to the south.

 

In response to feedback received during consultation, further amendments are recommended to the DCP as per the summary table included under Internal / External Consultation below. The DCP amendment proposed for adoption is provided as Attachment 4.

 

The DCP amendment outlines the expectations of future development and provides certainty to both the developer and landowners on what is required at development application stage.

 

In response to feedback received, the DCP amendment has been updated to reflect the desire for Tallowood Crescent to remain a closed street.

Concept Layout

As part of the planning proposal, the proponent has provided a concept layout (Figure 3). The concept layout was requested by Council and provided for the purposes of determining whether there are suitable options for servicing the proposed development and to indicate potential development outcomes.

 

The concept layout identifies potential development and staging if all landowners were to participate. This is not reliant on all landowners but indicates how staging could occur to facilitate servicing and infrastructure.

 

The layout can change at development application stage, this planning proposal process sets provisions in the LEP and DCP to guide development. Each development application will need to address all infrastructure requirements in detail reflective of the layout provided in the specific development application.

 

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Figure 3 – Concept Layout

 

Site and Locality

The precinct is located on the south of Gregadoo Road and is partly located within the R5 Large Lot Residential Zone and in the RU1 Primary Production Zone as shown in Figure 1. A minimum lot size requirement of 2 hectares currently applies under Clause 4.1 of the Wagga Wagga Local Environmental Plan 2010 to lots within the precinct.

 

Lots to the north of the precinct (north of Gregadoo Road) are in the R5 Large Lot Residential Zone and vary between approximately 1500m2 and 4300m2 in size. The Grange Lifestyle Village is located to the west. The land to the south is in the RU1- Primary Production Zone and land to the east is also zoned R5 Large Lot Residential.

 

Gateway Determination

The NSW Department of Planning, Industry and Environment issued a Gateway Determination for the planning proposal on 30 September 2019 and a subsequent alteration was issued on 1 March 2021 subject to public exhibition. A copy of the Gateway Determination and alteration is provided as Attachment 5.

Preliminary Consultation / Public Exhibition

Three stages of consultation / public exhibition have been undertaken for this proposal since September 2018.

 

Preliminary Consultation:

Consultation with affected landowners was undertaken between 21 September 2018 and 19 October 2018 to seek feedback prior to finalising consideration of the applications received and reporting to Council.

 

During the preliminary consultation 13 responses were received with 11 being objections and 2 providing support for smaller lot sizes. Submissions received during the preliminary consultation are provided as Attachment 6.

 

From this preliminary consultation, a report was tabled for the 8 July 2019 Ordinary Meeting of Council recommending a combined planning proposal to change land zoning from RU1 Primary Production to R5 Large Lot Residential and the minimum lot size from 2 hectares to 4,000m² be supported and submitted to NSW Department of Planning, Industry and Environment for Gateway Determination.

 

Initial Public Exhibition:

An initial public exhibition was held from 27 February to 11 April 2021 (inclusive). During this exhibition period, one (1) submission was received objecting to the proposed changes (Attachment 7).

 

A report was tabled for the 10 May 2021 Ordinary Meeting of Council and at this point, Council staff were notified that not all affected landowners received notification of the exhibition and proposed amendments for this exhibition period. In response, consideration of the planning proposal was deferred to enable further consultation.

 

Final Public Exhibition:

A further public exhibition period was undertaken between 15 May and 3 October 2021 (inclusive) with additional time added to the exhibition period to provide adequate time for participation and engagement.

 

In response to initial feedback received during the final exhibition, additional information was sought from the proponent regarding infrastructure servicing. In response, the proponent provided a set of servicing plans that identified staging, road hierarchy, drainage, sewer, gas, water, and electricity. The plans are provided as Attachment 8.

 

During the final exhibition period 37 submissions were received (provided as Attachment 9). A submission summary table with a response is provided as Attachment 10.

 

The major topics and concerns with options, discussion, and recommendation is provided under Internal / External Consultation section below.

 

Community Workshops:

During the final exhibition period, five (5) Community Workshops were held, both online and in person. Workshop summaries are provided as Attachment 11. The workshops were generally well supported and provided an opportunity for anyone interested in the proposals to attend and learn more about their issues and concerns.

 

 

Financial Implications

Application EP18/0004 was submitted in the 2017/18 financial year and attracted an application fee of $7,500 and application LEP18/0009 was submitted in the 2018/19 financial year and attracted an application fee of $15,000 in accordance with Council’s Fees and Charges applicable at the time of application.

 

 

Policy and Legislation

Environmental Planning and Assessment Act 1979

Wagga Wagga Local Environmental Plan 2010

 

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Changes to planning provisions present risk issues for Council, including impacts of development on the environment, community, and infrastructure. The potential impacts from this development across these issues has been considered and addressed.

 

The planning proposal process requires consultation and engagement with affected landowners and the wider community. This has been undertaken in accordance with Council’s local provisions, regulations, and the directions from DPiE in the Gateway Determination. Feedback from the community raising concerns with earlier consultation resulted in an additional and extended period of community consultation. This has provided an opportunity for interested and affected residents and community members to make submissions and seek further information on the proposal.

 

 

 

Internal / External Consultation

The planning proposal has been subject to three forms of consultation.

 

The final consultation period occurred between 15 May and 3 October 2021 (inclusive) with additional time added to the exhibition period to seek additional information for the community and provide adequate time for participation and engagement.

 

An engagement page was established at https://connect.wagga.nsw.gov.au/lep18-0004. The engagement page attracted the following traffic:

 

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A total of 30 documents were made available on the engagement page that attracted a collective of 591 downloads.

 

The final exhibition period attracted 37 submissions.  Copies of the submission are provided with this report and included as Attachment 9. In addition, a table summary of key issues raised in the individual submissions and a planning response is provided in Attachment 10.

 

To assist Councillor appreciation of key issues and concerns the following table is provided. This table outlines the major topics and concerns with options, discussion, and recommendations provided.

 

Tallowood Crescent

 

Comments / issues

§ Want no change to Tallowood Crescent.

§ No road link or pedestrian link to be provided at the end of Tallowood Crescent.

§ As a compromise, preference to have Tallowood Crescent closed off to all vehicle traffic with a public reserve walking access only between the two areas.

§ Increased traffic on Tallowood Crescent is a concern.

 

Options:

1.    Note the comments and do nothing.

2.    Completely remove Tallowood Crescent and Cottonwood Close properties from the planning proposal.

3.    Make changes to the proposed DCP amendment to ensure Tallowood Crescent remains a closed road with a pedestrian access provided that also provides infrastructure connectivity.

4.    Make changes to the proposed DCP amendment to ensure Tallowood Crescent remains a closed road with no pedestrian access.

5.    Make changes to the proposed DCP amendment to ensure Tallowood Crescent remains a closed road with future development to consider merits of a pedestrian access or infrastructure easement connection in consultation with Riverina Water County Council and Wagga Wagga City Council to ensure infrastructure servicing requirements can be addressed.

Discussion / Recommendation:

Most residents in Tallowood Crescent have raised concerns with Tallowood Crescent being a through road. Council staff have assessed the road network and Tallowood Crescent is not required to be a through road for the purposes of potential future development.

Removal of Tallowood Crescent and Cottonwood Close from the planning proposal is not the preferred approach as consideration of planning at the precinct scale is a key outcome identified in our Local Strategic Planning Statement. In addition, there are a number of existing properties in Tallowood Crescent and Cottonwood Close that are less than 1-hectare in size significantly lower than the existing minimum lot size of 2-hectares.

It is recommended to implement Option 5 above to ensure full consideration can be given to a pedestrian / infrastructure easement option.

Consultation / Exhibition Material

 

Comments / issues

§ Consultation with the community and the available information has been inconsistent and ad hoc.

§ The information made available about the proposed changes on the Connect Wagga page is incomplete and does not provide all the required information.

Discussion / Recommendation:

In response to this feedback in May 2021, the exhibition period was extended to obtain additional information and make all relevant exhibition material available.

Additional documents were made available on the website in June 2021 and additional servicing / infrastructure information provided in September 2021 with a new exhibition close date set for 3 October 2021.

No recommendations are made in response to these comments.

Minimum Lot Size

 

Comments / issues

§ The changes to the minimum lot size would change the pattern from a mixed lot residential area to a uniform 4,000m².

§ The change does not take into consideration the diversity of lifestyle that should be provided in a large lot residential community.

§ Preference for no further subdivision in the area.

§ Bought block believing subdivision was finished.

§ Do not intend to subdivide.

Options:

1.    Remove properties who do not wish to subdivide from the planning proposal and retain a 2ha minimum lot size on these properties.

2.    Retain the precinct approach to changing the minimum lot size.

Discussion / Recommendation:

Changes to the minimum lot size provisions will acknowledge that there are existing lots below 1-hectare and down to approximately 4,000m² in size as well as provide opportunities for further subdivision. The change will not force landowners to subdivide to this size, however, will ensure a consistent approach to planning, particularly for infrastructure provision to ensure development and infrastructure upgrades / provision is not occurring in an ad hoc manner.

The recommendation is to implement Option 2.

Amenity / Character:

 

Comments / issues

§ Have concerns for the quality of life and streetscape.

§ Want diversity in subdivisions.

§ The lot size proposed does not take into consideration the diversity of lifestyle that should be provided in large lot residential communities.

§ The proposal will change the quiet area to a busy and densely populated one, impacting on rural outlook.

Discussion / Recommendation:

The lot size proposed is large enough to retain and reflect the existing rural residential character in this locality.

The Wagga Wagga Development Control Plan provides development controls for new developments that facilitate retention of the rural residential character in these locations.

No recommendations are made in response to these comments.

 

Infrastructure / Servicing

 

Comments / issues

§ Concerns for the basic infrastructure and changes to traffic.

§ Services and amenities all need upgrading for existing residents.

§ The proposal does not account for increased load on existing infrastructure.

Discussion / Recommendation:

The site has access to basic infrastructure and demonstrates options for connection to and management of infrastructure provision for potential future development. Full details of infrastructure upgrades will be identified when development outcomes are known and submitted as part of a development application.

No recommendations are made in response to these comments.

Gregadoo Road Upgrade

 

Comments / issues

§ No development to commence before the Gregadoo Road upgrade occurs.

§ Gregadoo Road is not ready for the increase in housing.

§ An exit directly onto Plumpton Road would alleviate some of the additional congestion on Gregadoo Road.

Options:

1.    Note the comments.

2.    Require changes to the DCP that require the upgrades to Gregadoo Road to be completed prior to development.

3.    Enable development to proceed relying on the DA process to condition works that contribute to or directly impact on the upgrade of Gregadoo Road.

 

Discussion / Recommendation:

Gregadoo Road was originally designed to cater for the development potential at the time. Over time, development has occurred adding additional demand requiring Council to consider the existing road network, development potential and any required upgrades. The upgrades are being planned to meet the long-term needs taking into account Council’s strategy for growth.

The upgrades are being designed in response to traffic demand and service levels. If development occurs prior to the upgrade, the development can be conditioned to complete some of the upgrade works.

Development in this area Is required to enable a future connection point south of the proposal area to facilitate future development and connectivity to Plumpton Road further south. 

As development will be staged, a suitable option is to require the developer to complete relevant upgrade works as part of the DA process if required. It is recommended to implement Option 3.

Trees

 

Comments / issues

§  If subdivision occurs in Tallowood Crescent, driveway spacing should only be allowed between the current trees, no trees to be removed.

§  Tallowood Crescent is renowned for its beauty with visitors taking photos of the avenue trees.

§  Council should have a policy against removal of trees.

Discussion / Recommendation:

Vegetation is protected when it is a native species. If tree removal is proposed as part of future development, this will need to be taken into consideration and further street tree planting undertaken as required.

The street trees in Tallowood Crescent and Cottonwood Close are part of the local character of this area and any impacts on that character must be accounted for and taken into consideration in any future development application.

No recommendations are made in response to these comments.

Stormwater

 

Comments / issues

§  Calculations are incorrect and based on assumptions.

§  Stormwater drainage is non-existent with flooding of the roads occurring.

§  Swale drains do not exist and water off the nature strip and road flows towards house foundations.

§  Consideration should be given to piped stormwater. Open drains are an eyesore and costly for Council to maintain.

§  Pipe stormwater to the Lake to help with the health and condition of the Lake.

 

Options:

1.     Remodelling and review is undertaken at subdivision development application stage to ensure development does not impact adjoining properties.

Discussion / Recommendation:

Stormwater calculations are based on average runoff rates based on stormwater modelling standards and are in accordance with the size and form of development proposed. Calculations will be remodelled and reviewed at subdivision development application stage.

The DCP requires that new developments will need to provide further evidence and model stormwater flow which includes existing flow and manage as part of any new development proposal. New development will need to demonstrate and confirm they are not impacting on adjoining properties. 

It is recommended to implement Option 1.

Water

 

Comments / issues

§  Riverina Water County Council have advised they have capacity in the existing network to service the potential increase in density, however, current water pressure is low.

Options:

1.     Make changes to the proposed DCP amendment to ensure Tallowood Crescent remains a closed road with future development to consider merits of a pedestrian access or infrastructure easement connection in consultation with Riverina Water County Council and Wagga Wagga City Council to ensure infrastructure servicing requirements can be addressed.

Discussion / Recommendation:

Extension of the existing water main, whilst not guaranteed, may improve water pressure, however some pressure issues may be a result of internal property connections or plumbing fixtures.

Council will continue to liaise with Riverina Water County Council on the best approach.

It is recommended to implement Option 1. 

Process

 

Comments / issues

§  Great meeting at Lake Albert on 27 May 2021.

§  Feel like it is a money grab by landowners / developers.

§  If it goes ahead, get it done right the first time.

§  Make this proposed subdivision a benchmark for future subdivisions around Wagga Wagga.

§  Councillors were not told that most people (85%) in Tallowood Crescent and Cottonwood Close were not in favour of the development in 2018.

§  Thank Council staff for their Community Information Sessions, to be able to talk openly about our concerns and discuss possible scenarios to retain our lifestyle has been appreciated.

§  Not against development, just want it to be done with all concerns addressed.

§  The proposal involves land and we have not been spoken to by developers.

§  There has been a lack of consultation in regard to developments in the area.

§  Council is rushing this through and trying to push to a Council meeting prior to Council election caretaker mode commencing.

Discussion / Recommendation:

The full consultation outcomes have been identified in this report and all submissions have been attached.

The current Council has been involved in this proposal and have awareness of the sensitivities and demand for this development. A report will bring the issues to a decision with Council having the ability to support the proposal, support with changes, or refuse the proposal.

No recommendations are made in response to these comments.

Rates / Property Values

 

Comments / issues

§  For those not wishing to subdivide, what is the future of rates? Will rates be based on the number of blocks that could be achieved?

§  While developers look to maximise profits from rezoning into smaller lots, Council needs to take on board the views of existing residents who have the potential for their property values and amenity to be significantly reduced by such decisions.

Discussion / Recommendation:

Rates are determined by property values and where property values increase, rates can change. It is anticipated that property values will increase over time, the market will determine how this occurs on the ground.

The impact on property values is not a planning related consideration and cannot be considered as relevant grounds to reuse a planning proposal. The Valuer General determines land value based on ‘highest and best permitted use’ and in most cases, this is based on current zoning and planning restrictions. Land value is on land only and not the value of structures on the land.

No recommendations are made in response to these comments.

Open Space

 

Comments / issues

§  Want to see planning have more areas set aside for park and leisure areas.

Discussion / Recommendation:

Council’s Open Space Strategy seeks to ensure there is well located, useable, accessible, and connected open space opportunities available to the whole community. The proposed site does not trigger the need for local open space.

The open space provision in the Lake Albert Catchment is sufficient and accessible for the proposed development.

No recommendations are made in response to these comments.

Support

 

Comments / issues

§  Love Lake Albert and would like to build there but there is a lack of suitable land.

§  The civil infrastructure and community services and parks are all at your fingertips.

§  As a long-term resident of Lake Albert, support the proposal.

§  Our home and most of the street is around 4,000m², this size is most appropriate for residents seeking space and privacy without the responsibility of maintaining unused or not required land.

§  Growing the number of available blocks of land south of Lake Albert will provide opportunities for an increased number of families to live in a very desirable part of the city.

Discussion / Recommendation:

The support is noted.

 

Councillor Workshop:

 

A Councillor workshop on the planning proposals was held on 18 October 202. At the Workshop, Councillors were provided with a copy of all submissions received during the final exhibition period and the summary of key issues raised, discussions, and recommendations as per above table.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

x

x

 

x

x

x

 

 

 

x

x

 

 

 

 

 


 

Attachments

 

1.

LEP18/0004 - Application to amend Wagga Wagga Local Environmental Plan 2010 - Provided under separate cover

 

2.

LEP18/0009 - Application to amend Wagga Wagga Local Environmental Plan 2010 - Provided under separate cover

 

3.

LEP18/0004 and LEP18/0009 - Addendum to Planning Proposal - Provided under separate cover

 

4.

Amendment to Development Control Plan 2010 - Provided under separate cover

 

5.

Gateway Determination & Alteration - Provided under separate cover

 

6.

Preliminary Consultation Submissions - Provided under separate cover

 

7.

Initial Consultation Submissions - Provided under separate cover

 

8.

Additional Information - Servicing Plans - Provided under separate cover

 

9.

Final Consultation Submissions - Provided under separate cover

 

10.

Final Consultation Submission Summary and Response - Provided under separate cover

 

11.

Community Workshop Summaries - Provided under separate cover

 

12.

Landowners

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-2

 

RP-2               LIVESTOCK MARKETING CENTRE - Supply and installtion of shade sails over sheep delivery yards

Author:         Darryl Woods 

Director:       Michael Keys

         

 

Summary:

The sheep yard expansion project was completed last financial year. Incorporated in the expansion was retractable shade structures with the intent to install the shade sails over the remaining sheep yard delivery pens.

 

This report seeks Council’s approval for a budget variation funded from the Livestock Marketing Centre (LMC) reserve and authorisation for the General Manager to enter into a contract once the proposed works are tendered and assessed.

 

 

Recommendation

That Council:

a       approve the budget variation listed in the Financial Implications Section to be funded from the Livestock Marketing Centre reserve

b       call a tender for the supply and installation of shade sails over the remaining sheep yard delivery pens

c        if the tendered price is under the budget variation requested in (a) above and meets the project requirements authorise the General Manager or their delegate to enter into a contract with the successful tenderer.

d       authorise the affixing of Council’s Common Seal to all relevant documents as required

 

Report

The Wagga Livestock Marketing Centre Strategic Masterplan developed in 2015 outlined the continued operation and development of NSW’s premier livestock saleyard to 2035.

 

Last financial year the sheep yards were expanded, and as part of the upgrade, retractable shade sails were installed in the delivery pens of the new yards to then review the performance of the sails on operations and animal welfare with the intention to further expand shade structures to the existing yards if the initial installations were successful.  

 

There were two main issues affecting the potential performance the first being shading of lights during night unloading and drafting of sheep maintaining a safe working environment for agents and staff, as most of the delivery occurs though the night leading up to the Thursday sheep sale. The second area of review was if the shade sails allowed for sufficient sunlight to provide necessary ultra-violet disinfection towards maintaining a healthy environment and drying of the surface.

 

The shade sails in the deployed position have not had an adverse effect on either the lighting of the facility or the sunlight and drying of the surfaces.  The proposal to install the shade sails into the remaining yards is to have fixed sails that are not retractable.  The sails are attached to wire rope centenary with clips and can be unclipped and removed for cleaning, and, or replacement relatively quickly.

 

Financial Implications

Budget Costs

 

Estimated Value of Construction Works

$635,799

Project Management

$25,000 

Contingency (10%)

$63,000

Total Project Budget Required

$723,799

 

The project will be completed during this financial year. It is proposed to fund the total required budget from the Livestock Marketing Centre Reserve, which has current capacity.

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

 

Risk Management Issues for Council

Solution provides a better environmental and safety outcome for delivery and management of sheep.

Internal / External Consultation

Livestock Marketing Centre – Agents Association

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-3

 

RP-3               Wagga Wagga Major Overland Flow Floodplain Study (MOFFS) & The Tarcutta, Ladysmith and Uranquinty Floodplain Study (VOFFS)

Author:         Andrew Mason 

Director:       Warren Faulkner

         

 

Summary:

This report recommends that Council receive and adopt the Wagga Wagga Major Overland Flow Floodplain Risk Management Study and Plan (MOFFS) completed by WMAWater and the Village Floodplain Risk Management Studies and Plans (VOFFS) completed by GRC Hydro and receive a further report in the future outlining an implementation plan for recommendations and outcomes reached in the studies and plans.

 

 

Recommendation

That Council:

a       receive and adopt the Wagga Wagga Major Overland Flow Floodplain Risk Management Study and Plan 

b       receive and adopt the Tarcutta, Ladysmith and Uranquinty Floodplain Risk Management Studies and Plans

c        receive a further report by 31 March 2022 outlining a plan for the implementation of the recommendations and options in the studies and plans

 

Report

At its 22 March 2021 meeting, Council resolved to place the Wagga Wagga Major Overland Flow Floodplain Risk Management Study (MOFFS) and Plan and Village Overland Flow Floodplain Risk Management Studies (VOFFS) and Plans for the villages of Tarcutta, Ladysmith and Uranquinty on public exhibition and to receive a further report following the public exhibition and submission period:

 

i.    addressing any submission made in respect of the proposed reports

ii.   proposing adoption of the reports unless there are any recommended amendments deemed to be substantial and required a further public exhibition period

 

The plans were placed on public exhibition for 35 days from 1 April 2021 to 5 May 2021.  No extensions of time were requested.

 

This report summarises feedback from the public exhibition period, the main recommendations of each report and is intended to brief and inform the Council to enable it to adopt the Studies and Plans as recommended by the Floodplain Risk Management Advisory Committee.

 

It should be remembered these studies comprise stages 3 to 4 in a five-stage process as outlined in the NSW Government’s Floodplain Development Manual (FDM, 2005) (DIPNR, 2007) shown following:

 

 

The following engagement activities were used during the exhibition period:

·   Information in Council News, on the Council Website and to media outlets

·   Public notices including notification of the information sessions

·   A website with an overview of the study and plan, as well as a link to the draft report and a feedback form, and booking system for the information sessions; and

·   Individual meetings with the consultant to allow residents to discuss their specific issues and concerns, and

·   Information sessions on 20th and 21st of April 2021, consisting of a group meeting in Uranquinty and a series of one-on-one meetings with interested residents in each town.

Summary of MOFFS submissions received

A total of eight submissions were received for the MOFFS, all of which were read and logged by Council and WMAwater.

 

Feedback supported the findings of the study and was mainly centred around emphasising specific issues that community members believed should be prioritised.

 

Six of the submissions were about the recommendations in the report. The submissions were supportive of the recommendations and asked to reinforce that extensive consultation and community awareness were an integral part of the process going forward.

 

Three of the submissions were about the modelling undertaken for the report. The submissions were questioning the relevance and appropriateness of the data, these submissions have been responded to by the consultant.

 

Four of the submissions related to development and the lack of foresight and planning for downstream properties.

 

WMA Water has responded to these queries and highlighted either recommendations from this report proposed for implementation moving forward or existing Council planning controls that will assist to resolve these issues.

 

There were three submissions received that were issues related to hotspots and stormwater management. These issues were outside of the scope of the plans and will be investigated as localised matters rather than as part of a catchment wide investigation such as this study.

As there were no significant issues raised during public exhibition period requiring substantial changes to the document, WMAwater made minor amendments made to the final documents incorporating the contributions as a result of the public exhibition period and submitted the final project documents for the review and consideration of the Floodplain Risk Management Committee at their meeting on the 6 July 2021.   The FRMAC recommended that the final MOFFS project documents be submitted to Council for adoption as recorded in the minutes of the Committee Meeting reported to Council at its 9 August 2021 meeting.

The final MOFFS project documents are attached for the information of the Council

Summary of VOFFS submissions received

Feedback supported the findings of the studies and was mainly centred around emphasising specific issues that community members believed should be prioritised.

 

Tarcutta:

The nine questionnaire responses from Tarcutta indicate residents’ favour structural works for flood mitigation. Five responses supported use of levee repair/increases and modifying sections of creek channel, while seven favoured improved overland flow paths. Responses proposed a number of measures for further investigation, including improved conveyance under Tarcutta Creek Bridge, raising the levee and improvement/maintenance of drainage paths within the town. These measures will be tabulated along with the options outlined in the flood study for discussion with Council. Support for non-structural measures was relatively low, with two favouring planning controls, two awareness and education and two emergency response improvements. No particular measures were proposed in regard to planning controls.

 

Ladysmith:

The seven questionnaire responses from Ladysmith indicate residents, on average, do not strongly favour particular types of mitigation option. The highest support by residents was for improved overland flow paths (4 responses) which corresponded with issues described (almost all responses pertained to local overland flooding). Specific measures proposed included addressing a build-up of soil on Mona Vale Road, and better real-time monitoring of flood events. These measures will be tabulated along with the options outlined in the flood study for discussion with Council.


 

Uranquinty:

Uranquinty had the highest number of responses of the three towns and there was a high level of engagement with a range of types of mitigation measure. From the 29 responses, there was very high support for three types of structural option (overland flow paths, levees, and modifying creek channels) with approximately 80% support for each. Many potential measures were discussed related to levee improvements, drainage upgrades and the effect of recent development in the town. There was lower support for planning controls (14%), flood awareness and education (21%) and emergency response improvements (17%). All of the proposed measures will be tabulated along with the options outlined in the flood study for discussion with Council.

As there were no significant issues raised during public exhibition period requiring substantial changes to the document, GRC Hydro made minor amendments made to the final documents incorporating the contributions as a result of the public exhibition period and submitted the final project documents for the review and consideration of the Floodplain Risk Management Committee at their meeting on the 6th July 2021.  The FRMAC recommended that the final VOFFS project documents be submitted to Council for adoption as recorded in the minutes of the Committee Meeting reported to Council at its 9 August 2021 meeting.

The final VOFFS project documents are attached for the information of the Council.

Summary of MOFFS Flood Risk Mitigation Measures

The high priority recommendations from the MOFFS report for implementation are:

 

·    Amend Flood Plans to include Overland Flow Flood Information

·    Improve Community Flood Awareness

·    Adoption of Overland Flow Flood Planning Area

·    Adoption of Overland Flow Flood Planning Level

·    Appropriate Land Use Zoning in Future Development Areas

·    Appropriate Management of areas subject to both riverine and overland flow flood risk.

·    Confirm suitability of riverine flood related development controls within the overland flow PMF extent.

·    Inclusion of Overland Flow flood information on Section 10.7 Planning Certificates

·    Glenfield Drain and Flowerdale Lagoon improvements (further investigation)

·    Incarnie Crescent stormwater line.

·    Lake Albert Flood Mitigation improvements (further investigation)

Summary of VOFFS Flood Risk Mitigation Measures

The high priority recommendations from the VOFFS report for implementation are:

 

·    Flood Planning Area and Level for each town

·    Update the Wagga Wagga Local Flood Plan section for each town

·    Update Flood Intelligence Cards for each town.

·    Install an automatic water level recorder on Umbango Creek

·    Improve Community Flood Awareness

·    Maintenance for Levee Cross-drainage for Tarcutta

·    Uranquinty Levee System Upgrade

·    Maintenance for Levee Cross-Drainage for Uranquinty

·    Sandy Creek Regular Clearing of Sedimentation

 

Council officers have applied for funding via the 2021/22 Floodplain Management program to undertake feasibility studies for three projects as follows:

 

·    Lake Albert Enhanced Flow Scheme & Flood Mitigation works – Options LA01, LA02, LA03.

·    Glenfield Drain and Flowerdale Lagoon improvements - Options GD01, GD02, GD03, GD05.

·    Uranquinty Levee System Upgrade – Option UL01

 

It is expected the outcome of this grant application will be known in December 2021

Financial Implications

The risk management studies and plans recommend response, property and flood modification measures that will require funding to implement. Indicative costs for each recommendation are provided in the attached plans.  Grant funding is available to assist with implementation of the plans and has been applied for in the 2021/22 round as outlined above.

The last stage of the flood planning process is the implementation plan.  It is being recommended that the implementation plan be developed over the next six months and be brought back to Council for endorsement.

The MOFFS and VOFFS project budgets, expenditure and commitments to date are as follows:

Project name

Total Project Budget

Expended + Committed as at

20 September 2021

Budget Remaining/

(overspend)

Wagga Wagga Major Overland Flow Flood (MOFF) Risk Management Study and Plan

FM-0099 - (17826)

$228,940

$234,603

($5,663)

Villages Floodplain Risk Management Study and Plan

FM-115 - (18640)

$198,000

 $161,451

$36,549

Policy and Legislation

NSW Flood Prone Land Policy

NSW Floodplain Development Manual: the management of flood liable land  April 2005

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

Risk Management Issues for Council

The completion of these studies and plans assists Council in identifying flood liable land that can then be better managed to minimise risk via planning controls, infrastructure works and management plans. 

The implementation of the recommendations and actions in the studies and plans is the next stage of the overland flow management process that will be developed over the next six months.

Internal / External Consultation

A Councillor workshop was held on 7 June 2021.

 

The final documents have been the subject of internal consultation and have been endorsed by the Floodplain Risk Management Committee at its meeting on 8 July 2021.

 

External consultation methods were undertaken for 35 days as indicated in the table below.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

 

x

 

x

x

x

 

 

 

x

x

Involve

 

 

 

x

 

 

x

 

 

 

Collaborate

 

 

x

x

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

MOFFS - Final Report 2021 - Provided under separate cover

 

2.

MOFFS - Final Figures 2021 - Provided under separate cover

 

3.

VOFFS - Final Report 2021 - Provided under separate cover

 

4.

VOFFS - Appendix A - Provided under separate cover

 

5.

VOFFS - Appendix B - Provided under separate cover

 

6.

VOFFS - Appendix C - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-4

 

RP-4               ANNUAL FINANCIAL STATEMENTS 2020/21

Author:                        Carolyn Rodney 

General Manager:    Peter Thompson

         

 

Summary:

The 2020/21 Financial Statements have been completed by Council staff and have recently been audited by the NSW Audit Office.

 

 

Recommendation

That Council:

a       note the comments from the Audit, Risk & Improvement Committee Chairperson and the recommendation to Council from the Committee regarding the 2020/21 Financial Statements

b       approve the signing of the 2020/21 Financial Statements pursuant to Section 413 (2)(c) of the Local Government Act 1993

c        approve the closing balances of the Restricted Assets (Reserves) as at 30 June 2021 as detailed in Note C1-3 – Restricted cash, cash equivalents and investments

d       receive a report on the audited financial reports and auditors report at the 29 November 2021 Council Meeting, pursuant to Section 418(1) of the Local Government Act 1993 and provide public notice accordingly

 

Report

The 2020/21 Annual Financial Statements have been prepared and Council’s external auditors, NSW Audit Office have completed their audit. It is a requirement of the Local Government Act 1993 that Council prepare a statement on the General Purpose and Special Purpose Financial Reports prior to sign off by the auditor. These statements must be signed by the Mayor, one Councillor, the General Manager and the Responsible Accounting Officer.

 

This statement is required to be signed and included in the Financial Statements prior to the auditor providing the final audit reports. The Financial Statements together with the auditors’ reports must be forwarded to the Office of Local Government by 31 October 2021.

 

The 2020/21 financial statements were presented to the Audit, Risk & Improvement Committee (ARIC) at its meeting on 7 October 2021. The full report from the Chairperson was distributed in the Councillor Bulletin on 15 October 2021, with an extract applicable to this Report provided below for Councillors’ information:

 


 

Chair’s Report on ARIC meeting of 7 October 2021

Summary of Committee Discussion

This Chair’s report identifies only the reports the Committee discussed or had concerns about during this meeting. There were no apologies from Committee members.

 

The Committee commended the finance team for their efficiency in ensuring the accounts were ready in a timely manner for the auditors.

 

RP5 Financial Statements

 

The NSW Audit Office provided a report on the conduct of the audit and also provided their closing report on their audit findings.

 

The External Auditor found no contentious accounting policies or any significant changes to accounting policy during the audit, other than changes disclosed within the financial statements.

 

The Committee is not aware of any material matters about Council’s financial risks, systems of internal control or accounting policies that need to be advised to Council members at this point of time or would prevent acceptance and signature of the draft financial statements.

 

Questions from the Committee covered:

·    Source of financial disclosures in particular:

o Net losses from disposals of assets

o Reason for increase on cash and cash equivalents balance

o Source of high cash receipts from “other”

o Cash out flows from materials & services

o Reason for decline in revenue from LMC

o Internal restrictions

·    Discussed carrying values for RRL investment

·    Highlighted comparative information reported on balance sheet that appeared to require further review/correction

·    Revaluations of Infrastructure

·    IT General Controls

·    RFS assets

Relevant section within ARIC Charter

 

Council’s Financial Statements are to be reviewed by the Committee prior to presentation and sign off by Council.

 

In relation to this, the Committee’s role under the ARIC Charter notes that the Committee responsibilities include:

 

·    Satisfy itself that the annual financial reports comply with applicable Australian Accounting Standards and are supported by appropriate management signoff on the statements and the adequacy of internal controls

·    Review the external audit opinion, including whether appropriate actions have been taken in response to audit recommendations and adjustments

·    To consider contentious financial reporting matters in conjunction with Council’s management and external auditors

·    Review the processes in place designed to ensure financial information included in the annual report is consistent with the signed financial statements

·    Satisfy itself that there are appropriate mechanisms in place to review and implement, where appropriate, relevant State Government reports and recommendations

·    Satisfy itself that there is a performance management framework linked to organisational objectives and recommendations

Marg Nicholls PMIIA

Chair, Audit, Risk and Improvement Committee

Wagga Wagga City Council

 

During the ARIC Meeting, the Committee resolved the following:

 

That the Audit, Risk and Improvement Committee:

a       receive and note presentation from Council’s auditors, the NSW Audit Office

b       recommends that Council approve the signing of the 2020/21 Financial Statements pursuant to Section 413(2)(c) of the Local Government Act 1993 and the Local Government Code of Accounting Practice and Financial Reporting with the proposed amendment to the General Purpose Financial Statements Restated Balances

b       commend Council staff on the quality and timeliness of the audited papers and additionally thank the NSW Audit Office for its continued oversight of Councils Financial Statements

 

 

2020/21 Financial Overview

 

The 2020/21 draft financial statements show total income from continuing operations of $173.1M, total expenses from continuing operations of $131.6M, resulting in a preliminary net operating surplus of $41.5M (including capital grants and contributions). The 2019/20 financial year resulted in a net operating surplus of $21.0M, with the increased net result for 2020/21 mainly attributable to an increase in capital grants and contributions ($19.5M).

 


 

Extract from the draft 2020/21 Financial Statements – Income Statement:

 

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Description automatically generated

 

For the 2020/21 financial year, Council met the benchmark for five (5) of the six (6) performance indicators outlined within the Financial Statements. This is consistent with 2019/20 financial year results, with Council continuing to not meet the Operating performance ratio benchmark of >0.00%.

 

Below is an extract of the performance indicators from the draft 2020/21 financial statements.

 


 

Extract from the draft 2020/21 Financial Statements – Statement of performance measures:

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At 30 June 2021, Council held $47.7M in internal reserves, an increase of $6.1M on the previous year. The major internally restricted reserves Council holds are:

 

Reserve Name

30 June 2021

Balance

30 June 2020

Balance

Increase/

(Decrease) from prior year*

Employees Leave Entitlement

$3.798M

$3.781M

$0.018M

Civil Infrastructure

$9.787M

$5.911M

$3.876M

Grant Commission

$5.382M

$5.489M

($0.107M)

Internal Loans

$3.022M

$1.672M

$1.350M

Livestock Marketing Centre

$4.447M

$5.652M

($1.205M)

Unexpended External Loans

$2.004M

$1.284M

$0.720M

 

*Notes on Increases/(Decreases):

 

·    Civil Infrastructure Reserve – At 30 June 2021, Council elected to combine a number of reserves together, including combining the Civil projects and Fit for the Future reserve into the Civil Infrastructure reserve. Also, as a result of Council having a surplus result for the financial year, additional funds were restricted into this reserve to fund any future projects that may arise and/or reduce future year deficit budgets.

 

·    Grant Commission Reserve – $5.382M received for a 50% prepayment of the Financial Assistance Grant relating to the 2021/22 financial year. This prepayment commenced in the 2016/17 financial year.

 

·    Internal Loans Reserve – Council restricted additional funds from its 2020/21 surplus result into this reserve as a potential funding source for any future projects, on top of the $1.3M in repayments from previously funded projects. Council utilised this reserve to fund the $690K Airport deficit as a result of the COVID pandemic.

 

·    Livestock Marketing Centre Reserve – Council had a number of capital projects at this centre undertaken during 2020/21, which meant a reduction in the closing reserve balance for the year.

 

·    Unexpended External Loans Reserve – Council experienced delays on a number of capital projects for which external loan borrowings were undertaken during 2020/21. These projects are scheduled for completion in the coming years.

 

A copy of the 2020/21 Draft Financial Statements are attached to this report.

Financial Implications

Whilst this report and associated attachments show Council’s financial performance and position for the 2020/21 financial year, the adoption of this report by the Council has no financial implications.

 

 

 

Policy and Legislation

Local Government Act 1993

Sections:   413 - Preparation of Financial Reports

418 - Public notice to be given of presentation of financial reports

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The NSW Audit Office has previously supplied Council with an interim management letter, which was discussed at the 19 August 2021 Audit, Risk & Improvement Committee Meeting. The interim management letter identified seven (7) issues with one (1) rated as High, five (5) rated as Moderate and one (1) rated as Low. Council officers will undertake the actions identified in the Management Responses within the timeframes indicated.

The Management letter on the Final Phase of the Audit for the year ended 30 June 2021 will be presented to the 25 November 2021 Audit, Risk & Improvement Committee meeting and will include Councils Management responses on any issues raised.

Internal / External Consultation

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Council’s external auditors, NSW Audit Office have liaised with Council’s Finance division, along with presenting the draft financial statements to the Audit, Risk and Improvement Committee on 7 October 2021.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

X

 

 

 

 

 

 

 

X

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

2020/21 Draft Annual Financial Statements - Provided under separate cover

 

2.

2020/21 General Purpose Financial Statements - Statement by Councillors and Management - Provided under separate cover

 

3.

2020/21 Special Purpose Financial Statements - Statement by Councillors and Management - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-5

 

RP-5               New Year's Eve 2021 & 2022

Author:         Madeleine Scully 

Director:       Janice Summerhayes

         

 

Summary:

Council has supported a New Year’s Eve event in the City for the past seven (7) years. An Expression of Interest (EOI) to deliver the 2021 and 2022 New Year’s Eve events was advertised on 1 September 2021, closing on the 6 October 2021. One submission was received and is detailed in this report. Council staff are recommending that Council sponsor the New Year’s Eve submission received.

 

 

Recommendation

That Council:

a       sponsor $54,000 (excluding GST), to Colab Creative (auspiced through Walsec Industries Pty Ltd) to support the delivery of the 31 December 2021 New Year’s Eve event, Light the Lake

b       approve the General Manager or his delegate to proceed with (a) above and the signing of the event sponsorship agreement with Colab Creative (auspiced through Walsec Industries Pty Ltd)

c        allow mobile food vans to operate at Lake Albert for the duration of the 31 December 2021 New Year’s Eve Event as detailed in this report

 

Report

Background

Funding for a New Year’s Eve Event to the value of $54,000 (excluding GST) is provided in Council’s Long-Term Financial Plan for an external event organiser to run the event.

 

Committee4Wagga initiated the City’s New Year’s Eve event in 2013 and ran this event for four years at the Victory Memorial Gardens. Following this Thomas Bros Group delivered the event in 2017 and 2018 at Lake Albert. With no interest from organisations to deliver the New Year’s Eve event in 2019, following an expression of interest process, Council contracted the organisation of the event in addition to a firework display to external providers. Due to extreme heat and a state-wide fire warning the fireworks display was cancelled in 2019 and replaced with a small-scale celebration in the Victory Memorial Gardens.

 

An EOI was advertised for the delivery of the 2020 New Year’s event but with the uncertainty around COVID-19 restrictions no submissions were received, instead Council delivered a COVID-19 safe main street series of activations to mark the occasion.

 

Expression of Interest process and submission

An EOI for an external organisation to deliver the 2021 and 2022 New Year’s Eve event opened on 1 September 2021 and closed 6 October 2021, during which time three requests for information were received however only one written submission was formally submitted.

The written submission was received from Colab Creative, a small local business that has been launched to provide event management services in the city.  The business is operated by three Wagga Wagga residents with event management, event security and marketing experience and skills. The applicant has applied to deliver the 2021 event and has proposed the below COVID-19 safe New Year’s Eve celebration – Light the Lake as follows:

 

Item

Description

Location

Lake Albert Precinct

Timing

Commencing 4:30pm and concluding at 10pm

Event precincts

Apex Park, Bosley Park and the open spaces around Lake Albert

Programming

·   Four community areas around Lake Albert with food, buskers and entertainment

·   Licensed area at Apex Park to include food and music

·   VIP ticketed area at Bosley Park to include a DJ and food offerings

·   9:30pm fireworks on the water at Lake Albert  

Sponsorship

Colab Creative will seek financial assistance from sponsors to assist in the delivery of the event: One major sponsor up to the value of $15,000, complimented by four additional sponsors valued at $5,000 each. 

Event Budget

The total event budget is estimated at $111,000 which includes Council’s contribution of $54,000 (excluding GST). 

A detailed budget is attached to this report.

Council Sponsorship

Council’s sponsorship of $54,000 will go towards: 

·      Fireworks - $35,000 

·      Traffic Management – $3,000

·      Toilets – $3,500

·      COVID- 19 safe event delivery $8,784

·      Events Management Fees - $3,716

Council Recognition

In recognition of this sponsorship Council will receive the naming rights to the fireworks.

Council Requirements

Council staff will assist the event organiser with event facilitation, site preparation and event promotion, which will form part of the event sponsorship agreement.  

 


 

Staff are recommending Council sponsor Colab Creative (auspiced through Walsec Industries Pty Ltd) in the delivery of the proposed New Year’s Eve event.

 

The recommendation is made for the following reasons:

·    The application received is detailed and demonstrates the applicant’s event organisation and marketing skills and knowledge along with an understanding of Work Health Safety principles when delivering a public event

·    The Colab Creative team offer a diverse skill set and experience that is commensurate with running an event of this scale and nature

·    The proposed event footprint demonstrates an understanding of COVID-19 safe principles and aligns to the NSW Government’s Reopening NSW Roadmap

·    The proposed event is family friendly, inclusive and meets Council’s Community Strategic Plan objectives to provide opportunities to connect with others and to activate our community event spaces

·    The event provides opportunities for emerging local musicians to be showcased

·    There is opportunity for event attendees to progress to city venues following the 9:30pm fireworks to support the night-time economy and local venues as part of New Year’s Eve celebrations across the City.

 

Temporary Change to the Mobile Food Vendors Policy for this event 

The Mobile Food Vendors – Trading in Public Places Policy POL062 does not allow mobile food vans to operate within 200 metres of the boundary of an event or of an existing food and drink premises.

 

In addition, mobile food vendors cannot trade with more than four at a time in any one approved location. To assist with the COVID-19 safe planning of this event it is recommended that the restrictions as detailed above in POL062 Mobile Food Vendors – Trading in Public Places Policy are lifted for the duration of this event from 3:00pm, 31 December 2021 to 12:00am, 1 January 2022. This will allow the event precinct to be activated in the most efficient manner and provide for an inclusive event.

Financial Implications

The New Year’s Eve event has an annual budget for the current 2021/22 financial year of $54,636 (excluding GST).  This budget is available for an external event organiser to run the event.

 

Job number: 17670 – New Years Eve

Policy and Legislation

Local Government (General) Regulation 2005 

POL 062 Mobile Food Vendors – Trading in Public Places

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

Risk Management Issues for Council

Risk management will be addressed as part of the event management process and through the milestone activities outlined in the event agreement, this includes ensuring the event is managed in a COVID-19 safe manner based on the current Public Health Order in place at the time.

 

The event organiser has been advised that they must seek permission from Transport for NSW to undertake an on-water fireworks display and Police for the management of the event in general and liquor licensing.

Internal / External Consultation

Council advertised widely for Expressions of Interests to be submitted for the delivery of the 2021 and 2022 New Year’s Eve events. The Expression of Interest period opened on the 1 September 2021 and closed on 6 October 2021, during which time three requests for information were received, with one written submission submitted.

 

Internal consultation has been undertaken with the Parks and Traffic Management teams to ensure appropriate planning for this event has been considered.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

 

 

 

 

 

 

 

 

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

x

 

x

x

x

 

x

 

 

 

 

 

x

 

x

x

 

 

Attachments

 

1.

Light the Lake Event Budget

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

2.

Light the Lake Event Management Plan - Provided under separate cover

 

3.

Light the Lake Marketing Plan - Provided under separate cover

 

4.

Light the Lake Risk Assessment Management - Provided under separate cover

 

5.

Light the Lake Covid Safety Plan - Provided under separate cover

 

6.

Light the Lake NYE EOI Submission - Provided under separate cover

 

7.

Light the Lake Sponsorship Form - Provided under separate cover

 

8.

Light the Lake - Auspice confirmation

 

9.

Walsec Industries Limited Financial Report

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, reveal a trade secret. - Provided under separate cover

 

10.

Email WDF - Walsec Industries

 

11.

Auspice Letter of Support - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-5

 

Sent:                               Friday, 8 October 2021 4:52 PM

To:                                  FSD Electrics

Cc:                                  Oliver Hoffmann

Subject:                          RE: Approval

 

Hi Chris,

 

Thank you for your email confirming your support of the 2021 New Year’s Eve Event.

If you can complete the below information early next week and email back to me that would be appreciated.

 

Incorporated Association or Australian Corporation Number

Does your organisation have and ABN?

ABN:

Auspice Organisation Details

Auspice Organisation Name:

Auspice Organisation Address:

Auspice Organisation Contact:

Auspice Organisation Contact Position:

Auspice Organisation Contact Phone Number:

Auspice Organisation Contact Email:

Auspice Organisation Incorporated Association or Australian Corporation Number:

Please attached signed letter of support by Auspice Organisation:

Please attached a copy of your Auspicing Organisations most recent annual report or copy of a current financial statement:

 

Kind Regards

Sally

____________

Sally Manning

Events Officer
1300 292 442

Wagga Wagga City Council · 243 Baylis Street (PO Box 20) · Wagga Wagga NSW 2650

Committed to a thriving, innovative, connected and inclusive city


Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people,

and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.
We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers.
We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

From: FSD Electrics <admin@fsdelectrics.com.au>
Sent: Friday, 8 October 2021 4:14 PM
Subject: Approval

 

CAUTION: This email originated from outside of the organisation. Do not click links or open attachments unless you recognise the sender and know the content is safe. If you know this is a phishing email please forward to servicedesk@wagga.nsw.gov.au.

 

Hi Sally,

 

I can confirm that we are happy to support the proposed light to lake New Years 2021 event.

 

Please see our company ABN 92 628 299 455.

 

Any questions please let me know. 

 

Thank you

--

 
   Christopher Waldron 
   FSD Electrics 

   Wagga Wagga NSW 
   Email: admin@fsdelectrics.com.au    Website: www.fsdelectrics.com.au    


Attention: This e-mail and any attachments are intended for the addressee/s and may be confidential. If you have received this message in error, please delete the message and notify the sender. The contents of this message does not necessarily represent the opinions of FSD Electrics, its subsidiaries or associated companies ("FSD Electrics"). FSD Electrics does not accept any responsibility for loss or damage that may result from reliance on, or the use of, the information contained in this e-mail and any attachments

 


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-5

 

Text

Description automatically generated


Report submitted to the Ordinary Meeting of Council on Monday 25 October 2021

RP-6

 

RP-6               FINANCIAL PERFORMANCE REPORT AS AT 30 SEPTEMBER 2021

Author:                        Carolyn Rodney 

General Manager:    Peter Thompson

         

 

Summary:

This report is for Council to consider information presented on the 2021/22 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 30 September 2021.

 

 

Recommendation

That Council:

a       approve the proposed 2021/22 budget variations for the month ended 30 September 2021 and note the balanced budget position as presented in this report

b       approve the proposed budget variations to future financial years of the Long-Term Financial Plan

c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note the details of the external investments as at 30 September 2021 in accordance with section 625 of the Local Government Act 1993

 

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 30 September 2021. The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year, as any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve).  The deficit results will be accounted for as a liability in the Airport’s end of financial year statements, and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years. 

 

Proposed budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a negative monthly investment performance for the month of September when compared to budget ($99,912 down on the monthly budget). This is mainly due to a negative return for the month for Councils TCorp managed fund, as well as a negative movement in the principal value of Councils Floating rate note portfolio.

 

 


 

Key Performance Indicators

 

Chart, bar chart

Description automatically generated

 

OPERATING INCOME

Total operating income is 24% of approved budget and is trending on budget for the month of September 2021. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 70% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 26% of approved budget so it is tracking slightly over budget at this stage of the financial year. This relates to some commitments that have been raised for the full financial year, so excluding commitments the total expenditure is 23% when compared to the approved budget.

 

CAPITAL INCOME

Total capital income is 11% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 39% of approved budget (including pending projects) which is as a result of purchase orders being raised for the full contract amounts for multi-year projects. Excluding commitments, the total expenditure is 7% when compared to the approved budget.

 

 

 


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2021 TO 30 SEPTEMBER 2021

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2021/22

BUDGET ADJ
2021/22

APPROVED BUDGET
2021/22

YTD ACTUAL   EXCL COMMT'S 2021/22

COMMT'S 2021/22

YTD ACTUAL + COMMT'S
2021/22

YTD % OF BUD

Revenue 

Rates & Annual Charges

(73,169,576)

0

(73,169,576)

(18,013,528)

0

(18,013,528)

25%

User Charges & Fees

(25,225,528)

(222,906)

(25,447,204)

(6,166,226)

0

(6,166,226)

24%

Interest & Investment Revenue

(2,014,844)

0

(2,014,844)

(546,147)

0

(546,147)

27%

Other Revenues

(3,436,033)

(299,363)

(3,736,625)

(820,901)

0

(820,901)

22%

Operating Grants & Contributions

(12,902,235)

(1,096,242)

(13,998,477)

(2,923,160)

0

(2,923,160)

21%

Capital Grants & Contributions

(82,436,148)

(13,111,571)

(95,547,719)

(10,582,344)

0

(10,582,344)

11%

Total Revenue

(199,184,362)

(14,730,082)

(213,914,445)

(39,052,307)

0

(39,052,307)

18%

 

 

Expenses

 

Employee Benefits & On-Costs

49,289,314

2,467

49,291,782

11,595,912

0

11,595,912

24%

Borrowing Costs

3,211,705

0

3,211,705

580,023

0

580,023

18%

Materials & Services

35,727,106

6,327,008

42,054,113

9,449,994

3,762,015

13,212,009

31%

Depreciation & Amortisation

39,287,050

0

39,287,050

9,821,762

0

9,821,762

25%

Other Expenses

3,708,040

2,437,752

6,145,792

1,381,551

2,534

1,384,085

23%

Total Expenses

131,223,215

8,767,227

139,990,442

32,829,242

3,764,549

36,593,791

26%

 

Net Operating (Profit)/Loss

(67,961,147)

(5,962,856)

(73,924,002)

(6,223,065)

3,764,549

(2,458,516)

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

14,475,001

7,148,715

21,623,716

4,359,280

3,764,549

8,123,829

 

 

 

Capital / Reserve Movements

Capital Expenditure - One Off Confirmed

67,205,986

30,759,291

97,965,276

9,160,046

49,384,316

58,544,362

60%

Capital Expenditure – Recurrent

18,487,675

1,058,314

19,545,989

1,757,077

2,623,007

4,380,083

22%

Capital Exp – Pending Projects

51,844,544

(11,255,454)

40,589,090

4,919

1,116

6,035

0%

Loan Repayments

8,236,502

0

8,236,502

1,434,126

0

1,434,126

17%

New Loan Borrowings

(17,678,518)

(3,750,362)

(21,428,880)

0

0

0

0%

Sale of Assets

(804,819)

(2,106,159)

(2,910,978)

(376,240)

0

(376,240)

13%

Net Movements Reserves

(20,043,173)

(8,742,774)

(28,785,946)

0

0

0

0%

Total Cap/Res Movements

107,248,197

5,962,856

113,211,053

11,979,927

52,008,438

63,988,365

 

 

 

ORIGINAL
BUDGET
2021/22

BUDGET ADJ
2021/22

APPROVED BUDGET
2021/22

YTD ACTUAL   EXCL COMMT'S 2021/22

COMMT'S 2021/22

YTD ACTUAL + COMMT'S
2021/22

YTD % OF BUD

Net Result after Depreciation

39,287,050

0

39,287,050

5,756,862

55,772,988

61,529,850

 

 

Add back Depreciation Expense

39,287,050

0

39,287,050

9,821,762

0

9,821,762

25%

 

Cash Budget (Surplus) / Deficit

0

0

0

(4,064,900)

55,772,988

51,708,087

 

 

 

 

 

 

 

Long Term Financial Plan (Surplus) /Deficit

 

Description

Budget

2021/22

Budget

2022/23

Budget

2023/24

Budget

2024/25

Budget

2025/26

Budget

2026/27

Budget

2027/28

Budget

2028/29

Budget

2029/30

Budget

2030/31

Adopted Bottom Line (Surplus) / Deficit

0

860,298

1,751,328

2,469,233

3,928,332

3,831,470

3,259,284

3,494,780

3,511,108

3,930,045

Prior Adopted Bottom Line Adjustments

0

0

0

0

0

0

0

0

0

0

Revised Bottom Line (Surplus) / Deficit

0

860,298

1,751,328

2,469,233

3,928,332

3,831,470

3,259,284

3,494,780

3,511,108

3,930,045

 

 

 

 

 

 

 

 

 

 




2021/22 Revised Budget Result – (Surplus) / Deficit

$’000s

Original 2021/22 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for September 2021

$0K

$0K

$0K

Proposed Revised Budget result for 30 September 2021 - (Surplus) / Deficit

$0K

 

 


 

The proposed Budget Variations for 30 September 2021 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

(Fav)/ Unfav

1 – Community Leadership and Collaboration

Asset Revaluations

$40K

Internal Loans Reserve ($40K)

Nil

Council is required, under the Australian Accounting Standards, to undertake revaluations of its assets every 3-5 years. In 2021/22 Council is undertaking a number of revaluations, including for its land and buildings portfolio. To allow Council to engage a suitably qualified valuer to undertake this work, funding of $40K is required to be brought forward from 2022/23, where the buildings revaluation was originally budgeted to be performed.

Estimated Completion: 30 June 2022

Job Consolidation: 12184

 

2 – Safe and Healthy Community

Wiradjuri Trail Maintenance

$20K

Crown Lands Grant Income ($20K)

Nil

Council has been successful in securing a Crown Lands Grant for the Wiradjuri Trail Horticultural Maintenance. The maintenance works that will be undertaken by Councils Parks Staff will be for the sections of the trail near Flowerdale, Silvalite and Lloyd.

Estimated Completion: 30 June 2022

Job Consolidation: 21594

 

Active Travel Research Project

$77K

Sydney University Contribution ($77K)

Nil

Wagga Wagga City Council is partnering with the Sydney University, the Murrumbidgee Local Health District, Transport NSW and I-Moves Australia to complete an evaluation of the Wagga Wagga Active travel project. Part of the research being undertaken requires an additional 5 electronic counters to be installed on various segments of the paths.

 

Sydney University will be reimbursing Council the cost of these counters and partly funding the staffing costs of monitoring them.

Estimated Completion: 30 June 2022

Job Consolidation: 21620

 

3 – Growing Economy

Squeeze Music Festival

$13K

Spring Jam ($8K)

Youth Programming ($5K)

Nil

An offer has been made to include Wagga Wagga in the regional tour of the youth based Squeeze Music Festival organised through Chugg Entertainment for April 2022. The event is for all ages particularly targeting the demographic of 16-30 year olds and will be scheduled as a key event in Council’s FRESH festival 2022 annual program. The event will be headlined by Lime Cordiale with support from emerging Triple J artists and a local music act.  Given a quarter of the City’s population is under 18 years old with a median age of 35 years this event is considered a strong fit for our community’s demography.  The expected event attendance is 3,000 to 6,000 and will generate out of region visitation of approximately 30%. An appropriate venue will be negotiated with the event organiser along with DA approval.

The cost to attract and support this event is $12,500 which will cover the costs associated with securing this festival for the City, venue fees and marketing.  This is proposed to be funded from the remaining balance in the Spring Jam 2021/22 budget as this festival was cancelled this Spring due to COVID-19 restrictions along with youth programming funds allocated in this financial year.

Job Consolidation: 21618

 

Airport Taxiway Project

$87K

Federal Government Contribution ($87K)

Nil

The additional budget for the Airport Taxiways project recognises the additional scope required for this project. There is no additional net expense to Council, as all of Councils costs are fully recovered from the Federal Government including a margin for project management and coordination that will generate additional revenue to contribute towards the current proposed 2021/22 Airport deficit result.

 

Estimated Completion: 30 June 2022

Job: 47308

 

4 – Community Place and Identity

Civic Theatre Income

Civic Theatre Promoters

$94K

$136K

NSW Performing Arts Covid-19 Support Grant Income ($230K)

Nil

The Wagga Wagga Civic Theatre have been advised that they are eligible for the NSW Government Economic Recovery Package for NSW Venues and Promoters that have lost income due to shows being cancelled or postponed during the period from late June 2021 to the end of September 2021. The funds will be paid in the form of a grant, with Council acting as the Primary Applicant. Council will receive approximately $230K, with $136K of this being paid to Promoters and Council retaining the remaining $94K to cover the loss of income by the Civic Theatre during this period.

Job Consolidation: 21591

 

Create NSW Grants Program Services

$100K

Create NSW State Government Grant Income ($100K)

Nil

Council has been successful in securing grant funds from the Create NSW State Government for the Wagga Wagga Art Gallery for the next 2 financial years (2021/22 $100,000 + 2022/23 $95,000). This funding will allow the Wagga Wagga Art Gallery to innovate the Gallery’s programming, build organisational capacity, and diversify audiences through exhibition project development and presentation, regional artists residency and support program and key project partnerships. Projects will support local, regional NSW, Sydney, ACT and First Nations (Wiradjuri) artists and curators.

Specifically, during the 2022 calendar year the grant funds will be used for ten nominated program projects which include: Artist fees x 13 for specified exhibitions; Artist Residency stipend x 3; Curator fee x 1; and Project Support x 3.

Estimated Completion: 30 June 2023

Job Consolidation: 20660

 

5 – The Environment

Old Narrandera Road Reconstruction & Sealing

$600K

Fixing Local Roads Grant Funding ($600K)

Nil

Council has recently been advised its grant application of $1,669K submitted to Transport for NSW under the Fixing Country Roads Program for the reconstruction and sealing of a 5.4km section of Old Narrandera Road was successful. Council are required to contribute additional funds of $556K to the project and it is proposed to fund this amount from the Local Roads and Community Infrastructure (LRCI) Round 3 Grant of $4.1M which has $1.286M currently unallocated.

It is proposed to schedule the budget $600K in 2021/22 and $1,625K in 2022/23.

This project is subject to approval from LRCI (January 2022) and should not be commenced until that time. In the event that this project is not approved under the LRCI program, other funding sources will be provided to Council.

Estimated Completion: 28 October 2022

Job Number: 21598

 

 

$0K

 

The Pending Projects list is a list of adopted Capital Works projects which have not been included in the 2021/22 Delivery Program for the following reason(s):

 

-  Capacity and resourcing constraints

-  Project description and scope not fully defined

-  External funding to be determined

 

The following projects are now considered to meet the necessary requirements to be included in the Capital Works Delivery Program:

 

Capital Works Project

Prior Years

2021/22

Budget

Future Years

Total Project Budget

 

Comments

Oasis – Circulation Pumps Replacement (All Pools)

Job Consolidation: 28121

$0

$145,000

$0

$145,000

Currently $0 delivery and $145,000 pending. Proposed $145,000 delivery and $0 pending.

Estimated Completion: 30 June 2022

Civic Theatre Audio System Upgrade

Job Consolidation: 19567

$0

$80,000

$0

$80,000

Currently $0 delivery and $80,000 pending. Proposed $80,000 delivery and $0 pending.

Estimated Completion: 30 June 2022

Lake Albert Road Stg 3B Urban Asphalt

Job Consolidation: 21003

$35,806

$2,098,585

$0

$2,134,391

Currently $0 delivery and $2,098,585 pending. Proposed $2,098,585 delivery and $0 pending.

Estimated Completion: 30 June 2022

 

2021/22     Capital Works Summary

 

Capital Works

Approved Budget

Proposed Movement

Proposed Budget

One-off

$97,965,275

$2,000,585

$100,965,860

Recurrent

$19,545,988

$0

$19,545,988

Pending

$40,589,091

($2,323,585)

$38,265,506

Total Capital Works

$158,100,354

$677,000

$158,777,354


 

Current Restrictions

 

 

 

RESERVES SUMMARY

30 SEPTEMBER 2021

 

CLOSING BALANCE 2020/21

ADOPTED RESERVE TRANSFERS 2021/22

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 27.9.2021

PROPOSED CHANGES for Council Resolution

BALANCE AS AT 30 SEPTEMBER 2021

 

 

 

 

 

 

Externally Restricted

 

 

 

 

 

Developer Contributions - Section 7.11

(27,924,028)

547,854

1,344,192

 

(26,031,982)

Developer Contributions - Section 7.12

462,032

(28,215)

0

 

433,817

Developer Contributions - Stormwater Section 64

(5,936,952)

(617,863)

110,111

 

(6,444,704)

Sewer Fund

(29,992,670)

3,094,449

808,499

 

(26,089,723)

Solid Waste

(21,429,172)

10,541,347

1,763,921

 

(9,123,905)

Specific Purpose Unexpended Grants & Contributions

(9,204,765)

 

9,204,765

 

0

SRV Levee Reserve

(6,439,536)

 

64,774

 

(6,374,762)

Stormwater Levy

(4,588,976)

(352,886)

493,166

 

(4,448,696)

Total Externally Restricted

(105,054,067)

13,184,685

13,789,427

0

(78,079,955)

 

 

 

Internally Restricted

 

 

Airport

0

420,584

(420,584)

 

0

Art Gallery

(1,709)

0

0

 

(1,709)

Bridge Replacement

(296,805)

0

0

 

(296,805)

Buildings

(1,046,797)

159,433

958

 

(886,405)

CBD Carparking Facilities

(498,295)

498,295

0

 

0

CCTV

(100,843)

18,000

12,000

 

(70,843)

Cemetery

(828,348)

(218,116)

0

 

(1,046,464)

Civic Theatre

(39,666)

5,930

 

(33,736)

Civil Infrastructure

(9,786,909)

2,236,679

536,968

 

(7,013,261)

Community Works

(171,505)

(40,429)

56,851

 

(155,083)

Council Election

(542,957)

403,602

0

 

(139,354)

Economic Development

(436,848)

367,520

 

(69,328)

Emergency Events Reserve

(231,184)

(50,000)

30,444

 

(250,740)

Employee Leave Entitlements Gen Fund

(3,798,309)

0

 

(3,798,309)

Environmental Conservation

(116,578)

75,000

0

 

(41,578)

Event Attraction

(302,414)

 

122,647

 

(179,767)

Grants Commission

(5,382,345)

 

5,382,345

 

0

Gravel Pit Restoration

(820,851)

3,333

7,980

 

(809,537)

Information Services

(1,052,159)

105,305

272,496

 

(674,358)

Insurance Variations

(50,000)

 

0

 

(50,000)

Internal Loans

(3,022,169)

1,158,394

147,981

40,000

(1,675,794)

Lake Albert Improvements

(84,423)

(21,417)

0

 

(105,839)

Livestock Marketing Centre

(4,447,351)

863,862

293,109

 

(3,290,380)

Museum Acquisitions

(39,378)

15,000

0

 

(24,378)

Net Zero Emissions

(375,555)

210,165

15,000

 

(150,390)

Oasis Reserve

(1,266,045)

764,654

114,690

 

(386,700)

 


 

 

 

CLOSING BALANCE 2020/21

ADOPTED RESERVE TRANSFERS 2021/22

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 27.9.2021

PROPOSED CHANGES for Council Resolution

BALANCE AS AT 30 SEPTEMBER 2021

Parks & Recreation Projects

(942,906)

(67,410)

218,006

 

(792,310)

Planning Legals

(60,000)

(40,000)

0

 

(100,000)

Plant Replacement

(4,302,142)

21,032

1,829,093

 

(2,452,017)

Project Carryovers

(3,816,168)

76,000

3,740,168

 

0

Public Art

(177,324)

138,183

25,613

 

(13,528)

Sister Cities

(40,000)

(10,000)

0

 

(50,000)

Stormwater Drainage

(158,178)

 

0

 

(158,178)

Strategic Real Property

(800,000)

 

800,000

 

0

Subdivision Tree Planting

(486,675)

20,000

0

 

(466,675)

Unexpended External Loans

(2,004,486)

118,338

1,783,972

 

(102,177)

Workers Compensation

(190,649)

 

0

 

(190,649)

Total Internally Restricted

(47,717,970)

6,858,488

15,343,187

40,000

(25,476,295)

 

 

 

 

 

 

Total Restricted

(152,772,037)

20,043,173

29,132,614

0

(103,556,250)

 

 

 

 

 

 

Total Unrestricted

(9,818,000)

0

0

0

(9,818,000)

 

 

 

 

 

 

Total Cash, Cash Equivalents and Investments

(162,590,037)

20,043,173

29,132,614

40,000

(113,374,250)

 

 

CONTRACTS REVIEW STATEMENT

 

1st July 2021- 30th September 2021

 

Contract Number

Contractor

Contract
Detail & Purpose

Contract
Value Inc GST

Start Date

Award Date

Budgeted
Y/N

 

PD45445

Wagga Trucks Hino

Supply truck

$114,724.94

2/09/2021

10 weeks

Y

 

PD45599

Elliot's Concreting

Kerb & Gutter Works Dobney Avenue Pearson St

$169,874.94

17/08/2021

8 Weeks

Y

 

PD45823

Rocla Pipeline Products

Supply pipes & culverts

$223,019.37

1/09/2021

8 weeks

Y

 

PE18359

Datacom Systems

MS License agreement

$257,190.25

1/07/2021

36 months

Y

 

PE18481

Technology One

Software licence

$104,555.86

16/06/2021

52 weeks

Y

 

PP18851

Elliot's Concreting

Concrete works Lloyd

$122,596.10

30/09/2021

8 weeks

Y

 

Notes:

1. Minimum reporting level is 1% of estimated income from continuing operations or $50,000, whichever is the lesser.

2. Contracts to be listed are those entered into during the quarter and have yet to be fully performed, excluding contractors that are on Council's Preferred Supplier list.

3. Contracts for employment are not required to be included.

4. Where a contract for services etc was not included in the budget, an explanation is to be given (or reference made to an explanation in another Budget Review Statement).

 


 

CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT

30 SEPTEMBER 2021

 

 

Approved Changes

 

 

 

 

 

BUDGET 2021/22

SEPTEMBER QTR BUDGET VARIATIONS APPROVED TO DATE

REVISED BUDGET

PROJECTED YEAR END RESULT

ACTUAL
YTD

 

 

 

Consultancy Expenses

141,617

48,145

189,762

189,762

49,733

 

 

 

Legal Expenses

248,136

34,957

283,092

283,092

121,234

 

 

 

 

 

 

 

 


 

Investment Summary as at 30 September 2021

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution

Rating

Closing Balance
Invested
31/08/2021
$

Closing Balance
Invested
30/09/2021
$

September
EOM
Current Yield
%

September
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

Short Term Deposits

 

 

 

 

 

 

 

 

NAB

AA-

1,000,000

0

0.00%

0.00%

14/09/2020

14/09/2021

12

Total Short Term Deposits

 

1,000,000

0

0.00%

0.00%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

301,258

442,734

0.10%

0.26%

N/A

N/A

N/A

Rabobank

A+

31,774

0

0.01%

0.00%

N/A

N/A

N/A

CBA

AA-

2,929,668

869,446

0.10%

0.51%

N/A

N/A

N/A

CBA

AA-

26,618,863

20,121,257

0.15%

11.78%

N/A

N/A

N/A

Macquarie Bank

A+

9,026,366

9,029,333

0.40%

5.29%

N/A

N/A

N/A

Total At Call Accounts

 

38,907,928

30,462,771

0.22%

17.83%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.59%

5/06/2017

6/06/2022

60

AMP

BBB

2,000,000

2,000,000

0.95%

1.17%

30/11/2020

30/05/2022

18

Westpac

AA-

3,000,000

3,000,000

1.11%

1.76%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

0.85%

1.17%

6/10/2020

6/10/2022

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.17%

3/01/2018

4/01/2022

48

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.59%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

1.32%

1.17%

28/06/2021

29/06/2026

60

BOQ

BBB+

3,000,000

3,000,000

3.25%

1.76%

28/08/2018

29/08/2022

48

P&N Bank

BBB

1,000,000

1,000,000

3.10%

0.59%

16/10/2018

18/10/2021

36

Westpac

AA-

2,000,000

2,000,000

3.05%

1.17%

13/11/2018

15/11/2021

36

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.59%

20/11/2018

21/11/2022

48

NAB

AA-

2,000,000

2,000,000

3.01%

1.17%

30/11/2018

30/11/2021

36

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.59%

30/11/2018

30/11/2022

48

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.17%

8/02/2019

8/02/2022

36

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.17%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.59%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.59%

8/07/2019

10/07/2023

48

Auswide

BBB

1,000,000

1,000,000

1.95%

0.59%

12/08/2019

12/08/2022

36

Judo Bank

BBB-

1,000,000

1,000,000

1.90%

0.59%

10/09/2019

9/09/2022

36

Auswide

BBB

1,000,000

1,000,000

1.72%

0.59%

3/10/2019

4/10/2022

36

ICBC

A

2,000,000

2,000,000

2.03%

1.17%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.17%

28/11/2019

28/11/2024

60

Judo Bank

BBB-

1,000,000

1,000,000

2.20%

0.59%

5/12/2019

3/12/2021

24

ICBC

A

1,000,000

1,000,000

1.75%

0.59%

6/01/2020

8/01/2024

48

BOQ

BBB+

1,000,000

1,000,000

2.00%

0.59%

28/02/2020

28/02/2025

60

ING Bank

A

2,000,000

2,000,000

1.50%

1.17%

2/03/2020

2/03/2022

24

Macquarie Bank

A+

2,000,000

2,000,000

1.40%

1.17%

9/03/2020

9/03/2022

24

Police Credit Union

NR

1,000,000

1,000,000

2.20%

0.59%

1/04/2020

1/04/2025

60

ICBC

A

1,000,000

1,000,000

1.85%

0.59%

29/05/2020

29/05/2025

60

ICBC

A

1,000,000

1,000,000

1.86%

0.59%

1/06/2020

2/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.17%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.17%

25/06/2020

25/06/2025

60

Institution

Rating

Closing Balance
Invested
31/08/2021
$

Closing Balance
Invested
30/09/2021
$

September
EOM
Current Yield
%

September
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(mths)

ICBC

A

2,000,000

2,000,000

1.60%

1.17%

29/06/2020

28/06/2024

48

ICBC

A

3,000,000

3,000,000

1.25%

1.76%

30/06/2020

30/06/2022

24

ICBC

A

2,000,000

2,000,000

1.42%

1.17%

7/07/2020

8/07/2024

48

ICBC

A

2,000,000

2,000,000

1.50%

1.17%

17/08/2020

18/08/2025

60

BoQ

BBB+

1,000,000

1,000,000

1.25%

0.59%

7/09/2020

8/09/2025

60

BoQ

BBB+

2,000,000

2,000,000

1.25%

1.17%

14/09/2020

15/09/2025

60

NAB

AA-

0

1,000,000

0.60%

0.59%

14/09/2021

14/09/2023

24

AMP

BBB

1,000,000

1,000,000

0.95%

0.59%

26/11/2020

25/05/2022

18

AMP

BBB

2,000,000

2,000,000

0.95%

1.17%

7/12/2020

6/06/2022

18

ICBC

A

1,000,000

1,000,000

1.20%

0.59%

7/12/2020

8/12/2025

60

Warwick CU

NR

1,000,000

1,000,000

0.75%

0.59%

29/01/2021

30/01/2023

24

NAB

AA-

2,000,000

2,000,000

0.95%

1.17%

29/01/2021

29/01/2026

60

NAB

AA-

1,000,000

1,000,000

1.08%

0.59%

22/02/2021

20/02/2026

60

NAB

AA-

2,000,000

2,000,000

1.25%

1.17%

3/03/2021

2/03/2026

60

Summerland CU

NR

1,000,000

1,000,000

0.75%

0.59%

29/04/2021

28/04/2023

24

NAB

AA-

2,000,000

2,000,000

1.40%

1.17%

21/06/2021

19/06/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.17%

25/06/2021

26/06/2023

24

Westpac

AA-

2,000,000

2,000,000

1.32%

1.17%

25/06/2021

25/06/2026

60

ICBC

A

1,000,000

1,000,000

1.32%

0.59%

25/08/2021

25/08/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.17%

31/08/2021

31/08/2023

24

Total Medium Term Deposits

 

82,000,000

83,000,000

1.76%

48.58%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Bendigo-Adelaide

BBB+

506,662

506,469

BBSW + 105

0.30%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,522,619

1,523,547

BBSW + 140

0.89%

6/02/2018

6/02/2023

60

UBS

A+

2,026,348

2,020,826

BBSW + 90

1.18%

8/03/2018

8/03/2023

60

AMP

BBB

1,503,913

0

0.00%

0.00%

10/09/2018

10/09/2021

36

CBA

AA-

3,074,379

3,069,972

BBSW + 113

1.80%

11/01/2019

11/01/2024

60

Westpac

AA-

3,079,878

3,074,179

BBSW +