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Agenda and
Business Paper

 


Ordinary Meeting of Council

 

 

 

To be held on
Monday 10 January 2022

at 6.00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au


wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 10 January 2022 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 10 January 2022.

 

WAGGA WAGGA CITY COUNCILLORS

 

Councillor Georgie

Davies

Councillor Richard

Foley

Councillor Dan

Hayes

Councillor Michael

Henderson

Councillor Rod

Kendall

Councillor Tim

Koschel

Councillor Jenny

McKinnon

Councillor Amelia

Parkins

Councillor Dallas

Tout

 

 

 

 

Council’s delegate, Greg Conkey OAM will Chair the meeting up until the election of Mayor

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 10 January 2022

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       2

WELCOME TO COUNTRY                                                                                             2

APOLOGIES                                                                                                                 2

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 29 November 2021                             2

DECLARATIONS OF INTEREST                                                                                    2

Mayoral Minutes

MM-1           OATHS AND AFFIRMATIONS OF OFFICE                                                 3

MM-2           ELECTION OF MAYOR AND DEPUTY MAYOR                                          6

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - Special Events and Victory Memorial Gardens        18

NOM-2         NOTICE OF MOTION - WAGGA WAGGA ROADS                                     20

Reports from Staff

RP-1            ELECTION OF MEMBERS TO RIVERINA WATER COUNTY COUNCIL     22

RP-2            DELEGATION OF AUTHORITY TO THE MAYOR                                      28

RP-3            Countback Election                                                                         30

RP-4            COUNCIL MEETING DATES - 2022                                                          33

RP-5            2022 LOCAL GOVERNMENT NSW SPECIAL CONFERENCE - ELECTION OF DELEGATES                                                                                            39

RP-6            LGNSW Water Management Conference                                     41

RP-7            30 NOVEMBER 2021 INVESTMENT REPORT                                           48

RP-8            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                           57    

QUESTIONS/BUSINESS WITH NOTICE                                                                       60

 


 

 

PRAYER

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

 

WELCOME TO COUNTRY

Uncle James Ingram, Senior Wiradjuri Elder to perform the Welcome to Country.

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 29 November 2021       

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 29 November 2021 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - 29 November 2021

61

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

MM-1

 

procedual motions

PM-1              OATHS AND AFFIRMATIONS OF OFFICE

Author:         Ingrid Hensley 

Director:       Peter Thompson

         

 

Summary:

All councillors are required to take an oath or make an affirmation of office at or before the first meeting of the council after being elected. This can be done by way of a signed statement containing the oath or affirmation or by recording the taking of the oath or making of the affirmation by each Councillor in the minutes of the Council meeting. Where the oath or affirmation is taken at the first meeting, this should be the first item of business.

 

 

Recommendation

That:

a       each Councillor take an oath or make an affirmation of office in the prescribed format in accordance with the provisions of Section 233A of the Local Government Act 1993 (NSW)

b       each Councillor read out aloud the prescribed wording of the oath or affirmation of office to be taken in front of the General Manager

c        Council record in the Minutes that the oath or affirmation of office was taken by all Councillors

 

Report

Under section 233A of the Local Government Act 1993 (the Act) Councillors (including mayors) are required to take an oath or make an affirmation of office. The prescribed words of the oath and affirmation are provided below.

 

Oath “I [name of Councillor] swear that I will undertake the duties of the office of Councillor in the best interests of the people of [name of Council area] and the [name of Council] and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.”

 

Affirmation “I [name of Councillor] solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of [name of Council area] and the [name of Council] and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.”

 

Oaths or affirmations of office must be taken or made by each Councillor at or before the first meeting of the Council after being elected. An oath or affirmation should be taken or made by each Councillor as the first item of business for the first meeting.

 

The oath or affirmation may be taken or made before the General Manager of the Council, an Australian legal practitioner, or a justice of the peace.

 

Councillors need to be physically present before the General Manager, legal practitioner or Justice of the Peace when taking their oath or making their affirmation of office. Therefore, Council has made arrangements for the oath or affirmation to be taken or made by each Councillor at the first meeting of the newly elected Council. The Office of Local Government NSW (OLG) advises that Councillors should be made aware of this requirement prior to the first meeting, and which has been undertaken.

 

The General Manager must ensure that a record is kept of the taking of the oath or making of the affirmation. This can be done by way of a signed statement containing the oath or affirmation or by recording the taking of the oath or making of the affirmation by each Councillor in the minutes of the Council meeting. The recommendation in this report is to record this in the minutes, for transparency to the community and to reflect the oath or affirmation having been taken at that meeting. 

 

If a Councillor is not able to attend the first Council meeting, they may take the oath or affirmation of office at another location in front of the General Manager. As noted above, the oath or affirmation of office may also be taken before an Australian legal practitioner or a justice of the peace. The taking of the oath or making an affirmation of office outside a Council meeting must be publicly recorded by Council. Where an oath or affirmation is taken or made outside a Council meeting, a Council staff member should also be present to ensure that an accurate record can be kept by Council.

 

Financial Implications

N/A

Policy and Legislation

Under the Local Government Act 1993 (the Act), Councillors are required to take an Oath or Affirmation of Office at or before the first meeting of Council after they are elected.

 

Section 233A provides that a Councillor who fails, without a reasonable excuse, to take the oath of office or make an affirmation of office in accordance with this section is not entitled to attend a meeting as a Councillor (other than the first meeting of the Council after the Councillor is elected to the office or a meeting at which the Councillor takes the oath or makes the affirmation) until the Councillor has taken the oath or made the affirmation. Any absence of a Councillor from an ordinary meeting of the Council that the Councillor is not entitled to attend because of this section is taken to be an absence without prior leave of the Council.

 

Failure to take an oath of office or make an affirmation of office does not affect the validity of anything done by a Councillor in the exercise of the Councillor's functions.

 

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

MM-2

 

PM-2              ELECTION OF MAYOR AND DEPUTY MAYOR

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

The purpose of this report is to facilitate the election of the Mayor and Deputy Mayor. Wagga Wagga City Council’s Mayor is to be elected by the Councillors from among the Councillors (Section 227 of the Local Government Act 1993 (the Act)). Councils that elect mayors must hold a mayoral election at a council meeting within three (3) weeks of the declaration of the election. If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting. Open Voting is recommended by the Office of Local Government NSW as being the preferred method of voting.

 

 

Recommendation

That Council conduct the election of the Mayor and Deputy Mayor by open voting for the period January 2022 to September 2023.

 

Report

Section 225 of the Local Government Act 1993 (the Act) requires Council to have a Mayor who is elected in accordance with the provisions of the Act.

 

Council currently elects the Mayor on a bi-annual basis, from within its numbers, as provided for under section 227 of the Act. Under the Act, the civic office of mayors elected by councillors expire on the day of election, which was 4 December 2021. Under section 290 of the Act a mayoral election at a council meeting must then take place within three (3) weeks of the declaration of the election.

 

The Act provides two methods by which a Mayor can be elected - by popular vote at an ordinary election or by vote amongst the councillors. Under Section 16(b) of the Act a council must have a constitutional referendum to change the basis on which the Mayor attains office (that is, election by the councillors or by the electors).

 

Changing the manner in which the Mayor is currently elected, to a popularly elected Mayor, requires approval of the electors via a referendum as provided for under sections 227-228 of the Act. A Constitutional Referendum was held in conjunction with the NSW Local Government Elections on 4 December 2021 to decide whether to change the way Council elects its Mayor. That referendum was not passed under Section 228(2) of the Act, and so the current process will also be in place for the next ordinary election in 2024.

 

Role of the Mayor

 

Section 226 of the Act prescribes that the role of the Mayor and includes, but is not limited to, the following:

•        to exercise, in cases of necessity, the policy-making functions of the governing body of the Council between meetings of the Council

•        to exercise such other functions of the Council as the Council determines

•        to preside at meetings of the Council

•        to carry out the civic and ceremonial functions of the mayoral office

 

Term of Office

 

As a result of the postponement of the ordinary council elections to 4 December 2021, mayors elected by councillors during the next term will have a shorter term than the usual two years. Councils that elect their mayors are required under section 290(1)(b) of the Act to hold mid-term mayoral elections in the month of September. This means that the mid-term mayoral elections will need to be held in September 2023. The mayor elected at the mid-term mayoral election will then hold their office until the day of the council’s next ordinary election in September 2024, when their civic office as a councillor and mayor will expire.

 

In accordance with the provisions of Section 231(2) of the Act, the Council may also elect one of its members to act as Deputy Mayor either for the Mayoral term or for a shorter term as may be resolved by the Council. Further, the Deputy Mayor may exercise any function of the Mayor, at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of the Mayor.

 

Deputy Mayors hold their office for the term specified in the council’s resolution. The practice of this council is to align the term of the Deputy Mayor to the term of the Mayor, which is reflected in the recommendation in this Report.

 

Election of Mayor – January 2022 to September 2023

 

The procedure to be followed for the election of Mayor is outlined in Schedule 7 of the Local Government (General) Regulation 2021, as below. Schedule 7 prescribes three methods of election of mayors:

 

1. open ballot (eg a show of hands)

2. ordinary ballot, or

3. preferential ballot

 

Councillors need to be present at the meeting in person to participate in voting by means other than an open ballot.

 

The Office of Local Government Fact Sheet ‘Election of Mayor and Deputy Mayor by Councillors’ (attached) recommends Open Voting as being the most transparent and least bureaucratic method of voting and reflects normal council voting methods.

 

The election provisions of Schedule 7 of the Local Government (General) Regulation 2021 also relate to the Deputy Mayor.

 

Part 1 - Preliminary

 

Returning Officer

 

1.      The General Manager, Mr Peter Thompson will be the returning officer for the election to be held on 10 January 2022.

 

 

Nomination

 

2.      (1)     A Councillor may be nominated without notice for election as Mayor or Deputy Mayor.

(2)     The nomination is to be made in writing by two or more Councillors one of whom may be the nominee. The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

(3)     The nomination is to be delivered or sent to the Returning Officer prior to the start of the 10 January 2022 Council Meeting.

(4)     The Returning Officer is to announce the names of the nominees at the council meeting at which the election is to be held.

Election

 

3.      (1)     If only one Councillor is nominated, that Councillor is elected.

(2)     If more than one Councillor is nominated, the council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

(3)     The election is to be held at the council meeting at which the council resolves on the method of voting.

(4)     In this clause:

"ordinary ballot" has its normal meaning of secret ballot.

"open voting" means voting by a show of hands or similar means.

 

Part 2 - Ordinary ballot or open voting

 

Application of Part

 

4.      This Part applies if the election proceeds by ordinary ballot or by open voting.

 

Marking of ballot-papers

 

5.      (1)     If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.

(2)     The formality of a ballot-paper under this Part must be determined in accordance with clause 345 of the Regulation as if it were a ballot-paper referred to in that clause.

(3)     An informal ballot-paper must be rejected at the count.

 

Count-2 candidates

 

6.      (1)     If there are only two candidates, the candidate with the higher number of votes is elected.

(2)     If there are only two candidates and the votes are tied, the one elected is to be chosen by lot.

 

 

 

 

Count-3 or more candidates

 

7.      (1)     If there are three or more candidates, the one with the lowest number of votes is to be excluded.

(2)     If three or more candidates then remain, a further vote is to be taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

(3)     If, after that, three or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only two candidates remain.

(4)     A further vote is to be taken of the two remaining candidates.

(5)     Clause 6 of the Schedule then applies to the determination of the election as if the two remaining candidates had been the only candidates.

(6)     If at any stage during a count under subclause (1) or (2), two or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

 

Part 3 - Preferential Ballot

 

Application of Part

 

8.      This Part applies if the election proceeds by preferential ballot.

 

Ballot-papers and voting

 

9.      (1)     The ballot-papers are to contain the names of all the candidates. The councillors are to mark their votes by placing the numbers “1”, “2” and so on against the various names so as to indicate the order of their preference for all the candidates.

(2)     The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 of the Regulation as if it were a ballot-paper referred to in that clause.

(3)     An informal ballot-paper must be rejected at the count.

 

Count

 

10.    (1)     If a candidate has an absolute majority of first preference votes, that candidate is elected.

(2)     If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

(3)     A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes. The latter is elected.

          (4)     In this clause, "absolute majority", in relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.

 

Tied candidates

 

11.    (1)     If, on any count of votes, there are two candidates in, or remaining in, the election and the numbers of votes cast for the two candidates are equal-the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

(2)     If, on any count of votes, there are three or more candidates in, or remaining in, the election and the numbers of votes cast for two or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes-the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

 

Part 4 - General

 

Choosing by lot

 

12.    To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

 

Result

 

13.    The result of the election (including the name of the candidate elected as Mayor or Deputy Mayor) is:

(a)     to be declared to the Councillors at the council meeting at which the election is held by the Returning Officer, and

(b)     to be delivered or sent to the Secretary and the Chief Executive Officer of Local Government NSW.

 

Election of Deputy Mayor – January 2022 to September 2023

 

It has been Council’s normal practice to elect a Deputy Mayor for the same Mayoral term, immediately following the election of the Mayor.

 

Nomination papers for the Mayor and Deputy Mayor have been distributed to Councillors in hard copy and through the online portal. Nomination papers are to be delivered or sent to the Returning Officer, Mr Peter Thompson prior to the commencement of the Council Meeting to be held on Monday, 10 January 2022 at 6.00pm.

 

Financial Implications

N/A

 

Policy and Legislation

Section 225 of the Local Government Act 1993 (NSW)

Schedule 7 of the Local Government (General) Regulations 2021

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

Attachments

 

1.

OLG Mayoral Elections Fact Sheet

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

MM-2

 

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Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - Special Events and Victory Memorial Gardens

Author:         Councillor Tim Koschel

        

 

Summary:

I have been approached by multiple community members over the last month who have shared their frustrations in regard to the ease of using the Victory Memorials Gardens during special events. Community members would like to see a change in parking restrictions during these times.

 

 

 

Recommendation

That Council:

 

a       receive a Report in relation to:

i         Options for Special Event Drop off Zones for special events

ii        Usage of the Victory Memorial Gardens for special events, and including (but not limited to):

·        A list of all major events and non-major events, including school formals etc., that have been reported to Council

·        The opportunity to have an event registry log for non-major events, so organisers can register an event with Council

·        The current parking situation during these events and the opportunity of changing bus zones to include drop-off zones to allow for community to safely attend during these events

b       provide a copy of the Report to the Local Traffic Committee

 

Report

The Victory Memorial Gardens is an amazing asset that we have in central Wagga. The Gardens are used for many major events during the year but are also used by non-major events such as school formals, community group gatherings and much more.

 

During major events we have traffic management plans in place but during non-major events there are no traffic plans which is creating issues for community members. All Current car parks are taken up by the community attending events which means when residents arrive, they must be dropped off illegally or further away from the park.  The hope for the outcome of this report is that all registered non-major events can have access to legal drop off zones near the Gardens.


 

Financial Implications

N/A

 

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

Access to legal drop-off zones for non-major events.

Internal / External Consultation

Community feedback in relation to the use of Victory Memorial Gardens for special events.

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

NOM-2

 

NOM-2           NOTICE OF MOTION - WAGGA WAGGA ROADS

Author:          Councillor Dan Hayes

 

Summary:

Notice of Motion from Councillor Dan Hayes presented to Council in accordance with the Code of Meeting Practice.

 

 

 

Recommendation

That Council receive a Report outlining all relevant information in regard to road maintenance and repair, including but not limited to:

a       current budget and comparison to other similar local government areas

b       current schedule of repairs

c        funding required

d       funding received from other levels of government

e       rating system for assessing Wagga roads and the process of designating priority repairs, maintenance, and upgrades

f        challenges unique to Wagga in road maintenance

Report

There has been a significant focus on the quality of the roads throughout our local government area. This report is designed to provide information to all councillors and the community the current processes, challenges, and opportunities in regards to repair, maintaining, and improving our road network.

 

This will allow further discussions to be had with all of the Wagga community about creating a clear standard for the roads and how that can be achieved with the resources available to Wagga Wagga City Council.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport


 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-1

 

Reports from Staff

RP-1               ELECTION OF MEMBERS TO RIVERINA WATER COUNTY COUNCIL

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

Riverina Water covers an area of approximately 15,400 square kilometres and contains a population of more than 73,000 people. An estimated 60,000 people are provided with water through some 26,000 service connections. The governing body of Riverina Water County Council is a Board of nine (9) members, comprising Councillors from each of the constituent Councils.

 

 

Recommendation

That Council:

a       conduct an election of five (5) Councillors to the Board of Riverina Water County Council from January 2022 until the next Local Government Election, currently September 2024

b       note that in accordance with the Local Government (General) Regulations 2021, the General Manager is the Returning Officer for the election of Board Members to Riverina Water County Council

 

Report

Riverina Water County Council provides water to four (4) local government areas (with four constituent councils) and operates under the Local Government Act 1993 (NSW). The governing body is a Board of nine (9) members, comprising councillors from each of the constituent councils. Attached is an information sheet prepared by Riverina Water, for prospective Board Members.

 

In accordance with the provisions of Section 390 of the Act, Council is to elect five (5) Councillors to be members of the Riverina Water County Council from January 2022 to September 2024 or until the date of the next general NSW Local Government Election (currently September 2024), with such election to be conducted in accordance with Schedule 9 of the Local Government (General) Regulation 2021 (Regulations).

 

If the number of candidates nominated is not more than the number of vacancies to be filled (five), then those candidates are declared elected.

 

However, if more than five (5) nominations are received then Regulation 396 specifies the method of election of members of a county council, whereby Schedule 9 requires that “[i]f there are more candidates nominated than the number to be elected, an election is to be determined by preferential ballot.” The Regulations as currently drafted provide that votes for the election of members to county councils are to be in accordance with Schedule 4, namely the optional preferential system.

 

The use of the optional preferential system is, however restricted and cannot be used where more than one (1) councillor to civic offices to county councils is to be elected, where the election is contested. The Office of Local Government NSW have advised the Regulations will be amended in mid-January 2022 to overcome this but that in the interim elections for the board of Riverina Water County Council that are contested need to be held individually to comply with the Regulations. This means that, for example, if there are six (6) nominations for councillors to be on the Board of Riverina Water County Council then there will need to be five (5) separate elections, which can occur successively.

 

Schedule 9 of the Regulation states (in part):

 

1     When elections to be held

 

(1)     The first ordinary election of members of a county council is to be held within 2 months of its establishment.

 

(2)     Subsequent ordinary elections are to be held within 2 months after each ordinary election of Councillors under Part 4 of Chapter 10 of the Act (Local Government Act 1993).

 

(3)     A by-election to fill an office vacated by a member is to be held within 2 months after the occurrence of the vacancy.

 

4     Returning officer

 

The General Manager of the constituent council (or a person appointed by that General Manager) is the returning officer.

 

 

5     Nomination

 

(1)   A Councillor of the constituent council may be nominated for election as a member of the county council.

 

(2)   The nomination:

 

(a)  may be made without notice by any Councillor of the council

(b)  is to be in writing delivered or sent to the returning officer prior to the council meeting at which the election is to be held

(c)   is not valid unless the nominee has indicated consent to the nomination in writing

 

(3)   The returning officer is to announce the names of the nominees at a council meeting.

 

6     Election

 

(1)   If the number of candidates nominated is not more than the number of vacancies to be filled, those candidates are to be declared elected.

 

(2)   If there are more candidates nominated than the number to be elected, an election is to be determined by preferential ballot. The ballot is to be conducted by the preparation, marking and counting of ballot-papers in the presence of the council.

 

 

7     Ballot-papers and voting

 

(1)   The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the figures 1, 2 and so on against the various names so as to indicate the order of their preference for at least the number of candidates to be elected.

 

(2)   The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 of this Regulation as if it were a ballot-paper referred to in that clause.

 

(2)   An informal ballot-paper is to be rejected at the scrutiny of votes.

 

 

8     Count

 

The votes are to be counted in accordance with Schedule 4 of this Regulation.

 

 

9     Result

 

The result of the election (including the names of the candidates elected as members) is:

 

(a)   to be declared to the Councillors by the returning officer at the council meeting where the election is held

 

(b)   to be delivered or sent to the General Manager of the county council and the Director-General

 

Last year the Riverina Water board meetings commenced at 9.30am and were mostly held in the meeting room at 91 Hammond Avenue, Wagga Wagga NSW 2650 on the following dates:

·      Wednesday 24 February 2021

·      Wednesday 28 April 2021 (Urana Council Office, 30-32 William Street)

·      Wednesday 30 June 2021 (starting 10am)

·      Tuesday 24 August 2021 3:00pm

·      Wednesday 27 October 2021

Financial Implications

N/A

Policy and Legislation

Local Government Act 1993 (NSW)

Local Government (General) Regulation 2021

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments

 

1.

Riverina Water County Council Prospective Board Member Information Sheet

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-1

 

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Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022.                                                       RP-2

 

RP-2               DELEGATION OF AUTHORITY TO THE MAYOR

Author:          Ingrid Hensley 

Director:       Peter Thompson

         

 

Analysis:

Continue to adopt accurate and contemporary Delegations of Authority to the Mayor.

 

 

Recommendation

That Council confirm the existing Resolution 18/348 to delegate the following powers, authorities, duties or functions to the Mayor, as listed below:

1.      Day-to-day oversight of the General Manager’s employment under the contract of employment between the Council and the General Manager as contemplated by Part D of Division of Local Government, Department of Premier & Cabinet in 2011 titled ‘Guidelines for the Appointment & Oversight of General Managers’

2.      Incurring expenditure on behalf of the Council in connection with the mayor’s day-to-day oversight of the General Manager’s employment in order to obtain independent expert advice on matters relating to the General Manager’s performance under the contract of employment between the Council and the General Manager

3.      To expend money in an amount not exceeding $30,000.00 in any financial year in the proper exercise of the Council’s functions in circumstances where the Mayor reasonably considers that the expenditure is urgent and the expenditure is duly authorised by the Council under clause 211 of the Local Government (General) Regulation 2021 and subject to any conditions or limitations imposed by resolution of the Council from time to time specifically for the purpose of this delegation

5.      To approve jointly with the General Manager, the attendance of Councillors at any seminar, conference, meeting or course, provided that:

i.        such delegation shall not be exercised if there is a prior Council meeting at which the attendance might be considered allowing sufficient time for registration, arrangements, etc

ii.       provision has been made for such expenditure in the Council’s budget

iii.      such seminar, conference etc is for one day or less and does not involve an overnight stay

 

Report

Wagga Wagga City Council (Council) has, in the past, delegated authority to the Mayor for certain functions. This is considered to be both appropriate and necessary to ensure the position of Mayor has the relevant authority to undertake the role effectively and in the best interests of the community.

 

In accordance with Section 377 of the Local Government Act 1993 (the Act), a Council may delegate functions, other than those specified and exempted under that Section. A council may, by resolution, sub-delegate to the General Manager or any other person or body (not including another employee of the council) any function delegated to the Council by the Department’s Chief Executive except as provided by the instrument of delegation to the Council.

 

The delegations included in the recommendation reflect the current delegations of the Mayor and are in addition to the functions prescribed under Section 226 of the Act which states that the role of the Mayor relates to:

 

·        Conferring Powers or Duties under the Act

·        Powers or Duties under other legislation

·        Preside at Meetings and Functions of Council

 

The Mayor does not need a delegation from Council to carry out the functions set out in section 226 as above, that section provides the functions as specified.

 

In accordance with the roles, previous delegations and consistent with legislation, it is recommended that the powers, authorities, duties and functions listed above be delegated to the Mayor.

 

Financial Implications

All expenditure incurred by the Mayor is to be consistent with the provisions of the adopted Code of Conduct and Councillor Expenses and Facilities Policy (POL 025) and the Corporate Purchase Card Policy (POL 053).

Policy and Legislation

Local Government Act 1993 (NSW)

Local Government (General) Regulations 2021

Corporate Purchase Card Policy (POL 053)

Councillor Expenses and Facilities Policy (POL 025)

Code of Conduct

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-3

 

RP-3               Countback Election

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

To exercise the option of filling casual vacancies in the first 18 months using a countback election, instead of a by-election, councils must resolve at their first meeting following the ordinary election to fill vacancies using countback elections.

 

 

 

Recommendation

That Council determine whether or not it wishes to declare that casual vacancies occurring in the office of a councillor within 18 months after the last ordinary election of councillors for the Council on 4 December 2021 be filled by a countback of votes cast at that election for the office in accordance with section 291A of the Local Government Act 1993 (NSW).

 

Report

Following the recent NSW local government elections on 4 December 2021, councils for the first time have the option of using a countback of votes cast at the last ordinary election to fill causal vacancies occurring in the offices of councillors in the first 18 months after the election.

 

In order to exercise the abovementioned option, councils must, by resolution at their first meeting after the election, declare that casual vacancies occurring in the office of a councillor within 18 months of the election are to be filled by a countback of votes cast at the election. In the event Council resolves to utilise the countback method, the following is suggested wording of a resolution:

 

That Wagga Wagga City Council pursuant to section 291A(1)(b) of the Local Government Act 1993 (the Act) declares that casual vacancies occurring in the office of a councillor within 18 months after the last ordinary election of councillors for the Council on 4 December 2021 are to be filled by a countback of votes cast at that election for the office in accordance with section 291A of the Act and directs the General Manager to notify the NSW Electoral Commission of the Council’s decision within seven (7) days of the decision.

 

Councils that do not resolve to fill vacancies using a countback at their first meeting after the election will be required to fill vacancies using a by-election (section 291A Local Government Act 1993 (NSW) (the Act)).

 

Under section 291A of the Act, if there is a casual vacancy, any countback election would be conducted by a returning officer appointed by the Electoral Commissioner because the election at which the person whose departure created the casual vacancy was administered by the Electoral Commissioner.

 

If a countback election fails or the returning officer is otherwise unable to fill the casual vacancy by a countback election then the returning officer must notify the general manager, and a by-election must be held to fill the casual vacancy. Countback elections are also not available for elections using the optional preferential voting system – i.e. elections where only one civic office is required to be filled, such as the election of a popularly elected mayor.

 

Amendments were made to the electoral provisions of the Local Government (General) Regulation 2005 (the Regulation) (as it then was), to give councils the option of avoiding the cost of by-elections in the first 18 months of councils’ terms by filling vacancies by a countback. The amendments gave effect to the Government’s commitment, made in its response to the Independent Pricing and Regulatory Tribunal’s review of local government election costs, to modernise the electoral provisions of the Regulation and to align them with the more contemporary and efficient practices used at State elections in time for the NSW local government elections, which were at that time scheduled for September 2020.

 

The amendments also give effect to previous amendments made to the Act removing the ability of councils’ general managers to administer their councils’ elections, and requiring councils to engage an electoral services provider to administer their elections where they do not enter into an election arrangement with the NSW Electoral Commissioner.

 

A countback election is used to elect a councillor to fill a single vacancy, where the vacating councillor was elected under the proportional representation method (i.e. where two or more candidates were elected at a local government ordinary election). If there are multiple vacancies, a separate countback election is held for each vacancy.

 

Where councils resolve to fill casual vacancies using a countback in the first 18 months of their terms, the general manager is required under the Local Government (General) Regulation 2021 (NSW) (the Regulation) to notify the election manager of the council’s ordinary election of the council’s resolution within seven (7) days of the resolution.

 

The returning officer contacts all unelected candidates from the local government ordinary election who may still qualify to be elected to the office of councillor. Where the candidate is interested, they must submit a formal application to the returning officer. All candidates who submit and do not withdraw their application, become eligible candidates. At a countback election, a sitting councillor cannot be unelected, and non-eligible candidates cannot be elected.

 

In the last 18 months of councils’ terms, councils retain the option of applying to the Minister for Local Government to dispense with a by-election.

 

The timeline for a countback election is: 

1.   The Electoral Commissioner is notified of a casual vacancy, within seven days of it occurring.

2.    A returning officer is appointed within 14 days of the notification of the vacancy.

3.   Casual vacancy notices are issued 2 to 14 days from the appointment of the returning officer.

4.   Where a candidate is interested, they must submit a formal application to the returning officer. The application period closes after 10 days of the notices being issued.

5.   The countback is conducted within 14 days of the vacancy notices being issued.

6.   It may take up to a month for the results to be declared. 

 

A countback election must be completed within 49 days, and applications for candidates to participate are open for 10 days.

 

If there are no eligible candidates, an attendance by-election must be held. If there is only one eligible candidate, that candidate is elected. If there are multiple eligible candidates, a countback election is conducted. In a countback election, the returning officer undertakes the following:

·      uses preference data from ballot papers from the previous local government ordinary election

·      uses the same proportional representation method used in the original election

·      effectively re-runs the election making the vacating councillor ineligible and distributing each of their ballot papers to the next preference on the ballot paper

·      if a non-eligible candidate would be elected, the election is re-run with that candidate’s ballot papers also distributed to their next preference on the ballot paper

·      re-runs the countback until an eligible candidate is elected.

 

Eligible candidates and the council are then notified of the result.


Financial Implications

At the time of preparing this Report the NSW Electoral Commission have not done any modelling on the cost of a countback election, but the cost of a traditional attendance by-election is approximately 75% of the cost of an ordinary election.

 

Countback elections are at a lower cost than a by-election because no polling places or pre-poll venues will be required to be hired and staffed. Also, no materials will have to be provided and distributed to each of the venues.

Policy and Legislation

Local Government Act 1993 (NSW)

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

NSW Electoral Commission

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-4

 

RP-4               COUNCIL MEETING DATES - 2022

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

Council is required under Section 365 of the Local Government Act 1993 (NSW) to meet at least 10 times per year (financial year), each time in a different month. This report provides a schedule for the continuation of two monthly meetings according to the current adopted position of Council. Also included is information in relation to alternative Council meeting cycles.

 

 

Recommendation

That Council endorse the schedule of Ordinary Council meetings for the period January 2022 to December 2022, which makes provision for two-monthly meetings, as outlined in the report.

 

Report

At the Ordinary Meeting of Council on 9 August 2021, Council resolved to endorse the schedule of Ordinary Council meetings for the period September 2021 to December 2021 as outlined in the report with an addition of an Ordinary Council Meeting to be held on Monday, 10 January 2022.

 

Therefore, this report provides a schedule of meeting dates for the remainder of January 2022 through to December 2022. In accordance with established practice, Council Meetings are generally scheduled for the second and fourth Monday of each month.

 

When the meeting dates were previously considered by Council in August 2021 it was outlined that the meetings structure, frequency and dates were open to consideration by the newly elected Council, when they meet in 2022.

 

This is consistent with the approach following the 2016 Elections, whereby a Report was presented in October 2016, December 2016 and January 2017 – considering the structure of committees and council meeting cycle.

 

Consistent with the above, below are three (3) options for councillors to consider – Ordinary Meetings of Council on a fortnightly basis (current practice), every three weeks or monthly. The meeting frequency/structure will need to be reflected in the Code of Meeting Practice, including in relation to dates for receipt of Notices of Motion.

 

By way of regional comparison, of the classified Regional Town/City councils - eight (8) councils currently hold ordinary meetings of council twice monthly, two (2) councils had three-weekly meetings and 13 councils met monthly. Of those councils that held monthly meetings, the majority of those councils also have standing committees which also meet once per month. Those councils that held monthly council meetings also tended to have more frequent extraordinary meetings of council.

 

Relevant factors to consider, including some advantages and disadvantages of the different options are:

 

Fortnightly meetings

·        Councillor workshops would be each alternate week

·        Meetings tend to be shorter fortnightly as there are less items on the agenda, which has WHS advantages (fatigue management)

·        Agenda items can be deferred and clarification sought without additional delays for final-decision making at the next meeting

·        May reduce the necessity for the calling of extraordinary meetings of Council

·        Increase in administrative processes and costs, e.g. room set-up, catering and distribution of business papers and minutes

 

Three-weekly Council meeting cycle

·        Councillor workshops would occur on one week, council meetings in the other week with the third week available for other council activities or training on an ‘as needs’ basis (or left unallocated to any particular task)

·        Opportunity for a shorter timeframe for consideration of matters, e.g. planning and procurement matters can be determined within shorter timeframes than if part of a four-weekly meeting cycle

·        Any reports requested by Councillors or matters deferred are returned within shorter timeframes

·        May reduce the necessity for the calling of extraordinary meetings of Council

·        Increased efficiencies and cost savings for Council, e.g. staff overtime, room set-up, catering and advertising

 

Four-weekly Council meeting cycle

·        Additional opportunities for more workshops to be scheduled for the presentation of information on strategic matters, in addition to opportunities for training and professional development (or left unallocated)

·        Impact on timeliness of information due to earlier preparation of the Business Paper

·        Lengthier timeframes in reports going back to Council, e.g. in relation to matters deferred by Council

 

In addition to the below schedule of meetings, the Local Government Act 1993 (NSW) (the Act) and Council’s adopted Code of Meeting Practice provides the ability for Extraordinary Meetings of Council in accordance with prescribed provisions.

 

The Act makes provision for the General Manager, in consultation with the Mayor, to make a decision on the change of a date and/or time for a Council meeting. This will enable, where appropriate, changes to be made in a timely manner without the requirement for a report to Council.

 

Council Meeting Dates

 

Outlined below are the proposed Ordinary Council Meeting dates for the period January 2022 to December 2022, based on the second and fourth Monday of the month, with a number of exceptions as noted below. A meeting in late January 2022 is required as there are items which have legislative compliance implications if they are not considered by Council in January 2022, particularly given the intervening period between meetings of the previous Council and the current term. Operationally, Council staff have been working towards a meeting on 31 January 2022.

 

Fortnightly meetings

 


Date

Meeting

Time

Monday, 31 January 2022

Ordinary Council Meeting

6:00pm

Monday, 14 February 2022

Ordinary Council Meeting

6:00pm

Monday, 7 March 2022

Ordinary Council Meeting

6:00pm

Monday, 21 March 2022

Ordinary Council Meeting

6:00pm

Monday, 11 April 2022

Ordinary Council Meeting

6:00pm

Monday, 2 May 2022

Ordinary Council Meeting

6:00pm

Monday, 16 May 2022

Ordinary Council Meeting

6:00pm

Monday, 30 May 2022

Ordinary Council Meeting

6:00pm

Tuesday, 14 June 2022

Ordinary Council Meeting

6:00pm

Monday, 4 July 2022

Ordinary Council Meeting

6:00pm

Monday, 18 July 2022

Ordinary Council Meeting

6:00pm

Monday, 8 August 2022

Ordinary Council Meeting

6:00pm

Monday, 22 August 2022

Ordinary Council Meeting

6:00pm

Monday, 5 September 2022

Ordinary Council Meeting

6:00pm

Monday, 19 September 2022

Ordinary Council Meeting

6:00pm

Monday, 10 October 2022

Ordinary Council Meeting

6:00pm

Monday, 24 October 2022

Ordinary Council Meeting

6:00pm

Monday, 7 November 2022

Ordinary Council Meeting

6:00pm

Monday, 21 November 2022

Ordinary Council Meeting

6:00pm

Monday, 5 December 2022

Ordinary Council Meeting

6:00pm

 

Key dates to note are:

·        One meeting is proposed for April 2022 to accommodate the Easter and Anzac Day breaks.

·        One meeting is proposed for February 2022 to accommodate the LGNSW Special Conference in late February 2022.

·        Monday, 13 June 2022 is the Queen’s Birthday public holiday with the meeting proposed for Tuesday, 14 June 2022.

·        One meeting is proposed for December 2022 to accommodate the Christmas break.

·        Commencement time for Council Meetings is generally 6.00pm.

·        Five dates (highlighted in italics) fall in NSW School holidays

 

Three-weekly meetings

 


Date

Meeting

Time

Monday, 31 January 2022

Ordinary Council Meeting

6:00pm

Monday, 21 February 2022

Ordinary Council Meeting

6:00pm

Monday, 14 March 2022

Ordinary Council Meeting

6:00pm

Monday, 4 April 2022

Ordinary Council Meeting

6:00pm

Tuesday, 26 April 2022

Ordinary Council Meeting

6:00pm

Monday, 16 May 2022

Ordinary Council Meeting

6:00pm

Monday, 6 June 2022

Ordinary Council Meeting

6:00pm

Monday, 27 June 2022

Ordinary Council Meeting

6:00pm

Monday, 18 July 2022

Ordinary Council Meeting

6:00pm

Monday, 15 August 2022

Ordinary Council Meeting

6:00pm

Monday, 5 September 2022

Ordinary Council Meeting

6:00pm

Monday, 26 September 2022

Ordinary Council Meeting

6:00pm

Monday, 24 October 2022

Ordinary Council Meeting

6:00pm

Monday, 7 November 2022

Ordinary Council Meeting

6:00pm

Monday, 28 November 2022

Ordinary Council Meeting

6:00pm

Monday, 12 December 2022

Ordinary Council Meeting

6:00pm

Key dates to note are:

·        The second meeting in April is scheduled for Tuesday 26 April 2022 to accommodate ANZAC Day.

·        There is a four-week gap between the 26 September 2022 and 24 October 2022 Council meetings to ensure finalisation and consideration of the Financial Statements, within legislated timeframes, resulting in a two-week break for the 7 November 2022 Council meeting.

·        One meeting is proposed for December 2022 to accommodate the Christmas break.

·        Commencement time for Council Meetings is generally 6.00pm.

·        Three dates (highlighted in italics) fall in NSW School holidays.

Monthly Meetings

 


Date

Meeting

Time

Monday, 31 January 2022

Ordinary Council Meeting

6:00pm

Monday, 21 February 2022

Ordinary Council Meeting

6:00pm

Monday, 28 March 2022

Ordinary Council Meeting

6:00pm

Tuesday, 26 April 2022

Ordinary Council Meeting

6:00pm

Monday, 30 May 2022

Ordinary Council Meeting

6:00pm

Monday, 27 June 2022

Ordinary Council Meeting

6:00pm

Monday, 25 July 2022

Ordinary Council Meeting

6:00pm

Monday, 29 August 2022

Ordinary Council Meeting

6:00pm

Monday, 26 September 2022

Ordinary Council Meeting

6:00pm

Monday, 24 October 2022

Ordinary Council Meeting

6:00pm

Monday, 24 November 2022

Ordinary Council Meeting

6:00pm

Monday, 12 December 2022

Ordinary Council Meeting

6:00pm

 

Key dates to note are:

·        The second meeting in April is scheduled for Tuesday 26 April 2022 to accommodate ANZAC Day.

·        The meeting data proposed for December 2022 is scheduled for mid-month to accommodate the Christmas break.

·        Commencement time for Council Meetings is generally 6.00pm.

·        Two dates (highlighted in italics) fall in NSW School holidays.

 

Financial Implications

Livestreaming of the Council meetings requires certain equipment and services. Included in Council’s draft 2019/29 Long Term Financial Plan is an annual budget allocation of $24,000 for livestreaming Council’s ordinary meetings (based on a fortnightly meeting structure) utilising an external livestreaming provider. A decision to change the frequency of the meetings (e.g. to a three-weekly cycle or monthly meetings), would decrease the annual budget allocation for livestreaming.

Policy and Legislation

In accordance with Chapter 12, Part 2, Section 365 of the Local Government Act 1993 (NSW), the Council is required to meet at least 10 times per year (financial year), each time in a different month.

 

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

Risk Management Issues for Council

N/A

Internal / External Consultation

The Council and Committee structure is scheduled for discussion with councillors as part of the induction sessions on 5 and 6 January 2022.

 

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-5

 

RP-5               2022 LOCAL GOVERNMENT NSW SPECIAL CONFERENCE - ELECTION OF DELEGATES

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

The Local Government NSW Special Conference is being held in-person at the Hyatt Regency Sydney from Monday 28 February to Wednesday 2 March 2022. The purpose of this Report is to elect delegates to attend the conference and to consider submitting motions to the Conference.

 

 

Recommendation

That Council:

a       endorse that the Mayor and three (3) Councillors attend the 2022 LGNSW Special Conference to be held in Sydney from 28 February to 2 March 2022

b       elect three (3) Councillor delegates referred to in (a) above to attend the Conference

c        consider submitting motions to the Conference

 

Report

The Local Government NSW (LGNSW) Special Conference at the Hyatt Regency Sydney from Monday 28 February to Wednesday 2 March 2022. The Special Conference includes the debate and resolution of motions setting the LGNSW advocacy agenda for 2022. The Special Conference is a separate event to the previous November 2021 one-hour online Annual Conference, which could not previously be held in-person due to the COVID-19 pandemic.

 

Motions for the Conference are now open and will close on 30 January 2022. Given the timing of the NSW Local Government Elections and the Council Meetings schedule for 2022, this Report is being presented to adopt Motions for submissions to the conference to inclusion in the conference business paper.

Motions for inclusion at the conference are currently being called for, and should be:

·    consistent with the objects of the Association

·    relate to local government in NSW and/or across Australia

·    concern or are likely to concern local government as a sector

·    seek to advance the local government policy agenda of the Association and/or improve governance of the Association

·    have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws)

·    are clearly worded and unambiguous in nature, and

·    do not express preference for one or several members over one or several other members

Provided in this link is the 2022 LGNSW Special Conference Program.

Financial Implications

The estimated cost for the nominated delegates to attend the conference is $1,195 (registration and conference dinner). In addition, there will be further costs for two (2) nights’ accommodation ($2,700 for all delegates) in addition to travel and out of pocket expenses. Accommodation has already been pre-booked at the conference venue, using a conference discount. The conference will be funded from the Councillors’ Conference budget which currently has a budget allocation of $32,085 for the 2021/22 financial year.

Policy and Legislation

POL 025 - Payment of Expenses and Provision of Facilities to Councillors.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-6

 

RP-6               LGNSW Water Management Conference

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

Endorse representation and appointment of a Councillor to attend the 2019 LGNSW Water Management Conference in Narrabri from 9 – 11 February 2022

 

 

Recommendation

That Council:

a       endorse sending a Council delegate to the 2022 LGNSW Water Management Conference to be held in Narrabri from 9 - 11 February 2022

b       appoint one Councillor as Council’s delegate to attend the LGNSW Water Management Conference

Report

The annual Local Government NSW (LGNSW) Water Management Conference presents a broad range of information from a local government perspective on water management, issues associated with water supply and sewerage services provided by water utilities.

 

The event attracts delegates from NSW and interstate including councillors and general managers, water managers and professionals, policy makers from government agencies and key industry stakeholders.

 

Delegates will have the opportunity to find out about the latest water policy initiatives and trends, receive updates on emergent technical issues, benchmark, network and further their professional development and team building capabilities.

 

Earlier in 2021 the board of Riverina Water County Council resolved to be represented at the conference and has arranged registrations for five delegates. The delegates that Wagga Wagga City Council appoints to the Board of Riverina Water will, at their first meeting on the 2 February 2022, decide which members of the Board will attend the conference. This Report is to consider sending a separate Council representative.

 

The Keynote Speaker is Resilience NSW’s Commissioner Shane Fitzsimmons, who chairs the State Emergency Management Committee, the State Recovery Committee and National Emergency Medical Committee. The theme and focus at this year’s Conference is ‘Building Resilience and Capability’.

 

Full details of topics and speakers can be found in the attached program.

 

Financial Implications

The estimated cost for the nominated delegate to attend the conference is $875. In addition, there will be further costs for two nights’ accommodation, travel and out of pocket expenses, estimated at $1,800. The conference will be funded from the Councillors’ Conference budget which currently has a budget allocation of $32,085 for the 2021/22 financial year.

Policy and Legislation

POL 025 Payment of Expenses and Provision of Facilities to Councillors

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments

 

1.

LGNSW Water Management Conference Program

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-6

 

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Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-7

 

RP-7               30 NOVEMBER 2021 INVESTMENT REPORT

Author:         Zachary Wilson 

Director:       Carolyn Rodney

         

 

Summary:

This report details Council’s external investments and performance as at 30 November 2021.

 

 

Recommendation

That Council note the details of the external investments as at 30 November 2021 in accordance with section 625 of the Local Government Act 1993

 

Report

Under Section 212 of the Local Government (General) Regulation 2021, Council is to receive a report each month setting out the details of all money that the council has invested under Section 625 of the Local Government Act 1993. This report outlines the investing activities of Council as at 30 November 2021.

 

Council has experienced a negative monthly investment performance for the month of November when compared to budget ($7,505 down on the monthly budget). This is mainly due to a negative movement in the principal value of Councils Floating rate note portfolio.

 

Investment Summary as at 30 November 2021

In accordance with Regulation 212 of the Local Government (General) Regulation 2021, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution

Rating

Closing Balance
Invested
31/10/2021
$

Closing Balance
Invested
30/11/2021
$

November
EOM
Current Yield
%

November
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

158,118

2,388,288

0.10%

1.41%

N/A

N/A

N/A

CBA

AA-

3,491,210

6,226,026

0.10%

3.69%

N/A

N/A

N/A

CBA

AA-

6,624,087

11,126,224

0.15%

6.59%

N/A

N/A

N/A

Macquarie Bank

A+

9,032,401

9,035,370

0.40%

5.35%

N/A

N/A

N/A

Total at Call Accounts

 

19,305,816

28,775,909

0.21%

17.04%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

3.16%

0.59%

5/06/2017

6/06/2022

60

AMP

BBB

2,000,000

2,000,000

0.95%

1.18%

30/11/2020

30/05/2022

18

Westpac

AA-

3,000,000

3,000,000

1.11%

1.78%

10/03/2017

10/03/2022

60

Auswide

BBB

2,000,000

2,000,000

0.85%

1.18%

6/10/2020

6/10/2022

24

BOQ

BBB+

2,000,000

2,000,000

3.35%

1.18%

3/01/2018

4/01/2022

48

BOQ

BBB+

1,000,000

1,000,000

3.50%

0.59%

1/06/2018

1/06/2022

48

Westpac

AA-

2,000,000

2,000,000

1.32%

1.18%

28/06/2021

29/06/2026

60

BOQ

BBB+

3,000,000

3,000,000

3.25%

1.78%

28/08/2018

29/08/2022

48

Westpac

AA-

2,000,000

2,000,000

1.80%

1.18%

15/11/2021

17/11/2025

48

P&N Bank

BBB

1,000,000

1,000,000

3.30%

0.59%

20/11/2018

21/11/2022

48

NAB

AA-

2,000,000

0

0.00%

0.00%

30/11/2018

30/11/2021

36

Institution

Rating

Closing Balance
Invested
31/10/2021
$

Closing Balance
Invested
30/11/2021
$

November
EOM
Current Yield
%

November
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Bendigo-Adelaide

BBB+

1,000,000

1,000,000

3.25%

0.59%

30/11/2018

30/11/2022

48

Newcastle Permanent

BBB

2,000,000

2,000,000

3.05%

1.18%

8/02/2019

8/02/2022

36

Newcastle Permanent

BBB

2,000,000

2,000,000

2.70%

1.18%

23/04/2019

26/04/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.40%

0.59%

22/05/2019

23/05/2022

36

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.59%

8/07/2019

10/07/2023

48

Auswide

BBB

1,000,000

1,000,000

1.95%

0.59%

12/08/2019

12/08/2022

36

Judo Bank

BBB-

1,000,000

1,000,000

1.90%

0.59%

10/09/2019

9/09/2022

36

Auswide

BBB

1,000,000

1,000,000

1.72%

0.59%

3/10/2019

4/10/2022

36

ICBC

A

2,000,000

2,000,000

2.03%

1.18%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.18%

28/11/2019

28/11/2024

60

Judo Bank

BBB-

1,000,000

1,000,000

2.20%

0.59%

5/12/2019

3/12/2021

24

ICBC

A

1,000,000

1,000,000

1.75%

0.59%

6/01/2020

8/01/2024

48

BOQ

BBB+

1,000,000

1,000,000

2.00%

0.59%

28/02/2020

28/02/2025

60

ING Bank

A

2,000,000

2,000,000

1.50%

1.18%

2/03/2020

2/03/2022

24

Macquarie Bank

A+

2,000,000

2,000,000

1.40%

1.18%

9/03/2020

9/03/2022

24

Police Credit Union

NR

1,000,000

1,000,000

2.20%

0.59%

1/04/2020

1/04/2025

60

ICBC

A

1,000,000

1,000,000

1.85%

0.59%

29/05/2020

29/05/2025

60

ICBC

A

1,000,000

1,000,000

1.86%

0.59%

1/06/2020

2/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.18%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.18%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.60%

1.18%

29/06/2020

28/06/2024

48

ICBC

A

3,000,000

3,000,000

1.25%

1.78%

30/06/2020

30/06/2022

24

ICBC

A

2,000,000

2,000,000

1.42%

1.18%

7/07/2020

8/07/2024

48

ICBC

A

2,000,000

2,000,000

1.50%

1.18%

17/08/2020

18/08/2025

60

BoQ

BBB+

1,000,000

1,000,000

1.25%

0.59%

7/09/2020

8/09/2025

60

BoQ

BBB+

2,000,000

2,000,000

1.25%

1.18%

14/09/2020

15/09/2025

60

NAB

AA-

1,000,000

1,000,000

0.60%

0.59%

14/09/2021

14/09/2023

24

AMP

BBB

1,000,000

1,000,000

0.95%

0.59%

26/11/2020

25/05/2022

18

AMP

BBB

2,000,000

2,000,000

0.95%

1.18%

7/12/2020

6/06/2022

18

ICBC

A

1,000,000

1,000,000

1.20%

0.59%

7/12/2020

8/12/2025

60

Warwick CU

NR

1,000,000

1,000,000

0.75%

0.59%

29/01/2021

30/01/2023

24

NAB

AA-

2,000,000

2,000,000

0.95%

1.18%

29/01/2021

29/01/2026

60

NAB

AA-

1,000,000

1,000,000

1.08%

0.59%

22/02/2021

20/02/2026

60

NAB

AA-

2,000,000

2,000,000

1.25%

1.18%

3/03/2021

2/03/2026

60

Summerland CU

NR

1,000,000

1,000,000

0.75%

0.59%

29/04/2021

28/04/2023

24

NAB

AA-

2,000,000

2,000,000

1.40%

1.18%

21/06/2021

19/06/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.18%

25/06/2021

26/06/2023

24

Westpac

AA-

2,000,000

2,000,000

1.32%

1.18%

25/06/2021

25/06/2026

60

ICBC

A

1,000,000

1,000,000

1.32%

0.59%

25/08/2021

25/08/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.18%

31/08/2021

31/08/2023

24

AMP

BBB

2,000,000

2,000,000

1.00%

1.18%

18/10/2021

17/10/2024

36

Westpac

AA-

0

2,000,000

1.56%

1.18%

30/11/2021

29/11/2024

36

Total Medium Term Deposits

 

84,000,000

84,000,000

1.66%

49.74%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Bendigo-Adelaide

BBB+

504,659

504,818

BBSW + 105

0.30%

25/01/2018

25/01/2023

60

Newcastle Permanent

BBB

1,523,470

1,519,283

BBSW + 140

0.90%

6/02/2018

6/02/2023

60

UBS

A+

2,020,077

0

0.00%

0.00%

8/03/2018

8/03/2023

60

CBA

AA-

3,056,180

3,056,322

BBSW + 113

1.81%

11/01/2019

11/01/2024

60

Westpac

AA-

3,058,076

3,059,083

BBSW + 114

1.81%

24/01/2019

24/04/2024

63

Institution

Rating

Closing Balance
Invested
31/10/2021
$

Closing Balance
Invested
30/11/2021
$

November
EOM
Current Yield
%

November
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

ANZ

AA-

2,549,148

2,543,031

BBSW + 110

1.51%

8/02/2019

8/02/2024

60

NAB

AA-

2,035,639

2,030,990

BBSW + 104

1.20%

26/02/2019

26/02/2024

60

Bank of China Australia

A

1,510,684

1,510,999

BBSW + 100

0.89%

17/04/2019

17/10/2022

42

Westpac

AA-

2,537,939

2,533,098

BBSW + 88

1.50%

16/05/2019

16/08/2024

63

Suncorp-Metway

A+

1,260,427

1,260,641

BBSW + 78

0.75%

30/07/2019

30/07/2024

60

ANZ

AA-

2,022,992

2,019,635

BBSW + 77

1.20%

29/08/2019

29/08/2024

60

HSBC

AA-

2,531,633

2,531,665

BBSW + 83

1.50%

27/09/2019

27/09/2024

60

Bank Australia

BBB

1,510,128

1,510,744

BBSW + 90

0.89%

2/12/2019

2/12/2022

36

ANZ

AA-

1,514,344

1,515,350

BBSW + 76

0.90%

16/01/2020

16/01/2025

60

NAB

AA-

2,019,058

2,019,837

BBSW + 77

1.20%

21/01/2020

21/01/2025

60

Newcastle Permanent

BBB

1,120,968

1,116,676

BBSW + 112

0.66%

4/02/2020

4/02/2025

60

Macquarie Bank

A+

2,020,158

2,016,708

BBSW + 84

1.19%

12/02/2020

12/02/2025

60

BOQ Covered

AAA

561,349

559,918

BBSW + 107

0.33%

14/05/2020

14/05/2025

60

UBS

A+

950,387

0

0.00%

0.00%

21/05/2020

21/11/2022

30

Credit Suisse

A+

1,319,069

1,315,115

BBSW + 115

0.78%

26/05/2020

26/05/2023

36

UBS

A+

1,517,346

1,517,000

BBSW + 87

0.90%

30/07/2020

30/07/2025

60

Bank of China Australia

A

1,507,660

1,508,369

BBSW + 78

0.89%

27/10/2020

27/10/2023

36

Total Floating Rate Notes - Senior Debt

 

38,651,392

35,649,282

 

21.11%

 

 

 

Fixed Rate Bonds

 

 

 

 

 

 

 

 

ING Covered

AAA

722,374

721,395

1.10%

0.43%

19/08/2021

19/08/2026

60

Northern Territory Treasury

AA-

3,000,000

3,000,000

1.00%

1.78%

24/08/2021

16/12/2024

40

Northern Territory Treasury

AA-

3,000,000

3,000,000

1.50%

1.78%

24/08/2021

15/12/2026

64

BoQ

BBB+

1,899,636

1,865,499

2.10%

1.10%

27/10/2021

27/10/2026

60

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.50%

1.18%

6/08/2021

15/12/2026

64

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.50%

0.59%

14/07/2021

15/12/2026

65

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.30%

1.18%

29/04/2021

15/06/2026

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.18%

30/11/2020

15/12/2025

60

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.00%

0.59%

20/11/2020

15/12/2025

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.18%

21/10/2020

15/12/2025

62

Total Fixed Rate Bonds

 

18,622,010

18,586,894

1.31%

11.01%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,848,290

1,878,541

1.64%

1.11%

17/03/2014

1/11/2026

151

Total Managed Funds

 

1,848,290

1,878,541

1.64%

1.11%

 

 

 


 

Institution

Rating

Closing Balance
Invested
31/10/2021
$

Closing Balance
Invested
30/11/2021
$

November
EOM
Current Yield
%

November
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

162,427,509

168,890,627

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

3,613,035

3,408,299

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

158,814,473

165,482,327

 

 

 

 

 

 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 50% of the portfolio across a broad range of counterparties. Cash equates to 17%, with Floating Rate Notes (FRNs) around 21%, fixed rate bonds around 11% and growth funds around 1% of the portfolio.

 

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Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

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All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

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Investment Portfolio Balance

 

Council’s investment portfolio balance has increased from last month, up from $158.8M at 31 October to $165.5M at 30 November 2021. This is reflective of the second quarter rates instalment being due on 30 November 2021.

 

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Monthly Investment Movements

 

Redemptions/Sales – Council redeemed the following investment security during November 2021:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

NAB Bank (AA-) Term Deposit

$2M

3 years

3.01%

This term deposit was redeemed on maturity and funds were used to invest in a new 3-year Westpac (AA-) term deposit (see below).

UBS (A+) Floating rate note

$2M

5 years

BBSW + 90bps

This floating rate note was sold prior to maturity, with Council recognising a capital gain of $17,400.

UBS (A+) Floating rate note

$940K

2.5 years

BBSW + 105bps

This floating rate note was sold prior to maturity, with Council recognising a capital gain of $8,789.

 

New Investments – Council purchased the following investment security during November 2021:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Westpac Bank (AA-) Term Deposit

$2M

3 years

1.56%

The Westpac rate of 1.56% compared favourably to the rest of the market for this investment term. The next best rate for this term was 1.50%.

 


 

Rollovers – Council rolled over the following investment security during November 2021:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Westpac Bank (AA-) Term Deposit

$2M

4 years

1.80%

This term deposit was a 3‑year investment earning 3.05% and was rolled at maturity into a new 4-year term deposit at 1.80% - with the next best rate being 1.77%.

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $142,534, which compares unfavourably with the budget for the period of $150,039 - underperforming budget for the month by $7,505.

 

Council’s underperformance to budget for November was a result of Council’s Floating rate note portfolio experiencing a negative movement in the principal value of these investments, down -0.06% (or -$20,593) as at 30 November 2021, as trading margins continued to widen.

 

It should be noted that if Council chooses to hold these investments until maturity, Council will receive the entire face value of these investments.

 

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In comparison to the AusBond Bank Bill Index* of 0.00% (annualised), Council’s investment portfolio returned 1.56% (annualised) for the month of November. Cash and At‑Call accounts returned 0.24% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due.

 

Over the past year, Council’s investment portfolio has returned 1.48%, outperforming the AusBond Bank Bill index by 1.45%.

 

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* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

 

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations thereunder, and in accordance with the Investments Policy adopted by Council on 29 November 2021.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2021

Section 212 - Reports on council investments

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

Internal / External Consultation

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 10 January 2022

RP-8

 

RP-8               RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.

 

Councillor T Koschel requested advice on the structure and quality of the rock wall at the bottom end of Lake Albert.

The rock wall between the lake and the bike track at the bottom end of Lake Albert is structurally sound and functioning as an energy dissipater to prevent erosion of the shore from wave action.  The lake over-flowed on the 26th November with approximately 435mm flowing over the spillway at its peak flow.  This depth of flow covered the majority of the rock wall.  

 

Councillor V Keenan requested advice on confusing signage and impact on disabled parking at 72 Fitzmaurice Street.

The disabled parking bays in front of 72 Fitzmaurice Street are correctly sign-posted in accordance with Australian Standard 1742.11 – 2016.  Identification of the bays is also reinforced with the blue international symbol for disability access.

 

Can the school crossing at North Wagga Public School be upgraded to a pedestrian crossing?

Contact has been made with the Transport for NSW (TfNSW) Senior Manager Community Partner seeking clarification on warrants and approvals for the installation of pedestrian (zebra) crossings on local roads.  The Senior Manager is seeking internal advice and will notify us in due course.  If Councils are able to make decisions of the installation of pedestrian (zebra) crossings on local roads, it is strongly suggested that a Policy be developed to guide their installation. 

 

When will the streets in Gobbagombalin be connected, namely Jumbuck Drive, which is currently split in two?

This will be undertaken as land subdivision development occurs by private developers. 

 

 

Is there an update on Marshall’s Creek Bridge upgrade and the proposed Traffic Management Plan?

Will Marshall’s Creek Bridge be upgraded to have pedestrian access?

The Marshalls Creek bridge upgrade is a Transport for NSW project and details regarding the project can be found at:

 

https://roads-waterways.transport.nsw.gov.au/projects/marshalls-creek-bridge-replacement/index.html.

 

The Review of Environmental Factors (REF) on the project page includes a section titled “Traffic and transport”.  Construction is expected to commence mid-2022 and would take 12 to 16 months to complete.  Traffic is expected to be managed by contra-flow and it is anticipated that temporary detours would be required at night (10-15 nights). The current detour being considered is Nagle Street/Sutton Street/Copeland Street/Kooringal Road.  The current design for the new bridge is a 30m long, 4 lane bridge with a shared path, a footpath and safety barriers.  

 

Is there an update from ARTC regarding the Fernleigh Road train crossing upgrade, considering the inland rail will have no impact on that crossing?

No update has been received at this time, however further follow-up correspondence has been sent to request updated advice.

 

Are there plans or consideration for a bus shelter outside the Courthouse in Fitzmaurice Street, considering that is a bus interchange area, with no shelter for people from the rain or heat?

There are no plans for a bus shelter in front of the courthouse.  The bus shelter extends across the adjoining premises (PRD) that has a verandah.  Users of the bus stop can use the verandah for shelter from the rain of heat whilst waiting for a bus.  The bus operator supports this approach and considers there are other bus stops with a higher priority for a shelter.  

 

Can Council give consideration to installing a no U-turn at the lights of Gurwood and Fitzmaurice Streets for those travelling north?

U-Turns at traffic control lights are regulated via Rule 40 in the Australian Road Rules:

 

Making a U-turn at an intersection with traffic lights

 

A driver must not make a U-turn at an intersection with traffic lights unless there is a U-turn permitted sign at the intersection.

 

Maximum penalty—20 penalty units.

 

Traffic Control Lights are installed and managed by Transport for NSW.     

 

A ‘No U-turn’ sign is a regulatory sign.  Before Council can give consideration to its installation, the proposal must be referred to the Local Traffic Committee for advice.


 

Considering the carpet business and Elders are relocating, has consideration been given to installing more parking in the middle of Kincaid Street?

This is considered in the CBD Masterplan.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

 

     

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 10 January 2022.

 

QUESTIONS/BUSINESS WITH NOTICE

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 10 January 2022.

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