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Agenda and
Business Paper

 


Ordinary Meeting of Council

 

 

 

To be held on
Monday 30 January 2023

at 6.00pm

 

 

 

Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au


wagga.nsw.gov.au


NOTICE OF MEETING

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

 

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WAGGA WAGGA CITY COUNCILLORS

 

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STATEMENT OF ETHICAL OBLIGATIONS

Councillors are reminded of their Oath or Affirmation of Office made under Section 233A of the Local Government Act 1993 and their obligation under Council’s Code of Conduct to disclose and appropriately manage Conflicts of Interest.

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 30 January 2023.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 30 January 2023

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

WELCOME TO COUNTRY                                                                                             3

REFLECTION                                                                                                                3

APOLOGIES                                                                                                                 3

Confirmation of Minutes

CM-1           ORDINARY COUNCIL MEETING - 12 DECEMBER 2022                             3

DECLARATIONS OF INTEREST                                                                                    3

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION – CALL FOR A RATING OPTION OR LEVY FOR THE WAGGA WAGGA CITY COUNCIL LOCAL GOVERNMENT AREA AIRBNB AND SHORT STAY RENTAL MARKET                                                                                     4

Reports from Staff

RP-1            FINANCIAL PERFORMANCE REPORT AS AT 31 DECEMBER 2022          6

RP-2            REQUESTS FOR FINANCIAL ASSISTANCE                                             42

RP-3            QUESTIONS WITH NOTICE                                                                      49

RP-4            RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS                      51

Committee Minutes

M-1              CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 1 DECEMBER 2022                                                                                     53

M-2              FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - 15 DECEMBER 2022   67   

Confidential Reports

CONF-1       LEASE RENEWAL 36-40 GURWOOD STREET, WAGGA WAGGA            74

CONF-2       EXPRESSION OF INTEREST CAMPAIGN OUTCOME REPORT - TARCUTTA FOOD VAN SITE                                                                                                         75

CONF-3       RFT 2023-16 - PROVISION OF REAL ESTATE AGENCY SERVICES FOR RIFL SUBDIVISION - OUTCOME REPORT                                                        76

CONF-4       SECTOR SUPPORT PROGRAM                                                               77

CONF-5       RFT2023-08 LORD BADEN POWELL DRIVE DESIGN & CONSTRUCT     78

CONF-6       RFT2023-05 DUNNS ROAD, OLYMPIC HIGHWAY & HOLBROOK ROAD INTERESTIONS DESIGN AND CONTRUCT                                                                        79

CONF-7       LAKE ALBERT ROAD REHABILITATION - WARRAWONG STREET TO COPLAND STREET                                                                                                   80


 

 

WELCOME TO COUNTRY

Aunty Cheryl Penrith, Senior Wiradjuri Elder to perform the Welcome to Country.

 

 

RELECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 12 DECEMBER 2022       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 12 December 2022 be confirmed as a true and accurate record.

 

 

 

Attachments

 

1.

Minutes - 12 December 2022

81

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION – CALL FOR A RATING OPTION OR LEVY FOR THE WAGGA WAGGA CITY COUNCIL LOCAL GOVERNMENT AREA AIRBNB AND SHORT STAY RENTAL MARKET

Author:          Councillor Richard Foley

 

Summary:

Evaluation for a rating option or levy on all Airbnb and other short stay rental accommodation across the Wagga Wagga City Council Local Government Area (LGA).

 

Evaluation for establishment of an affordable housing trust.

 

 

Recommendation

That Council:

a       prepares a report evaluating and exploring all available options for a rate variation or levy to be imposed upon any property within the Wagga Wagga City Council Local Government Area (LGA) that is being used primarily for unregulated short-term letting such as Airbnb and other similar short stay models, include best practices and/or viable alternatives used by other LGA’s across NSW and Australia in dealing with this issue, and

b       considers the impact of Airbnb and other short stay models has on distorting rental markets, affordability, and intensifying housing shortages, and

c        requests the General Manager writes to the owners of these properties making a formal request that Airbnb and short stay rental owners consider putting these homes onto the open local market to assist in alleviating the local housing crisis

d       evaluates an appropriate model for an affordable housing trust to be established by council in the near future. The purposes of such a trust would be the production of affordable housing to increase opportunities for working families and individuals to access decent affordable homes

 

Report

The post COVID-19 era has seen a dramatic escalation in the housing crisis in Australia especially in the rental market. The hardest hit areas are found in regional Australia. Locally the rental market has become extremely tight with 1% of housing stock available for long term rent in the City of Wagga Wagga.

 

A recent analysis of Airbnb and other online platforms for short stay rental market, revealed more than 260+ houses which would ordinarily be on the local rental market. If these homes were to be rented out on the open market many local working people and their families now struggling to find a rental, could be housed long term.

 

Our local motels and hotels are highly regulated for fire risk and work, health and safety. Motels and hotels pay higher rates, whilst the short stay rental and Airbnb sector does not pay higher rates and do not have the same standards of compliance.

 


 

Despite the NSW Governments recent regulatory framework for Short-Term Rental Accommodation (STRA), all councils are tasked with compliance to the STRA framework. This is more cost shifting passed down by the State Government onto local councils. Why should council be paying for enforcing compliance of STRA regulations with no allocated funds granted by the state government?

 

The intent of this Notice of Motion is to explore a fair reasonable local regulatory framework in response to any negative effects Airbnb and other short stay rentals has in this city. Any funds collected would ideally become a source of seed capital to assist in the establishment of an affordable housing trust in the near future.

 

All homes constructed under an affordable housing trust structure would become assets built by local tradesman and suppliers and wholly owned by the ratepayers of the City of Wagga Wagga. The purposes of such a trust would be for the production of affordable housing to increase opportunities for working families and individuals to access decent affordable homes. This concept will also assist to fortify a base of ongoing construction work in the city to meet the continued growing demands for affordable accommodation.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 

 

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Our leaders represent our community

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

RP-1

 

Reports from Staff

RP-1               FINANCIAL PERFORMANCE REPORT AS AT 31 DECEMBER 2022

Author:          Carolyn Rodney 

         

 

Summary:

This report is for Council to consider information presented on the 2022/23 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 31 December 2022.

 

 

Recommendation

That Council:

a       approve the proposed 2022/23 budget variations for the month ended 31 December 2022 and note the balanced budget position as presented in this report

b       approve the proposed budget variations to the 2022/23 Long Term Financial Plan Capital Works Program including future year timing adjustments

c        note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2021 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d       note the details of the external investments as of 31 December 2022 in accordance with section 625 of the Local Government Act 1993

e       accept the grant funding offers as presented in this report

 

Report

Wagga Wagga City Council (Council) forecasts a balanced budget position as of 31 December 2022.

 

The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year – as previously reported to Council, any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve).  The deficit results will be accounted for as a liability in the Airport’s end of financial year statements and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years. 

 

Proposed budget variations including adjustments to the capital works program are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of December when compared to budget ($278,050 up on the monthly budget). This is mainly due to better than budgeted returns on Council’s investment portfolio, as a result of the ongoing movement in the interest rate environment.

 


 

Key Performance Indicators

 

 

 

 

OPERATING INCOME

Total operating income is 52% of approved budget and is trending slightly above budget for the month of December 2022. An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 84% when compared to budget.

 

OPERATING EXPENSES

Total operating expenditure is 52% of approved budget so it is tracking slightly over budget at this stage of the financial year. This is due to the payment of annual one-off expenses such as rates and insurance as well as the commitment for multi-year software licences.

 

CAPITAL INCOME

Total capital income is 33% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions in relation to expenditure incurred on the projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 40% of approved budget with some purchase orders being raised for the full contract amounts for multi-year projects. Excluding commitments, the total expenditure is 15% when compared to the approved budget.

 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2022 TO 31 DECEMBER 2022

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2022/23

BUDGET ADJ
2022/23

APPROVED BUDGET
2022/23

YTD ACTUAL   EXCL COMMT'S 2022/23

COMMT'S 2022/23

YTD ACTUAL + COMMT'S
2022/23

YTD % OF BUD

Income

 

Rates & Annual Charges

(75,524,168)

0

(75,524,168)

(37,716,308)

0

(37,716,308)

50%

User Charges & Fees

(27,844,136)

(442,450)

(28,286,586)

(14,141,463)

0

(14,141,463)

50%

Other Revenues

(2,769,503)

(202,000)

(2,971,503)

(1,534,027)

0

(1,534,027)

52%

Operating Grants & Contributions

(13,524,889)

5,394,257

(8,130,631)

(4,708,437)

0

(4,708,437)

58%

Capital Grants & Contributions

(36,295,253)

(29,348,185)

(65,643,438)

(18,766,372)

0

(18,766,372)

29%

Interest & Investment Income

(1,828,128)

0

(1,828,128)

(2,542,489)

0

(2,542,489)

139%

Other Income

(1,406,222)

(51,000)

(1,457,222)

(797,803)

0

(797,803)

55%

Total Income

(159,192,300)

(24,649,378)

(183,841,677)

(80,206,899)

0

(80,206,899)

44%

 

Expenses

Employee Benefits & On-Costs

51,315,412

445,000

51,760,412

22,647,741

0

22,647,741

44%

Materials & Services

36,542,674

8,175,678

44,718,352

21,111,616

6,736,239

27,847,855

62%

Borrowing Costs

3,268,989

0

3,268,989

1,456,501

0

1,456,501

45%

Depreciation & Amortisation

43,196,051

0

43,196,051

21,598,026

0

21,598,026

50%

Other Expenses

1,866,271

2,078,121

3,944,392

3,350,414

31,023

3,381,437

86%

Total Expenses

136,189,398

10,698,799

146,888,197

70,164,298

6,767,262

76,931,560

52%

 

Net Operating (Profit)/Loss

(23,002,902)

(13,950,578)

(36,953,480)

(10,042,601)

6,767,262

(3,275,339)

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

13,292,351

15,397,607

28,689,958

8,723,771

6,767,262

15,491,033

 

Cap/Reserve Movements

Capital Expenditure - One Off Confirmed

13,596,521

58,708,933

81,890,161

11,094,194

27,910,159

39,004,352

48%

Capital Expenditure - Recurrent

18,890,352

8,238,710

27,129,062

3,832,588

2,515,117

6,347,705

23%

Capital Expenditure - Pending Projects

59,812,944

(46,311,530)

3,916,707

0

0

0

0%

Loan Repayments

7,571,681

0

7,571,681

3,285,840

0

3,285,840

43%

New Loan Borrowings

(17,458,537)

11,279,368

(6,179,168)

0

0

0

0%

Sale of Assets

(880,181)

(4,037,359)

(4,917,540)

(4,193,128)

0

(4,193,128)

85%

Net Movements Reserves

(15,333,827)

(13,927,544)

(29,261,371)

0

0

0

0%

Total Cap/Res Movements

66,198,954

13,950,578

80,149,532

14,019,494

30,425,276

44,444,770

 

Net Result after Depreciation

43,196,052

0

43,196,052

3,976,893

37,192,537

41,169,430

 

 

Add back Depreciation Expense

43,196,051

0

43,196,051

17,998,355

0

17,998,355

42%

 

Cash Budget (Surplus)/Deficit

0

0

0

(14,021,461)

37,192,537

23,171,076

 

 

 

Years 2-10 Long Term Financial Plan (Surplus) /Deficit

 

Description

Budget

2023/24

Budget

2024/25

Budget

2025/26

Budget

2026/27

Budget

2027/28

Budget

2028/29

Budget

2029/30

Budget

2030/31

Budget

2031/32

Adopted Bottom Line (Surplus) / Deficit

1,163,681

1,205,672

4,377,581

4,833,506

2,199,382

1,967,334

1,257,474

1,234,053

418,437

Adopted Bottom Line Adjustments

29,080

30,297

43,051

44,342

45,673

47,042

48,454

49,907

96,404

Revised Bottom Line (Surplus) / Deficit

1,192,761

1,235,969

4,420,632

4,877,848

2,245,055

2,014,376

1,305,928

1,283,960

514,841

 

 

 

 

 

 

 

 

 

 

 

 




2022/23 Revised Budget Result – (Surplus) / Deficit

$’000s

Original 2022/23 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget Variations for December 2022

$0K

$0K

$0K

Proposed Revised Budget result for 31 December 2022 - (Surplus) / Deficit

$0K

 

 


 

The proposed Operating and Capital Budget Variations for 31 December 2022 which affect the current 2022/23 financial year are listed below.

 

Budget Variation

Amount

Funding Source

Net Impact

(Fav)/ Unfav

1 – Community Leadership and Collaboration

Civic Centre Security Doors

$41K

StateCover WHS Incentive Income ($30K)

Buildings Reserve ($11K)

Nil

Council has received an additional $30K above the $100K budgeted for the StateCover Work Health and Safety Incentive. It is proposed to utilise the funds for additional security doors that are required within the Civic Centre due to a recent spike in incidents involving staff and vandalism. It is suggested that the security doors be installed between the public area foyer and Council meeting rooms, as well as at the bottom of the stairs across from the Customer Service desk.

Job Consolidations: 22152 & 12611

 

3 – Growing Economy

Australia Day Community Events 2023 Grant Program

$30K

National Australia Day Council ($30K)

Nil

Wagga Wagga City Council has been successful in its annual application to the Australia Day Community Events 2023 Grants program for $30K through the National Australia Day Council. Like previous years, this funding was allocated to the delivery of the 2023 Australia Day Community event which was held on 26 January 2023.

These funds contributed toward the cost of entertainment, photography, advertising materials, and hire equipment/supplies.

Estimated Completion: 31 January 2023

Job Consolidation: 21144

 

4 – Community Place and Identity

Museum External Lighting, Security Access, Fencing, and Signage

$87K

Museum Existing Operational Budgets ($77K)

Facilities Management Operational Budgets ($10K)

Nil

Funds are required for identified additional external lighting, security cameras and fencing, as well as new wayfinding signage for visitors to the Botanic Gardens Museum site. It is proposed to fund these items from one off existing Museum and Facilities Management operational budgets that have been identified for the completion of this stage of the Museum Capital Works Program.

Estimated Completion: 30 June 2023

Job Consolidation: 18847 + 22144

 

Digital Storytelling Project Grant

$40K

NSW Government 2022/23 Arts and Cultural Grant Funding Program ($40K)

Nil

The Museum of the Riverina has been granted funds under the NSW Government’s 2022/23 Arts and Cultural Funding Program – Organisations & Local Government Authorities (LGA) Round 1 toward a Digital Storytelling Project – Wagga Wagga Women’s Health Centre Collection. This project will see the digitisation of the Wagga Wagga Women’s Health Centre collection and will increase the accessibility of this collection to researchers and the general community.

Estimated Completion: 30 June 2024

Job Consolidation: 22155

 

Bird Island Eco Art Installation

$30K

Commonwealth Government Regional Arts Australia Grant Funding ($30K)

Nil

The Art Gallery has been granted funds to commission artist Hayden Fowler to develop an artwork which responds to bird and aquatic life of the Wollundry Lagoon. The project involves mentoring of a Wiradjuri artist and includes education and public programs all funded by the Commonwealth Government under the program Regional Arts Australia.

Estimated Completion: 30 June 2023

Job Consolidation: 22141

 

Precious Exhibition

$10K

Dobell Exhibition Grant Funding ($10K)

Nil

The Art Gallery has been granted funds to commission artist Sarah Goffman to create new artwork in response to selected glass artworks from the Gallery collection. This artwork will be included in an exhibition to be held in the Glass Gallery from 8 May – 12 November 2023. This project is funded by the Dobell Exhibition Grant and administered by Museums and Galleries NSW.

Estimated Completion: 12 November 2023

Job Consolidation: 22145

 

5 – The Environment

Uranquinty Levee Upgrade – Investigation & Design

$112K

Department of Planning & Environment Grant ($29K)

Stormwater Levy Reserve ($83K)

Nil

Council has been successful in receiving additional grant funding of $29K from Department of Planning & Environment for the Uranquinty Levee Upgrade – Investigation and Design under the 2021/22 Floodplain Management Program 2021/FMP/0032. This requires a 50% co-contribution from Council of $14K, along with additional funding of $69K to complete the upgrade of the flood levee system for the protection of Uranquinty. The Council funding is proposed to be transferred from the Stormwater Levy Reserve. This will bring the total project budget to $292K.

Estimated Completion:  31 May 2024

Job Consolidation:  21794

 

Off-Street Carpark Renewal Program

Central Wagga Laneway Renewal Program

$32K

 

$23K

Infrastructure Directorate Salary Savings ($55K)

Nil

Funds are required for the development of an off-street carpark renewal program and a renewal program for laneways in Central Wagga Wagga, that are both outstanding from the 2021/22 Operational Plan. The development of the programs was intended to be delivered utilising internal resources, however due to staff changes and subsequent limited internal resourcing, the programs were not delivered in the 2021/22 financial year. It is proposed to engage a consultant to develop the programs and fund the works from salary savings within the Infrastructure Directorate.

Estimated Completion:  30 June 2023 – 31 December 2023 (any unspent funds at 30 June 2023 will be carried over for the completion of works in 2023/24)

Job Consolidations:  22160 & 22161

 

 

$0K

 

The following 2022/23 and future year projects have been reviewed by Council’s Project Management Team and delivery timelines rescheduled. There has been no change to the total budgets for these projects.

 

Job No.

Project Title*

2022/23 Current Pending

2022/23 Current Confirmed

2022/23 Proposed Confirmed

2023/24 Current

Pending

2023/24 Proposed Pending

2023/24 Proposed Confirmed

19565

Civic Theatre Replacement of Lighting Desk

$0

$0

$65,000

$65,000

$0

$0

19566

Civic Theatre Replacement of Overhead Stage Lights

$70,000

$0

$0

$0

$70,000

$0

15084

 

Farrer Road Upgrade

$0

$68,436

$0

$0

$0

$68,436

18738

 

Glenfield Road Drainage Remediation

$335,000

$101,536

$101,536

$1,000,047

$1,335,047

$0

19648

Gobbagombalin Nth – (Harris Road Park Embellishment)

$0

$197,400

$98,700

$0

$0

$98,700

70168

 

GWMC Plant Shed

$0

$2,375,940

$1,187,970

$0

$0

$1,187,970

50112

Tarcutta Sewer Treatment Works Renewal

$248,994

$0

$73,994

$0

$0

$175,000

*The current year project budgets have been reviewed and at this stage no future year increases have been factored in due to the restrictions on the project funding source.  For future year project budget adjustments, once these projects are scoped in the year of commencement, adjustments/increases will be factored in and reported to Council at that time.

 

 

2022/23 Capital Works Summary

 

Capital Works

Approved Budget

Proposed Movement

Proposed Budget

One-off

$81,890,161

($1,206,112)

$80,684,049

Recurrent

$26,984,061

$0

$26,984,061

Pending

$3,916,707

($653,994)

$3,262,713

Total Capital Works

$112,790,929

($1,860,106)

$110,930,823


Current Restrictions

 

RESERVES SUMMARY

31 DECEMBER 2022

 

CLOSING BALANCE 2021/22

ADOPTED RESERVE TRANSFERS 2022/23

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 12.12.2022

PROPOSED CHANGES for Council Resolution*

BALANCE AS AT 31 DECEMBER 2022

 

 

 

 

 

 

Externally Restricted

 

 

 

 

 

Developer Contributions - Section 7.11

(31,045,478)

7,213,679

(7,372,900)

 

(31,204,699)

Developer Contributions - Section 7.12

(278,187)

(28,179)

0

 

(306,366)

Developer Contributions - Stormwater Section 64

(7,112,864)

(786,229)

395,767

 

(7,503,326)

Sewer Fund

(32,439,399)

673,962

2,901,899

 

(28,863,538)

Solid Waste

(24,880,735)

7,737,392

(2,298,483)

 

(19,441,826)

Specific Purpose Unexpended Grants & Contributions

(4,195,951)

 

4,195,951

 

0

SRV Levee Reserve

(6,357,282)

0

57,520

 

(6,299,762)

Stormwater Levy

(5,150,281)

35,773

748,446

83,220

(4,282,842)

Total Externally Restricted

(111,460,179)

14,846,399

(1,371,799)

83,220

(97,902,359)

 

 

 

Internally Restricted

 

 

Airport

0

0

0

 

0

Art Gallery

(3,804)

0

0

 

(3,804)

Bridge Replacement

(296,805)

0

0

 

(296,805)

Buildings

(1,088,635)

(23,658)

247,460

11,000

(853,832)

CCTV

(100,843)

30,633

30,000

 

(40,211)

Cemetery

(882,761)

(226,784)

46,123

 

(1,063,421)

Civic Theatre

(44,048)

0

43,922

 

(127)

Civil Infrastructure

(9,317,219)

1,598,454

(326,175)

 

(8,044,940)

Community Works

(159,648)

140,317

12,555

 

(6,776)

Council Election

(235,385)

(112,845)

49,085

 

(299,146)

Economic Development

(419,160)

60,000

349,832

 

(9,328)

Emergency Events Reserve

(639,548)

(120,142)

(275,120)

 

(1,034,810)

Employee Leave Entitlements Gen Fund

(3,453,655)

0

0

 

(3,453,655)

Environmental Conservation

(116,578)

41,578

0

 

(75,000)

Event Attraction

(491,893)

0

210,249

 

(281,644)

Financial Assistance Grants in Advance

(8,536,837)

0

8,536,837

 

0

Grant Co-Funding

(500,000)

0

0

 

(500,000)

Gravel Pit Restoration

(816,897)

3,333

0

 

(813,564)

Information Services

(1,835,475)

(507,158)

179,643

 

(2,162,990)

Insurance Variations

(50,000)

0

0

 

(50,000)

Internal Loans

(3,649,517)

(201,545)

(321,602)

 

(4,172,664)

Lake Albert Improvements

(105,839)

(21,366)

0

 

(127,205)

Library

0

(171,724)

0

 

(171,724)

Livestock Marketing Centre

(6,032,463)

685,981

2,177,470

 

(3,169,012)

 


 

 

 

CLOSING BALANCE 2021/22

ADOPTED RESERVE TRANSFERS 2022/23

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 12.12.2022

PROPOSED CHANGES for Council Resolution*

BALANCE AS AT 31 DECEMBER 2022

Museum Acquisitions

(39,378)

10,000

15,000

 

(14,378)

Net Zero Emissions

(394,001)

0

321,212

 

(72,790)

Oasis Reserve

(1,085,465)

(63,900)

428,554

 

(720,810)

Parks & Recreation Projects

(1,356,795)

(33,906)

661,822

 

(728,879)

Parks Water

0

(180,000)

0

 

(180,000)

Planning Legals

(100,000)

0

0

 

(100,000)

Plant Replacement

(4,335,819)

(723,537)

2,645,872

 

(2,413,484)

Project Carryovers

(3,098,056)

0

3,098,056

 

0

Public Art

(211,155)

106,595

34,893

 

(69,667)

Sister Cities

(50,000)

10,000

7,000

 

(33,000)

Stormwater Drainage

(158,178)

0

48,000

 

(110,178)

Strategic Real Property

(766,176)

0

(1,611,857)

 

(2,378,032)

Subdivision Tree Planting

(368,640)

20,000

0

 

(348,640)

Unexpended External Loans

(3,143,977)

74,744

2,909,068

 

(160,165)

Workers Compensation

(211,112)

 

50,963

 

(160,149)

Total Internally Restricted

(54,095,762)

395,070

19,568,862

11,000

(34,120,830)

 

 

 

 

 

 

Total Restricted

(165,555,941)

15,241,469

18,197,062

94,220

(132,023,190)

 

 

 

 

 

 

Total Unrestricted

(11,494,000)

0

0

0

(11,494,000)

 

 

 

 

 

 

Total Cash, Cash Equivalents and Investments

(177,049,941)

15,241,469

18,197,062

94,220

(143,517,190)

 


 

 

CONTRACTS REVIEW STATEMENT

1 OCTOBER 2022 to 31 DECEMBER 2022

Contract Number

Contractor

Contract
Detail & Purpose

Contract
Value

Start
Date

Duration of
Contract

Budgeted
(Yes/No)

PD48503

Ixom Operations Pty Ltd

Supply chemicals

 $ 117,810.00

7/10/2022

9 months

Y

PD48533

Omega Chemicals

Supply chemicals

 $   94,600.00

12/10/2022

9 months

Y

PD48534

Omega Chemicals

Supply chemicals

 $   63,800.00

12/10/2022

9 months

Y

PD48541

Ixom Operations Pty Ltd

Supply chemicals

 $   95,150.00

13/10/2022

9 months

Y

PD48599

Thomas Bros Group

Supply vehicles

 $   81,980.50

20/10/2022

12 weeks

Y

PD48741

Thomas Bros Group

Supply vehicles

 $   80,488.04

7/11/2022

6 months

Y

PD48840

Wagga Motors Pty Ltd

Supply vehicles

 $   58,076.00

18/11/2022

12 weeks

Y

PD49064

Wagga Motors Pty Ltd

Supply vehicles

 $ 301,616.00

19/12/2022

12 months

Y

PE26016

Technology One

Software Services

 $     9,405.21

6/12/2022

12 months

Y

PE24807

Austraffic (NSW) Pty LTd

Traffic counting services

 $   90,904.00

4/10/2022

24 weeks

Y

PE26090

OCS Building Maintenance P/L

Construction services

 $   74,944.11

8/12/2022

12 weeks

Y

 

 

 

 

 

 

 

Notes:

1. Minimum reporting level is 1% of estimated income from continuing operations or $50,000, whichever is the lesser.

2. Contracts to be listed are those entered into during the quarter and have yet to be fully performed, excluding contractors that are on Council's Preferred Supplier list.

3. Contracts for employment are not required to be included.

4. Where a contract for services etc was not included in the budget, an explanation is to be given (or reference made to an explanation in another Budget Review Statement).

 

 

CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT*

31 DECEMBER 2022

 

 

Approved Changes

 

 

 

 

 

BUDGET 2022/23

SEPTEMBER QTR BUDGET VARIATIONS APPROVED TO DATE

DECEMBER QTR BUDGET VARIATIONS APPROVED TO DATE

REVISED BUDGET

PROJECTED YEAR END RESULT

ACTUAL
YTD

 

 

 

Consultancy Expenses

128,427

30,000

59,152

217,579

217,579

143,284

 

 

 

Legal Expenses

246,354

44,183

22,264

312,801

312,801

313,091

 

 

 

 

 

 

 

 

 

*Please note that this table only includes expenses costed to the relevant consultancy and legals types in the finance ledger.

Investment Summary as at 31 December 2022

In accordance with Regulation 212 of the Local Government (General) Regulation 2021, details of Wagga Wagga City Council’s external investments are outlined below.

 

Institution

Rating

Closing Balance
Invested
30/11/2022
$

Closing Balance
Invested
31/12/2022
$

December
EOM
Current Yield
%

December
EOM
% of Portfolio

Investment
Date

Maturity
Date

Term
(months)

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

1,313,255

168,396

3.10%

0.09%

N/A

N/A

N/A

CBA

AA-

10,205,404

5,311,262

3.10%

2.71%

N/A

N/A

N/A

CBA

AA-

17,954,985

17,997,658

3.15%

9.17%

N/A

N/A

N/A

Macquarie Bank

A+

9,141,433

9,164,114

3.10%

4.67%

N/A

N/A

N/A

Total At Call Accounts

 

38,615,077

32,641,431

3.13%

16.63%

 

 

 

Short Term Deposits

 

 

 

 

 

 

 

 

CBA

AA-

2,000,000

2,000,000

2.22%

1.02%

20/04/2022

20/04/2023

12

CBA

AA-

2,000,000

2,000,000

3.68%

1.02%

8/06/2022

8/06/2023

12

AMP

BBB

1,000,000

1,000,000

4.70%

0.51%

15/11/2022

15/11/2023

12

AMP

BBB

2,000,000

2,000,000

4.55%

1.02%

30/11/2022

30/11/2023

12

Total Short Term Deposits

 

7,000,000

7,000,000

3.66%

3.57%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

BOQ

BBB+

2,000,000

2,000,000

1.20%

1.02%

4/01/2022

4/01/2024

24

BOQ

BBB+

1,000,000

1,000,000

3.78%

0.51%

1/06/2022

3/06/2024

24

Westpac

AA-

2,000,000

2,000,000

1.32%

1.02%

28/06/2021

29/06/2026

60

Westpac

AA-

2,000,000

2,000,000

1.80%

1.02%

15/11/2021

17/11/2025

48

BoQ

BBB+

1,000,000

1,000,000

2.15%

0.51%

8/07/2019

10/07/2023

48

ICBC

A

2,000,000

2,000,000

2.03%

1.02%

6/11/2019

6/11/2024

60

ICBC

A

2,000,000

2,000,000

1.83%

1.02%

28/11/2019

28/11/2024

60

Judo Bank

BBB-

1,000,000

1,000,000

1.30%

0.51%

3/12/2021

4/12/2023

24

ICBC

A

1,000,000

1,000,000

1.75%

0.51%

6/01/2020

8/01/2024

48

BOQ

BBB+

1,000,000

1,000,000

2.00%

0.51%

28/02/2020

28/02/2025

60

Police Credit Union

NR

1,000,000

1,000,000

2.20%

0.51%

1/04/2020

1/04/2025

60

ICBC

A

1,000,000

1,000,000

1.85%

0.51%

29/05/2020

29/05/2025

60

ICBC

A

1,000,000

1,000,000

1.86%

0.51%

1/06/2020

2/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.02%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.75%

1.02%

25/06/2020

25/06/2025

60

ICBC

A

2,000,000

2,000,000

1.60%

1.02%

29/06/2020

28/06/2024

48

ICBC

A

3,000,000

3,000,000

5.07%

1.53%

30/06/2022

30/06/2027

60

ICBC

A

2,000,000

2,000,000

1.42%

1.02%

7/07/2020

8/07/2024

48

ICBC

A

2,000,000

2,000,000

1.50%

1.02%

17/08/2020

18/08/2025

60

BoQ

BBB+

1,000,000

1,000,000

1.25%

0.51%

7/09/2020

8/09/2025

60

BoQ

BBB+

2,000,000

2,000,000

1.25%

1.02%

14/09/2020

15/09/2025

60

NAB

AA-

1,000,000

1,000,000

0.60%

0.51%

14/09/2021

14/09/2023

24

AMP

BBB

1,000,000

1,000,000

3.30%

0.51%

25/05/2022

27/11/2023

18

ICBC

A

1,000,000

1,000,000

1.20%

0.51%

7/12/2020

8/12/2025

60

Warwick CU

NR

1,000,000

1,000,000

0.75%

0.51%

29/01/2021

30/01/2023

24

NAB

AA-

2,000,000

2,000,000

0.95%

1.02%

29/01/2021

29/01/2026

60

NAB

AA-

1,000,000

1,000,000

1.08%

0.51%

22/02/2021

20/02/2026

60

NAB

AA-

2,000,000

2,000,000

1.25%

1.02%

3/03/2021

2/03/2026

60

Summerland CU

NR

1,000,000

1,000,000

0.75%

0.51%

29/04/2021

28/04/2023

24

NAB

AA-

2,000,000

2,000,000

1.40%

1.02%

21/06/2021

19/06/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.02%

25/06/2021

26/06/2023

24

Westpac

AA-

2,000,000

2,000,000

1.32%

1.02%

25/06/2021

25/06/2026

60

ICBC

A

1,000,000

1,000,000

1.32%

0.51%

25/08/2021

25/08/2026

60

NAB

AA-

2,000,000

2,000,000

0.65%

1.02%

31/08/2021

31/08/2023

24

AMP

BBB

2,000,000

2,000,000

1.00%

1.02%

18/10/2021

17/10/2024

36

Westpac

AA-

2,000,000

2,000,000

1.56%

1.02%

30/11/2021

29/11/2024

36

Westpac

AA-

2,000,000

2,000,000

2.00%

1.02%

8/02/2022

10/02/2025

36

P&N Bank

BBB

2,000,000

2,000,000

2.40%

1.02%

9/03/2022

10/03/2025

36

P&N Bank

BBB

2,000,000

2,000,000

2.00%

1.02%

10/03/2022

11/03/2024

24

MyState

BBB

2,000,000

2,000,000

2.20%

1.02%

2/03/2022

3/03/2025

36

CBA

AA-

2,000,000

2,000,000

3.28%

1.02%

26/04/2022

26/04/2024

24

CBA

AA-

2,000,000

2,000,000

3.78%

1.02%

4/05/2022

6/05/2024

24

CBA

AA-

2,000,000

2,000,000

3.99%

1.02%

4/05/2022

5/05/2025

36

ING Bank

A

1,000,000

1,000,000

3.76%

0.51%

23/05/2022

23/05/2024

24

ICBC

A

2,000,000

2,000,000

3.95%

1.02%

6/06/2022

6/06/2024

24

Australian Unity

BBB+

2,000,000

2,000,000

4.15%

1.02%

8/06/2022

11/06/2024

24

Suncorp

A+

2,000,000

2,000,000

4.40%

1.02%

22/06/2022

14/12/2023

18

MyState

BBB

2,000,000

2,000,000

4.45%

1.02%

29/06/2022

28/06/2024

24

BoQ

BBB+

1,000,000

1,000,000

4.50%

0.51%

7/07/2022

7/07/2025

36

CBA

AA-

1,000,000

1,000,000

4.25%

0.51%

12/08/2022

12/08/2025

36

P&N Bank

BBB

3,000,000

3,000,000

4.55%

1.53%

29/08/2022

29/08/2025

36

Australian Military Bank

BBB+

2,000,000

2,000,000

4.55%

1.02%

2/09/2022

2/09/2025

36

P&N Bank

BBB

1,000,000

1,000,000

4.40%

0.51%

9/09/2022

9/09/2025

36

BoQ

BBB+

1,000,000

1,000,000

4.70%

0.51%

4/10/2022

4/10/2024

24

AMP

BBB

2,000,000

2,000,000

4.95%

1.02%

21/10/2022

21/10/2024

24

ICBC

A

2,000,000

2,000,000

5.20%

1.02%

21/10/2022

21/10/2025

36

AMP

BBB

1,000,000

1,000,000

4.75%

0.51%

15/11/2022

14/11/2024

24

AMP

BBB

1,000,000

1,000,000

4.80%

0.51%

21/11/2022

20/11/2025

36

P&N Bank

BBB

0

2,000,000

4.75%

1.02%

16/12/2022

16/12/2024

24

Total Medium Term Deposits

 

95,000,000

97,000,000

2.60%

49.41%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Westpac

AA-

2,513,164

2,520,970

BBSW + 88

1.28%

16/05/2019

16/08/2024

63

Suncorp

A+

1,254,186

1,257,925

BBSW + 78

0.64%

30/07/2019

30/07/2024

60

ANZ

AA-

2,004,667

2,009,999

BBSW + 77

1.02%

29/08/2019

29/08/2024

60

HSBC

AA-

2,515,587

2,499,702

BBSW + 83

1.27%

27/09/2019

27/09/2024

60

Bank Australia

BBB

1,512,316

0

0.00%

0.00%

2/12/2019

2/12/2022

36

ANZ

AA-

1,508,511

1,513,031

BBSW + 76

0.77%

16/01/2020

16/01/2025

60

NAB

AA-

2,010,625

2,016,784

BBSW + 77

1.03%

21/01/2020

21/01/2025

60

Newcastle Permanent

BBB

1,100,723

1,104,393

BBSW + 112

0.56%

4/02/2020

4/02/2025

60

Macquarie Bank

A+

1,998,749

2,006,127

BBSW + 84

1.02%

12/02/2020

12/02/2025

60

BOQ Covered

AAA

552,473

554,614

BBSW + 107

0.28%

14/05/2020

14/05/2025

60

Credit Suisse

A+

1,294,338

1,296,858

BBSW + 115

0.66%

26/05/2020

26/05/2023

36

UBS

A+

1,499,336

1,504,665

BBSW + 87

0.77%

30/07/2020

30/07/2025

60

Bank of China Australia

A

1,501,475

1,505,698

BBSW + 78

0.77%

27/10/2020

27/10/2023

36

CBA

AA-

1,988,612

1,994,254

BBSW + 70

1.02%

14/01/2022

14/01/2027

60

Rabobank

A+

1,981,003

1,990,707

BBSW + 73

1.01%

27/01/2022

27/01/2027

60

Newcastle Permanent

BBB

974,805

979,483

BBSW + 100

0.50%

10/02/2022

10/02/2027

60

NAB

AA-

2,376,120

2,383,343

BBSW + 72

1.21%

25/02/2022

25/02/2027

60

Bendigo-Adelaide

BBB+

1,659,961

1,650,894

BBSW + 98

0.84%

17/03/2022

17/03/2025

36

ANZ

AA-

2,000,586

2,008,927

BBSW + 97

1.02%

12/05/2022

12/05/2027

60

NAB

AA-

1,705,101

1,711,195

BBSW + 90

0.87%

30/05/2022

30/05/2025

36

Suncorp

A+

901,527

904,609

BBSW + 93

0.46%

22/08/2022

22/08/2025

36

ANZ

AA-

2,530,145

2,537,889

BBSW + 120

1.29%

4/11/2022

4/11/2027

60

NAB

AA-

2,522,449

2,530,202

BBSW + 120

1.29%

25/11/2022

25/11/2027

60

Suncorp

A+

0

1,106,366

BBSW + 125

0.56%

14/12/2022

14/12/2027

60

Total Floating Rate Notes - Senior Debt

 

39,906,458

39,588,636

 

20.17%

 

 

 

Fixed Rate Bonds

 

 

 

 

 

 

 

 

ING Covered

AAA

661,753

657,555

1.10%

0.33%

19/08/2021

19/08/2026

60

Northern Territory Treasury

AA-

3,000,000

3,000,000

1.00%

1.53%

24/08/2021

16/12/2024

40

Northern Territory Treasury

AA-

3,000,000

3,000,000

1.50%

1.53%

24/08/2021

15/12/2026

64

BoQ

BBB+

1,705,674

1,692,716

2.10%

0.86%

27/10/2021

27/10/2026

60

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.50%

1.02%

6/08/2021

15/12/2026

64

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.50%

0.51%

14/07/2021

15/12/2026

65

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.30%

1.02%

29/04/2021

15/06/2026

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.02%

30/11/2020

15/12/2025

60

Northern Territory Treasury

AA-

1,000,000

1,000,000

1.00%

0.51%

20/11/2020

15/12/2025

61

Northern Territory Treasury

AA-

2,000,000

2,000,000

1.00%

1.02%

21/10/2020

15/12/2025

62

Total Fixed Rate Bonds

 

18,367,427

18,350,271

1.30%

9.35%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,794,978

1,740,050

-3.06%

0.89%

17/03/2014

1/12/2027

164

Total Managed Funds

 

1,794,978

1,740,050

-3.06%

0.89%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

200,683,940

196,320,388

 

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK

 

2,781,719

2,743,792

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

197,902,221

193,576,595

 

 

 

 

 


 

Council’s investment portfolio is dominated by Term Deposits, equating to approximately 53% of the portfolio across a broad range of counterparties. Cash equates to 17%, with Floating Rate Notes (FRNs) around 20%, fixed rate bonds around 9% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 


 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased over the past month, down from $197.90M to $193.58M.

 

 

Monthly Investment Movements

 

Redemptions/Sales – Council redeemed the following investment security during December 2022:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Bank Australia (BBB) Floating Rate Note

$1.5M

3 years

BBSW +90bps

This floating rate note was redeemed on maturity.

 

New Investments – Council purchased the following investment securities during December 2022:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

P&N Bank (BBB) Term Deposit

$2M

2 years

4.75%

The P&N Bank rate of 4.75% compared favourably to the rest of the market for this term. The next best rate for this term was 4.65%.

Suncorp Bank (A+) Floating Rate Note

$1.1M

5 years

BBSW +125bps

Council’s independent Investment Advisor advised this Floating Rate Note represented good value with a potential grossed-up value of +140-150bps after 3-4 years.

 

Rollovers – Council did not rollover any investment securities during December 2022.

 

 

Monthly Investment Performance

 

Interest/growth/capital gains/(losses) for the month totalled $410,001, which compares favourably with the budget for the period of $131,951 - outperforming budget for the month by $278,050.

 

Council’s outperformance to budget for December is mainly due to better than budgeted returns on Councils investment portfolio. This is a result of the ongoing movements in the cash rate made by the Reserve Bank of Australia, with the latest increase in early December 2022 bringing the cash rate to 3.10% from a record low of 0.10% in April 2022.

 

Council experienced a negative return on its NSW T-Corp Managed Fund for the month of December, with the fund returning -3.06% (or -$54,928) as international (-4.39%) and domestic (-3.21%) markets were impacted by investors selling off shares during the month. Despite the volatility in the fund over the past few years, this managed fund remains Council’s best performing investment over the longer term.

 

Council staff will continue to review the impacts of the interest rate movements against budget over the coming months, leading up to the scheduled 2023/24 Long Term Financial Plan budget workshops. In reviewing estimated interest revenue, consideration of interest expense for future loan borrowings also needs to occur.

 

 

In comparison to the AusBond Bank Bill Index* of 2.98% (annualised), Council’s investment portfolio returned 2.52% (annualised) for the month of December. Cash and At‑Call accounts returned 3.10% (annualised) for the month. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they fall due. Council’s underperformance against the AusBond Bank Bill Index for December 2022 was due to the negative return realised by Councils TCorp managed fund.

 

Over the past year, Council’s investment portfolio has returned 1.84%, outperforming the AusBond Bank Bill index by 0.59%.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investment Policy adopted by Council on 21 November 2022.

 

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

Section 625 - How may councils invest?

 

Local Government (General) Regulation 2021

Section 212 - Reports on council investments

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

All relevant areas within Council have consulted with the Finance Division in relation to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

Attachments

 

1.

Capital Works Program 2022/23 to 2032/33

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

RP-1

 

















Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

RP-2

 

RP-2               REQUESTS FOR FINANCIAL ASSISTANCE

Author:          Carolyn Rodney 

         

 

Summary:

Council has received one (1) fee waiver request which is detailed for Council’s consideration.

 

 

Recommendation

That Council:

a       in accordance with Section 356 of the Local Government Act 1993, provide financial assistance of $685.00 to the Palliative Care Enhancement Council

b       note the proposed budget available for financial assistance requests for the remainder of the 2022/23 financial year

 

Report

One financial assistance request is proposed for consideration at this Ordinary Council meeting.  Details of the request are shown below:

 

Palliative Care Enhancement Council - $685.00

 

Kay Hull AO on behalf of the Palliative Care Enhancement Council in the attached request states:

 

Dear Mr Thompson,

 

On Tuesday, 16 May 2023, the Palliative Care Enhancement Council will hold a community information evening to assist those who have been diagnosed with a terminal illness, their families, and those involved in their care, at the Civic Theatre.

 

The Forum is a free-ticketed event and will be held in the evening. Hosted by a MC, a number of speakers will cover a range of topics including accounting and legal advice (including wills), managing terminal illness, palliative care at home, emergency department management, hospice options and more. The Forum will conclude with a Q&A session. After the Forum, a light supper will be served and attendees will be provided the opportunity to mingle with one another, as well as access further information at a number of information stands.

 

Those affected by a terminal diagnosis can find the process of accessing services, support or simply getting information overwhelming and extremely difficult. It is the aim of the Council to provide this critical information to the public by holding an open information evening. On behalf of the Palliative Care Enhancement Council, I write to you to request that the hire fee for the Civic Theatre ($685.00 including GST) be waived. Our Council (made up of volunteers from the community) are committed to ensuring that those in both public and private systems are aware of all that is available to them in relation to palliative care to ensure they access these valuable services. The Palliative Care Enhancement Council was formed when it became evident that the planning of a palliative wing at the new Wagga Wagga Base Hospital had been dropped.

The Council members work to raise funds and monitor the use of funds raised or donated to enhance the care and comfort of palliative patients, their families and carers.

 

This Forum will be paid for using raised or donated money so the waiver will ensure more money is directed into enhanced care for the terminally ill. We have not run a Forum since before the COVID-19 pandemic and there is a critical need to ensure palliative patients and their families have all the most up-to-date information at their hands to make their journey into palliative care as smooth as possible.

 

The request above aligns with Council’s Strategic Plan “Safe and Healthy Community” - Objective: “Our community has access to health and support services that cater for all of our needs”.

 

Financial Implications

Section 356 Budget Summary

2022/23 Opening Budget*

$43,528.00

Total of fee waivers approved to date

($13,185.03)

Revised Balance of Section 356 fee waiver financial assistance

$30,612.97

1)   Palliative Care Enhancement Council

($685.00)

Subtotal Fee Waivers included in this report proposed to be funded from the Section 356 Budget

($685.00)

Proposed Balance of Section 356 fee waiver financial assistance budget for the remainder of the 2022/23 Financial Year

$29,927.97

 

Policy and Legislation

Financial Assistance Policy (POL 078)

 

Link to Strategic Plan

Safe and Healthy Community

Objective: Our community has access to health and support services that cater for all of our needs

Support and continue to develop services to improve and promote community health and wellbeing

 


 

Risk Management Issues for Council

N/A

Internal / External Consultation

Cross Directorate consultation has been undertaken as required.

 

 

Attachments

 

1.

Section 356 Letter Request - Palliative Care Enhancement Council

 

2.

Section 356 Email additional information - Palliative Care Enhancement Council

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

RP-2

 



Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

RP-2

 



Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

RP-3

 

RP-3               QUESTIONS WITH NOTICE

Author:          Scott Gray 

         

 

Summary:

This report is to list questions with notice raised by Councillors in accordance with Council’s Code of Meeting Practice.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following questions with notice were received prior to the meeting, in accordance with the Code of Meeting Practice.

 

Do we have usage stats for the shared spaces at Estella Public School?

A reply will be supplied at the next Council Meeting when Schools return from holidays.

 

In June 2022 Wagga council passed a motion to write to the NSW Government asking for an explanation on why we were charged $600,000 for the ambulance station while other councils through NSW received similar assets for $1. Have we received a response from the NSW Government yet?

Council received a response from Premier Perrottet on 10 August. The response received stated that:

 

“the gifting and selling of property is managed by the relevant Department in accordance with Treasury guidelines. Therefore as the matter you have raised falls under the primary responsibility of the Hon Brad Hazzard MP, Minister for Health, I have forwarded a copy of your correspondence to the Minister as he is best placed to consider your enquiry.”

 

In response to the letter from the Premier on 10 August 2022,  the Mayor sent a follow up letter on 29 August 2022 specifically requesting the Premier respond. No further response has been received to date.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 

Link to Strategic Plan

Community leadership and collaboration

Objective: Our community is informed and actively engaged in decision making and problem-solving to shape the future of Wagga Wagga

Ensure our community feels heard and understood

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

RP-4

 

RP-4               RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion.

 

 

Recommendation

That Council receive and note the following registers:

a       Active Resolutions as at 24 January 2023

b       Active Notice of Motions as at 24 January 2023

c        Resolutions including Notice of Motions completed from 16 November 2022 to 24 January 2023

 

Report

The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 24 January 2023:

·    94 active resolutions

·    15 active Notices of Motions

·    20 resolutions including Notice of Motions have been completed from 16 November 2022 to 24 January 2023

Financial Implications

N/A

Policy and Legislation

Council’s Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 


 

Attachments

 

1.

Completed from 16 November 2022 to 24 January 2023 - Provided under separate cover

 

2.

Active Notice of Motions as at 24 January 2023 - Provided under separate cover

 

3.

Active Resolutions as at 24 January 2023 - Provided under separate cover

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

M-1

 

Committee Minutes

M-1                 CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 1 DECEMBER 2022

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

The Audit, Risk and Improvement Committee (ARIC) is an advisory committee of Council. This Report seeks that Council endorse the recommendations made by the Committee at the meeting on 1 December 2022.

 

Those recommendations relate to the role of the Committee in providing independent assurance and assistance to Council on financial reporting, risk management, internal controls, governance, and internal and external audit and accountability responsibilities.

 

 

Recommendation

That Council endorse the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 1 December 2022.

 

 

Report

The minutes of the Audit, Risk and Improvement Committee Meeting held on 1 December 2022 are presented to Council for adoption.

Financial Implications

Council has granted certain authorities to the Audit, Risk and Improvement Committee within the scope of its role and responsibilities, as defined within its Charter. As an advisory committee to Council, the Audit, Risk and Improvement Committee has no authority to action items that may have a budget and/or resource implication outside of this authority unless Council resolves to adopt the recommendations. At the meeting on 1 December 2022 the Committee received and noted the NSW Audit Office Management Letter on the Final Phase of the Audit for the year ended 30 June 2022.

Policy and Legislation

Audit, Risk and Improvement Committee Charter

 

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga City Council leads through engaged civic governance and is recognised and distinguished by its ethical decision-making, efficient management, innovation and quality customer service

Ensure transparency and accountability

 

Risk Management Issues for Council

The NSW Audit Office provided an overview of the high-risk items identified in the NSW Audit Office Management Letter on the Final Phase of the Audit for the year ended 30 June 2022.

Internal / External Consultation

The ARIC Chairperson Report was distributed to Councillors on 16 December 2022.

 

 

Attachments

 

1.

Audit, Risk and Improvement Committee Meeting Minutes 1 December 2023

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

M-1

 













Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

M-2

 

M-2                 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - 15 DECEMBER 2022

Author:         Phil McMurray 

         

 

Summary:

The Floodplain Risk Management Advisory Committee (FRMAC) is an advisory committee of Council. This Report seeks that Council endorse the recommendations made by the Committee at its meeting held on 15 December 2022.

 

 

Recommendation

That Council:

a       receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 15 December 2022

b        write to the NSW Government requesting that it assigns a NSW Government agency the role of identifying and implementing a long term strategy and arrangements for large scale community sheltering facilities and necessary services in the event of a natural disaster or large scale emergency in the Wagga Wagga region 

c        write to the National Emergency Management Agency forwarding a copy of the correspondence issued in (b), requesting its support for the initiative

 

Report

The Minutes of the Floodplain Risk Management Advisory Committee Meeting held on 15 December 2022 are presented to Council for consideration of recommendations below.

 

The Committee received reports in relation to:

·        Project update for the calendar year, including financial implications

·        2023 Meeting Schedule

·        Land Use Planning, Zoning and Strategic Planning for Flood related evacuation and recovery management within the Wagga Wagga Local Government Area

 

The Committee in considering land use planning, zoning and strategic planning for flood related evacuation and recovery management within the wagga wagga local government area, recommends that Council write to:

 

·    the NSW Government requesting that it assigns an NSW government agency the role of identifying and implementing a long-term strategy and arrangements for large scale community sheltering facilities and necessary services in the event of a natural disaster or large-scale emergency in the Wagga region and

·    the National Emergency Management Agency forwarding a copy of the correspondence issued as above and requesting its support for the initiative 

 

Financial Implications

N/A

Policy and Legislation

The outcomes from the various studies will be critical in the terms of future amendments to the Council Local Environmental Plan and its Development Control Plan.

 

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Our leaders represent our community

 

Risk Management Issues for Council

No specific issues identified.

 

Internal / External Consultation

NSW Department of Planning and Environment (DPIE) (previously the Office of Environment and Heritage) has been heavily consulted throughout the process of planning and executing these projects. DPIE is the responsible funding body and receives quarterly status update reports.

 

 

Attachments

 

1.

FRMAC Minutes - 15 December 2022

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 30 January 2023

M-2

 





  

 


Report submitted to the Confidential Meeting of Council on Monday 30 January 2023

CONF-1

 

Confidential Reports

CONF-1         LEASE RENEWAL 36-40 GURWOOD STREET, WAGGA WAGGA

Author:         Fiona Hamilton 

Executive:    John Sidgwick

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 30 January 2023

CONF-2

 

CONF-2         EXPRESSION OF INTEREST CAMPAIGN OUTCOME REPORT - TARCUTTA FOOD VAN SITE

Author:         Matthew Dombrovski 

Executive:    John Sidgwick

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 30 January 2023

CONF-3

 

CONF-3         RFT 2023-16 - PROVISION OF REAL ESTATE AGENCY SERVICES FOR RIFL SUBDIVISION - OUTCOME REPORT

Author:         Matthew Dombrovski 

Executive:    John Sidgwick

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 30 January 2023

CONF-4

 

CONF-4         SECTOR SUPPORT PROGRAM

Author:         Madeleine Scully 

Executive:    Janice Summerhayes

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(a)         personnel matters concerning particular individuals.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 30 January 2023

CONF-5

 

CONF-5         RFT2023-08 LORD BADEN POWELL DRIVE DESIGN & CONSTRUCT

Author:         Silas Darby 

Executive:    Phil McMurray

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it; and

(d) (ii)    commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council; and

(d) (iii)   commercial information of a confidential nature that would, if disclosed, reveal a trade secret.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 30 January 2023

CONF-6

 

CONF-6         RFT2023-05 DUNNS ROAD, OLYMPIC HIGHWAY & HOLBROOK ROAD INTERESTIONS DESIGN AND CONTRUCT

Author:         Silas Darby 

Executive:    Phil McMurray

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it; and

(d) (ii)    commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council; and

(d) (iii)   commercial information of a confidential nature that would, if disclosed, reveal a trade secret.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 30 January 2023

CONF-7

 

CONF-7         LAKE ALBERT ROAD REHABILITATION - WARRAWONG STREET TO COPLAND STREET

Author:         Warren Faulkner 

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 30 January 2023.