Minutes of Ordinary Meeting of Council - Monday, 22 May 2023

Minutes of the Ordinary Meeting of Council held on Monday 22 May 2023.

The Mayor, Councillor Dallas Tout

Councillor Georgie Davies

Councillor Dan Hayes

Councillor Michael Henderson

Councillor Richard Foley

Councillor Tim Koschel

Councillor Jenny McKinnon

Councillor Amelia Parkins

Acting General Manager (Mr S Gray)

Director Community (Ms J Summerhayes)

Director Infrastructure Services (Mr W Faulkner)

Director Strategy and Projects (Mr P McMurray)

Director Regional Activation (Mr J Sidgwick)

Chief Financial Officer (Mrs C Rodney)

Acting Chief Operating Officer (Mr R Hamblin)

Executive Director - People & Culture (Mrs F Piltz)

Manager Governance and Risk (Ms I Hensley)

Communications & Engagement Officer (Mr M Casey)

Governance Officer (Ms K West)

NOTICE TO MEETING

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

welcome to Country

Aunty Gail Manderson, a respected local Wiradjuri Elder, will perform the Welcome to Country in recognition of National Sorry Day and National Reconciliation Week 2023.

Acknowledgement Of Country

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

APOLOGIES

An apology for non-attendance was received and noted for the General Manager P Thompson

LEAVE OF ABSENCE

Council noted that Leave of Absence was granted for the period 22 May 2023 to 5 June 2023 meeting to Councillor R Kendall at its meeting 26 April 2023

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 8 MAY 2023

23/111 RESOLVED:

On the Motion of Councillors R Foley and J McKinnon

That the Minutes of the proceedings of the Ordinary Council Meeting held on 8 May 2023 be confirmed as a true and accurate record.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

Declarations Of Interest

Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest in RP-4 FINANCIAL PERFORMANCE REPORT AS AT 30 APRIL 2023 the reason being that his workplace is listed within the report and remained in the chamber during its consideration.

Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest in CONF-1 2022/23 Loan Facility the reason being that his workplace was listed within the report but did not submit a tender and remained in the chamber during its consideration.

PROCEDURAL MOTION - ENGLOBO

23/112 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That the standing orders be varied for the meeting as set out hereunder:

Items where councillors wish to speak
Items where no councillors wish to speak
Confidential
Matter of urgency
Closure of Meeting

That RP-2, RP-3, RP-4, RP-5, RP-8, M-1, CONF-1, be adopted as recommended in the business papers

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

Reports from Staff

RP-1 RESPONSE TO NOTICE OF MOTION - ENGAGEMENT WITH BUILDING AND CONSTRUCTION INDUSTRY

23/113 RESOLVED:

On the Motion of Councillors R Foley and D Hayes

That Council note the information provided in the report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

RP-2 LICENCE RENEWAL TO WAGGA HISTORIC ENGINE CLUB INC - PART LOT 14 DP 1177748

23/114 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That Council:

a acknowledge that one submission has been received following the public consultation period

b endorse proceeding with the renewal of the Licence Agreement as outlined in the body of this report.

c authorise the affixing of Council’s common seal to all relevant documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

RP-3 APPLICATIONS FOR SUBSIDY FOR WASTE DISPOSAL FOR CHARITABLE ORGANISATIONS

23/115 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That Council endorse the Annual 2022/23 Waste Disposal Subsidy for the total amount of $1,000.00 for Wagga Menshed.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

RP-4 FINANCIAL PERFORMANCE REPORT AS AT 30 APRIL 2023

23/116 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That Council:

a approve the proposed 2022/23 budget variations for the month ended 30 April 2023 and note the balanced budget position as presented in this report

b approve the proposed budget variations to the 2022/23 Long Term Financial Plan Capital Works Program including new projects and timing adjustments

c note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2021 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

d note the details of the external investments as of 30 April 2023 in accordance with section 625 of the Local Government Act 1993

e accept the grant funding offers as presented in this report

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

RP-5 REVIEW OF FINANCE POLICIES - PROPOSED ADOPTION

23/117 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That Council:

a note that there were no public submissions received during the public exhibition period for the POL 010 - Community Organisations Management Policy and the POL 078 - Financial Assistance Policy,

b note the one public submission received for the POL 102 – Financial Hardship – Payment Arrangements and Waiving of Interest Policy

c adopt the following revised policies:

i POL 010 - Community Organisations Management Policy

ii POL 078 - Financial Assistance Policy

iii POL 102 - Financial Hardship – Payment Arrangements and Waiving of Interest Policy

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

RP-6 NSW LIBRARIES ASSOCIATION (NSWPLA) SWITCH 2023 CONFERENCE AND ANNUAL GENERAL MEETING

23/118 RESOLVED:

On the Motion of Councillors T Koschel and R Foley

That Council:

a be represented at the NSW Public Libraries Association (NSWPLA) SWITCH 2022 Conference and Annual General Meeting, to be held in Penrith on 14-17 November 2023

b appoints one Councillor as Council’s delegate to attend the conference

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

Councillor D Hayes self-nominated.

Councillor D Hayes was duly appointed as the Councillor delegate to attend the NSW Public Libraries Association (NSWPLA) SWITCH 2022 Conference and Annual General Meeting, to be held in Penrith on 14-17 November 2023.

RP-7 DRAFT ELECTRIC VEHICLE CHARGING INFRASTRUCTURE ON PUBLIC LAND POLICY (POL 054)

23/119 RESOLVED:

On the Motion of Councillors J McKinnon and A Parkins

That Council:

a endorse the draft ‘Electric Vehicle Charging Infrastructure on Public Land’ Policy (POL 054) to be placed on public exhibition for a period of 28 days from 27 May 2023 to 24 June 2023 and invite public submissions until 8 July 2023 on the draft policies

b receive a further report following the public exhibition and submission period:

i addressing any submissions made with respect to the proposed ‘Electric Vehicle Charging Infrastructure on Public Land’ Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

RP-8 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS

23/120 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That Council receive and note the following registers:

a Active Resolutions as at 17 May 2023

b Active Notice of Motions as at 17 May 2023

c Resolutions including Notice of Motions completed from 17 February 2023 to 17 May 2023

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

RP-9 QUESTIONS WITH NOTICE

23/121 RESOLVED:

On the Motion of Councillors D Hayes and J McKinnon

That Council receive and note the report.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

Committee Minutes

M-1 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - 27 APRIL 2023

23/122 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 27 April 2023.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

closed COUNCIL

23/123 RESOLVED:

On the Motion of Councillors R Foley and M Henderson

That the Council now resolve itself into a Closed Council, the time being 6.19pm

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

Confidential Reports

CONF-1 2022/23 Loan Facility

23/124 RESOLVED:

On the Motion of Councillors R Foley and A Parkins

That Council:

a authorise the General Manager or their delegate to enter into a Loan Facility with the Commonwealth Bank of Australia for up to:

i $577,886 to fund the project identified as part of Tranche 1 in the body of the report

b approve the change in funding source to fund the project identified as part of Tranche 2 in the body of the report

c authorise the affixing of Council’s Common Seal to all necessary documents as required

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

CONF-2 PROPOSED LICENCE OF AIRPORT LAND TO THE BUREAU OF METEOROLOGY - PART LOT 6 DP 846849

23/125 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council defer consideration of the report to the 26 June 2023 Ordinary Council Meeting

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
D Hayes
M Henderson
R Foley
T Koschel
J McKinnon
A Parkins

Reversion to open COUNCIL

23/126 RESOLVED:

On the Motion of Councillors J McKinnon and R Foley

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.26pm.

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.26pm.

…………………………………………………..

MAYOR