Minutes of the Ordinary Meeting of Council held on Monday 5 June 2023.

 

 

Present

The Mayor, Councillor Dallas Tout

Councillor Georgie Davies

Councillor Dan Hayes

Councillor Michael Henderson

Councillor Richard Foley

Councillor Tim Koschel

Councillor Jenny McKinnon

Councillor Amelia Parkins

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Community                                                               (Ms J Summerhayes)

Director Infrastructure Services                                            (Mr W Faulkner)

Director Strategy and Projects                                              (Mr P McMurray)

Director Regional Activation                                                 (Mr J Sidgwick)

Chief Financial Officer                                                           (Mrs C Rodney)

Manager Governance and Risk                                            (Ms I Hensley)

Manager Development Assessment & Building

Certification                                                                              (Mr P O’Brien)

Communications & Engagement Coordinator                   (Mr M Casey)

Corporate Governance Co-ordinator                                   (Mrs N Johnson)

Corporate Governance Officer                                             (Ms K West)

 

 

Acknowledgement Of Country

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

 

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

 

NOTICE TO MEETING

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

APOLOGIES

Apologies for non-attendance were received and accepted for Chief Operating Officer, Mr S Gray and Executive Director, People & Culture, Mrs F Piltz on the Motion of Councillors D Hayes and G Davies.

 

 

LEAVE OF ABSENCE

 

Council noted that Leave of Absence was granted for the period 22 May 2023 to 5 June 2023 meeting to Councillor R Kendall at its meeting 26 April 2023.

Confirmation of Minutes

CM-1         ORDINARY COUNCIL MEETING - 22 MAY 2023

 

23/127       RESOLVED:

                   On the Motion of Councillors D Hayes and G Davies

That the Minutes of the proceedings of the Ordinary Council Meeting held on 22 May 2023 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

 

Declarations Of Interest

Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest in RP-4 REQUEST FOR FINANCIAL ASSISTANCE SECTION 356 the reason being one of the matters is requesting assistance for Justice of the Peace (JP) service training. He is a JP but won’t be attending and is not organising the event and remained in the chamber during its consideration.

 

Councillor T Koschel declared a Significant Non-Pecuniary Interest in RP-6 TARCUTTA FOOD VAN - REQUEST FOR EXTENSION OF OPERATING HOURS the reason being that he has a family member who own restaurants and vacated the chamber during its consideration.

 

Councillor M Henderson declared a Pecuniary Interest in CONF-1 RFT2023-006 PURCHASE OF LANDFILL COMPACTOR the reason being that one of the principals tendering for the contract is a family member and vacated the chamber during its consideration.

 

Councillor J McKinnon declared a Non-Significant Non-Pecuniary Interest in RP-4 REQUEST FOR FINANCIAL ASSISTANCE SECTION 356 the reason being that she knows an applicant listed in the report and has had a discussion relating to the Justice of Peace training with the applicant and remained in the chamber during its consideration.

 

PROCEDURAL MOTION - ENGLOBO

23/128       RESOLVED:

                   On the Motion of Councillors D Hayes and J McKinnon

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-2 to RP-5 and M-1 be adopted as recommended in the business papers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

PUBLIC DISCUSSION FORUM

 

RP-1   DA22/0618 - PLACE OF PUBLIC WORSHIP, 19 JONES STREET EAST WAGGA WAGGA NSW 2650 - LOT 3 DP 1188531

 

·         Phil Briggs – speaking in favour of the report

 

Reports from Staff

RP-1          DA22/0618 - PLACE OF PUBLIC WORSHIP, 19 JONES STREET EAST WAGGA WAGGA NSW 2650 - LOT 3 DP 1188531

 

23/129       RESOLVED:

                   On the Motion of Councillors D Hayes and J McKinnon

That Council approve DA22/0618 for a Place of Public Worship at 19 Jones Street, East Wagga Wagga subject to the conditions contained within the s4.15 Assessment Report.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

 

RP-2          DA23/0060 - Staged Alterations and Additions to existing Residential Care Facility to provide private en-suite facilities at 82-102 Ashmont Avenue, Ashmont, NSW 2650 - LOT 2 DP 872558

 

23/130       RESOLVED:

                   On the Motion of Councillors D Hayes and J McKinnon

That Council approve DA23/0060 for Staged Alterations and Additions to existing Residential Care Facility to provide private en-suite facilities, at 82-102 Ashmont Avenue, Ashmont subject to the conditions contained within the s4.15 Assessment Report.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

RP-3          Planning Conflict of Interest Policies - POL 045 and POL 046

 

23/131       RESOLVED:

                   On the Motion of Councillors D Hayes and J McKinnon

That Council:

a       endorse the following draft policies be placed on public exhibition for a period of 28 days from 9 June 2023 to 7 July 2023 and invite public submissions until 21 July 2023 on the draft policies:

i    Council-related Development Application – Council-related Development Application Conflicts of Interest Management Policy (POL 045)

ii   Processing Development Applications and Planning Proposals lodged by Councillors, staff and their respective relatives Policy (POL 046)

b       receive a further report following the public exhibition and submission period:

i    addressing any submissions made with respect to the abovementioned policies; and

ii   proposing adoption of the abovementioned policies unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

RP-4          REQUEST FOR FINANCIAL ASSISTANCE - SECTION 356

 

23/132       RESOLVED:

                   On the Motion of Councillors D Hayes and J McKinnon

That Council:

a       In accordance with Section 356 of the Local Government Act 1993, provide financial assistance to the following organisations:

i         RSL LifeCare for $2,000.00

ii        Riverina Branch of the NSW Justices Association for $775.00

b       note the proposed budget available for financial assistance requests for the remainder of the 2022/23 financial year

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

 

RP-5          Special Disaster Grant - Category D Natural Disaster Assistance

 

23/133       RESOLVED:

                   On the Motion of Councillors D Hayes and J McKinnon

That Council:

a       accept the grant from the NSW Government for projects under Category D of the Disaster Recovery Funding Arrangements

b       approve the budget variation/s as detailed in the Financial Implications section of the report

CARRIED

 

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

 

RP-6          TARCUTTA FOOD VAN - REQUEST FOR EXTENSION OF OPERATING HOURS

Councillor T Koschel declared a Significant Non-Pecuniary Interest and vacated the Chamber the time being 6.21pm.

23/134       RESOLVED:

                   On the Motion of Councillors D Hayes and A Parkins

That Council:

a       receive and note the attached petition

b       endorse a temporary extension to operating hours for the Tarcutta Food Van from 5:00pm to 3:00am, applicable only for the period that the Ampol kitchen is closed due to renovations; and

c       not endorse a permanent extension to operating hours for the Tarcutta Food Van

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

J McKinnon

 

A Parkins

 

 

Councillor T Koschel re-entered the Chamber the being 6.22pm.

 

 

 

RP-7          QUESTIONS WITH NOTICE

 

23/135       RESOLVED:

                   On the Motion of Councillors D Hayes and A Parkins

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

Committee Minutes

M-1            LOCAL TRAFFIC COMMITTEE MEETING - 11 MAY 2023

 

23/136       RESOLVED:

                   On the Motion of Councillors D Hayes and J McKinnon

That Council:

a       receive the minutes of the Local Traffic Committee Meeting held on 11 May 2023

b       approve the installation of regulatory devices on Fernleigh Road associated with DA21/0108.03, new access driveway to St Mary MacKillop College, in accordance with Xeros Piccolo sheet B1003 and B1004, Revision P15 dated 1 May 2023 on their Project Number 200879

c       approve the installation of a LEFT TURN ONLY arrow sign on the exit from the driveway to Fernleigh Road including a plate with the words “8.30 – 9.am 2.30pm – 4pm SCHOOL DAYS” on Fernleigh Road associated with DA21/0108.03

d       approve a 1.5m centre hatched area on the Riverina Intermodal Freight and Logistics Hub (RiFL) industrial precinct road and No Parking signs as per Spire Drawing Numbers 310533CC800 to 310533CC804 dated 21 April 2023

e       approve the installation of traffic control devices at the intersection of Murray Street and Brookong Avenue in accordance with Council Registration Plan C2127 001, issue A, dated 10 August 2022

f        approve the installation of traffic control devices on Docker Street in accordance with the attached Transport for NSW design plan DS2021/00052 dated 22 March 2023

g       approve the installation of prescribed traffic control devices on MacLeay Street between Coleman Street and Erin Street as per Council Plan Registration C2188 Sheet Number 3 Issue 1 dated 27 April 2023

h       approve the installation of traffic control devices associated with the Active Travel Project, Bourke Street link, on the intersection of Heath, Urana and Trevor Streets in accordance with Council Plan Registration C2060.10A Issue 5 dated 4 November 2022

i         approve the prescribed traffic control devices for the Gardiner Street portion of the Active Travel Shared Path Network as per Council Plan Registration C2147.1 dated 8 March 2023

j         approve the installation of road markings on Bourke Street between Red Hill Road and Holbrook Road as detailed on Council Plan Registration Number C2177 Sheet Number 003 Issue 3 dated 9 January 2023

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

closed COUNCIL

23/137       RESOLVED:

                   On the Motion of Councillors J McKinnon and M Henderson

That the Council now resolve itself into a Closed Council, the time being 6.25pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

 

Confidential Reports

CONF-1    RFT2023-006 Purchase of Landfill Compactor

Councillor M Henderson declared a Pecuniary Interest and vacated the chamber, the time being 6:25pm.

23/138       RESOLVED:

                   On the Motion of Councillors D Hayes and R Foley

That Council:

a       accept the Tender submitted by GCM Enviro Pty Ltd for the supply of one (1) TANA H520 Eco (T4) Landfill Compactor for $1,217,500 excluding GST, with trade in offer of $200,000 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with GCM Enviro Pty Ltd for the supply of one (1) TANA H520 Eco (T4) Landfill Compactor for the amount of $1,217,500 excluding GST

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

R Foley

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

Councillor M Henderson re-entered the chamber, the time being 6:26pm.

 

Reversion to open COUNCIL

23/139       RESOLVED:

                   On the Motion of Councillors J McKinnon and A Parkins

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.26pm.

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.28pm.

 

…………………………………………………..

                                                                                                      MAYOR