Agenda
and
Business Paper
To be held on
Monday 26
June 2023
at 6.00pm
Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au
wagga.nsw.gov.au
Agenda
and
Business Paper
To be held on
Monday 26
June 2023
at 6.00pm
Civic Centre cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650 (PO Box 20)
P 1300 292 442
P council@wagga.nsw.gov.au
wagga.nsw.gov.au
NOTICE OF MEETING
The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.
In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.
WAGGA WAGGA CITY COUNCILLORS
STATEMENT OF ETHICAL OBLIGATIONS
Councillors are reminded of their Oath or Affirmation of Office made under Section 233A of the Local Government Act 1993 and their obligation under Council’s Code of Conduct to disclose and appropriately manage Conflicts of Interest.
QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
Reports submitted to the Ordinary Meeting of Council to be held on Monday 26 June 2023.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 26 June 2023
CLAUSE PRECIS PAGE
ACKNOWLEDGEMENT OF COUNTRY 2
REFLECTION 2
APOLOGIES 2
Confirmation of Minutes
CM-1 ORDINARY COUNCIL MEETING - 5 JUNE 2023 2
DECLARATIONS OF INTEREST 2
Reports from Staff
RP-1 Integrated Planning and Reporting (IP&R) - Adoption of Documents 3
RP-2 FINANCIAL PERFORMANCE REPORT AS AT 31 MAY 2023 30
RP-3 SALE OF LAND FOR UNPAID RATES 63
RP-4 MAJOR EVENTS FESTIVALS AND FILMS SPONSORSHIP - ROUND ONE 69
RP-5 LICENCE OF SHED AT CABARITA PARK - PART LOT 7068 DP 1124868 - UPDATE TO LICENSEE DETAILS 79
RP-6 LICENCE AGREEMENT TO KU CHILDREN'S SERVICES - 13 MARLOO CRESCENT, KOORINGAL 81
RP-7 CLIMATE SUMMIT FOR LOCAL GOVERNMENT 2023 84
RP-8 GRANTING FREEDOM OF THE CITY TO THE AUSTRALIAN ARMY BAND 88
RP-9 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS 91
RP-10 QUESTIONS WITH NOTICE 93
Committee Minutes
M-1 CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 18 May 2023 96
Confidential Reports
CONF-1 RFT2023-19 CATTLE DELIVERY SERVICES LIVESTOCK MARKETING CENTRE 107
CONF-2 RFT2023-20 LIVESTOCK HANDLING SERVICES LIVESTOCK MARKETING CENTRE 108
Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.
We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities
REFLECTION
Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.
CM-1 ORDINARY COUNCIL MEETING - 5 JUNE 2023
|
That the Minutes of the proceedings of the Ordinary Council Meeting held on 5 June 2023 be confirmed as a true and accurate record.
|
|
1⇩. |
Minutes - 5 June 2023 |
109 |
|
Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-1 |
RP-1 Integrated Planning and Reporting (IP&R) - Adoption of Documents
Author: Scott Gray
|
Summary: |
This report addresses Council’s obligations in ensuring legislative compliance and meeting the requirements of the Office of Local Government in adopting and implementing the Integrated Planning and Reporting Framework. |
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That Council: a adopt the Revised Delivery Program 2022/23 – 2025/26 b adopt the Operational Plan 2023/24 c adopt the Long Term Financial Plan 2023/24 d adopt the Fees and Charges for the financial year 2023/24 e sets the interest on overdue rates and charges for 2023/24, in accordance with Section 566(3) of the Local Government Act 1993 at 9.00% per annum calculated on a daily simple interest basis. f makes and levy the following Rates and Annual Charges for 2023/24: i Residential – City and Suburbs rate of 0.609268 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value in respect of all rateable lands situated in the centres of population defined as the City of Wagga Wagga and the Village of Forest Hill, excluding Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population A minimum rate of $772.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate ii Residential – Other rate of 0.339858 cents in the dollar calculated on the land value in respect of all rateable land within the Council’s area, which, in the Council’s opinion, is land which: (a) is not less than two (2) hectares and not more than 40 hectares in area (b) is either: (i) not zoned or otherwise designated for use under an environmental planning instrument (ii) zoned or otherwise designated for use under such an environmental planning instrument for non-urban purposes (c) does not have a significant and substantial commercial purpose or character Excludes Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population A minimum rate of $345.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate. iii Residential – Villages rate of 0.349913 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value of all rateable land situated in the centres of population defined as the villages of San Isidore, Gumly Gumly, Tarcutta, Humula, Uranquinty, Mangoplah, Oura, Currawarna, Ladysmith, Galore, Collingullie, Belfrayden and North Wagga excluding Business - Villages and Rural land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population A minimum rate of $288.00 for each parcel of land as prescribed under section 548 of the Local Government Act 1993 shall apply to this rate. iv Business - City and Suburbs rate of 1.250941 cents in the dollar calculated on the land value of all rateable non-residential land, which cannot be classified as residential, or farmland land in the centres of population defined as the City of Wagga Wagga and the Village of Forest Hill, in terms of Sections 518 and 529 of the Local Government Act 1993 A minimum rate of $739.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate. v Business - Villages and Rural rate of 0.306304 cents in the dollar calculated on the land value of all rateable land in the Council’s area, in terms of Sections 518 and 529 of the Local Government Act 1993, excluding lands defined as Business - City and Suburbs, Residential, and Farmland A minimum rate of $121.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate. vi Farmland rate of 0.116480 cents in the dollar, calculated on the land value of all rateable land, which, in Council’s opinion, qualifies as farmland as defined in Section 515 of the Local Government Act 1993 A minimum rate of $333.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate. vii Sewerage Services Annual Charge of $614.00 per dwelling unit. Multiple residence properties are charged at $614.00 per residence, for all residences, and non-strata title residential premises on a single allotment (flats/units) situated within the Council’s centres of population, capable of being connected to the sewerage service scheme except when excluded by specific council policy, such charge being made in terms of Section 501 of the Local Government Act 1993 viii Non Residential Sewer Charges Access charge based on each and every meter connection per non-residential allotment for all non-residential premises and non-residential allotments situated within the Council’s centres of population, capable of being connected to the sewerage service scheme except when excluded by specific council policy, such charge being made in terms of Section 501 of the Local Government Act 1993. Access charge based on Meter size for 2023/24 is as follows:
Non Residential includes: (a) Non-residential strata (b) Small community property (c) land owned by the Crown, not being land held under a lease for private purposes (d) land that belongs to a religious body and is occupied and used in connection with: (i) a church or other building used or occupied for public worship (ii) a building used or occupied for the purpose of religious teaching or training (e) land that belongs to and is occupied and used in connection with a school (being a government school or non-government school within the meaning of the Education Reform Act 1990 or a school in respect of which a certificate of exemption under section 78 of that Act is in force), including: (i) a playground that belongs to and is used in connection with the school; and (ii) land that belongs to a public benevolent institution or public charity and is used or occupied by the institution or charity for the purposes of the institution or charity (f) land that belongs to a public hospital (g) land that is vested in the Minister for Health, the Health Administration Corporation or the New South Wales Health Foundation (h) land that is vested in a university, or a university college, and is used or occupied by the university or college solely for its purposes Usage charge Per kl usage charge of $2.56 per kl will apply to all Non Residential Sewer customers except excluded by specific Council Policy, such charge being made in accordance with Section 501 of the Local Government Act 1993. ix Pressure Sewer Scheme – Annual pump maintenance charge (rural residential and villages). An additional sewerage service charge of $190.00 per pump for all premises connected to the sewerage system via a pressure service for the maintenance and replacement of the pump unit as necessary x Domestic Waste Management Service Charge of $405.00 per service on a per occupancy basis per annum for a service rendered in the centres of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 496 of the Local Government Act 1993 xi Domestic Waste Management Service Charge Rural Residential of $405.00 per service to be applied to all properties utilising a waste collection service managed by Council, but outside Council’s defined waste collection service areas charged in accordance with the provisions of Section 496 of the Local Government Act 1993 xii Domestic Waste Management Annual Charge of $66.00 per service to be applied to all properties utilising an upgraded general waste bin in accordance with the provisions of Section 496 of the Local Government Act 1993 xiii Domestic Waste Management Annual Charge of $71.00 per service to be applied to all properties utilising an upgraded recycling bin in accordance with the provisions of Section 496 of the Local Government Act 1993 xiv Domestic Waste Management Service Charge of $41.00 for each parcel of rateable undeveloped land not receiving a service within the scavenging areas of the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, such charge being levied in accordance with the provisions of Sections 496 of the Local Government Act 1993 xv Domestic Waste Management Service Charge of $135.00 for each additional domestic bin, being an additional domestic bin provided over and above the three bins already provided by the service, rendered in the centres of population, and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 496 of the Local Government Act 1993. On application, depending on individual circumstances, this fee may be waived. xvi Domestic Waste Scheduled Off Week Pickup Service Charge of $537.00 per general waste bin for each domestic service within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in addition to the Domestic Waste Management Service Charge in accordance with the provisions of Section 496 of the Local Government Act 1993. xvii Commercial Waste Management Service Charge of $405.00 per service per annum, for a two-bin commercial waste service rendered in the centre of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 501 of the Local Government Act 1993 xviii Commercial Waste Management Service Charge of $202.50 per service per annum, for a one-bin commercial waste service rendered in the centre of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 501 of the Local Government Act 1993 xix Commercial Waste Management Service Charge of $135.00 for each additional commercial bin, being an additional bin provided over and above the bin/s already provided by the service, rendered in the centres of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 501 of the Local Government Act 1993 xx Commercial Waste Management Annual Charge of $73.00 per service to be applied to all commercial properties utilising an upgraded recycling bin in accordance with the provisions of Section 501 of the Local Government Act 1993 xxi Urban Area: Scheduled Off Week Commercial Pickup Service Charge of $532.00 per bin for each commercial service with 1-2 bins onsite, charged in addition to the Commercial Waste Management Service Charge in accordance with the provisions of Section 501 of the Local Government Act 1993 xxii Urban Area: Scheduled Off Week Commercial Pickup Service Charge of $288.00 per bin for each commercial service with 3-5 bins onsite, charged in addition to the Commercial Waste Management Service Charge in accordance with the provisions of Section 501 of the Local Government Act 1993 xxiii Urban Area: Scheduled Off Week Commercial Pickup Service Charge of $219.00 per bin for each commercial service with over 5 bins onsite, charged in addition to the Commercial Waste Management Service Charge in accordance with the provisions of Section 501 of the Local Government Act 1993 xxiv Rural Areas and Villages: Scheduled Off Week Commercial Pickup Service Charge of $532.00 per bin for each commercial service onsite, charged in addition to the Commercial Waste Management Service Charge in accordance with the provisions of Section 501 of the Local Government Act 1993 xxv Multi Unit Developments (Non-Strata) Domestic Waste Management Service Charge of $405.00 for each rateable property with an additional bin charge of $135.00 to apply for each additional bin charged in accordance with the provisions of Section 496 of the Local Government Act 1993. For the purposes of Council’s Fees and Charges the definition of Multi-Unit developments (Non-Strata) involves the development of three or more residential units on a site at a higher density than general housing development. This reduced charge is available on application to Council, otherwise full Domestic Waste Service Charge of $405.00 applies, per occupancy. xxvi Multi Unit Developments Wheel Out Wheel In (WOWI) Services Charge of $241.00 per occupancy. For the purposes of Council’s Fees and Charges the definition of Multi-Unit developments (Non-Strata) involves the development of three or more residential units, including Strata and Non-Strata properties, on a site at a higher density than general housing development. On application, this service may be available to individual properties. Depending on individual circumstances, this fee may be waived. xxvii Stormwater Management Service Charges Stormwater Management Service charges will be applicable for all urban properties (i.e. residential and business) as referenced below with the following exceptions in accordance with the Division of Local Government (DLG) Stormwater Management Service Charge Guidelines dated July 2006: · Non rateable land · Crown Land · Council Owned Land · Land held under lease for private purposes granted under the Housing Act 2001 or the Aboriginal Housing Act 1998 · Vacant Land · Rural Residential or Rural Business land not located in a village, town or city · Land belonging to a charity and public benevolent institutions (a) Residential Stormwater Management Service Charge of $25.00 per residential property levied in accordance with the provisions of Section 496A of the Local Government Act 1993 (b) Residential Medium/High Density Stormwater Management Service Charge of $12.50 per occupancy: Residential Strata, Community Title, Multiple Occupancy properties (flats and units), and Retirement Village style developments. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993 (c) Business Stormwater Management Service Charge of $25.00 per business property. Properties are charged on a basis of $25.00 per 350 square metres of land area. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993 (d) Business Medium/High Density Stormwater Management Service Charge of $5.00 per occupancy - Business Strata and Multiple Occupancy Business properties. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993 |
Report
At the 26 April 2023 Council Meeting, Council resolved to place the following documents on public exhibition for 28 days commencing 27 April 2023 and concluding on 25 May 2023:
· draft Revised Delivery Program 2022/23 – 2025/26
· draft Operational Plan 2023/24
· draft Long Term Financial Plan 2023/24
· draft Fees and Charges for the financial year 2023/24
Below is a summary of amendments that have been made to the draft documents following the public exhibition period.
Delivery Program 2022/2026
No changes have been made.
Operational Plan 2023/24
The following changes have been made based on feedback from Councillors and the community submissions:
· Included an action called "Develop a Masterplan for the Botanic Gardens"
· Included an action called "Evaluate and review Council’s resource and service level distribution across the current hierarchy and classification of parks and open space"
· Included an action called "Administer the Annual Grants Program"
· Included an action called "Develop a city-wide Waste Management Strategy"
· Amended the action called “Deliver the Civic Theatre’s performing arts season” to “Deliver the Civic Theatre's performing arts season and associated program of inclusive workshops, festivals and experiences”
Fees and Charges
Gregadoo Waste Management Centre
During the public exhibition period, Council staff identified an opportunity to provide further clarity in the fees and charges relating to the sale of recyclable materials. The below tables provide the public exhibited fee wording as well as the proposed final fee wording.
2023/24 Public Exhibition Fees
|
Item Number |
Fee Name |
2023/24 Total Fee |
|
0355 |
Sale of recyclable materials |
Market driven, as agreed with vendors |
2023/24 Proposed Fees
|
Item Number |
Fee Name |
2023/24 Total Fee |
|
0355 |
Sale of recyclable materials |
Market driven, as agreed with vendors or as approved in regional joint waste tender processes |
|
Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-1 |
Development Application Fees and Charges
Following the public exhibition period, the NSW Department of Planning and Environment advised that those fees contained within Schedule 4 of the Environmental Planning and Assessment Regulation 2021 would be updated from 1 July 2023 to reflect the increased movement in the consumer price index (CPI). The fee unit for planning services will be increased from $100.00 to $107.28, and mainly impacts Development Application (DA) fees as well as some planning certificate fees. The below table provides an outline of the changes made as a result of this notification.
|
Item Number (Public Exhibition Item Number) |
Fee Name |
2023/24 Public Exhibition Fee |
2023/24 Final Proposed Fee |
|
0893 (0893) |
D.A. Fee for Advertisements |
$333.00 for 1st advertisement plus $93 for each additional advertisement (where fee exceeds that payable under item 2.1 of Schedule 4) |
$357.00 for 1st advertisement plus $93 for each additional advertisement (where fee exceeds that payable under item 2.1 of Schedule 4) |
|
0894 (0894) |
D.A. Fee (not involving erection of building, carrying out of work or subdivision of land) |
$333.00 |
$357.00 |
|
0895 (0895) |
D.A. Fee (Dwelling with estimated construction cost $100,000 or less) |
$532.00 |
$571.00 |
|
0896 (0896) |
D.A. Fee – Subdivisions not involving opening of public road |
$386.00 plus $53.00 for each additional lot created by the subdivision |
$414.00 plus $53.00 for each additional lot created by the subdivision |
|
0897 (0897) |
D.A. Fee – Subdivisions involving opening of public road |
$777.00 plus $65.00 for each additional lot created by the subdivision |
$834.00 plus $65.00 for each additional lot created by the subdivision |
|
0898 (0898) |
D.A. Fee – Strata Subdivision |
$386.00 plus $65.00 for each additional lot created by the subdivision |
$414.00 plus $65.00 for each additional lot created by the subdivision |
|
0899 (0899) |
D.A. Fee (estimated cost up to $5,000) |
$129.00 |
$138.00 |
|
0900 (0900) |
D.A. Fee (estimated cost $5,001 to $50,000) |
$198.00 plus an additional $3.00 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $5,000 |
$212.00 plus an additional $3.00 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $5,000 |
|
0901 (0901) |
D.A. Fee (estimated cost $50,001 – $250,000) |
$412.00 plus an additional $3.64 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $50,000 |
$442.00 plus an additional $3.64 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $50,000 |
|
0902 (0902) |
D.A. Fee (estimated cost $250,001 – $500,000) |
$1,356.00 plus an additional $2.34 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $250,000 |
$1,455.00 plus an additional $2.34 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $250,000 |
|
0903 (0903) |
D.A. Fee (estimated cost $500,001 – $1,000,000) |
$2,041.00 plus an additional $1.64 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $500,000 |
$2,190.00 plus an additional $1.64 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $500,000 |
|
0904 (0904) |
D.A. Fee (estimated cost $1,000,001 – $10,000,000) |
$3,058.00 plus an additional $1.44 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $1,000,000 |
$3,281.00 plus an additional $1.44 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $1,000,000 |
|
0905 (0905) |
D.A. Fee (estimated cost of more than $10,000,000) |
$18,565.00 plus an additional $1.19 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $10,000,000 |
$19,917.00 plus an additional $1.19 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $10,000,000 |
|
0908 (0908) |
Development requiring Concurrence – Fee for Concurrence Authority plus additional Council processing fee |
$374.00 per approval body plus a single Council administration fee of $164.00 |
$401.00 per approval body plus a single Council administration fee of $176.00 |
|
0909 (0909) |
Integrated Development – Fee for approval body plus additional Council processing fee |
$374.00 per approval body plus a single Council administration fee of $164.00 |
$401.00 per approval body plus a single Council administration fee of $176.00 |
|
0910 (0912) |
Designated Development (in addition to D.A. fee) |
$1,076.00 |
$1,154.00 |
|
0912 (0914) |
Giving of Notice of Designated Development |
$2,59600 |
$2,785.00 |
|
0914 (0916) |
D.A. Modification of consent: S.4.55(1) (minor error, misdescription or miscalculation) |
$83.00 |
$89.00 |
|
0916 (0918) |
D.A. Modification of consent: S.4.55(1A) or S.4.56(1) (minimal environmental impact) |
50% of original DA fee or $754 whichever is the lesser |
50% of original DA fee or $809 whichever is the lesser |
|
0919 (0921) |
D.A. Modification of consent: S.4.55(2) or S.4.56(1) (not of minimal environmental impact) Original DA fee $107.28 or greater and for the erection of a dwelling-house with an estimated cost of construction of $100,000 or less |
$222.00 |
$238.00 |
|
0920 (0922) |
D.A. Modification of consent: S.4.55(2) or S.4.56(1) (not of minimal environmental impact) (estimated cost up to $5,000) |
$64.00 |
$69.00 |
|
0921 (0923) |
D.A. Modification of consent: S.4.55(2) or S.4.56(1) (not of minimal environmental impact) (estimated cost $5,001 – $250,000) |
$99.00 plus an additional $1.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $5,000 |
$106.00 plus an additional $1.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $5,000 |
|
0922 (0924) |
D.A. Modification of consent: S.4.55(2) or S.4.56(1) (not of minimal environmental impact) (estimated cost $250,001–$500,000) |
$585.00 plus an additional $0.85 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $250,000 |
$628.00 plus an additional $0.85 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $250,000 |
|
0923 (0925) |
D.A. Modification of consent: S.4.55(2) or S.4.56(1) (not of minimal environmental impact) (estimated cost $500,001–$1,000,000) |
$833.00 plus an additional $0.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $500,000 |
$894.00 plus an additional $0.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $500,000 |
|
0924 (0926) |
D.A. Modification of consent: S.4.55(2) or S.4.56(1) (not of minimal environmental impact) (estimated cost $1,000,001– $10,000,000) |
$1,154.00 plus an additional $0.40 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $1,000,000 |
$1,238.00 plus an additional $0.40 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $1,000,000 |
|
0925 (0927) |
D.A. Modification of consent: S.4.55(2) or S.4.56(1) (not of minimal environmental impact) (estimated cost more than $10,000,000) |
$5,540.00 plus an additional $0.27 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $10,000,000 |
$5,943.00 plus an additional $0.27 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $10,000,000 |
|
0927 (0929) |
D.A. Review of determination: Division 8.2 Review for the erection of a dwelling-house with an estimated cost of construction of $100,000 or less |
$222.00 |
$238.00 |
|
0929 (0931) |
D.A. Review of determination: Division 8.2 Review (estimated cost up to $5,000) |
$64.00 |
$69.00 |
|
0930 (0932) |
D.A. Review of determination: Division 8.2 Review (estimated cost $5,001 – $250,000) |
$100.00 plus an additional $1.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $5,000 |
$107.00 plus an additional $1.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $5,000 |
|
0931 (0933) |
D.A. Review of determination: Division 8.2 Review (estimated cost $250,001 – $500,000) |
$585.00 plus an additional $0.85 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $250,000 |
$628.00 plus an additional $0.85 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $250,000 |
|
0932 (0934) |
D.A. Review of determination: Division 8.2 Review (estimated cost $500,001 – $1,000,000) |
$833.00 plus an additional $0.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $500,000 |
$894.00 plus an additional $0.50 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $500,000 |
|
0933 (0935) |
D.A. Review of determination: Division 8.2 Review (estimated cost $1,000,001– $10,000,000) |
$1,154.00 plus an additional $0.40 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $1,000,000 |
$1,238.00 plus an additional $0.40 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $1,000,000 |
|
0934 (0936) |
D.A. Review of determination: Division 8.2 Review (estimated cost more than $10,000,000) |
$5,540.00 plus an additional $0.27 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $10,000,00 |
$5,943.00 plus an additional $0.27 for each $1,000 (or part of $1,000) by which the estimated cost exceeds $10,000,000 |
|
0935 (0937) |
D.A. Review of Decision – to reject a Development Application (estimated cost of development less than $100,000) |
$64.00 |
$69.00 |
|
0936 (0938) |
D.A. Review of Decision – to reject a Development Application (estimated cost of development $100,000 – $1,000,000) |
$175.00 |
$188.00 |
|
0937 (0939) |
D.A. Review of Decision – to reject a Development Application (estimated cost of development greater than $1,000,000) |
$292.00 |
$313.00 |
|
0997 (0999) |
Section 10.7(2) Certificate Fee |
$62.00 |
$67.00 |
|
0998 (1000) |
Section 10.7(2) & (5) Certificate Fee |
$156.00 |
$167.00 |
|
1002 (1004) |
Certified copy of a document, map or plan (S.10.8(2)) |
$62.00 |
$67.00 |
|
Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-1 |
As part of this review, Council staff also identified two fees for Site Compatibility Certificates to be removed, as they are no longer payable to Council. These are outlined below.
|
Item Number |
Fee Name |
2023/24 Public Exhibition Fee |
|
0910 |
Site Compatibility Certificate – SEPP (Housing) 2021 |
$310.00 plus $42.00 for each dwelling (must not exceed maximum fee of $626.00 |
|
0911 |
Site Compatibility Certificate – SEPP (Transport and Infrastructure) 2021 |
$310.00 plus $265.00 for each hectare or part hectare (must not exceed maximum fee of $626.00 |
The above fees and charges amendments have been included in the final document.
Long Term Financial Plan 2023/24
No changes have been made to the final version of the document.
Financial Implications
The Base Case budget detailed in this Long Term Financial Plan indicates Council will maintain a balanced budget for 2023/24. Arriving at this balanced position for Year 1 was a complex and challenging task. These ongoing adjustments will continue to have a substantial impact on the delivery of projects and services, which will require Council to be highly innovative and efficient in delivering the Operational Plan and Delivery Plan items.
The budget for 2023/24 is balanced with the financial years 2024/25 to 2026/27 projecting deficits and 2027/28 to 2031/32 showing balanced budgets for the 10- year rolling plan as shown in the table.
|
2023/24 |
2024/25 |
2025/26 |
2026/27 |
2027/28 |
2028/29 |
2029/30 |
2030/31 |
2031/32 |
2032/33 |
|
|
0 |
(706,102) |
(2,769,193) |
(2,225,767) |
0 |
0 |
0 |
0 |
0 |
953,513 |
|
Council’s 10-year budgeted bottom lines - surplus/(deficits)
These figures will again be reviewed as part of the 2024/25 Long Term Financial Plan to ensure that a balance budget for at least the initial financial year is achieved.
2023/24 Budget Snapshot
2023/24 Capital Works
Capital works projects and programs account for over $93M of the planned activities for the 2023/24 financial year. There are three different categories of capital works:
$21.6M – Recurrent Capital Program
$33.5M – New Capital Projects – one off Confirmed
$55.1M – Total 2023/24 Capital works included in Delivery Program
$38.7M – Pending Capital Projects
Confirmed Capital Projects refer to the new one-off projects Council will undertake during the year. Recurrent Capital Projects refer to the expenditure allocated on an annual basis for capital works programs. Both of these categories are included in the Delivery Program for the 2023/24 financial year.
The Pending Capital Projects category are those projects that are not delivery ready and are essentially a ‘holding’ category for all funded projects, and so require a resolution of Council to proceed when a project progresses or priorities change to move the project from Pending into the ‘Confirmed’ stage.
For the 2023/24 financial year, included in the overall Capital Works project budgets of $93.8M there is a total allocation of $28.5M for roads, which includes one-off projects of ($17.7M) and recurrent programs of ($10.8M).
Policy and Legislation
The documents have been created to meet Council’s Integrated Planning and Reporting requirements under the Local Government Act 1993 and Local Government Regulations 2005.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We plan long term
Risk Management Issues for Council
A number of risk management issues were identified and have been actively managed.
A summary of these risks are as follows:
· Lack of engagement from the community
· Inability to meet everyone’s expectations
· Inability to resource and deliver on plans
Internal / External Consultation
The draft documents were placed on public exhibition for a period of 28 days. A connect.wagga site was established to enable users to review documents and submit feedback. A variety of communication methods were used (e.g. Youth of Wagga, Council Facebook), to not only promote the public exhibition period but also promote the purpose of the documents.
Below are some extracts from the connect.wagga engagement report:
|
Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-1 |
Public Submissions
During the public exhibition period Council received submissions (3) submissions. Below is summary of the submissions and responses from staff.
|
ID |
Submission Summary |
Officers Response |
|
IPR-1 |
Please allocate funding to reconstruct Grandview Avenue in Turvey Park. It is a highly utilised street which carries significant amounts of traffic associated with TAFE and Wagga Wagga High School. It is failing and becoming very potholed. Should reconstruction not be affordable, please allocate monies for the resealing of Grandview Avenue in the 2023/24 Operational Plan. It is highly likely that traffic volumes will increase significantly when the Inland Rail Project commences its reconstruction of the Edmondson St bridge. |
Council is currently undertaking a condition assessment of the road network throughout the local government area. This information, when finalised will inform Council’s prioritised road program over the coming years. The prioritisation process includes considering factors such as condition, usage, speed limits etc. |
|
IPR-2 |
Delivery Program |
|
|
I do not support the inclusion of the measure "Community satisfaction with availability of car parking is increasing" within the Delivery program. This is a measure that prioritises car transport over other forms of transport. It should support increasing satisfaction with transport in general including the cycle network etc. I note this is implied in Council's hope to implement plans that "enhance equity and efficiency in access to parking”. |
Noted, however this is a measure adopted within the Community Strategic Plan and cannot be changed at this point. This will be reviewed as part of a complete review of the Community Strategic Plan due to commence in 2023/24. |
|
|
I would suggest that under Objective: Wagga Wagga is a hub for activity , Council insert a new Principal Activity that states: Implement the Cultural Plan.
|
This Principal Activity already sits under “Objective: Our community are proud of where we live and our identity”, |
|
|
Under the objective: Our community are proud of where we live and our identity , subheading: "Provide services and facilities that make Wagga Wagga centre for arts and culture", Council could add the following Action: Continue Council's membership and active partnership on arts and cultural projects with Eastern Riverina Arts |
Implement the Cultural Plan 2020-2030 is already listed as a Principle Activity against this objective. Membership to Eastern Riverina Arts will be reported in the annual report on the Cultural Plan along with other partnerships on arts and cultural projects planned and delivered. |
|
|
I applaud Council on its objective "Enhance the amenity of the streetscape and achieve an expanded and sustainable tree canopy for our community". |
Noted
|
|
|
I applaud Council for having a net zero target. |
Noted |
|
|
Operational Plan |
||
|
Under "Be easily accessible to all members of our community", add a new action around the implementation of a customer service charter. As a member of the public I have struggled with some staff's lack of commitment to actioning requests, returning phone calls and/or emails. I believe a customer service charter would make it clearer what a member of the public can reasonably expect from council staff (and what to do if that expectation isn't met). |
A customer service charter already exists and is available on Council’s website. This was updated in the 2022/23 Financial Year. An internal program will commence in 2023/24 to improve our overall customer service culture.
|
|
|
Under heading "Wagga Wagga is a hub for activity" Add in the relevant actions from the Cultural Plan and Public Art Plan. Another way of phrasing this might be: - Develop placemaking and activation activities as outlined in the Public Art Plan. Continue to develop Wagga Wagga's Arts and Cultural attractions as outlined in the Cultural Plan.
|
The reference “Wagga Wagga is a hub of activity” is more than just the cultural plan and public art plan as this could relate to economic development, visitor economy initiatives, business sector-initiated activities, planning activations and any other future planning directions through LEP and DCP controls. The Cultural Plan sits as a second level strategy which works to that statement along with the Public Art Plan actions being embedded in our operational plans for staff to implement and/or pursue partnerships with other sectors to implement, subject to funding and available budgets. Implement the Cultural Plan 2020-2030 and Public Art Plan 2022-2026 is already listed as a Principle Activity under Strategy: Provide services and facilities that make Wagga Wagga a centre for arts and culture. |
|
|
Under Strategy: Provide services and facilities that make Wagga Wagga a centre for arts and culture, add: Continue to fund Arts and Cultural activities through the Arts and Culture Annual Grants category
|
The Arts and Cultural Annual Grants is a category of Council’s overall Annual Grants program and is listed as an operational action. The strategy statement is broader than the distribution of funding as the intent is to capture a commitment to arts and culture across our community through a range of services and facilities.
Staff agree to insert action: “Administer the Annual Grants Program” against Principle Activity “Provide a diverse range of inclusive community programs and projects that support community connection and belonging” |
|
|
Amend the sentence "Deliver the Civic Theatre's performing arts season" to say: "Deliver the Civic Theatre's performing arts season and associated program of inclusive workshops, festivals and experiences" Under this section Council might also include an action that acknowledges Council's acquisition of the Ambulance Station as a Community facility supporting Arts and Business. |
Staff support the request for amended description of service.
|
|
|
I strongly support the inclusion of a specific measure of the Number of trees planted. I would like to see a secondary measure included that is: Number of trees successfully established (eg the number that are still alive after 3 years). |
Noted, however this is a measure adopted within the Community Strategic Plan and cannot be changed at this point. This will be reviewed as part of a complete review of the Community Strategic Plan due to commence in 2023/24. |
|
|
Under Strategy: Minimise our impact on the environment Please add: Promote the availability of FOGO services to commercial business customers (I've recently discovered this for myself - it's a fantastic opportunity and many cafes and restaurants are still putting food waste in landfill!) |
Council is planning to prepare a waste management strategy and will develop material to promote FOGO services for commercial business customers. A new action has been inserted: “develop a city wide Waste Management Strategy” |
|
|
IPR-3 |
Objective: Safe and healthy community - this should consider a socially cohesive community as a measure of success. Social cohesion underpins all aspects of a happy, thriving community. We should not take social cohesion for granted in the current media/social media/political landscape, and should be actively seeking to increase social cohesion at all times. |
Noted, however this is a measure adopted within the Community Strategic Plan and cannot be changed at this point. This will be reviewed as part of a complete review of the Community Strategic Plan due to commence in 2023/24. |
|
|
Objective: Our community is informed and actively engaged in decision making and problem-solving to shape the future of Wagga Wagga - The proposed measures do little to suggest that Council is interested in increasing community engagement in decision- making and problem-solving to shape the future of Wagga Wagga. Wagga is an increasingly polarised community which faces significant challenges in the near-mid term, especially in light of this increasing polarisation. How will Council increase community engagement to ensure that as a more culturally diverse, growing, climate resilient city we transition/adapt in a socially cohesive way in the near future? |
Council has a community engagement plan that provides a framework of how we engage with the community, depending on the subject matter. Over the next 12 months Council will be conducting significant community engagement activities as a result of key projects such as the development of a new Community Strategic Plan, Residential Housing Strategy, CBD Masterplan to name just a few. |
|
|
Objective: Wagga Wagga City Council leads through engaged civic governance and is recognised and distinguished by its ethical decision-making, efficient management, innovation and quality customer service - It is hard to see which strategy promotes ethical decision-making, yet this is a critical aspect of a trustworthy institution. Furthermore, it is difficult to see which ethics this decision-making will be based on - will it be based on the social ethics of protecting our most vulnerable residents, or environmental ethics? Or is Council just about the money? Currently, I think few people in the community would identify ethical decision making as a characteristic of Wagga City Council (as an organisation, not just the Councillors). What strategy will you introduce to improve this? Trusted institutions are also critical for social cohesion moving forward. |
Council is committed to high ethical standards and has a Statement of Business Ethics on the website that sets out the standards the Council requires of Council officials (Councillors, staff and delegates), contractors and their staff and other business associates. It is essential that all Council officials, contractors and their staff and other business associates work together to maintain our excellent reputation. The standards contained in this statement are based on Council’s Code of Conduct. |
|
|
Objective: Our community embraces healthier lifestyle choices and practices - The measures and strategies for this objective appear to be overwhelmingly focused on people playing sport in their spare time. This is a critical part of our culture and lifestyle, but healthier lifestyle choices and practices extend significantly further than playing sport. Wellbeing is also heavily dependent on nature-based solutions and connectedness. Where is this reflected in your strategy? What are you doing to create interesting outdoor spaces that people want to be in (including urbanised outdoor spaces) - eg pokeability and cultural interest? What are you doing to promote healthier food choices - eg community gardens, healthy food vans etc? What are you doing within suburbs for people working from home/retired/young families - are there places that all of these groups can walk to get fresh air and connect with their neighbours? What are you doing so that we can avoid the isolation/immobility of car dependency? A more dynamic model of suburbs is critical to healthier lifestyle choices and practices. |
The Wagga Integrated Transport Strategy identifies an extensive Active Travel Network of off road shared paths through a variety of linear reserves and open spaces, provide ample opportunity for nature based activity. This network, which is the largest in NSW provides opportunities for healthier lifestyle choices and community connection for different user groups. The Recreation, Open Space and Community Strategy (ROSC) outlines requirements and criteria for assessing suitable open spaces across the city and in our villages. Council is planning its future residential suburbs around the concepts of a 20 minute neighbourhood to provide accessibility to a range of community and open space within walking distance of where residents will live. |
|
|
Objective: Wagga Wagga is a thriving, innovative and connected regional capital city - I find some of the measures for this one to be particularly problematic, framed by a somewhat archaic mindset. Why is satisfaction with availability of car parking a measure of this objective? Most thriving cities in the world have very little available car parking - we need to move beyond this narrow minded 20th century, urban sprawl, fossil fuel based mentality. What does a thriving city mean in the 21st century? How can we create a culture that is less dependent on cars? How can we increase the resources within our existing suburbs so that there is less need to drive into town for small things? How can we create vibrant and unique culture of place in our different suburbs? Surely this is a desirable characteristic of a thriving and innovative city? If we are going to further embed a car centric culture into our city life, what are we doing about EV charging stations? * |
The Wagga Wagga Integrated Transport Strategy (WITS) seeks to make provision for transport choice where options are viable and fit for purpose including walking, cycling, public transport and private vehicles, enabling individuals to access their desired destination. The Local Strategic Planning Statement (LSPS) identifies a number of principles to guide the development of our suburbs to enable a range of everyday uses available within walking distance of the home and to encourage distinctive neighbourhood characteristics. Council is currently developing a policy relating to electric vehicle charging stations. In regards to the measure this is noted, however this is a measure adopted within the Community Strategic Plan and cannot be changed at this point. This will be reviewed as part of a complete review of the Community Strategic Plan due to commence in 2023/24. |
|
|
Objective: Wagga Wagga is an attractive location for people to live, work and invest - again, this seems to only measure the financial economy. Economy is also about wellbeing, intergenerational equity, intragenerational equity - and this is particularly pertinent to 'an attractive location for people to live, work and invest' - I encourage WWCC to expand their mindset and measure beyond the financial economy. What about the circular economy? This needs to be a consideration as well. Possibly WWCC can consider aspects of doughnut economics, not just $$$. |
Council will prepare an Economic Development Strategy in 2023/2024 which will outline current economic sectors, including those arising from the circular economy, as well as competitive advantages and opportunities for Wagga Wagga. Wagga Wagga already has a strong circular economy, with this forecast to be an integral part of opportunities arising from the Special Activation Precinct. |
|
|
Objective: Future growth and development of Wagga Wagga is planned for in a sustainable manner - this seems to be quite narrow in scope. What do you mean by sustainable? How will you measure if you actually are being sustainable? Biodiversity is critical to sustainability, yet it is not mentioned as a measure. What are you doing to reduce urban heat island effect? What are you doing to reduce reliance on cars? Do you have a map of ambient air temperature on warm days across Wagga and are you actively improving these areas? (my understanding is that Council is doing this, but it needs to be embedded into your Plan and then communicated to residents) |
Sustainability is imbedded in the “Wagga Wagga Local Strategic Planning Statement - Wagga Wagga 2040” which sets the long-term strategic framework for planning and development in the City of Wagga Wagga local government area over the next 20-years. Other strategies and plans supporting sustainability includes the Biodiversity Strategy: Maldhangilanha 2020-2030, Roadside Vegetation Management Plan, Urban Cooling Strategy and draft Net Zero Emissions Roadmap. |
|
|
Objective: Wagga Wagga is sustainable, liveable, and resilient to the impacts of climate change. The strategy "Educate and engage our community in sustainability" is very vague - how are you doing this? I know that you have a sustainability team that provides fieldwork programs for schools - but how impactful is this across the community as a whole? Students are already getting environmental education. What are you doing to improve the environmental literacy of the community more broadly? Net Zero targets are going to bring transformative change, and Wagga's population is not well versed in this. Imposing regulations on them will only increase animosity and discontent with Council. I strongly feel that a broader strategy, leveraging other institutions such as CSU, is needed to increase environmental literacy and bring people along with you. This is critical to maintaining social cohesion. What are the 'free rides' that Council can get in this space by working closely with other institutions - eg a MLHD campaign, supported by Council that promotes active and public transport will help to reduce emissions whilst presenting Council as an organisation that cares about the health and wellbeing of its residents. Similarly, a campaign promoting locally grown food supports small business, promotes healthy eating and reduces food miles. There is a significant opportunity here to think a little bit more laterally and be significantly more impactful. How can Council work with other institutions in this space to provide reliable, accurate, contemporary and timely information that counteracts the misinformation prevalent on social media etc? |
The Operational Plan outlines the actions (services, programs and projects) that Council will undertake each financial year that contribute to achieving the commitments of the Delivery Program and Community Strategic Plan. The principal activity outlined in the Operational Plan is to “Improve community awareness of environmental issues and encourage participation in conservation initiatives”. This is underpinned by various strategies and plans which include specific actions associated with improving environmental literacy. This includes the Biodiversity Strategy: Maldhangilanha 2020-2030, Roadside Vegetation Management Plan, Urban Cooling Strategy and draft Net Zero Emissions Roadmap Collaboration with government departments, agencies, businesses, organisations and community groups is an essential part of delivering the actions within the strategy. |
|
Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-1 |
|
1. |
Attachment 1 - Final Delivery Program 2022/23 – 2025/26 - Provided under separate cover |
|
|
2. |
Attachment 2 - Final Operational Plan 2023/2024 - Provided under separate cover |
|
|
3. |
Attachment 3 - Final Long Term Financial Plan 2023/2024 - Provided under separate cover |
|
|
4. |
Attachment 4 - Final Fees and Charges 2023/2024 - Provided under separate cover |
|
|
5. |
Attachment 5 - Public Submissions - Provided under separate cover |
|
|
Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-2 |
RP-2 FINANCIAL PERFORMANCE REPORT AS AT 31 MAY 2023
Author: Carolyn Rodney
|
Summary: |
This report is for Council to consider information presented on the 2022/23 budget and Long-Term Financial Plan, and details Council’s external investments and performance as at 31 May 2023. |
|
That Council: a approve the proposed 2022/23 budget variations for the month ended 31 May 2023 and note the balanced budget position as presented in this report b approve the proposed budget variations to the 2022/23 Long Term Financial Plan Capital Works Program including new projects and timing adjustments c note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2021 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above d note the details of the external investments as of 31 May 2023 in accordance with section 625 of the Local Government Act 1993 e accept the grant funding offers as presented in this report |
Wagga Wagga City Council (Council) forecasts a balanced budget position as of 31 May 2023.
The balanced budget position excludes the Wagga Wagga Airport estimated deficit result for the financial year – as previously reported to Council, any Airport deficit result will be sanctioned, and funded in the interim by General Purpose Revenue (via the Internal Loans Reserve). The deficit results will be accounted for as a liability in the Airport’s end of financial year statements and paid back to General Purpose Revenue (Internal Loans Reserve) by the Airport in future financial years.
Proposed budget variations including adjustments to the capital works program are detailed in this report for Council’s consideration and adoption.
Council has experienced a positive monthly investment performance for the month of May when compared to budget ($177,664 up on the revised monthly budget). This is mainly due to better than budgeted returns on Council’s investment portfolio as a result of the ongoing movement in the interest rate environment.
Key Performance Indicators
OPERATING INCOME
Total operating income is 95% of approved budget and is trending above budget for the month of May 2023. This is due to increased revenue from Interest on Investments, with more detail included in the Interest on Investments section of the report below.
An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 100% when compared to budget.
OPERATING EXPENSES
Total operating expenditure is 90% of approved budget which is slightly under budget for the end of May.
CAPITAL INCOME
Total capital income is 79% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions in relation to expenditure incurred on the projects. This income also includes the sale of property (including the sale of Bomen land) as well as plant and equipment.
CAPITAL EXPENDITURE
Total capital
expenditure including commitments is 65% of approved budget with some purchase
orders being raised for the full contract amounts for multi-year projects.
Excluding commitments, the total expenditure is 39% when compared to the
approved budget.
|
WAGGA WAGGA CITY COUNCIL |
|||||||
|
CONSOLIDATED STATEMENT |
|||||||
|
|
ORIGINAL |
BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2022/23 |
COMMT'S 2022/23 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
|
Revenue |
|
||||||
|
Rates & Annual Charges |
(75,524,168) |
(630,214) |
(76,154,382) |
(69,551,157) |
0 |
(69,551,157) |
91% |
|
User Charges & Fees |
(27,844,136) |
(626,935) |
(28,471,071) |
(27,068,225) |
0 |
(27,068,225) |
95% |
|
Other Revenues |
(2,769,503) |
(202,000) |
(2,971,503) |
(2,941,536) |
0 |
(2,941,536) |
99% |
|
Grants & Contributions provided for Operating Purposes |
(13,524,889) |
(576,758) |
(14,101,646) |
(14,646,114) |
0 |
(14,646,114) |
104% |
|
Grants & Contributions provided for Capital Purposes |
(36,295,253) |
(30,153,241) |
(66,448,494) |
(40,194,496) |
0 |
(40,194,496) |
60% |
|
Interest & Investment Revenue |
(1,828,128) |
(2,870,966) |
(4,699,094) |
(5,521,102) |
0 |
(5,521,102) |
117% |
|
Other Income |
(1,406,222) |
(54,000) |
(1,460,222) |
(1,359,237) |
0 |
(1,359,237) |
93% |
|
Total Revenue |
(159,192,300) |
(35,114,114) |
(194,306,414) |
(161,281,866) |
0 |
(161,281,866) |
83% |
|
|
|||||||
|
Expenses |
|||||||
|
Employee Benefits & On-Costs |
51,315,412 |
876,605 |
52,192,018 |
41,956,190 |
0 |
41,956,190 |
80% |
|
Borrowing Costs |
3,268,989 |
0 |
3,268,989 |
2,367,843 |
0 |
2,367,843 |
72% |
|
Materials & Services |
36,542,674 |
14,050,111 |
50,592,785 |
38,767,587 |
10,674,289 |
49,441,877 |
98% |
|
Depreciation & Amortisation |
43,196,051 |
0 |
43,196,051 |
39,596,380 |
0 |
39,596,380 |
92% |
|
Other Expenses |
1,866,271 |
2,078,121 |
3,944,392 |
3,969,380 |
0 |
3,969,380 |
101% |
|
Total Expenses |
136,189,398 |
17,004,837 |
153,194,235 |
126,657,381 |
10,674,289 |
137,331,670 |
90% |
|
|
|||||||
|
Net Operating (Profit)/Loss |
(23,002,902) |
(18,109,277) |
(41,112,179) |
(34,624,486) |
10,674,289 |
(23,950,196) |
|
|
|
|||||||
|
Net Operating Result Before Capital (Profit)/Loss |
13,292,351 |
12,043,964 |
25,336,315 |
5,570,011 |
10,674,289 |
16,244,300 |
|
|
|
|||||||
|
Cap/Reserve Movements |
|||||||
|
Capital Expenditure - One Off Confirmed |
13,638,521 |
68,665,895 |
82,304,417 |
29,087,897 |
23,565,916 |
52,653,813 |
64% |
|
Capital Expenditure - Recurrent |
18,890,352 |
8,305,037 |
27,195,388 |
11,702,923 |
8,361,857 |
20,064,779 |
74% |
|
Capital Expenditure - Pending Projects |
59,770,944 |
(56,508,230) |
3,262,713 |
22,824 |
0 |
22,824 |
0% |
|
Loan Repayments |
7,571,681 |
0 |
7,571,681 |
5,896,055 |
0 |
5,896,055 |
78% |
|
New Loan Borrowings |
(17,458,537) |
14,259,162 |
(3,199,375) |
0 |
0 |
0 |
0% |
|
Sale of Assets |
(880,181) |
(4,037,359) |
(4,917,540) |
(16,015,464) |
0 |
(16,015,464) |
326% |
|
Net Movements Reserves |
(15,333,827) |
(12,575,227) |
(27,909,054) |
0 |
0 |
0 |
0% |
|
Total Cap/Res Movements |
66,198,954 |
18,109,277 |
84,308,231 |
30,694,235 |
31,927,773 |
62,622,008 |
|
|
|
|||||||
|
Net Result after Depreciation |
43,196,052 |
0 |
43,196,052 |
(3,930,250) |
42,602,062 |
38,671,812 |
|
|
|
|||||||
|
Add back Depreciation Expense |
43,196,051 |
0 |
43,196,051 |
39,596,380 |
0 |
39,596,380 |
92% |
|
|
|||||||
|
Cash Budget (Surplus)/Deficit |
0 |
0 |
0 |
(43,526,631) |
42,602,062 |
(924,569) |
|
2022/23 Revised Budget Result – (Surplus) / Deficit |
$’000s |
|
Original 2022/23 Budget Result as adopted by Council Total Budget Variations approved to date Budget Variations for May 2023 |
$0K $0K $0K |
|
Proposed Revised Budget result for 31 May 2023 - (Surplus) / Deficit |
$0K |
The proposed Operating and Capital Budget Variations for 31 May 2023 which affect the current 2022/23 financial year are listed below.
|
Budget Variation |
Amount |
Funding Source |
Net Impact (Fav)/ Unfav |
|
|
4 – Community Place and Identity |
|
|||
|
Grand Piano Replacement |
$25K |
Civic Theatre Income ($25K) |
Nil |
|
|
The Civic Theatre’s concert grand piano is approximately 40 years old. Multiple expert assessments have determined that it is at the end of its life and a replacement plan needs to be activated. The Theatre has sourced an appropriate replacement. It is a good quality second hand instrument (Kawai RX-7) that has had regular maintenance and servicing. It has only been used as a performance instrument and is of recital quality. The piano is used as an essential performance element on regular occasions throughout the year. It is proposed to fund the purchase from additional Civic Theatre Income that has been received during the year. Estimated Completion: 30 June 2023 Job Consolidation: 22394 |
|
|||
|
5 – The Environment |
||||
|
Old Narrandera Road Sealing |
($150K) |
Transport for NSW Grant $150K |
Nil |
|
|
Savings of $650K were experienced on the Old Narrandera Road Sealing project. Council has been given permission from Transport for NSW who are providing the grant funds to utilise these savings for additional roadworks that are required on an 800m section of Old Narrandera Road closer to the Pine Gully Road Intersection. It is proposed to schedule the works in 2023/24 utilising the savings of $150K in 2022/23 and $500K in 2023/24 Estimated Completion: 30 June 2024 Job Consolidations: 21598 & 22391 |
|
|||
|
|
$0K |
|||
2022/23 Capital Works Summary
|
Approved Budget |
Proposed Movement |
Proposed Budget |
|
|
One-off |
$82,304,417 |
($125,000) |
$82,179,417 |
|
Recurrent |
$27,195,388 |
$0 |
$27,195,388 |
|
Pending |
$3,262,713 |
$0 |
$3,262,713 |
|
Total Capital Works |
$112,762,518 |
($125,000) |
$112,637,518 |
Current Restrictions
|
RESERVES SUMMARY |
|||||
|
31 MAY 2023 |
|||||
|
|
CLOSING BALANCE 2021/22 |
ADOPTED RESERVE TRANSFERS 2022/23 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 22.5.2023 |
PROPOSED CHANGES for Council Resolution* |
BALANCE AS AT 30 APRIL 2023 |
|
Externally Restricted |
|
|
|
|
|
|
Developer Contributions - Section 7.11 |
(31,045,478) |
7,213,679 |
(5,882,677) |
|
(29,714,476) |
|
Developer Contributions - Section 7.12 |
(278,187) |
(28,179) |
0 |
|
(306,366) |
|
Developer Contributions - Stormwater Section 64 |
(7,112,864) |
(786,229) |
281,476 |
|
(7,617,617) |
|
Sewer Fund |
(32,439,399) |
673,962 |
1,862,861 |
|
(29,902,576) |
|
Solid Waste |
(24,880,735) |
7,737,392 |
(3,521,382) |
|
(20,664,725) |
|
Specific Purpose Unexpended Grants & Contributions |
(4,195,951) |
0 |
4,195,951 |
|
0 |
|
SRV Levee Reserve |
(6,357,282) |
0 |
57,520 |
|
(6,299,762) |
|
Stormwater Levy |
(5,150,281) |
35,773 |
650,957 |
|
(4,463,551) |
|
Total Externally Restricted |
(111,460,179) |
14,846,399 |
(2,355,293) |
0 |
(98,969,073) |
|
|
|
|
|
|
|
|
Internally Restricted |
|
|
|||
|
Additional Special Variation (ASV) |
0 |
0 |
(630,214) |
|
(630,214) |
|
Airport |
0 |
0 |
0 |
|
0 |
|
Art Gallery |
(3,804) |
0 |
0 |
|
(3,804) |
|
Bridge Replacement |
(296,805) |
0 |
60,000 |
|
(236,805) |
|
Buildings |
(1,088,635) |
(23,658) |
298,460 |
|
(813,832) |
|
CCTV |
(100,843) |
30,633 |
30,000 |
|
(40,211) |
|
Cemetery |
(882,761) |
(226,784) |
46,123 |
|
(1,063,421) |
|
Civic Theatre |
(44,048) |
0 |
43,922 |
|
(127) |
|
Civil Infrastructure |
(9,317,219) |
1,598,454 |
(211,175) |
|
(7,929,940) |
|
Community Works |
(159,648) |
140,317 |
12,555 |
|
(6,776) |
|
Council Election |
(235,385) |
(112,845) |
49,085 |
|
(299,146) |
|
Economic Development |
(419,160) |
60,000 |
349,832 |
|
(9,328) |
|
Emergency Events Reserve |
(639,548) |
(120,142) |
(275,120) |
|
(1,034,810) |
|
Employee Leave Entitlements Gen Fund |
(3,453,655) |
0 |
0 |
|
(3,453,655) |
|
Environmental Conservation |
(116,578) |
41,578 |
0 |
|
(75,000) |
|
Event Attraction |
(491,893) |
0 |
210,249 |
|
(281,644) |
|
Financial Assistance Grants in Advance |
(8,536,837) |
0 |
8,536,837 |
|
0 |
|
Grant Co-Funding |
(500,000) |
0 |
0 |
|
(500,000) |
|
Gravel Pit Restoration |
(816,897) |
3,333 |
0 |
|
(813,564) |
|
Information Services |
(1,835,475) |
(507,158) |
179,643 |
|
(2,162,990) |
|
Insurance Variations |
(50,000) |
0 |
0 |
|
(50,000) |
|
Internal Loans |
(3,649,517) |
(201,545) |
(343,710) |
|
(4,194,772) |
|
Lake Albert Improvements |
(105,839) |
(21,366) |
0 |
|
(127,205) |
|
Library |
0 |
(171,724) |
0 |
|
(171,724) |
|
Livestock Marketing Centre |
(6,032,463) |
685,981 |
2,177,470 |
|
(3,169,012) |
|
|
CLOSING BALANCE 2021/22 |
ADOPTED RESERVE TRANSFERS 2022/23 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 22.5.2023 |
PROPOSED CHANGES for Council Resolution* |
BALANCE AS AT 31 MAY 2023 |
|
Museum Acquisitions |
(39,378) |
10,000 |
15,000 |
|
(14,378) |
|
Net Zero Emissions |
(394,001) |
0 |
321,212 |
|
(72,790) |
|
Oasis Reserve |
(1,085,465) |
(63,900) |
428,554 |
|
(720,810) |
|
Parks & Recreation Projects |
(1,356,795) |
(33,906) |
706,822 |
|
(683,879) |
|
Parks Water |
0 |
(180,000) |
0 |
|
(180,000) |
|
Planning Legals |
(100,000) |
0 |
0 |
|
(100,000) |
|
Plant Replacement |
(4,335,819) |
(723,537) |
2,658,372 |
|
(2,400,984) |
|
Project Carryovers |
(3,098,056) |
0 |
3,098,056 |
|
0 |
|
Public Art |
(211,155) |
106,595 |
34,893 |
|
(69,667) |
|
Sister Cities |
(50,000) |
10,000 |
7,000 |
|
(33,000) |
|
Stormwater Drainage |
(158,178) |
0 |
48,000 |
|
(110,178) |
|
Strategic Real Property |
(766,176) |
0 |
(1,611,857) |
|
(2,378,032) |
|
Subdivision Tree Planting |
(368,640) |
20,000 |
0 |
|
(348,640) |
|
Unexpended External Loans |
(3,143,977) |
74,744 |
2,909,068 |
|
(160,165) |
|
Workers Compensation |
(211,112) |
|
50,963 |
|
(160,149) |
|
Total Internally Restricted |
(54,095,762) |
395,070 |
19,200,039 |
0 |
(34,500,653) |
|
|
|
|
|
|
|
|
Total Restricted |
(165,555,941) |
15,241,469 |
16,844,746 |
0 |
(133,469,726) |
|
|
|
|
|
|
|
|
Total Unrestricted |
(11,494,000) |
0 |
0 |
0 |
(11,494,000) |
|
|
|
|
|
|
|
|
Total Cash, Cash Equivalents, and Investments |
(177,049,941) |
15,241,469 |
16,844,746 |
0 |
(145,963,726) |
Investment Summary as at 31 May 2023
In accordance with Regulation 212 of the Local Government (General) Regulation 2021, details of Wagga Wagga City Council’s external investments are outlined below.
|
Institution |
Rating |
Closing
Balance |
Closing
Balance |
May |
May |
Investment |
Maturity |
Term |
|
At Call Accounts |
|
|
|
|
|
|
|
|
|
NAB |
AA- |
263,158 |
416,456 |
3.85% |
0.19% |
N/A |
N/A |
N/A |
|
CBA |
AA- |
6,745,088 |
11,103,313 |
3.85% |
5.15% |
N/A |
N/A |
N/A |
|
CBA |
AA- |
17,188,371 |
17,239,936 |
3.90% |
8.00% |
N/A |
N/A |
N/A |
|
Macquarie Bank |
A+ |
9,261,634 |
9,291,290 |
3.65% |
4.31% |
N/A |
N/A |
N/A |
|
Total At Call Accounts |
|
33,458,251 |
38,050,996 |
3.82% |
17.65% |
|
|
|
|
Short Term Deposits |
|
|
|
|
|
|
|
|
|
CBA |
AA- |
2,000,000 |
2,000,000 |
3.68% |
0.93% |
8/06/2022 |
8/06/2023 |
12 |
|
AMP |
BBB |
1,000,000 |
1,000,000 |
4.70% |
0.46% |
15/11/2022 |
15/11/2023 |
12 |
|
AMP |
BBB |
2,000,000 |
2,000,000 |
4.55% |
0.93% |
30/11/2022 |
30/11/2023 |
12 |
|
CBA |
AA- |
1,000,000 |
1,000,000 |
4.69% |
0.46% |
30/01/2023 |
30/01/2024 |
12 |
|
Australian Military Bank |
BBB+ |
0 |
1,000,000 |
5.06% |
0.46% |
24/05/2023 |
24/05/2024 |
12 |
|
Total Short Term Deposits |
|
6,000,000 |
7,000,000 |
4.42% |
3.25% |
|
|
|
|
Medium Term Deposits |
|
|
|
|
|
|
|
|
|
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
1.20% |
0.93% |
4/01/2022 |
4/01/2024 |
24 |
|
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
3.78% |
0.46% |
1/06/2022 |
3/06/2024 |
24 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.32% |
0.93% |
28/06/2021 |
29/06/2026 |
60 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.80% |
0.93% |
15/11/2021 |
17/11/2025 |
48 |
|
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
2.15% |
0.46% |
8/07/2019 |
10/07/2023 |
48 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
2.03% |
0.93% |
6/11/2019 |
6/11/2024 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.83% |
0.93% |
28/11/2019 |
28/11/2024 |
60 |
|
Judo Bank |
BBB- |
1,000,000 |
1,000,000 |
1.30% |
0.46% |
3/12/2021 |
4/12/2023 |
24 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.75% |
0.46% |
6/01/2020 |
8/01/2024 |
48 |
|
BOQ |
BBB+ |
1,000,000 |
1,000,000 |
2.00% |
0.46% |
28/02/2020 |
28/02/2025 |
60 |
|
Police Credit Union |
NR |
1,000,000 |
1,000,000 |
2.20% |
0.46% |
1/04/2020 |
1/04/2025 |
60 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.85% |
0.46% |
29/05/2020 |
29/05/2025 |
60 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.86% |
0.46% |
1/06/2020 |
2/06/2025 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
0.93% |
25/06/2020 |
25/06/2025 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.75% |
0.93% |
25/06/2020 |
25/06/2025 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.60% |
0.93% |
29/06/2020 |
28/06/2024 |
48 |
|
ICBC |
A |
3,000,000 |
3,000,000 |
5.07% |
1.39% |
30/06/2022 |
30/06/2027 |
60 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.42% |
0.93% |
7/07/2020 |
8/07/2024 |
48 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
1.50% |
0.93% |
17/08/2020 |
18/08/2025 |
60 |
|
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
1.25% |
0.46% |
7/09/2020 |
8/09/2025 |
60 |
|
BoQ |
BBB+ |
2,000,000 |
2,000,000 |
1.25% |
0.93% |
14/09/2020 |
15/09/2025 |
60 |
|
NAB |
AA- |
1,000,000 |
1,000,000 |
0.60% |
0.46% |
14/09/2021 |
14/09/2023 |
24 |
|
AMP |
BBB |
1,000,000 |
1,000,000 |
3.30% |
0.46% |
25/05/2022 |
27/11/2023 |
18 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.20% |
0.46% |
7/12/2020 |
8/12/2025 |
60 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
0.95% |
0.93% |
29/01/2021 |
29/01/2026 |
60 |
|
NAB |
AA- |
1,000,000 |
1,000,000 |
1.08% |
0.46% |
22/02/2021 |
20/02/2026 |
60 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
1.25% |
0.93% |
3/03/2021 |
2/03/2026 |
60 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
1.40% |
0.93% |
21/06/2021 |
19/06/2026 |
60 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
0.65% |
0.93% |
25/06/2021 |
26/06/2023 |
24 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.32% |
0.93% |
25/06/2021 |
25/06/2026 |
60 |
|
ICBC |
A |
1,000,000 |
1,000,000 |
1.32% |
0.46% |
25/08/2021 |
25/08/2026 |
60 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
0.65% |
0.93% |
31/08/2021 |
31/08/2023 |
24 |
|
AMP |
BBB |
2,000,000 |
2,000,000 |
1.00% |
0.93% |
18/10/2021 |
17/10/2024 |
36 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
1.56% |
0.93% |
30/11/2021 |
29/11/2024 |
36 |
|
Westpac |
AA- |
2,000,000 |
2,000,000 |
2.00% |
0.93% |
8/02/2022 |
10/02/2025 |
36 |
|
P&N Bank |
BBB |
2,000,000 |
2,000,000 |
2.40% |
0.93% |
9/03/2022 |
10/03/2025 |
36 |
|
P&N Bank |
BBB |
2,000,000 |
2,000,000 |
2.00% |
0.93% |
10/03/2022 |
11/03/2024 |
24 |
|
MyState |
BBB |
2,000,000 |
2,000,000 |
2.20% |
0.93% |
2/03/2022 |
3/03/2025 |
36 |
|
CBA |
AA- |
2,000,000 |
2,000,000 |
3.28% |
0.93% |
26/04/2022 |
26/04/2024 |
24 |
|
CBA |
AA- |
2,000,000 |
2,000,000 |
3.78% |
0.93% |
4/05/2022 |
6/05/2024 |
24 |
|
CBA |
AA- |
2,000,000 |
2,000,000 |
3.99% |
0.93% |
4/05/2022 |
5/05/2025 |
36 |
|
ING Bank |
A |
1,000,000 |
1,000,000 |
3.76% |
0.46% |
23/05/2022 |
23/05/2024 |
24 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
3.95% |
0.93% |
6/06/2022 |
6/06/2024 |
24 |
|
Australian Unity |
BBB+ |
2,000,000 |
2,000,000 |
4.15% |
0.93% |
8/06/2022 |
11/06/2024 |
24 |
|
Suncorp |
A+ |
2,000,000 |
2,000,000 |
4.40% |
0.93% |
22/06/2022 |
14/12/2023 |
18 |
|
MyState |
BBB |
2,000,000 |
2,000,000 |
4.45% |
0.93% |
29/06/2022 |
28/06/2024 |
24 |
|
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
4.50% |
0.46% |
7/07/2022 |
7/07/2025 |
36 |
|
CBA |
AA- |
1,000,000 |
1,000,000 |
4.25% |
0.46% |
12/08/2022 |
12/08/2025 |
36 |
|
P&N Bank |
BBB |
3,000,000 |
3,000,000 |
4.55% |
1.39% |
29/08/2022 |
29/08/2025 |
36 |
|
Australian Military Bank |
BBB+ |
2,000,000 |
2,000,000 |
4.55% |
0.93% |
2/09/2022 |
2/09/2025 |
36 |
|
P&N Bank |
BBB |
1,000,000 |
1,000,000 |
4.40% |
0.46% |
9/09/2022 |
9/09/2025 |
36 |
|
BoQ |
BBB+ |
1,000,000 |
1,000,000 |
4.70% |
0.46% |
4/10/2022 |
4/10/2024 |
24 |
|
AMP |
BBB |
2,000,000 |
2,000,000 |
4.95% |
0.93% |
21/10/2022 |
21/10/2024 |
24 |
|
ICBC |
A |
2,000,000 |
2,000,000 |
5.20% |
0.93% |
21/10/2022 |
21/10/2025 |
36 |
|
AMP |
BBB |
1,000,000 |
1,000,000 |
4.75% |
0.46% |
15/11/2022 |
14/11/2024 |
24 |
|
AMP |
BBB |
1,000,000 |
1,000,000 |
4.80% |
0.46% |
21/11/2022 |
20/11/2025 |
36 |
|
P&N Bank |
BBB |
2,000,000 |
2,000,000 |
4.75% |
0.93% |
16/12/2022 |
16/12/2024 |
24 |
|
Police Credit Union |
NR |
2,000,000 |
2,000,000 |
5.04% |
0.93% |
15/02/2023 |
17/02/2025 |
24 |
|
Police Credit Union |
NR |
2,000,000 |
2,000,000 |
4.94% |
0.93% |
14/03/2023 |
14/03/2025 |
24 |
|
P&N Bank |
BBB |
2,000,000 |
2,000,000 |
5.00% |
0.93% |
14/03/2023 |
15/03/2027 |
48 |
|
Hume Bank |
BBB+ |
2,000,000 |
2,000,000 |
4.75% |
0.93% |
31/03/2023 |
31/03/2025 |
24 |
|
Auswide |
BBB |
2,000,000 |
2,000,000 |
4.95% |
0.93% |
13/04/2023 |
13/04/2026 |
36 |
|
P&N Bank |
BBB |
2,000,000 |
2,000,000 |
5.20% |
0.93% |
20/04/2023 |
20/04/2027 |
48 |
|
P&N Bank |
BBB |
0 |
1,000,000 |
5.20% |
0.46% |
26/05/2023 |
26/05/2026 |
36 |
|
Total Medium Term Deposits |
|
107,000,000 |
108,000,000 |
2.92% |
50.10% |
|
|
|
|
Floating Rate Notes - Senior Debt |
|
|
|
|
|
|
|
|
|
Westpac |
AA- |
2,532,478 |
2,515,173 |
BBSW + 88 |
1.17% |
16/05/2019 |
16/08/2024 |
63 |
|
Suncorp |
A+ |
1,250,911 |
1,254,795 |
BBSW + 78 |
0.58% |
30/07/2019 |
30/07/2024 |
60 |
|
ANZ |
AA- |
2,020,654 |
2,006,594 |
BBSW + 77 |
0.93% |
29/08/2019 |
29/08/2024 |
60 |
|
HSBC |
AA- |
2,513,316 |
2,524,070 |
BBSW + 83 |
1.17% |
27/09/2019 |
27/09/2024 |
60 |
|
ANZ |
AA- |
1,507,574 |
1,512,665 |
BBSW + 76 |
0.70% |
16/01/2020 |
16/01/2025 |
60 |
|
NAB |
AA- |
2,009,447 |
2,016,206 |
BBSW + 77 |
0.94% |
21/01/2020 |
21/01/2025 |
60 |
|
Newcastle Permanent |
BBB |
1,109,007 |
1,101,267 |
BBSW + 112 |
0.51% |
4/02/2020 |
4/02/2025 |
60 |
|
Macquarie Bank |
A+ |
2,018,439 |
2,005,643 |
BBSW + 84 |
0.93% |
12/02/2020 |
12/02/2025 |
60 |
|
BOQ Covered |
AAA |
557,842 |
553,617 |
BBSW + 107 |
0.26% |
14/05/2020 |
14/05/2025 |
60 |
|
Credit Suisse |
A+ |
1,308,316 |
0 |
0.00% |
0.00% |
26/05/2020 |
26/05/2023 |
36 |
|
UBS |
A+ |
1,493,719 |
1,498,561 |
BBSW + 87 |
0.70% |
30/07/2020 |
30/07/2025 |
60 |
|
Bank of China Australia |
A |
1,498,294 |
1,503,974 |
BBSW + 78 |
0.70% |
27/10/2020 |
27/10/2023 |
36 |
|
CBA |
AA- |
1,995,086 |
2,001,496 |
BBSW + 70 |
0.93% |
14/01/2022 |
14/01/2027 |
60 |
|
Rabobank |
A+ |
1,987,481 |
1,994,387 |
BBSW + 73 |
0.93% |
27/01/2022 |
27/01/2027 |
60 |
|
Newcastle Permanent |
BBB |
987,394 |
979,525 |
BBSW + 100 |
0.45% |
10/02/2022 |
10/02/2027 |
60 |
|
NAB |
AA- |
2,404,758 |
2,390,153 |
BBSW + 72 |
1.11% |
25/02/2022 |
25/02/2027 |
60 |
|
Bendigo-Adelaide |
BBB+ |
1,659,844 |
1,666,225 |
BBSW + 98 |
0.77% |
17/03/2022 |
17/03/2025 |
36 |
|
ANZ |
AA- |
2,027,459 |
2,011,917 |
BBSW + 97 |
0.93% |
12/05/2022 |
12/05/2027 |
60 |
|
NAB |
AA- |
1,722,881 |
1,709,606 |
BBSW + 90 |
0.79% |
30/05/2022 |
30/05/2025 |
36 |
|
Suncorp |
A+ |
908,732 |
902,008 |
BBSW + 93 |
0.42% |
22/08/2022 |
22/08/2025 |
36 |
|
ANZ |
AA- |
2,559,690 |
2,540,411 |
BBSW + 120 |
1.18% |
4/11/2022 |
4/11/2027 |
60 |
|
NAB |
AA- |
2,551,938 |
2,530,627 |
BBSW + 120 |
1.17% |
25/11/2022 |
25/11/2027 |
60 |
|
Suncorp |
A+ |
1,114,807 |
1,119,374 |
BBSW + 125 |
0.52% |
14/12/2022 |
14/12/2027 |
60 |
|
CBA |
AA- |
2,024,896 |
2,031,012 |
BBSW + 115 |
0.94% |
13/01/2023 |
13/01/2028 |
60 |
|
Bank Australia |
BBB |
1,921,728 |
1,909,222 |
BBSW + 155 |
0.89% |
22/02/2023 |
22/02/2027 |
48 |
|
Total Floating Rate Notes - Senior Debt |
|
43,686,692 |
42,278,527 |
|
19.61% |
|
|
|
|
Fixed Rate Bonds |
|
|
|
|
|
|
|
|
|
ING Covered |
AAA |
677,430 |
674,069 |
1.10% |
0.31% |
19/08/2021 |
19/08/2026 |
60 |
|
Northern Territory Treasury |
AA- |
3,000,000 |
3,000,000 |
1.00% |
1.39% |
24/08/2021 |
16/12/2024 |
40 |
|
Northern Territory Treasury |
AA- |
3,000,000 |
3,000,000 |
1.50% |
1.39% |
24/08/2021 |
15/12/2026 |
64 |
|
BoQ |
BBB+ |
1,741,714 |
1,728,785 |
2.10% |
0.80% |
27/10/2021 |
27/10/2026 |
60 |
|
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.50% |
0.93% |
6/08/2021 |
15/12/2026 |
64 |
|
Northern Territory Treasury |
AA- |
1,000,000 |
1,000,000 |
1.50% |
0.46% |
14/07/2021 |
15/12/2026 |
65 |
|
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.30% |
0.93% |
29/04/2021 |
15/06/2026 |
61 |
|
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
0.93% |
30/11/2020 |
15/12/2025 |
60 |
|
Northern Territory Treasury |
AA- |
1,000,000 |
1,000,000 |
1.00% |
0.46% |
20/11/2020 |
15/12/2025 |
61 |
|
Northern Territory Treasury |
AA- |
2,000,000 |
2,000,000 |
1.00% |
0.93% |
21/10/2020 |
15/12/2025 |
62 |
|
Total Fixed Rate Bonds |
|
18,419,144 |
18,402,854 |
1.30% |
8.54% |
|
|
|
|
Managed Funds |
|
|
|
|
|
|
|
|
|
NSW Tcorp |
NR |
1,837,304 |
1,831,719 |
-0.30% |
0.85% |
17/03/2014 |
1/05/2028 |
169 |
|
Total Managed Funds |
|
1,837,304 |
1,831,719 |
-0.30% |
0.85% |
|
|
|
|
TOTAL CASH ASSETS, CASH |
|
210,401,391 |
215,564,095 |
|
100.00% |
|
|
|
|
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK |
|
2,476,324 |
2,462,219 |
|
|
|
|
|
|
TOTAL WWCC CASH ASSETS, CASH |
|
207,925,067 |
213,101,876 |
|
|
|
|
|
Council’s investment portfolio is dominated by Term Deposits, equating to approximately 53% of the portfolio across a broad range of counterparties. Cash equates to 18%, with Floating Rate Notes (FRNs) around 20%, fixed rate bonds around 8% and growth funds around 1% of the portfolio.
Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.
All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:
Investment Portfolio Balance
Council’s investment portfolio balance has increased over the past month, up from $207.93M to $213.10M. This is reflective of the final rates instalment being due on 31 May 2023.
Monthly Investment Movements
Redemptions/Sales – Council redeemed the following investment security during May 2023:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
Credit Suisse (A+) Floating Rate Note |
$1.3M |
3 years |
BBSW +115bps |
This floating rate note was redeemed on maturity and these funds were reinvested in a new 3-year P&N bank term deposit (as below). |
New Investments – Council purchased the following investment securities during May 2023:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
Australian Military Bank (BBB+) Term Deposit |
$1M |
12 months |
5.06% |
The Australian Military Bank rate of 5.06% compared favourably to the rest of the market for this term. The next best rate for this term was 5.05%. |
|
P&N Bank (BBB) Term Deposit |
$1M |
3 years |
5.20% |
The P&N Bank rate of 5.20% compared favourably to the rest of the market for this term. The next best rate for this term was 4.81%. |
Rollovers – Council did not rollover any investment securities during May 2023.
Monthly Investment Performance
Interest/growth/capital gains/(losses) for the month totalled $548,862, which compares favourably with the revised budget for the period of $371,198 - outperforming budget for the month by $177,664.
Council’s outperformance to budget for May is mainly due to better than budgeted returns on Councils investment portfolio. This is a result of the ongoing movements in the cash rate made by the Reserve Bank of Australia, with the latest increase in early May 2023 bringing the cash rate to 3.85% from a record low of 0.10% in April 2022. Council’s Floating Rate Note portfolio experience a negative movement during the month of May, with the principal value of this portfolio decreasing by $13,623 (or -0.03%).
Council experienced a slight negative return on its NSW T-Corp Managed Fund for the month of May, with the fund returning -0.30% (or -$5,585) as international (-1.25%) and domestic (-2.53%) shares detracted over the month.
Over the past year, Council’s investment portfolio has returned 2.71%, outperforming the AusBond Bank Bill index by 0.07%. Councils investment portfolio has continued to outperform the AusBond Bank Bill Index* over the longer-term time period, returning 1.90% per annum over the past 3 years – outperforming the benchmark by 0.99% over this time.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3-month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investment Policy adopted by Council on 21 November 2022.
Carolyn Rodney
Responsible Accounting Officer
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
Section 625 - How may councils invest?
Local Government (General) Regulation 2021
Section 212 - Reports on council investments
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
This report is a control mechanism that assists in addressing the following potential risks to Council:
· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times
· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
Internal / External Consultation
All relevant areas within Council have consulted with the Finance Division in relation to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.
|
1⇩. |
Capital Works Program 2022/23 to 2032/33 |
|
RP-3 SALE OF LAND FOR UNPAID RATES
Author: Craig Katsoolis
Executive: Carolyn Rodney
|
Analysis: |
In accordance with Section 713(2) of the Local Government Act 1993, Councils have the ability to sell properties with outstanding rates and charges balances in excess of five (5) years. This report lists a property which has rates in excess of five (5) years and for the reasons detailed in the report it is recommended that the property be sold at public auction if the outstanding rates and charges are not paid before the time of auction. |
|
That Council: a pursuant to Section 713 of the Local Government Act 1993, authorise the General Manager or their delegate to sell the land detailed in this report to recover unpaid rates, annual charges, interest and extra charges, if an acceptable payment plan with any party that has an interest in the land noted in this report is not able to be achieved, or is not adhered to b authorise the General Manager or their delegate, to set the reserve price for the property put to public auction or if not sold at a public auction via private treaty c authorise the affixing of the Council Seal to the transfer documents in order to effect the transfer of ownership for property sold by Council at or after the public auction for unpaid rates and charges d receive a further report following the public auction, outlining the outcomes of the property sale |
Report
Council raises in excess of $70 million in rates and annual charges each financial year. The below table illustrates the rates and charges raised, the amount outstanding and the percentage outstanding at financial year end.
*2021/22 Benchmark:
Less than 5% Metro Council; Less than 10% Regional & Rural Councils.
Benchmark Source: Code of Accounting Practice
As can be seen from the above table, Council has been proactive in managing debt levels using a variety of debt recovery methods. The success of Council’s debt recovery methods has resulted in Council sitting well below the benchmark for a regional Council – 6.01% outstanding as of 30 June 2022 as compared to the target of less than 10% outstanding for the Regional and Rural Councils category. There was an increase in outstanding amounts from 30 June 2021 to 30 June 2022 due to the COVID-19 pandemic, and the restrictions imposed relating to debt recovery action. Council staff are continuing to be proactive and are working with property holders – setting up payment arrangements where available.
The introduction of the services of Debt Recovery specialists Recoupa during the 2022/23 financial year is expected to see an overall improvement in rates outstanding noting that their approach is to attempt to engage and assist a ratepayer having difficulty making rate payments to make a satisfactory payment arrangement without the need to resort to legal action if at all possible.
Only one property is currently identified for sale of for unpaid rates with rates owing for more than 5 years and for which a satisfactory payment plan cannot be secured.
It is noted that there are 4 other properties currently being monitored who have significant rates outstanding however will not reach the 5 years rates outstanding point until early 2024. If a satisfactory rates payment arrangement is not put in place for these properties a report will be submitted to Council in early 2024, proposing they be sold for unpaid rates owing greater than 5 years.
As a last resort, and in accordance with Section 713(2) of the Local Government Act 1993, Councils have the ability to sell properties with outstanding rates balances in excess of five years:
713 Sale of land for unpaid rates and charges
(2) A council may, in accordance with this Division:
(a) sell any land (including vacant land) on which any rate or charge has remained unpaid for more than 5 years from the date on which it became payable
Council last undertook a sale of land for unpaid rates process in October 2021.
Table 1: The sale of land process
|
Step |
Task |
Timeframe |
|
1 |
Identification of properties whose rates accounts are outstanding for greater than 5 years |
April 2023 |
|
2 |
Send final letters out to properties who have been categorised as “likely sales”, along with letters to adjoining owners for properties where owners are uncontactable. |
May/June 2023 |
|
3 |
Obtain Council resolution for approval to list properties for sale under a Council Public Notice |
26 June 2023 |
|
4 |
Public Notice – Local Newspaper and Gazette (Section 715) |
July 2023 |
|
5 |
General Manager certifies properties have greater than 5 years rates owing |
October 2023 (at the latest, the day before public auction) |
|
6 |
Public Auction to be held (being not more than 6 months and not less than 3 months from the publication in a newspaper of the advertisement and a convenient place for the sale – Section 715(1A)) |
28 October 2023 – Council Chambers (3+ months from public notice) |
Property details with rates outstanding greater than 5 years (See Confidential Attachment A provided under separate cover for the individual property details):
Prior to the public auction, Council Officers have, and will continue to work with any party that has an interest in the identified property with the objective of either full payment of the outstanding account, or putting in place a satisfactory arrangement, which is allowable under Section 715 of the Local Government Act 1993:
715 Notice of proposal to sell land
(2) If, before the time fixed for the sale:
(a) all rates and charges payable (including overdue rates and charges) are paid to the council, or
(b) an arrangement satisfactory to the council for payment of all such rates and charges is entered into by the rateable person,
the council must not proceed with the sale.
Financial Implications
Council officers have undertaken all available recovery action methods for the outstanding debt. A sale of land for unpaid rates process is considered the last remaining avenue available to Council to recover these outstanding amounts. The proceeds received from the sale of properties will reduce Council’s rates outstanding percentage and assist to ensure that Council’s cashflow is sustainable.
All proceeds of sale are paid to the Council and in accordance with Section 718 of the Local Government Act 1993 are to be discharged in the following order:
718 Application of purchase money
The Council must apply any purchase money received by it on the sale of land for unpaid rates and charges in or towards payment of the following purposes and in the following order:
(a) firstly, the expenses of the council incurred in connection with the sale,
(b) secondly, any rate or charge in respect of the land due to the council, or any other rating authority, and any debt in respect of the land (being a debt of which the council has notice) due to the Crown as a consequence of the sale on an equal footing.
Should insufficient funds be recovered to satisfy all rates, charges and debts, then a pro-rata of funds to debts occurs with all debts then deemed satisfied, which is ultimately writing off the outstanding balance.
Surplus funds (if any) are held within Council’s Trust Fund (separate bank account) pending discharge to persons having interest in the properties. Where no claim is forthcoming, the balance of sale proceeds is remitted to the State Government in accordance with the Unclaimed Money Act 1995.
Policy and Legislation
Council Policy: POL 017 - Debt Management Policy
Local Government Act 1993
Unclaimed Money Act 1995
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
The proposed sale of a property for outstanding rates is a contentious issue, with the potential for negative local media reports. Council officers have documented all correspondence between the Council and the property owner and as highlighted earlier, the selling of property is the last resort. It is noted the property proposed to be sold in this report consist of a vacant parcel of land with the property ownership identified as an Estate.
Internal / External Consultation
The Finance division have discussed the proposed sale of properties with Management.
Before selling land under Section 715 of the Local Government Act, the council must:
715 Notice of proposal to sell land
(1) Before selling land under this Division, the council must:
(a) fix a convenient time (being not more than 6 months and not less than 3 months from the publication in a newspaper of the advertisement referred to in paragraph (b)) and a convenient place for the sale, and
(b) give notice of the proposed sale by means of an advertisement published in the Gazette and in at least one newspaper, and
(c) take reasonable steps to ascertain the identity of any person who has an interest in the land, and
(d) take reasonable steps to notify each such person (and the Crown, if the land concerned is owned by the Crown) of the council's intention to sell the land under this Division.
|
|
|
Traditional Media |
Community Engagement |
Digital |
||||||||||||
|
Rates notices insert |
Direct mail |
Letterbox drop |
Council news |
Media release |
Media opportunity |
TV/radio advertising |
One-on-one meeting(s) |
Community meeting(s) |
Stakeholder workshop(s) |
Drop-in session(s) |
Survey/feedback form(s) |
Connect.Wagga |
Email newsletter |
Social media |
Website |
|
|
Inform |
|
|
|
x |
|
|
|
|
|
|
|
|
|
|
|
x |
|
Consult |
|
|
|
x |
|
|
|
|
|
|
|
x |
||||
|
Involve |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Collaborate |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other methods (please list specific details below) |
||||
|
N/A |
|
|
|
|
|
1. |
Confidential Attachment A - Background to proposed sale of land This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. |
|
|
2. |
Confidential Attachment B - Delerict House Confidential Report to Council 25 November 2019 This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. |
|
|
Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-4 |
RP-4 MAJOR EVENTS FESTIVALS AND FILMS SPONSORSHIP - ROUND ONE
Author: Kimberly Parker
Executive: Janice Summerhayes
|
Summary: |
Council is in receipt of three applications in the first round of the 2023/24 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 1 July 2023 to 30 June 2024. All applications were assessed against the criteria of the program which aims to support new and existing events as detailed in this report. |
|
That Council authorise the General Manager or their delegate to enter into an agreement to sponsor the following events through the 2023/24 Major Events and Sponsorship budget: i Classic and Historic Automobile Club of Australia – Wagga Wagga Region’s ‘Wagga Wagga Swap Meet’ to the amount of $10,000 ii Riverina Thrashers Modified & Classic Car Club Inc’s ‘Thrashernats3’ to the amount of $15,000 iii Riverina Conservatorium of Music’s ‘Christmas with the Con’ to the amount of $10,000 |
Report
Council is in receipt of three applications for the first round of the 2023/24 Major Events, Festivals and Films Sponsorship Program. This funding is available to support events held from 1 July 2023 to 30 June 2024.
Applications have been assessed by the Major Events Advisory Panel (the Panel) in line with the Major Events, Festivals and Films Sponsorship guidelines. The details of the applications received along with the recommended sponsorship funding amounts are summarised as follows:
|
|
Organisation Name |
Event Name |
Amount Requested |
Event Budget |
Reason |
||||||
|
1 |
Classic and Historic Automobile Club of Australia-Wagga Wagga Region |
Wagga Wagga Swap Meet |
$20,000 |
Income: $47,171 from ticket
sales, and fees Expenditure: $25,355 (not including community donations) Profit: $21,816 (with event profits allocated to delivering and growing future events, and if any surplus funds available they will be allocated to community groups and charities)
|
The applicant demonstrated an extensive history of delivering previous events and strategies towards sustainability of future success and continuation. The applicant has detailed strong data to support their claims of significant economic and social benefit to the city. The panel has recommended that the applicant receive $10,000 of their requested funds which aligns to the maximum amount they can apply for. In accordance with the Sponsorship Guidelines, applicants seeking funds can only apply for funds up to 40% of the total event costs. |
|
||||||
|
2 |
Riverina Thrashers Modified & Classic Car Club In |
Thrashernats3 |
$15,000 |
Income: $40,000 (not including Council funds) Expenditure: $52,593.55 Profit: $0
Recommended funding: $15,000
|
The applicant has demonstrated strong collaboration wide community and business support, as a result has scored well for event benefits. The event organisers have demonstrated a strong track record of hosting and organising similar events and the Panel commended their commitment to safety for this activity. The Panel has recommended that conditions on the funding be applied to ensure sponsorship funds are used for event logistics, and marketing initiatives to attract both local and visiting attendees. |
||||||
|
3 |
Riverina Conservatorium of Music |
Christmas with the Con |
$10,000 |
Income: $0 (free event) Expenditure: $30,841 Profit: $0 Recommended funding: $10,000
|
The Panel recognised that the event has broad appeal to the community and the potential to attract a greater audience than indicated in their application including out of region visitors. The applicant has clearly demonstrated how they are inclusive and support local creative industries. The Panel has recommended that conditions on the funding be applied to ensure sponsorship funds are used for event logistics, and marketing initiatives to attract both local and visiting attendees. |
||||||
Event Details:
Wagga Wagga Swap Meet | 15 – 16 July 2023
Wagga Wagga Swap Meet is a multiday event delivered by the ‘Classic and Historic Automobile Club of Australia - Wagga Wagga Region’. This year’s event is scheduled to be held from 15 to 16 July at Wagga Wagga Showgrounds. The Wagga Wagga Swap Meet is a long-standing event in the City’s annual major event calendar and has been consecutively running for the last 25 years.
With over 900 stall holders, the event is recognised as the third largest swap meet in Australia and attracts thousands of car enthusiasts and collectors. Over the last three years, the swap committee has been making considerable changes to the event to ensure its future as many of the members are ageing and volunteers becoming difficult to attract.
The Wagga Wagga Swap Meet has demonstrated in this application their record of success with local partnerships, business collaborations and community donations, and how these combined have made a positive economic and social impact to the city.
The family friendly event aids in bridging the gap between generations catering for a broad range of interests and hobbies. The applicant has described the event as a family affair where the grandparents can show the younger generations pieces of their history and combine that with today’s hobbies and techniques.
The applicant has detailed if successful with Council’s sponsorship funds, that they would be allocated to a range of event logistics and operational costs including venue and equipment hire, security, cleaning as well as, advertising and marketing costs. The applicant has detailed the need to work towards the future sustainability of the event as well as streamlining processes to aid in improving stakeholder and visitor experiences and modernising the event.
Over the lifetime of the Wagga Wagga Swap Meet, the Swap has been able to financially support more than 70 local charities and community groups in areas of health, wellbeing and emergency volunteer services. Each year different local charities are chosen to be the recipients of the entry ticket proceeds of the Swap Meet. All catering available on the event ground is offered through other community groups and charities such as local sports groups, local clubs and Veteran groups. All the profits from the catering goes to the respective organisations.
Event summary:
· Date: 15-16 July 2023
· Expected attendance: 6,000
· Visitors (from outside of Local Government area): 1,000-day trippers, 2,000 overnight
· Program duration: two days
· Programming: 900 stall holders and public displays
· Proposed venue: Wagga Wagga Showground
· Total income: $47,171
· Total event cost: $25,355
· Total amount requested: $20,000
The applicant is seeking $20,000 in cash funding from Council’s Major Events, Festivals and Films Sponsorship to stage and deliver the event.
If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all marketing material and promotion through media opportunities as they arise.
The Panel has assessed this application against the Major Events, Festivals and Films Sponsorship Guidelines for a Developing Event and recommends this event receives $10,000 of their requested amount of $20,000. The rationale for this decision was in accordance with the sponsorship guidelines where applicants can only seek up to 40% of their total event costs.
The Panel’s assessment and recommendation is summarised as follows:
· The event organiser has successfully developed and delivered previous Swap Meets in the Wagga Wagga Local Government Area and has clearly demonstrated the consistent success of this event
· The event makes a significant contribution to the annual events calendar in city and meets visitor KPIs outlined in the funding requirements.
· Previous market research initiatives supported their claims regarding social and economic benefit to the city
· Event marketing satisfies attendance from cross generations
· The benefits and value of this project scored well in terms of event experience, event management, strategic vision, and direct benefit to the community
· The Applicant has demonstrated strong community connections and demonstrated support from a variety of local industries and organisations
· The Panel identified the requested funds exceeded 40% of their event costs and calculated the event could only apply for a maximum of $10,114.
· The Panel recommended they receive $10,000 of council’s
sponsorship funds.
Thrashernats 3 | 23 September 2023
Thrashernats3 is an initiative of the Riverina Thrashers Modified & Classic Car Club Inc to be held on 23 September at Yarragundry Speedway. Thrashernats is an innovative and quality annual motorsport event, with a particular focus on burnout competition.
Thashernats3 is the third instalment of an acclaimed burnout competition which operates as a feeder event for Australia’s largest burnout event ‘Summernats Burnout Masters’. The local event will include 100 of Australia’s most high-profile and skilled burnout drivers from across the country who will compete to win the top status and entry into the national event.
With 100 professional motorsport participants, the event will attract great spectator numbers and visitors to the city demonstrating strong economic benefit. The event organisers are expecting to attract between 10,000 to 15,000 spectators over the course of the day.
The format of the event is designed to be family friendly and will include strong partnerships and additional activations within local Wagga Wagga businesses.
The event organisers have demonstrated their experience hosting similar events including Test and Tunes, Cruise 4 Clint, and previous Thrashernats events. They have demonstrated their commitment to safety within the event documentation, as well as their initiatives around community education to build a stronger rapport around this type of activity.
Event summary:
· Date: 23 September 2023
· Expected attendance: 15,000
Visitors (from outside of Local Government Area): 9,000 visitors, 17% day-trippers and 43% domestic overnight with a two-night stay.
· Program duration: single day
· Programming: 100 motorsport participants, food and drink vendors, live music
· Proposed venue: Yarragundry Speedway
· Total income:
o $15,000 sponsorship (does not include Council’s funds)
o $20,000 driver participation revenue
o $5,000 vendor fees
· Total event cost: $52,593.55
· Total amount requested: $15,000
The Applicant is seeking $15,000 in cash funding from Council’s Major Events, Festivals and Films Sponsorship to stage and deliver the event.
If successful in securing the requested funding the applicant will acknowledge Council’s funding through logo placement on all marketing material and promotion through media opportunities.
The Panel has assessed this application against the Major Events, Festival and Films Sponsorship Guidelines for a Developing Event and recommends this event receives the full request of funding of $15,000 with some conditions in place, including funds to spend on:
(a) event logistics; and,
(b) marketing initiatives to attract local and regional audiences for improved economic benefit.
Finally, the panel recommends the applicant collects postcode data through ticketing sales and deploy event surveys to aid in developing stronger visitor data and sentiment.
The Panel’s assessment and recommendation is summarised as follows:
· The event aligns well to offering a unique and diverse event for the city which will attract visitation to the city
· The benefits and value of this project scored well in terms of event experience, event management, innovation, and direct benefit to the community
· The timing of the event is in spring which is traditionally a busy time of the year from an annual calendar point of view
· The event committee will need to consider the demand on accommodation across the local government area and neighboring regions and how they can support both attendees and accommodation operators
· The event organiser has a proven history of hosting and delivering events in the Wagga Wagga Local Government Area
· The Applicant has demonstrated strong community connections and demonstrated support from a variety of local industries and organisations
· The Panel has recommended that they receive $15,000 in cash funding with conditions in place to ensure funds are used towards events logistics and marketing initiatives.
· Further recommendations to improve market research methodologies.
Christmas with the Con | 16 December 2023
Christmas with the Con is an event staged and delivered by Riverina Conservatorium of Music scheduled to be held at the newly developed Riverside: Wagga Beach event space and mainstage area. The proposed event’s primary goal is to bring community groups together to enjoy a free evening of live music performances.
Christmas with the Con 2023 is the third time the organisation will be delivering the event and is programmed to include the Riverina Youth Orchestra along with instrumental ensembles, choirs, and feature soloists from the Riverina Conservatorium of Music.
The staging of the event is expected to engage with over 90 musicians from the Riverina Conservatorium of Music and will be supported by local suppliers and vendors including professional sound and lighting suppliers.
The programming for the event will also feature a short fireworks display, pending appropriate risk management and approvals.
Event Summary:
· Date: 16 December 2023
· Expected attendance: 1,800
· Visitors (from outside of Local Government Area): 250
· Program duration: one day
· Proposed venue: Riverside: Wagga Beach
· Total income: $10,000 Council sponsorship (if successful in this application)
· Total event cost: $30,841
· Total amount requested: $10,000
The applicant is seeking $10,000 in cash funding from Council’s Major Events, Festivals and Films Sponsorship for their initiative.
Upon the success of funding, the applicant has detailed clear strategies to ensure Council is acknowledge across their marketing initiatives. This includes the use of logos on print and digital assets, acknowledgments in media interviews and media releases, as well as the display of Council promotional banners/flags on the event site.
The Panel has assessed this application against the Major Events, Festivals and Films Sponsorship Guidelines for an Incubator Event and recommend this event receives the full request of funding of $10,000 with some conditions in place including funds to be spent on:
(a) event logistics; and,
(b) marketing initiatives with a strong focus on regional audiences for improved economic benefit.
The Panel also recommends the applicant collects postcode data and deploy event surveys to aid in developing stronger visitor data and sentiment.
The Panel’s assessment and recommendation is summarised as follows:
· The benefits and value of this project scored well in terms of event experience, event management, innovation, and direct benefit to the community
· The panel has commended the selected venue and will be great to see the space further activated
· The event organiser has a proven track record of hosting and delivering events in the Wagga Wagga Local Government Area
· The Applicant has demonstrated strong community connections and demonstrated support from a variety of local creative industries and organisations
· The Panel identified the application specified a niche audience however the Panel believes it has the potential to attract a broader range of audience
· The Panel encourages the event to consider stronger market research methodologies and consider targeting out of region visitors including the Friends and Relatives market.
· The Panel has recommended that they receive $10,000 toward the inaugural event at this location
Financial Implications
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2023/24 Major Events Sponsorship Budget |
$100,000 |
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2022/23 Major Events Sponsorship Budget Proposed Carryover |
$21,946 |
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Total Events Sponsorship Budget |
$121,946 |
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Less Current Commitments |
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· Wings Over Wagga Wagga |
($10,000) |
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· Fitz Fest Wagga Wagga |
($11,946) |
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Total Current Commitments |
($21,946) |
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Recommended sponsorship |
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· Wagga Wagga Swap Meet |
($10,000) |
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· Thrashernats3 |
($15,000) |
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· Christmas with the Con |
($10,000) |
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Total Major Events Sponsorship funding recommended |
($35,000) |
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Remaining budget for 2022/23 Major Events, Festivals and Films Sponsorship |
$65,000 |
Policy and Legislation
POL087 – Major Events, Festivals and Films Sponsorship
Link to Strategic Plan
Growing Economy
Objective: We are a hub for activity
Outcome: We have vibrant precincts
Risk Management Issues for Council
Risk management will be addressed as part of any future sponsorship agreement, with terms and conditions ensuring events are managed in a COVID-19 safe framework. A staged payment schedule based on event planning and delivery milestones will also be implemented to mitigate against non-delivery of event with each applicant.
Internal / External Consultation
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Traditional Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news |
Media release |
Media opportunity |
TV/radio advertising |
One-on-one meeting(s) |
Community meeting(s) |
Stakeholder workshop(s) |
Drop-in session(s) |
Survey/feedback form(s) |
Connect.Wagga |
Email newsletter |
Social media |
Website |
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Inform |
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Involve |
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Collaborate |
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Other methods (please list specific details below) |
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1. |
Swap Meet_Application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Swap Meet _ Event and site plan_Supporting documentation This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Swap Meet_Budget previous year_supporting documentation This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Swap Meet_Survey Results_Supporting Documentations This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Thrashers_application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Thrashers _Event plan (supporting document) This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Thrashers_Expenditure sheet - supporting documentation This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Christmas with the Con_application This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Christmas with the Con_Budget_Supporting Documentation This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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10. |
Christmas with the Con_Event Management Plan_Supporting Documents This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
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Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-5 |
RP-5 LICENCE OF SHED AT CABARITA PARK - PART LOT 7068 DP 1124868 - UPDATE TO LICENSEE DETAILS
Author: Matthew Dombrovski
Executive: John Sidgwick
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Summary: |
Council resolved on 17 October 2022 to negotiate entry into a licence agreement with Wagga Leagues Swimming Club Inc for occupation of a shed at Cabarita Park for a period of five years (Resolution 22/351).
As part of those negotiations, Council staff have been made aware that the actual legal entity is Wagga Wagga Leagues Club Swimming Club Inc. An updated Council resolution is being sought to accurately reflect the entity that Council is entering into a licence agreement with. |
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That Council: a authorise the General Manager or their delegate to enter into a licence with Wagga Wagga Leagues Club Swimming Club Inc for occupation of a shed at Cabarita Park for a period of five years b authorise the General Manager or their delegate to complete and execute any necessary documents on behalf of Council c authorise the affixing of Council’s common seal to any relevant documents as required |
Report
Council resolved on 17 October 2022 (Resolution 22/351) for the General Manager or delegate to enter into a licence agreement with Wagga Leagues Swimming Club Inc for occupation of a shed at Cabarita Park for a period of five years.
During negotiations with the club, Council staff have been made aware that the actual legal entity is in fact Wagga Wagga Leagues Club Swimming Club Inc. It is important that Council’s licence documentation is entered into with the correct party, to ensure that should issues arise in relation to the licence, Council can enforce the obligations pursuant to the licence.
It is therefore recommended that Council resolve to authorise the General Manager or delegate to enter into a licence with Wagga Wagga Leagues Club Swimming Club Inc for occupation of a shed at Cabarita Park for a period of five years.
Financial Implications
As this recommendation relates to adjustment of the entity referred to in a previous resolution only, there are no additional financial implications if resolved as recommended.
Policy and Legislation
Local Government Act 1993
Crown Land Management Act 2016
Acquisition, Disposal and Management of Land Policy POL 038
Link to Strategic Plan
Growing Economy
Objective: We are a Regional Capital
Outcome: We attract and support local businesses and industry
Risk Management Issues for Council
Council needs to ensure that agreements are entered into with the correct legal entity(s). There is a risk that should issues arise within the tenancy and the tenant is not correctly identified in the licence documentation, Council may have difficulty in enforcing obligations pursuant to the licence.
Internal / External Consultation
External consultation has been ongoing with representatives of Wagga Wagga Leagues Club Swimming Club Inc in relation to the finalisation of the Licence Agreement.
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Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-6 |
RP-6 LICENCE AGREEMENT TO KU CHILDREN'S SERVICES - 13 MARLOO CRESCENT, KOORINGAL
Author: Matthew Dombrovski
Executive: John Sidgwick
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Summary: |
This report seeks Council endorsement to enter into a licence agreement over part of 13 Marloo Crescent, Kooringal by KU Children’s Services. |
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That Council: a delegate authority to the General Manager or their delegate to negotiate entry into a Community Licence with KU Children’s Services over part of the land located at 13 Marloo Crescent, Kooringal (being part Lot 35 DP 533217) b delegate authority to the General Manager or their delegate to complete and execute any necessary documentation on behalf of Council c authorise the affixing of Council’s common seal to all documents relating to this matter as required |
Report
Council resolved on 17 October 2022 (Resolution 22/351) to:
delegate authority to the General Manager or their delegate to negotiate and execute renewal of the community, cultural or sporting association lease and licence agreements as detailed in the body of this report.
In accordance with that Resolution, Council staff have been preparing the Lease documents for KU Children’s Services in relation to Kangaroo Preschool (located at 11 Marloo Crescent, Kooringal).
It is noted that KU Children’s Services have also fenced an area of around 127sqm from the adjoining property at 13 Marloo Crescent (Lot 35 DP 533217) into the site as open space for the children to play in. Historically, this has been dealt with by having a separate licence agreement for that part of 13 Marloo Crescent being utilised for nil additional consideration, however this was not addressed in the previous resolution.
It is therefore recommended that Council resolve to enter into a licence agreement with KU Children’s Services for the portion of land located at 13 Marloo Crescent, Wagga Wagga (being part Lot 35 DP 533217).
Financial Implications
N/A
Policy and Legislation
Local Government Act 1993
Acquisition, Disposal and Management of Land Policy POL 038
Link to Strategic Plan
Community Place and Identity
Objective: Our community are proud of where we live and our identity
Provide services that contribute to Wagga Wagga being family friendly
Risk Management Issues for Council
Council has an obligation to appropriately manage its property assets. The proposed licence agreement ensures that Council and KU Children’s Services have a formal agreement as to the use of the site at the rear of the adjoining property, including provisions around insurance and maintenance.
Internal / External Consultation
Internal consultation has been undertaken with Council’s Operations and Community Services Directorates.
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1⇩. |
KU Children's Services - Kangaroo Preschool - Lease and Licence area Location Map |
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Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-7 |
RP-7 CLIMATE SUMMIT FOR LOCAL GOVERNMENT 2023
Author: Carly Hood
Executive: Janice Summerhayes
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Summary: |
Wagga Wagga City Council has been a member of the Cities Power Partnership (CPP) since 2018. This report is seeking endorsement for the Mayor to attend the CPP ‘Climate Summit for Local Government’ 2023. |
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That Council: a be represented at the 2023 Cities Power Partnership ‘Climate Summit for Local Government’ to be held in Melbourne from 6-8 September 2023 b endorse the Mayor or their delegate to attend the Cities Power Partnership Summit |
Report
The Cities Power Partnership (CPP) is Australia’s largest network of local councils leading the way to a zero emissions future. Current members cover over 500 cities and towns representing more than 70% of Australia’s population. Wagga Wagga City Council has been a member of the CCP since 2018.
The CPP’s ‘Climate Summit for Local Government’ 2023 is being held in Melbourne from 6-8 September 2023. The event will bring together elected officials and chief executives from councils across the country to identify key opportunities, inform practical actions, and inspire innovation at the local government level.
This event is for councils at all stages of the climate action and resilience journey, and attendees will have the opportunity to hear from inspiring case studies and experts in climate science and resilience. There will also be ample opportunity to network with other council leaders at the conference as well as the electric vehicle showcase and networking event and the Climate Awards Gala dinner.
Key topics covered in the conference program will include:
· Local Government’s role
· Risk and accountability
· Adaptation
· Energy transformation
· Clean transport
· Communications and influence.
Financial Implications
The registration cost per delegate is $880 (early bird registration before 8 July 2023). Transport, accommodation and incidentals estimated at approximately $600 per delegate additional to the registration costs, bringing the total estimated cost for this conference to $1,480.
The Conference and associated costs will be funded from the Councillors’ Conference budget, which has a budget allocation of $20,000 for 2022/23 with $15,428 currently expended as of 1 June 2023, leaving a budget remaining of $2,626. A new budget allocation of $20,000 is available from 1 July 2023.
Policy and Legislation
POL 025 Payment of Expenses and Provision of Facilities to Councillors
Link to Strategic Plan
The Environment
Objective: Wagga Wagga is sustainable, liveable, and resilient to the impacts of climate change
Support and empower our community to reach 50% reduction in emissions compared to 2005 levels by 2030 and to achieve Net Zero Emissions by 2050
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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Climate Summit Program |
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Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-8 |
RP-8 GRANTING FREEDOM OF THE CITY TO THE AUSTRALIAN ARMY BAND
Author: Ingrid Hensley
Executive: Scott Gray
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Summary: |
The Australian Army Band Kapooka was granted Freedom of the City by Council in August 2009. The Australian Army Band Kapooka have recently been part of a restructure that has resulted in the Australian Army Band Kapooka now losing its entitlement to exercise the freedom of entry to a city, municipality or shire. Therefore, it is sought that the Freedom be granted to the Australian Army Band. |
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That Council grant the ‘Australian Army Band’ Freedom of Entry to the City of Wagga Wagga (Freedom of the City). |
Report
The granting of the Freedom of Entry to the City (FOC) is a symbolic presentation which represents the highest honour that a city can confer on an individual or a Military Unit.
Freedom of Entry to the City is a ceremonial honour which became popular during the nineteenth century and draws some inspiration from medieval history. The FOC can be presented to individuals by the Mayor at a special Council Meeting or Civic Ceremony, to acknowledge the contribution of that individual or organisation and to recognise the outstanding service and commitment to the City. An Illuminated Address is presented to the recipient as part of the ceremony.
When a FOC is granted to a military unit, it is celebrated with the presentation of an Illuminated Address and a parade of the unit through the city streets with “swords drawn, bayonets fixed, drums beating, band playing and Colours flying” and is followed by a civic reception.
Request
A formal request has been submitted by the Australian Army Band (previously Australian Army Band Kapooka) to grant Freedom of Entry (Freedom of the City) to this “unit”.
Council on 27th April 2009, adopted to Grant Freedom of the City (Freedom of Entry) to the Australian Army Band Kapooka, which was given under the Common Seal by Order, and on behalf of the City of Wagga Wagga on 1st Day of August 2009.
The Australia Army Band Kapooka in 2009 was a ‘Unit’ in its own right. Since then, the Australian Army Band has had a restructure and all bands around the country now fall as ‘Sub-units’ under the Head Quarter Unit of Australian Army Band located in Canberra. Australian Army Policy states that:
When a Corps or formation is granted freedom of entry to a city, municipality or shire, a unit within that Corps or formation which has not previously been granted freedom of entry in its own right, is not automatically granted the privilege.
Therefore, that particular unit is not eligible to be offered or accept the right to exercise freedom of entry to a city, municipality or shire until it has been granted the privilege in its own right. Where a unit becomes a sub-unit of another unit, any previous approval for freedom of entry are withdrawn and the unit loses its privilege, and entitlement to exercise that ‘freedom’.
As a result, the privilege, and entitlement to exercise that ‘freedom’ previously granted by Council to the Australian Army Kapooka is lost.
The Australian Army Band Kapooka has provided hours of enjoyment and entertainment for community members through its various concert programs. Often those services have been donated to community members and charitable organisations. Annually, the Army Band participates in over 100 engagements for the civilian population which provides a connectivity between the local community and Defence.
To continue the honour, it is recommended that Council grant the ‘Australian Army Band’ Freedom of Entry to the City of Wagga Wagga.
A reunion of the Australian Army Band Corps Association is being held on 13-15 October 2023, with a significant number of current serving, and ex-serving soldier musicians and their spouses/partners will be coming to Wagga Wagga for this event.
If “Freedom of Entry” is granted as above and to coincide with the reunion, it is proposed that on 15 October 2023, an official ceremony and parade down Baylis Street be held including the Local Area Command “Challenge” with the Australian Army Band who will then produce the Illuminated Address to signify their right of “Freedom of Entry” to the City. As part of this event, the Australian Army Band will perform a rock concert for the community in the Victory Memorial Gardens.
Financial Implications
Costs for the Freedom of the City event to be held in October 2023 will include:
· Redesign and production of the Illuminated Address
· Traffic Management and road closure
· Civic Reception
Costs have not been finalised to date, however, is it estimated to be approximately $10,000.
It is proposed to fund utilise $5,000 from Council’s road closure budget and $5,000 from the Mayoral and Civic Functions budgets for 2023/24.
Policy and Legislation
N/A
Link to Strategic Plan
Community Place and Identity
Objective: Our community are proud of where we live and our identity
Promote a strong sense of place
Risk Management Issues for Council
No specific issues identified
Internal / External Consultation
Representatives of the Australian Army Band
Council officers from Events, Governance, Mayor’s Office and Communications
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Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-9 |
RP-9 RESOLUTIONS AND NOTICES OF MOTIONS REGISTERS
Author: Ingrid Hensley
Executive: Scott Gray
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Summary: |
This report provides Councillors with an update on the status of all resolutions of Council including Notices of Motion. |
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That Council receive and note the following registers: a Active Resolutions as at 21 June 2023 b Active Notice of Motions as at 21 June 2023 c Resolutions including Notice of Motions completed from 17 May 2023 to 21 June 2023 |
Report
The attached registers, outline details of each resolution with the following analysis provided as a snapshot as at 21 June 2023
· 88 active resolutions
· 11 active Notices of Motions
· 18 resolutions including Notice of Motions have been completed from 17 May 2023 to 21 June 2023
Financial Implications
N/A
Policy and Legislation
Council’s Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
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1. |
Active Notice of Motions Resolution Register - June 2023 - Provided under separate cover |
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2. |
Completed Resolution Register - June 2023 - Provided under separate cover |
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3. |
Council Active Resolution Register - June 2023 - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
RP-10 |
Author: Scott Gray
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Summary: |
This report is to list questions with notice raised by Councillors in accordance with Council’s Code of Meeting Practice. |
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That Council receive and note the report. |
Report
The following questions with notice were received prior to the meeting, in accordance with the Code of Meeting Practice.
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Council contributes to fund the local NSW Fire and Rescue service in Wagga. For approximately 8 of the last 12 months the truck with the aerial pump has been out of service only returning recently. Did the contribution council pay include paying for an aerial pump that was not in service for most of the year or was a reduction provided by the State Government (Clr23/0053)? |
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Response provided 14 June 2023 by NSW Fire and Rescue:
“FRNSW does not make adjustments to council contributions when plant items are out of service. We endeavour to maintain a consistent service level. In the particular case of the aerial pumper at Turvey Park fire station, although it was off line for extended periods over the last 12 months, it was replaced with another standard fire vehicle when major servicing was required. In any case, by far the largest cost component of running the station is labour and staffing levels at the station are maintained at the designated level throughout the year.
FYI, every year the total estimated cost (Funding Target) is firstly split by Metropolitan & Country based on prior years ratio. For 2023-24 our estimated cost (circa $1 Billion) was split 69.5% Metropolitan, 30.5% Country. The Metropolitan portion of the estimated cost is allocated to each Council based on the average of the prior 5 years land values. The Country portion of the estimated cost is allocated to each fire district (166) and relevant Councils based on prior years ratio of the total estimated costs. Adjustments to the calculations are made when there is a substantial change to the service level by means of a new station, additional staff or trucks. As none of this applies to Turvey Park and the Wagga fire district in general, no adjustments have been made”. |
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Councillor D Hayes requested an update on Council Committee Agendas to be uploaded to Council’s website (Clr23/0070). |
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The minutes of advisory committees of Council are currently available on Council’s website but Council does not currently publish advisory committee business papers (agendas) to Council’s website.
There is no requirement under the Code of Meeting Practice or the Local Government Act 1993 (NSW) (the Act) to make copies of the agenda and associated business papers of advisory committees available to the public. Rather, the recommendations of advisory committees are reported to Council and are currently made publicly available at that time.
Community participation in relation to matters considered by advisory committees is currently undertaken through a variety of formats - including community membership on individual committees, attendance and/or membership of elected councillors and community engagement in relation to individual items tabled at those meetings, as part of Council’s operations. Keeping the community informed on items tabled at those meetings is done through separate communications and engagement and reporting to Council.
It is not proposed to change the current process of reporting in relation to the Audit, Risk and Improvement Committee. The operations and reporting mechanisms of that committee are guided by state frameworks and legislation. In particular, the new draft Risk Management and Internal Audit Guidelines for Local Government in NSW includes that these meetings should not be open to the public and that it is at the discretion of the council to decide whether the committee agendas, business papers and minutes are made publicly available. However, in that regard the Guidelines further include that, given its potential sensitivity, it is recommended that all information pertaining to the audit, risk and improvement committee and internal audit activities is treated as confidential unless otherwise determined by the committee or a resolution of the council.
In relation to the other advisory committees, including the Floodplain Risk Management Advisory Committee and Local Traffic Committee (LTC), the business papers (agendas) will be made publicly available on Council’s website, but depending on the agenda may require release of two sets of business papers, to ensure confidential items are not publicly disclosed. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community leadership and collaboration
Objective: Our community is informed and actively engaged in decision making and problem-solving to shape the future of Wagga Wagga
Ensure our community feels heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
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Report submitted to the Ordinary Meeting of Council on Monday 26 June 2023 |
M-1 |
M-1 CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 18 May 2023
Author: Ingrid Hensley
Executive Scott Gray
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Summary: |
The Audit, Risk and Improvement Committee (ARIC) is an advisory committee of Council. This Report seeks that Council endorse the recommendations made by the Committee at the meeting on 18 May 2023.
Those recommendations relate to the role of the Committee in providing independent assurance and assistance to Council on financial reporting, risk management, internal controls, governance, and internal and external audit and accountability responsibilities. |
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That Council endorse the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 18 May 2023. |
Report
The minutes of the Audit, Risk and Improvement Committee Meeting held on 18 May 2023 are presented to Council for adoption.
Financial Implications
Council has granted certain authorities to the Audit, Risk and Improvement Committee within the scope of its role and responsibilities, as defined within its Charter. As an advisory committee to Council, the Audit, Risk and Improvement Committee has no authority to action items that may have a budget and/or resource implication outside of this authority unless Council resolves to adopt the recommendations.
Policy and Legislation
Audit, Risk and Improvement Committee Charter
Link to Strategic Plan
Community leadership and collaboration
Objective: Wagga Wagga City Council leads through engaged civic governance and is recognised and distinguished by its ethical decision-making, efficient management, innovation and quality customer service
Ensure transparency and accountability
Risk Management Issues for Council
The Committee considered matters relating to their role in providing independent assurance and assistance to Council on risk management, as outlined in the attached Minutes.
Internal / External Consultation
The ARIC Chairperson Report was distributed to Councillors on 16 June 2023.
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1⇩. |
Audit, Risk and Improvement Committee Meeting Minutes 18 May 2023 |
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Report submitted to the Confidential Meeting of Council on Monday 26 June 2023 |
CONF-1 |
CONF-1 RFT2023-19 CATTLE DELIVERY SERVICES LIVESTOCK MARKETING CENTRE
Author: Paul Martin
Executive: John Sidgwick
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
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Report submitted to the Confidential Meeting of Council on Monday 26 June 2023 |
CONF-2 |
CONF-2 RFT2023-20 LIVESTOCK HANDLING SERVICES LIVESTOCK MARKETING CENTRE
Author: Paul Martin
Executive: John Sidgwick
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
