Minutes of the Ordinary Meeting of Council held on Monday 4 September 2023.

 

Present

The Mayor, Councillor Dallas Tout

Councillor Georgie Davies

Councillor Dan Hayes

Councillor Michael Henderson

Councillor Richard Foley

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Jenny McKinnon

Councillor Amelia Parkins

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Community                                                               (Ms J Summerhayes)

Acting Director Infrastructure Services                                (Mr T Weir)

Director Strategy and Projects                                              (Mr P McMurray)

Director Regional Activation                                                 (Mr J Sidgwick)

Chief Financial Officer                                                           (Mrs C Rodney)

Chief Operating Officer                                                          (Mr S Gray)

Executive Director - People & Culture                                 (Mrs F Piltz)

Manager Governance and Risk                                            (Ms I Hensley)

Manager Community Services                                             (Ms M Scully)

Manager Recreation & Economic Development               (Mr B Creighton)

Strategic Town Planner                                                         (Ms C Boyd)

Corporate Governance Coordinator                                    (Mrs N Johnson)

Communications & Engagement Officer                             (Ms L Magrath)

Governance Officer                                                                (Ms K West)

Destination & Events Coordinator                                        (Ms K Parker)

 

 

Acknowledgement Of Country

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

 

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

 

 

NOTICE TO MEETING

 

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

 

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

APOLOGIES

An apology for non-attendance was received and accepted for Director Infrastructure Services, Mr W Faulkner.

 

 

LEAVE OF ABSENCE

 

23/206       RESOLVED:

                   On the Motion of Councillors T Koschel and R Kendall

That Council grant Leave of Absence to Councillor G Davies for 18 September 2023.

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

 

 Confirmation of Minutes

CM-1         ORDINARY COUNCIL MEETING - 21 AUGUST 2023

 

23/207       RESOLVED:

                   On the Motion of Councillors R Foley and J McKinnon

That the Minutes of the proceedings of the Ordinary Council Meeting held on 21 August 2023 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

Declarations Of Interest

Councillor A Parkins declared a Significant Non-Pecuniary Interest in CONF-1 RFT 2023-26 ON COURT SEATING MULTI-PURPOSE STADIUM, the reason being that her employer is mentioned in the report and vacated the chamber during its consideration.

 

Councillor R Kendall declared a Non-Significant Non-Pecuniary Interest in RP-3 PROPOSED WAGGA WAGGA DEVELOPMENT CONTROL PLAN AMENDMENT – SECTION 10.6 ENTERPRISE CORRIDOR ZONE, the reason being that he has an interest in a lot within the Enterprise Corridor which does not have a material effect, either positive or negative, on that allotment and remained in the chamber during its consideration.

 

Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest in RP-3 PROPOSED WAGGA WAGGA DEVELOPMENT CONTROL PLAN AMENDMENT – SECTION 10.6 ENTERPRISE CORRIDOR ZONE, the reason being that a family member owns a business close to this area and remained in the chamber during its consideration.

 

Councillor M Henderson declared a Non-Significant Non-Pecuniary Interest in RP-3 PROPOSED WAGGA WAGGA DEVELOPMENT CONTROL PLAN AMENDMENT - SECTION 10.6 ENTERPRISE CORRIDOR ZONE, the reason being that he owns land and buildings in the area not too far from the DCP amendment on the Sturt Highway, near Tasman Road and remained in the chamber during its consideration.

 

Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest in RP-5 MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP 2023/24 ROUND 2, the reason being that a family member is also sponsoring an event which is being considered by Council in the report and remained in the chamber during its consideration.

 

Councillor G Davies declared a Non-Significant Non-Pecuniary Interest in RP - 3 PROPOSED WAGGA WAGGA DEVELOPMENT CONTROL PLAN AMENDMENT - SECTION 10.6 ENTERPRISE CORRIDOR ZONE, the reason being that a family member owns a property on Hammond Ave and remained in the chamber during its consideration.

 

 

PROCEDURAL MOTION - ENGLOBO

23/208       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That RP-2, RP-3 and M-1 be adopted as recommended in the business papers.

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

 

Reports from Staff

RP-1          ELECTION OF MAYOR AND DEPUTY MAYOR

 

23/209       RESOLVED:

                   On the Motion of Councillors T Koschel and R Kendall

That Council conduct the election of the Mayor and Deputy Mayor by open voting for the one-year period from 4 September 2023 to 14 September 2024.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

The Mayor, Councillor D Tout vacated the chair, the time being 6.09pm.

 

Election of the Mayor

 

As there was only one nominee for the role of Mayor, the General Manager, Mr P Thompson, declared Councillor D Tout elected to the position of Mayor for the ensuing one year term.

 

Election of the Deputy Mayor

 

As there was only one nominee for the role of Deputy Mayor, the General Manager, Mr P Thompson, declared Councillor A Parkins elected to the position of Deputy Mayor for the ensuing one year term.

 

The Mayor, Councillor D Tout assumed the chair, the time being 6.13pm.

 

PROCEDURAL MOTION - SUSPEND STANDING ORDERS

 

23/210       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council suspend standing orders and adjourn for a short recess to allow for a media opportunity, the time being 6.14pm.

CARRIED

 

PROCEDURAL MOTION - RE-INSTATE STANDING ORDERS

 

23/211       RESOLVED:

                   On the Motion of Councillors R Foley and G Davies

That Council resume the meeting and re-instate standing orders, the time being 6.24pm.

CARRIED

 

 

RP-2          DELEGATION OF AUTHORITY TO THE MAYOR

 

23/212       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council delegate the following powers, authorities, duties or functions to the Mayor, as listed below:

1.      Day-to-day oversight of the General Manager’s employment under the contract of employment between the Council and the General Manager as contemplated by the Office of Local Government, Department of Planning and Environment in 2022 titled ‘Guidelines for the Appointment & Oversight of General Managers’

2.      Incurring expenditure on behalf of the Council in connection with the Mayor’s day-to-day oversight of the General Manager’s employment in order to obtain independent expert advice on matters relating to the General Manager’s performance under the contract of employment between the Council and the General Manager

3.      To expend money in an amount not exceeding $30,000.00 in any financial year in the proper exercise of the Council’s functions in circumstances where the Mayor reasonably considers that the expenditure is urgent and the expenditure is duly authorised by the Council under clause 211 of the Local Government (General) Regulation 2021 and subject to any conditions or limitations imposed by resolution of the Council from time to time specifically for the purpose of this delegation

5.      To approve jointly with the General Manager, the attendance of Councillors at any seminar, conference, meeting or course, provided that:

i.        such delegation shall not be exercised if there is a prior Council meeting at which the attendance might be considered allowing sufficient time for registration, arrangements, etc

ii.       provision has been made for such expenditure in the Council’s budget

iii.      such seminar, conference etc is for one day or less and does not involve an overnight stay

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

RP-3          PROPOSED WAGGA WAGGA DEVELOPMENT CONTROL PLAN AMENDMENT - SECTION 10.6 ENTERPRISE CORRIDOR ZONE

 

23/213       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council:

a       endorse the draft amendment to the Wagga Wagga Development Control Plan 2010 for public exhibition purposes for a period of 28 days from 8 September 2023 and invite public submissions until 6 October 2023

b       receive a further report after the public exhibition period:

i         addressing any submissions made in respect of the development control plan amendment

ii        proposing adoption of the development control plan amendment unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

 

RP-4          Tolland Renewal Project Package

 

23/214       RESOLVED:

                   On the Motion of Councillors R Foley and J McKinnon

That Council:

a       place the draft Tolland Concept Masterplan on public exhibition for a period of 42 days from 11 September to 24 October 2023 and invite public submissions during that period

b       receive a further report following the public exhibition period:

i         addressing any submissions made in respect of the draft Concept Masterplan

ii        proposing adoption of the draft Tolland Concept Masterplan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

RP-5          Major Events, Festivals and Films Sponsorship 2023/24 ROUND 2

Councillor T Koschel declared a Significant Non-Pecuniary Interest and vacated the chamber, the time being 6.31pm.

23/215       RESOLVED:

                   On the Motion of Councillors J McKinnon and A Parkins

That Council:

a       authorise the General Manager or their delegate to enter into an agreement to sponsor the following events through the 2023/24 Major Events and Sponsorship budget:

i         Mardi Gras Wagga Wagga to the amount of $20,000 through the Flagship events stream

ii        Gears & Beers Festival to the amount of $20,000 each year for three years through the Flagship triennial support stream for 2023/24, 2024/25, and 2025/26.

iii       TEDxWagga Wagga to the amount of $10,000 through the Incubator events stream

b       decline the application from Bidgee Strawberries and Cream for a Day on the Farm

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

J McKinnon

 

A Parkins

 

 

Councillor T Koschel re-entered the chamber, the time being 6.32pm.

 

 

RP-6          QUESTIONS WITH NOTICE

 

23/216       RESOLVED:

                   On the Motion of Councillors R Foley and R Kendall

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

Committee Minutes

M-1            FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - 10 AUGUST 2023

 

23/217       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 10 August 2023.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

A Parkins

 

 

closed COUNCIL

23/218       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That the Council now resolve itself into a Closed Council, the time being 6.42pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

 


 

Confidential Reports

CONF-1    RFT2023-26 ON COURT SEATING MULTI-PURPOSE STADIUM

Councillor A Parkins declared a Significant Non-Pecuniary interest and vacated the Chamber the time being 6.42pm.

23/219       RESOLVED:

                   On the Motion of Councillors T Koschel and J McKinnon

That Council:

a       accept the tender of Maxwood Technology Australia Limited (ABN:48 169 141 762) for the provision of on court seating to Council’s MPS in the lump sum amount of $337,656 excluding GST

b       authorise the General Manager or their delegate to enter a contract with of Maxwood Technology Australia Limited (ABN:48 169 141 762) for the provision of on court seating to Council’s MPS

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

D Tout

 

G Davies

 

D Hayes

 

M Henderson

 

R Foley

 

R Kendall

 

T Koschel

 

J McKinnon

 

 

Councillor A Parkins re-entered the chamber the time being 6.43pm.

Reversion to open COUNCIL

23/220       RESOLVED:

                   On the Motion of Councillors R Kendall and J McKinnon

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.44pm.

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.44pm.

…………………………………………………..

                                                                                                      MAYOR