Minutes of the Ordinary Meeting of Council held on Tuesday 11 June 2024.

Present

Councillor Richard Foley

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Jenny McKinnon

Councillor Amelia Parkins

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Community                                                               (Ms J Summerhayes)

Acting Director Infrastructure Services                                (Mr H Pavitt)

Director Strategy and Projects                                              (Mr P McMurray)

Director Regional Activation                                                 (Mr J Sidgwick)

Chief Financial Officer                                                           (Mrs C Rodney)

Chief Operating Officer                                                          (Mr S Gray)

Executive Director - People & Culture                                 (Mrs F Piltz)

Project Director Regulatory Planning Reform                    (Ms R Fox)

Manager Corporate Governance & Performance             (Mr D Galloway)

Manager Community Services                                             (Ms M Scully)

Manager Civic Theatre                                                           (Ms C Harris)

Property Coordinator                                                              (Mr M Dombrovski)

Manager City Growth & Regional Assets                           (Mr B Creighton)

Corporate Governance & Coordinator                                 (Mrs N Johnson)

Communications & Engagement Officer                             (Mrs M Oldaker)

Governance Officer                                                                (Ms K West)

NOTICE TO MEETING

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

Council Meetings are also subject to filming and photographing by media agencies which may form part of news and media broadcasts. Members of the gallery are also advised that recording the proceedings of the meeting of the council is prohibited without the prior authorisation of the council.

Acknowledgement Of Country

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

APOLOGIES

Apologies for non-attendance was received and accepted for The Mayor D Tout, Councillors G Davies and M Henderson and Director Infrastructure Services, Mr W Faulkner on the Motion of Councillors R Kendall and R Foley.

Confirmation of Minutes

CM-1         ORDINARY COUNCIL MEETING - 27 MAY 2024

24/150       RESOLVED:

On the Motion of Councillors J McKinnon and R Foley

That the Minutes of the proceedings of the Ordinary Council Meeting held on 27 May 2024 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Declarations Of Interest

Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest in RP-1 DRAFT CIVIC THEATRE - PERFORMING ARTS MASTERPLAN the reason being that his family are in involved in performing arts and they regularly attend the Civic Theatre and remained within the chamber during its consideration.

Councillor T Koschel declared a Significant Non-Pecuniary Interest in RP-4 NSW ACCELERATED INFRASTRUCTURE FUND – SUCCESSFUL APPLICATION the reason being that he has family living in the area and vacated the chamber during its consideration.

Councillor R Kendall declared a Significant Non-Pecuniary Interest in CONF-1 PROPOSED SUB-LEASE RENEWAL - SITE 232, WAGGA AIRPORT - WORLD FUEL SERVICES (AUSTRALIA) PTY LTD the reason being that this lease is for the only fuel supplier at the airport and he regularly utilises that supplier and vacated the chamber during its consideration.

PROCEDURAL MOTION - ENGLOBO

24/151       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That the standing orders be varied for the meeting as set out hereunder:

• Items where councillors wish to speak
• Items where no councillors wish to speak
• Confidential
• Matter of urgency
• Closure of Meeting

That RP-2, RP-3, RP-5, RP-6, RP-9, M-1, CONF-2 and CONF-3 be adopted as recommended in the business papers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

PUBLIC DISCUSSION FORUM

NOM-1 - NOTICE OF MOTION - RULING OUT NUCLEAR FOR WAGGA

· Mr Paul Funnell - Speaking against the Recommendation

· Dr Ben Heard - Speaking against the Recommendation

· Ms Peita Vincent - Speaking in favour of the Recommedation

· The Hon. Wes Fang MLC - Speaking in favour of the Recommendation

Motions Of Which Due Notice Has Been Given

NOM-1      NOTICE OF MOTION -  RULING OUT NUCLEAR FOR WAGGA

A Motion was moved by Councillors J McKinnon and R Foley

That the Mayor write to the Hon. Mr Wes Fang, MLC to seek an explanation as to why he has nominated Wagga as a site for a nuclear power plant, including, but not limited to:

a       what community consultation he has undertaken in this Local Government Area to determine support for a nuclear reactor to be located here

b       what water source he proposes be used for ongoing nuclear energy generation purposes; and

c        what location he proposes for the generated nuclear waste to be processed and stored

The Motion on being put to the meeting was LOST.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
J McKinnon	R Foley
A Parkins	R Kendall
	T Koschel

Reports from Staff

RP-1          DRAFT CIVIC THEATRE - PERFORMING ARTS MASTERPLAN

24/152       RESOLVED:

On the Motion of Councillors J McKinnon and R Foley

That Council:

a       note all submissions and feedback received relating to the exhibited draft Civic Theatre - Performing Arts Masterplan  

b       endorse the Civic Theatre - Performing Arts Masterplan

c       pursue future funding opportunities, for the continued detailed planning and design of this project, as they arise

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-2          ON-SITE SEWAGE MANAGEMENT PLAN 2024-2028

24/153       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council:

a       note there were no submissions received during the public exhibition period for the draft On-Site Sewage Management Plan 2024-2028

b       adopt the On-Site Sewage Management Plan 2024-2028 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-3          SECTION 3.22 AMENDMENT - INCLUSION OF THE SP1 ZONE IN WAGGA WAGGA LEP 2010

24/154       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council adopt the inclusion of the SP1 – Special Activities zone in the Wagga Wagga Local Environmental Plan 2010 land use table, via a section 3.22 expedited amendment.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-4          NSW ACCELERATED INFRASTRUCTURE FUND – SUCCESSFUL APPLICATION

Councillor T Koschel declared a Significant Non-Pecuniary Interest and vacated the chamber the time being 7.53pm, leading to a loss of quorum. In accordance with Council’s Code of Meeting Practice, once quorum is lost the matter must be adjourned. Therefore the matter is deferred to the Extraordinary Council Meeting to be held 17 June 2024. 

Councillor T Koschel re-entered the chamber, the time being 7:54pm.

RP-5          RENEWAL OF COMMUNITY, CULTURAL AND SPORTING LEASES AND LICENCES FOR THE 2024/25 FINANCIAL YEAR

24/155       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council:

a       delegate authority to the General Manager or their delegate to negotiate and execute renewal of the community, cultural or sporting association lease and licence agreements as detailed in the body of this report.

b       authorise the affixing of Council’s common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-6          COMMUNITY LICENCE RENEWAL AND EXTENSION OF LICENCE AREA - PART 80 CONNORTON STREET, URANQUINTY

24/156       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council:

a       agree to extend the area licenced by The Quinty Mens Shed Incorporated as outlined in the body of this report.

b       delegate authority to the General Manager or their delegate to negotiate entry into a community licence agreement with The Quinty Mens Shed Incorporated over the land located at 80 Connorton Street, Uranquinty (being part Lot 2 DP 590564) upon the terms noted in the body of this report.

c       delegate authority to the General Manager or delegate to execute all documents as required.

d       authorise the affixing of Council’s common seal to all documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Councillor R Foley vacated the chamber, the time being 7:54pm.

Councillor R Foley re-entered the chamber, the time being 7:55pm.

RP-7          WAGGA CRICKET GROUND CONCEPT MASTERPLAN

24/157       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council:

a       receives the Wagga Cricket Ground Masterplan

b       place the Wagga Cricket Ground Masterplan on public exhibition for a period of 30 days from 14 June 2024 to 14 July 2024 and invite submissions until 21 July 2024 on the document.

c       receive a further report following the public exhibition and submission period:

i         addressing any submission made in respect of the Wagga Cricket Ground masterplan

ii        proposing adoption of the Wagga Cricket Ground Masterplan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-8          AUDIT, RISK AND IMPROVEMENT COMMITTEE MEMBERSHIP

24/158       RESOLVED:

On the Motion of Councillors R Foley and J McKinnon

That Council:

a       note amendments to the Local Government (General) Regulation 2021 and enforcement of the Risk Management and Internal Audit for Local Government in NSW Guidelines NSW that come into effect from 1 July 2024

b       note expired membership of current appointed Councillors on the Audit, Risk and Improvement Committee (ARIC) and thank those Councillors for their service and contribution to the ARIC over this term of Council

c       appoint one Councillor as a non-voting member and one Councillor as an alternate member on the Audit, Risk and Improvement Committee for the remainder of the Council term

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Councillor R Foley nominated Councillor M Henderson.

Councillor M Henderson accepted the nomination prior to the Council Meeting.

Councillor R Foley self-nominated to be the alternate non-voting member.

Councillor M Henderson was duly appointed as a Non-Voting Member to the Audit, Risk and Improvement Committee for the remainder of the Council term.

Councillor R Foley was duly appointed as an alternate Non-Voting Member to the Audit, Risk and Improvement Committee for the remainder of the Council term.

RP-9          RIVERINA AND MURRAY JOINT ORGANISATION (RAMJO)

24/159       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council endorse becoming an associate member of the Riverina and Murray Joint Organisation (RAMJO).

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-10        QUESTIONS WITH NOTICE

24/160       RESOLVED:

On the Motion of Councillors J McKinnon and R Foley

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Committee Minutes

M-1            CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 16 MAY 2024

24/161       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council:

a       endorse the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 16 May 2024

b       adopt the revised Audit Risk and Improvement Committee Charter

c       adopt the revised Internal Audit Charter

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

closed COUNCIL

24/162       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That the Council now resolve itself into a Closed Council, the time being 8.01pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

Confidential Reports

CONF-1    PROPOSED SUB-LEASE RENEWAL - SITE 232, WAGGA AIRPORT - WORLD FUEL SERVICES (AUSTRALIA) PTY LTD

Councillor R Kendall declared a Significant Non-Pecuniary Interest and vacated the chamber the time being 8.02pm, leading to a loss of quorum. In accordance with Council’s Code of Meeting Practice, once quorum is lost the matter must be adjourned. Therefore the matter is deferred to the Extraordinary Council Meeting to be held 17 June 2024. 

Councillor R Kendall re-entered the chamber, the time being 8:03pm.

CONF-2    CONSENT TO REGISTRATION OF ELECTRICAL EASEMENT OVER LOT 3 DP 1261450 - FARRER ROAD, CHARLES STURT UNIVERSITY

24/163       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council

a       endorse the granting of an easement for electrical purposes for the benefit of Essential Energy over Lot 3 DP 1261450 in accordance with the terms referred to in the body of this report

b       authorise the General Manager or their delegate to sign all documents necessary to facilitate the granting of an easement over Lot 3 DP 1261450

c       authorise the General Manager or delegate to do all things required to dedicate Lots 3 and 4 in Deposited Plan 1261450 for road purposes pursuant to Section 10 of the Roads Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

CONF-3    PROPOSED SPORTING EVENT

24/164       RESOLVED:

On the Motion of Councillors R Kendall and J McKinnon

That Council:

a       endorse the General Manager or their delegate to enter a Memorandum of Understanding with Canberra Raiders to host a pre-season NRLW trial game in Wagga Wagga

b       authorise the affixing of Council common seal to any relevant documents as required

c       approve the budget variations as detailed in the Financials Implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Reversion to open COUNCIL

24/165       RESOLVED:

On the Motion of Councillors R Foley and R Kendall

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.03pm.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.05pm.

…………………………………………………..

                                                                                                      MAYOR