Minutes of the Floodplain Risk Management Advisory Committee held on Tuesday 2 June 2020.

PRESENT

Councillor Greg Conkey OAM              Wagga Wagga City Council

Councillor Vanessa Keenan                Wagga Wagga City Council

Councillor Rod Kendall                         Wagga Wagga City Council

Jenny Rolfe                                             Community Member

Ros Prangnell                                        Community Member

Patricia Murray                                       Community Member

Brian Mahony                                         Community Member

IN ATTENDANCE

Peter Thompson                                    General Manager (WWCC)

Barry Griffiths                                         State Emergency Service (SES)

Craig Ronan                                           State Emergency Service (SES)

Darryl Heaslip                                         State Emergency Service (SES)

Steve Manwaring                                   Department Planning, Industry & Environment

Caroline Angel                                       Director Commercial Operations

Janice Summerhayes                           Director Community Service

Mark Gardiner                                        Manager Environment & City Compliance

Peter Ross                                              Manager Technical and Strategy

Daryl Woods                                           Manager Council Businesses

Andrew Mason                                       Project Manager

Amir Abbasnia                                        Design Engineer, Sewer & Stormwater

Peter Garland                                         Senior Engineer, Strategy

Michael Friend                                        Co-opted Community Member

Fiona Ziff                                                 Co-opted Community Member

Shannon Coghlan                                  Infrastructure Administration Coordinator (Minute Taker)

APOLOGIES

Sue Hardwick           Co-opted Community Member

The meeting of the Floodplain Risk Management Advisory Committee commenced at 8.32am.

Acknowledgement Of Country

I would like to Acknowledge the Traditional Custodians of this Land, on which this meeting takes place and to pay my respects to Elders past and present.

Confirmation of Minutes

CM-1         CONFIRMATION OF MINUTES - MEETING HELD 4 FEBRUARY & 17 MARCH 2020

Recommendation:

On the Motion of Councillors R Kendall and G Conkey OAM

That the Minutes of the proceedings of the Floodplain Risk Management Advisory Committee held on 4 February and 17 March 2020 be confirmed as a true and accurate record.

CARRIED

Declarations Of Interest

No declarations of interest were received.

Reports from Staff

RP-1          DRAFT SCOPE OF WORKS - PEER REVIEW OF WAGGA WAGGA MURRUMBIDGEE RIVER FLOODPLAIN RISK MANAGEMENT STUDY AND PLAN

Recommendation:

On the Motion of Councillor R Kendall and J Rolfe

That the Committee:

a       accept the draft scope of work as amended in the meeting

CARRIED

R Prangnell joined the meeting, the time being 8:52am.

P Murray vacated the chamber, the time was not recorded.

P Murray re-entered the chamber, the time being 9:25am.

F Ziff vacated the chamber, the time being 9:30am.

F Ziff re-entered the chamber, the time being 9:32am.

Discussion

VK       Asked if the draft scope of works (SoW) addresses the concerns of (NW) residents

Proposed sending comments and feedback via email by end of week

FZ       Expressed a preference to discuss and finalise feedback today at the meeting, rather than via email

VK       Sought Committee agreement to discuss and contribute feedback in session, and for staff to collate and circulate back to Committee

CA      Advised the draft SoW is in line with standard Council procurement standards

PG      Advised that paragraph 4 (2 bullet points) is really the nucleus of the review

SM      Was expecting an addendum to be developed to the FRMSP, not an appendix

PT       At a high level it is about reviewing how information was considered and determining if there is a reason to reconsider that a different conclusion should have been reached in the study. It shouldn’t matter whether and appendix or addendum.

RP-2          DRAFT RESPONSE LETTER – NORTH WAGGA RESIDENTS ASSOCIATION

Recommendation:

On the Motion of P Murray and R Kendall

That the Floodplain Risk Management Advisory Committee:

a       receive and note the contents of this report

b       provide an interim response based on feedback provided by Committee members and specifically acknowledge that questions raised in the January 2020 letter were a catalyst for the planned peer review

CARRIED

Discussion

FZ       Noted that the NWRA will need a response to enable a submission to the review

PT       Advised that Council staff can prepare a response and provide information but not comment (given review is pending)

RK      Suggested amending draft letter and adding ‘please find enclosed’ with available information provided to the Association

QUESTIONS WITH NOTICE

Councillor Keenan asked whether there has been an opportunity for the SES to meet with community members and discuss flood preparation. Barry Griffiths (SES) advised that COVID-19 restrictions has prevented this from happening, but once restrictions ease, it will happen.

The Floodplain Risk Management Advisory Committee rose at 10.31am.