Minutes of the Ordinary Meeting of Council held on Monday 11 March 2024.

Present

The Mayor, Councillor Dallas Tout

Councillor Georgie Davies

Councillor Michael Henderson

Councillor Richard Foley

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Jenny McKinnon

Councillor Amelia Parkins

In Attendance

General Manager                                                                                     (Mr P Thompson)

Director Community                                                                                   (Ms J Summerhayes)

Director Infrastructure Services                                                                                    (Mr W Faulkner)

Director Strategy and Projects                                                                                    (Mr P McMurray)

Manager City Growth & Regional Assets                                                                                    (Mr B Creighton)

Chief Financial Officer                                                                                  (Mrs C Rodney)

Chief Operating Officer                                                                                    (Mr S Gray)

Executive Director - People & Culture                                                                                   (Mrs F Piltz)

Senior Project Manager                                                                                    (Mr S Darby)

Project Manager                                                                                    (Mr A Mason)

Acting Manger Governance & Risk                                                                                   (Mrs N Johnson)

Communications & Engagement Officer                                                                                   (Ms L Magrath)

Corporate Governance Officer                                                                                   (Ms K West)

NOTICE TO MEETING

The proceedings of all Council meetings in open session, including all debate and addresses by the public, are recorded (audio visual) and livestreamed on Council’s website including for the purpose of facilitating community access to meetings and accuracy of the Minutes.

In addition to webcasting council meetings, audio recordings of confidential sessions of Ordinary Meetings of Council are also recorded, but do not form part of the webcast.

Council Meetings are also subject to filming and photographing by media agencies which may form part of news and media broadcasts. Members of the gallery are also advised that recording the proceedings of the meeting of the council is prohibited without the prior authorisation of the council.

Acknowledgement Of Country

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities.

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

PROCEDURAL MOTION - SUSPEND STANDING ORDERS

24/058      RESOLVED:

On the Motion of Councillors J McKinnon and T Koschel

That Council suspend Standing Orders for a presentation from Miss Wagga Wagga, Kate Pevere and the Community Princess, Haylee Burkinshaw, the time being 6.02pm. 

CARRIED

PROCEDURAL MOTION - REINSTATE STANDING ORDERS

24/059      RESOLVED:

On the Motion of Councillors J McKinnon and T Koschel

That Council reinstate Standing Orders the time being 6.21pm

CARRIED

APOLOGIES

An apology for non-attendance was received and accepted for Director Regional Activation, John Sidgwick.

LEAVE OF ABSENCE

24/060      RESOLVED:

On the Motion of Councillors R Kendall and R Foley

That Council grant Leave of Absence to Councillor T Koschel for 8 April 2024.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Confirmation of Minutes

CM-1        ORDINARY COUNCIL MEETING - 26 FEBRUARY 2024

24/061      RESOLVED:

On the Motion of Councillors R Foley and J McKinnon

That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 February 2024 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Declarations Of Interest

Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest in RP-6 - QUESTIONS WITH NOTICE  the reason being that he works for a financial institution and would like this noted and remained in the chamber during its consideration.

PROCEDURAL MOTION - ENGLOBO

24/062      RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

• Items where councillors wish to speak
• Items where no councillors wish to speak
• Confidential
• Matter of urgency
• Closure of Meeting

That RP-4, RP-5, M-1, CONF-1 to CONF-3 be adopted as recommended in the business papers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

PUBLIC DISCUSSION FORUM

RP-3   PRESENTATION SISTERS - AVENUE OF TREES

· Patrick Donohue – Speaking in favour of the Recommendation

PROCEDURAL MOTION - CHANGE STANDING ORDERS

24/063      RESOLVED:

On the Motion of Councillors A Parkins and R Kendall

That Council move forward consideration of RP-3 - Presentation Sisters - Avenue of Trees, to follow the Public Discussion Forum.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Reports from Staff

RP-3        PRESENTATION SISTERS - AVENUE OF TREES

24/064      RESOLVED:

On the Motion of Councillors G Davies and R Foley

That Council:

a      note the request from the Presentation Sisters

b      accept the funding offer of $14,762 from the Presentation Sisters to establish a tree corridor in Bourke Street

c      approve the budget variations as detailed in the Financial Implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins
RP-1        NORTH WAGGA FLOOD MITIGATION OPTION PROJECT
24/065      RESOLVED: On the Motion of Councillors R Kendall and J McKinnon That Council: a      notes the recommendation from the Floodplain Risk Management Advisory Committee b      receives the draft Reports prepared by consultants regarding the North Wagga Flood Mitigation Options and place those on public exhibition for a minimum period of 42 days from 15 March 2024 and invite public submissions until 26 April 2024 on the draft Reports c      receive a further report following the public exhibition and submission period addressing any submission and providing a recommendation for flood mitigation options for North Wagga CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-2        ACTIVE TRAVEL PLAN STAGE 1 (ATP1)

24/066      RESOLVED:

On the Motion of Councillors A Parkins and J McKinnon

That Council:

a      note the status of the Active Travel Stage 1 project

b      authorise the General Manager or their delegate to draft the amendment to the Local Infrastructure Contributions Plan (LICP) as outlined in the Financial Implications section of this report

c      authorise the General Manager or their delegate to place the draft amendment to the Local Infrastructure Contributions Plan (LICP) on public exhibition for a period of 28 days and invite public submissions

d      receive a further report following the exhibition and submission period addressing any submission made in respect of the draft document

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-3 Presentation Sisters - Avenue of Trees, was moved forward to follow the Public Discussion Forum.

RP-4        FINANCE POLICIES - PROPOSED AMENDMENTS

24/067      RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a      place the draft Procurement and Disposal Policy (POL 110) and the draft Corporate Purchase Card Policy (POL 053) on public exhibition for a period of 28 days from 12 March 2024 to 9 April 2024 and invite public submissions on the draft Policies during this period

b      receive a further report following the public exhibition and submission period:

i       addressing any submissions made with respect to the proposed Procurement and Disposal Policy (POL 110) and Corporate Purchase Card Policy (POL 053)

ii      proposing adoption of the policies unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-5        OPERATIONAL PERFORMANCE REPORT - 1 July 2023 to 31 December 2023

24/068      RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council receive and note the Operational Performance Report for the period 1 July 2023 to 31 December 2023.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

RP-6        QUESTIONS WITH NOTICE

24/069      RESOLVED:

On the Motion of Councillors T Koschel and J McKinnon

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Committee Minutes

M-1          FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - 7 DECEMBER 2024, 15 FEBRUARY 2024 & 27 FEBRUARY 2024

24/070      RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council receive and note the Minutes of the proceedings of the Floodplain Risk Management Advisory Committee Meetings held 7 December 2023, 15 February 2024 & 27 February 2024.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

Confidential Reports

CONF-1   RFT2024-15 EFFLUENT POND LINING DESIGN & CONSTRUCT NARRUNG ST AND KOORINGAL SEWERAGE TREATMENT WORKS

24/071      RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a      in accordance with Clause 178(1)(b) of the Local Government (General Regulation) 2021, decline all tenders for RFT2024-15 effluent pond lining design & construct Narrung Street and Kooringal sewerage treatment works

b      pursuant to clause 178(3)(e) of the Local Government (General Regulation) 2021, authorise the General Manager, or their delegate, to enter into negotiations with any person with the intention of entering into a contract for the design and construction of effluent pond lining at Narrung Street

c      note that the reason for entering into negotiations is that the tender bids submitted do not meet the available budget and modifications required cannot be undertaken without negotiation

d      note the reason for not inviting fresh tenders is that it is expected the negotiation modified scope will provide a satisfactory outcome

e      authorise the General Manager or their delegate to enter into a contract for the design and construction of effluent pond lining at Narrung St should the negotiation be successful

f       authorise the affixing of Council’s common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

CONF-2   PROPOSED LEASE OF AIRSPACE OVER PUBLIC ROAD ADJACENT TO 99 FITZMAURICE STREET, WAGGA WAGGA

24/072      RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a      authorise the General Manager or their delegate to negotiate entry into a lease with Juliet Lee Duffy in relation to the air space adjacent to the property at 99 Fitzmaurice Street, Wagga Wagga (being Lot 1 DP 112205)

b      authorise the General Manager or their delegate to submit the proposed air space lease to the Secretary of the Department of Planning and Environment for approval

c      delegate authority to the General Manager or their delegate to execute the agreements on behalf of the Council

d      authorise the affixing of Council’s common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

CONF-3   RFT2024-03 ROADSIDE VEGETATION & GROUNDS MAINTENANCE

24/073      RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a      accept the tender offers of the roadside vegetation management and grounds maintenance contractors as indicated in Table 1 of the body of this report for the provision of services to Council for a period of 24 months

b      authorise the General Manager or their delegate to enter contracts with the entities indicated in Table 1 in the body of this report

c      authorise the General Manager or their delegate to extend the contact for 3 x 12-month periods as allowed for in the contract and at the sole discretion of Council

d      authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
D Tout
G Davies
M Henderson
R Foley
R Kendall
T Koschel
J McKinnon
A Parkins

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6.52pm.

…………………………………………………..

                                                                                    MAYOR