AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

To be held on
Monday

11 May 2020

AT 6:00pm

 

 

 

The Council meeting will

be held remotely using

video-conferencing and livestreamed on

Council’s website

 

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held remotely using video-conferencing and livestreamed on Council’s website, Wagga Wagga, on Monday 11 May 2020 at 6:00pm.

 

Council live streams video and audio of Council meetings. Members of the public who provide a public address (via remote access) are advised that their voice and/or image may form part of the webcast.

 

2Peter_500px

 

Mr Peter Thompson

General Manager


WAGGA WAGGA CITY COUNCILLORS

 

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 May 2020.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 11 May 2020

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 27 April 2020                                      2

CM-2           Extraordinary Council Meeting - 22 April 2020                           2

DECLARATIONS OF INTEREST                                                                                    2

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - emergency allocation of water in the Southern basin                                                                                                        3

Reports from Staff

RP-1            DA20/0009 - DEMOLITION OF GARAGE, NEW DOUBLE GARAGE WITH UPPER FLOOR LOFT AREA, INTERNAL ALTERATIONS TO DWELLING AND BOUNDARY WALL TO REAR AT 21 FOX STREET, WAGGA WAGGA, LOT A DP 175176              6

RP-2            NSW Emergency Recovery Grants                                                10

RP-3            Amendment to Council's Fees and Charges                               13

RP-4            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                           35

RP-5            Lake Albert Vegetation Removal and Boat Ramp Extension 38    

QUESTIONS/BUSINESS WITH NOTICE                                                                       53

Confidential Reports

CONF-1       Request for payment arrangements due to COVID-19 Impact 54

CONF-2       RFT2020-19 SUPPLY OF A TELEMATICS GLOBAL POSITIONING SYSTEM      55

CONF-3       REVIEW OF SERVICE AREA                                                                    56

 


 

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

 

CM-1              Ordinary Council Meeting - 27 April 2020       

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 27 April 2020 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - Ordinary Council Meeting - 27 April 2020

57

 

 

CM-2              Extraordinary Council Meeting - 22 April 2020       

Recommendation

That the Minutes of the proceedings of the Extraordinary Council Meeting held on 22 April 2020 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - Extraordinary Council Meeting - 22 April 2020

66

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - emergency allocation of water in the Southern basin

Author:       Councillor Paul Funnell

 

Summary:

The purpose of this notice of motion is for Council to advocate to the NSW State Government for emergency allocation of water in the Southern basin.

 

 

Recommendation

That Council:

a       make representation to the NSW Premier the Hon. Gladys Berejiklian MP, Deputy Premier the Hon. John Barilaro MP and Minister for Water, Property and Housing, the Hon. Melinda Pavey MP to immediately activate an emergency allocation of water in the Southern basin for food and fodder production in consultation with the relevant agricultural bodies

b       write to all Local Government Area’s in NSW and the Office of Local Government requesting they make representation in alliance with our position

c        copy in all NSW Members of Parliament

d       make representation calling for a Royal Commission into the Murray Darling Basin Plan (MDBP)

 

Report

Wagga Wagga City Local Government Area (LGA) today has a very diverse economic structure, very different to the original agricultural based economic model it relied upon historically. However, the agricultural sector still provides significant input into the sustainability of our local, and regional economy.

 

The flow-on associated industries, value-add sectors, right through to retail and allied industries continue to underpin economic stability for our LGA and beyond. Wagga is considered the regional capital for the Southern section of NSW and as such needs to practice a leadership role for not just the LGA of Wagga, but beyond incorporating other LGA's that we have commonality with.

 

This report as per the recommendation is doing just that. Wagga is the gateway to the MIA to the West or downstream, and to the extension of the southern food bowl to the border taking in areas such as Deniliquin and greater irrigation regions. This report is not limited to those areas, they are an example of what this is about in relation to food and fodder production and economic sustainability.

 

This report is calling for an emergency allocation of irrigation water to be released and made available for the communities of the Southern basin, before it is too late to give the ability and confidence to growers to plant crops and carry them through until the normal spring allocation can be accessed. Governments should not be picking winners and losers across the Southern basin.

 

An emergency allocation is the most effective way to support fundamental staple food producers and their /our communities. Some of whom are currently on zero allocation. It is the intent of this request that the allocation be non-tradable outside the valley that it is allocated to. This is the fairest and best use of some of the current water that is being held for environmental purposes.

 

The Government and the Minister have the ability under legislation to carry out the emergency allocation. At the writing of this report, and in-flows to our Dam storages ongoing, the water is available. It is simply up to the will of the Government and Ministers. For example:

 

·    Burrinjuck -39.6%, up 2% in past 7 days

·    Blowering -48.7%, up 2.1% in past 7 days

·    Hume -17.8%, up 3.6% in the past 7days

 

With the good rains some farmers have been given the confidence to plant, water in their accounts will enable crops to be finished in spring. However, this will allow those who opt to plant rice to start planning, it will provide relief to dairy farmers who have been hit hard with high water and feed prices and give confidence to the rural and regional economies.

 

An example of the importance of providing relief for farmers through an emergency allocation is shown by evidence such as wheat imports have increased by 357% (2016,154 MT imported-2019, 550 MT imported) over the last 3 years. We are now importing 90% of our rice when we used to export 80%. further our dairy farmers are walking out in droves.

 

Round 1 of the Water for Fodder was a complete disaster; it was mis-managed. For some, their water delivery company did not have enough water to deliver the 50 megs. The Federal Government should not be buying water off SA for $1000/meg. The entire current structure and outcomes of the MDBP are a dismal failure despite the comments from the appointed head and other sectors that are implicitly involved with the plan. Our farmers, businesses and regions have been severely let down by the plan and there is a serious need for a royal commission.

 

All the tangible evidence surrounds us, therefore if we are to do what we are meant to as a regional capital, and we market ourselves as such, it is therefore time to act on behalf of our constituents, our farmers, businesses, allied services, and show leadership.

 

Act now, create a water and economic stimulus, before it is too late.

 

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

 


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-1

 

Reports from Staff

RP-1               DA20/0009 - DEMOLITION OF GARAGE, NEW DOUBLE GARAGE WITH UPPER FLOOR LOFT AREA, INTERNAL ALTERATIONS TO DWELLING AND BOUNDARY WALL TO REAR AT 21 FOX STREET, WAGGA WAGGA, LOT A DP 175176

Author:                        Amanda Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the application is development which includes a request to vary a numerical control by greater than 10% against which a submission of objection has been received.

 

It is proposed to vary Clause 3.3.2 which relates to the size of the garage and to the design of the upper loft area. A variation to Clause 9.4.4 is also sought that relates to the size of the out-building on the block.

 

 

Recommendation

That Council approve DA20/0009 for Demolition of garage, new double garage with upper floor loft area, internal alterations to dwelling and boundary wall to rear at 21 Fox Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report.

 

Development Application Details

 

Applicant

Sean Roberts

Owner

Sean Roberts

Development Cost

$250,000

Development Description

Demolition of garage, new double garage with upper floor loft area, internal alterations to dwelling and boundary wall

 

Report

Key Issues

 

·        Compliance with the objectives of the Wagga Wagga Local Environmental Plan 2010

·        Compliance with a number of objectives and controls of the Wagga Wagga Development Control Plan 2010

·        Impact on the context and setting of the Heritage Conservation Area

·        Neighbour submissions.

 


 

Assessment

 

·    Under the provisions of the LEP, the subject site is within the R1 General Residential zone and is within the Heritage Conservation Area.

·    The proposal is generally consistent with the R1 objectives because it relates to an established single dwelling that provides for the housing needs of the community.

·    Vehicle access and manoeuvring, solar access within the development and private open space are assessed as being adequate and the layout complies with site area and site cover controls.

·    Variations have been sought in regards to the size of the double garage – the dimensions of 7m x 8.5m are 1m greater than the maximum size stated in the DCP of 6m x 7.5m. Justification has been provided in the attached assessment report and is considered acceptable.

·    A variation to the size of the outbuilding is also proposed, the proposed garage with loft studio covers 8.8% of the block whereas the DCP control allows for 8%. Again, the justification for the variation of this control has been provided in the attached assessment report and is considered acceptable

·    The application was notified and a submission in objection to the development was received to both the original and modified plans. The submission related generally to loss of privacy and over-shadowing.

·    A shadow diagram demonstrates that the extent of over-shadowing to the rear garden is for a maximum of three hours during the winter and there is no overshadowing of the dwelling. Screening of the proposed rear windows has been agreed to by the applicant and this is secured by a recommended condition of consent.

 

Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is acceptable for the following reasons and recommended for approval.

 

Reasons for Approval

 

1.   The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010;

2.   The applicable objectives of Sections 3 and 9 of the DCP are satisfied by the proposed development;

3.   The proposed variation to the garage size and design pursuant to Clauses 3.3.2 and 9.4.4 of the DCP have been suitably justified;

4.   For the abovementioned reasons it is considered to be in the public interest to approve this development application

 

Site Location

 

The subject site known as 21 Fox Street is uniform in shape extending to 670 sq.m and is located on the on the eastern side of Fox Street approximately 165 metres to the south of the junction with Morgan Street.

 

The subject site consists of one detached dwelling with detached double garage to the rear. There is an established rear garden with trees and a laneway to the rear (Womboy Lane) provides vehicular access to the garage.

 

The surrounding area is characterised by single detached dwellings on similar sized blocks with varying sizes of detached outbuildings to the rear.

 

The site is within the heritage conservation area.

 

Financial Implications

N/A

Policy

·    Wagga Wagga Local Environmental Plan 2010

·    Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

Refusal of the application may result in an appeal process in the Land and Environment Court, which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

Approval is not considered to raise risk management issues for Council as the proposed development is generally consistent with the relevant provisions of any relevant State Environmental Planning Policy, the Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development Control Plan 2010.


 

Internal / External Consultation

Pursuant to Section 1.10 of the Wagga Wagga Development Control Plan 2010, notification of the application was required. The application was notified to surrounding properties from 30 January - 6 February 2020. As a result of this notification one submission was received in objection to the development.

 

Amended plans were prepared and the application was re-notified between 24 - 31 March 2020. One submission was again received in objection to the proposed development.

 

The details of the submissions are provided in the attached assessment report under the provisions of Section 4.15 of the Environmental Planning and Assessment Act 1979.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

 

 

 

 

 

 

 

 

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

1. DA20-0009 - S4.15 Assessment Report - Provided under separate cover

 

2.

2. DA20-0009 - Plans and Shadow Diagram - Provided under separate cover

 

3.

3. DA20-0009 - Statement of Environmental Effects - Provided under separate cover

 

4.

4. DA20-0009 - Redacted submissions - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-2

 

RP-2               NSW Emergency Recovery Grants

Author:         Dominic Kennedy 

Director:       Michael Keys

         

 

Summary:

This report seeks Council approval to accept funding of $100,000 from the NSW Emergency Recovery grant funding. It is proposed the funding be split between community groups in the villages of Tarcutta, Humula, and Oberne to implement upgrades of community facilities. 

 

 

Recommendation

That Council:

a       accept $100,000 in funding under the NSW Emergency Recovery grant scheme

b       allocate the $100,000 funding to the villages as follows – Tarcutta ($34,000), Humula ($33,000), and Oberne ($33,000)

c        authorise the General Manager or their delegate to enter into grant funding agreements with community groups from Tarcutta, Oberne, and Humula for the upgrade of facilities in their villages

 

Report

In response to the significant and catastrophic bushfires in our region and across the state earlier this year the NSW Government announced a broad funding and recovery program. This included funding under the NSW Emergency Recovery grants of up to $100,000 for local government areas impacted by bushfires. The Wagga Wagga LGA was invited to apply for funding under this program.

 

Council staff have been liaising with the three villages in our LGA in closest proximity to the recent bushfires that impacted the Snowy Valley region on the NSW Emergency Recovery grant. During these discussions, each of the three villages of Tarcutta, Humula and Oberne agreed that the funding should be split evenly between the three and that it should be utilised to improve their community facilities. The three villages worked collaboratively with Council staff on local projects to prepare and finalise an application.

 

The focus for funding was on local community projects that support the community coming together attracting new visitors and encouraging recovery and support for the communities.

 

Projects

Tarcutta – will be utilising their funding to construct a multipurpose structure overlooking the playground in the park. The centre will be a shelter area suitable for use as a picnic area, a small stage for events and a centre to briefly tell the story of Tarcutta. The centre will be partly funded by the Hillside House Committee which was formed to use the money gained from the sale of the former aged care facility in the village.

 

Humula – the community agreed to share the funding between the three main community groups in the village. The primary school will utilise the funds to make upgrades to their tennis courts, while the golf club and sports club will implement projects at their facilities that are frequently utilised for community gatherings and events.

 

Oberne – will be upgrading their community hall which is a critical facility used for community gatherings, bringing the community together and creating a hub. Upgrades will also enhance the current experience of using the hall and will increase the everyday use for meetings and events.

 

A Memorandum of Understanding (MOU) will be entered into with each of the five community groups implementing projects. These MOUs and the projects will be overseen by Council staff, but the community groups will manage each project.

 

The grant requirements stipulate that projects should be completed by 30 June 2020. This is a tight timeline and will be closely monitored. An extension would be requested for any projects not meeting the deadline. All of the projects have been scoped, quoted and are ready to proceed, so we do not anticipate significant delays.

 

It is recommended that Council authorise acceptance of the $100,000 Emergency Bushfire Recovery grant and approve the funding be used by the villages of Tarcutta, Humula and Oberne to implement their community projects.

Financial Implications

Council will receive the full $100,000 funding from the State and will issue payment to the community groups upon receipt of invoices. There is no outlay of Council funds, with any remaining funds after project completion to be returned to the State.

Policy and Legislation

Recreation Open Space and Community Strategy and Implementation Plan 2040

 

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

 

Risk Management Issues for Council

The risks associated with implementing this project relate to process, cost, environmental, WHS and contractor performance. These will be addressed in the project management plans submitted by each community group.

Internal / External Consultation

Internal Consultation has occurred within Council’s City Strategy and Parks Operations Divisions.

 

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-3

 

RP-3               Amendment to Council's Fees and Charges

Author:         Craig Katsoolis 

Director:       Natalie Te Pohe

         

 

Summary:

In response to the COVID-19 impact on the community Council amended a number of fees and charges by waiving or reducing the respective fees for a period up to 30 June 2020. The amended fees and charges were placed on public exhibition for 28 days.

 

One public submission has been received during the exhibition period.

 

The officers report details the issues raised in the public submission and recommends that Council not waive a number of the fees and charges that were proposed to be waived up to 30 June 2020.

 

 

Recommendation

That Council implement the fee amendments as detailed in attached Table A, which excludes the City Development fees (charges 0889-0899) and Passenger Service Charges (numbers 0127-0131) for the reasons outlined in this report.

 

Report

Report RP-4 “Proposed Waiving of Fees and Charges“ was considered by Council at its Ordinary Meeting held 30 March 2020. This report approved changes to a number of Fees and Charges up to 30 June 2020 and were placed on public exhibition.

 

As noted in the above Council report:

“Due to COVID-19 Council officers have reviewed all current 2019/20 Fees and Charges and Management are recommending that Council to amend specific fees for rolling 4-week period commencing from 31 March 2020 and ending 30 June 2020.

The attachment to this report lists the specific fees for a four-week period to be either:

·   Waived – across the board

·   Reduced – across the board

·   Waived – on application

     * for small businesses and residential premises

     * for individuals:

It is recommended that the approval be given for the rest of the financial year with each subsequent four-week period to be confirmed by the General Manager, in consultation with the Mayor.”

 

Council subsequently resolved (Minute No 20/112):

 

“That Council:

a       note the considerable current and future financial impact the community is facing in light of the COVID-19 pandemic

b       approve the proposed amendments to the 2019/20 fees and charges as specified in this report on a four-week basis, commencing 31 March 2020

c        authorise fee amendments until 30 June 2020, to be extended each four weeks by the General Manager, in consultation with the Mayor

d       provide public notice of the proposed fee amendments in accordance with sections 356, 610 and 611 of the Local Government Act 1993

e       implement the fee changes in the event no public submissions are received 

f         if public submissions are received in opposition to the proposed fee changes, the matter is to be considered by Council at the next available Council meeting

g       note the potential likely financial impact of the fee amendments will be budgeted for in a future Council meeting report, which includes the proposed funding sources for the variations to Councils budget, where possible

h       note the significant likely negative financial impact on Council’s investments due to COVID-19, noting that Council will be provided with a further update at a future Council meeting

i         note that Council Officers are reviewing the current draft 2020/21 Long Term Financial Plan that was distributed and discussed with Councillors during recent workshops, which includes the proposed fees and charges for the 2020/21 financial year”

 

Public Submission 

 

The public exhibition period for the proposed amended fees and charges closed on 28 April 2020.

 

One public submission was received.

 

The writer notes:

 

May I first congratulate council on trying to help small business however there are some proposed fee changes that will do the opposite.

 

The specific items that I am referring to are City Development Item Numbers 0890 through to 0899, Construction Certificate and Complying Development Certificate fees, and Building Inspection fees [see attached].

 

I am a Building Certifier and all the above fees are contestable fees where members of the public can use either Council or a private Building Certifiers services as the Accredited Certifier and/or the Principal Certifier for proposed new building works.

 

As noted, the above submission requested Council’s consideration to not waive City Development Charges No 0890 to 0899 which relate to the issue of Construction Certificates, Combined Development Certificates and Building Inspections Fees.

 


 

The proposed fee amendments requested not be proceeded with were:

 


Council Business

Item Number

Fee and Charge Description

Pricing Policy ID

2019/20 Fee (inclusive of GST)

Basis

City Development

0890

CC or CDC Fee (estimated cost exceeding $5,000 but not exceeding $100,000)

C

$190.00 plus an additional 0.3% of the estimated cost exceeding over $5,000

Each

City Development

0891

CC or CDC Fee (estimated cost exceeding $100,000 but not exceeding $250,000)

C

$530.00 plus an additional 0.2% of the estimated cost over $100,000

Each

City Development

0892

CC or CDC Fee (estimated cost exceeding $250,000 but not exceeding $1,000,000)

C

$880.00 plus an additional 0.1% of the estimated cost over

$250,000

Each

City Development

0893

CC or CDC Fee (estimated cost exceeding $1,000,000)

C

$1,690.00 plus an additional 0.05% of the estimated cost

over $1,000,000

Each

City Development

0895

Amendment to Application for a CC or CDC after determination

C

40% original fee with minimum of $75

Each

City Development

0896

Building Inspection fee (including reinspections) – within 30 kms of

Council Administration Building

C

$275.00

Each

City Development

0897

Building Inspection fee (including reinspections) – outside of 30 kms of

Council Administration Building

C

$360.00

Each

City Development

0898

Building inspection fee (including reinspections) – within 30 kms of the

Council Administration Building

C

$190.00

Each

City Development

0899

Building inspection fee (including reinspections) – outside of 30 kms of

the Council Administration Building

C

$275.00

Each

 

The submission notes that the above charges are “contestable charges” i.e. the respective services can be provided by Council or external parties.

 

It was noted in discussions with the submission writer that they had inadvertently missed listing a further charge they wish not be waived i.e. charge no 0889:

 

Council Business

Item Number

Fee and Charge Description

Pricing Policy ID

2019/20 Fee (inclusive of GST)

Basis

City Development

0889

CC or CDC Fee (estimated cost up to $5,000)

C

$340.00 (inclusive of 2 inspections)

Each

 

 

On the basis of ensuring that external parties do not suffer possible loss of revenue from the waiving of the above fees and charges it is proposed not to proceed with the waving of these specific fees, and they have been withdrawn from the proposed fee and charges recommended to be amended. 

 

It is noted that no requests have been received to date to waive the above fees and charges.

 

Federal Government Support

 

On 16 April 2020, the Federal Government announced a support package for regional aviation services that reimburse in full the cost of running flights. QANTAS and REX have requested alternative support, in deferring accumulated debt prior to COVID-19 crisis. These requests are currently being worked through and will be the subject of a report to be considered at the next Council meeting.

 

Council have had discussions with REX and as the flights operating are fully funded the passenger charges associated with the flights are also funded.  As a result of this announcement, there is no longer a requirement for Council to continue to waive passenger services charges.

 

As the Federal Government programs operate for 6 months initially, Council could reconsider future initiatives after this period to try and help the Airlines establish demand to pre COVID-19 levels.

 

It is therefore proposed to remove the following charges from the current waiver list:

 


Council Business

Item Number

Fee and Charge Description

Pricing Policy ID

2019/20 Fee (inclusive of GST

Basis

Airport

0127

Passenger Service Charge – Base rate for arriving and departing

passengers

C

$13.60

Passenger

Airport

0128

Passenger Service Charge Wagga/Sydney up to base passengers

threshold combined (180,000)

C

$13.60

Passenger

Airport

0129

Passenger Service Charge – Wagga/Sydney greater than 180,000

passengers threshold combined

E

$6.80

Passenger

Airport

0130

Passenger Service Charge Wagga/Melbourne up to base passengers

threshold combined (6,000)

C

$13.60

Passenger

Airport

0131

Passenger Service Charge – Wagga/Melbourne greater than 6,000

passengers threshold combined

E

$6.80

Passenger

 

The proposed Fees and Charges to be amended following public exhibition excluding charges 0889 to 0899 and 0127 to 0131 are attached in Table A, to be reviewed on a rolling 4-week period up to 30 June 2020, with extensions to be approved by the General Manager in consultation with the Mayor.

 

It should be noted that after a review of the waivers and impacts of the current arrangements after three weeks, the General Manager in consultation with the Mayor recently approved a 4-week extension. This analysis has been attached for Councillors information in Attachment 3.

 

Financial Implications

As noted in the March 30 Proposed Fees and Charges Council’s Officers Report :

 

“The total potential financial impact to Council of COVID-19 is unknown at this stage, and changes on a daily basis.  This report provides indicative figures on the potential loss of revenue due to proposed adjustments to fees and charges, along with the potential negative impact to Council’s investment income.

 

Council will be provided with regular updates from Council officers when information becomes available.”

 

It is further noted that each month to the 30 June 2020 pursuant to the March 30 Council Resolution the authorised fee amendments can be extended each four weeks by the General Manager, in consultation with the Mayor.

 

Policy and Legislation

 

Local Government Act 1993 – Sections 610, 611 and 356

Council’s Financial Hardship Policy – POL068

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

Council currently has a balanced budget for the current financial year.  Any reduction in income to be received has a negative impact on Council’s bottom line. Further discussions and consultation will occur with Councillors over the next few weeks.

Internal / External Consultation

Council Finance Staff have consulted with Council Officers across Council to determine the fees proposed for waiving or reducing. 

 

External bodies (e.g.: Regional Express Airlines, tenants and ratepayers) have contacted Council Officers to discuss their current financial position due to the COVID‑19 pandemic.

 

 

Attachments

 

1.

Public Submission - Fees and Charges Proposed Amendments

 

2.

Table A - Proposed Fees and Charges Updated in Response to Public Submission

 

3.

Fee Waivers Provided to 21 April 2020

 

  


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-3

 















Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-3

 


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-4

 

RP-4               RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.

 

Councillor D Hayes requested an update on plans for lighting on the corner of Pine Gully Road and Old Narrandera Road.

The Pine Gully Road corridor upgrade is in the design phase (approx. 65% complete), which will incorporate lighting and signage for this intersection. A tender for construction works will be released early in the new financial year. In the interim, staff are investigating signage options at the intersection to make motorists more aware of the intersection, particularly in low light conditions.

 

Councillor P Funnell requested an update on truck parking facilities in the City.

Part of WITS;

 

FT3: Freight Interchange:

-     Corresponds with future bypass

-     Strategic location.

 

Must be in addition to Bomen. Bomen is a destination, freight will always travel east west through Wagga Wagga traveling from South Australia to Sydney Port and Distribution Centres.

 

Transport for NSW are considering this as part of their strategic work for the Wagga place plan. We have organised for Julie Gee, Director Regional Strategy, Transport Planning, Customer Strategy and Technology, whom is Director responsible for this project.

 

Council expects draft Place Plan in July 2020, this will cover off location and scope required for freight interchange within city.

 


 

 

Councillor P Funnell requested an update on the maintenance of vegetation around Lake Albert.

A report (RP-5 – Lake Albert Vegetation Removal and Boat Ramp Extension) is provided to this meeting addressing this matter.

 

Councillors P Funnell requested an update on the Water Licence for Lake Albert.

No further advice has been received at this point in time. This will be followed up by the General Manager and Mayor.

 

Councillor P Funnell requested information on the Heritage Advisor position.

Council has recently completed an expressions of interest process for the provision of heritage advisor services.

 

The successful party was David Scobie Architects, which is an architectural and heritage consultancy practice, based in Sydney and servicing all parts of New South Wales and around Australia.

 

David has broad experience and services a number of rural and reginal councils.

 

Heritage advisors provide regular and ongoing expertise to councils, communities and owners of heritage properties and assist in promoting urban design and heritage in the area.

 

Most regularly advice is requested from the Heritage Advisor in relation to proposals for development in heritage conservation areas, or of heritage items.

 

As part of the development assessment process the responsible town planner must take this advice into consideration through the 4.15 assessment.

 

In general, the Planner and Council are not bound by the advice of the Heritage Advisor, if that 4.15 assessment determines other mitigating factors considered to be of greater import.

 

Councillor R Kendall requested advice on the maintenance schedule for the Plumpton Road shared pathway.

The shared path has been inspected and is currently being scoped and cost estimated. Works will be carried out within the available funds.

 


 

 

Councillor R Kendall requested information on the process for heavy vehicle permits.

All oversize and / or over mass permits are transitioning to the National Heavy Vehicle Regulator (NHVR). This change was scheduled to commence on 4 May 2020 but has been pushed back for another month or so. 

Most applications for that type of travel are now received via the NHVR and the system works well. 

The small number of permits for access to Red Hill Road are managed by the Council’s Traffic Section (Bill Harvey and Tim Cahill). Application is by letter/email. 

 

Councillor P Funnell requested advice on the narrowing of Marns Street.

There is a difference of opinion between residents and Council regarding a suitable road width. The Director Commercial Operations is setting up times to speak with residents early next week to work through their concerns. From there, Council will have options to move forward with the works if residents are in agreement or it might mean the works are redirected to another location. 

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-5

 

RP-5               Lake Albert Vegetation Removal and Boat Ramp Extension

Author:         Ben Creighton 

Director:       Michael Keys

         

 

Summary:

Lake Albert is an important community asset with a number of improvement opportunities identified whilst the water level and quality issues remain the most critical, other opportunities have been identified that can be completed immediately due to existing low water levels. This report proposes that Council proceed with a the project to remove regrowth vegetation and the extension of the existing boat ramps.

 

 

Recommendation

That Council:

a       proceed with the proposed Lake Albert Vegetation removal and Boat Ramp extensions

b       approve the waiving of disposal fees at the Gregadoo Waste Management Centre for waste generated from the projects

c        authorise the General Manager or their delegate to enter into an agreement with the Wagga Wagga Sailing Club (on behalf of the Lake Albert Community Group) for the completion of 6 boat ramp extensions

d       approve the budget variation/s as detailed in the Financial Implications section of the report

 

Report

Staff have been working in consultation with members of a Lake Albert Community group on the planning and delivery of works within Lake Albert while there is a low water level.  Although it is agreed the water level and quality issues remain the most critical, other improvement opportunities have been identified that can be completed immediately. The identified works include the removal of regrowth vegetation and the extension of the existing boat ramps.

 

Prior to completing any works within or adjacent to Lake Albert, Council was required to complete a Review of Environmental Factors (REF) and seek a permit from Department of Primary Industry – Fisheries.  The development of the required documentation was recently completed and the approval has now been received (Attachment 1). 

 

The extent of the proposed vegetation removal works is highlighted in green below and is predominantly removing regrowth saplings up to 2m in height.

 

 

 

It is proposed to use machinery to clear the vegetation below ground level to ensure that no tree stubs are left submerged in the water which could create a hazard when the lake refills.  This would be completed in accordance with the conditions of the permit and the mitigation actions proposed within the Review of Environmental Factors. 

 

During discussions with the Lake Albert Community Group, staff received an offer from the group to partner with Council and deliver extensions to the existing six boat ramps around the Lake. They propose to deliver extensions to all 6 boat ramps surrounding the lake along with repairs to the existing boat ramp adjacent to the Scout shed.

 

 

This offer would see the community group (inclusive of an engineer and professional concreter) project manage and deliver the upgrades.  In return they request that Council contribute $19,158 of the estimated $22,158 material costs and waive the waste management centre fees associated with removing any spoil from the site.  It is proposed that the Sailing Club would contribute the remaining $3,000 of materials funding with the machinery and labour to be contributed by the community group and local businesses. 

Financial Implications

To prepare the necessary documents and gain the required approvals $10,803 was expended from the natural reserve’s maintenance job within the Parks and Recreation cost centre.  This was made up of:

 

·  Review of Environmental Factors:                                                     $5,915

·  Construction Environment Plan (currently being finalised):          $2,940

·  Permit Application Preparation:                                                          $1,590

·  Permit fees:                                                                                            $358

 

The estimated cost of completing the vegetation removal works future works is $21,500 (excluding disposal costs). This is inclusive of:

 

Machinery (inclusive of operators) = $17,500

Sediment Barriers – (required under permit) = $4,000

 

In addition, it is estimated the disposal fees could be in the vicinity of $45,000 - $55,000. With no funding source identified for this cost it is recommended that the fees be waived.

 

The estimated total cost of the Boat Ramp Extension works is $37,313 excluding disposal fees which are estimated to be $2,000-$4,000. 

 

In addition to managing the project the Lake Albert Community group have offered a $15,155 contribution via in-kind labour and machinery. The Wagga Wagga Sailing Club has also offered to contribute $3,000 toward the project.  The Lake Albert Community group has requested that the remining $19,158 be contributed by Council to allow them to complete the works. 

 

Budget Variations

 

Item for Project Implementation

Cost

Recommended Funding Source

Machinery – Vegetation Removal and sediment barriers

$21,500

$4,000 Natural Reserve Maintenance (Parks and Recreation Cost Centre)

 

$17,500 Renew Parks Facilities (Parks and Recreation Cost Centre)

Boat Ramp Extensions

$37,313

$3,000 - Wagga Wagga Sailing Club

 

$15,155 – In-kind works

 

$19,158 – City Presentation (Park Operations Cost Centre)

Disposal Costs – Vegetation Removal and Boat Ramps

$47,000 - $59,000

It is proposed that the fees for the disposal of waste material be waived.

 

In addition to these costs there will be project management and supervision salary costs that will be absorbed within the Parks and Recreation Cost Centre.

Policy and Legislation

Lake Albert Management Plan

Recreation Open Space and Community Strategy and Implementation Plans 2040

 

Link to Strategic Plan

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We improve the facilities of our places and spaces

 

Risk Management Issues for Council

The risks associated with implementing these projects relate to process, cost, environmental and WHS. These risks will be addressed as part of the Council’s project management systems.

Internal / External Consultation

External consultation has been undertaken with the Lake Albert Community group which is made of representatives of the Boast Club, Sailing Club, local businesses and residents.

 

Internal consultation has been undertaken with City Strategy, Parks Operations and Council Businesses Divisions.

 

Attachments

 

1.

DPI - Fisheries Permit

 

  


Report submitted to the Ordinary Meeting of Council on Monday 11 May 2020

RP-5

 











   

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 May 2020.

 

QUESTIONS/BUSINESS WITH NOTICE


Report submitted to the Confidential Meeting of Council on Monday 11 May 2020

CONF-1

 

Confidential Reports

CONF-1         Request for payment arrangements due to COVID-19 Impact

Author:         Craig Katsoolis 

Director:       Natalie Te Pohe

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(b)         discussion in relation to the personal hardship of a resident or ratepayer.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 11 May 2020

CONF-2

 

CONF-2         RFT2020-19 SUPPLY OF A TELEMATICS GLOBAL POSITIONING SYSTEM

Author:         David Butterfield 

Director:       Natalie Te Pohe

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 11 May 2020

CONF-3

 

CONF-3         REVIEW OF SERVICE AREA

Author:          Peter Thompson 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(a)         personnel matters concerning particular individuals.        

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 May 2020.










Reports submitted to the Ordinary Meeting of Council to be held on Monday 11 May 2020.