Agenda of Ordinary Meeting of Council

Reports submitted to the Ordinary Meeting of Council to be held on Tuesday 11 June 2024.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Tuesday 11 June 2024

ORDER OF BUSINESS:

CLAUSE PRECIS PAGE

ACKNOWLEDGEMENT OF COUNTRY 3

REFLECTION 3

APOLOGIES 3

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 27 MAY 2024 3

DECLARATIONS OF INTEREST 3

Motions Of Which Due Notice Has Been Given

NOM-1 NOTICE OF MOTION - RULING OUT NUCLEAR FOR WAGGA 4

Reports from Staff

RP-1 DRAFT CIVIC THEATRE - PERFORMING ARTS MASTERPLAN 6

RP-2 ON-SITE SEWAGE MANAGEMENT PLAN 2024-2028 24

RP-3 SECTION 3.22 AMENDMENT - INCLUSION OF THE SP1 ZONE IN WAGGA WAGGA LEP 2010 53

RP-4 NSW ACCELERATED INFRASTRUCTURE FUND – SUCCESSFUL APPLICATION 62

RP-5 RENEWAL OF COMMUNITY, CULTURAL AND SPORTING LEASES AND LICENCES FOR THE 2024/25 FINANCIAL YEAR 183

RP-6 COMMUNITY LICENCE RENEWAL AND EXTENSION OF LICENCE AREA - PART 80 CONNORTON STREET, URANQUINTY 187

RP-7 WAGGA CRICKET GROUND CONCEPT MASTERPLAN 192

RP-8 AUDIT, RISK AND IMPROVEMENT COMMITTEE MEMBERSHIP 195

RP-9 RIVERINA AND MURRAY JOINT ORGANISATION (RAMJO) 198

RP-10 QUESTIONS WITH NOTICE 201

Committee Minutes

M-1 CONFIRMATION OF MINUTES AUDIT, RISK AND IMPROVEMENT COMMITTEE - 16 MAY 2024 204

Confidential Reports

CONF-1 PROPOSED SUB-LEASE RENEWAL - SITE 232, WAGGA AIRPORT - WORLD FUEL SERVICES (AUSTRALIA) PTY LTD 239

CONF-2 CONSENT TO REGISTRATION OF ELECTRICAL EASEMENT OVER LOT 3 DP 1261450 - FARRER ROAD, CHARLES STURT UNIVERSITY 240

CONF-3 PROPOSED SPORTING EVENT 241

ACKNOWLEDGEMENT OF COUNTRY

Wagga Wagga City Council acknowledges the traditional custodians of the land, the Wiradjuri people, and pays respect to Elders past, present and future and extends our respect to all First Nations Peoples in Wagga Wagga.

We recognise and respect their cultural heritage, beliefs and continuing connection with the land and rivers. We also recognise the resilience, strength and pride of the Wiradjuri and First Nations communities

REFLECTION

Councillors, let us in silence reflect upon our responsibilities to the community which we represent, and to all future generations and faithfully, and impartially, carry out the functions, powers, authorities and discretions vested in us, to the best of our skill and judgement.

APOLOGIES

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 27 MAY 2024

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 27 May 2024 be confirmed as a true and accurate record.

Attachments

1 ⇩.

Ordinary Council Meeting Minutes - 27 May 2024

242

DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-1

Reports from Staff

RP-1 DRAFT CIVIC THEATRE - PERFORMING ARTS MASTERPLAN

Author: Madeleine Scully

Executive: Janice Summerhayes

Summary:

This report has been prepared for Council to consider the feedback from the public exhibition period for the draft Civic Theatre - Performing Arts Masterplan. The Plan was on public exhibition for 28 days from 12 April to 10 May 2024 and is now recommended for Council adoption.

Recommendation

That Council:

a note all submissions and feedback received relating to the exhibited draft Civic Theatre - Performing Arts Masterplan

b endorse the Civic Theatre - Performing Arts Masterplan

c pursue future funding opportunities, for the continued detailed planning and design of this project, as they arise

Report

Council resolved the following at the Ordinary Meeting on 8 April 2024:

That Council:

a place the draft Civic Theatre - Performing Arts Masterplan on public exhibition for a period of 28 days from 12 April and invite public submissions until 10 May 2024 on the draft document

b receive a further report following the public exhibition period

(i) addressing any submissions made in respect of the draft Civic Theatre – Performing Arts Masterplan

(ii) proposing any amendments to the plan considered appropriate whether as a result of the submissions or otherwise

During the exhibition period, 242 submissions were received, which was a great response from our community. Of those submissions 231 submissions have been categorised as supportive, and 11 as non-supportive.

In summary, 95.5% of submissions indicated positive support toward the draft Civic Theatre – Performing Arts Masterplan (draft Masterplan) with 4.5% of submissions received not supportive. Notably, of the 242 supportive submissions, 142 indicated support and made no further suggestions while 89 submissions also offered suggestions for consideration in detailed design and planning phases of the project.

These suggestions have been themed in Table 1 of this report. The11 theme areas include Parking, Environment, Capacity, Community impact, Demolition, Access, Aesthetic, Design/Construction, Acoustic, First Nations and Workforce & Business Planning. Table 2 of this report captures the 11 non-supportive submissions.

Of the 242 total submissions received, 209 were from residents who reside in the Wagga Wagga Local Government Area with the following spread of submissions;

· Wagga Wagga CBD - 36	· Kooringal - 30
· Ashmont – 5	· Lake Albert - 1
· Booroma - 4	· Lloyd - 3
· Bourkelands - 12	· Mount Austin - 6
· Cartwrights Hill - 1	· North Wagga - 2
· Currawarna - 1	· San Isidore - 1
· East Wagga Wagga - 1	· Springvale - 9
· Estella - 3	· Tatton - 7
· Glenfield Park - 13	· Tolland 13
· Gobbagombalin - 7	· Turvey Park - 25
· Gumly Gumly - 1	· Central Wagga - 7
· Kapooka - 1	· Uranquinty - 3

The remaining 33 submissions were from organisations, industry representatives and individuals located in the wider region, from across NSW and Victoria. All submissions received are provided under separate cover.

From the 209 submissions in support of the draft Masterplan the following is a sample of quoted statements taken directly from those submissions. Following this, Table 1 outlines submission suggestions broken into themes for consideration when progressing the draft Masterplan.

Submission statements:

“I'm inspired by Wagga City Councils commitment to transforming the Civic Theatre which I fondly remember as part of my childhood. I believe that incorporating a community-focused art project into the Wagga Wagga Civic Theatre Masterplan could greatly benefit the local area. Furthermore, the Civic Theatre expansion can act as a catalyst for urban renewal in the surrounding area. It can stimulate investment in the area, leading to the development of new businesses, improved infrastructure, and a more vibrant community hub”.

“We applaud Council and for incorporating Wiradjuri design elements into the proposed building façade. This is an appropriate intervention given the site of this civic building on the banks of a significant Aboriginal place, and honours Council’s commitment to incorporating Wiradjuri design elements into civic design in the Cultural Plan 2020-2030”.

“These are significant investments to make, but LGA's that undertake redevelopment's of this nature see enormous levels of positive feedback from across their community once the projects are complete and the buildings are alive with activity, creating a strong sense of community ownership. This benefit lasts for decades through the life of the buildings, and the importance of this investment cannot be overstated”.

“This is a very exciting project! The current facility is booked out, so that local arts and culture organisations are unable to secure bookings due to commercial entities (mainly cover bands) booking out the space. An expansion of the facility, with versatile spaces, will enrich the local performing arts ecosystem as well as providing greater opportunities for visiting acts”.

“How well entrenched the Arts are in society is a barometer for how inclusive that society is. Keep up the good work WWCC”.

“WOW, absolutely amazing and what a vision Council has to future proof your community for a facility into the future providing opportunities to grow the arts and artists”.

“By enhancing the theatre’s infrastructure and programming, the masterplan has the potential to significantly enrich the cultural landscape of Wagga Wagga, providing residents with access to high-quality arts and entertainment experiences”.

“These upgrades will certainly attract many more national touring acts and enhance the theatre as the creative It's hub of Wagga, providing a space for future talent to grow and develop”.

“My partner and myself are looking at potentially moving out if Sydney and having a cultural venue they is showcasing quality performances is part of our "suburb selection criteria". This puts Wagga higher on our list”.

“I think the full upgrade should go ahead. We have a new museum and new conservatorium so the Civic deserves its turn. The upgrade would meet the needs of Wagga’s growing population and vibrant arts scene”.

“The plan is visionary in scope and looks to meet the needs of the community for many years to come. It will allow the flexibility to produce and support a large variety of live music and entertainment”.

“Delighted with the draft Masterplan. Wagga is such a growing community with a wide, and growing, variety of interest in live performance entertainment. The Masterplan looks absolutely fabulous and will provide a selection of wonderful venues for audiences and performers alike”.

“It's a great plan. It encompasses everything that is needed to give Wagga a world class venue that suits the size of the city. The business plan is solid and it will be an asset all the community can use. The design of the building is beautiful and perfectly works in the nature and the surrounding landscape”

The following Table 1 outlines submission suggestions broken into themes for consideration when progressing the draft Masterplan.

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-1

Table 1: Summary of submissions in support with additional feedback.

THEME	Sub No.	Submission Summary	Response
PARKING There were 26 suggestions for parking considerations.	16, 27, 28, 29, 30, 54, 72, 74, 88, 90, 103, 108 127, 134, 147, 148, 150, 154, 160 169, 172, 185, 189, 198, 208, 209.	Has suggested lack of adequate parking and drop off areas surrounding the site. This was referenced to consider: parking to the venue to cater for older patrons, patrons with disabilities along with pram, bus and scooter parking. ensuring that local businesses neighbouring the Civic Theatre are not impacted due to parking congestion. The crossing in Tarcutta Street is dangerous and consideration should be given to slowing traffic by installing lights/pedestrian crossing or overhead walkway through to the theatre.	The Traffic and Parking Impact Assessment confirmed adequate parking available to accommodate the proposed draft masterplan. Further analysis is required in the detailed design phase to include an increase in designated parking and drop off for people with disability, older patrons along with pram and scooter parking. A new bus drop-off area is included in the plan and is located near the Civic Theatre entrance on Tarcutta Street. The site is already served by a bus stop located on the corner of Baylis and Morrow Streets which is 300 metres and 4 minutes walking distance from the Civic Theatre. To be considered in detailed design phase to recommend solutions generally for this precinct area for road calming treatments on Tarcutta Street.
ENVIRONMENT There were 8 suggestions for environmental factors.	50, 59, 64, 74, 90, 165, 215, 225	More green spaces to combat increasing temperatures as a result of climate change. Consider the impact on the lagoon and its wildlife inhabitants and connection/relationship to the river. In detailed designs consider the watercourse (pipe) and its connection to the Murrumbidgee River on the site.	Environmentally Sustainable Design (ESD) principles underpin the draft Masterplan.The architects have allowed 5% for ESD over and above any ESD requirements. This allows for a high percentage of vegetated area across the site in comparison to the total building footprint. This will be in consultation with local Wiradjuri/Wiradyuri Elders and community for suitable vegetation for the Wollundry Lagoon area. Energy, water, materials, waste, land-use ecology and indoor environmental quality systems will form part of future detailed site plans using EDS principles. Extensive consultation was undertaken with Elders, cultural knowledge holders and community regarding the significance of the Wollundry Lagoon to the Wiradjuri and First Nations community. Taking the ESD principles of the masterplan any future detailed designs and development application processes will address wildlife considerations as part of the lagoon site. On page 20 of the draft Masterplan, it is noted a culvert linking Wollundry Lagoon to the Murrumbidgee River is located directly below the proposed site. Further geographical and structural engineering advice will inform the detailed design phase of this project.
CAPACITY There were 13 suggestions for capacity.	3,11, 15, 34, 49, 53, 77, 78, 103, 211, 218, 226, 230.	The proposed Venue 2 (currently 328 seated, 774 standing) does not have a large enough capacity. Suggestions ranged from support for current sizing through to a small increase to 1000, up to 1500 or 2,500 focused for larger acts. Ensure size/capacity of backstage areas/green room are ample space for performers.	Feedback is noted and will be considered in the detailed design phase of Venue 2 to consider opportunities to increase seating and standing floor capacity. The backstage areas including the green rooms have been designed based on industry standards for multi-use. This includes a new kitchen, six new dressing rooms which can also be used as meeting rooms and breakout spaces, an additional green room which can also be used for meetings and events, parking for two trucks, offices, technical and storage spaces. Additional review will occur as part of the detailed design phase of this project.
COMMUNITY IMPACT There were 11 suggestions for community impact.	3,32, 65,115, 124, 132, 180, 212, 216, 226, 230	Ensure the fees and charges for use by community groups, schools and not-for-profits remains low, in order to be accessible. For the redevelopment of the Civic Theatre the utilisation of local trades and services during construction phase to ensure spend benefits in our LGA.	This has been factored in as part of the business planning model to ensure affordable community access is maintained and will be considered in the community fee structure as part of operations that commence post construction phase of the project. Noted and is considered as part of Council’s procurement policy/ processes of supply of services in the tendering of the construction phase of this project.
DEMOLITION There were 3 references to the demolition of buildings.	5,65, 140	Noted sadness regarding Wollundry cottage being demolished but accepted this as part of the redevelopment process. Suggested that it's unnecessary to demolish 1 Fitzmaurice Street to create green space.	Attachment I – Wollundry Cottage Condition report noted the below average condition of the asset, asbestos present and lack of accessibility. Attachment J – Heritage Advice report /Wollundry Cottage acknowledges the history of the site and to consider incorporating into new build; on review not suitable for food & beverage and cost of adapting the building would be prohibitive. The cottage location is in a position that could be better used as a drop off point for buses and accessible parking as there are better preserved examples of this style of architecture within the Wagga Wagga conservation area. Further recommendation to place ornate stained-glass windows in the permanent collection of Museum of the Riverina, for bricks to be recycled on site to form pathways, and a sign be installed to commemorate the cottage’s history. There are no plans to demolish 1 Fitzmaurice Street in the draft Masterplan.
ACCESS There were 15 suggestions for Access.	43, 51, 89, 107, 114, 166, 169, 186, 188, 193, 197, 198, 217, 219, 222	Consider more bathrooms across all venues, and to not have unisex bathrooms citing safety reasons. Include more seating for patrons with a disability in performance spaces. Increase lighting along outdoor walkways to the Civic Theatre through the Civic Centre area. A sensory area for patrons and children with sensory requirements as part of the fitout. The design should include adequate elevators. Improve the city’s public transport system for ease of access.	Toilet facilities have been calculated to adhere to building standard codes. Male, Female and Unisex toilets will be part of the detailed design phase of the project, noting there are existing male and female identified toilets in the current Civic Theatre building. As per the universal design principles of the masterplan, seating for patrons with a disability will form part of the detailed design of the overall building including seating requirements and will meet industry standards. Noted and will be considered in detail design phase of this project to strengthen the lighting in this immediate area. This is able to be included in the fit out of the building by way of a ‘chill out’ enclosed sensory area as part of the detailed design phase reflecting contemporary design practice in performing arts centres. The Draft Masterplan recommends 3 lifts; to ensure access to SOACT basement theatre, back of house and to access venues 2 & 3, catering for visitor flow and access across the entire site. Comments noted for inclusion in review of Wagga Wagga Integrated Transport Strategy 2040.
AESTHETIC There were 8 suggestions for building aesthetic/design.	19, 31, 50, 51, 86, 173, 180, 210	Ensure he design is aesthetically pleasing and is not going to date quickly. Retain the original Civic Theatre 1960’s architecture and to be careful it is not subsumed by the extension build. Ensure the external treatment of the facade of moving dancers is not a traffic/safety risk and is aesthetically pleasing. Consider further creative treatments to the façade like outdoor projectors to enhance the street façade and bring innovation in design.	Comments noted and will be considered as part of the detailed design phase. The original 1960’s façade is to be retained as part of this redevelopment project. The façade of moving dancers to be further developed in the detailed design phase in adherence with traffic safety standards to ensure optimum traffic safety along Tarcutta Street. Increased creative treatments to the façade to be considered in detailed design and costings for the project.
DESIGN/ CONSTRUCTION PHASE There were 3 references to the use of the site under construction phase.	30, 121, 130	Questioned if the original Civic Theatre will be used during the construction phase and what Council plans are during this time to support community.	It is planned that the current auditorium will remain operational for most of the time through the construction phase with planned interruptions for limited periods and this will be communicated to the community with alternative venues offered such as CSU Playhouse or other venues across the city.
ACOUSTIC There were 3 suggestions for Acoustics.	33, 211, 160	If the budget can allow, consideration be given to designing the space to acoustically accommodate all styles of music, specifically those that don’t require electricity (non-amplified). The need for quality audio and sound is paramount and ensure acoustic treatments are made to ensure local businesses surrounding the Civic Theatre are not impacted Monday – Friday.	The draft masterplan includes an electro acoustic system in each of the new proposed spaces. These systems can create the conditions required for a variety of music including replication of the acoustics of a recital hall for classical music or non-amplified performances. This is already managed with large and regular events at the Civic Theatre e.g Amy Shark and other events that Council run in the CBD area. This will be managed as part of operations and the acoustic treatments detailed in the master plan regarding sound proofing requirements.
FIRST NATIONS There was 1 suggestion regarding First Nations.	38	Reinforced the masterplans intent to honour Wiradyuri as foundational to community wellbeing and empowering all people to live and embody Yindyamarra.	Submission noted with ongoing community consultation planned with Elders, cultural knowledge holders and community through the detailed design and construction phases of this project.
WORKFORCE & BUSINESS PLANNING There were 7 suggestions regarding Workforce and Business Planning.	77, 86, 102, 113, 148, 190, 191	All new venues utilise the services of Ticketek and have self-entry, check in scanners as used in other venues. Highlighted the importance of adequate local accommodation services to support on-going operations of the theatre. Suggested naming the bars, theatres and spaces after prominent figures in Wagga’s history. Ample storage spaces be considered for bar areas, chair removal and back fill fridges. Maintain a professional focus for theatre staff as the project progresses. Suggested consideration for truck access and ample back of house facilities. Consider additional office spaces for touring companies, and ample live streaming equipment, for performances and conferences.	Contemporary ticketing software/technology and costings will be considered as part of the operations phase of this project. Comment noted. Building local investment confidence to expand the accommodation offering in the City is a key focus of the work being undertaken in the development of the CBD masterplan. Consideration of this request will be included in detailed design phase of this project in consultation with Councillors and community. The masterplan has included storage across the entire footprint has been considered including in the new bar areas along with venue 2 and 3. Noted and Council is committed to working with all staff to maintain a positive and professional workplace environment. Truck access to the site has been considered in the Traffic & Parking assessment report (refer page 21 item 3.3 Servicing and loading and compliance). Consideration has also been made to increase the capacity of the loading dock (refer page 62 of the draft masterplan) to match the requirements of the draft masterplan including access ramps from the dock into venue 2 & a back of house lift to load venue 3. Office spaces have been identified in the masterplan and live streaming equipment is already available and will be part of operations going forward.

THEME

Sub No.

Submission Summary

Response

PARKING

There were 26 suggestions for parking considerations.

16, 27, 28, 29, 30, 54, 72, 74, 88, 90, 103, 108 127, 134, 147, 148, 150, 154,

160 169, 172, 185, 189, 198, 208, 209.

Has suggested lack of adequate parking and drop off areas surrounding the site. This was referenced to consider:

*parking to the venue to cater for older patrons, patrons with disabilities along with pram, bus and scooter parking.

*ensuring that local businesses neighbouring the Civic Theatre are not impacted due to parking congestion.

The crossing in Tarcutta Street is dangerous and consideration should be given to slowing traffic by installing lights/pedestrian crossing or overhead walkway through to the theatre.

The Traffic and Parking Impact Assessment confirmed adequate parking available to accommodate the proposed draft masterplan. Further analysis is required in the detailed design phase to include an increase in designated parking and drop off for people with disability, older patrons along with pram and scooter parking.

A new bus drop-off area is included in the plan and is located near the Civic Theatre entrance on Tarcutta Street. The site is already served by a bus stop located on the corner of Baylis and Morrow Streets which is 300 metres and 4 minutes walking distance from the Civic Theatre.

To be considered in detailed design phase to recommend solutions generally for this precinct area for road calming treatments on Tarcutta Street.

ENVIRONMENT

There were 8 suggestions for environmental factors.

50, 59, 64, 74, 90, 165, 215, 225

More green spaces to combat increasing temperatures as a result of climate change.

Consider the impact on the lagoon and its wildlife inhabitants and connection/relationship to the river.

In detailed designs consider the watercourse (pipe) and its connection to the Murrumbidgee River on the site.

Environmentally Sustainable Design (ESD) principles underpin the draft Masterplan.The architects have allowed 5% for ESD over and above any ESD requirements. This allows for a high percentage of vegetated area across the site in comparison to the total building footprint. This will be in consultation with local Wiradjuri/Wiradyuri Elders and community for suitable vegetation for the Wollundry Lagoon area. Energy, water, materials, waste, land-use ecology and indoor environmental quality systems will form part of future detailed site plans using EDS principles.

Extensive consultation was undertaken with Elders, cultural knowledge holders and community regarding the significance of the Wollundry Lagoon to the Wiradjuri and First Nations community. Taking the ESD principles of the masterplan any future detailed designs and development application processes will address wildlife considerations as part of the lagoon site.

On page 20 of the draft Masterplan, it is noted a culvert linking Wollundry Lagoon to the Murrumbidgee River is located directly below the proposed site.

Further geographical and structural engineering advice will inform the detailed design phase of this project.

CAPACITY

There were 13 suggestions for capacity.

3,11,

15, 34,

49, 53,

77, 78,

103, 211,

218, 226,

230.

The proposed Venue 2 (currently 328 seated, 774 standing) does not have a large enough capacity. Suggestions ranged from support for current sizing through to a small increase to 1000, up to 1500 or 2,500 focused for larger acts.

Ensure size/capacity of backstage areas/green room are ample space for performers.

Feedback is noted and will be considered in the detailed design phase of Venue 2 to consider opportunities to increase seating and standing floor capacity.

The backstage areas including the green rooms have been designed based on industry standards for multi-use. This includes a new kitchen, six new dressing rooms which can also be used as meeting rooms and breakout spaces, an additional green room which can also be used for meetings and events, parking for two trucks, offices, technical and storage spaces.

Additional review will occur as part of the detailed design phase of this project.

COMMUNITY IMPACT

There were 11 suggestions for community impact.

3,32,

65,115,

124, 132,

180, 212, 216, 226, 230

Ensure the fees and charges for use by community groups, schools and not-for-profits remains low, in order to be accessible.

For the redevelopment of the Civic Theatre the utilisation of local trades and services during construction phase to ensure spend benefits in our LGA.

This has been factored in as part of the business planning model to ensure affordable community access is maintained and will be considered in the community fee structure as part of operations that commence post construction phase of the project.

Noted and is considered as part of Council’s procurement policy/ processes of supply of services in the tendering of the construction phase of this project.

DEMOLITION

There were 3 references to the demolition of buildings.

5,65, 140

Noted sadness regarding Wollundry cottage being demolished but accepted this as part of the redevelopment process.

Suggested that it's unnecessary to demolish 1 Fitzmaurice Street to create green space.

Attachment I – Wollundry Cottage Condition report noted the below average condition of the asset, asbestos present and lack of accessibility. Attachment J – Heritage Advice report /Wollundry Cottage acknowledges the history of the site and to consider incorporating into new build; on review not suitable for food & beverage and cost of adapting the building would be prohibitive. The cottage location is in a position that could be better used as a drop off point for buses and accessible parking as there are better preserved examples of this style of architecture within the Wagga Wagga conservation area. Further recommendation to place ornate stained-glass windows in the permanent collection of Museum of the Riverina, for bricks to be recycled on site to form pathways, and a sign be installed to commemorate the cottage’s history.

There are no plans to demolish 1 Fitzmaurice Street in the draft Masterplan.

ACCESS

There were 15 suggestions for Access.

43, 51, 89, 107,

114, 166,

169, 186,

188, 193, 197, 198, 217, 219,

222

Consider more bathrooms across all venues, and to not have unisex bathrooms citing safety reasons.

Include more seating for patrons with a disability in performance spaces.

Increase lighting along outdoor walkways to the Civic Theatre through the Civic Centre area.

A sensory area for patrons and children with sensory requirements as part of the fitout.

The design should include adequate elevators.

Improve the city’s public transport system for ease of access.

Toilet facilities have been calculated to adhere to building standard codes. Male, Female and Unisex toilets will be part of the detailed design phase of the project, noting there are existing male and female identified toilets in the current Civic Theatre building.

As per the universal design principles of the masterplan, seating for patrons with a disability will form part of the detailed design of the overall building including seating requirements and will meet industry standards.

Noted and will be considered in detail design phase of this project to strengthen the lighting in this immediate area.

This is able to be included in the fit out of the building by way of a ‘chill out’ enclosed sensory area as part of the detailed design phase reflecting contemporary design practice in performing arts centres.

The Draft Masterplan recommends 3 lifts; to ensure access to SOACT basement theatre, back of house and to access venues 2 & 3, catering for visitor flow and access across the entire site.

Comments noted for inclusion in review of Wagga Wagga Integrated Transport Strategy 2040.

AESTHETIC

There were 8 suggestions for building aesthetic/design.

19, 31, 50, 51, 86, 173, 180, 210

Ensure he design is aesthetically pleasing and is not going to date quickly.

Retain the original Civic Theatre 1960’s architecture and to be careful it is not subsumed by the extension build.

Ensure the external treatment of the facade of moving dancers is not a traffic/safety risk and is aesthetically pleasing.

Consider further creative treatments to the façade like outdoor projectors to enhance the street façade and bring innovation in design.

Comments noted and will be considered as part of the detailed design phase.

The original 1960’s façade is to be retained as part of this redevelopment project.

The façade of moving dancers to be further developed in the detailed design phase in adherence with traffic safety standards to ensure optimum traffic safety along Tarcutta Street.

Increased creative treatments to the façade to be considered in detailed design and costings for the project.

DESIGN/

CONSTRUCTION PHASE

There were 3 references to the use of the site under construction phase.

30, 121, 130

Questioned if the original Civic Theatre will be used during the construction phase and what Council plans are during this time to support community.

It is planned that the current auditorium will remain operational for most of the time through the construction phase with planned interruptions for limited periods and this will be communicated to the community with alternative venues offered such as CSU Playhouse or other venues across the city.

ACOUSTIC

There were 3 suggestions for Acoustics.

33, 211, 160

If the budget can allow, consideration be given to designing the space to acoustically accommodate all styles of music, specifically those that don’t require electricity (non-amplified).

The need for quality audio and sound is paramount and ensure acoustic treatments are made to ensure local businesses surrounding the Civic Theatre are not impacted Monday – Friday.

The draft masterplan includes an electro acoustic system in each of the new proposed spaces. These systems can create the conditions required for a variety of music including replication of the acoustics of a recital hall for classical music or non-amplified performances.

This is already managed with large and regular events at the Civic Theatre e.g Amy Shark and other events that Council run in the CBD area. This will be managed as part of operations and the acoustic treatments detailed in the master plan regarding sound proofing requirements.

FIRST NATIONS

There was 1 suggestion regarding First Nations.

Reinforced the masterplans intent to honour Wiradyuri as foundational to community wellbeing and empowering all people to live and embody Yindyamarra.

Submission noted with ongoing community consultation planned with Elders, cultural knowledge holders and community through the detailed design and construction phases of this project.

WORKFORCE & BUSINESS PLANNING

There were 7 suggestions regarding Workforce and Business Planning.

77, 86, 102, 113, 148, 190, 191

All new venues utilise the services of Ticketek and have self-entry, check in scanners as used in other venues.

Highlighted the importance of adequate local accommodation services to support on-going operations of the theatre.

Suggested naming the bars, theatres and spaces after prominent figures in Wagga’s history.

Ample storage spaces be considered for bar areas, chair removal and back fill fridges.

Maintain a professional focus for theatre staff as the project progresses.

Suggested consideration for truck access and ample back of house facilities.

Consider additional office spaces for touring companies, and ample live streaming equipment, for performances and conferences.

Contemporary ticketing software/technology and costings will be considered as part of the operations phase of this project.

Comment noted. Building local investment confidence to expand the accommodation offering in the City is a key focus of the work being undertaken in the development of the CBD masterplan. Consideration of this request will be included in detailed design phase of this project in consultation with Councillors and community.

The masterplan has included storage across the entire footprint has been considered including in the new bar areas along with venue 2 and 3.

Noted and Council is committed to working with all staff to maintain a positive and professional workplace environment.

Truck access to the site has been considered in the Traffic & Parking assessment report (refer page 21 item 3.3 Servicing and loading and compliance).

Consideration has also been made to increase the capacity of the loading dock (refer page 62 of the draft masterplan) to match the requirements of the draft masterplan including access ramps from the dock into venue 2 & a back of house lift to load venue 3.

Office spaces have been identified in the masterplan and live streaming equipment is already available and will be part of operations going forward.

The following Table 2 summaries the 11 submissions not in support of the draft Masterplan and have been categorised into seven theme areas in the below table. The categories are: Parking, Environment, Capacity, Financial, Demolition, Design & Construction and First Nations.

Table 2: Summary of submissions not in support of the draft Masterplan

THEME	Sub No.	Submission Summary	Response
PARKING There were 2 submissions regarding parking.	232,239	Lack of adequate parking surrounding the site and that parking requirements may be greater than anticipated. Lack of public transport to this site.	The traffic and parking assessment for the draft masterplan included examination of the parking availability within 500 metres of the site. This survey concluded that the expansion posed no parking issues created by the proposed additional theatre users. It concludes there is remaining spare parking availability on-street and off-street, within public car parks to accommodate parking demand generated by the proposed development, even when all three venues operating at peak capacity of 1440 patrons. A new bus drop-off area is included in the plan and is located near the civic theatre entrance on Tarcutta Street. The site is currently served by a bus stop located on the corner of Baylis and Morrow Streets which is 300 metres and 4 minutes walking distance from the Civic Theatre. The site is also located adjacent to the active travel link that runs along the Murrumbidgee River.
ENVIRONMENT There was 1 submission regarding environmental factors.	232	Maintain the site lines from Wollundry Bridge to the Murrumbidgee River, impact on biodiversity in the lagoon area and consideration of climate change.	The site line concern is noted. The exterior of the building will complement the natural setting by creating a stronger connection to Wollundry Lagoon and green spaces in the precinct. This will be achieved through creating paved areas, new landscaping, indoor/outdoor bar and through the exterior design. Environmentally Sustainable Design (ESD) principles underpin the draft masterplan. The architects have allowed 5% for ESD over and above any ESD requirements. This allows for a high percentage of vegetated area across the site in comparison to the total building footprint. This will be in consultation with local Wiradjuri/Wiradyuri Elders and community for the selection of suitable vegetation for the Wollundry Lagoon area. Energy, water, materials, waste, land-use ecology and indoor environmental quality systems will form part of future detailed site plans using EDS principles.
CAPACITY There were 5 submissions regarding capacity.	234, 235, 236, 237, 241	Not supportive of this project as it does not cater for large crowd capacity of up to 2,500 people in a venue.	Comment noted
FINANCIAL There was 1 submission regarding financial implications.	240	Suggested the project was a waste of rate payer money and suggested Council fix roads.	Comment noted
DEMOLITION There was 1 submission regarding demolishing nearby buildings.	239	Questioned if consultation had been undertaken with relevant stakeholders regarding demolishing council buildings	The only council building that will be demolished as part of the masterplan project is the Wollundry Cottage, currently unoccupied. Attachment I – Wollundry Cottage Condition report notes the below average condition of the asset, with asbestos present & lack of accessibility. Attachment J – Heritage Advice report /Wollundry Cottage acknowledges the history of the site and to consider incorporating into new build; on review not suitable for food & beverage and cost of adapting the building would be prohibitive; cottage location in a position that could be better used as a drop off point for buses and accessible parking as there are better preserved examples of this style of architecture within the Wagga Wagga conservation area; with recommendation to place ornate stain glass windows in permanent collection of Museum of the Riverina and bricks to be recycled on site to form pathways and a sign be installed to commemorate the cottage’s history. There are no plans to demolish 1 Fitzmaurice Street in the draft masterplan and the stakeholders have been advised of this during the public exhibition period.
DESIGN & CONSTRUCTION There were 3 submissions regarding aesthetic/design	232, 233, 241, 242	Suggestions that the design is not aesthetically pleasing, will date quickly, is disjointed and will dwarf the Wollundry Lagoon.	As detailed in the draft Masterplan, the architects considered the exterior of the building and how it would compliment the natural setting by creating a stronger connection with the Wollundry Lagoon and green spaces in the precinct. This will be achieved through creating paved areas, new landscaping, indoor/outdoor bar and through the exterior design.
FIRST NATIONS There were 2 submissions regarding First Nations considerations.	238, 239	Questioned if the Sorry Rock will be relocated if the redevelopment doesn’t proceed. The draft masterplan fails to acknowledge the deep historical significance of the site and it should be designed to be inclusive and reflective of all community, particularly in acknowledging First Nations culture	The Sorry Rock would only be relocated if the redevelopment proceeded or in the event that Wiradjuri/First Nations Elders approached Council for such a request in the future. The concept design is inspired by Uncle Stan Grant Snr and the Wiradjuri/Wiradyuri meaning of Wagga Wagga being a place of dance and celebration. It is proposed that the new performing arts centre would be wrapped in the image of Wiradjuri/Wiradyuri dancers reinforcing that this is a place of dance and celebration in the centre of Wagga Wagga. This unique design will reflect the creativity and culture of our community and was informed with consultation with First Nations community. Consultation will continue through the life of this project.

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-1

Financial Implications

This is report is to recommend the adoption of the draft Masterplan and is not committing Council to any funds. Any future funding of the Masterplan will be subject to a future report for Council consideration. The cost to construct the draft masterplan project works as per the revised AEC report is $58,608,325 for 2024-2025. Funding options for such masterplans can include:

Fully or part funded externally by State and/or Federal Government	Fully or part funded externally by NSW Infrastructure funding and/or Federal Government grants. This is the preferred funding model given Council’s deficit Long Term Financial Plan (LTFP). On occasions, opportunities arise where State and/or Federal Government agencies can provide out-of-round allocations.
Developer Contributions Plan	The plan was completed in 2019 and is fully allocated at present. When the contributions plan is reviewed in the future there will be competing priorities, and this would only be a part contribution relying on other Council or external funding to meet the full costs of the project.
Corporate Contribution	Pursue corporate funding as part of the overall budget along with contributions from State and/or Federal Governments. Whilst an option it is noted that this is unlikely to secure for Local Government infrastructure and will still require guaranteed amounts from State and/or Federal Governments to secure corporate funds.
A project within any future Special Rate Variation	Inclusion as part of any future Special Rate Variation along with contributions from State and Federal governments. This again will be with competing priorities and will require other external contributions to meet full costs of the project.

Policy and Legislation

The draft Masterplan was developed to align with various plans within Council’s planning framework including:

· Community Strategic Plan

· Cultural Plan 2020-2030 item No

· Recreation, Open Space and Community Strategy and Implementation Plan (MP4)

· Reconciliation Action Plan

· All Abilities Inclusion Action Plan

· Riverina Murray Regional Plan

· NSW Cultural Infrastructure Plan 2020-2025

Link to Strategic Plan

Community Place and Identity

Objective: Our community are proud of where we live and our identity

Provide services and facilities that make Wagga Wagga a centre for arts and culture

Risk Management Issues for Council

To progress the draft Masterplan in future years for detailed designs, costings and development external funding will need to be secured.

Internal / External Consultation

In 2017 Council undertook extensive consultations to develop the Wagga Wagga Community Strategic Plan. The community indicated the need for more performance entertainment, more variety in the entertainment offering and more opportunities to participate in the performing arts. Out of Council’s Cultural Plan 2020-2030 community consultation process the community provided feedback on the idea of adding two new performance spaces to the existing Civic Theatre. This response was considered, and the expansion of the Civic Theatre became a key recommendation in the plan (1.03 - Expansion of the Civic Theatre).

In 2020/21 further consultations were conducted for the development of the draft Masterplan across local and national user groups.

Further community engagement was undertaken between 22 November 2023 and 22 December 2023 as part of the Riverside stage 3 concept plans, which included seeking community feedback on the level of support for the expansion of the Civic Theatre.

After a Councillor workshop held 15 May 2023 and a subsequent report to Council on 8 April 2024 the draft Masterplan was placed on public exhibition from 12 April 2024 to 10 May 2024. During the exhibition period, 242 submissions were received, which was a great response from our community. Of those submissions 231 submissions have been categorised as supportive, and 11 as non-supportive.

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

Consult

Involve

Collaborate

Other methods (please list specific details below)

Attachments

1.	Have Your Say - Consolidated Feedback of Responses - Provided under separate cover
2 .	Individual Written Responses Received - Provided under separate cover
3 .	Civic Theatre Draft Masterplan Attachment A - ARM Concept Masterplan Report - Provided under separate cover
4 .	AEC - Revised WWCC Civic Theatre CBA - 6 October 2023 - Provided under separate cover
5 .	Civic Theatre Draft Masterplan Attachment B - Estimate Review 30 March 2022 - Provided under separate cover
6 .	Civic Theatre Draft Masterplan Attachment C - Economic Impact of Wagga Civic Theatre 2018-19 - Provided under separate cover
7 .	Civic Theatre Draft Masterplan Attachment D - WWCT Expansion Project Economic Assessment April 2022 - Provided under separate cover
8 .	Civic Theatre Draft Masterplan Attachment E - Traffic and Parking Impact Assessment - Provided under separate cover
9 .	Civic Theatre Draft Masterplan Attachment F- SOACT ACOUSTIC REVIEW - Provided under separate cover
10 .	Civic Theatre Draft Masterplan Attachment G - SOACT Access Audit Report - Provided under separate cover
11 .	Civic Theatre Draft Masterplan Attachment H - Proposed Basement Floor Plan - Provided under separate cover
12 .	Civic Theatre Draft Masterplan Attachment I - Wollundry Cottage Building Condition Report - Provided under separate cover
13 .	Civic Theatre Draft Masterplan Attachment J - Heritage Advice - Wollundry Cottage - Provided under separate cover
14 .	Have Your Say - Individual Responses -Draft Civic Theatre - Performing Arts Masterplan This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: personnel matters concerning particular individuals. - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-2

RP-2 ON-SITE SEWAGE MANAGEMENT PLAN 2024-2028

Author: Mark Gardiner

Executive: Janice Summerhayes

Summary:

The On-Site Sewage Management Plan 2024-2028 provides a consistent approach for regulating On-Site Sewage Management Systems across the Local Government Area. The plan was placed on public exhibition for 28 days from 12 April 2024 to 10 May 2024 with no submissions received.

Recommendation

That Council:

a note there were no submissions received during the public exhibition period for the draft On-Site Sewage Management Plan 2024-2028

b adopt the On-Site Sewage Management Plan 2024-2028

Report

A review of the On-Site Sewage Management Plan was undertaken to ensure it is still contemporary and in line with health and environmental standards. The review process ensures a consistent approach for on-onsite sewage management practices as the responsible authority for regulating the systems.

Council at its meeting on 8 April 2024 endorsed the draft On-Site Sewage Management Plan 2024-2028 and placed the Plan on public exhibition for a period of 28 days from 12 April 2024 to 10 May 2024, seeking public submissions. No submissions were received on the draft Plan.

It is therefore recommended that Council adopt the On-Site Sewage Management Plan 2024-2028 as exhibited.

Financial Implications

N/A

Policy and Legislation

NSW Local Government Act 1993

NSW Local Government (General) Regulation 2021

Link to Strategic Plan

The Environment

Objective: Our built environment is functional, attractive and health promoting

Improve the facilities of our spaces and places

Risk Management Issues for Council

The On-Site Sewage Management program recognises that there is potential for risk to human health and the environment by the failure of on-site sewage management systems(OSMS) or the inappropriate irrigation of effluent. The level of risk is determined by a number of factors such as density of population, location to a water body, soil type and performance of the system.

Council has regulatory functions in respect of OSMS and offences which could be committed as a result of a failure of an OSMS. A failure by Council to exercise those regulatory functions could result in Council breaching its charter and could expose Council to liability should any damage result from the failure of an OSMS.

Internal / External Consultation

A Councillor workshop regarding the draft On-Site Sewage Management 2024-2028 was held on 18 March 2024. The draft On-Site Sewage Management Plan 2024-2028 was placed on public exhibition for 28 days from 12 April 2024 to 10 May 2024, seeking public submissions. Staff also intend to provide community information and notices as part of implementation of the On-Site Sewage Management Plan 2024-2028.

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

Consult

Involve

Collaborate

Other methods (please list specific details below)

Attachments

1 ⇩.

On-Site Sewage Management Plan 2024-2028

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-3

RP-3 SECTION 3.22 AMENDMENT - INCLUSION OF THE SP1 ZONE IN WAGGA WAGGA LEP 2010

Author: Chloe Boyd

Executive: John Sidgwick

Summary:

Council staff have identified that the SP1 zone is mapped in the Wagga Wagga Local Government Area but is not included in the Land Use Table of the Wagga Wagga Local Environmental Plan 2010. This is an error.

Council staff are seeking to undertake a section 3.22 expedited amendment to include the SP1 zone in the land use table. This amendment would be policy neutral, as including the SP1 zone in the land use table will not impact the land currently zoned SP1, nor will it zone additional land SP1.

Recommendation

That Council adopt the inclusion of the SP1 – Special Activities zone in the Wagga Wagga Local Environmental Plan 2010 land use table, via a section 3.22 expedited amendment.

Report

Council staff have identified that the SP1 – Special Activities zone is mapped in the Wagga Wagga Local Government Area, but is not included in the Land Use Table of the Wagga Wagga Local Environmental Plan 2010 (WWLEP 2010).

What is the SP1 zone?

The SP1 – Special Activities zone is applied to special land uses that are not provided for in other zones. In Wagga Wagga, it applies to approximately 30 lots, which form land uses such as the Monumental and Lawn Cemeteries, and Gregadoo Waste Management Centre. The zoning map identifies the special land use associated with the zone (see Figure 1 for an example).

Figure 1: Example of SP1 zone in Wagga Wagga LGA, with special use identified in mapping. As viewed on the NSW Planning Portal.

The permissibility of the zone aligns with the nominated land use (see extract from the Standard Instrument – Principal Local Environmental Plan below).

Zone SP1 Special Activities

3 Permitted with consent

Aquaculture; The purpose shown on the Land Zoning Map, including any development that is ordinarily incidental or ancillary to development for that purpose

Normally, this would be reflected in the land use table of the local environmental plan, alongside the other zones mapped in the LGA.

What steps need to be taken?

Council staff liaised with the Department of Planning, Housing and Infrastructure (DPHI) to determine the most appropriate pathway forward to address this issue. DPHI advised Council that it could lodge a section 3.22 amendment to include the SP1 zone in the WWLEP 2010, as the land use table omission was an error and required rectification.

What is a section 3.22 expedited amendment?

A section 3.22 amendment is an expedited amendment under the Environmental Planning and Assessment Act 1979. An extract of Division 3.2 of the Environmental Planning and Assessment Act 1979 is provided below.

3.22 Expedited amendments of environmental planning instruments (cf previous s 73A)

(1) An amending environmental planning instrument may be made under this Part without compliance with the provisions of this Act relating to the conditions precedent to the making of the instrument if the instrument, if made, would amend or repeal a provision of a principal instrument in order to do any one or more of the following:

(a) correct an obvious error in the principal instrument consisting of a misdescription, the inconsistent numbering of provisions, a wrong cross-reference, a spelling error, a grammatical mistake, the insertion of obviously missing words, the removal of obviously unnecessary words or a formatting error,

(b) address matters in the principal instrument that are of a consequential, transitional, machinery or other minor nature,

(c) deal with matters that the Minister considers do not warrant compliance with the conditions precedent for the making of the instrument because they will not have any significant adverse impact on the environment or adjoining land,

(c1) deal with matters the NSW Reconstruction Authority considers necessary to give effect to the NSW Reconstruction Authority Act 2022.

(2) A reference in this section to an amendment of an instrument includes a reference to the amendment or replacement of a map adopted by an instrument.

(2A) For the purposes of subsection (1)(c1), the Minister may direct that the NSW Reconstruction Authority is:

(a) the planning proposal authority for this Part, or

(b) a local plan-making authority for section 3.31.

(2B) For subsection (2A), the Minister’s direction may provide that the NSW Reconstruction Authority must exercise the functions of a planning proposal authority or local plan-making authority—

(a) for a particular period or for particular stages of development, or

(b) only in relation to certain matters.

Council staff anticipate this section 3.22 amendment would be undertaken pursuant to section 3.22(1)(b), as the proposed change is of a minor nature, seeking only to match the land use table listed in the WWLEP 2010 with the zones applied on the maps of the WWLEP 2010. The Parliamentary Counsel Office will ultimately determine under which clause the amendment will be made.

What will be the impact of this amendment?

Including the SP1 zone in the land use table will not impact the land currently zoned SP1, nor will it zone additional land SP1. The amendment will only ensure consistency between the Land Use Table and the WWLEP 2010 maps.

Staff are seeking a Council Resolution to progress the section 3.22 amendment, as is consistent with the process previously used for mapping anomalies. If endorsed by councillors, staff would seek to immediately lodge the section 3.22 amendment via the form provided at Attachment 1.

Financial Implications

Council does not have to pay fees to lodge a section 3.22 amendment. The amendment will not result in direct changes to Council’s finances.

Policy and Legislation

Environmental Planning and Assessment Act 1979

Wagga Wagga Local Environmental Plan 2010

Standard Instrument – Principal Local Environmental Plan

Link to Strategic Plan

The Environment

Objective: Future growth and development of Wagga Wagga is planned for in a sustainable manner

Ensure sustainable urban development

Risk Management Issues for Council

The omission of the SP1 zone in the land use table despite the zone being mapped in the WWLEP 2010 is an error. The Department of Planning, Housing and Infrastructure has identified that this issue requires rectification. There is also a risk that inappropriate land uses may be enabled on the SP1-zoned sites, as the permissible land uses are not included in the WWLEP 2010. If Council does not adopt this report, the WWLEP 2010 will remain in error, creating confusion for practitioners, the community and industry.

Internal / External Consultation

A section 3.22 amendment is not subject to public exhibition, as it is generally of an inconsequential or minor nature. The proposed amendment – to include the SP1 zone in the WWLEP 2010 to reflect it being mapped in the LGA – is considered minor in nature. It will not alter the existing areas zoned SP1, nor will it zone additional areas SP1. This is a policy neutral amendment that must be undertaken to correct the WWLEP 2010.

Attachments

1 ⇩.

Attachment 1 - Planning Circular PS 21-014

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-4

RP-4 NSW ACCELERATED INFRASTRUCTURE FUND – SUCCESSFUL APPLICATION

Author: Lou Hawkins

Executive: John Sidgwick

Summary:

Council has been successful in attracting $70M of grant funding through the Accelerated Infrastructure Fund – Round 3.

The funding was announced by the Minister for Planning and Open Spaces as part of an investment of $137.19M in the Accelerated Infrastructure Fund program to fund nine regional infrastructure projects, including three in Wagga Wagga.

The funding is designed to provide critical infrastructure to support sewer upgrades in the Northern Growth Area and the duplication of Plumpton Road North and Plumpton Road South to support the delivery of 14,500 new homes.

Recommendation

That Council:

a accept the funding offer of $21,225,567 for the Northern Growth Area Sewer Upgrades Project from the Department of Planning, Housing and Infrastructure

b accept the funding offer of $24,900,366 for the Plumpton Road North Project from the Department of Planning, Housing and Infrastructure

c accept the funding offer of $24,670,282 for the Plumpton Road South Project from the Department of Planning, Housing and Infrastructure

d authorise the General Manager or delegate to enter into funding agreements with the Department of Planning, Housing and Infrastructure

e authorise the affixing of Council’s common seal to any relevant documents as required.

Report

Council has been successful in attracting $70M of grant funding through the Accelerated Infrastructure Fund (AIF) – Round 3. The grant application sought funding for:

1. Upgrades to the sewer network in the north of Wagga Wagga

2. Duplication of Plumpton Road between Lake Albert Road and Gregadoo Road (Plumpton Road North)

3. Duplication of Plumpton Road between Gregadoo Road and Rowan Road South (Plumpton Road South)

Council initially applied for funding in October 2022 after briefing councillors on the application in September 2022, but was unsuccessful in that round. In December 2023 the Department contacted Council to advise they were considering Council’s submission as part of Round 3 of the AIF process. Council staff provided additional supporting information at the request of the department. In May 2024 Council staff were notified that the application had been successful in attracting grant funding for the three key enabling infrastructure projects.

On 29 May 2024 the Minister for Planning and Public Spaces announced a further investment of $137.9M under the Accelerated Infrastructure Fund (Tranche 3) (see Attachment 1). The funding announcement was part of a wider announcement by the Minister for Planning and Open Spaces of $201.9M infrastructure boost to support the delivery of 24,000 new regional homes.

Council has been successful in their application for $70,796,215 towards three projects:

1. Northern Growth Area Sewer Upgrades

2. Duplication of Plumpton Road between Lake Albert Road and Gregadoo Road (Plumpton Road North)

3. Duplication of Plumpton Road between Gregadoo Road and Rowan Road South (Plumpton Road South)

These projects are designed to support the delivery of 14,500 new homes in Wagga Wagga.

Project Context

In November and December 2022, council staff presented papers to Council in relation to two planning proposals in the Southern Growth Area (planning proposal LEP21/0001 - Sunnyside Ventures) and LEP21/0006 (Rowan Village).

Both reports highlighted a shortfall in the funding of infrastructure contributions that could be collected under section 7.11. The intent of the AIF funding applications was to fill that contributions gap to ensure the delivery of critical infrastructure within the Northern and Southern Growth Area. In announcing the successful funding applications, the Minister for Planning and Open Space has linked the provision of funding towards critical infrastructure to support the development of new homes.

The Strategic Context

Northern Growth Area

The Northern Growth Area is a Council-led greenfield residential growth area. Preparation of technical studies and project scoping are currently underway. The Northern Growth Area sewer upgrades will complement the structure planning for the Northern Growth Area. Although additional technical work and infrastructure upgrades to the sewer network will be required as part of the structure planning process, the AIF funded sewer upgrades will contribute significantly to supporting early stages of the Northern Growth Area. There will be no conflicting or detrimental impact on the planning process for the Northern Growth Area and the infrastructure built using this funding will contribute to supporting early stages of the Northern Growth Area prior to infrastructure contributions being paid in the masterplan area.

Southern Growth Area

Council is currently working with the developers of Sunnyside and Rowan Village on a proposed planning agreement in relation to the development of Stage 1 of the Southern Growth Area. This funding directly impacts the proposed planning agreement. The current planning agreement offer includes a proposal to construct approximately $53M worth of upgrades to Plumpton Road, including multiple intersection upgrades and duplication of specific sections. The AIF funding will require changes to the proponent’s planning agreement and Council staff will liaise proactively with the proponents to update the offer. This funding announcement does not impact any other elements of the proposed planning agreement and will not affect the current negotiations with the developer on these items.

While the proposed planning agreement is most impacted by the attraction of this grant funding, there are further implications for the current planning proposal under assessment by Council. At the time of the original grant application, Council was assessing two previous applications in Sunnyside and Rowan Village, now forming Zone 1 of the Southern Growth Area. The application for the AIF grant included in its justification the need for enabling infrastructure to unlock residential growth in the Southern Growth Area and connect new growth to Wagga Wagga’s key employment hubs. The justification for funding for the North and South Plumpton Road upgrades is intrinsically linked to the delivery of housing in the south of the city.

Project Overview

Northern Growth Area Sewer Upgrades

Project Description

This project links the Northern Growth Area and Bomen Special Activation Precinct and will provide capacity to cater for housing growth and industrial growth in the north of the City. This project will see an additional three pump stations on the northern side of the river, a sewer treatment plant orbal inlet, and additional 1.5km trunk main and 3.62km sewer mains.

Funding Details

Project Estimated Cost	AIF3 Funding	Council Funding Required
$28,300,755	$21,225,567	$7,075,188

The Northern Growth Area includes 900 hectares of land identified for urban release. Based on general planning assumptions, the area has a dwelling yield of between 6,000 and 9,000 new dwellings over 20+ years.

The Bomen Special Activation Precinct includes 4,424 hectares of employment land, providing between 3,400 and 6,050 new jobs.

Plumpton Road North Project

Project Description

Considered Stage 1, this project includes the duplication of Plumpton Road between Lake Albert Road and Gregadoo Road (a distance of 3.15km), the upgrade of five intersections and the associated stormwater infrastructure required. These upgrades will provide direct connection between the Southern Growth Area and key employment hubs and community services. The upgrade of this key infrastructure ahead of development will provide certainty for the development industry and the community.

Funding Details

Project Estimated Cost

AIF3 Funding

Council Funding Required

$33,200,488

$24,900,366

(DPHI - $2,620,000.00)

(Restart NSW - $22,280,366)

$8,300,122

Stage 1 of the Southern Growth Area will deliver approximately 2,900 dwellings. The enabling infrastructure will also support future development of the Southern Growth Area’s Zones 2-4 in the long-term, supporting a potential additional 1,850 dwellings.

Plumpton Road South project

Funding Details

This project is Stage 2 of the Plumpton Road upgrade and focuses on the area from Gregadoo Road to Rowan Road. It includes the duplication of the road (approximately 1.67 km), the upgrade of two intersections and the associated stormwater infrastructure required along the road. This project improves the connectivity from the Southern Growth Area to key employment hubs, recreation facilities, schools and community services. The provision of this upgrade before the development of the Southern Growth Area provides the community and the development industry with certainty and the infrastructure required to support the development.

Project Estimated Cost	AIF3 Funding	Council Funding Required
$32,893,710	$24,670,282	$8,223,428

Financial Implications

Summary

Project	Total Estimated Cost	AIF3 Funding	Council Contribution	Council contribution Funding Source
Northern Growth Area - Sewer Upgrades	$28,300,755	$21,225,567	$7,075,188	Sewer Reserve
Southern Growth Area - Plumpton Road North	$33,200,488	$24,900,366	$8,300,122	Interim funding source of Borrowings, with repayments paid by Developer, included in VPA
Southern Growth Area - Plumpton Road South	$32,893,710	$24,670,282	$8,223,428	Interim funding source of Borrowings, with repayments paid by Developer, included in VPA
	$94,394,953	$70,796,215	$23,598,738

Under the funding requirements for the AIF, Council is required to contribute a minimum of 25% towards the grant. Over the three successful projects this equates to a Council contribution of $23,598,736. This required contribution will be met as follows:

Northern Growth Area - $7,075,188 Council co-contribution will be funded from the Sewer Reserve.

Southern Growth Area – The proponents for LEP24/0001 have requested to enter into a Voluntary Planning Agreement to fund the delivery of infrastructure required as part of the planning proposal. This approach has been informed by the development of an Infrastructure Servicing Delivery Plan (ISDP) that identifies and costs the necessary physical and community infrastructure required. Under the ISDP, the proponents have identified the duplication of Plumpton Road North and South, at an estimated cost of $53M.

The $16,523,550 Council co-contribution ($8,300,122 + $8,223,428) will be sought from the proponents for the current planning proposal (LEP24/0001 Sunnyside Ventures and Rowan Village), with this figure subject to cost escalation at time of payment.

Allocation of project budgets

Due to the draft 2024/25 Long Term Financial Plan currently on public exhibition, the total project budgets (including planned phasing over the life of the projects) will be included in the 2024/25 capital works program after 1 July 2024.

Policy and Legislation

N/A

Link to Strategic Plan

Growing Economy

Objective: Wagga Wagga is an attractive location for people to live, work and invest

Encourage and support investment to develop Wagga Wagga

Risk Management Issues for Council

Project Budget

While cost escalation was factored into the proposed budgets, there is risk that project costs have increased beyond initial estimates.

Project Timelines

Concept designs have been completed for the projects; however, the time required to prepare detailed design and undertake tendering for the projects poses a risk to the required June 2026 completion timeframe.

The technical reports and assessments likely to be required are expected to take 12-18 months to complete and must be completed prior to works commencing. The preparation and approval of these regulatory approvals (identified below) pose a risk to the required June 2026 completion timeframe.

Regulatory approvals

Engaging with Authorities

In the Northern Growth Area Sewer Upgrades, the duplicated trunk lines are adjacent to Dukes Creek and river crossings, which will require engagement with the relevant authorities.

Review of Environmental Factors

The projects will require approval under Part 5 of the Environmental Planning & Assessment Act 1979 through a Review of Environmental Factors (REF).

Aboriginal Cultural Heritage

Council will need to undertake a due diligence assessment to understand whether the activity will result in harm to any Aboriginal objects. The due diligence will need to be undertaken in accordance with the ‘Due Diligence Code of Practice for the Protection of Aboriginal Objects in New South Wales.’

Biodiversity

The draft Planning Proposal currently under assessment for the Rowan Village and Sunnyside developments (Stage 1 of the Southern Growth Area) includes a draft ‘summary of results’ (‘what we have’) for the Plumpton Road corridor. The report was prepared by Capital Ecology. The summary of results of the biodiversity surveys were carried out in accordance with Stage 1 of the NSW Biodiversity Assessment Method (BAM) for the road widening work of Plumpton Road. The summary of results does not consider any environmental assessment under the Part 5 Activity pathway of Environment Planning & Assessment Act 1979 or Biodiversity Conservation Act 2016.

The assessment does not include the associated impacts from the development footprint associated with the designed road upgrade. To move forward with completing the works, the document would need to determine if the proposed activity is likely to significantly affect Threatened Species. If so, a full Biodiversity Development Assessment Report (BDAR) would need to be completed incorporating the summary of results. Given the significant vegetation present, a BDAR or Species Impact Statement (SIS) would be required.

Property and Land

Part of the existing alignment of this stretch of Plumpton Road extends outside the existing road corridor and encroaches on Crown Land. It may be necessary to utilise and/or acquire additional land from the Crown to facilitate the construction of the road.

To facilitate the road widening, there are portions of Council-owned community land adjacent to the road corridor that will need to be dedicated for road widening purposes.

Risk mitigation strategies

A Project Control Group (PCG) will be established to manage delivery of each enabling infrastructure project, with a primary PCG to oversee all three. Having PCGs with a clear governance structure will ensure that the many moving parts of these projects can be managed and delivered in the most efficient way possible. The PCGs will manage risks associated with cost, timing and regulatory approvals through the timely sharing of information, expedited decision making, budget control and time management. This approach has previously been employed to deliver the Bomen Industrial Park and was an effective and appropriate control mechanism to manage risk and major project delivery.

Planned Delivery

Schedule 5 of each of the three AIF Regional Funding Agreement Wagga Wagga City Council specify the project delivery milestones. Council staff are reviewing these funding and project milestones and will advise of suitability or requirements for variation once complete.

Date of completion	Milestone	Funding payable upon completion of Milestone
Date of completion	Milestone	NGA Sewer	P’Road North	P’Road South
Date of this deed	Milestone 1 – Execution of Deed & Draft Project Plan	$21,225,566.75 (equivalent to 100% of total funding under executed agreement)	$2,620,000.00 – DPHI Funding (Remaining $22,280,365.61 to be funded by Restart NSW under a separate funding agreement, to be paid at Milestone 1)	$24,670,281.96 (equivalent to 100% of total funding under executed agreement)
No later than 1 month after the Date of this Deed	Milestone 2 – Accepted Final Project Plan and Conformation of Recipient Contribution	Nil	Nil	Nil
In accordance with approved project plan	Milestone 3 – Completion of Planning Approvals (if applicable) and Detailed Design	Nil	Nil	Nil
No later than 20 Business Days before the Last Date for Commencement of Construction	Milestone 4 – Notice of Construction Commencement	Nil	Nil	Nil
No later than 30 June 2026	Milestone 5 – Practical Completion	Nil	Nil	Nil
No later than 3 months after Milestone 5 Practical Completion	Milestone 6 – Project Acquittal	Nil	Nil	Nil

Internal / External Consultation

Councillors Workshop

Attachments

1 ⇩.	Wagga Wagga City Council Letter
2 ⇩.	AIF Regional Funding Agreement Wagga Wagga City Council - Northern Growth Area - Sewer Upgrades
3 ⇩.	AIF Regional Funding Agreement Wagga Wagga City Council - Plumpton Road North (ConFund Part)
4 ⇩.	AIR Regional Funding Agreement Wagga City Council - Plumpton Road South

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-5

RP-5 RENEWAL OF COMMUNITY, CULTURAL AND SPORTING LEASES AND LICENCES FOR THE 2024/25 FINANCIAL YEAR

Author: Matthew Dombrovski

Executive: John Sidgwick

Summary:

This report provides an update on the renewal of lease and licence agreements with sporting, cultural and community associations who occupy Council land and/or buildings which are due to expire during the 2024/25 financial year.

Recommendation

That Council:

a delegate authority to the General Manager or their delegate to negotiate and execute renewal of the community, cultural or sporting association lease and licence agreements as detailed in the body of this report.

b authorise the affixing of Council’s common seal to all relevant documents as required

Report

Council has a portfolio of approximately 75 community, cultural and sporting association lease and licence agreements. These agreements regulate the occupation of Council owned and controlled land and building assets, and generally include the following conditions:-

STANDARD CONDITIONS
Agreement duration	Up to five years.
Fees	Rent and other occupation fees as per the Council’s Fees and Charges as at the date of commencement. (Currently the Council’s minimum community rent is $800 per annum including GST and will be reviewed as of 1 July 2024.)
Fee increases	Rent and other occupation fees reviewed annually on the anniversary of commencement as per the Council’s Fees and Charges.
Public Liability Insurance	No less than $20 million with Wagga Wagga City Council listed as an interested party.
Occupation Costs	Tenant to meet costs associated with occupation of the premises, including but not limited to water, gas, electricity, fire safety, sewer and waste disposal.
Maintenance Responsibilities	Tenant to be responsible for routine upkeep, servicing of equipment and day-to-day maintenance. The Council is responsible for works of a structural nature only (where Council owned buildings are occupied).
Preparation Fees	As per the Council’s adopted Revenue and Pricing Policy current as at the date of commencement of the renewed agreement (currently the licence preparation fee is $275 including GST). Where Council instructs solicitors to prepare agreements, legal fees incurred are reimbursed by the tenant on a 100% cost recovery basis.

During the 2024/25 financial year, the agreements listed below will expire. Renewal is recommended upon similar terms and conditions to the current agreements. Each of the tenants identified below have generally complied with their obligations under the current licence agreement and as such Council officers recommend renewing the licence agreement.

The agreements relate to Crown Land managed by Council, operational and community land as set out in the following tables:

CROWN LAND
Note: All agreements over Crown Land require review by Council’s Native Title Manager in accordance with section 8.3 of the Crown Land Management Act 2016 (taking effect from 1 July 2018). Under the aforementioned legislation, Council manages Crown Land as community land under the Local Government Act 1993 and is required to give public notice of a proposal to lease or licence of land. If objecting submissions are received in relation to any proposed agreement, a further report will be submitted to Council for consideration.
Organisation	Property Address	Expiry Date	Use
Association of Riverina Cultural Clubs Inc.	133 Tarcutta Street, Wagga Wagga	11 Sept 2024	Arts and cultural meetings and activities
South Wagga Tennis Club Inc.	Tennyson Park, 40 Oates Avenue, Wagga Wagga	28 Feb 2025	Tennis clubhouse and tennis activities
Wagga & Bidgee District Pony Club Incorporated.	69 East Street, North Wagga	31 May 2025	Equestrian events and associated activities
Bidgee Dragons Incorporated.	Nelson Drive, Lake Albert	30 June 2025	Boat storage shed and associated activities
Mangoplah Cookardinia United-Eastlakes Football Club Incorporated.	Reserve 81402 at Mangoplah Oval	31 Dec 2024	Football ground and clubhouse
Wagga Triants Triathalon Club Incorporated.	Apex Park Kiosk, Lake Albert	30 Sept 2024	Storage of triathalon equipment
The Wagga Wagga Women’s Shed Incorporated.	Cnr Beckwith & Kincaid Street, Wagga Wagga	31 Jan 2025	Women’s shed and associated activities

OPERATIONAL LAND
Organisation	Property Address	Expiry Date	Use
Murrumbidgee Local Health District	Part Senior Citizens Centre, 204, Tarcutta Street, Wagga Wagga	31 May 2025	Baby health clinic rooms and associated activities
Australian Red Cross Society	16 Wiradjuri Crescent, Wagga Wagga	31 May 2025	Office and meeting rooms

COMMUNITY LAND
Note: Under Section 47A of the Local Government Act 1993 Council is required to give public notice of a proposal to lease or licence of land classified as community land. If objecting submissions are received in relation to any proposed agreement, a further report will be submitted to Council for consideration.
Organisation	Property Address	Expiry Date	Use
Wagga Wagga Sailing Club Incorporated.	Lake Albert foreshore off Lakehaven Drive, Lake Albert	30 Sept 2024	Boat shed and associated activities

Financial Implications

Rent and other occupation fees are charged as per Council’s adopted Fees and Charges Policy as at the date of commencement of the renewed agreement. The current minimum community fee is $800 per annum including GST (to be reviewed 1 July 2024). The total rent received is included in Council’s annual operating income budget.

The above tables represent a renewal of existing arrangements. Accordingly, there will be no further change to Council’s LTFP. Lease and licence fees will continue to be reviewed in accordance with the annual review of endorsed Fees and Charges.

In respect of the Crown Land leases, the net proceeds of dedicated or reserved Crown land must be applied for permitted purposes pursuant to section 3.16 of the Crown Land Management Act 2016 (i.e.: improving, managing and/or preparing plans of management for Crown land.)

Policy and Legislation

Local Government Act 1993

Crown Land Management Act 2016

Native Title Act 1993

Acquisition, Disposal and Management of Land Policy (POL 038)

Link to Strategic Plan

Safe and Healthy Community

Objective: Our community embraces healthier lifestyle choices and practices

Promote access and participation for all sections of the community to a full range of sports and recreational activities

Risk Management Issues for Council

Failure to support to renewal of the licence agreements may have reputational implications for Council.

Internal / External Consultation

Internal consultation has been undertaken with Council’s Regional Activation, Operations and Community directorates. Public notification of proposed agreements concerning Council community land and Crown Land managed under the Local Government Act 1993 is required as outlined below. Direct consultation with Native Title Interests and Aboriginal Land Claimants may also be required in the case of Crown Land.

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

Consult

Involve

Collaborate

Other methods (please list specific details below)

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-6

RP-6 COMMUNITY LICENCE RENEWAL AND EXTENSION OF LICENCE AREA - PART 80 CONNORTON STREET, URANQUINTY

Author: Matthew Dombrovski

Executive: John Sidgwick

Summary:

This report seeks Council endorsement to enter into a new community licence agreement and extend the current licence area licenced by The Quinty Mens Shed Incorporated over land located at 80 Connorton Street, Uranquinty (being part Lot 2 DP 590564).

Recommendation

That Council:

a agree to extend the area licenced by The Quinty Mens Shed Incorporated as outlined in the body of this report

b delegate authority to the General Manager or their delegate to negotiate entry into a community licence agreement with The Quinty Mens Shed Incorporated over the land located at 80 Connorton Street, Uranquinty (being part Lot 2 DP 590564) upon the terms noted in the body of this report

c delegate authority to the General Manager or delegate to execute all documents as required

d authorise the affixing of Council’s common seal to all documents as required

Report

Reference is made to Council owned operational land located at 80 Connorton Street, Uranquinty, being Lot 2 DP 590564. The property is zoned RU5 (Village) and has an area of approximately 6.4Ha.

The Quinty Mens Shed Incorporated (Mens Shed) currently occupy part of 80 Connorton Street, Uranquinty (being part Lot 2 DP 590564) under a community licence agreement being an area of approximately 1600m2. The Mens Shed have held a licence agreement over the land since 1 January 2014 for the purpose of office duties and associated activities with the running of a Mens Shed. It is noted that the Mens Shed built the shed on site and are the current owner of the shed.

Extension of licence area:

Council officers have received a request from the Mens Shed seeking a variation to their licence area by extending the northeastern boundary 15m to the north, which will add approximately 510m2 of additional land area to their existing licence agreement (to a total size of approximately 2110m2). Annexure A identifies the current licenced area to the Mens Shed and indicates the area requested to add to the licence agreement.

It is also noted that the Mens Shed have a shipping container which currently sits outside the licenced area The proposed extension of the licence area ensures that this asset is retained in the boundary of land licensed by the Mens Shed.

The Mens Shed are currently developing an expansion plan which will involve the construction of an additional shed on site. Whilst at this time Council staff do not have any details on the shed development, it is anticipated that any new shed would be located within the additional licence area.

Council has recently resolved (Resolution 24/128) to support the relocation of the Uranquinty Rural Fire Brigade to a location northeast of the proposed extension site. Council officers understand that there are currently discussions being undertaken between the Mens Shed and the Rural Fire Service in relation to the future use of the existing Uranquinty Fire Shed. It is noted that assets of the Rural Fire Service are vested in Council pursuant to Section 119 of the Rural Fires Act 197, and therefore any final decision as to what happens to this asset will rest with Council and be the subject of a further report.

Renewal of licence agreement:

Council officers note that the current agreement is due to expire on the 31 December 2024. The Mens Shed have been active users of the site and actively involved within the Uranquinty community. The Mens Shed have generally complied with their obligations under the current licence agreement and as such Council officers recommend renewing the licence agreement in accordance with the existing terms of the licence agreement as per the table below:

STANDARD CONDITIONS
Premises	Part Lot 2 DP 590564 known as 80 Connorton Street, Uranquinty, having an approximate area of 2110m2 shown outlined in red on the attached Annexure B.
Permitted Use	Office space and associated activities with the running of a Mens Shed.
Commencement date	1 January 2025
Agreement duration	Five (5) years
Fees	Rent and other occupation fees as per Council’s endorsed Fees and Charges as at the date of commencement. (Currently the Council’s minimum community rent is $800 per annum including GST and will be reviewed as of 1 July 2024.)
Fee increases	Rent and other occupation fees adjusted annually on the anniversary of commencement as per Council’s endorsed Fees and Charges.
Public Liability Insurance	No less than $20 million with Wagga Wagga City Council listed as an interested party.
Occupation Costs	Tenant to meet costs associated with occupation of the premises including but not limited to water, gas, electricity, fire safety, sewer and waste disposal.
Maintenance Responsibilities	Tenant responsible for routine upkeep, servicing of equipment and day-to-day maintenance. The Council is responsible for works of a structural nature only (where Council owned buildings are occupied).
Preparation Fees	As per Council’s endorsed Revenue and Pricing Policy current as at the date of commencement of the renewed agreement. (Currently the licence preparation fee is $275 including GST and will be reviewed as of 1 July 2024.

Financial Implications

Rent and other occupation fees are charged as per Council’s endorsed Fees and Charges as at the date of commencement of the renewed agreement. The total rent received is included in Council’s annual operating income budget. As this report relates to the extension of the licensed area under a new licence agreement, the only financial implication to Council would be the receipt of the licence preparation fees and rent.

Policy and Legislation

Local Government Act 1993

Rural Fires Act 1997

Acquisition, Disposal and Management of Land Policy (POL 038)

Link to Strategic Plan

Community Place and Identity

Objective: Our community feel welcome, included and connected

Activate community spaces to promote connectedness

Risk Management Issues for Council

Council has a responsibility to appropriately manage its property assets. Council officers note and support the ongoing use of Council owned land by community groups who provide an important service to the community. Failure to support an extension of the licence area and the renewal of the licence agreement may lead to reputational implications for Council.

Internal / External Consultation

Internal consultation has been undertaken within the Regional Activation and Infrastructure directorates.

Attachments

1 ⇩.	Annexure A
2 ⇩.	Annexure B

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-7

RP-7 WAGGA CRICKET GROUND CONCEPT MASTERPLAN

Author: Joshua Walsh

Executive: John Sidgwick

Summary:

In recent years, staff have received multiple requests for consideration of projects at the Wagga Cricket Ground.

Following these requests, staff developed a list of key priorities for Wagga Cricket Ground in consultation with the key user groups.

In August 2023, staff engaged Otium Planning Group to conduct further stakeholder consultation and to prepare a concept masterplan for Wagga Cricket Ground.

Recommendation

That Council:

a receives the Wagga Cricket Ground Masterplan

b place the Wagga Cricket Ground Masterplan on public exhibition for a period of 30 days from 14 June 2024 to 14 July 2024 and invite submissions until 21 July 2024 on the document

c receive a further report following the public exhibition and submission period:

i addressing any submission made in respect of the Wagga Cricket Ground masterplan

ii proposing adoption of the Wagga Cricket Ground Masterplan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Report

In 2021 following multiple requests for consideration of projects at the Wagga Cricket Ground (WCG), staff met with the key user groups to discuss potential future development options. In consultation with the key user groups, staff developed a list of key priorities for the redevelopment and upgrade of the WCG.

To develop these priorities further, in August 2023, Otium Planning Group was engaged to conduct further stakeholder engagement to develop a draft concept masterplan for Wagga Cricket Ground. A key consideration of the masterplan was the removal of the cycling track from around the oval. This had previously been identified for removal once the Pomingalarna cycling complex was completed as it is reaching its end of asset life and will become an increasing maintenance burden. Removing the cycle track enables expansion of the turf playing oval, creating space for a full-sized rectangular sports field. This expansion increases the site's potential for bookings, as it would be able to be used for competitions rather than just training sessions.

It is intended the masterplan serves as a long-term strategic document, developed to guide future works by ensuring they are completed in line with identified priorities derived from stakeholder and community consultation. This approach ensures that any redevelopment occurs in a systematic manner, aligned with the masterplan's objectives, rather than via ad hoc decisions.

Initial high level in-house costings of the project estimate the total cost of implementing the masterplan to be in excess of $4.2M. Currently, there is no allocated funding for Wagga Cricket Ground projects within the Council's Long Term Financial Plan. The development of this masterplan will assist future funding allocations and grant applications. Prior to consideration of funding, each project element will be subject to further analysis including a business case and detailed costing estimate during that project’s planning phase.

Staff note that Wagga Cricket Ground is Crown Land. Any future works proposed in the masterplan would be subject to the appropriate Crown Land and Native Title assessments being completed.

Financial Implications

The total cost of implementing all items identified within the masterplan is estimated to be in excess of $4.2M which is currently unfunded. Prior to consideration of funding each project element will be subject to further analysis including a business case and detailed costing estimate during that project’s planning phase

In order for the masterplan to be implemented, grant funding along with Council contribution and other stakeholder funding will be required, which is currently not included in Council’s Long Term Financial Plan.

Policy and Legislation

Recreation, Open Space and Community Strategy and Implementation Plan 2040

Link to Strategic Plan

Growing Economy

Objective: Wagga Wagga is a hub for activity

Facilitate the development of vibrant precincts

Risk Management Issues for Council

The risks associated with implementing this Master Plan relate to process, cost, environmental, WHS and contractor performance. These risks will be addressed as part of the Council’s project management and contractor performance management systems.

Internal / External Consultation

The stakeholder engagement findings are included in the masterplan document. In 2021, multiple stakeholder engagement sessions were held by staff to develop a list of priorities for Wagga Cricket Ground following user group and community requests. In 2023, Otium and staff conducted further stakeholder engagements sessions during the development of the masterplan.

Mail

Traditional Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media release

Media opportunity

TV/radio advertising

One-on-one meeting(s)

Community meeting(s)

Stakeholder workshop(s)

Drop-in session(s)

Survey/feedback form(s)

Have your Say

Email newsletter

Social media

Website

Inform

Consult

Involve

Collaborate

Other methods (please list specific details below)

Attachments

Wagga Cricket Ground Masterplan - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-8

RP-8 AUDIT, RISK AND IMPROVEMENT COMMITTEE MEMBERSHIP

Author: Nicole Johnson

Executive: Scott Gray

Summary:

Amendments have been made to the Local Government (General) Regulation 2021 impacting on Councillor voting members of the Audit, Risk and Improvement Committee. Council’s current Councillor membership will expire on 30 June 2024.

It is recommended that Council appoint one non-voting Councillor member to the Audit, Risk and Improvement Committee for the remainder of the Council term.

Recommendation

That Council:

a note amendments to the Local Government (General) Regulation 2021 and enforcement of the Risk Management and Internal Audit for Local Government in NSW Guidelines NSW that come into effect from 1 July 2024

b note expired membership of current appointed Councillors on the Audit, Risk and Improvement Committee (ARIC) and thank those Councillors for their service and contribution to the ARIC over this term of Council

c appoint one Councillor as a non-voting member and one Councillor as an alternate member on the Audit, Risk and Improvement Committee for the remainder of the Council term

Report

Amendments have been made to the Local Government (General) Regulation 2021 to require all councils to have a risk management framework and an internal audit function and includes changed provision relating to membership requirements for audit risk and improvement committees.

The Local Government Act 1993 (‘Local Government Act’), the Local Government (General) Regulation 2021 (‘Local Government Regulation’) and Risk Management and Internal Audit for Local Government in NSW Guidelines (Guidelines) require each council in NSW to have:

- an audit, risk and improvement committee that continuously reviews and provides independent advice to the council on how it is functioning and managing risk

- a robust risk management framework that accurately identifies and mitigates the risks facing the council and its operations, and

- an effective internal audit function that provides independent advice as to whether the council is functioning effectively and the council’s internal controls to manage risk are working.

These three mandatory governance mechanisms are key to ensuring that councils are doing things the best way they can for their communities and are on track to delivering their community’s goals and objectives.

The Guidelines have been issued under section 23A of the Local Government Act which confers on the “Departmental Chief Executive” of the Office of Local Government the power to prepare, adopt or vary guidelines relating to the exercise by a council of any of its functions.

Councils are required to consider these Guidelines when implementing the requirements prescribed under the Act and the Regulation relating to Audit, Risk and Improvement Committees, risk management and internal audit.

Councils are required to comply with these requirements from 1 July 2024 and, commencing with the 2024/25 annual report, to attest to their compliance with the requirements in their annual reports.

Although Council has these requirements in place, further provisions restrict Councillors being a voting member on the Audit, Risk and Improvement Committee (ARIC). However, provisions do allow Council to have one non-voting Councillor member on the ARIC, excluding the Mayor.

As a result, Councillors Michael Henderson and Rod Kendall are no longer members of the Audit, Risk and Improvement Committee as of 30 June 2024. This provision also applies to alternate members being Councillors Tim Koschel, Jenny McKinnon and Amelia Parkins.

It is recommended that Council appoint one non-voting member for the remainder of the Council term, being one meeting on 15 August 2024.

Financial Implications

N/A

Policy and Legislation

Risk Management and Internal Audit for Local Government in NSW Guidelines

Local Government (General) Regulations 2021

Link to Strategic Plan

Community leadership and collaboration

Objective: Wagga Wagga has strong community leadership and a shared vision for the future

Our leaders represent our community

Risk Management Issues for Council

Council from 1 July 2024 must comply with amendments to the Local Government (General) Regulation 2021

Internal / External Consultation

Audit Risk and Improvement Committee

Current Councillor members of the Audit Risk and Improvement Committee

Councillors via Councillors Workshop with the ARIC Chair on 3 June 2024

Report submitted to the Ordinary Meeting of Council on Tuesday 11 June 2024

RP-10

RP-10 QUESTIONS WITH NOTICE

Author: Scott Gray

Summary:

This report is to list questions with notice raised by Councillors in accordance with Council’s Code of Meeting Practice.

Recommendation

That Council receive and note the report.

Report

The following questions with notice were received prior to the meeting, in accordance with the Code of Meeting Practice.

Councillor J McKinnon requested a progress report on the Incarnie Crescent Stormwater Augmentation project.

Council is redesigning the Incarnie Crescent Stormwater Augmentation to amend the extent of pipe works and include new pumps as modelling shows that the additional pipe work proposed to be installed as part of the current design has very little benefit for a 1 in 10 event when the flood gates are open and no benefit if the flood gates are closed and a storm event occurs unless new and upgraded pumps are installed at gates 7 & 8 respectively. Council will shortly be contacting the funding provider to explain the modelling and seek a variation to the project to modify the scope and seek an extension of time to implement the works.

Councillor R Kendall requested information in relation to an approximate five-year-old residence with partial fire damage, why does a fire damaged building with the intention to rebuild as original, require a development application in addition to a construction certificate, rather than just the issue of a construction certificate?

If the dwelling is rebuilt in regard to the consent issued for the dwelling then only a Construction Certificate will be required. However if there any changes to the layout, materials etc then this would trigger the requirement for a development application.

In regards to the specific scenario raised by Councillor Kendall, development consent is required for the demolition of the fire damaged portion of the dwelling unless a demolition order is issued. Contact has been made with the customer and options have been provided.

Councillor M Henderson requested information on Boiling Down Road in relation to the increased traffic and the deteriorating condition of the road.

There are 3 State Significant Projects along Boiling Down Road that will have an impact on Boiling Down Road during their construction phase. They are the new 500kVA overhead power lines from the Gregadoo Substation to South Australia that run parallel to Boiling Down Road (Secure Energy Project), a solar farm on the north side of Boiling Down Road between the Gregadoo Substation and Redbank Road and a Battery Energy Storage Facility on the southwest corner of the Boiling Down Road and Redbank Road intersection. The Secure Energy Project is the only development that has commenced construction with the expansion of the Substation on the corner of Boiling Down Road and Ashfords Road. This project does have a road condition monitoring and maintenance requirement conditioned upon it as well as a complaint handling requirement. Council will inspect the road to determine its condition and if the current condition can be attributed to the project. If the current condition can be attributed to the Secure Energy Project construction, we will ask the contractor to undertake maintenance to the road. If the road requires maintenance because of fair wear and tear not specifically attributable to the Secure Energy Project, Council will undertake maintenance of it until such time as the overhead power line construction commences.

Councillor R Foley requested information on the number of abandoned houses in the City.

Council doesn’t hold any specific data related to the number of abandoned or unoccupied houses within the City. There would be a number of private and publicly owned (State and/or Community Housing) houses that are not occupied from time to time due to various circumstances and managed by those entities or through arrangements with real estate agencies. This may include properties that are run down, damaged or awaiting renovations and those owned by property investors or developers holding vacant properties. If houses are damaged or dangerous to the public and of which meet categories such as being structurally unsound, unsecured with vandalism, etc... and these are brought to Council’s attention via customer requests or staff’s observation, appropriate action is taken. The majority of these cases for Council have been abandoned houses with there being a total of four in this category over the past 18 months. Other circumstances, staff action through referrals to other housing providers responsible for the upkeep and management of their properties. Council staff are also aware that there are a number of houses vacant and are in the process of demolition as part of the Tolland renewal project and this is being managed by HomesNSW.

Councillor T Koschell requested information on what feedback council has received from the community and local organisations after some Councillor comments in meeting and voting against the renaming of Michael Slater Oval due to Domestic Violence charges?

Feedback received to date has been limited to a small number of community suggestions for alternative names for the oval.

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community leadership and collaboration

Objective: Our community is informed and actively engaged in decision making and problem-solving to shape the future of Wagga Wagga

Ensure our community feels heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

1 ⇩.	ARIC Minutes - 16 May 2024
2 ⇩.	Revised Audit Risk and Improvement Committee Charter
3 ⇩.	Revised Internal Audit Charter