AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday

16 March 2020

AT 6:00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website:
www.wagga.nsw.gov.au


NOTICE OF MEETING

 

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Historic Council Chambers, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 16 March 2020 at 6:00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

2Peter_500px

 

Mr Peter Thompson

General Manager


WAGGA WAGGA CITY COUNCILLORS

 

Councillor G

Mayor

Councillor Greg

Conkey OAM

Councillor D

Deputy Mayor

Councillor Dallas Tout

Councillor Y

Councillor Yvonne Braid

Councillor P

Councillor Paul Funnell

Councillor D

Councillor Dan Hayes

Councillor V

Councillor Vanessa Keenan

Councillor R

Councillor Rod Kendall

Councillor T

Councillor Tim Koschel

Councillor K

Councillor Kerry Pascoe

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM


Reports submitted to the Ordinary Meeting of Council to be held on Monday 16 March 2020.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 16 March 2020

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                       PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

Confirmation of Minutes

CM-1           Ordinary Council Meeting - 24 February 2020                              3

DECLARATIONS OF INTEREST                                                                                    3

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - DEFERRING COSTS AND CHARGES FOR NEW BUSINESSES 4

NOM-2         NOTICE OF MOTION - TRAFFIC MANAGEMENT IN THE NORTHERN GROWTH AREA                                                                                                                  6

Reports from Staff

RP-1            DCP Amendment - Management of additions, secondary dwellings and infill development within the heritage conservation Area 8

RP-2            DA19/0603 - ALTERATIONS AND ADDITIONS INCLUDING REAR EXTENSION AND GARAGE AT 93 BEST STREET, WAGGA WAGGA, LOT 17 SECTION 49 DP 759031    15

RP-3            Dunns Road                                                                                          20

RP-4            Proposed new bus zones                                                                54

RP-5            Kincaid St - Centre of Road Parking - Review of Trial            62

RP-6            Wagga Wagga Special Activation Precinct (SAP)                    78

RP-7            Draft Regional Procurement Preference Policy                   81

RP-8            Proposed New Fee for the 2019/20 Fees and Charges            148

RP-9            National General Assembly - Call for Motions                    151

RP-10          RFT2020-10 Provision of Internal Audit Services                    168

RP-11          Performance Report - July to Decemeber 2019                      170

RP-12          RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE                         199

RP-13          Livestock Marketing Centre - Delivery Fan Draft Improvements 200

RP-14          Gregadoo Waste Management facility - New Weighbridge Infrastructure, approach roads and control of access. 203

Committee Minutes

M-1              CRIME PREVENTION WORKING GROUP                                               208

M-2              Audit Risk and Improvement Committee - 20 February 2020  215   

 

QUESTIONS/BUSINESS WITH NOTICE                                                                     226

Confidential Reports

CONF-1       RFT2020-16 ENTWINE LANDSCAPING DESIGN AND CONSTRUCT       227

CONF-2       RFT2020-25 ROAD PAVEMENT MATERIAL SUPPLY                             228

CONF-3       FOREST HILL TENNIS COURTS                                                             229

CONF-4       Code of Conduct matter                                                               230

 


PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 24 February 2020       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 February 2020 be confirmed as a true and accurate record.

 

 

Attachments

 

1.

Minutes - Ordinary Council Meeting - 24 February 2020

231

 

 

 

DECLARATIONS OF INTEREST


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - DEFERRING COSTS AND CHARGES FOR NEW BUSINESSES

Author:          Councillor Tim Koschel

 

Summary:

The purpose of this Notice of Motion is to receive a report outlining opportunities to defer Council related fees for new businesses in Wagga Wagga for an initial period to assist with initial cash flow of establishing a new business.

 

 

Recommendation

That Council receive a report back by the end of June 2020 on the positives and negatives of implementing a policy to assist new businesses establishing in the Wagga Wagga LGA by deferring all set up costs and fees until six months after opening.

 

Report

New businesses are often required to pay Council related fees and charges when first establishing. Depending on the business type and location, Council fees can range from development fees, health inspection fees, sewer connection fees and many other types of charges.

 

These initial costs may impact the viability of a new business or may impact the cash flow of the business and reducing the chance of long-term sustainability. I am recommending that Council receive a report back on assisting new businesses by deferring all Council related set up costs and fees until six months after opening.

 

Financial Implications

N/A

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Link to Strategic Plan

Growing Economy

Objective: We have employment opportunities

Outcome: We have career opportunities

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

NOM-2

 

NOM-2           NOTICE OF MOTION - TRAFFIC MANAGEMENT IN THE NORTHERN GROWTH AREA

Author:          Paul Funnell, Councillor

 

Summary:

This notice of motion requests that a high level report be presented to Council as soon as possible to demonstrate how vehicular movement will be managed in the Northern Growth area into the future.

 

 

Recommendation

That Council:

a       receive a report by 12 July 2020 presenting the methodology and solutions for traffic management in the Northern Growth Area (Estella and surrounding suburbs), and the connectivity options to the city

b       write to Transport for NSW (RMS) and relevant NSW government ministers calling for the release of the ‘Wagga Traffic Corridor Study’

c        develop a communications and engagement plan to inform and present traffic management plans to the community

 

Report

With our Northern suburban precinct being the fastest growing group of suburbs in the city and ongoing traffic planning problems, it is important for the residents of Wagga to have confidence that appropriate planning concepts are being administered by Council.

 

Currently there appears to be a lack of public awareness of what the road network infrastructure will look like, and that it will be done on an ad hoc basis like it has been historically. There are currently future plans to expand residential sub-division to the south of Old Narrandera Road, with continued growth and land release to the North. Further transactions are beginning in the areas along Coolamon Road and beyond Harris road along Old Narrandera Road. This is all on top of the current large volume of land development being carried out.

 

The traffic issue and network has become a serious bone of contention due to increased risks, safety issues, lifestyle concerns and essential services access  facing our residents in the Northern precinct and surrounds. I do not accept what a selected few call growing pains. This notice of motion requests that proper due diligence be done, and produce a high level report as soon as possible to demonstrate how vehicular movement will be managed into the future. In the current situation it is only a matter of time that without such reports and future proofing, there will be adverse affects and potentially life threatening situations arising.

Financial Implications

N/A

Policy and Legislation

Wagga Wagga Code of Meeting Practice

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-1

 

Reports from Staff

RP-1               DCP Amendment - Management of additions, secondary dwellings and infill development within the heritage conservation Area

Author:         Tristan Kell 

Director:       Michael Keys

         

 

Summary:

Revised DCP provisions are proposed for the management of additions, secondary dwellings and infill development within the Heritage Conservation Area. These seek to focus provision upon the key character considerations for the area and allow for development on sites in these areas to support strategic objectives for residential development in Central Wagga Wagga.

 

A second amendment is proposed for Cooedong Lane to preserve the character and mitigate traffic concerns along the laneway.

 

 

Recommendation

That Council:

a       Place the proposed DCP amendment in relation to heritage on public exhibition from 21 March 2020 to 18 April 2020 (inclusive) and invite public submissions on the amendment until 2 May 2020

b       Place the proposed DCP amendment in relation to the site-specific control for Cooedong Lane on public exhibition from 21 March 2020 to 18 April 2020 (inclusive) and invite public submissions on the amendment until 2 May 2020

c        Receive a further report following the exhibition and submissions period

i         Addressing any submissions made in respect of the amendments

ii        Proposing adoption of the amended DCP unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Background

The Heritage Conservation Area applies to a large tract of residential area in Central Wagga Wagga to the west of the CBD. The Heritage Conservation Area denotes this area as having key character attributes which should be taken into account during ongoing development. It does not identify any individual property as being of individual heritage significance, nor does it aim to preclude uptake of new development and improvement to properties with the area.

 

At the present time the CBD of Wagga Wagga is undergoing a period of change as interest increases in opportunities to live nearby to work, services and community facilities offered in the central area of the city. Council is supportive of the role the CBD can play in accommodating a greater proportion of the city’s residents and has initiated strategic changes to this effect.

 

This trend is currently driving interest in the renewal of properties in the Heritage Conservation Area nearby the Wagga Wagga CBD. This includes the addition of secondary dwellings, additional floorspace to the main residence or the utilisation of infill sites within the Heritage Conservation Area.

 

Issues identified with current DCP provisions

 

Section 3 of the WWDCP2010 contains the majority of controls for heritage conservation.

 

Heritage items and the Wagga Wagga Heritage Conservation Area are listed in Schedule 5 of the WWLEP 2010.

 

The DCP advises that heritage items and conservation areas have special qualities that make them significant. Development needs to take particular care to ensure that the particular themes, features or characteristics that make the item or area significant are not compromised by change.

 

This can include:

·                Retaining heritage items and encouraging changes to occur away from significant elements or sections of heritage items 

·                Ensuring new work has suitable bulk, scale, proportions and detailing so that it does not dominate or compromise the ability to interpret heritage items (including adjacent or nearby items) or the heritage conservation area

·                Encouraging the use of suitable materials in new construction.

·                Strategic priorities for the central business area of Wagga Wagga are:

·                Opportunities for secondary dwellings fronting rear lanes providing new work does not affect the amenity of adjoining sites and parking can be accommodated without impacting the street

·                Retaining the existing landscaped character of the streets, and maintaining the use of the rear lanes for vehicle access and associated structures

·                Retaining the current patterns of building/open areas through site cover and landscaped area requirements.

New controls have been developed to allow for a performance-based approach to development assessment in the Heritage Conservation Area. Rather than providing prescriptive guidance on many aspects of a development, the revised controls seek to manage the cumulative impact of the development on the heritage character of the area. This is achieved by focussing considerations on key aspects of residential design for infill development as well as alterations and additions, which can result in impacts to the character of the area.

 

Council is currently undertaking a review of the Wagga Wagga Development Control Plan 2010 (DCP) with the aim to rewrite the DCP due to inconsistencies and difficulties experienced with interpreting the provisions. A revised DCP will provide alignment with recent strategic documents, guides and directives. This is a project which will be undertaken over an extended duration. The present revision to the DCP seeks to address matters that require attention now.

 

This iteration of DCP amendments will better align DCP controls for heritage with the city’s strategic objectives for Central Wagga Wagga regarding infill development. The strategic need to support residential opportunities in the CBD can be fulfilled through careful adjustment of these controls. This allows property owners to pursue improvements in keeping with the heritage significance of the area and enabling those properties to support residential living opportunities in line with contemporary expectations of inner urban living.

 

To achieve this, new DCP controls are proposed that will provide a more flexible approach than the prescriptive approach currently in place. This will put a stronger emphasis upon the primary street frontage in heritage planning considerations, where the greatest affects to neighbourhood character in the Heritage Conservation Area are apparent.

 

In combination with this the new controls will provide additional flexibility for the development of properties to the rear laneway frontage. This includes additions to the main dwelling and secondary dwellings.

 

Controls will be focussed upon key aspects of such developments including provision of required amounts of private open space and the design of the laneway interface with regards to setback and unenclosed through access from properties. The new controls will not allow additional development to undermine the primacy of the heritage character buildings located to the front of properties. Measures to this effect include controls to the width of new additions relative to the original structure and the visibility of elevated parts of additions when viewed from the street.

 

The cumulative effect of these new controls will be to encourage and facilitate ongoing investment into and renewal of properties in the inner-city character areas in a manner which retains the significant aspects of that character. By providing the ability for owners to make additions to properties to a contemporary standard, there is incentive for the heritage dwellings to be used and maintained to a high standard and avoid alienation over time.

 

The adoption of these proposed amendments does not propose a complete solution and can only be considered as an interim measure whilst awaiting future funding to undertake a new heritage study for Wagga Wagga. This will identify future directions as well as items and streetscapes of particular heritage significance.

 

Proposed DCP amendment

 

This report proposes amendments to heritage-related provisions at Section 3 of the DCP. Section 3 of the DCP 2010 includes development provisions for sites within the Heritage Conservation Area of Wagga Wagga. The new controls provide parameters for alterations and additions to residential properties in the Heritage Conservation Area within the city. This includes the development of secondary dwellings to these properties. Minor change is also provided at Section 9 of the DCP in sub-section 9.1.1 within the discussion of existing built form. This change provides consistency with changes elsewhere in the document.

 

The new controls provide guidance for development in these areas. The new controls provide for development which upholds the strategic imperatives that Council has adopted for Central Wagga Wagga to provide opportunities for infill development and a diverse range of housing types. The controls do this whilst respecting and supporting the significance of heritage items and allowing for the maintenance of key heritage values within the conservation area. The redrafting of controls directs focus to protecting these key values whilst retaining opportunities for development and to uphold the city’s strategic objectives.

 

The following subsections of DCP Section 3 are proposed to be altered:

 

·    About Section 3;

·    3.3.2 Residential Precinct

 

Within Section 3.3.2 Residential Precinct, changes are made principally to the section “Alterations, additions and infill development”. Objectives, controls and notes in this section are amended to refine the intent of the DCP section and make that intent clearer for applicants and assessors.

 

Included are new objectives allowing for the use of contemporary dwelling design for additions that uphold the heritage significance of the area and also allowing for critical design considerations at the interface of rear laneways.

 

The amended controls for additions and alterations are intended to;

 

·    Ensure that additions do not overrun the requirement for private open space;

·    Ensure that the functions of laneways within the Heritage Conservation Area are protected from encroachment and that necessary rear access to properties is retained;

·    Ensure that the heritage features of properties remain the predominant character feature within the Heritage Conservation Area;

·    Encourage, and provide sufficient freedom for, innovative use of contemporary design that is complementary to existing heritage buildings and areas.

 

Controls for infill development are simplified, with the character appropriateness of new infill development to be demonstrated through a heritage impact assessment. This replaces a highly prescriptive approach which outlined each singular aspect of character separately. These considerations shall now be integrated and considered as a whole.

 

A small portion of the introduction of Section 9 of the DCP is to be removed to reflect the same strategic intent of the amended Section 3 of the DCP. 

 

Site Specific Controls – Cooedong Lane

 

Council has received representations from landowners and interested community members regarding recent and future development in the Cooedong Lane area. This area has unique characteristics where properties fronting Wollundry Lagoon between Simmons Street and Beckwith Street have restricted vehicular access to Cooedong Lane only. Noting the specific characteristics of this location and the potential implications for future development in this area Council officers have identified an opportunity to create specific controls for consideration in any future development in this area.

 

Draft provisions proposed to be included within the DCP are intended to control development along Cooedong Laneway. These provisions are in addition to the control existing at other locations in the Heritage Conservation Area. Inclusion of provisions specific to Cooedong Lane is at the discretion of Council.

 

It is proposed that public notification will include direct mailout to all property owners adjacent to and adjoining Cooedong Lane.

 

The proposed changes are shown below and are nominated to be included under Section 9.1.2.

 

9.1.2.1 Cooedong Lane Desired Future Character

 

Cooedong Lane is a residential precinct where dwellings have frontage to Wollondury Lagoon. Dwellings have primary frontage to the lagoon, which incorporate prominent Victorian and Edwardian dwellings that range between one and two storeys. Landscape within the front and rear of properties incorporate several significant trees that contribute to the character within the neighbourhood. Vehicular access is only available through Cooedong lane, which has its own streetscape value that contributes to the neighbourhoods character.

 

9.1.2.2 Distinctive Neighbourhood Statement

 

Objective

 

O1 To facilitate development that is consistent with the desired Future Character of Cooedong Lane Distinctive Area.

 

Controls

 

C1 Maintain the character and consistency in architectural detail consistent with the laneway.

 

C2 Preserve and maintain the historic subdivision pattern of Wollundry Ave and Cooedong Lane.

 

C3 Contain upper floors within the roof form, so as not to be visible from the lane frontage

 

C4 Improve the environmental amenity and safety for pedestrians accessing the laneway.

 

C5 Maintain the harmony/character of the neighbourhood by ensuring development is complementary in form and materials and reflects the cohesiveness of the streetscape.

 

C6 Preserve existing significant vegetation and landscape within front and rear setbacks of Cooedong Lane.

 

Financial Implications

This amendment to the DCP 2010 has originated from within the Council organisation, therefore there is no collection of application fees to take place in this instance.

Policy and Legislation

Environmental Planning and Assessment Act 1979

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

N/A

Internal / External Consultation

The development of the proposed controls has involved a collaboration between City Development section and City Strategy section. The amendment has the support of the relevant internal sections of Council.

 

The proposed amendment to the DCP will be subject to community consultation. The revised DCP shall be placed on public exhibition for 28 days from 20 March 2020 to 17 April 2020 (inclusive). The amendment will also be provided with a Council webpage to allow interested community members to view the amendment, familiarise themselves with the amendment process and provide submissions to Council on the content of the amendment.

 

The Community will be engaged and consulted as detailed below.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Selected Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

x

x

x

 

x

x

 

 

 

 

x

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

DCP 2010 - Section 3 - Heritage Conservation - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-2

 

RP-2               DA19/0603 - ALTERATIONS AND ADDITIONS INCLUDING REAR EXTENSION AND GARAGE AT 93 BEST STREET, WAGGA WAGGA, LOT 17 SECTION 49 DP 759031

Author:                        Sam Robins 

General Manager:    Peter Thompson

         

 

Summary:

This report is for a development application and is presented to Council for determination. The application has been referred to Council at the request of the General Manager.

 

 

Recommendation

That Council refuse DA19/0603 for alterations and additions to the dwelling house at 93 Best Street Wagga Wagga NSW 2650 based on the reasons outlined in the Section 4.15 assessment report.

 

Development Application Details

 

Applicant

GP Bannon and CE Bannon

Owner

GP Bannon and CP Bannon

Development Cost

$475,000

Development Description

Alterations and additions to a dwelling house including rear extension and garage.

 

Report

Key Issues

 

·        Compliance with the objectives of the Wagga Wagga Local Environmental Plan 2010

·        Compliance with a number of objectives and controls of the Wagga Wagga Development Control Plan 2010

·        Impact on the context and setting

·        Impact on the public interest with regard to precedent and consistency of implementation of community endorsed documents

 

Assessment

This proposal has been assessed having regard to the Heads of Consideration under Section 4.15(1) of the Environmental Planning and Assessment Act 1979, the provisions of Wagga Wagga Local Environmental Plan 2010 and all relevant Council DCPs, Codes and Policies.

 

 

 

Having regard for the information contained in the attached Section 4.15 assessment report, it is considered that the development is inconsistent with a number of objectives and controls of the relevant plans and policies applicable to the development. The assessment has also concluded that having regard to the desired future character of the Wagga Wagga Heritage Conservation Area, the impacts of the development are unacceptable with regard to the context and setting, precedent and public interest.

 

It is therefore recommended that DA19/0603 be refused for the following reasons.

 

Reasons for Refusal

 

·        The proposal does not meet the following objective of Section 5.10 of the Wagga Wagga Local Environmental Plan 2010

(b)     to conserve the heritage significance of heritage items and heritage conservation areas including associated fabric, settings and views

·        The proposal is not consistent with objectives O2 and O4 of section 3.3.2 (Alterations, additions and infill development) of the Wagga Wagga Development Control Plan 2010.

O2    Retain details and features that are characteristic of the conservation area, and encourage reinstatement of these features where they have been removed.

O4    Ensure that new work is sympathetic to the bulk, mass and scale of characteristic buildings in the conservation area.

·        The proposal does not comply with controls C1 and C3 of section 3.3.2 (alterations and additions) of the Wagga Wagga Development Control Plan 2010.

C1    Design new work to complement the style and period of the building in terms of style, scale, form, roof form and materials. New works can be a modern interpretation and do not need to strictly follow the original style.

C3    Additions are to retain, and be subservient in form and scale, to the primary form of the building.

·        The proposal does not comply with control C4 of section 3.3.2 (Garages and carports) of the Wagga Wagga Development Control Plan 2010

C4    Double garage – 6000mm wide x 7500mm long, 2400mm walls, 27 degree roof pitch rising to apex 3900mm high. Two roller doors 2600mm wide in 3 equal wall bays.

·        The proposal is not consistent with objective O1 of section 3.3.2 (Gardens) of the Wagga Wagga Development Control Plan 2010.

O1    Encourage traditional garden layout and planting schemes.

·        The proposal does not comply with control C1 of section 3.3.2 (Gardens) of the Wagga Wagga Development Control Plan 2010.

C1    Retain original paths and garden layouts.

·        The development does not comply with design principles P5 and P7 under Section 9 of the Wagga Wagga Development Control Plan 2010.

P5     Building siting, footprint, scale and bulk should be compatible with adjoining development and the established or intended built form.

P7     Respond to the issues highlighted in the site analysis, taking advantage of natural features, minimising potential impacts to neighbours and achieving compatibility with neighbourhood character.

·        The development does not comply with the following ‘key priorities’ under Section 9.1.1 (Central Wagga Wagga) of the Wagga Wagga Development Control Plan 2010.

o   Retaining the current patterns of building/open areas through site cover and landscaped area requirements

·        The proposal is not consistent with objective O1 of section 9.2.1 (Site Layout) of the Wagga Wagga Development Control Plan 2010.

O1    Encourage site responsive development that is compatible with existing or desired built form.

·        The proposed development is inconsistent with the context and setting of the centrally located residential area of the Conservation Area and unreasonably impacts on the current and desired future character of the area.

·        The proposed development would not be considered in the public interest for the following reasons:

o   It would result in unreasonable context and setting impacts within the Heritage Conservation Area and set a poor precedent that has potential to result in the loss of important elements that help to define the Conservation Area.

o   The development is not consistent with objectives of the LEP, it is not consistent with objectives and controls within the DCP and therefore, approval would result in an inconsistent approach to implementing community endorsed documents that provide a degree of certainty to the public of what the expected built form may be within particular areas. 

 

Site Location

 

The site, being Lot 17 Section 49 DP 759031, 93 Best Street Central Wagga is located on the eastern side of the Street three lots north of the junction with Forsyth Street.

 

The site measures 505.80m² and currently contains a detached single storey dwelling with small garden shed in the rear yard.

 

The site is flat and free of any restrictive easements.

 

The locality is a residential area. Consisting in the main of single storey detached dwellings with detached outbuildings to the rear.

 

Financial Implications

The decision could potentially be challenged in the Land and Environment Court.

Policy

N/A

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

 

Risk Management Issues for Council

Refusal of the application may result in an appeal process in the Land and Environment Court, which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

Internal / External Consultation

Pursuant to this provision of Section 1.10 of the Wagga Wagga Development Control Plan 2010, notification of the application was required. The application was notified to surrounding properties from 27/11/2019 to 11/12/2019 in accordance with the provisions of the DCP. No public submissions were received.

 

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

 

 

 

x

 

 

 

 

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

 

1.

DA19/0603 - Section 4.15 Report - Provided under separate cover

 

2.

DA19/0603 - Plans - Provided under separate cover

 

3.

DA19/0603 - Statement of Environmental Effects - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                          RP-3

 

RP-3               Dunns Road

Author:          Peter Ross 

Director:       Caroline Angel

         

Summary:

In 2017, the Federal Government funded $2.5M towards the construction of Dunns Road, which Council was required to match.

 

At its 28 August 2017 meeting, Council resolved to seek further options and a concept report from external consultants. A range of issues were identified within the finished report and through subsequent investigations and a workshop, resulted in Council members suggesting a revised design proposal.

 

A further grant was sought from the Federal Government to fund the costs associated with the revised concept. In December 2019, the Department of Infrastructure, Transport, Cities and Regional Development confirmed a total contribution of $5.8M towards the construction of Dunns Road.

 

 

Recommendation

That Council:

a       accept the Federal Government grant of $5,804,356 as a contribution towards the total cost of $8,291,937 for the construction of Dunns Road

b       contribute $2,487,581 towards the construction of Dunns Road

c        delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

d       proceed to complete the detailed survey and design of Dunns Road in line with the approved grant application

e       proceed with the preparation of a review of environmental factors/environmental impact statement (REF/EIS), co-ordinate relevant service authority infrastructure relocations, and commence negotiations for land acquisitions where appropriate

f        approve for the Dunns Road project outlined within the report (which is currently included in the Potential Projects listing) to be included in the 2019/20 and 2020/21 Capital Works Delivery Program

g       approve the budget variation for the timing of the works as detailed in the Financial Implications section of the report

 

Report

At the Council Meeting on 28 August 2017, Council received a report advising of a proposed co-contribution grant of $2.5M from the Federal Government towards the construction of Dunns Road.

 

In response to Council’s recommendation at this meeting, quotes were called for engineering consultants to investigate issues relating to Dunns Road and to prepare a report outlining options for the future of Dunns Road. SMEC were subsequently awarded the contract.

 

Due to the environmental significance of vegetation along the Dunns Road corridor and the possible negative impact from road construction, a new road alignment was proposed outside of the existing road corridor as an initial concept design for Dunns Road.

 

This concept design and preliminary quantities were provided to SMEC for review and to develop a concept estimate. Following the SMEC review of the concept design and after discussion with Council staff, the concept design and quantities were revised and used as the proposed design for the Dunns Road report.  The SMEC report is provided under separate cover as Attachment 1 – SMEC Report Dunns Road.

 

As part of the environmental due diligence process within the investigation for Dunns Road, an Aboriginal Heritage survey was undertaken along the proposed and existing road corridor. This survey found several possible scar trees; however, these were later discounted. However, the survey did identify a tree of significance, known as a ‘ring tree’. Ordinarily, trees of this nature have one ring. This ‘ring tree’ has three rings. The cultural significance of this tree to Aboriginal culture is still to be determined.

 

In May 2018, three community engagement sessions were held. Two were arranged specifically for each of the opposing viewpoints on the future of Dunns Road and one for the wider public. All sessions were well attended. Several Councillors took the opportunity to attend the community engagement sessions and social media was utilised as an engagement tool.

 

A Councillor workshop took place on 17 September 2018 with a presentation prepared by SMEC outlining a range of issues emanating from the investigation into Dunns Road (Attachment 2 – SMEC PowerPoint Presentation).  The consensus from the workshop was that:

·        the total cost to construct Dunns Road to appropriate design speed requirements and with ancillary works was prohibitive

·        RMS be approached again to reconsider the speed zone along Dunns Road given the scenario that the road surface could be sealed.

 

Consensus was also gained for an alternative design proposal to be developed for Dunns Road as follows:

·        the vertical and horizontal alignments should not change significantly from existing conditions

·        the appropriate pavement depth for traffic usage

·        the full length of Dunns Road to be sealed to industry standard width

·        a roundabout to be constructed at the Holbrook/Dunns Road intersection

·        an appropriate channelised right hand turn facility to be constructed at the intersection of the Olympic Highway and Dunns Road intersection

·        Intelligent Traffic Signs (ITS) be installed along the rural section of Dunns Road

·        a wire safety rope to be installed in selected areas along the rural section of Dunns Road to restrict construction impact upon the environmentally sensitive tree corridor and to improve driver safety

·        appropriate measures to be taken to protect the recently discovered ring tree along Dunns Road (of significant importance to the indigenous community).

Roads and Maritime Services (RMS) were contacted following the Councillor workshop to seek their view for Dunns Road based on the alternate concept design noted above. An extensive report was received from RMS on 6 December 2018 (Attachment 3 – RMS Report). This report has been reviewed by Council staff who support most of the recommendations.

 

The RMS report included a comment that the existing speed limit for the urban section of Dunns Road could be reduced to 60km/h; however, the remaining rural section should be 80km/h. RMS noted that a speed reduction along the rural section of Dunns Road to 60km/hr would be difficult to justify or police where the frequency of access points is low.

 

Since both the existing horizontal and vertical alignments of the rural section of Dunns Road would most likely not align with the speed design requirements of the assumed posted speed limit, it was considered necessary that a road safety audit be included as part of the project. This audit will assess Dunns Road from a road safety perspective. Any sections that do not meet appropriate safety standards will require mitigation measures to ensure the deficiencies are addressed (for example Intelligent Traffic Signs).

 

It should be noted that, as part of the proposed works, it is estimated that 25 to 30 mature trees would need to be removed to allow for formation and culvert widening work. This has been allowed for within the revised scope of works as well as significant tree planting to compensate for the tree removal.

 

In consideration of the RMS report and consensus items from the Council workshop, an alternative design proposal was investigated and costed.

 

Prior to the 2019 Federal Election, a grant application was submitted to the Department of Infrastructure, Transport, Cities and Regional Development to seek additional funding for the Dunns Road project.  Following the election, Council staff were advised to resubmit the previous grant fund application in a revised format with additional requirements.

 

The revised application was submitted, and on 12 December 2019, Council were advised that the application had been successful to a value of $5,804,356 as part of a total cost of $8,291,937 for the project.  The funding agreement requires that Council contribute the balance of funds, which totals $2,487,581.

Financial Implications

The proposed Dunns Road Traffic Facilities upgrade project is currently included in Council’s Potential Projects list for a total of $8,304,356 in the 2020/21 financial year, with a $5,804,356 Grant and $2,500,000 in proposed loan borrowings.

 

As advised earlier in this report, the total estimate for the Dunns Road project is $8,291,937. It is proposed to leave the budget at $8,304,356, with the additional $12,419 over the grant application amount to be added to the contingency component of the project, to be used if required.  

 

It is also proposed to bring forward $400,000 of funding from the 2020/21 financial year into the 2019/20 financial year for required land acquisitions, review of environmental factors (REF), finalisation of detailed designs and relocation of essential energy infrastructure. The remaining budget of $7,904,356 will remain allocated in the 2020/21 financial year.

Policy and Legislation

N/A

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

Three key risk issues relate to this project.

 

1.      Budget: sufficient budget is required to provide a safe solution for the construction of Dunns Road

2.      Safety: the adopted construction proposal for Dunns Road must provide acceptable real and perceived safety for road users

3.      Project priority and public perception: the Dunns Road project is Council’s next highest priority given the existing road infrastructure backlog

Internal / External Consultation

Council staff have conducted a range of internal and external consultation sessions relating to the Dunns Road project and social media has been employed as an engagement tool.

 

In May 2018, three community engagement sessions were held. Two were arranged specifically for each of the opposing viewpoints on the future of Dunns Road and one for the public in general. All sessions were well attended.

 

At the request of the Uranquinty Progress Association, a further engagement session was held on 24 October 2018 to update residents on project status.

 

Two Councillor workshops have been conducted and RMS were consulted and have provided commentary on a proposal for Dunns Road. Council staff from a range of business areas and across multiple Directorates were involved in discussions on various aspects of the investigation.

 

Attachments  

 

1.

SMEC Report Dunns road - Provided under separate cover

 

2.

SMEC PowerPoint Presentation

 

3.

RMS Report

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                                                             RP-3

 























Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                          RP-3

 








Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-4

 

RP-4               Proposed new bus zones

Author:         Peter Ross 

Director:       Caroline Angel

         

 

Summary:

Transport for NSW have for some time been reviewing the existing bus public transport routes in Wagga Wagga to provide better service to the community.

 

This is part of a greater scheme to improve bus transport systems within regional NSW. Of the sixteen proposed projects in NSW, Wagga Wagga is the second to be undertaken and is to be used as a template for the remaining projects.

 

Within this project initially, one new bus zone is to be created and an existing bus zone is to be extended. Due to time constraints, Council is being asked to approve the proposals to allow installation by 30 March 2020.

 

 

Recommendation

That Council:

a       endorse the recommendations of the Traffic Committee in respect of two business items that were distributed to members electronically on 10 February 2020 and that relate to the:

i         the extension of an existing BUS ZONE on the western side of Fitzmaurice Street, immediately north of the intersection with Johnston Street, by a length of 12 metres

ii        establishment of a new BUS ZONE in Macleay Street at the front of the TAFE NSW Wagga Wagga campus

 

Report

Transport for NSW have been reviewing the current public bus transport system in Wagga Wagga as part of a major transformation of public transport in regional NSW. Wagga Wagga is the second of proposed regional locations to be revitalised.

 

The prime objectives of the review were to:

 

-     provide shorter and more direct bus routes

-     provide direct linkages to customer destinations

-     promote an increase in customer patronage

-     provide better service to areas of low car ownership

 

These objectives were based on responses from community and customer surveys undertaken as part of the review process.

 

To accommodate changes to the bus routes, several new bus pick up and drop off locations were identified as being essential to the success of the project. Two of these locations are to be specific bus zones to ensure unimpeded access for buses.

 

Proposals for new bus zones need to be considered and recommended by Council’s Local Traffic Committee. It is permissible within the provisions of the delegation to Councils for the regulation of traffic for matters that require urgent attention to be distributed to Traffic Committee members by electronic means. Members are permitted to respond in the same manner.

 

As such reports were prepared for the two bus zone locations and distributed by email to voting members of the committee for concurrence. The two reports are included below as Items 1 and 2. Voting members of the LTC who represent Transport for NSW, Police, Council, and the Local Member have all agreed to both proposals.

 

The two reports were presented to the TC on Thursday 12 March 2020 for confirmation of the reports and voting of members. Implementation of the new bus routes is scheduled to come into operation on Monday 30 March 2020. These reports have been presented to Council to fast track the formal process of adoption and allow time for installation of the works required for the bus zones.

 

The first report relates to the extension of an existing BUS ZONE on the western side of Fitzmaurice Street immediately north of the intersection with Johnston Street (Attachment 1).

 

The second report relates to the establishment of a new BUS ZONE on the eastern side of Macleay Street adjacent to the front doors to the Riverina Campus of TAFE (Attachment 2).

As stated, Traffic Committee members voted in favour of both recommendations. The short time frame between the next meeting of the Traffic Committee and the intended commencement of the revised public bus service in Wagga Wagga on 30 March 2020 requires that this matter must be sent to Councillors for consideration before the minutes of the Traffic Committee meeting are likely to be available.

Financial Implications

The total cost of implementing these two bus zone proposals is to be funded by Transport for NSW.

Policy and Legislation

A Guide for the Delegation to Council’s for the Regulation of Traffic (RMS)

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

The installation of the two bus zones included within this report are a critical component of a broader project by Transport for NSW for the revision of existing Bus Routes for the Wagga Wagga public bus transport system. The new bus routes come into operation on 30 March 2020. Non-approval of this report will mean that the two bus zones will not be able to be implemented by the due date.

Internal / External Consultation

Consultation has taken place with Infrastructure NSW, Busabout, RMS and Council staff (particularly the Traffic Section)

 

Attachments

 

1.

Fitzmaurice Street – Extending bus zone near Johnston Street

 

2.

Macleay Street – Bus zone at TAFE

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-4

 



Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-4

 




Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                          RP-5

RP-5               Kincaid St - Centre of Road Parking - Review of Trial

Author:          Tristan Kell

Director:       Michael Keys

         

Analysis:

This report outlines the concerns of stakeholders with the centre of road parking in Kincaid Street and details the community consultation on the matter. Additionally, the report recommends a further 6-month parking trial that incorporates a revised layout based on recommendations made by Council Traffic Committee Officers.

 

 

Recommendation

That Council:

a       recommends endorsement of an additional 6 months parking trial in the centre of Kincaid Street including:

i         adoption of the proposed changes recommended by Council Traffic Officers to remove six parking spaces

b       approval of a budget variation of $1500 for the proposed changes to the layout and continuation of the trial, to be funded from operational budgets

 

Report

In 2016-2017 a trial of 90° centre-of-road angle parking was conducted in Kincaid Street over a six-month period. In general, the trial has continued since that time without incident.

 

There have been no crashes in the trial area reported to Wagga Wagga City Council.

 

Original consultation of the trial highlighted that two business operators in the area, Elders and Carpet Court, were having difficulty receiving deliveries of goods. This was caused by the establishment of parking bays in the middle of the road, preventing larger vehicles from manoeuvring into the respective driveways. The Traffic Committee business paper for 9 March 2017 recommended removing six parking spaces to allow larger vehicles access to the delivery driveways.

 

At the Traffic Committee meeting held on 9 March 2017, two stakeholders raised concerns including:

 

·        The Roads and Maritime Services (RMS) representative questioned the compliance with the Australian Standards (in particular AS2890.05). Road design engineers had raised the question of non-compliance with the RMS representative.

 

·        The NSW Police representative cited instances where Police had witnessed dangerous pedestrian movements between the centre of road parking and the footpaths. Police reported anecdotal evidence of dangerous vehicle manoeuvres when drivers are egressing from the centre of road bays.

 

·        From a risk perspective, Council’s insurer has advised that should parking spaces be removed from the current configuration to accommodate for truck movements into businesses along Kincaid Street, that the new configuration be for a six-month trial period – the same as the original trial. This trial will provide the opportunity to evaluate the concerns raised by RMS, the Police and other businesses along Kincaid Street.

 

·        From an insurance perspective, Council’s insurer advises that Council, as the Road Authority, have the right to implement the proposed changes acknowledging the RMS and Police concerns.

 

There is no definitive indication in the Standard regarding the length of a parking bay in a centre of road parking environment. The nearest indication came from Figure 2.5 within AS2890.05. ‘Layout and Minimum Roadway width for 90 Degree Angle Parking Spaces’. That particular table refers to parking bays that are adjacent to a kerb. In that instance the minimum length is 5.4m. The parking bays in Kincaid Street reflect this length, however unfortunately, this limits vehicles that can use these bays as many personal passenger vehicles on NSW roads exceed 5.4m in length.

 

Further consultation was conducted from 19 June to 7 July 2017. Businesses and community members were surveyed within the vicinity of the parking trial with 229 responses collected. From the responses collected, 74% supported the continuation of the scheme.

 

Council has recently received further representation from one of the property owners seeking implementation of the changes including removal of the 6 parking spaces. In accordance with Council’s insurers advice a further 6-month trial is recommended if this occurs.

 

Financial Implications

The report presented to the 30 May 2016 Ordinary Meeting of Council titled MM-1 Mayoral Minute – Interim CBD Parking trial stated (excerpt):

 

c        fund any costs incurred in the interim trials from the Parking Reserve

 

The total costs incurred for the trials were $32,554.13.

 

If this trial is to continue for a further 6 months, the estimated cost is an additional $1500.00. This is to be funded from operational budgets.

Policy and Legislation

N/A

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes


 

Risk Management Issues for Council

The risk to council is that safety and community feedback is contradictory with most members of the public expressing the need for a parking solution near or in Fitzmaurice Street while also expressing concerns on safety for drivers and pedestrians in the area.

 

There is a high chance that there will be media against the report’s recommendations due to the majority calling for the trails to continue.

Internal / External Consultation

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Community consultation was conducted during March 2017 with Kincaid street businesses.

 

Further consultation was undertaken from 19 June to 7 July 2017, consisting of online and face-to-face surveys with businesses and reply paid survey postcards.

 

A breakdown of the consultation process is attached in the community and engagement report.

 

A Councillor Workshop occurred in July 2019, to discuss the proposed development.

Subsequent workshops occurred with local businesses impacted by the proposed development in August 2019

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Selected Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

 

x

x

 

 

 

x

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

It is proposed to remove the six spaces and monitor for a further 6month period, as recommended by Council’s insurer. Further consultation on the changes and trial will be conducted at the end of this period.

 

Attachments  

 

1.

Communication Engagement summary

 

2.

Traffic Committee Report

 

3.

Revised Layout

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                          RP-5










Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                          RP-5



Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                                                             RP-5


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-6

 

RP-6               Wagga Wagga Special Activation Precinct (SAP)

Director:       Michael Keys

         

 

Summary:

The NSW State Government announced the Wagga Wagga Special Activation Precinct in January 2019. Since that time the Department of Planning and Environment has been preparing the legislative framework to enable the Special Activation Precincts (SAP) to operate and function.

 

A key element of the SAP framework is the Masterplan for the precinct. The draft Masterplan and supporting planning controls will form the basis for future development across the Wagga Wagga SAP encompassing the Bomen Enterprise Area.

 

The Draft Masterplan and planning controls will be placed on public exhibition at the end of March and Council has been asked to provide in principle support prior to exhibition.

 

This report seeks Councils in principle support for the SAP planning framework and controls.

 

 

Recommendation

That Council provide in-principle support for the draft Wagga Wagga Special Activation Precinct Masterplan being placed on public exhibition to enable community consultation and engagement.

 

Report

The NSW State Government announced the Wagga Wagga Special Activation Precinct (SAP) in January 2019.

 

The SAP’s are a new approach to attracting and supporting investment and employment in regional NSW through a combination of infrastructure investment, upfront precinct wide planning analysis and Masterplanning to be overseen and enabled by the newly formed Regional Growth NSW Development Corporation (RGDC).

 

Wagga Wagga is one of 5 Special Activation Precincts to be announced in NSW and is the second most advanced following the initial development and rollout of the Parkes SAP.

 

The first stages of development of the SAP have involved extensive and detailed analysis and planning to create a new Masterplan for the SAP including planning controls. The draft Masterplan is nearing completion and proposed to be placed on public exhibition at the end of March. This is subject to finalisation of the planning controls and supporting legislative provisions for the Special Activation Precinct State Environmental Planning Policy. One of the key elements of the Special Activation Precinct is a streamlined planning approval process to be overseen and managed by the RGDC.

 


 

Financial Implications

The Draft Masterplan will inform and guide the infrastructure for the precinct. This will have financial implications for Council and further consultation and development will occur as the plans are being finalised. Implications for Council relate to ownership and maintenance arrangements as well as financing through infrastructure contribution provisions. These issues will be the subject of further reports to Council once this information is finalised.

Policy and Legislation

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We are leading freight and logistics centre, encourage business investment

Risk Management Issues for Council

The Special Activation Precinct offers a unique opportunity to Wagga Wagga and the Bomen Enterprise Area. The major risk associated with this project was that the Masterplan and supporting legislation and infrastructure planning was undertaken in isolation and without Council input or consultation. This has not been the case and Council has been involved in the development and evolution of all aspects of the Special Activation Precinct. It is important for Council to remain an active participant in the development and rollout of this project.

 

The Special Activation Precinct is a new approach to planning and investment attraction in NSW. Therefore, communication and engagement with Council, the community and industry will be imperative to ensure that all parties are informed and aware of how the new system works. Council will continue to work with the NSW Department of Planning and Environment and the Regional Growth NSW Development Corporation to represent the interests of Council, our community and industry.

Internal / External Consultation

The NSW Department of Planning and Environment has engaged with local businesses and community groups throughout the development of the Special Activation Precinct Draft Masterplan and associated technical studies.

 

Key stakeholders from Council have been involved in the development of the Draft Masterplan including Community, Environmental, Assets and Commercial Operations teams.

 

The Wagga Wagga Special Activation Precinct Masterplan and supporting planning controls and provisions will be placed on public exhibition prior to adoption. The Department of Planning and Environment will be responsible for the community consultation and engagement.

Council will continue to ensure that local community groups and industry organisations as well as existing business owners in the Bomen Enterprise area are engaged and consulted with.

 

The NSW Department of Planning and Environment have sought in principle support from Council prior to seeking the Minister for Planning’s endorsement.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

x

 

x

x

 

x

 

x

 

x

 

x

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-7

 

RP-7               Draft Regional Procurement Preference Policy

Director:       Natalie Te Pohe

         

 

Summary:

For Council to consider the draft Regional Procurement Preference Policy – POL 064 and place it on public exhibition to seek feedback from the community.

 

 

Recommendation

That Council:

a       note that the Audit, Risk and Improvement Committee have provided feedback at their meeting on 20 February 2020 that has been incorporated into the draft Regional Procurement Preference Policy – POL 064

b       endorse the draft Regional Procurement Preference Policy – POL064 and place on exhibition for a period of 28 days from 21 March 2019 and invite public submissions for 42 days until 2 May 2020 on the draft Regional Procurement Preference Policy – POL 064

c        receive a further report following the public exhibition and submission period:

i         addressing any submission made in respect of the draft Regional Procurement Preference Policy – POL 064

ii        proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

Background

At the 20 January 2020 Council meeting, Councillors formally requested officers to draft a Policy in relation to providing a Regional Procurement Preference (Resolution No. 20/016).

 

That Council:

a       request the General Manager, or their delegate to proceed with the development of a draft Regional Procurement Preference Policy that contains the following general components:

i        applied to the region defined as being within the boundary of the Riverina Joint Organisation area

ii       applied to all procurement activities (both quotations and Tenders) $250,000 and above

iii      all procurement activities $250,000 and above are to have selection criteria developed similar to Tender activities including a Regional Content Selection Criteria

iv      the Regional Content Selection Criteria must be no greater than 5% (so that it is not the determining factor in any procurement activity, and the appropriate weighting can still be provided for quality and price for example)

v       that subject to public submissions and subsequent adoption, the impact of applying the Policy is to be reviewed after 12 months and reported back to Council in order to determine whether the Policy should continue or be rescinded

 

This came after a recommendation was made by Councillors during the meeting on 9 September 2019 to investigate options, and a workshop held on 9 December 2019 to discuss appropriate Policy provisions. A copy of the presentation made to Councillors has been included as Attachment 1.

 

The Audit, Risk and Improvement Committee considered the draft Regional Procurement Preference Policy at their meeting on 20 February 2020 and made the following recommendation:

 

That the Audit, Risk and Improvement Committee:

a       receive and note the report and note suggested amendments

b       note the workshop held with Councillors on 9 December 2019 and the subsequent Council report presented on 20 January 2020 including the recommendations made by Council

c        recommends to Council that:

i        Council endorse the draft Regional Procurement Preference Policy – POL064 and place on public exhibition for a period of 28 days and invite public submissions for a period of 42 days on the draft Regional Procurement Preference Policy – POL064

d       note that the Council will receive a further report following the public exhibition and submission period:

i        addressing any submission made in respect of the draft Regional Procurement Preference Policy – POL064

ii       proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

The Audit, Risk and Improvement Committee’s feedback was supportive, and only included a numbering and slight wording amendment. These have been amended accordingly.

 

As outlined in the draft Policy (Attachment 6):

 

“The purpose of this Policy is to encourage and support regional businesses and support economic activity within the region, where it is efficient to do so, while achieving Council’s overall ‘value for money’ objectives. Council recognises that through supporting regional businesses it can assist in economic sustainability that will flow to social benefits across regional communities.”

 

While certain statistics were outlined in the previous Council report, it is worth noting that during 2017/18, Council’s approximate expenditure (based on purchase orders raised and a review of contracts) demonstrated that 77% ($46.140M) was made in regional and local NSW (where an office was present). This was highlighted in Table A within the Council report (Attachment 2).

 

There are advantages and disadvantages of such a Preference Policy that were outlined within the Council Report, however broadening the definition to be the Regional Joint Organisation Area rather than the Wagga Wagga Local Government Area will support not only the vision of the Riverina Joint Organisation being “Strong regions, progressive local government, vibrant communities”, but also the community’s vision outlined in Wagga Wagga’s Community Strategic Plan 2040 which states “In 2040 Wagga Wagga will be a thriving, innovative, connected and inclusive community on the Murrumbidgee. Rich in opportunity, choice, learning and environment, Wagga is a place where paths cross and people meet.”

 

Also contained within the Council Report were options for parameters that were discussed with Councillors during the workshop whereby it was determined not to include a Pricing Preference, but to only retain a Regional Content preference. Originally the Policy was intended to apply to all procurement activities of $50,000 and above, however further discussions around the operational impact of this resulted in Councillors amending the amount during the Council meeting to be $250,000 (GST Inclusive) and above.

 

Attached is a draft of the proposed Regional Procurement Preference Policy (Attachment 6). It has been made quite clear within the Policy that Regional Preference is not a price benefit, but rather a quantitative measurement that can be utilised in recognition of the physical presence of the supplier in the Riverina Joint Organisation Area, as well as the demonstrated and/or actual accompanying social and economic benefits that this provides to Council and the regional community. The intent is not to detract suppliers from submitting Tenders and Quotations for works to Council, but to encourage both regional and metropolitan suppliers to support regional areas in ways that may provide social or economic benefits.

 

The criteria has been established with a maximum 5% consideration so as not to overshadow other criteria generally used in assessments such as quality, price, experience and Work, Health and Safety. While the criteria provides businesses with a regional preference, it is not the intent that it become the main consideration unless all other factors are equal.

 

It is therefore recommended that Council now consider placing the draft Regional Procurement Preference Policy on public exhibition.

 

Financial Implications

Given the proposed Regional Procurement Preference Policy does not include a Pricing Preference, even if the Policy is adopted by Council, there will be no financial implications for Council other than the time to assess this particular criteria as part of the submission process.

Policy and Legislation

The following legislation and Council documents are relevant to the draft Policy:

 

·    Local Government Act 1993, Section 55

·    Local Government (General) Regulation 2005

·    Competition and Consumer Act 2010

·    Office of Local Government Tendering Guidelines

·    Council’s Code of Conduct

·    Council’s Statement of Business Ethics

·    POL 110 Procurement and Disposal Policy

·    POL 112 Conflict of Interests Policy

·    POL 060 Delegations Policy

·    POL 053 Corporate Purchase Card Policy

·    POL 107 Gifts and Benefits Policy

·    POL 101 Legislative Compliance Policy

·    POL 079 Risk Management Policy

·    POL 100 Fraud and Corruption Policy

·    POL 109 Public Art Policy

 

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We attract and support local businesses and industry

Risk Management Issues for Council

·        The Policy may impact on competition where some businesses outside the Regional Joint Organisation Area may not submit to a Request for Quote/Tender, which can also lessen the drive of a business to contain costs. The risk may be reduced if the supplier understands that they can still achieve points within the scoring matrix proposed even if they’re not based in the Area but utilise resources from within.

·        By defining the Regional Preference Criteria within the Policy, it is the intention that this remove any bureaucracy in determining what inputs of an offer may be classed as Regional and those that are not.

·        By excluding a Price Preference, the Policy doesn’t increase the costs to Council or the community to deliver the same services and infrastructure.

·        Given the Policy is not designed to significantly reduce competition it is unlikely to contravene the Competition and Consumer Act 2010.

·        There still remains the potential for increased risk of negative perceptions forming about the probity of Council practices and conflicts of interest for staff and councillors, although this may be lessened through the expansion of the Policy’s application to the Riverina Joint Organisation Area rather than a local area.

Internal / External Consultation

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

The Procurement team has consulted with the Corporate Review Committee and Executive along with holding a Councillor workshop on 9 December 2019 with the following Councillors present:

 

·    Mayor Greg Conkey OAM

·    Deputy Mayor Dallas Tout

·    Cr Yvonne Braid OAM

·    Cr Dan Hayes

·    Cr Vanessa Keenan

·    Cr Rod Kendall

·    Cr Tim Koschel

·    Cr Kerry Pascoe

 

Feedback was provided by Councillors during the workshop and subsequent Council meeting on 20 January 2020 and has been incorporated into the draft Policy.

 

The Audit, Risk and Improvement Committee were provided a copy of the draft Policy at the 20 February 2020 meeting, and their comments have been included.

 

If supported by Council, the draft Policy will be placed on public exhibition for 28 days and seek feedback for 42 days. It is intended that feedback be sought through several channels such as the Wagga Wagga Business Chamber and their associated newsletter, Women in Business Wagga Wagga Inc., Committee 4 Wagga, Council’s Your Say Website and the local newspaper. The draft Policy will also be circulated to those Council’s within the Riverina Joint Organisation Area for feedback. It is also intended that two community forums be held; a breakfast and a networking meeting whereby the following would be discussed at a high level:

 

·    Regional Procurement Preference Policy

·    Requests for Tenders/Quotations that are currently in the market, and coming up

·    Electronic Procurement Solution and what that means for businesses (including signing up)

·    Future training opportunities in the completion of Tenders/Quotations.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

X

X

X

 

 

X

X

 

 

 

X

X

X

 

 

Attachments

 

1.

Attachment 1 to Council Report - Comparison of Local Preferences

 

2.

Attachment 2 - Council Report - Proposal to Draft Regional Preference Policy - 20 January 2020

 

3.

Attachment 3 to Council Report - ACCC Guidelines on Misuse of Market Power

 

4.

Procurement Preference - Councillor Workshop 9 December 2019

 

5.

Extract from OLG Tendering Guidelines

 

6.

Attachment 6 - Draft Regional Procurement Preference Policy POL064

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-7

 



Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-7

 







Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-7

 





















Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-7

 





















Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-7

 


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-7

 













Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-8

 

RP-8               Proposed New Fee for the 2019/20 Fees and Charges

Author:         Zachary Wilson 

Director:       Natalie Te Pohe

         

 

Summary:

This report proposes the adoption and inclusion of the new domestic waste kerbside collection fee for the supply of 1,100L general waste bins to the 2019/20 Fees and Charges following the public exhibition period.

 

 

Recommendation

That Council:

a       note that there were no public submissions received during the exhibition period

b       adopt the following new fee for inclusion in the 2019/20 Fees and Charges:

Item Number

Fee and Charge Description

Pricing Policy ID

2019/20 Fee (exclusive of GST)

GST

2019/20 Fee (inclusive of GST)

Basis

NEW

Domestic Waste Management Service Charge – Provision of 1,100L General Waste bins to Multi Unit Developments (Non Strata)

 

Provided on application and Council Officer approval. Charged per bin, per year and is in addition to the Domestic Waste Management Service Charge – Multi Unit Developments (Non Strata) and additional bins service charges.

 

C

$650.00

$0.00

$650.00

Each Bin

Report

Council, at its meeting of 20 January 2020, resolved:

 

That Council:

a    place the following new fee on public exhibition for a period of 28 days from 25 January 2020 to 22 February 2020:

Item Number

Fee and Charge Description

Pricing Policy ID

2019/20 Fee (exclusive of GST)

GST

2019/20 Fee (inclusive of GST)

Basis

NEW

Domestic Waste Management Service Charge – Provision of 1,100L General Waste bins to Multi Unit Developments (Non Strata)

 

Provided on application and Council Officer approval. Charged per bin, per year and is in addition to the Domestic Waste Management Service Charge – Multi Unit Developments (Non Strata) and additional bins service charges.

 

C

$650.00

$0.00

$650.00

Each Bin

 

b    invite public submissions on the proposed new fee until 22 February 2020

 

c     receives a further report following the public exhibition period:

i        addressing any submission made in respect of the proposed new fee

ii       proposing adoption of the new fee unless there are any recommended amendments that will require a further public exhibition period

 

This proposed new fee was placed on public exhibition from 25 January 2020 until 22 February 2020 and Council invited public submissions during this period.

 

No public submissions were received on the proposed new fee.

 

The initial report indicated that Council officers considered that the provision of these bins in these locations (Multi Unit developments – Non-Strata) will alleviate the persistent non-compliance with the sorting and distribution of waste to the appropriate bin. As there were no public submissions, and it was a request from the community, it is recommended that the new fee be included in the 2019/20 Fees and Charges and reviewed in accordance with the annual process each year thereafter.

Financial Implications

The collection of bin charges is factored into Council’s annual operating income budget.

Policy and Legislation

Local Government Act 1993

Chapter 15, Part 10, Division 1:

·   Section 608 Council fees for services

 

Chapter 15, Part 10, Division 2:

·   Section 610B Fees to be determined in accordance with pricing methodologies

 

Chapter 15, Part 10, Division 3:

·   Section 610D How does a council determine the amount of a fee for service?

·   Section 610F Public notice of fees

 

Local Government (General) Regulation 2005

Regulation 201 Annual statement of council’s revenue policy

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

Risk Management Issues for Council

The risks to Council of not endorsing the proposed new fee includes:

 

·        Impact over time on the success of the Food Organics, Garden Organics (FOGO) service, and therefore increased negative impact on the environmental sustainability of Wagga

Internal / External Consultation

The proposed new fee was publicly exhibited through Council News and on Council’s website, seeking public submissions.

 

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                          RP-9

 

RP-9               National General Assembly - Call for Motions

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

Consideration and endorsement of Motion’s to be submitted to the Australian Local Government Association for the 2020 National General Assembly of the Local Government under this year’s theme, “Working Together for our Communities”.

 

 

Recommendation

That Council endorse submitting the motion outlined in the report to the National General Assembly of Local Government Annual Conference on 14 to 17 June 2020.

 

Report

This report provides an opportunity for Councillors to consider any motions for submission to the ALGA. To be eligible for inclusion in the ALGA business papers, motions must follow the following criteria:

 

1.      Be relevant to the work of local government nationally

2.      Be consistent with the themes of the NGA

3.      Complement or build on the policy objectives of your state and territory local government association

4.      Be submitted by a council which is a financial member of their state or territory local government association

5.      Propose a clear action and outcome

6.       Not be advanced on behalf of external third parties that may seek to use the NGA to apply pressure to Board members or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government.

 

To assist Council in preparing motions, a discussion paper has been prepared by the ALGA. This paper provides background information on the theme and is designed to assist Councils in developing motions.

 

The following Motion/s is recommended for submission to National General Assembly of Local Government Annual Conference on 14 to 17 June 2020:

 

Lay Down Facilities

 

Advocate to the NSW Minister for Families, Communities and Disability Services, the Minister for Transport and Roads and the Shadow Minister for Disability Inclusion, to call upon the State Government to fund adult laydown change facilities along NSW highways.

Advocate for the National Construction Code to include laydown change facilities as a requirement at major highway service centres.

 

Motions must be received by the ALGA by 11.59pm on Friday 27 March 2020.

 

Financial Implications

N/A

Policy and Legislation

POL 025 Payment of Expenses and Provision of Facilities to Councillors Policy

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

N/A

Internal / External Consultation

Councillors

Executive Officers

 

Attachments  

 

1.

National General Assembly Discussion Paper

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                          RP-9

 
















Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-10

 

RP-10            RFT2020-10 Provision of Internal Audit Services

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

This Report makes a recommendation that Council carry out the requirements of the provision of internal audit services contract itself, which follows from the resolution of Council on 24 February 2020 that council decline accept any of the tenders.

 

 

Recommendation

That Council, in accordance with Clause 178(3)(f) of the Local Government (General Regulation) 2005 (LG Regulation) formally declines to accept any tender for the reason that it will carry out internal audit services using employed staff.

 

Report

Council had sought tenders from internal audit providers contemporaneously with undertaking recruitment for an in-house Internal Auditor to see which process would attract the highest level of specialist skills and/or resources, for the best price. Council wanted to consider both options in relation to the future of internal audit and following the Tender Evaluation and recruitment selection process.

 

On 24 February 2020, Council resolved to decline to accept any of the tenders submitted in response to RFT2020-10 Provision of Internal Audit Services, in accordance with Clause 178(1)(b) of the Local Government (General Regulation) 2005 (LG Regulation).

 

Following that resolution, Council progressed discussions with the preferred candidate for the in-house Chief Audit Executive (CAE) position, as considered in the Report to Council on 24 February 2020. These discussions have been successful and the appointment has been made. On this basis it is appropriate to conclude the tender process by declining any of the tenders for the reason that Council will perform the majority of internal audit work using an employed internal auditor.

Financial Implications

N/A

Policy and Legislation

Council’s POL 110 Procurement and Disposal Policy is relevant and has been applied, along with section 55 of the Local Government Act 1993 (NSW) and Local Government (General) Regulation 2005, Regulation 178.

 

Internal Audit Charter

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

To address the risk management issues related to compliance and probity, the request for tender and evaluation processes for this supply was performed in accordance with Council policies and procedures and legislative requirements.

Internal / External Consultation

Internal consultation has taken place with officers from the Corporate Services, Commercial Divisions and Community Division. A Councillor Workshop was held in February 2020, presented by the Deputy Chairperson of the ARIC, which included discussion in relation to internal audit resourcing.

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                        RP-11

 

RP-11            Performance Report - July to Decemeber 2019

Author:                        Serena Wallace 

General Manager:    Peter Thompson

         

Summary:

This report provides details of Council’s performance against the Combined Delivery Program and Operational Plan 2019/2020 as at December 2019.

 

 

Recommendation

That Council accept the Performance Reports against Council’s Combined Delivery Program and Operational Plan 2019/2020 as at December 2019.

Report

In accordance with the Integrated Planning and Reporting (IPR) framework, Council is required to report its progress against the Delivery Program on a biannual basis.

 

The attached reports are a summary of Council’s performance against the targets identified in the Combined Delivery Program and Operational Plan 2019/2020 as at December 2019.

 

The report includes performance against service targets as well as project progress information on all capital items.

 

As per the structure of the DPOP for 2019/20, reports have been presented by functional area to provide a summary of their relevant deliverables, projects and measures.

Financial Implications

N/A

Policy and Legislation

NSW Local Government Act 1993

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

N/A

 

Attachments  

 

1.

Combined Delivery Program and Operational Plan 2019-2020 as at December 2019

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020.                                                        RP-11

 




























Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-12

 

RP-12            RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

 

Summary:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business with Notice raised at previous Ordinary Council meetings.

 

Councillor V Keenan requested an update on the status of the resolution of her Notice of Motion - Advocacy Plan adopted at Council on 12 August 2019. Councillor V Keenan asked when this will be drafted and coming back to Council.

A Councillor workshop is scheduled for 6 April to get feedback from Councillors and to conduct a gap analysis of what has already been identified. The draft plan will then be reported to Council on 27 April as part of the IP&R suite of documents.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-13

 

RP-13            Livestock Marketing Centre - Delivery Fan Draft Improvements

Author:         Darryl Woods 

Director:       Caroline Angel

        

 

Summary:

The project expanding the Livestock Marketing Centre (LMC) cattle yards capacity by 30% was completed last financial year and automation improvements in the sale ring have been well received by the LMC community. The improvements made in the sale ring have increased efficiency reducing the average per sale time from 30 sec to 20 sec per sale.

 

The requirement to upgrade the entire sale cycle was anticipated in the Wagga Livestock Marketing Centre Strategic Masterplan and in practice the expectation that the delivery of cattle into buyer lots would become the bottleneck in the system has materialised.

 

A design has been completed for the proposed upgrade, and this report asks Council to approve a budget variation from the Livestock Marketing Centre Reserve.

 

 

Recommendation

That Council approve the budget variations listed in the financial section to be sourced from the Livestock Marketing Centre reserve.

 

Report

The Wagga Livestock Marketing Centre Strategic Masterplan developed in 2015 outlined the continued operation and development of NSW’s premier livestock saleyard to 2035.

 

Following on from the recent cattle yard upgrade Council has had designed a new fan draft system to accumulate the cattle into buyer transportation lots to create efficiency on the delivery side by allowing for a better flow for the cattle through to the delivery yards and provide a safer working environment for the horseback riders organising the delivery lots prior to loading.

 

The improvement made to the selling ring has sped up the sale where bottlenecks are now created in the delivery yards and this project purpose is to allow the cattle to flow through to the delivery yards and alleviate the need to stop and turn cattle to lead them to their destination pens

 

Currently the lots are moved through two lanes and buyer lots are accumulated deeper in the delivery yards. The design of the new fan draft allows for up to five delivery lanes to accumulate cattle into buyer lots.

 

An excerpt discussing Stock Flow from the LMC – Strategic Masterplan is attached.

 


 

Financial Implications

Budget Costs

 

Value of Construction Works

 316,239

Contingency (10%)

  31,600

Project Management (10%) 

  31,600

Expended to date

16,418

Total Project Budget Required

395,857

 

 

Current approved Budget - 2019/20 financial year

42,424

 

 

Budget Variation Required

353,433

 

The project will be completed over the next two financial years, with $250,000 budget required for the remainder of the 2019/20 financial year, and $103,433 for the 2020/21 financial year.

 

It is proposed to fund the total required budget from the Livestock Marketing Centre Reserve, which has current capacity.

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

 

Risk Management Issues for Council

Solution provides a better safety outcome for delivery horses and riders.

Internal / External Consultation

Livestock Marketing Centre – Agents Association

 

Attachments

 

1.

Excerpt from LMC Strategic Masterplan

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-13

 


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-14

 

RP-14            Gregadoo Waste Management facility - New Weighbridge Infrastructure, approach roads and control of access.

Author:         Darryl Woods 

Director:       Caroline Angel

        

 

Summary:

Gregadoo Waste Management Centre (GWMC) is planning to construct new weighbridge facilities that will be capable of weighing B-Double heavy vehicles in a single weigh. The intent is to move the new weighbridge toward the entrance to the Centre to facilitate weighing and improve management of waste and recycling activities.

 

 

Recommendation

That Council approve the budget variations detailed in the financial section of the report.

 

Report

Design documentation for the new weighbridge at GWMC is complete and this report seeks Council’s approval for Financial Year 2020/2021 funding for the development of the weighbridge. Details are attached.

 

Staff are proposing to release two separate tenders for the development of the weighbridge, Tender 1 will be for supply and installation of the weighbridge decks, load cells, and software along with a full set of engineering drawings to allow a constructor to build the footings and foundations to accept the weighbridge. The second tender (Tender 2) will be for construction of the facility, road network, and access control in and out of the facility.

 

The reason for separating tenders is so that any weighbridge specific maintenance, software upgrades, and software support are direct to Council and not through a third-party contractor. In addition, during planning consideration was given to relocate the existing weighbridges; however, with an increasing number of B-Double deliveries and the relative cost of new weighbridges versus supplementing the existing weighbridges it was better to maintain the old weighbridges and keep them for internal use.

 

The project is included in the Long-Term Financial Plan and there is currently an approved allocation of $470,525 for the weighbridges (Tender 1) and $100,000 for the development of the domestic precinct infrastructure, which includes the weighbridge supporting facilities (Tender 2) in the current financial year. There is a budget allowance of $2,212,706 included in the FY20/21 forecast.

 

Council are requested to approve the remaining funds required to construct the facility in FY 20/21. A Quantity Surveyor estimate of the entire development is provided at Attachment B and the required funds are within the budget of the Long Term Financial Plan One-Off Capital Projects – Capital Works Program 2020/21 – 2029/30 as detailed in the financial implications section below.

 


 

Financial Implications

Total Project Cost:                                                                                   $2,398,132

 

Weighbridges

$286,000

Contingency

$17,472

PM Costs

$12,800

Cost to Date

$97,700

Total Cost Weighbridge

$413,972

Tender 1 Weighbridges:

 

 

 

 

 

 

 

 

Tender 2 Weighbridge Infrastructure:

Project Costs

$1,974,660

Tender costs

$1,000

Procurement costs

$5,000

PM Costs

$3,500

Total Cost Infrastructure

$1,984,160

 

 

 

 

 

 

 

 

Current Adopted Budgets included in Long Term Financial Plan:

 

Job #

Project Title

2019/20

2020/21

Total

70091

GWMC - Weighbridge Relocation

$470,525

 

$470,525

70147

GWMC - Domestic Precinct

$100,000

$2,212,706

$2,312,706

 

Proposed Budget Allocations:

Job #

Project Title

2019/20

2020/21

Total

70091

GWMC - Weighbridge Relocation

$470,525

$1,927,607

$2,398,132

70147

GWMC - Domestic Precinct*

$100,000

$600,000

$700,000

*It is proposed to leave a total project budget of $700,000 for future development of a Community Recycling Centre and associated road networks.

 

These projects are funded from the Solid Waste Reserve.

Policy and Legislation

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

 

Risk Management Issues for Council

N/A


 

Internal / External Consultation

N/A

 

Attachments

 

1.

Attachment A - GWMC Weighbridge Concept Drawings

 

2.

Attachment B - GWMC - Weighbridge Quantity Surveyor Report

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

RP-14

 



Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

M-1

 

Committee Minutes

M-1                 CRIME PREVENTION WORKING GROUP

Director:       Janice Summerhayes

         

 

Summary:

The Crime Prevention Working Group met on 24 February 2020.

 

 

Recommendation

That Council:

a        receive the minutes of the Crime Prevention Working Group held on 24 February   2020

b       provides an update on the Crime Prevention Working Group in Council news and on Council’s social media page

 

 

Report

The Crime Prevention Working Group met on 24 February 2020.

 

The minutes of these meetings are attached for Councillors' reference.

Financial Implications

N/A

Policy and Legislation

N/A

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We promote safety and safe behaviours

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments

 

1.

Crime Prevention Working Group Minutes - 24 February 2020

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

M-1

 






Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

M-2

 

M-2                 Audit Risk and Improvement Committee - 20 February 2020

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

         

 

Summary:

The Audit, Risk and Improvement Committee is an advisory committee of Council. This Report seeks that Council endorse the recommendations made by the Committee at its February 2020 meeting. Those recommendations relate to the role of the Committee in providing independent assurance and assistance to Council on financial reporting, risk management, internal controls, governance, and internal and external audit and accountability responsibilities.

 

 

Recommendation

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 20 February 2020.

 

Report

Chairperson Report

 

Council reports discussed at this meeting are outlined below. Those reports noted without discussion are not included.

 

RP1: Senior Management Presentation

 

The Committee received a presentation from the Director Regional Activation. The Committee was provided a high level overview of current regional activation major projects falling under the three key areas of City Strategy, Major Projects and Land and Property. The Committee was interested to hear of the works underway and sought clarity surrounding some of the projects and their related risks.

 

RP2: General Manager Update

 

The General Manager verbally advised the Committee of:

 

·        progress in relation to the recruitment of a Chief Audit Executive CAE and reactivating the internal audit function which has suffered from a hiatus since the resignation of the CAE in November 2018

·        Council’s membership of the Riverina Joint Organisation and association with the Canberra Joint Organisation

·        bushfire impact – limited for Council but that Council undertook a leadership role in the region supporting impacted councils.

·        commencement of a salary system review

·        the Sydney office is working well and the access to professional and skilled staff has been invaluable

·        legal matters update

·        major projects including Active Travel – 42km of cycle ways

 

The Committee at its November 2019 meeting requested that the GM update be provided as a written report in the meeting papers. The GM confirmed that this will take effect from the May 2020 ARIC meeting.

 

RP5: Fraud Action Plan

 

The Committee was concerned, that although the Fraud Action Plan is agreed each year by the Management team and identified responsible officers, there were a number of planned activities that have not been completed with others not addressed with status comments such as:

 

·  Not being implemented at the current time

·  Not currently being implemented

·  Further review required

The Committee commented that insufficient attention has been paid to completing the Fraud Action Plan and requested that attention be given to the outstanding planned activities and that progress be reported to the Committee at its next meeting in May 2020.

 

RP6: People and Culture Update

 

The Committee responded positively to this report noting its value and comprehensiveness. It has requested that in relation to leave statistics that these be reported in a tabular format for comparative purposes.

 

RP7: Governance and Risk Update

 

Mr. Bryce McNair provided feedback to the Committee on his presentation to the Councillor workshop on 3rd February 2020. The presentation related to the ARIC Annual report for the period 2018/2019 when Mr. McNair was Chair of this Committee.

 

Mr McNair advised the Committee that it was a valuable exercise which allowed a shared and open communication between Councillors and ARIC, with the opportunity to respond to questions from Councillors.

 

The Committee asked questions and received explanatory responses in relation to the detail and information presented in the document Code of Conduct Statistics.

 

RP8: Internal Audit Update

 

In relation to outstanding progress on internal audit recommendation the Committee asked questions regard the number of incomplete agreed recommendations.

 

Since it first meeting in 2017, this Committee has expressed concern on the number of internal audit recommendations that have been carried over and not completed, some of which have been carried over for a number of years.

 

The Committee advised that it will be paying very close attention to this area at each of its coming meetings.

 

The Committee has requested that Officers review each recommendation for which they have responsibility and provide this Committee with an explanation on the progress towards completion.

 

The Committee again commented on the length of time it is taking to replace the CAE and is keenly awaiting the outcome of the Tender for Internal Audit Services to enable progress towards provision of internal audit, however provided.

 

RP10: Proposed Development of a Draft Regional Procurement Preference Policy

 

The Committee was provided with background to this Policy and its relationship to the current major activation projects. The Committee provided feedback for improvement and increased clarity.

 

The Committee supports the objectives of the policy being to enhance and support the regional economy and to ensure compliance with relevant legislation and Council management practices and procedures.

 

RP11: Capital Works Update

 

The Committee discussed the current format of the Capital Works report and expressed an opinion that this format was difficult to read. The Committee requested that the Director Operations attend the ARIC May 2020 meeting to explain this new format. 

 

RP12: Councillors Expenses and Facilities Policy

 

The Committee discussed this policy seeking clarification on elements of the document. The Committee provided feedback for improvement and increased clarity. These related to terminology, reimbursement timeframes and budget allocation.

 

Marg Nicholls

Chair

Wagga Wagga City Council Audit, Risk and Improvement Committee

25 February 2020

 

Financial Implications

Council has granted certain authorities to the Audit, Risk and Improvement Committee within the scope of its role and responsibilities, as defined within its Charter. As an advisory committee to Council, the Audit, Risk and Improvement Committee has no authority to action items that may have a budget and/or resource implication outside of this authority unless Council resolves to adopt the recommendations.

 

The Reports to the Committee considered financial implications as applicable to those individual matters.

 

There are no other direct budgetary implications associated with the minutes of the 20 February 2020 Audit, Risk and Improvement Committee meeting.

Policy and Legislation

Audit, Risk and Improvement Committee Charter

 


 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The Audit, Risk and Improvement Committee assists Council by monitoring its risk exposure and determining if management systems have appropriate risk management processes in place

Internal / External Consultation

N/A

 

Attachments

 

1.

Audit, Risk and Improvement Committee (ARIC) Minutes 20 February 2020

 

  


Report submitted to the Ordinary Meeting of Council on Monday 16 March 2020

M-2

 







  

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 16 March 2020.

 

QUESTIONS/BUSINESS WITH NOTICE


Report submitted to the Confidential Meeting of Council on Monday 16 March 2020

CONF-1

 

Confidential Reports

CONF-1         RFT2020-16 ENTWINE LANDSCAPING DESIGN AND CONSTRUCT

Author:         Thomas Lemerle 

Director:       Caroline Angel

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 16 March 2020

CONF-2

 

CONF-2         RFT2020-25 ROAD PAVEMENT MATERIAL SUPPLY

Author:         Sylvester Otieno 

Director:       Caroline Angel

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 16 March 2020

CONF-3

 

CONF-3         FOREST HILL TENNIS COURTS

Author:         Dianne Wright 

Director:       Michael Keys

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(b)         discussion in relation to the personal hardship of a resident or ratepayer.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 16 March 2020

CONF-4

 

CONF-4         Code of Conduct matter

Author:                        Ingrid Hensley 

General Manager:    Peter Thompson

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(i)           alleged contraventions of any code of conduct requirements applicable under section 440.        

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 16 March 2020.