Minutes of the Ordinary Meeting of Council held on Monday 27 April 2020.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Corporate Services                                                  (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Director Regional Activation                                                 (Mr M Keys)

Manager Audit, Risk & Governance                                    (Ms I Hensley)

Manager Finance                                                                   (Mrs C Rodney)

Manager City Strategy                                                            (Mr T Kell)

Manager Corporate Strategy & Communications             (Mr S Gray)

Manager Procurement Services                                           (Mr D Butterfield)

Corporate Governance Coordinator                                    (Mrs N Johnson)

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

 

APOLOGIES

An apology for non-attendance was received and accepted for Councillor T Koschel on the Motion of Councillors R Kendall and K Pascoe.

 

Confirmation of Minutes

CM-1         Ordinary Council Meeting - 14 April 2020

 

20/145       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That the Minutes of the proceedings of the Ordinary Council Meeting held on 14 April 2020 be confirmed as a true and accurate record.

CARRIED

 

Declarations Of Interest

Councillor K Pascoe declared a Non-Significant Non-Pecuniary Interest in RP-2 Community Tenant Abatements the reason being that he is a member of the Men’s Shed and the Wagga Historic Engine Club and remained in the chamber during its consideration.

 

Councillor R Kendall declared a Significant Non-Pecuniary Interest in RP-2 Community Tenant Abatements the reason being he chairs The Leisure Company which is a local not for profit organisation and a tenant of a Council property and vacated the chamber during its consideration.

 

Councillor P Funnell declared a Non-Significant Non-Pecuniary Interest in RP -3 UPDATED TERMS OF REFERENCE - Floodplain Risk Management Advisory Committee the reason being that he is a Director of the Local Land Service and remained the chamber during its consideration.

 

 

PROCEDURAL MOTION - ENGLOBO

20/146      RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That the standing orders be varied for the meeting as set out hereunder:

  • Items where councillors wish to speak
  • Items where no councillors wish to speak
  • Confidential
  • Matter of urgency
  • Closure of Meeting

That M-1, CONF-2, CONF-3 and CONF-4, be adopted as recommended in the business papers

CARRIED

Reports from Staff

RP-1          Financial Performance Report as at 31 March 2020

 

20/147       RESOLVED:

                   On the Motion of Councillors P Funnell and V Keenan

That Council:

a       approve the proposed 2019/20 budget variations for the month ended 31 March 2020 and note the forecasted balanced budget position presented

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c       note the details of the external investments as at 31 March 2020 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

RP-2          Community Tenant Abatements

Councillor R Kendall declared a Significant Non Pecuniary Interest and vacated the meeting, the time being 6:16pm.

20/148       RESOLVED:

                   On the Motion of Councillors D Tout and P Funnell

That Council:

 

a       note the considerable current and future financial impact the community is facing in light of the COVID-19 pandemic

b       agree to provide rent reductions to the tenants identified in the attachment of this report representing one quarter (April to June 2020) of their current annual rent or licence fee

c       review rent reductions after 1 June 2020 on a monthly basis

d       in accordance with Section 356 of the Local Government Act 1993, approve in principle the financial assistance to the tenants listed in this report

e       give public notice of the assistance pursuant to Section 356 of the Local Government Act 1993, which is in good faith for the community

f        note the provisions of Section 356 of the Local Government Act 1993 legislation and acknowledge departures due to the unforeseen impacts of COVID-19 and the urgency of the situation

g       approve the budget variation/s as detailed in the financial implications section of the report, in the event the assistance is confirmed without further consideration by Council

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

K Pascoe

 

D Tout

 

 

Councillor R Kendall re-entered the meeting, the time being 6:17pm.

 

RP-3          UPDATED TERMS OF REFERENCE - Floodplain Risk Management Advisory Committee

 

20/149       RESOLVED:

                   On the Motion of Councillors V Keenan and R Kendall

That Council:

a       note this report and its update on the February Floodplain Risk Management Advisory Committee (FRMAC)

b       endorse the attached revised Terms of Reference for the FRMAC

CARRIED

 


 

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

G Conkey OAM

Y Braid OAM

D Hayes

P Funnell

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

Committee Minutes

M-1            FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES - February & March 2020

 

20/150       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That Council note the minutes of the Floodplain Risk Management Advisory Committee meetings held on 4 February and 17 March 2020.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

Councillor P Funnell requested an update on truck parking facilities in the City.

 

Councillor P Funnell requested an update on the maintenance of vegetation around Lake Albert.

 

Councillor P Funnell requested an update on the Water Licence for Lake Albert.

 

Councillor P Funnell requested information on the Heritage Advisor position.

 

Councillor P Funnell requested advice on the narrowing of Marns Street.

 

Councillor R Kendall requested advice on the maintenance schedule for the Plumpton Road shared pathway.

 

Councillor R Kendall requested information on the process for heavy vehicle permits.

 

The Mayor, Councillor G Conkey OAM provided a COVID-19 update and thanked the community and wished them well.

 

closed COUNCIL

20/151       RESOLVED:

                   On the Motion of Councillors D Tout and P Funnell

That the Council now resolve itself into a Closed Council, the time being 6:38pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

Confidential Reports

CONF-1    Estella School and Northern Sporting Precint Update

 

20/152       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council:

a       authorise the General Manager or their delegate to enter into a 20 year joint use agreement with the Department of Education for the development of community facilities as a part of the Estella School inclusive of a community meeting space, school hall and circulation areas

b       provide in principle support and authorise the General Manager or their delegate to negotiate to enter a joint use agreement with Charles Sturt University for the development of the Northern Sporting Precinct and the planning of future community use of CSU recreational assets.

c       receive a further report on the terms of a formal agreement with Charles Sturt University for the consideration of Council

d       approve the budget variations as detailed in the financial implications section of the report

 

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

CONF-2    Tenant Hardship

 

20/153       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That Council:

a       agree to provide a rent abatement of $2,402.88 representing the period of 1 April 2020 until 31 May 2020 to the tenant identified in this report

b       in accordance with Section 356 of the Local Government Act 1993, approve in principle the financial assistance to the individual identified in this report

c       note the reason for not adhering to Section 356 of the Local Government Act 1993 legislation which is due to the unforeseen impacts of COVID-19 and the urgency of the situation

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 


 

 

CONF-3    RFQ2020-538 ACTIVE TRAVEL PLAN CYCLE WAY CONSTRUCTION

 

20/154       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That Council:

a       accept the offer of Fulton Hogan Industries Pty Ltd (ABN: 54 000 538 689) for the Active Travel Plan Cycle Way Construction works for their lump sum amount of $3,360,126.64 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with Fulton Hogan Industries Pty Ltd (ABN: 54 000 538 689) for the Active Travel Plan Cycle Way Construction

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

CONF-4    RFT2020-27 STORMWATER, SEWER TRUNK MAINS AND DETENTION BASINS

 

20/155       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That Council:

a       accept the offer of Burgess Earthmoving Pty Ltd (ABN: 82 002 974 496) for the Stormwater, Sewer Trunk Mains and Detention Basins works for their lump sum amount of $1,437,791.57 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with Burgess Earthmoving Pty Ltd (ABN: 82 002 974 496) for the Stormwater, Sewer Trunk Mains and Detention Basins works for their lump sum amount of $1,437,791.57 excluding GST

c       authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

Reversion to open COUNCIL

20/156       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6:40pm.

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 6:42pm.

 

…………………………………………………..

                                                                                                      MAYOR