Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 21 November 2016. PS-1

Minutes of the Policy and Strategy Committee Meeting held on Monday 7 November 2016.

Present

Councillor Rod Kendall (Chairperson)

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Dallas Tout

In Attendance

General Manager (Mr A Eldridge)

Community Sector Manager (Mrs J Summerhayes)

Commercial Operations Sector Manager (Mrs C Angel)

Acting Chief Financial Officer (Mr C Richardson)

Manager Special Projects (Mr J Bolton)

Acting Manager City Development (Mrs A Gray)

Manager Executive Support (Mr S Gray)

Strategic Partner – Corporate Governance & Risk (Mrs N Johnson)

Town Planner (Mr M Collins)

Town Planner (Ms G Foulds)

Town Planner (Ms J Duck)

Communications & Engagement Officer (Miss S Post)

Corporate Governance & Risk Coordinator (Mrs J Watkins)

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Councillor K Pascoe on the Motion of Councillors P Funnell and D Tout.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

LEAVES OF ABSENCE

Recommendation:

On the Motion of Councillor P Funnell and the Mayor, Councillor G Conkey OAM

That a leave of absence be granted to Councillor V Keenan for 3 November 2016 to 20 November 2016 inclusive, and Councillor T Koschel for 7 November 2016.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

CONFIRMATION OF MINUTES

PSCM-1 POLICY AND STRATEGY COMMITTEE MEETING - 10 OCTOBER 2016

Recommendation:

On the Motion of Councillor D Hayes and the Mayor, Councillor G Conkey OAM

That the Minutes of the proceedings of the Policy and Strategy Committee Meeting held on 10 October 2016 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

DECLARATIONS OF INTEREST

Councillor P Funnell declared a Non Significant Non-Pecuniary Interest in PSRP-11 WAGGA FUTSAL - SECTION 356 DONATION REQUEST the reason being that his son plays futsal and remained in the chamber during its consideration.

Councillor D Hayes declared a Non Significant Non-Pecuniary Interest in PSRP-8 PETITION - MORGAN STREET TIMED PARKING ZONES AND LINEMARKING OF PARKING SPACES the reason being that he works in a building on that site and remained in the chamber during its consideration.

Community Sector Manager, Ms J Summerhayes, declared a Non-Pecuniary Interest in PSRP-11 WAGGA FUTSAL - SECTION 356 DONATION REQUEST the reason being that her husband is a volunteer coach as part of the Wagga Futsal junior cup competition and remained in the chamber during its consideration.

PUBLIC DISCUSSION FORUM

PSRP-5 AMENDMENT NUMBER 11 TO THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010

· Mr Rod McMullen, Icono Building Design / Chairperson of Building Designers Association Riverina – Speaking in favour of the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

Recommendation:

On the Motion of Councillor D Tout and the Mayor, Councillor G Conkey OAM

That Council bring forward consideration of PSRP-5 AMENDMENT NUMBER 11 TO THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 to follow the public discussion forum.

CARRIED

PSRP-5 AMENDMENT NUMBER 11 TO THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010

Recommendation:

On the Motion of Councillors D Tout and P Funnell

That Council endorse the exhibition of the proposed amendment number 11 to the Wagga Wagga Development Control Plan 2010 in accordance with the Environmental Planning and Assessment Act 1979 public consultation provisions.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

ENGLOBO

Recommendation:

On the Motion of Councillors P Funnell and Y Braid

That Council adopt PSRP-1 and PSRP-8 to PSRP-11 as recommended in the business papers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

REPORTS FROM STAFF

PSRP-1 RESPONSES TO QUESTIONS/BUSINESS WITH NOTICE

Recommendation:

On the Motion of Councillors P Funnell and Y Braid

That Council receive and note the report outlining responses to Questions/Business with Notice.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-2 DA16/0517 - USE OF EXISTING EXTENSION, SHED, ATTACHED COVERED AREA & CARPORT - LOT 192 DP 842236 - 80 VEALE ST ASHMONT NSW 2650

Recommendation:

On the Motion of Councillor P Funnell and the Mayor, Councillor G Conkey OAM

That Council approve DA16/0517 for the use of an existing extension, shed, attached covered area & carport at 80 Veale Street Ashmont NSW 2650, subject to the conditions outlined in the Section 79C Assessment Report for DA16/0517.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-3 DA16/0533 - ATTACHED CARPORT - LOT 40 DP 261008, 57 PUGSLEY AVENUE, ESTELLA

Recommendation:

On the Motion of the Mayor, Councillor G Conkey OAM and Councillor P Funnell

That Council approve DA16/0533 for an Attached Carport at 57 Pugsley Avenue, Estella subject to the conditions outlined in the Section 79C Assessment Report for DA16/0533.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-4 DA16/0554 - ADDITIONS & ALTERATIONS. STRATA PLAN 17008 UNIT A, 112-116 TOMPSON STREET, WAGGA WAGGA

Recommendation:

On the Motion of Councillors P Funnell and D Hayes

That Council approve DA16/0554 for Alterations and Additions at 112-116 Tompson Street, Wagga Wagga subject to the conditions outlined in the Section 79C Assessment Report for DA16/0554.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-6 FIRST QUARTER PERFORMANCE REPORT - INTEGRATED PLANNING AND REPORTING QUARTERLY PERFORMANCE REPORT

Recommendation:

On the Motion of Councillors D Tout and P Funnell

That Council accept the Integrated Planning and Reporting Quarterly Performance Report for the quarter ended 30 September 2016.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-7 PETITION - DOCKER STREET/SHAW STREET INTERSECTION CLOSURE

Recommendation:

On the Motion of Councillor P Funnell and the Mayor, Councillor G Conkey OAM

That Council:

a confirm the recommendations that were made by Traffic Committee at its 15 September 2016 meeting in respect to this matter

b note that a further report is to be received regarding the acquisition of the land for road purposes

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-8 PETITION - MORGAN STREET TIMED PARKING ZONES AND LINEMARKING OF PARKING SPACES

Recommendation:

On the Motion of Councillors P Funnell and Y Braid

That Council:

a receive the petition

b receive a further report following investigation into this request

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-9 POL 025 - PAYMENT OF EXPENSES AND PROVISION OF FACILITIES TO COUNCILLORS POLICY

Recommendation:

On the Motion of Councillors P Funnell and Y Braid

That Council:

a note that there were no submissions received during the exhibition period for the Draft POL 025 Payment of Expenses and Provision of Facilities to Councillors Policy

b adopt POL 025 Payment of Expenses and Provision of Facilities to Councillors Policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-10 SECTION 356 DONATION - AIDS COUNCIL OF NSW (ACON)

Recommendation:

On the Motion of Councillors P Funnell and Y Braid

That Council donate $300 to AIDS COUNCIL OF NSW (ACON) as detailed in the report under Section 356 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

PSRP-11 WAGGA FUTSAL - SECTION 356 DONATION REQUEST

Recommendation:

On the Motion of Councillors P Funnell and Y Braid

That Council :

a rescind resolution 16/015 being the donation of $1,798 to Wagga Futsal due to the cancellation of the March 2016 sporting event

b donate $1,240 to Wagga Futsal for the staging of the November 2016 sporting event in accordance with Section 356 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with Notice were raised for noting with no response required.

1. Councillor D Hayes acknowledged the contribution of Council staff volunteering their time to community events in response to advice in report PSRP-10.

2. Councillor P Funnell requested that overgrowth in Moorong Street near Hutcheon and Pearce be addressed.

3. Councillor Y Braid requested that overgrowth on the roundabout in Bourke Street near the Showgrounds, and also the roundabout in Johnston Street be addressed.

4. Councillor D Tout requested resolution to major water over McIntyre Street in Oura as raised in customer request CRStm16/0294.

THIS COMPLETED THE BUSINESS OF THE POLICY AND STRATEGY COMMITTEE MEETING WHICH ROSE AT 6:37pm.

…………………………………………………..

CHAIRPERSON

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	The Notice of Motion to alter a previous resolution of Council has been processed in accordance with Clause 40 of the Code of Meeting Practice.	N/A

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	Council has met all legislative and Office of Local Government requirements in completing the financial statements for 2015/16.	N/A

	Positive	Negative
Social	Increased and more convenient methods for community to provide input into Council plans, projects and feedback to Council.	May be some negative perceptions with change from old meeting format.
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	A more effective and proactive community engagement model.	N/A

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	The Code provides a mechanism by which to manage Code of Conduct complaints. This reporting is compliant with the Code and OLG requirements.	N/A

Report submitted to the Ordinary Meeting of Council on Monday 21 November 2016. RP-5

RP-5 FINANCIAL PERFORMANCE REPORT OCTOBER 2016

Author: Rodney, Carolyn

Acting Sector Manager: Richardson, Craig

Recommendation

That Council:

a approve the variations to the 2016/17 original budget for the month ended 31 October 2016 and note the deficit budget of ($62K) as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c note details of the external investments as at 31 October 2016 in accordance with Section 625 of the Local Government Act.

Executive Summary

· Council forecasts an overall budget deficit of ($62K) for October 2016 which is an improved result from the September 2016 reported deficit of ($283K). This variation to budget is due to the following adjustments:

· General Purpose Revenue (GPR) funding made available from the Eunony Bridge Road Deviation project which can now be allocated to the previously reported 2016/17 Financial Assistance Grants reduction of ($362K).

· The Wagga Wagga Airport – Grant Funding, Passenger Charges and Long Term Financial Plan Report CONF-8 adopted at 31 October Council Meeting has resulted in a dividend adjustment to Council of ($140K).

· Council experienced a negative monthly investment performance for the month of October which is mainly attributable to the negative performance experienced for the month for Council’s managed funds (NSW T-Corp) for the October period. Council’s Floating Rate Note portfolio has continued a period of strong growth, with many of these investments trading at a premium.

· Council is currently tracking on budget for the full financial year due to higher than anticipated returns for the July to September 2016 period.

Report

OPERATING INCOME

Total operating income is 32% of approved budget which is on track to budget for the end of October (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates which occurred at the start of the financial year. Excluding this adjustment, operating income received is 69%.

OPERATING EXPENSES

Total operating expenditure is 33% of approved budget and is tracking to budget for the full financial year.

CAPITAL INCOME

Total capital income is 10% of approved budget. Please note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 35% of approved budget. This is due to the commitments raised for Bomen Enabling Roads and land purchases of $26 million for the Stage 1 RIFL project.

WAGGA WAGGA CITY COUNCIL STATEMENT OF FINANCIAL PERFORMANCE 1 JULY 2016 TO 31 OCTOBER 2016
CONSOLIDATED STATEMENT
	ORIGINAL BUDGET 2016/17 $'000	BUDGET ADJ 2016/17 $'000	APPROVED BUDGET 2016/17 $'000	YTD ACTUAL EXCL COMMT'S 2016/17	COMMT'S 2016/17 $'000	YTD ACTUAL + COMMT'S 2016/17 $'000	YTD % OF BUD
Revenue
Rates & Annual Charges	(60,642,286)	0	(60,642,286)	(21,059,871)	0	(21,059,871)	35%
User Charges & Fees	(23,631,263)	(10,000)	(23,641,263)	(6,942,137)	33,454	(6,908,683)	29%
Interest & Investment Revenue	(3,406,597)	0	(3,406,597)	(1,502,624)	0	(1,502,624)	44%
Other Revenues	(3,123,096)	(22,266)	(3,145,362)	(1,149,206)	0	(1,149,206)	37%
Operating Grants & Contributions	(14,779,516)	(495,047)	(15,274,563)	(3,454,293)	0	(3,454,293)	23%
Capital Grants & Contributions	(34,768,294)	(18,826,496)	(53,594,790)	(5,272,985)	0	(5,272,985)	10%
Total Revenue	(140,351,052)	(19,353,809)	(159,704,861)	(39,381,116)	33,454	(39,347,662)	25%

Expenses
Employee Benefits & On-Costs	42,105,886	87,064	42,192,950	13,277,993	37,813	13,315,806	32%
Borrowing Costs	3,953,083	(157,682)	3,795,402	871,395	0	871,395	23%
Materials & Contracts	2,719,884	855	2,720,739	3,156,473	984,995	4,141,467	152%
Depreciation & Amortisation	32,405,375	0	32,405,375	10,801,792	0	10,801,792	33%
Other Expenses	37,495,505	2,788,455	40,283,960	9,500,150	1,567,255	11,067,405	27%
Total Expenses	118,679,732	2,718,693	121,398,425	37,607,802	2,590,063	40,197,865	33%

Net Operating (Profit)/Loss	(21,671,319)	(16,720,116)	(38,391,435)	(1,773,314)	2,623,517	850,202

Cap/Reserve Movements
Capital Exp - Renewals	24,265,446	6,514,120	30,779,566	1,976,194	3,491,470	5,467,664	18%
Capital Exp - New Projects	45,680,456	8,821,895	54,502,351	1,448,705	25,867,062	27,315,768	50%
Capital Exp - Project Concepts	8,314,763	789,044	9,103,807	615	31,700	32,315	0%
Loan Repayments	2,603,821	(173,623)	2,430,198	810,065	0	810,065	33%
New Loan Borrowings	(13,859,917)	8,991,975	(4,867,943)	0	0	0	0%
Sale of Assets	(4,982,151)	3,097,451	(1,884,700)	(265,710)	0	(265,710)	14%
Net Movements Reserves	(7,945,724)	(11,343,702)	(19,289,426)	0	0	0	0%
Total Cap/Res Movements	54,076,694	16,697,159	70,773,853	3,969,871	29,390,232	33,360,103	47%

Net Result after Depreciation	32,405,375	62,043	32,467,418	2,196,557	32,013,749	34,210,306

Add back Depreciation Expense	32,405,375	0	32,405,375	10,801,792	0	10,801,792

Cash Budget (Surplus)/Deficit	(0)	62,043	62,043	(8,605,235)	32,013,749	23,408,514

Revised budget result - Surplus/(Deficit)

$’000s

Original funded budget result as adopted by Council

Budget variations approved as reported to 31 October 2016 Council Meeting

Council report variations not included above- 31 October 2016 Council Meeting:

· Eunony Bridge Report – CONF 2

· Airport – reduction in dividend – CONF 8

Budget variations for October 2016

($283K)

$361K

($140)

Proposed revised budget result as at 31 October 2016

($62K)

The proposed Budget Variations to 31 October 2016 are listed below:

*Budget Variation*	*Amount*		*Funding Source*	*Net Impact* *Fav/ (Unfav)*
*2 – We are a safe and healthy community*
Crematorium Televisions and Security Upgrade	$60K	Cemetery Reserve ($60K)		Nil
Two LED Televisions and a security upgrade totalling $60K are required at the Crematorium. The televisions will allow funeral attendees an improved level of viewing from outside of the chapel during a funeral service. The security upgrade will improve security at the location and involves the installation of CCTV Cameras, computer monitor and hard drive. It is proposed to fund the works from the Cemetery Reserve.				Nil
Vehicle Barrier Fencing	$19K	Natural Reserves Grounds Maintenance ($19K)		Nil
The Pomigalarna, Silverlite and Willans Hill Reserves gates and fences renewals project requires a Council contribution of $19K in addition to the $32K NSW Government Grant that was recently reported to Council. It is proposed to fund the contribution from the Natural Reserves Ground Maintenance budget.				Nil
*4 – We have a sustainable natural and built environment*
Sewer Treatment Plant Operation Contract Costs	($675K)		Sewer Reserve $675K	Nil
The Bomen, Narrung Street and Kooringal Treatment Plants have experienced a reduction in operating costs due to a decrease in the contract costs with Downer, the removal of the 50^th percentile limit for nitrogen and a reduction in the usage of consumables (electricity and alum). This will also result in savings for future years with the savings being returned to the Sewer Reserve.
Morgan St Footpath	$14K	Footpath Maintenance ($14K)		Nil
Funds are required to complete construction of approximately 75 metres of footpath that will link the RMS and associated side road to the existing pedestrian facilities on the east side of Docker Street. Construction will also include barrier kerb and guttering across footpath culverts and bump stops. This project will be funded from the transfer of funds from Footpath Maintenance.				Nil
Kerbside Contract Renewal	$225K	Solid Waste Reserve ($225K)		Nil
Funding is required to finalise the kerbside collection tender documentation and undertake evaluation of offers through to awarding a contract. Engagement of a technical advisor, legal advisor and probity advisor are required. It is proposed to fund the variation from the Solid Waste Reserve.				Nil
*SURPLUS/(DEFICIT)*				Nil

Current Restrictions

WAGGA WAGGA CITY COUNCIL
RESERVES SUMMARY
31 OCTOBER 2016
	Approved Changes
	CLOSING BALANCE 2015/16	ADOPTED RESERVE TRANSFERS 2016/17	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 31.10.16	RECOMMENDED CHANGES for Council Resolution	REVISED BALANCE

Externally Restricted
Developer Contributions	(19,387,519)	1,683,496	2,828,552		(14,875,470)
Specific Purpose Unexpended Grants/Contributions	(3,473,810)	0	3,473,810		0
Sewer Fund Reserve	(21,286,523)	2,385,453	4,196,682	(674,619)	(15,379,007)
Solid Waste Reserve	(12,803,085)	751,764	46,116	225,157	(11,780,049)
Stormwater Levy Reserve	(2,537,418)	(228,466)	164,020		(2,601,864)
Total Externally Restricted	(59,488,355)	4,592,247	10,709,180	(449,462)	(44,636,389)

Internally Restricted
Airport Reserve	(202,674)	(65,492)	(7,492)		(275,658)
Art Gallery Reserve	(48,490)	(3,500)	17,500		(34,490)
Ashmont Community Facility Reserve	(3,000)	(1,500)	0		(4,500)
Bridge Replacement Reserve	(646,667)	140,000	420,000		(86,667)
CBD Carparking Facilities Reserve	(936,300)	(94,195)	60,537		(969,958)
CCTV Reserve	(54,476)	(10,000)	0		(64,476)
Cemetery Perpetual Reserve	(123,860)	(89,661)	0		(213,521)
Cemetery Reserve	(308,649)	(136,637)	0	42,221	(403,065)
Civic Theatre Operating Reserve	0	(100,000)	0		(100,000)
Civic Theatre Technical Infrastructure Reserve	(55,450)	(50,000)	0		(105,450)
Civil Projects Reserve	(155,883)	0	0		(155,883)
Community Amenities Reserve	(5,685)	0	0		(5,685)
Council Election Reserve	(417,616)	236,558	0		(181,058)
Economic Development Incentives Reserve	(19,500)	0	0		(19,500)
Employee Leave Entitlements Gen Fund Reserve	(3,352,639)	0	0		(3,352,639)
Estella Community Centre Reserve	(230,992)	0	0		(230,992)
Family Day Care Reserve	(135,608)	14,606	0		(121,002)
Fit for the Future Reserve	(952,184)	388,225	(2,250,835)		(2,814,794)
Generic Projects Saving	(927,180)	(116,966)	103,039		(941,106)
Glenfield Community Centre Reserve	(15,704)	(2,000)	0		(17,704)
Grassroots Cricket Reserve	(45,942)	(15,000)	0		(60,942)
Gravel Pit Restoration Reserve	(738,010)	0	0		(738,010)
Gurwood Street Property Reserve	(50,454)	0	0		(50,454)
Industrial Land Development Reserve	(328,851)	0	0		(328,851)
Information Services / E-Business Reserve	(378,713)	0	0		(378,713)
Infrastructure Replacement Reserve	(77,488)	(887)	28,233		(50,142)
Insurance Variations Reserve	(28,644)	0	0		(28,644)
Internal Loans Reserve	(1,289,806)	(629,241)	620,914		(1,298,133)
Lake Albert Improvements Reserve	(113,972)	0	113,789		(182)
LEP Preparation Reserve	(38,665)	0	36,120		(2,545)
Livestock Marketing Centre Reserve	(8,095,560)	3,215,056	1,482,673		(3,397,832)
Lloyd Environmental Projects Reserve	(101,371)	0	0		(101,371)
Museum Acquisitions Reserve	(39,378)	0	0		(39,378)
Oasis Building Renewal Reserve	(122,000)	(50,000)	121,000		(51,000)
Oasis Plant Reserve	(1,005,347)	(110,000)	0		(1,115,347)
Parks & Recreation Projects	(91,288)	0	86,000		(5,288)
Pedestrian River Crossing (old Riverside) Reserve	(198,031)	150,000	0		(48,031)
Plant Replacement Reserve	(5,145,588)	(151,353)	158,636		(5,138,305)
Playground Equipment Replacement Reserve	0	(51,230)	0		(51,230)
Project Carryovers Reserve	(1,841,669)	0	1,841,669		(0)
Public Art Reserve	(199,713)	137,579	51,424		(10,711)
Robertson Oval Redevelopment Reserve	(86,697)	0	0		(86,697)
Senior Citizens Centre Reserve	(11,627)	(2,000)	0		(13,627)
Silverlite Reserve	(29,980)	0	0		(29,980)
Sister Cities Reserve	(30,914)	(10,000)	5,000		(35,914)
Stormwater Drainage Reserve	(473,996)	0	236,722		(237,274)
Strategic Real Property Reserve	(5,136)	0	(329,073)		(334,209)
Street Lighting Replacement Reserve	(44,755)	(30,000)	0		(74,755)
Subdivision Tree Planting Reserve	(195,795)	40,000	0		(155,795)
Sustainable Energy Reserve	(430,442)	(90,000)	0		(520,442)
Traffic Committee Reserve	0	(50,000)	0		(50,000)
Unexpended External Loans Reserve	(163,087)	0	0		(163,087)
Total Internally Restricted	(29,995,474)	2,462,361	2,795,857	42,221	(24,695,035)

Total Restricted	(89,483,829)	7,054,608	13,505,037	(407,241)	(69,331,424)

Investment Summary as at 31 October 2016

In accordance with Clause 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 30/09/2016 $	Closing Balance Invested 31/10/2016 $	October EOM Current Yield %	October EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
*Short Term Deposits*
Police Credit Union	NR	1,000,000	1,000,000	3.02%	0.94%	6/06/2016	6/12/2016	6
BOQ	A-	2,000,000	2,000,000	2.75%	1.89%	2/09/2016	4/04/2017	7
NAB	AA-	1,000,000	1,000,000	2.96%	0.94%	2/06/2016	3/01/2017	7
NAB	AA-	1,000,000	1,000,000	2.90%	0.94%	25/07/2016	25/01/2017	6
BOQ	A-	2,000,000	2,000,000	2.98%	1.89%	7/12/2015	7/12/2016	12
Bank of Sydney	NR	2,000,000	2,000,000	2.75%	1.89%	30/09/2016	29/09/2017	12
CUA	BBB+	1,000,000	1,000,000	3.15%	0.94%	10/02/2016	9/02/2017	12
NAB	AA-	1,000,000	1,000,000	2.74%	0.94%	25/10/2016	25/05/2017	7
ME Bank	BBB+	1,000,000	1,000,000	3.10%	0.94%	23/02/2016	23/02/2017	12
Auswide	BBB	1,000,000	1,000,000	3.07%	0.94%	1/03/2016	22/12/2016	10
AMP	A+	2,000,000	2,000,000	3.00%	1.89%	2/08/2016	2/08/2017	12
CBA	AA-	2,000,000	0	0.00%	0.00%	25/08/2016	25/10/2016	2
Newcastle Permanent	BBB+	2,000,000	2,000,000	2.70%	1.89%	31/08/2016	30/11/2016	3
Bankwest	AA-	0	2,000,000	2.55%	1.89%	25/10/2016	16/12/2016	2
*Total Short Term Deposits*		19,000,000	19,000,000	2.86%	17.91%
*At Call Accounts*
NAB	AA-	1,246,544	1,200,681	1.50%	1.13%	N/A	N/A	N/A
NAB	AA-	12,091,488	10,614,127	2.19%	10.01%	N/A	N/A	N/A
AMP	A+	110	110	0.00%	0.00%	N/A	N/A	N/A
AMP	A+	178,469	178,791	2.20%	0.17%	N/A	N/A	N/A
Beyond Bank	BBB+	74,136	74,199	1.00%	0.07%	N/A	N/A	N/A
CBA	AA-	23,863	23,812	0.00%	0.02%	N/A	N/A	N/A
*Total At Call Accounts*		13,614,609	12,091,720	2.11%	11.40%
*Medium Term Deposits*
RaboBank	A+	1,000,000	1,000,000	6.40%	0.94%	23/04/2012	24/04/2017	60
RaboBank	A+	1,000,000	1,000,000	5.90%	0.94%	4/06/2012	5/06/2017	60
BOQ	A-	1,000,000	1,000,000	6.30%	0.94%	22/08/2012	22/08/2017	60
ING Bank	A-	3,000,000	3,000,000	6.00%	2.83%	24/08/2012	24/08/2017	60
Hume Building Society	NR	1,009,123	1,009,123	4.10%	0.95%	21/08/2014	21/08/2017	36
Banana Coast CU	NR	1,000,000	1,000,000	4.25%	0.94%	3/06/2014	2/06/2017	36
ME Bank	BBB+	2,000,000	2,000,000	4.28%	1.89%	2/09/2014	2/09/2019	60
RaboBank	A+	1,000,000	0	0.00%	0.00%	30/09/2014	3/10/2016	24
Police Credit Union	NR	1,000,000	1,000,000	3.80%	0.94%	7/11/2014	7/11/2016	24
Auswide	BBB	1,000,096	1,000,096	3.75%	0.94%	27/11/2014	27/11/2016	24
Rabobank	A+	1,000,000	1,000,000	4.10%	0.94%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.93%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.93%	11/03/2015	11/03/2018	36
AMP	A+	2,000,000	2,000,000	3.10%	1.89%	2/06/2015	2/06/2017	24
AMP	A+	1,000,000	1,000,000	3.10%	0.94%	13/07/2015	13/07/2017	24
Bendigo-Adelaide	A-	1,000,000	1,000,000	2.80%	0.94%	1/09/2015	3/03/2017	18
Institution	Rating	Closing Balance Invested 30/09/2016 $	Closing Balance Invested 31/10/2016 $	October EOM Current Yield %	October EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
*Medium Term Deposits continued*
Newcastle Permanent	BBB+	1,000,000	1,000,000	3.00%	0.94%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.94%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB+	1,000,000	1,000,000	3.00%	0.94%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.94%	8/09/2016	10/09/2018	24
*Total Medium Term Deposits*		23,989,219	22,989,219	4.21%	21.67%
*Floating Rate Notes - Senior Debt*
Macquarie Bank	A	3,029,601	3,022,731	BBSW + 290	2.85%	9/03/2012	9/03/2017	60
CUA	BBB+	1,002,871	1,004,949	BBSW + 130	0.95%	28/05/2014	20/03/2017	34
Bendigo-Adelaide	A-	998,642	1,000,773	BBSW + 93	0.94%	17/09/2014	17/09/2019	60
BOQ	A-	2,000,380	2,004,160	BBSW + 110	1.89%	5/08/2014	24/06/2019	58
BOQ	A-	999,283	998,857	BBSW + 107	0.94%	6/11/2014	6/11/2019	60
BOQ	A-	1,001,133	1,005,422	BBSW + 107	0.95%	10/11/2014	6/11/2019	60
ME Bank	BBB+	1,003,267	1,005,706	BBSW + 100	0.95%	17/11/2014	17/11/2017	36
ME Bank	BBB+	1,000,172	1,000,420	BBSW + 100	0.94%	17/11/2014	17/11/2017	36
Teachers Mutual	BBB+	999,424	1,003,928	BBSW + 105	0.95%	4/12/2014	4/12/2017	36
Newcastle Permanent	BBB+	1,002,300	1,004,540	BBSW + 110	0.95%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,002,698	2,007,668	BBSW + 110	1.89%	3/03/2015	3/03/2020	60
ANZ	AA-	753,417	749,277	BBSW + 82	0.71%	17/04/2015	17/04/2020	60
Heritage Bank	BBB+	1,002,090	997,060	BBSW + 115	0.94%	7/05/2015	7/05/2018	36
NAB	AA-	998,635	1,000,935	BBSW + 80	0.94%	3/06/2015	3/06/2020	60
Heritage Bank	BBB+	1,002,090	997,060	BBSW + 115	0.94%	9/06/2015	7/05/2018	35
CBA	AA-	1,006,659	1,001,177	BBSW + 90	0.94%	17/07/2015	17/07/2020	60
Westpac	AA-	1,005,760	1,001,090	BBSW + 90	0.94%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	A-	1,005,110	1,007,780	BBSW + 110	0.95%	18/08/2015	18/08/2020	60
Credit Suisse	A	1,002,430	1,005,150	BBSW + 105	0.95%	24/08/2015	24/08/2018	36
Bendigo-Adelaide	A-	1,004,571	1,005,995	BBSW + 110	0.95%	28/09/2015	18/08/2020	59
Westpac	AA-	2,009,408	1,999,884	BBSW + 90	1.89%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,012,250	1,006,596	BBSW + 125	0.95%	20/10/2015	20/10/2020	60
Westpac	AA-	4,049,000	4,029,400	BBSW + 108	3.80%	28/10/2015	28/10/2020	60
AMP	A+	1,806,246	1,810,638	BBSW + 110	1.71%	11/12/2015	11/06/2019	42
CBA	AA-	1,015,742	1,009,510	BBSW + 115	0.95%	18/01/2016	18/01/2021	60
BOQ	A-	1,007,009	1,001,822	BBSW + 100	0.94%	5/02/2016	5/02/2018	24
Rabobank	A+	2,038,440	2,040,326	BBSW + 150	1.92%	4/03/2016	4/03/2021	60
Westpac	AA-	1,011,170	0	0.00%	0.00%	8/03/2016	10/05/2019	38
Newcastle Permanent	BBB+	1,004,142	1,006,905	BBSW + 160	0.95%	22/03/2016	22/03/2019	36
CUA	BBB+	2,004,966	2,009,894	BBSW + 160	1.89%	1/04/2016	1/04/2019	36
ANZ	AA-	1,009,157	1,010,203	BBSW + 118	0.95%	7/04/2016	7/04/2021	60
CBA	AA-	1,012,393	0	0.00%	0.00%	18/04/2016	18/07/2019	39
Suncorp-Metway	A+	1,016,004	1,010,405	BBSW + 138	0.95%	21/04/2016	12/04/2021	60
AMP	A+	1,012,267	1,012,328	BBSW + 135	0.95%	24/05/2016	24/05/2021	60
Westpac	AA-	1,010,000	1,012,910	BBSW + 117	0.95%	3/06/2016	3/06/2021	60
CBA	AA-	1,009,293	1,010,456	BBSW + 121	0.95%	12/07/2016	12/07/2021	60
ANZ	AA-	2,020,974	2,022,814	BBSW + 113	1.91%	16/08/2016	16/08/2021	60
BOQ	A-	0	1,502,263	BBSW + 117	1.42%	26/10/2016	26/10/2020	48
NAB	AA-	0	999,921	BBSW + 105	0.94%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB+	0	1,501,170	BBSW + 140	1.42%	28/10/2016	28/10/2019	36
Institution	Rating	Closing Balance Invested 30/09/2016 $	Closing Balance Invested 31/10/2016 $	October EOM Current Yield %	October EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
*Total Floating Rate Notes - Senior Debt*		48,868,993	50,822,123		47.91%
*Managed Funds*
NSW Tcorp	NR	1,189,450	1,175,788	-1.15%	1.11%	17/03/2014	1/10/2021	90
*Total Managed Funds*		1,189,450	1,175,788	-1.15%	1.11%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		106,662,272	106,078,851	2.66%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH		2,586,542	2,345,305
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		104,075,730	103,733,546

Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 48% across a broad range of counterparties. Cash equates to 11% of Council’s portfolio with Term Deposits around 40% and growth funds around 1% of the portfolio.

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

All investments are well within the defined Policy limits, as outlined in the Rating Allocation chart below:

Investment Portfolio Balance

Council’s investment portfolio balance has decreased slightly from the previous month’s balance, down from $104.1M to $103.7M.

MONTHLY INVESTMENT MOVEMENTS

Redemptions/Sales - Council redeemed the following investment securities during October 2016:

Institution and Type	Amount	Investment Term	Interest Rate	Comments
CBA Term Deposit	$2M	2 months	2.55%	This term deposit was redeemed and reinvested into a two (2) month term deposit with Bankwest.
Rabobank Term Deposit	$1M	2 years	3.70%	This term deposit was redeemed for cashflow purposes.
Westpac Bank Floating Rate Note	$1M	3 years	BBSW + 100	This Floating Rate Note was sold for a capital gain and reinvested into a Bank of Queensland Floating Rate Note.
CBA Floating Rate Note	$1M	3 years	BBSW + 98	This Floating Rate Note was sold for a capital gain and reinvested into a Bank of Queensland Floating Rate Note.

New Investments - Council purchased the following investment securities during October 2016:

Institution and Type	Amount	Investment Term	Interest Rate	Comments
Bankwest Term Deposit	$2M	2 months	2.55%	The Bankwest rate of 2.55% compared favourably to the rest of the market for this investment term. This term was chosen to align with the estimated timing of capital project expenditure.
Bank of Queensland Floating Rate Note	$1.5M	4 years	BBSW + 117	Council’s independent Financial Advisor CPG, advised that this Floating Rate Note represented good value over the medium term.
NAB Floating Rate Note	$1M	5 years	BBSW + 105	Council’s independent Financial Advisor CPG, advised that this Floating Rate Note represented an attractive offer and is likely to be one of the highest returning investments over the medium term.
Teachers Mutual Bank Floating Rate Note	$1.5M	3 years	BBSW + 140	Council’s independent Financial Advisor CPG, advised that this Floating Rate Note represented fair value over the medium term with a view to holding for the entire 3 year period.

Rollovers – Council rolled the following investment securities during October 2016:

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

NAB Term Deposit

$1M

8 months

3.00%

This term deposit was an eight (8) month investment at 3.00% and was rolled at maturity into a seven month term deposit at 2.74%. This investment term was chosen to ensure a maturity gap was filled.

MONTHLY PERFORMANCE

Interest/growth/capital gains for the month totaled $239,320 which compares unfavourably with the budget for the period of $257,250 – under performing budget for the October month by $17,930. This is mainly attributable to the negative adjustment of $13,662 for Council’s managed funds (NSW T-Corp) for the October period. Council’s Floating Rate Note portfolio has continued a period of strong growth, with many of these investments trading at a premium.

It should be noted that the capital market value of these investments will fluctuate from month to month and that Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

Council’s portfolio performance continues to be anchored by the longer-dated deposits in the portfolio, particularly those locked in above 4% yields. It is to be noted however that the average deposit yield will inevitably fall as some of the longer-dated deposits mature within the next year.

In comparison to the AusBond Bank Bill Index* (+2.14%pa), Council’s investment portfolio in total returned 2.66% for October. Short term deposits returned 2.86%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Cash & Investments Budget Review Statement

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the WWCC Investments Policy adopted by Council on 26 August 2013.

The Cash at Bank amount has also been reconciled to Council's physical Bank Statements.

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulations 2005. It is my opinion that the Quarterly Budget Review Statement for Wagga Wagga City Council for the quarter ended 30 September 2016 indicates that Council’s projected financial position at 30 June 2017 will be satisfactory at year end, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

Carolyn Rodney

Responsible Accounting Officer

Budget

The forecast full year budget result to 31 October 2016 is a ($62K) deficit.

Policy

Investments are reported in accordance with POL 075 Investment Policy.

Budget Variations are reported in accordance with POL 052 Budget Policy.

Impact on Public Utilities

N/A

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

QBL Analysis

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	The preparation of the monthly financial report provides for the timely reporting on investments and budget performance year-to-date.	N/A

Risk Management and Work Health and Safety Issues for Council

No specific issues identified.

Internal / External Consultation

All relevant areas within Council have consulted with the Finance Division in regards to the budget variations listed in this report.

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

Report submitted to the Ordinary Meeting of Council on Monday 21 November 2016. RP-6

RP-6 CONSIDERATION FOR CREATION OF A "COMMUNITY WORKS RESERVE"

Author: Rodney, Carolyn

Acting Sector Manager: Richardson, Craig

Recommendation

That Council continues with the existing policy of allocating 1% of the capital works program exclusively towards public art projects.

Executive Summary

· At its meeting of 29 August 2016, Council resolved via a Notice of Motion report:

That Council:

a receive a report which considers creating a ‘Community Works Reserve’ and directing the annual budget allocations under the Public Art Policy (POL 109) to this ‘Community Works Reserve’ as part of the next review of the Public Art Policy

b request that the report in (a) address the broadened use of the 1% capital works funding contributions that is currently ‘Public Art’ specific, to other community benefit projects through the ‘Community Works Reserve’ as set out in the body of the report

· The current policy of Council is to direct 1% of the capital works program (with some exceptions) into public art projects. The resolution above requests consideration for the continuation of the 1% levy with the intention of applying the funding to a range of community projects in addition to public art.

· The quantum of funds collected on an annual basis to fund public art has ranged from $91,885 to $207,803 since its inception in 2008/09. The average annual amount is $151,144. There are no alternative funding sources identified to finance new expenditure on public art.

· Council has identified through its policy that public art plays an important part in defining the character and feel of a City and performs three strategic roles as follows:

i. Welcoming – Public Art provides a welcome to Wagga Wagga, by road, by air, and by rail

ii. Connecting – Public Art strengthens the role of key civic and neighbourhood hubs as meeting places and locales of connection, such as the Exhibition Centre and Bolton Park, Riverside, the Civic Precinct and key events

iii. PlaceShaping – Public Art assists in the development of vibrant local character throughout the local government area, such as our villages and suburbs

· Council is required to provide a comprehensive range of services, programs and facilities in order to meet community expectations. There is insufficient funding available to meet all community expectations. It is unlikely that an alternate funding source could be identified if there was a reduction in public art funding leaving Council in a position of having to prioritise public art budget requests as part of its overall budget consideration.

· Whilst Council continues to fund in its existing budget a number of community projects, there are a significant number of unfunded items on Council’s budget which are considered to be of a high priority by the community but cannot proceed because there is presently no identified funding source. The availability of any additional funds through a Community Works Reserve would assist in funding community based projects and could potentially supplement the annual community grants program but as noted above the quantum of funds generated through the public art levy is not large.

· Ultimately this is a matter of policy for the Council. Council may by resolution direct funding from the 1% levy to other community priorities however this will reduce the already limited funds available for new public art projects.

· Given the limited amount of funding for public art and its strategic importance to the City, it is recommended that Council continue with its existing practice of the 1% levy being exclusively applied towards public art.

Report

Current Public Art Policy and Plan and key objectives

Council adopted the Outdoor Art in Public Spaces Policy in 1997, in order to help establish and manage the City’s diverse collection of Public Art. In 2008 the Public Art Policy POL109 was developed to respond to the cultural needs of the community as identified in Council’s Cultural Plan (2006 – 2015) and to further extend the vision of the Outdoor Art in Public Spaces Policy. The policy is due for review by August 2017.

The objectives of the Public Art Policy are an:

“…integrated approach to public art planning, with an emphasis on enhancing Wagga Wagga’s public spaces”

Council’s Public Art Plan 2014-2016 is still currently in place, with a revised plan due in 2017. The current Plan, entitled WaggaWorks, identifies three major strategic roles that public art currently plays, or has the potential to play, within the Wagga Wagga Community for both residents and visitors to the City:

· Welcoming – Public Art provides a welcome to Wagga Wagga, by road, by air, and by rail

· Connecting – Public Art strengthens the role of key civic and neighbourhood hubs as meeting places and locales of connection, such as the Exhibition Centre and Bolton Park, Riverside, the Civic Precinct and key events

· PlaceShaping – Public Art assists in the development of vibrant local character throughout the local government area, such as our villages and suburbs

The Public Art Policy states that through significant engagement with the community together with the various public art projects and the resulting Public Art Collection, there is a need to maintain a strategic focus for the development of public art across the Wagga Wagga Local Government Area.

Recent review conducted on the Public Art Fund Administration

In accordance with Council’s annual internal audit plan, a compliance review was completed in April 2016 of the Public Art Fund Administration. Crowe Horwath, Council’s auditors conducted the review.

The review outlined that the administration of Council’s public art funds was satisfactorily managed. Crowe Horwath also researched other Council’s public art policies, with the following treatments provided as a compare and contrast to the approach-adopted by other councils:

Council	Public Art Funding Methodology
City of Wagga Wagga	1% of all capital works projects funded by General Purpose Revenue (excluding sewer, grants, contributions, developer contributions, pure acquisition budgets) towards Public Art.
Albury City Council	1% of Council’s Capital Works Project Management, Tendering, Risk Management And Liability, maintenance and conservation and other ongoing costs are to be covered within the 1% funding to be allocated to Public Art.
Yarra Council	The Percent for Art will be triggered by new or major renewal infrastructure projects over $1m, be set at 1% of the budget and capped at $1m. Council commits to allocating 1% of the total project budget for new community or significant renewal of capital infrastructure projects over $1 million towards Public Art or arts related projects.
City of Hobart	Council will allocate the amount of $100,000 annually from its capital works budget to Public Art.
City of Newcastle	All applications for development or redevelopment of Council owned properties, buildings and associated works which have a total value of $1 million or over shall be subject to a mandatory percent for art contribution of not less than 1% of the total value of the development.
Bega Valley Council	Bega Valley Shire Council has recognised the need to incorporate Public Art into its planning processes and will allocate 1% of its capital works budget (excluding sewerage component).
Randwick City Council	A nationally accepted guide of 1% of construction costs will be used as a starting point for negotiations on voluntary planning agreements.

Source: Crowe Horwath Public Art Fund Administration Review – April 2016

The above table shows that Council’s current adopted approach of 1% of capital project budgets, (excluding sewer, grants, contributions, developer contributions, pure acquisition budgets) to be allocated towards Public Art is not dissimilar to other Councils’ methodologies.

Previous funds restricted for Public Art and expenditure incurred

Since the introduction of the policy, based on the above funding principle, Council has restricted and expended the following:

	2008/09	2009/10	2010/11	2011/12	2012/13	2013/14	2014/15	2015/16
Public Art Allocation	$100,845	$227,272	$213,990	$133,236	$207,803	$91,885	$115,128	$118,990
Public Art Project Expenditure	$0	($51,750)	$0	($84,799)	($142,729)	($214,965)	($307,694)	($238,175)
Public Art Fund Reserve Balance at Financial Year End	$100,845	$276,367	$490,357	$538,793	$603,867	$480,787	$288,220	$169,036

Total Capital Works Program as per Adopted LTFP	$55,038,607	$29,176,711	$29,438,306	$49,465,737	$45,521,639	$49,621,938	$52,596,398	$51,546,360
Public Art Allocation, as a percentage of Total Capital Works Program	0.18%	0.78%	0.73%	0.27%	0.46%	0.19%	0.22%	0.23%

The above table also highlights that the actual percentage allocated to public art in comparison to Council’s total capital works program averages at 0.38% over the past eight years since the policy was introduced.

Council’s Annual Community Grants Program

Each year, Council invites community organisations, groups and in some categories, individuals, in the Wagga Wagga Local Government Area to make an application for funding as part of Council's Annual Grants Program. $175,000 has been made available for the Annual Grants Program 2016/17 to help support our local communities.

Budget

N/A

Policy

POL 109 Public Art Policy.

Impact on Public Utilities

N/A

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

QBL Analysis

	Positive	Negative
Social	An integrated approach to public art planning, with an emphasis on enhancing Wagga Wagga’s public spaces.	N/A
Environmental	N/A	N/A
Economic	N/A	Public Art allocations reduce the funds available for project budget allocations.
Governance	It is imperative that Council’s public art funds are satisfactorily managed.	N/A

Risk Management and Work Health and Safety Issues for Council

No specific issues identified.

Internal / External Consultation

Consultation was held between Council’s Finance and Community Sectors.

Attachments

1 ⇩.	Public Art Policy
2 ⇩.	Public Art Plan: 2014-2016

Report submitted to the Confidential Meeting of Council on Monday 21 November 2016.1

Minutes of the Ordinary Meeting of Council held on Monday 31 October 2016.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr A Eldridge)

Acting Chief Financial Officer (Mr C Richardson)

Community Sector Manager (Mrs J Summerhayes)

Commercial Operations Sector Manager (Mrs C Angel)

Manager Special Projects (Mr J Bolton)

Acting Manager City Strategy (Mrs C Priest)

Manager Finance (Mrs C Rodney)

Project Manager Recreation, Open Space &

Community Strategy (Mr B Creighton)

Manager Procurement (Mr D Butterfield)

Acting Manager City Development (Mrs A Gray)

Strategic Asset Planner (Parks and Recreation) (Mr P Cook)

Manager Executive Support (Mr S Gray)

Cultural Officer (Miss T Miller)

Facilities Management Coordinator (Mr T Powell)

Project Manager (Mr A Inglis)

Project Manager – Assets (Mr N Nixon)

Project Manager (Mr D Woods)

Strategic Partner – Corporate Governance & Risk (Mrs N Johnson)

Communications and Engagement Officer (Mr J Lang)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

CONDOLENCE AND SYMPATHY – SARAH WILLIAMS

The General Manager, Mr Alan Eldridge on behalf of Council extended condolence and sympathy to the family of the late Ms Sarah Williams and recognised her contribution to the community.

One minute’s silence in recognition of the passing of Ms Sarah Williams was observed.

APOLOGIES

No apologies received.

CONFIRMATION OF MINUTES

CM-1 SUPPLEMENTARY COUNCIL MEETING - 10 OCTOBER 2016

16/267 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That the Minutes of the proceedings of the Supplementary Council Meeting held on 10 October 2016 be confirmed as a true and accurate record.

CARRIED

Declarations Of Interest

Councillor Y Braid declared a Non-Pecuniary, Non-Significant Interest in PSRP – 6 LICENCE TO WAGGA WAGGA COMMUNITY MEDIA INCORPORATED the reason being that she has an association with radio media in the City and vacated the chamber during its consideration.

Councillor K Pascoe declared a Non-Pecuniary, Non-Significant Interest in PSRP-3 DA16/0385 DEMOLITION OF EXISTING DWELLING & CONSTRUCTION OF 4 TWO STOREY 2 BEDROOM UNITS & SUBDIVISION AT 296 EDWARD STREET, WAGGA WAGGA LOT 11 DP 11613 the reason being that the Architect is also working on his development and remained in the chamber during its consideration.

The Mayor, Councillor G Conkey OAM declared a Non-Pecuniary, Non-Significant Interest in PSRP-6 LICENCE TO WAGGA WAGGA COMMUNITY MEDIA INCORPORATED the reason being that he is a presenter on 2AAA and remained in chamber during its consideration.

Councillor T Koschel declared a Non-Pecuniary Non-Significant Interest in RP- 10 BOLTON PARK ALL ABILITIES PLAYGROUND the reason being that a member of his group in the recent Local Government Election was an advocate for the Touched by Olivia Foundation and remained in the chamber during its consideration.

Councillor T Koschel declared a Significant Non-Pecuniary Interest CON-7 LIVESTOCK MARKETING CENTRE CANTEEN EXPRESSION OF INTEREST the reason being that one of the tenderers is a customer of his place of work and vacated the chamber during its consideration.

Councillor K Pascoe declared a Non-Pecuniary Interest in MM-1 SUPPORT FOR WAGGA RAIL TRAIL the reason being that he is a committee member of the Riverina Highlands Rail Trail and remained in the chamber during its consideration.

Councillor K Pascoe declared a Non Pecuniary, Non-Significant Interest in CONF-3 RFT2017/01 CIVIC CENTRE FRESH AIR ENERGY RECOVERY VENTILATION UPGRADE the reason being that he has business transactions with one of the tenderers and vacated the chamber during its consideration.

Councillor K Pascoe declared a Non Pecuniary, Non-Significant Interest in CONF-4 RFT2017/06 READY MIX CONCRETE AND ASSOCIATED PRODUCTS SUPPLY the reason being that he has business transactions with one of the tenderers and vacated the chamber during its consideration.

Councillor R Kendall declared a Non-Pecuniary Interest in RP- 10 BOLTON PARK ALL ABILITIES PLAYGROUND the reason being that a member of his group in the recent Local Government Election was an advocate for the Touched by Olivia Foundation and remained in the chamber during its consideration.

Councillor P Funnell declared a Non-Pecuniary, Non-Significant Interest in CONF-3 RFT2017/01 CIVIC CENTRE FRESH AIR ENERGY RECOVERY VENTILATION UPGRADE the reason being that one of the tenderers is involved in the Cycling Club with himself and his family and remained in the chamber during its consideration.

Councillor V Keenan declared a Non-Pecuniary, Non-Significant Interest in RP-6 FINANCIAL PERFORMANCE REPORT AND QUARTERLY BUDGET REVIEW SEPTEMBER 2016 the reason being she has undertaken consultancy work for Council this Financial year and the Quarterly Finance Report included a line item of consultancy expenditure and remained in the chamber during its consideration.

MAYORAL MINUTES

MM-1 SUPPORT FOR WAGGA RAIL TRAIL

16/268 RESOLVED:

On the Motion of The Mayor Councillor G Conkey OAM

That Council recommit to support for the Wagga Wagga to Ladysmith Rail Trail concept to enable interested parties to make submissions for grant funding.

CARRIED

MM-2 PREFERENCE FOR PROPOSED JOINT ORGANISATION BOUNDARIES

16/269 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council reaffirm their position on the proposed Joint Organisation Boundaries as follows:

i First preference is for a Riverina Joint Organisation (generally the existing REROC boundaries) with the inclusion of Albury

ii Second preference is for a combined Riverina and Murray Murrumbidgee Joint Organisation

CARRIED

REPORTS FROM POLICY AND STRATEGY COMMITTEE

PS-1 POLICY AND STRATEGY COMMITTEE MEETING - 10 OCTOBER 2016

The Mayor, Councillor Greg Conkey OAM requested Councillors to nominate any recommendations from the minutes they wished to discuss.

16/270 RESOLVED:

On the Motion of Councillors P Funnell and V Keenan

That the Minutes of the Policy and Strategy Committee Meeting held on 10 October 2016 be confirmed and recommendations numbered PSRP-5 to PSRP-7, PSM-1 and PSM-2 contained therein be adopted.

CARRIED

REPORTS FROM STAFF

PSRP-1 DA16/0294 - PROPOSED DEMOLITION AND CONSTRUCTION OF A NEW MULTI-UNIT DEVELOPMENT AND COMMUNITY TITLE SUBDIVISION AT 101 BECKWITH STREET, WAGGA WAGGA

16/271 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council approve DA16/0294 for Demolition and construction of a new Multi-Unit Development and community title subdivision, subject to the conditions outlined in the Section 79C Assessment Report for DA16/0294.

CARRIED

Click here for DA16/0294 Adopted Conditions.

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

PSRP-2 DA16/0403 - DETACHED GARAGE WITH STUDIO AND WORKSHOP, ALTERATIONS AND ADDITIONS TO DWELLING AND RETAINING WALLS. LOT 1 DP 86191 60 GURWOOD STREET, WAGGA WAGGA NSW 2650

16/272 RESOLVED:

On the Motion of Councillors K Pascoe and D Hayes

That Council approve DA16/0403 for Detached Garage with Studio and Workshop, Alterations and Additions to Dwelling and Retaining Walls, subject to the conditions outlined in the Section 79C Assessment Report for DA16/0403.

CARRIED

Click here for DA16/0403 Adopted Conditions.

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

PSRP-3 DA16/0385 DEMOLITION OF EXISTING DWELLING & CONSTRUCTION OF 4 TWO STOREY 2 BEDROOM UNITS & SUBDIVISION AT 296 EDWARD STREET, WAGGA WAGGA LOT 11 DP 11613

16/273 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council approve DA16/0385 for Demolition of Existing Dwelling and Construction of 4 Two Storey 2 Bedroom Units and Subdivision, subject to the conditions outlined in the Section 79C Assessment Report for DA16/0385.

CARRIED

Click here for DA16/0385 Adopted Conditions.

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

PSRP-4 DA16/0232.01 - ADDITIONS AND ALTERATIONS TO DWELLING IN THE HERITAGE CONSERVATION AREA - MODIFICATION TO INCREASE HEIGHT OF GARAGE - 83 FOX STREET WAGGA WAGGA NSW 2650 - LOT 1 DP 398042

16/274 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council approve DA16/0232.01 made under Section 96(1A) of the Environmental Planning and Assessment Act 1979, to amend DA16/0232 to Modify height of garage (Conservation Area), 83 Fox Street, Wagga Wagga NSW 2650, Lot 1 DP 398042, subject to the conditions outlined in the Section 79C Assessment Report for DA16/0232.01.

CARRIED

Click here for DA16/0232.01 Adopted Conditions.

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

ENGLOBO

16/275 RESOLVED:

On the Motion of Councillors D Tout and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That RP-3 and RP-5 be adopted as recommended in the business papers

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

REPORTS FROM STAFF

RP-1 COUNCIL MEETING AND COMMITTEE STRUCTURE

A Motion was moved by Councillors P Funnell and K Pascoe

That Council:

a endorse a schedule of a monthly Council meeting being held on the last Monday of each month

b receive a report on recording and live streaming of Council Meetings including a cost benefit analysis to a future Council meeting

c approve the formation of the following committees and panels, appoint Councillors and call for expressions of interest for community (external) members as below:

i Audit & Risk Committee (Two Councillors, two alternate Councillors, three independent external members)

ii Honours Committee (All Councillors)

iii General Manager’s Performance Review Committee (Mayor and all Councillors)

iv Southern Joint Regional Planning Panel (Two Councillors and one alternate Councillor)

v Local Traffic Committee (One Councillor)

vi Museum of the Riverina Community Committee (Four community members)

vii Sister City Community Committee (The Mayor, two Councillors and six to 15 community members)

viii Public Art Panel (One Councillor and two community members)

ix Loans to Community Organisations Steering Committee (Two Councillors)

x Loans to Community Organisations Committee

xi Annual Grants Panel (Two Councillors and two alternate Councillors)

xii Economic Development Grants Panel (One Councillor and one alternate Councillor)

xiii Sporting Hall of Fame Panel (One Councillor and one alternate Councillor)

d endorse the Mayor and appoint one Councillor to the Australia Day Community Committee and retain the current membership of the Australia Day Community Committee until February 2017 and then call for Expressions of Interest from community members for membership

e appoint three Councillors and retain the current community membership of the Floodplain Risk Management Advisory Committee until February 2017 and then call for Expressions of Interest from community members for membership

f provide representation on the following external organisations and committees as indicated:

i Bushfire Management Committee (One Councillor)

ii Murray Darling Association (One Councillor)

iii NSW Public Libraries Association (Two Councillors)

iv Riverina Conservatorium of Music (One Councillor)

v Riverina Regional Library Advisory Committee (Four Councillors, one Alternate Councillor and the General Manager)

vi Rural Fire Service Zone Agreement Management Committee (One Councillor)

vii Wagga Wagga Tidy Towns (Mayor)

g note that the Mayor and/or the General Manager are, by constitution or resolution, members of:

i Country Mayor’s Association (Mayor and General Manager)

ii Riverina Eastern Regional Organisation of Councils (Mayor and General Manager)

iii NSW Inland Forum (Mayor and General Manager)

iv Riverina Regional Cities (Mayor and General Manager)

v Wagga Wagga City Council /Crown Lands Working Party (Mayor and General Manager)

vi Regional Capitals Australia (Mayor and General Manager)

vii Australian Rural Road Group (General Manager)

viii Evocities (Mayor)

h acknowledge the contribution of the volunteers of the previous advisory committees which operated during the term of the previous Council

An AMENDMENT was moved by Councillor R Kendall and seconded by Councillor D Tout

That Council:

a endorse a schedule of a three weekly Council meeting cycle as outlined in the report

b receive a report on recording and live streaming of Council Meetings including a cost benefit analysis to a future Council meeting

c approve the formation of the following committees and panels, appoint Councillors and call for expressions of interest for community (external) members as below:

i Audit & Risk Committee (Two Councillors, two alternate Councillors, three independent external members)

ii Honours Committee (All Councillors)

iii General Manager’s Performance Review Committee (Mayor and all Councillors)

iv Southern Joint Regional Planning Panel (Two Councillors and one alternate Councillor)

v Local Traffic Committee (One Councillor)

vi Museum of the Riverina Community Committee (Four community members)

vii Sister City Community Committee (The Mayor, two Councillors and six to 15 community members)

viii Public Art Panel (One Councillor and two community members)

ix Loans to Community Organisations Steering Committee (Two Councillors)

x Loans to Community Organisations Committee

xi Annual Grants Panel (Two Councillors and two alternate Councillors)

xii Economic Development Grants Panel (One Councillor and one alternate Councillor)

xiii Sporting Hall of Fame Panel (One Councillor and one alternate Councillor)

f provide representation on the following external organisations and committees as indicated:

i Bushfire Management Committee (One Councillor)

ii Murray Darling Association (One Councillor)

iii NSW Public Libraries Association (Two Councillors)

iv Riverina Conservatorium of Music (One Councillor)

v Riverina Regional Library Advisory Committee (Four Councillors, one Alternate Councillor and the General Manager)

vi Rural Fire Service Zone Agreement Management Committee (One Councillor)

vii Wagga Wagga Tidy Towns (Mayor)

g note that the Mayor and/or the General Manager are, by constitution or resolution, members of:

i Country Mayor’s Association (Mayor and General Manager)

ii Riverina Eastern Regional Organisation of Councils (Mayor and General Manager)

iii NSW Inland Forum (Mayor and General Manager)

iv Riverina Regional Cities (Mayor and General Manager)

v Wagga Wagga City Council /Crown Lands Working Party (Mayor and General Manager)

vi Regional Capitals Australia (Mayor and General Manager)

vii Australian Rural Road Group (General Manager)

viii Evocities (Mayor)

h acknowledge the contribution of the volunteers of the previous advisory committees which operated during the term of the previous Council

The AMENDMENT on being put to the meeting was CARRIED and became the MOTION.

For the Amendment	Against the Amendment
G Conkey OAM	Y Braid
D Hayes	P Funnell
V Keenan	K Pascoe
R Kendall	T Koschel
D Tout

16/276 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council:

a endorse a schedule of a three weekly Council meeting cycle as outlined in the report

b receive a report on recording and live streaming of Council Meetings including a cost benefit analysis to a future Council meeting

c approve the formation of the following committees and panels, appoint Councillors and call for expressions of interest for community (external) members as below:

i Audit & Risk Committee (Two Councillors, two alternate Councillors, three independent external members)

ii Honours Committee (All Councillors)

iii General Manager’s Performance Review Committee (Mayor and all Councillors)

iv Southern Joint Regional Planning Panel (Two Councillors and one alternate Councillor)

v Local Traffic Committee (One Councillor)

vi Museum of the Riverina Community Committee (Four community members)

vii Sister City Community Committee (The Mayor, two Councillors and six to 15 community members)

viii Public Art Panel (One Councillor and two community members)

ix Loans to Community Organisations Steering Committee (Two Councillors)

x Loans to Community Organisations Committee

xi Annual Grants Panel (Two Councillors and two alternate Councillors)

xii Economic Development Grants Panel (One Councillor and one alternate Councillor)

xiii Sporting Hall of Fame Panel (One Councillor and one alternate Councillor)

f provide representation on the following external organisations and committees as indicated:

i Bushfire Management Committee (One Councillor)

ii Murray Darling Association (One Councillor)

iii NSW Public Libraries Association (Two Councillors)

iv Riverina Conservatorium of Music (One Councillor)

v Riverina Regional Library Advisory Committee (Four Councillors, one Alternate Councillor and the General Manager)

vi Rural Fire Service Zone Agreement Management Committee (One Councillor)

vii Wagga Wagga Tidy Towns (Mayor)

g note that the Mayor and/or the General Manager are, by constitution or resolution, members of:

i Country Mayor’s Association (Mayor and General Manager)

ii Riverina Eastern Regional Organisation of Councils (Mayor and General Manager)

iii NSW Inland Forum (Mayor and General Manager)

iv Riverina Regional Cities (Mayor and General Manager)

v Wagga Wagga City Council /Crown Lands Working Party (Mayor and General Manager)

vi Regional Capitals Australia (Mayor and General Manager)

vii Australian Rural Road Group (General Manager)

viii Evocities (Mayor)

h acknowledge the contribution of the volunteers of the previous advisory committees which operated during the term of the previous Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid
D Hayes	P Funnell
V Keenan	K Pascoe
R Kendall	T Koschel
D Tout

At this stage of the meeting an election of each committee below was held with the following Councillors duly appointed:

Audit & Risk Committee

Membership: Councillors D Tout and R Kendall

Alternate Members: Councillors Y Braid and D Hayes

Southern Joint Regional Planning Panel

Membership: Councillors K Pascoe and R Kendall

Alternate Membership : Councillor D Hayes

Local Traffic Committee

Membership: Councillor D Hayes

Sister City Community Committee

Membership: The Mayor and Councillors Y Braid and R Kendall

Public Art Panel

Membership: Councillor V Keenan

Loans to Community Organisations Steering Committee

Membership: Councillors T Koschel and D Hayes

Annual Grants Panel

Membership: Councillors V Keenan and T Koschel

Alternate Membership: Councillors D Hayes and D Tout

Economic Development Grants Panel

Membership: Councillor D Tout

Alternate Membership: Councillor V Keenan

Sporting Hall of Fame Panel

Membership: Councillor T Koschel

Alternate Membership: Councillor Y Braid

Floodplain Risk Management Advisory Committee

Membership: Councillors R Kendall, V Keenan and T Koschel

Australia Day Community Committee

Membership: Councillor T Koschel

Bushfire Management Committee

Membership: Councillor V Keenan

Murray Darling Association

Membership: Councillor P Funnell

NSW Public Libraries Association

Membership: Councillors D Tout and D Hayes

Riverina Conservatorium of Music

Membership: Councillor Y Braid

Riverina Regional Library Advisory Committee

Membership: Councillors D Tout, D Hayes, R Kendall and Y Braid

Alternate Membership: Councillor V Keenan

Rural Fire Service Zone Agreement Management Committee

Membership: Councillors T Koschel

RP-2 CODE OF MEETING PRACTICE

16/277 RESOLVED:

On the Motion of Councillors D Tout and P Funnell

That Council:

a endorse the following amendments to Council’s Code of Meeting Practice as outlined in this report:

· record a division for every resolution, excluding procedural motions

· amend the Order of Business for Ordinary Council Meetings to include Questions/Business with Notice prior to Closed Council

· amend public address sessions to be held at Ordinary Council Meetings

b receive a further report following the Office of Local Government’s release of the Model Code of Meeting Practice in early 2017

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 ANNUAL DISCLOSURE OF PECUNIARY INTEREST RETURNS - COUNCILLORS AND DESIGNATED STAFF

16/278 RESOLVED:

On the Motion of Councillors D Tout and K Pascoe

That the Register of Pecuniary Interest Returns, containing current returns for the period 1 July 2015 to 30 June 2016 be tabled in accordance with Section 449 of the Local Government Act.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 2016 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS - NOVEMBER 2016

16/279 RESOLVED:

On the Motion of Councillors K Pascoe and V Keenan

That Council endorse the appointment and attendance of a Councillor at the 2016 National Local Roads and Transport Congress.

CARRIED

No nominations were received, the Mayor to coordinate attendance of interested Councillors.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-5 REQUEST FOR LEGAL ASSISTANCE - LOCAL GOVERNMENT NSW

16/280 RESOLVED:

On the Motion of Councillors D Tout and K Pascoe

That Council make a contribution of $642.50 (inclusive of GST) to Local Government NSW for legal costs associated with an appeal to the Land and Environment Court of NSW for Cowra Shire Council.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-6 FINANCIAL PERFORMANCE REPORT AND QUARTERLY BUDGET REVIEW SEPTEMBER 2016

16/281 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a approve the variations to the 2016/17 original budget for the month ended 30 September 2016 and note the deficit budget of ($283K) as presented in this report

c note details of the external investments as at 30 September 2016 in accordance with Section 625 of the Local Government Act

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 ACTIVE TRAVEL PLAN

16/282 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council:

a adopt the Active Travel Plan - Cycling

b endorse Council’s funding application for $785,000 made through Transport for NSW

c receive a further report on the outcome of the funding application to a future Council meeting

d note that the preferred routes will be subject to future detailed designs which may lead to alternatives

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 URANQUINTY SKATE PARK

16/283 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a endorse staff to continue to work with Quinty Skate Park Committee to attract grant funding and finalise a suitable project location for the construction a skate park in Uranquinty

b support the construction of a skate park in Uranquinty subject to required funding being raised

c note and approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-9 COLLINGULLIE OVAL AMENITIES UPGRADE

16/284 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council authorise the General Manager or his delegate to negotiate to enter into an agreement with the Collingullie Glenfield Park Football and Netball Club for the redevelopment of the Collingullie Oval Amenities up to the lump sum amount of $190,000.00 excluding GST.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-10 BOLTON PARK ALL ABILITIES PLAYGROUND

16/285 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a endorse the General Manager or his delegate to enter into a Memorandum of Understanding with the Touched by Olivia Foundation to partner in the delivery of the Bolton Park all abilities playground

b note this playground when completed will be named Livvi’s Place

c note and approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-11 KEEP NSW BEAUTIFUL AWARDS PRESENTATION

16/286 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council nominate a Councillor to attend the 2016 Keep NSW Beautiful Blue Star Awards presentation being held in Orange 4 to 6 November 2016.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor P Funnell nominated Councillor Y Braid

Councillor Y Braid accepted the nomination.

Councillor Y Braid was duly elected to attend the Keep NSW Beautiful Awards Presentation from 4 to 6 November 2016.

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business With Notice were raised:

1. Councillor R Kendall requested that future reports for nominations of Conference attendance to include Councillor committee membership.

2. Councillor K Pascoe requested a meeting with staff to address two planning matters raised by community members.

closed COUNCIL

16/287 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That the Council now resolve itself into a Closed Council, the time being 8.17pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

ENGLOBO

16/288 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That CONF-5 and CONF-6 be adopted as recommended in the business papers.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONFIDENTIAL REPORTS

CONF-1 RFT2016/014 DESIGN AND CONSTRUCT MULTI PURPOSE STADIUM

16/289 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to the RFT

b in accordance with 178(3)(e) of the LG Regulation, authorise the General Manager to:

i enter into direct negotiations with the tenderer identified for direct negotiations in the report from the tender evaluation panel (Attachment 2 – Tender Review Details), with a view to entering into a contract in relation to the subject matter of the RFT

ii proceed with Option 3 of this report

c note that the reason for declining to invite fresh tenders or applications is that it is not expected that further market testing will provide a more satisfactory result

d note that the reason for determining to enter into negotiations with the specified tenderer is:

i the tender submitted by that tenderer achieved the highest score by the tender evaluation panel; and

ii Council considers that through negotiations the final terms of the contract will be able to be successfully settled with that tenderer

e advise the unsuccessful tenderers in writing

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-2 EUNONY BRIDGE NSW GOVERNMENT FIXING COUNTRY ROADS ROUND TWO GRANT OFFER AND OPTION RECOMMENDATION

16/290 RESOLVED:

On the Motion of Councillors K Pascoe and T Koschel

That Council:

a accept the NSW State Government grant offer of $4.907 million, matching the Federal funding of $4.907 million which was accepted by Council in February 2016 for the Eunony Bridge Project

b enter into a Restart NSW Funding Deed

c note that Council officers will enter into negotiations to acquire land to build the new Eunony bridge on an upstream parallel alignment

d authorise the affixing of Council’s Common Seal to all relevant documents as required

e note and approve the budget variations as per RP-6 (FINANCIAL PERFORMANCE REPORT AND QUARTERLY BUDGET REVIEW SEPTEMBER 2016) to fund financial assistance grant budget shortfall and to cover the additional cost to build on a parallel alignment and transfer the remaining fund to the fit for the future reserve pending a further report on remaining budget variations in the future

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-3 RFT2017/01 CIVIC CENTRE FRESH AIR ENERGY RECOVERY VENTILATION UPGRADE

Councillor K Pascoe declared a Non Pecuniary, Non-Significant Interest and vacated the Chamber the time being 9:14pm.

16/291 RESOLVED:

On the Motion of Councillors D Hayes and D Tout

That Council:

a accept the offer of Care Mechanical Services Pty Ltd for the fresh air energy recovery ventilation upgrade in the lump sum amount of $267,846.60 including GST and authorise the General Manager to enter into a contract with Care Mechanical Services Pty Ltd for the fresh air energy recovery ventilation upgrade

b authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-4 RFT2017/06 READY MIX CONCRETE AND ASSOCIATED PRODUCTS SUPPLY

Councillor K Pascoe declared a Non Pecuniary, Non-Significant Interest and remained vacated from the Chamber during this item.

16/292 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council:

a accept the tender of Mercury Group Pty Ltd T/a Supermix Concrete for the supply of Ready Mix Concrete and Associated Products in the schedule of rates submitted in their tender and authorise the General Manager or his delegate to enter into a contract with Mercury Group Pty Ltd T/a Supermix Concrete for the supply of Ready Mix Concrete and Associated Products for a period of 12 months

b authorise the General Manager or his delegate to extend the contract for 1 x 12 month period subject to satisfactory performance

c authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Councillor K Pascoe re-entered the Chamber the time being 9:21pm.

CONF-5 RFT2017/08 ALARM RESPONSE MONITORING AND MOBILE PATROL

16/293 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council:

a accept the offer of Complete Fire Electrical & Security Pty Ltd to supply Alarm Response Monitoring and Mobile Patrol to Council facilities in the lump sum of $160,650pa GST Exclusive

b authorise the General Manager or his delegate to enter into a contract with Complete Fire Electrical & Security Pty Ltd to supply Alarm Response Monitoring and Mobile Patrol to Council facilities

c authorise the fixing of Council’s seal to documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-6 RFT2016/016 SUPPLY OF STREET SWEEPER

16/294 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council:

a accept the offer of Rosmech Sales and Service Pty Ltd for the supply of one Rosmech R6 Street Sweeper in the lump sum amount of $296,412.00 excluding GST and authorise the General Manager or his delegate to enter into a contract with Rosmech Sales and Service Pty Ltd for the supply of one Rosmech R6 Street Sweeper

b authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-7 LIVESTOCK MARKETING CENTRE CANTEEN EXPRESSION OF INTEREST

Councillor T Koschel declared a Non Pecuniary, Significant Interest and vacated the Chamber the time being 9:22pm.

16/295 RESOLVED:

On the Motion of Councillors D Hayes and Y Braid

That Council:

a agree to enter into a lease agreement with the party named in the body of this report upon the terms noted in the body of this report

b delegate authority to the General Manager to execute any necessary documents on behalf of Council

c note and approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid
P Funnell	D Hayes
V Keenan
R Kendall
K Pascoe
D Tout

Councillor T Koschel re-entered the Chamber the time being 9.34pm.

CONF-8 WAGGA WAGGA AIRPORT - GRANT FUNDING, PASSENGER CHARGES AND LONG TERM FINANCIAL PLAN

16/296 RESOLVED:

On the Motion of Councillors T Koschel and D Tout

That Council:

a consider the two submissions received regarding the proposed Wagga Wagga Airport Fees and Charges which were on public exhibition for 28 days between 5 September 2016 and 3 October 2016

b adopt the Airport Fees and Charges to take effect from 30 January 2017 as per attachment three

c accept the NSW State Government offer of $2 million for funding the Airport Terminal Upgrade project under the Restart NSW Regional Tourism Infrastructure Fund by entering into a Funding Deed

d authorise the affixing of Council’s Common Seal to all relevant documents as required

e approve the Wagga Wagga Airport budget as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Reversion to open COUNCIL

16/297 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 9:36pm.

CARRIED

report of proceedings of closed COUNCIL

16/298 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That the division and final recommendations contained in the report of the proceedings of the Closed Council be adopted.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 9.39pm.

…………………………………………………..

MAYOR

1 ⇩.	2015/16 Audited Financial Statements - Provided under separate cover
2 ⇩.	WWCC Audit Conduct Report 2016
3 ⇩.	WWCC Signed GPFS Audit Report 2016
4 ⇩.	WWCC Signed SPFS Audit Report 2016
5 ⇩.	WWCC Signed Audit Report SS8 2016

Outlying neighbourhoods	Urban area neighbourhoods
Humula	Ashmont
Currawarna	Boorooma
Oura	Bourkelands
Ladysmith	Cartwright’s Hill
Tarcutta	Estella
Galore	Forest Hill
Mangoplah	Gumly Gumly
Collingullie	Glenfield
Uranquinty	Gobbagombalin
	Kapooka
	Kooringal
	Lake Albert
	Lloyd
	Mount Austin
	North Wagga
	San Isidore
	Springvale
	Tatton
	Tolland
	Turvey Park
	Wagga Wagga Central

1 ⇩.	Background Information - Borambola Wines Festival and Jason Stevens Productions
2 ⇩.	Letter of Support - Majestic Cinema (Jason Stevens Productions)
3 ⇩.	Letter of Support - NRL (Jason Stevens Productions)
4 ⇩.	Letter of Support - Hoyts (Jason Stevens Productions)

1 ⇩.	Model – Councils approach to Integrated Planning & Reporting
2 ⇩.	Draft Community Strategic Plan 2040 - provided under separate cover.