Ordinary Meeting of Council

 

 

 

To be held on
Monday
21 November 2016

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 21 November 2016 at 6.00pm.

 

 

 

Mr Alan Eldridge

General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 21 November 2016

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

PRESENTATIONS

TIDY TOWNS – PRESENTATION OF PLAQUE                                                               

MR BRAD BOHUN, CROWE HORWATH – AUDITED FINANCIAL STATEMENTS

CONFIRMATIONS OF MINUTES

CM-1           ORDINARY COUNCIL MEETING - 31 OCTOBER 2016                                3

DECLARATIONS OF INTEREST                                                                                    3

Reports from Policy and Strategy Committee

PS-1            POLICY AND STRATEGY COMMITTEE MEETING - 7 NOVEMBER 2016    4  

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION TO ALTER RESOLUTION 16/276 - COUNCIL MEETING AND COMMITTEE STRUCTURE                                                                       15

Reports from Staff

RP-1            2015/16 AUDITED FINANCIAL STATEMENTS                                          18

RP-2            COMMUNITY ENGAGEMENT PROGRAM                                                 40

RP-3            COMMUNITY STRATEGIC PLAN REVIEW                                                44

RP-4            CODE OF CONDUCT ANNUAL REPORT                                                  49

RP-5            FINANCIAL PERFORMANCE REPORT OCTOBER 2016                           55

RP-6            CONSIDERATION FOR CREATION OF A "COMMUNITY WORKS RESERVE"     71

RP-7            MAJOR EVENTS FUNDING REQUESTS                                                 104   

Confidential Reports

CONF-1       RFT2017/02 CIVIC CENTRE AIRCONDITIONING GROUND SOURCED HEAT PUMP REPLACMENT                                                                                       114

CONF-2       RFT2017/03 DESIGN AND CONSTRUCT REPLACEMENT OF THREE TIMBER BRIDGES                                                                                               115

CONF-3       RFT2017/04 SPRAYED BITUMINOUS SURFACING                                116

 

 

CONF-4       RFT2017/09 ROAD PAVEMENT MATERIAL SUPPLY                             117

CONF-5       RFT2017/013 LAKEHAVEN REAR OF BLOCK DRAINAGE INSTALLATION 118

CONF-6       RFT2016/017 CIVIC THEATRE AUDITORIUM SEATING                          119

CONF-7       PROPOSED ACQUISITION OF LAND AT MOUNT AUSTIN FOR ROAD WIDENING                                                                                                               120

CONF-8       AIRPORT SUB-LEASE TO BROMLEY & RWEK PTY LTD                       121

CONF-9       DEDICATION OF LOT Y DP36287 AT BOLGER AVENUE, MOUNT AUSTIN AS PUBLIC ROAD                                                                                       122

CONF-10      NIGHTLIGHTS 2017 COMMISSION                                                         123

QUESTIONS/BUSINESS WITH NOTICE                                                                     124

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

PRESENTATIONS

 

·                Presentation to Wagga Wagga City Council - Tidy Towns Sustainable Communities Committee from the Tidy Towns Chairperson, Mr John Rumens

·                Presentation from Mr Brad Bohun, Crowe Horwath, Co regarding RP-1 - AUDITED FINANCIAL STATEMENTS

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 31 OCTOBER 2016       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 31 October 2016 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Ordinary Council Meeting - Minutes - 31 October 2016

131

 

 

DECLARATIONS OF INTEREST

 

Reports from Policy and Strategy Committee

PS-1               POLICY AND STRATEGY COMMITTEE MEETING - 7 NOVEMBER 2016

 

Recommendation That the Minutes of the Policy and Strategy Committee Meeting held on 7 November 2016 be confirmed and recommendations numbered PSRP-1 to PSRP-11 contained therein be adopted.

 

Attachments  

1⇩.

Policy & Strategy Committee Meeting - Minutes - 7 November 2016

 

 

 

Present

Councillor Rod Kendall (Chairperson)

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr A Eldridge)

Community Sector Manager                                                 (Mrs J Summerhayes)

Commercial Operations Sector Manager                           (Mrs C Angel)

Acting Chief Financial Officer                                               (Mr C Richardson)

Manager Special Projects                                                      (Mr J Bolton)

Acting Manager City Development                                      (Mrs A Gray)

Manager Executive Support                                                  (Mr S Gray)

Strategic Partner – Corporate Governance & Risk           (Mrs N Johnson)

Town Planner                                                                          (Mr M Collins)

Town Planner                                                                          (Ms G Foulds)

Town Planner                                                                          (Ms J Duck)

Communications & Engagement Officer                             (Miss S Post)

Corporate Governance & Risk Coordinator                        (Mrs J Watkins)

 

 

Acknowledgement Of Country

 

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

 

APOLOGIES

 

An apology for non-attendance was received and accepted for Councillor K Pascoe on the Motion of Councillors P Funnell and D Tout. CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

LEAVES OF ABSENCE

 

Recommendation:                         On the Motion of Councillor P Funnell and the Mayor, Councillor G Conkey OAM That a leave of absence be granted to Councillor V Keenan for 3 November 2016 to 20 November 2016 inclusive, and Councillor T Koschel for 7 November 2016. CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

CONFIRMATION OF MINUTES

 

PSCM-1    POLICY AND STRATEGY COMMITTEE MEETING - 10 OCTOBER 2016

Recommendation:                         On the Motion of Councillor D Hayes and the Mayor, Councillor G Conkey OAM That the Minutes of the proceedings of the Policy and Strategy Committee Meeting held on 10 October 2016 be confirmed as a true and accurate record. CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

DECLARATIONS OF INTEREST

 

Councillor P Funnell declared a Non Significant Non-Pecuniary Interest in PSRP-11 WAGGA FUTSAL - SECTION 356 DONATION REQUEST the reason being that his son plays futsal and remained in the chamber during its consideration.

 

Councillor D Hayes declared a Non Significant Non-Pecuniary Interest in PSRP-8 PETITION - MORGAN STREET TIMED PARKING ZONES AND LINEMARKING OF PARKING SPACES the reason being that he works in a building on that site and remained in the chamber during its consideration.

 

Community Sector Manager, Ms J Summerhayes, declared a Non-Pecuniary Interest in PSRP-11 WAGGA FUTSAL - SECTION 356 DONATION REQUEST the reason being that her husband is a volunteer coach as part of the Wagga Futsal junior cup competition and remained in the chamber during its consideration.

 

 

 

PUBLIC DISCUSSION FORUM

 

PSRP-5 AMENDMENT NUMBER 11 TO THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010

 

·    Mr Rod McMullen, Icono Building Design / Chairperson of Building Designers Association Riverina – Speaking in favour of the report

 

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

Recommendation:                         On the Motion of Councillor D Tout and the Mayor, Councillor G Conkey OAM That Council bring forward consideration of PSRP-5 AMENDMENT NUMBER 11 TO THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 to follow the public discussion forum. CARRIED

 

 

 

PSRP-5    AMENDMENT NUMBER 11 TO THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010

Recommendation:                         On the Motion of Councillors D Tout and P Funnell That Council endorse the exhibition of the proposed amendment number 11 to the Wagga Wagga Development Control Plan 2010 in accordance with the Environmental Planning and Assessment Act 1979 public consultation provisions. CARRIED

 

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

ENGLOBO

Recommendation:                         On the Motion of Councillors P Funnell and Y Braid That Council adopt PSRP-1 and PSRP-8 to PSRP-11 as recommended in the business papers. CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

REPORTS FROM STAFF

 

PSRP-1    RESPONSES TO QUESTIONS/BUSINESS WITH NOTICE

Recommendation:                         On the Motion of Councillors P Funnell and Y Braid That Council receive and note the report outlining responses to Questions/Business with Notice. CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

PSRP-2    DA16/0517 - USE OF EXISTING EXTENSION, SHED, ATTACHED COVERED AREA & CARPORT - LOT 192 DP 842236 - 80 VEALE ST ASHMONT  NSW  2650

Recommendation:                         On the Motion of Councillor P Funnell and the Mayor, Councillor G Conkey OAM That Council approve DA16/0517 for the use of an existing extension, shed, attached covered area & carport at 80 Veale Street Ashmont NSW 2650, subject to the conditions outlined in the Section 79C Assessment Report for DA16/0517. CARRIED

 

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

PSRP-3    DA16/0533 - ATTACHED CARPORT - LOT  40 DP 261008, 57 PUGSLEY AVENUE, ESTELLA

Recommendation:                         On the Motion of the Mayor, Councillor G Conkey OAM and Councillor P Funnell That Council approve DA16/0533 for an Attached Carport at 57 Pugsley Avenue, Estella subject to the conditions outlined in the Section 79C Assessment Report for DA16/0533. CARRIED

 

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

PSRP-4    DA16/0554 - ADDITIONS & ALTERATIONS. STRATA PLAN 17008 UNIT A, 112-116 TOMPSON STREET, WAGGA WAGGA

Recommendation:                         On the Motion of Councillors P Funnell and D Hayes That Council approve DA16/0554 for Alterations and Additions at 112-116 Tompson Street, Wagga Wagga subject to the conditions outlined in the Section 79C Assessment Report for DA16/0554. CARRIED

 

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

 

PSRP-6    FIRST QUARTER PERFORMANCE REPORT - INTEGRATED PLANNING AND REPORTING QUARTERLY PERFORMANCE REPORT

Recommendation:                         On the Motion of Councillors D Tout and P Funnell That Council accept the Integrated Planning and Reporting Quarterly Performance Report for the quarter ended 30 September 2016. CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

PSRP-7    PETITION - DOCKER STREET/SHAW STREET INTERSECTION CLOSURE

Recommendation:                         On the Motion of Councillor P Funnell and the Mayor, Councillor G Conkey OAM That Council: a       confirm the recommendations that were made by Traffic Committee at its 15 September 2016 meeting in respect to this matter b       note that a further report is to be received regarding the acquisition of the land for road purposes CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

PSRP-8    PETITION - MORGAN STREET TIMED PARKING ZONES AND LINEMARKING OF PARKING SPACES

Recommendation:                         On the Motion of Councillors P Funnell and Y Braid That Council: a       receive the petition b       receive a further report following investigation into this request CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

PSRP-9    POL 025 - PAYMENT OF EXPENSES AND PROVISION OF FACILITIES TO COUNCILLORS POLICY

Recommendation:                         On the Motion of Councillors P Funnell and Y Braid That Council: a       note that there were no submissions received during the exhibition period for the Draft POL 025 Payment of Expenses and Provision of Facilities to Councillors Policy b       adopt POL 025 Payment of Expenses and Provision of Facilities to Councillors Policy CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

PSRP-10  SECTION 356 DONATION - AIDS COUNCIL OF NSW (ACON)

Recommendation:                         On the Motion of Councillors P Funnell and Y Braid That Council donate $300 to AIDS COUNCIL OF NSW (ACON) as detailed in the report under Section 356 of the Local Government Act 1993. CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

PSRP-11  WAGGA FUTSAL - SECTION 356 DONATION REQUEST

Recommendation:                         On the Motion of Councillors P Funnell and Y Braid That Council : a       rescind resolution 16/015 being the donation of $1,798 to Wagga Futsal due to the cancellation of the March 2016 sporting event b       donate $1,240 to Wagga Futsal for the staging of the November 2016 sporting event in accordance with Section 356 of the Local Government Act 1993 CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid
G Conkey OAM
P Funnell
D Hayes
R Kendall
D Tout

 

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

 

The following Questions/Business with Notice were raised for noting with no response required.   1.   Councillor D Hayes acknowledged the contribution of Council staff volunteering their time to community events in response to advice in report PSRP-10.   2.   Councillor P Funnell requested that overgrowth in Moorong Street near Hutcheon and Pearce be addressed.   3.   Councillor Y Braid requested that overgrowth on the roundabout in Bourke Street near the Showgrounds, and also the roundabout in Johnston Street be addressed.   4.   Councillor D Tout requested resolution to major water over McIntyre Street in Oura as raised in customer request CRStm16/0294.

 

 

 

THIS COMPLETED THE BUSINESS OF THE POLICY AND STRATEGY COMMITTEE MEETING WHICH ROSE AT 6:37pm.

 

 

…………………………………………………..

                                                                                                      CHAIRPERSON

  

 

 

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION TO ALTER RESOLUTION 16/276 - COUNCIL MEETING AND COMMITTEE STRUCTURE

Author:          Councillor Paul Funnell

                        Councillor Yvonne Braid

                        Councillor Kerry Pascoe

 

Recommendation That Council alter part (a) of resolution 16/276 - COUNCIL MEETING AND COMMITTEE STRUCTURE from 31 October 2016 to read as follows: a       endorse a schedule of a monthly Council Meeting and the establishment of a monthly Planning Standing Committee for this term of Council i         amend the Code of Meeting Practice to allow Public Addresses at both Council and Standing Committee Meetings ii        receive a further report outlining the Terms of Reference of the Planning Standing Committee

Report

A Notice of Motion to Alter Resolution Number 16/276 – COUNCIL MEETING AND COMMITTEE STRUCTURE has been received from Councillors Paul Funnell, Yvonne Braid and Kerry Pascoe. Councillor Funnell will distribute more information to Councillors before the meeting to provide further context.

 

The intent of the alteration is to amend part (a) of the following resolution from the October 2016 Council Meeting:

 

That Council:

a       endorse a schedule of a three weekly Council meeting cycle as outlined in the report

b       receive a report on recording and live streaming of Council Meetings including a cost benefit analysis to a future Council meeting

c        approve the formation of the following committees and panels, appoint Councillors and call for expressions of interest for community (external) members as below:

i        Audit & Risk Committee (Two Councillors, two alternate Councillors,  three independent external members)

ii       Honours Committee (All Councillors)

iii      General Manager’s Performance Review Committee (Mayor and all Councillors)

iv      Southern Joint Regional Planning Panel (Two Councillors and one alternate Councillor)

v       Local Traffic Committee (One Councillor)

vi      Museum of the Riverina Community Committee (Four community members)

vii     Sister City Community Committee (The Mayor, two Councillors and six to 15 community members)

viii    Public Art Panel (One Councillor and two community members)

ix      Loans to Community Organisations Steering Committee (Two Councillors)

x       Loans to Community Organisations Committee

xi      Annual Grants Panel (Two Councillors and two alternate Councillors)

xii     Economic Development Grants Panel (One Councillor and one alternate Councillor)

xiii    Sporting Hall of Fame Panel (One Councillor and one alternate Councillor)

d       endorse the Mayor and appoint one Councillor to the Australia Day Community Committee and retain the current membership of the Australia Day Community Committee until February 2017 and then call for Expressions of Interest from community members for membership

e       appoint three Councillors and retain the current community membership of the Floodplain Risk Management Advisory Committee until February 2017 and then call for Expressions of Interest from community members for membership

f         provide representation on the following external organisations and committees as indicated:

i        Bushfire Management Committee (One Councillor)

ii       Murray Darling Association (One Councillor)

iii      NSW Public Libraries Association (Two Councillors)

iv      Riverina Conservatorium of Music (One Councillor)

v       Riverina Regional Library Advisory Committee (Four Councillors, one Alternate Councillor and the General Manager)

vi      Rural Fire Service Zone Agreement Management Committee (One Councillor)

vii     Wagga Wagga Tidy Towns (Mayor)

g       note that the Mayor and/or the General Manager are, by constitution or resolution, members of:

i        Country Mayor’s Association (Mayor and General Manager)

ii       Riverina Eastern Regional Organisation of Councils (Mayor and General Manager)

iii      NSW Inland Forum (Mayor and General Manager)

iv      Riverina Regional Cities (Mayor and General Manager)

v       Wagga Wagga City Council /Crown Lands Working Party (Mayor and General Manager)

vi      Regional Capitals Australia (Mayor and General Manager)

vii     Australian Rural Road Group (General Manager)

viii    Evocities (Mayor)

h       acknowledge the contribution of the volunteers of the previous advisory committees which operated during the term of the previous Council

Budget

N/A

Policy

Code of Meeting Practice.

Impact on Public Utilities

N/A

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

QBL Analysis

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	The Notice of Motion to alter a previous resolution of Council has been processed in accordance with Clause 40 of the Code of Meeting Practice.	N/A

Risk Management and Work Health and Safety Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

  

 

  

 

Reports from Staff

RP-1               2015/16 AUDITED FINANCIAL STATEMENTS

Author:                                  Rodney, Carolyn

Acting Sector Manager:  Richardson, Craig          

 

Recommendation That Council: a       receive the Auditor’s Report on the Financial Statements for the year ended 30 June 2016 b       invite any public submissions in respect of the audited financial reports in accordance with Section 420 of the Local Government Act 1993 c       receive a presentation from Mr Brad Bohun, Crowe Horwath

Executive Summary

The Audit Reports for the 2015/16 Financial Statements have now been received and are presented in accordance with section 419 (1) of the Local Government Act 1993.

 

Council’s financial position is considered to be satisfactory given the ratio of current assets to current liabilities at 3.39:1. This means that for every $1 of current payables, Council has $3.39 in current assets to pay.

 

Mr Brad Bohun from Crowe Horwath will be making a presentation on the 2015/16 Financial Statements and will be available to answer any questions from Councillors.

 

Report

 

Council experienced a stable financial performance for the 2015/16 financial year. Council received $127.3M in income with $123M attributable to expenses.  Included in the $123M is $35.4M in depreciation – a 58% increase from the 2014/15 financial year.  This increase is due to the recent asset revaluation on Council’s road assets.

 

Income from Continuing Operations

$’000

 

Expenses from Continuing Operations

$’000

 

Council’s overall financial position for the 2015/16 financial year improved by $27M to $1.385B, up from the $1.358B reported for the 2014/15 financial year. This comprises the Net Operating result for the year of $4.2M and the increase in value for Infrastructure, Property, Plant and Equipment of $22.4M.

 

Council has provided public notice that the Financial Statements and Auditor’s Reports will be presented at this meeting in accordance with section 418 (3) of the Local Government Act 1993 and has invited public submissions on the audited financial statements.

 

Mr Brad Bohun from Crowe Horwath will be making his presentation on the 2015/16 Financial Statements and will be available to answer any questions from Councillors.

Budget

N/A

Policy

N/A

Impact on Public Utilities

N/A

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

QBL Analysis

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	Council has met all legislative and Office of Local Government requirements in completing the financial statements for 2015/16.	N/A

 

Risk Management and Work Health and Safety Issues for Council

No specific issues identified.

Internal / External Consultation

Public notice has been given in the Wagga Wagga Daily Advertiser advising that the financial statements and auditor’s reports are to be presented at this meeting.

 

Attachments  

1⇩.	2015/16 Audited Financial Statements - Provided under separate cover
2⇩.	WWCC Audit Conduct Report 2016
3⇩.	WWCC Signed GPFS Audit Report 2016
4⇩.	WWCC Signed SPFS Audit Report 2016
5⇩.	WWCC Signed Audit Report SS8 2016

  

 

 

 

 

 

RP-2               COMMUNITY ENGAGEMENT PROGRAM

Author:                        Koschel, Brett

General Manager:    Eldridge, Alan          

 

Recommendation That Council: a       adopt the expanded approach to community engagement through the use of Council’s education and engagement vehicle ‘Charlie’ as outlined in the report b       endorse the updated Community Engagement Strategy to reflect the new engagement methods introduced by Council

 

Executive Summary

·      Over the past year Council has increased its engagement toolkit with the introduction of Facebook and Charlie – Council’s education and engagement truck.

 

·      To capitalise on Council’s investment in Charlie and help foster relationships by providing greater accessibility between villages and Council, it is proposed to increase visits to rural villages and replace Neighbourhood Meetings with these visits.

 

·      This new proposal will allow two engagement opportunities for each outlying village per year, or eight engagement opportunities per Council term. In addition, engagement opportunities would be further extended to include local suburbs in Wagga, further increasing Council’s engagement opportunities and contact with our community. Previously as part of the Neighbourhood Meeting schedule Council visited each village once every two years, or twice per Council term.

 

Report

Across Council, community engagement is happening on a number of levels on an ongoing basis. The principles and techniques utilised are underpinned by Council’s Community Engagement Strategy.

 

Council’s Marketing and Communications team are looking at ways to expand our engagement practices across the entire Local Government Area (LGA).  “Connecting Council and Community” is the message on the side of Charlie truck and the reason for its introduction and inclusion as part of Council’s engagement toolkit.

 

Charlie is a proactive approach by Council, allowing residents’ of outlying villages, local suburbs, schools and local events to engage with Council on a variety of topics; such as Wagga View - the Community Strategic Plan. Feedback has been positive and residents have been appreciative of Council taking the time to visit.

 

Under the proposed expanded approach to community engagement, localities have been classified into two sections – outlying neighbourhoods and urban area neighbourhoods.

The outlying neighbourhoods reflect villages that are located further from the Wagga Wagga urban area and have less access to Council facilities and services.

 

The two sections are detailed in the below table:

 

Outlying neighbourhoods	Urban area neighbourhoods
Humula	Ashmont
Currawarna	Boorooma
Oura	Bourkelands
Ladysmith	Cartwright’s Hill
Tarcutta	Estella
Galore	Forest Hill
Mangoplah	Gumly Gumly
Collingullie	Glenfield
Uranquinty	Gobbagombalin
	Kapooka
	Kooringal
	Lake Albert
	Lloyd
	Mount Austin
	North Wagga
	San Isidore
	Springvale
	Tatton
	Tolland
	Turvey Park
	Wagga Wagga Central

Each outlying neighbourhood will receive two visits per calendar year under the expanded approach using Charlie. Urban area neighbourhoods will receive a minimum of one visit per year, either as a direct visit to the locality, or as a visit to a key area, or event, that attracts a broad cross-section of community members ie Apex Park, Wagga Wagga Beach, Fusion Festival etc. Locations for each visit will be dependent on power availability and parking opportunities.

The increased visits to villages would replace the previously held Neighbourhood Meetings. Historically, the outcomes of these meetings focused on customer requests for road maintenance, potholes, parks maintenance and mowing. By increasing the visits utilising Charlie, Council staff and Councillors can develop and strengthen relationships with local community members and customer requests for maintenance can be recorded more frequently. Council’s Customer Service platforms, such as iCouncil and Online Services, can also be shown and taught to residents. The visits will also allow Council to promote any works, programs, events and services undertaken within the village or major projects within the wider LGA.

 

A minimum of two staff will attend each visit by Charlie and all Councillors will be invited and encouraged to attend.

 

During the next stage of the Wagga View Community Strategic Plan consultation, which begins 28 November 2016, staff will engage with outlying neighbourhood communities regarding appropriate times for Charlie’s visit to those areas under the expanded approach. Further engagement with current village contacts and progress associations will also take place. This feedback will inform the schedule for “Charlie” visits, which will be disseminated to Councillors and the community.

 

All visits to villages, suburbs and events will be publicised to ensure the community is aware of the planned visits by Council and the opportunity to speak with Council staff and Councillors.

 

Any schedule may be subject to change due to unforeseen circumstances, or to take advantage of opportunities to align with other projects and programs that may arise. All changes will be communicated to Councillors and the community.

Budget

The operating costs of running Charlie are covered from internal funds sourced from across all sectors of Council.

Policy

Community Engagement Strategy.

Impact on Public Utilities

N/A

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

QBL Analysis

	Positive	Negative
Social	Increased and more convenient methods for community to provide input into Council plans, projects and feedback to Council.	May be some negative perceptions with change from old meeting format.
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	A more effective and proactive community engagement model.	N/A

Risk Management and Work Health and Safety Issues for Council

Risk of negative perception with change to previous meeting format has been considered.

 

Work Health and Safety implications are use of motor vehicle and risks associated with driving across the LGA.

Internal / External Consultation

Internal – Council’s Marketing and Communications team and Councillors at induction workshop.

 

External – Feedback obtained as part of Community Strategic Plan consultation visits with Charlie truck.

 

Attachments  

1⇩.

Community Engagement Strategy - provided under separate cover

 

 

 

RP-3               COMMUNITY STRATEGIC PLAN REVIEW

Author:                                  Priest, Christine

Acting Sector Manager:  Richardson, Craig          

 

Recommendation That Council: a       place the draft Community Strategic Plan (CSP) on public exhibition for 28 days commencing 22 November 2016 and concluding on 20 December 2016 b       receive submissions from the community in relation to this document throughout the exhibition period c       consider a further report addressing submissions received at the February 2017 Council meeting

 

Executive Summary

 

The Community Strategic Plan (CSP) is an important document for Council and the Community and is a big picture plan for the future strategic direction of the Local Government Area.

 

The importance of Community Strategic Planning has been reinforced in the recent amendments to the Local Government Act with a further focus on Integrated Planning and Reporting (IP&R).

 

The City of Wagga Wagga has long recognised the value of Community Strategic Planning through Councils tailored approach to IP&R through the ‘Sustainable Futures’ model (attached). Council has invested heavily in the recent review of the CSP with the most significant community engagement activity ever taken by Council.

 

This report outlines the key objectives of the review, reasoning behind the branding for the review of the CSP, details on the engagement activities undertaken and the proposed next steps to finalise the review and create greater integration into our approach to Strategic Planning at Council.

 

Report

 

 

Wagga View Brand

 

Wagga View (#Waggaview) our future in focus was adopted as the branding for the CSP consultation. Wagga View is an existing brand which was established on social media accounts in July 2012. The brand is widely used to express peoples love for our places, spaces, people and City overall.

 

The concept of Wagga View provides the opportunity for our city to work towards a shared vision for the future of Wagga Wagga.  Wagga View follows on from the work of Ruby and Oliver which will always refer back to 2011 when our IP&R journey started, as they were the most popular baby names in Wagga Wagga at this time. Wagga View lends itself to being a long term brand for the CSP, describing the views of community members in Wagga Wagga.

 

Creating a Vision for the future of Wagga Wagga

 

Whilst Council had previously undertaken a visioning exercise with the community back in 2011 to assist in creating the vision which informed the current CSP ‘Ruby and Oliver’ it was considered important to “test” the vision for currency and relevance to the community.

 

VISION – In 2040 Wagga will be a thriving, innovative, connected and inclusive community on the Murrumbidgee. Rich in opportunity, choice, learning and environment. Wagga is a place where paths cross and people meet.

 

Therefore through community engagement activities it was clear to Council that the Community wanted a city that was;

 

-  Thriving

-  Innovative

-  Connected

-  Inclusive

 

78% of respondents agreed with the existing vision and following community feedback “inclusive” was added to the vision.

 

The key elements of the vision were transferred as guiding principles throughout the CSP engagement and planning process to develop strategies to assist in achieving the vision.

 

 

Strategic Directions for the CSP

 

The five (5) key strategic directions that best reflect the desired future direction for the community include:

 

1.      Community Leadership and Collaboration

 

2.      Safety and Health

 

3.      Growing our Economy

 

4.      Our Identity and Sense of Place

 

5.      Our Environment

 

 

Community Engagement

 

An extensive community engagement program was conducted which included a four week intensive engagement followed by targeted stakeholder engagement sessions in devising the strategies for the plan.

 

Branding was attached to each week of the engagement.

 

 

 

A detailed Engagement Plan was compiled which included a number of key elements, including:

 

·    Shop front

·    Charlie engagement truck

·    Schools visit

·    Wagga View race

·    Visits to the villages

·    Attendance at markets

·    Rural land survey

 

Over 3000 responses received through the initial CSP engagement process.

 

Details of the CSP Community Engagement can be accessed on Councils your say page www.wagga.nsw.gov.au/waggaview.

 

Proposed Community Engagement and promotion during the public exhibition period will include:

 

·    Taking ‘Charlie’ community engagement vehicle to surrounding villages

·    Community Engagement stall at the Wagga Marketplace

·    Engagement with Stakeholders

·    Opportunities for submissions to the plan through the “postcard” campaign

·    Your say webpage

·    Council News articles

·    Social media promotion of the CSP exhibition period

·    Attendance at various events

 

Next steps

 

1.      Place the draft CSP on public exhibition

2.      Launch the photo competition to involve the community in the look and feel of the document

3.      Actively engage with the community during the consultation period

4.      Further liaise with community partners on key strategies

5.      Consider submissions

6.      Finalise plan

7.      Present the final designed version back to the February 2017 Council Meeting.

 

The endorsed CSP will inform a number of key strategic documents for Council, including the IPR suite of documents required to ensure a consistent strategic focus and direction.

Budget

The development of the Community Strategic Plan was achieved by using in-house expertise.

 

This project was funded over two financial years.

 

2015/16              $21,600

2016/17              $16,000

_________________________________________________________

Total budget      $37,600

 

The budget expended to date - $22,500 with remaining funds to be expended during 2016/17 as part of the next stages of the CSP project.

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

QBL Analysis

Social, Environmental, Economic and Governance principles were considered through all aspects of the development of the CSP.

 

Attachments  

1⇩.	Model – Councils approach to Integrated Planning & Reporting
2⇩.	Draft Community Strategic Plan 2040 - provided under separate cover.

 

 

 

 

RP-4               CODE OF CONDUCT ANNUAL REPORT

Author:                        Priest, Christine

General Manager:    Eldridge, Alan          

 

Recommendation That Council note the contents of this report.

 

Executive Summary

Council’s Code of Conduct Administrative procedures provide that Council is to report to the Office of Local Government (OLG) within three (3) months of the end of September each year.

Report

In accordance with the Administrative Procedures an annual report is required to be provided to Council. Specifically, the following provisions apply:

 

PART 12: REPORTING ON COMPLAINTS STATISTICS

 

12.1     The complaints coordinator must arrange for the following statistics to be reported to the council within three months of the end of September of each year:

 

a)      the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September,

 

b)      the number of code of conduct complaints referred to a conduct reviewer,

 

c)      the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints,

 

d)      the number of code of conduct complaints investigated by a conduct reviewer,

 

e)      the number of code of conduct complaints investigated by a conduct review committee,

 

f)       without identifying particular matters, the outcome of code of conduct complaints investigated by a conduct reviewer or conduct review committee under these procedures,

 

g)      the number of matters reviewed by the Office  and, without identifying particular matters, the outcome of the reviews, and

 

h)      The total cost of dealing with code of conduct complaints made about councillors and the general manager in the year to September, including staff costs.

In accordance with the above, the Model Code of Conduct Complaints Report is attached for information. The report reflects that four Code of Conduct complaints have been received during the reported time period.

 

It is recommended that Council note the contents of this report.

Budget

N/A.

Policy

Code of Conduct.

Impact on Public Utilities

N/A

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

QBL Analysis

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	The Code provides a mechanism by which to manage Code of Conduct complaints. This reporting is compliant with the Code and OLG requirements.	N/A

 

Risk Management and Work Health and Safety Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

Attachments  

1⇩.

Model Code of Conduct Complaints Report

 

 

 

 

RP-5               FINANCIAL PERFORMANCE REPORT OCTOBER 2016

Author:                                  Rodney, Carolyn

Acting Sector Manager:  Richardson, Craig          

 

Recommendation That Council: a       approve the variations to the 2016/17 original budget for the month ended 31 October 2016 and note the deficit budget of ($62K) as presented in this report b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c       note details of the external investments as at 31 October 2016 in accordance with Section 625 of the Local Government Act.

Executive Summary

·        Council forecasts an overall budget deficit of ($62K) for October 2016 which is an improved result from the September 2016 reported deficit of ($283K). This variation to budget is due to the following adjustments:

·      General Purpose Revenue (GPR) funding made available from the Eunony Bridge Road Deviation project which can now be allocated to the previously reported 2016/17 Financial Assistance Grants reduction of ($362K).

·      The Wagga Wagga Airport – Grant Funding, Passenger Charges and Long Term Financial Plan Report CONF-8 adopted at 31 October Council Meeting has resulted in a dividend adjustment to Council of ($140K).

·        Council experienced a negative monthly investment performance for the month of October which is mainly attributable to the negative performance experienced for the month for Council’s managed funds (NSW T-Corp) for the October period. Council’s Floating Rate Note portfolio has continued a period of strong growth, with many of these investments trading at a premium.

·        Council is currently tracking on budget for the full financial year due to higher than anticipated returns for the July to September 2016 period.

Report

 

 

OPERATING INCOME

Total operating income is 32% of approved budget which is on track to budget for the end of October (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates which occurred at the start of the financial year. Excluding this adjustment, operating income received is 69%.

 

OPERATING EXPENSES

Total operating expenditure is 33% of approved budget and is tracking to budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 10% of approved budget. Please note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 35% of approved budget. This is due to the commitments raised for Bomen Enabling Roads and land purchases of $26 million for the Stage 1 RIFL project.

 

 

 

 

WAGGA WAGGA CITY COUNCIL STATEMENT OF FINANCIAL PERFORMANCE 1 JULY 2016 TO 31 OCTOBER 2016
CONSOLIDATED STATEMENT
	ORIGINAL BUDGET 2016/17 $'000	BUDGET ADJ 2016/17 $'000	APPROVED BUDGET 2016/17 $'000	YTD ACTUAL   EXCL COMMT'S 2016/17	COMMT'S 2016/17 $'000	YTD ACTUAL + COMMT'S 2016/17 $'000	YTD % OF BUD
Revenue
Rates & Annual Charges	(60,642,286)	0	(60,642,286)	(21,059,871)	0	(21,059,871)	35%
User Charges & Fees	(23,631,263)	(10,000)	(23,641,263)	(6,942,137)	33,454	(6,908,683)	29%
Interest & Investment Revenue	(3,406,597)	0	(3,406,597)	(1,502,624)	0	(1,502,624)	44%
Other Revenues	(3,123,096)	(22,266)	(3,145,362)	(1,149,206)	0	(1,149,206)	37%
Operating Grants & Contributions	(14,779,516)	(495,047)	(15,274,563)	(3,454,293)	0	(3,454,293)	23%
Capital Grants & Contributions	(34,768,294)	(18,826,496)	(53,594,790)	(5,272,985)	0	(5,272,985)	10%
Total Revenue	(140,351,052)	(19,353,809)	(159,704,861)	(39,381,116)	33,454	(39,347,662)	25%
Expenses
Employee Benefits & On-Costs	42,105,886	87,064	42,192,950	13,277,993	37,813	13,315,806	32%
Borrowing Costs	3,953,083	(157,682)	3,795,402	871,395	0	871,395	23%
Materials & Contracts	2,719,884	855	2,720,739	3,156,473	984,995	4,141,467	152%
Depreciation & Amortisation	32,405,375	0	32,405,375	10,801,792	0	10,801,792	33%
Other Expenses	37,495,505	2,788,455	40,283,960	9,500,150	1,567,255	11,067,405	27%
Total Expenses	118,679,732	2,718,693	121,398,425	37,607,802	2,590,063	40,197,865	33%
Net Operating (Profit)/Loss	(21,671,319)	(16,720,116)	(38,391,435)	(1,773,314)	2,623,517	850,202
Cap/Reserve Movements
Capital Exp - Renewals	24,265,446	6,514,120	30,779,566	1,976,194	3,491,470	5,467,664	18%
Capital Exp - New Projects	45,680,456	8,821,895	54,502,351	1,448,705	25,867,062	27,315,768	50%
Capital Exp - Project Concepts	8,314,763	789,044	9,103,807	615	31,700	32,315	0%
Loan Repayments	2,603,821	(173,623)	2,430,198	810,065	0	810,065	33%
New Loan Borrowings	(13,859,917)	8,991,975	(4,867,943)	0	0	0	0%
Sale of Assets	(4,982,151)	3,097,451	(1,884,700)	(265,710)	0	(265,710)	14%
Net Movements Reserves	(7,945,724)	(11,343,702)	(19,289,426)	0	0	0	0%
Total Cap/Res Movements	54,076,694	16,697,159	70,773,853	3,969,871	29,390,232	33,360,103	47%
Net Result after Depreciation	32,405,375	62,043	32,467,418	2,196,557	32,013,749	34,210,306
Add back Depreciation Expense	32,405,375	0	32,405,375	10,801,792	0	10,801,792
Cash Budget (Surplus)/Deficit	(0)	62,043	62,043	(8,605,235)	32,013,749	23,408,514

 

 

 

 

Revised budget result - Surplus/(Deficit)	$’000s
Original funded budget result as adopted by Council Budget variations approved as reported to 31 October 2016 Council Meeting Council report variations not included above- 31 October 2016 Council Meeting: ·        Eunony Bridge Report – CONF 2 ·        Airport – reduction in dividend – CONF 8 Budget variations for October 2016	$0 ($283K)   $361K ($140) $0
Proposed revised budget result as at 31 October 2016	($62K)

 

The proposed Budget Variations to 31 October 2016 are listed below:

Budget Variation	Amount		Funding Source	Net Impact Fav/ (Unfav)
2 – We are a safe and healthy community
Crematorium Televisions and Security Upgrade	$60K	Cemetery Reserve ($60K)		Nil
Two LED Televisions and a security upgrade totalling $60K are required at the Crematorium. The televisions will allow funeral attendees an improved level of viewing from outside of the chapel during a funeral service. The security upgrade will improve security at the location and involves the installation of CCTV Cameras, computer monitor and hard drive. It is proposed to fund the works from the Cemetery Reserve.
Vehicle Barrier Fencing	$19K	Natural Reserves Grounds Maintenance ($19K)		Nil
The Pomigalarna, Silverlite and Willans Hill Reserves gates and fences renewals project requires a Council contribution of $19K in addition to the $32K NSW Government Grant that was recently reported to Council. It is proposed to fund the contribution from the Natural Reserves Ground Maintenance budget.
4 – We have a sustainable natural and built environment
Sewer Treatment Plant Operation Contract Costs	($675K)		Sewer Reserve $675K	Nil
The Bomen, Narrung Street and Kooringal Treatment Plants have experienced a reduction in operating costs due to a decrease in the contract costs with Downer, the removal of the 50th percentile limit for nitrogen and a reduction in the usage of consumables (electricity and alum). This will also result in savings for future years with the savings being returned to the Sewer Reserve.
Morgan St Footpath	$14K	Footpath Maintenance ($14K)		Nil
Funds are required to complete construction of approximately 75 metres of footpath that will link the RMS and associated side road to the existing pedestrian facilities on the east side of Docker Street. Construction will also include barrier kerb and guttering across footpath culverts and bump stops. This project will be funded from the transfer of funds from Footpath Maintenance.
Kerbside Contract Renewal	$225K	Solid Waste Reserve ($225K)		Nil
Funding is required to finalise the kerbside collection tender documentation and undertake evaluation of offers through to awarding a contract. Engagement of a technical advisor, legal advisor and probity advisor are required. It is proposed to fund the variation from the Solid Waste Reserve.
SURPLUS/(DEFICIT)				Nil

 

Current Restrictions

 

WAGGA WAGGA CITY COUNCIL
RESERVES SUMMARY
31 OCTOBER 2016
	Approved Changes
	CLOSING BALANCE 2015/16	ADOPTED RESERVE TRANSFERS 2016/17	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 31.10.16	RECOMMENDED CHANGES for Council Resolution	REVISED BALANCE
Externally Restricted
Developer Contributions	(19,387,519)	1,683,496	2,828,552		(14,875,470)
Specific Purpose Unexpended Grants/Contributions	(3,473,810)	0	3,473,810		0
Sewer Fund Reserve	(21,286,523)	2,385,453	4,196,682	(674,619)	(15,379,007)
Solid Waste Reserve	(12,803,085)	751,764	46,116	225,157	(11,780,049)
Stormwater Levy Reserve	(2,537,418)	(228,466)	164,020		(2,601,864)
Total Externally Restricted	(59,488,355)	4,592,247	10,709,180	(449,462)	(44,636,389)
Internally Restricted
Airport Reserve	(202,674)	(65,492)	(7,492)		(275,658)
Art Gallery Reserve	(48,490)	(3,500)	17,500		(34,490)
Ashmont Community Facility Reserve	(3,000)	(1,500)	0		(4,500)
Bridge Replacement Reserve	(646,667)	140,000	420,000		(86,667)
CBD Carparking Facilities Reserve	(936,300)	(94,195)	60,537		(969,958)
CCTV Reserve	(54,476)	(10,000)	0		(64,476)
Cemetery Perpetual Reserve	(123,860)	(89,661)	0		(213,521)
Cemetery Reserve	(308,649)	(136,637)	0	42,221	(403,065)
Civic Theatre Operating Reserve	0	(100,000)	0		(100,000)
Civic Theatre Technical Infrastructure Reserve	(55,450)	(50,000)	0		(105,450)
Civil Projects Reserve	(155,883)	0	0		(155,883)
Community Amenities Reserve	(5,685)	0	0		(5,685)
Council Election Reserve	(417,616)	236,558	0		(181,058)
Economic Development Incentives Reserve	(19,500)	0	0		(19,500)
Employee Leave Entitlements Gen Fund Reserve	(3,352,639)	0	0		(3,352,639)
Estella Community Centre Reserve	(230,992)	0	0		(230,992)
Family Day Care Reserve	(135,608)	14,606	0		(121,002)
Fit for the Future Reserve	(952,184)	388,225	(2,250,835)		(2,814,794)
Generic Projects Saving	(927,180)	(116,966)	103,039		(941,106)
Glenfield Community Centre Reserve	(15,704)	(2,000)	0		(17,704)
Grassroots Cricket Reserve	(45,942)	(15,000)	0		(60,942)
Gravel Pit Restoration Reserve	(738,010)	0	0		(738,010)
Gurwood Street Property Reserve	(50,454)	0	0		(50,454)
Industrial Land Development Reserve	(328,851)	0	0		(328,851)
Information Services / E-Business Reserve	(378,713)	0	0		(378,713)
Infrastructure Replacement Reserve	(77,488)	(887)	28,233		(50,142)
Insurance Variations Reserve	(28,644)	0	0		(28,644)
Internal Loans Reserve	(1,289,806)	(629,241)	620,914		(1,298,133)
Lake Albert Improvements Reserve	(113,972)	0	113,789		(182)
LEP Preparation Reserve	(38,665)	0	36,120		(2,545)
Livestock Marketing Centre Reserve	(8,095,560)	3,215,056	1,482,673		(3,397,832)
Lloyd Environmental Projects Reserve	(101,371)	0	0		(101,371)
Museum Acquisitions Reserve	(39,378)	0	0		(39,378)
Oasis Building Renewal Reserve	(122,000)	(50,000)	121,000		(51,000)
Oasis Plant Reserve	(1,005,347)	(110,000)	0		(1,115,347)
Parks & Recreation Projects	(91,288)	0	86,000		(5,288)
Pedestrian River Crossing (old Riverside) Reserve	(198,031)	150,000	0		(48,031)
Plant Replacement Reserve	(5,145,588)	(151,353)	158,636		(5,138,305)
Playground Equipment Replacement Reserve	0	(51,230)	0		(51,230)
Project Carryovers Reserve	(1,841,669)	0	1,841,669		(0)
Public Art Reserve	(199,713)	137,579	51,424		(10,711)
Robertson Oval Redevelopment Reserve	(86,697)	0	0		(86,697)
Senior Citizens Centre Reserve	(11,627)	(2,000)	0		(13,627)
Silverlite Reserve	(29,980)	0	0		(29,980)
Sister Cities Reserve	(30,914)	(10,000)	5,000		(35,914)
Stormwater Drainage Reserve	(473,996)	0	236,722		(237,274)
Strategic Real Property Reserve	(5,136)	0	(329,073)		(334,209)
Street Lighting Replacement Reserve	(44,755)	(30,000)	0		(74,755)
Subdivision Tree Planting Reserve	(195,795)	40,000	0		(155,795)
Sustainable Energy Reserve	(430,442)	(90,000)	0		(520,442)
Traffic Committee Reserve	0	(50,000)	0		(50,000)
Unexpended External Loans Reserve	(163,087)	0	0		(163,087)
Total Internally Restricted	(29,995,474)	2,462,361	2,795,857	42,221	(24,695,035)
Total Restricted	(89,483,829)	7,054,608	13,505,037	(407,241)	(69,331,424)

 

Investment Summary as at 31 October 2016

In accordance with Clause 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

 

Institution	Rating	Closing Balance Invested 30/09/2016 $	Closing Balance Invested 31/10/2016 $	October EOM Current Yield %	October EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
Short Term Deposits
Police Credit Union	NR	1,000,000	1,000,000	3.02%	0.94%	6/06/2016	6/12/2016	6
BOQ	A-	2,000,000	2,000,000	2.75%	1.89%	2/09/2016	4/04/2017	7
NAB	AA-	1,000,000	1,000,000	2.96%	0.94%	2/06/2016	3/01/2017	7
NAB	AA-	1,000,000	1,000,000	2.90%	0.94%	25/07/2016	25/01/2017	6
BOQ	A-	2,000,000	2,000,000	2.98%	1.89%	7/12/2015	7/12/2016	12
Bank of Sydney	NR	2,000,000	2,000,000	2.75%	1.89%	30/09/2016	29/09/2017	12
CUA	BBB+	1,000,000	1,000,000	3.15%	0.94%	10/02/2016	9/02/2017	12
NAB	AA-	1,000,000	1,000,000	2.74%	0.94%	25/10/2016	25/05/2017	7
ME Bank	BBB+	1,000,000	1,000,000	3.10%	0.94%	23/02/2016	23/02/2017	12
Auswide	BBB	1,000,000	1,000,000	3.07%	0.94%	1/03/2016	22/12/2016	10
AMP	A+	2,000,000	2,000,000	3.00%	1.89%	2/08/2016	2/08/2017	12
CBA	AA-	2,000,000	0	0.00%	0.00%	25/08/2016	25/10/2016	2
Newcastle Permanent	BBB+	2,000,000	2,000,000	2.70%	1.89%	31/08/2016	30/11/2016	3
Bankwest	AA-	0	2,000,000	2.55%	1.89%	25/10/2016	16/12/2016	2
Total Short Term Deposits		19,000,000	19,000,000	2.86%	17.91%
At Call Accounts
NAB	AA-	1,246,544	1,200,681	1.50%	1.13%	N/A	N/A	N/A
NAB	AA-	12,091,488	10,614,127	2.19%	10.01%	N/A	N/A	N/A
AMP	A+	110	110	0.00%	0.00%	N/A	N/A	N/A
AMP	A+	178,469	178,791	2.20%	0.17%	N/A	N/A	N/A
Beyond Bank	BBB+	74,136	74,199	1.00%	0.07%	N/A	N/A	N/A
CBA	AA-	23,863	23,812	0.00%	0.02%	N/A	N/A	N/A
Total At Call Accounts		13,614,609	12,091,720	2.11%	11.40%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	6.40%	0.94%	23/04/2012	24/04/2017	60
RaboBank	A+	1,000,000	1,000,000	5.90%	0.94%	4/06/2012	5/06/2017	60
BOQ	A-	1,000,000	1,000,000	6.30%	0.94%	22/08/2012	22/08/2017	60
ING Bank	A-	3,000,000	3,000,000	6.00%	2.83%	24/08/2012	24/08/2017	60
Hume Building Society	NR	1,009,123	1,009,123	4.10%	0.95%	21/08/2014	21/08/2017	36
Banana Coast CU	NR	1,000,000	1,000,000	4.25%	0.94%	3/06/2014	2/06/2017	36
ME Bank	BBB+	2,000,000	2,000,000	4.28%	1.89%	2/09/2014	2/09/2019	60
RaboBank	A+	1,000,000	0	0.00%	0.00%	30/09/2014	3/10/2016	24
Police Credit Union	NR	1,000,000	1,000,000	3.80%	0.94%	7/11/2014	7/11/2016	24
Auswide	BBB	1,000,096	1,000,096	3.75%	0.94%	27/11/2014	27/11/2016	24
Rabobank	A+	1,000,000	1,000,000	4.10%	0.94%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.93%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.93%	11/03/2015	11/03/2018	36
AMP	A+	2,000,000	2,000,000	3.10%	1.89%	2/06/2015	2/06/2017	24
AMP	A+	1,000,000	1,000,000	3.10%	0.94%	13/07/2015	13/07/2017	24
Bendigo-Adelaide	A-	1,000,000	1,000,000	2.80%	0.94%	1/09/2015	3/03/2017	18
Institution	Rating	Closing Balance Invested 30/09/2016 $	Closing Balance Invested 31/10/2016 $	October EOM Current Yield %	October EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
Medium Term Deposits continued
Newcastle Permanent	BBB+	1,000,000	1,000,000	3.00%	0.94%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.94%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB+	1,000,000	1,000,000	3.00%	0.94%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.94%	8/09/2016	10/09/2018	24
Total Medium Term Deposits		23,989,219	22,989,219	4.21%	21.67%
Floating Rate Notes - Senior Debt
Macquarie Bank	A	3,029,601	3,022,731	BBSW + 290	2.85%	9/03/2012	9/03/2017	60
CUA	BBB+	1,002,871	1,004,949	BBSW + 130	0.95%	28/05/2014	20/03/2017	34
Bendigo-Adelaide	A-	998,642	1,000,773	BBSW + 93	0.94%	17/09/2014	17/09/2019	60
BOQ	A-	2,000,380	2,004,160	BBSW + 110	1.89%	5/08/2014	24/06/2019	58
BOQ	A-	999,283	998,857	BBSW + 107	0.94%	6/11/2014	6/11/2019	60
BOQ	A-	1,001,133	1,005,422	BBSW + 107	0.95%	10/11/2014	6/11/2019	60
ME Bank	BBB+	1,003,267	1,005,706	BBSW + 100	0.95%	17/11/2014	17/11/2017	36
ME Bank	BBB+	1,000,172	1,000,420	BBSW + 100	0.94%	17/11/2014	17/11/2017	36
Teachers Mutual	BBB+	999,424	1,003,928	BBSW + 105	0.95%	4/12/2014	4/12/2017	36
Newcastle Permanent	BBB+	1,002,300	1,004,540	BBSW + 110	0.95%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,002,698	2,007,668	BBSW + 110	1.89%	3/03/2015	3/03/2020	60
ANZ	AA-	753,417	749,277	BBSW + 82	0.71%	17/04/2015	17/04/2020	60
Heritage Bank	BBB+	1,002,090	997,060	BBSW + 115	0.94%	7/05/2015	7/05/2018	36
NAB	AA-	998,635	1,000,935	BBSW + 80	0.94%	3/06/2015	3/06/2020	60
Heritage Bank	BBB+	1,002,090	997,060	BBSW + 115	0.94%	9/06/2015	7/05/2018	35
CBA	AA-	1,006,659	1,001,177	BBSW + 90	0.94%	17/07/2015	17/07/2020	60
Westpac	AA-	1,005,760	1,001,090	BBSW + 90	0.94%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	A-	1,005,110	1,007,780	BBSW + 110	0.95%	18/08/2015	18/08/2020	60
Credit Suisse	A	1,002,430	1,005,150	BBSW + 105	0.95%	24/08/2015	24/08/2018	36
Bendigo-Adelaide	A-	1,004,571	1,005,995	BBSW + 110	0.95%	28/09/2015	18/08/2020	59
Westpac	AA-	2,009,408	1,999,884	BBSW + 90	1.89%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,012,250	1,006,596	BBSW + 125	0.95%	20/10/2015	20/10/2020	60
Westpac	AA-	4,049,000	4,029,400	BBSW + 108	3.80%	28/10/2015	28/10/2020	60
AMP	A+	1,806,246	1,810,638	BBSW + 110	1.71%	11/12/2015	11/06/2019	42
CBA	AA-	1,015,742	1,009,510	BBSW + 115	0.95%	18/01/2016	18/01/2021	60
BOQ	A-	1,007,009	1,001,822	BBSW + 100	0.94%	5/02/2016	5/02/2018	24
Rabobank	A+	2,038,440	2,040,326	BBSW + 150	1.92%	4/03/2016	4/03/2021	60
Westpac	AA-	1,011,170	0	0.00%	0.00%	8/03/2016	10/05/2019	38
Newcastle Permanent	BBB+	1,004,142	1,006,905	BBSW + 160	0.95%	22/03/2016	22/03/2019	36
CUA	BBB+	2,004,966	2,009,894	BBSW + 160	1.89%	1/04/2016	1/04/2019	36
ANZ	AA-	1,009,157	1,010,203	BBSW + 118	0.95%	7/04/2016	7/04/2021	60
CBA	AA-	1,012,393	0	0.00%	0.00%	18/04/2016	18/07/2019	39
Suncorp-Metway	A+	1,016,004	1,010,405	BBSW + 138	0.95%	21/04/2016	12/04/2021	60
AMP	A+	1,012,267	1,012,328	BBSW + 135	0.95%	24/05/2016	24/05/2021	60
Westpac	AA-	1,010,000	1,012,910	BBSW + 117	0.95%	3/06/2016	3/06/2021	60
CBA	AA-	1,009,293	1,010,456	BBSW + 121	0.95%	12/07/2016	12/07/2021	60
ANZ	AA-	2,020,974	2,022,814	BBSW + 113	1.91%	16/08/2016	16/08/2021	60
BOQ	A-	0	1,502,263	BBSW + 117	1.42%	26/10/2016	26/10/2020	48
NAB	AA-	0	999,921	BBSW + 105	0.94%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB+	0	1,501,170	BBSW + 140	1.42%	28/10/2016	28/10/2019	36
Institution	Rating	Closing Balance Invested 30/09/2016 $	Closing Balance Invested 31/10/2016 $	October EOM Current Yield %	October EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
Total Floating Rate Notes - Senior Debt		48,868,993	50,822,123		47.91%
Managed Funds
NSW Tcorp	NR	1,189,450	1,175,788	-1.15%	1.11%	17/03/2014	1/10/2021	90
Total Managed Funds		1,189,450	1,175,788	-1.15%	1.11%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		106,662,272	106,078,851	2.66%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH		2,586,542	2,345,305
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		104,075,730	103,733,546

 

 

Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 48% across a broad range of counterparties. Cash equates to 11% of Council’s portfolio with Term Deposits around 40% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are well within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

 

 

 

 

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased slightly from the previous month’s balance, down from $104.1M to $103.7M.

 

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales - Council redeemed the following investment securities during October 2016:

 

Institution and Type	Amount	Investment Term	Interest Rate	Comments
CBA Term Deposit	$2M	2 months	2.55%	This term deposit was redeemed and reinvested into a two (2) month term deposit with Bankwest.
Rabobank Term Deposit	$1M	2 years	3.70%	This term deposit was redeemed for cashflow purposes.
Westpac Bank Floating Rate Note	$1M	3 years	BBSW + 100	This Floating Rate Note was sold for a capital gain and reinvested into a Bank of Queensland Floating Rate Note.
CBA Floating Rate Note	$1M	3 years	BBSW + 98	This Floating Rate Note was sold for a capital gain and reinvested into a Bank of Queensland Floating Rate Note.

 

New Investments - Council purchased the following investment securities during October 2016:

 

Institution and Type	Amount	Investment Term	Interest Rate	Comments
Bankwest Term Deposit	$2M	2 months	2.55%	The Bankwest rate of 2.55% compared favourably to the rest of the market for this investment term. This term was chosen to align with the estimated timing of capital project expenditure.
Bank of Queensland Floating Rate Note	$1.5M	4 years	BBSW + 117	Council’s independent Financial Advisor CPG, advised that this Floating Rate Note represented good value over the medium term.
NAB Floating Rate Note	$1M	5 years	BBSW + 105	Council’s independent Financial Advisor CPG, advised that this Floating Rate Note represented an attractive offer and is likely to be one of the highest returning investments over the medium term.
Teachers Mutual Bank Floating Rate Note	$1.5M	3 years	BBSW + 140	Council’s independent Financial Advisor CPG, advised that this Floating Rate Note represented fair value over the medium term with a view to holding for the entire 3 year period.

 

Rollovers – Council rolled the following investment securities during October 2016:

 

Institution and Type	Amount	Investment Term	Interest Rate	Comments
NAB Term Deposit	$1M	8 months	3.00%	This term deposit was an eight (8) month investment at 3.00% and was rolled at maturity into a seven month term deposit at 2.74%. This investment term was chosen to ensure a maturity gap was filled.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totaled $239,320 which compares unfavourably with the budget for the period of $257,250 – under performing budget for the October month by $17,930. This is mainly attributable to the negative adjustment of $13,662 for Council’s managed funds (NSW T-Corp) for the October period. Council’s Floating Rate Note portfolio has continued a period of strong growth, with many of these investments trading at a premium.

 

It should be noted that the capital market value of these investments will fluctuate from month to month and that Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

 

Council’s portfolio performance continues to be anchored by the longer-dated deposits in the portfolio, particularly those locked in above 4% yields. It is to be noted however that the average deposit yield will inevitably fall as some of the longer-dated deposits mature within the next year.

 

In comparison to the AusBond Bank Bill Index* (+2.14%pa), Council’s investment portfolio in total returned 2.66% for October. Short term deposits returned 2.86%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

 

Budget

The forecast full year budget result to 31 October 2016 is a ($62K) deficit.

Policy

Investments are reported in accordance with POL 075 Investment Policy.

Budget Variations are reported in accordance with POL 052 Budget Policy.

Impact on Public Utilities

N/A

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

QBL Analysis

	Positive	Negative
Social	N/A	N/A
Environmental	N/A	N/A
Economic	N/A	N/A
Governance	The preparation of the monthly financial report provides for the timely reporting on investments and budget performance year-to-date.	N/A

Risk Management and Work Health and Safety Issues for Council

No specific issues identified.

Internal / External Consultation

All relevant areas within Council have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.