AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday
27 February 2017

AT 6.00pm

 

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au


NOTICE OF MEETING

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 27 February 2017 at 6.00pm.

 

 

 

Mr Alan Eldridge

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Mayor

Councillor Greg

Conkey OAM

Deputy Mayor

Councillor Dallas Tout

Councillor Yvonne Braid

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

 

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 27 February 2017.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 27 February 2017

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES

PRESENTATION

Wagga View - Community Strategic Plan 2040                                                3

CONFIRMATIONS OF MINUTES

CM-1          Ordinary Council Meeting - 30 January 2017                                 3

DECLARATIONS OF INTEREST                                                                                    3

Motions Of Which Due Notice Has Been Given

NOM-1        Notice of Motion - Complaints Management Framework         4

Reports from Staff

RP-1           Responses to Questions/Business With Notice                           6

RP-2           DA16/0723 - 2 Lot Subdivision, 51 Shaw Street, Wagga Wagga, NSW, 2650, Lot B DP357110                                                                             11

RP-3           DA15/0637 - Proposed Tree Removal at Charles Sturt University South Campus located at Hely Avenue, Turvey Park              15

RP-4           REV16/0001 - Multi-Dwelling Housing (6 Units) with Community Title Subdivision - Review of Refusal Determination (including Amendment to Plans) 17 Albury Street, Wagga Wagga LOT A, DP 309100                                                                                                      19

RP-5           Amendment Number 11 to the Wagga Wagga Development Control Plan 2010                                                                                                23

RP-6           Amendment Number 12 to the Wagga Wagga Development Control Plan 2010                                                                                                33

RP-7           Amendment to the Development Control Plan 2005 - Chapter 42 - Forest Hill                                                                                            38

RP-8           Public Forums                                                                                      41

RP-9           Livestreaming of Council Meetings                                              50

RP-10         Wagga Transport Study                                                                  57

RP-11         Wagga View - Community Strategic Plan 2040                             59

 

 

RP-12         Lingari Park Development                                                               62

RP-13         Financial Performance Report as at 31 January 2017             66

RP-14         Renewal of Community, Cultural and Sporting Group Occupancy Agreements                                                                                          80

RP-15         Revalution of Land Values Base Date 1 July 2016                     97

RP-16         Section 356 Donation Request - Wagga Wagga & Surrounds Make-A-Wish Branch                                                                                        108

RP-17         Section 356 Donation - Wagga Women's Health Centre         111

RP-18         Section 356 Donation Request - Specialist Medical Resources Foundation                                                                                         114

RP-19         Lake Albert Stormwater Harvesting                                        117

RP-20         Aboriginal Places Plan of Management                                   124

RP-21         Proposed Establishment of a Detention Basin on Lot 2 DP 702330 at Boorooma                                                                                           126   

QUESTIONS/BUSINESS WITH NOTICE                                                                     138

Confidential Reports

CONF-1      Appointment of Advisory Committee Members                         139

CONF-2      Multi Purpose Stadium - Outcome of Negotiations                140

CONF-3      RFT2017/15 Fernleigh Road Stormwater Drain Refurbishment and Trickle FLow installation                                                             141

CONF-4      RFT2017/17 Wagga Wagga Lawn Cemetery Section Twelve Extension                                                                                                                142

CONF-5      RFT2017-14 Minor Concrete Works                                                143

CONF-6      RFT2017/12 Hired Plant, Fleet and Equipment                            144

 


PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

PRESENTATION

Wagga View - Community Strategic Plan 2040

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 30 January 2017       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 30 January 2017 be confirmed as a true and accurate record.

 

 

Attachments  

1.

Minutes - Ordinary Council Meeting - 30 January 2017

172

 

 

 

DECLARATIONS OF INTEREST

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                  NOM-1

 

Motions Of Which Due Notice Has Been Given

NOM-1           Notice of Motion - Complaints Management Framework

Author:          Councillor Dan Hayes

 

Analysis:

Council can further create a culture that is open to complaints and feedback by improving its actioning of the complaints policy.

 

 

Recommendation

That Council receives a report which outlines a strategy and/or improvements to meet the following goals:

a       improve the ease in which community members can make complaints, especially online

b       a clear and simple user guide outlining the complaints process including:

i         a way to clearly communicate the process for complaints that cannot be managed immediately

ii        explaining the difference between council complaints and Code of Conduct complaints

iii       expected timeframes

c        explore the need and/or creation of a multi-lingual document

d       to create a process in which council can respond to complaints that are not made directly to council eg: social media, traditional media

 

Key Reasons

·        The current policy is being reviewed in May, 2017. This motion is not to accelerate that review but to look at ways to make the policy more accessible and user friendly for the community.

 

·        To encourage the culture of welcoming complaints and feedback as a legitimate approach to community engagement and continual improvement.

 

·        Annual reports indicate that the management of complaints is done well, by making the process more accessible and easier to understand, will allow further opportunities to work with community members in improving Wagga.

 

Financial Implications

N/A

Policy

POL 103 Complaints Handling Policy

 

 

 

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

Any major changes to Council’s Complaint Management Policy will be put on public exhibition.

 

  

 

  


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-1

 

Reports from Staff

RP-1                             Responses to Questions/Business With Notice

Author:                        Hensley, Ingrid

General Manager:    Eldridge, Alan

         

Analysis:

The following are Responses to Questions/Business with Notice arising from the Ordinary Council meeting on 30 January 2017.

 

 

Recommendation

That Council receive and note the report outlining responses to Questions/Business with Notice.

 

Key Reasons

The Report below addresses the Questions/Business with Notice raised during the Ordinary Council Meeting held Monday, 30 January 2017.

 

1.         Councillor P Funnell made a statement regarding a complaint of potential illegal dumping at the former Gas works project site.

 

Response provided by Audit, Risk and Governance

 

Councillor Funnell withdrew this question in an email dated Friday, 3 February 2017.

 

 

2.         Councillor D Hayes requested information on how the Complaint handling process works and why all staff can’t take the complaint.

 

Response provided by Audit, Risk and Governance

 

Formal complaint and investigation procedures currently exist across the organisation for various functions such as Governance Complaints, Protected Public Interest and Code of Conduct, Grievances, Staff Complaints and Customer Service Complaints. Although there is merit in a single procedure, it is not considered practical given the specific nature and legislative requirements in addressing each complaint.

 

Therefore, investigations are undertaken in accordance with relevant legislation, Council procedure, and industry practice guides from ICAC and NSW Ombudsman.

 

Council has a Complaints Handling Framework to consolidate and integrate the common aspects of managing a range of customer requests, complaints and reviews into an overarching corporate framework to establish a whole of Council approach. The relevant operating standard and responsible officer varies according to the complaint category.

 


3.      Councillor D Hayes raised a query regarding what contact Council has had with the Defence Force at Forest Hill and whether there is a key contact person.

 

Response provided by Marketing and Communications

 

Past communications relating to the per- and poly-fluoroalkyl substances (PFAS) issue have been distributed to the Mayor along with the local Members of Parliament. City of Wagga Wagga officers have not received any formal updates since September 2016 which was also distributed through the Mayor’s office.

 

Although Council have no authority or responsibility in this matter City of Wagga Wagga officers are looking at creating links on Council’s website to the appropriate information defence websites such as the following:

 

·      http://www.defence.gov.au/id/PFOSPFOA/DefenceSitesPending.asp

 

·             http://www.defence.gov.au/id/PFOSPFOA/_master/docs/Wagga/PresentationCommunityWalkinSession7December2016.pdf

 

·             http://www.defence.gov.au/id/PFOSPFOA/_master/docs/PSPFactSheets/PSPFactSheetWaggaFinal.pdf

 

 

4          Councillor D Hayes raised a query regarding where the answers to the Questions/Business with Notice are stored?

 

Response provided by Audit, Risk and Governance

 

To ensure that questions with notice are responded to in a consistent manner City of Wagga Wagga officers will prepare responses as per the Code of Meeting Practice.

 

The following is an extract from Council’s Code of Meeting Practice regarding the provisions for Questions/Business with Notice (Section 20 (d)):

 

(i)     Questions with Notice are used to clarify points in relation to items that have been before the Council for Resolution or a question about an existing service or operational activity.

(ii)    They are a mechanism for Councillors to be provided with more detail than already exists within the organisation.

(iii)   Where the matter is a new item or requires Council to undertake research or provide a consultancy to answer the questions a Notice of Motion should be put forward.

(iv)   Staff are required to provide a brief answer in the form of a Response to Question With Notice in the next available business paper, unless the General Manager advises at the meeting where the Question with Notice is requested, that the response will require further time and resources to prepare.

 

 

 

 

 

 

5.         Councillor V Keenan raised a query regarding the General Manager’s recent visits to Nordlingen and Tamworth and asked when is the General Manager going to submit a report to Council on these visits?

 

Response provided by Audit, Risk and Governance

 

At its meeting 08 August 2016 Council resolved to:

 

a        appoint the Mayor and the General Manager to lead a delegation from Wagga Wagga to Nӧrdlingen to attend a celebration of the 50th Anniversary of the twinning of our cities on 8 September 2016, and the Stadtmauerfest being held from 9 – 11 September 2016

 

b        endorse paying all reasonable delegation related expenses for the Mayor and General Manager

 

A report was not required as per the resolution of Council.

 

The General Manager was requested by the Mayor to go to Tamworth during its busiest period to review the stadiums and facilities they have in place. Council is currently considering several critical decisions in relation to facilities and the observations ascertained by the General Manager on this visit will be utilised to form recommendations for the Council in the future.

 

 

6.         Councillor V Keenan noted that several Councils across NSW provide detailed information relating to Tenders in the Ordinary meeting of Council. Albury City and Waverly City Council place information relating to tenders in the open meeting of Council. In the interests of transparency will Council staff commence reporting Tender recommendations to the Ordinary meeting of Council?

 

Response provided by Financial Sector

 

City of Wagga Wagga officers are currently reviewing this along with a broader review of the Procurement Policy and associated procedures. City of Wagga Wagga officers believe there are opportunities to make the reporting of tenders more open and transparent for both Councillors and the community (while retaining the commercial in confidence information where required).

 

 

7.         Councillor V Keenan raised a query regarding the process for lodging Notice of Motions. Can Councillors see a final draft or alternatively receive a template report for Councillors to use?

 

Response provided by Audit, Risk and Governance

 

City of Wagga Wagga officers will develop a user-friendly template, incorporating headings, that is accessible from mobile devices (Ipads).

 

 

 

 

8.         Councillor V Keenan acknowledged the Indian community of Wagga on Australia Day.

 

Nil response required.

 

 

9.         Councillor T Koschel acknowledged the contribution of Council staff and the Australia day Committee for the Australia Day celebrations.

 

Nil response required.

 

 

10.       Councillor T Koschel raised a query regarding a request for a donation from the Tolland cycling club. Why did this request not come back through to Councillors?

 

Response provided by Commercial Sector Operations

 

Tolland Cycling Club recently requested that City of Wagga Wagga officers assist with the provision of traffic controllers at the Club’s upcoming “Tolland Open” NSW Open Class Bicycle Road Race event to be held in Wagga on 4 and 5 March 2017.

 

As the request was for support of the event in the manner of traffic control and not an appeal for a monetary donation, this matter was not reported to Council. A response outlining Council’s inability to assist due to current budgetary limitations was provided to the Secretary of the Club accordingly.

 

City of Wagga Wagga officers are now reassessing this request.

 

 

11.       Councillor K Pascoe raised a query regarding an application for units in Beckwith street. A response hasn’t been received back from Council regarding additional conditions. What response went back to the applicant?

 

Response provided by City Development

 

This application was approved and notification was provided to the applicant on 1 February 2017. Further information was provided to Councillors in the bulletin on 3 February 2017.

 

 

12.       Councillor K Pascoe requested a status report on DA16/0526.

 

Response provided by Audit, Risk and Governance

 

Wagga Wagga Online Services provides the ability to access development application information, enabling members of the public to track the progress of applications from lodgement to determination online. This service applies to all development applications submitted since November 2002.

 

If members of the public require more detailed information on the status of their DA the Duty Planner is available on 1300 292 442 or (02) 6926 9100 or face-to-face at the Civic Centre from 8.30am to 5.00pm Monday to Friday.

 

13.       The Mayor, Councillor G Conkey OAM acknowledged the contribution of Council staff and the Australia Day Committee for the Australia day celebrations.

 

Nil response required.

 

 

14.       The Mayor, Councillor G Conkey OAM acknowledged a recent National Water Polo championship that he attended at the Oasis. He stated how good the Oasis is looking.

 

Nil response required.

 

 

15.       The Mayor, Councillor G Conkey OAM thanked the Australia Day ambassador.

 

Nil response required.

 

Financial Implications

N/A

Policy

N/A

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-2

 

RP-2                             DA16/0723 - 2 Lot Subdivision, 51 Shaw Street, Wagga Wagga, NSW, 2650, Lot B DP357110

Author:                        Gray, Amanda

Sector Manager:       Somerville, Paul

         

Analysis:

The report is for a development application and is presented to Council for determination.

The application has been referred to Council as:

·    the application seeks to vary one numeric control of the Wagga Wagga Development Control Plan 2010 (DCP) by greater than 10% and

·    the applicant and the landowner is Councillor Pascoe. In accordance with POL046 the application must be reported to Council.

 

 

Recommendation

That Council approve DA16/0723 for a 2 Lot Subdivision subject to the conditions outlined in the Section 79C Assessment Report.

 

 

Development Application Details

 

Applicant

Davtil Pty Limited

Owner

Davtil Pty Limited

Development Cost

$0

Development Description

The application is for a two lot (torrens title) subdivision. There are no additional works proposed as part of the application. The two units will remain as approved under the previous dual occupancy development for the site.

 

Key Issues

 

Lot sizes

 

The required land area per dwelling that is stipulated in the DCP is 400sq.m, the proposed subdivision identifies one lot of 311sq.m and one lot of 381sq.m both of which are less than the required area. Individually the variations sought are 22.25% and 4.75% whereas overall the variation for the site equates to a 13% variation to the control.

 

The surrounding area is dominated by land that is zoned as R3 Medium Density Residential and therefore there are a number of smaller sized lots that exist or that are capable of being developed to a higher density in the area. Land on the southern side of Albury Street directly opposite the site consists of Seniors Living housing which is also built to a greater density.

Character

 

The subject site is unique in character in that it is an isolated R1 General Residential lot within a block where all other residential lots are zoned as R3 Medium Density Residential.

 

The site is on a corner and is bound on both sides by an area of public open space. There is no established building line to which this block relates and the surrounding area consists of a variety of house styles and densities. The two roads that front the subject lot are both very wide which further contributes to the isolated nature of this block.

 

The subdivision of the existing units will not present any differently to the street than the existing dual occupancy and due to its unique character does not create any precedent with regard to the subdivision of dual occupancy developments.

 

The variation is considered to have been suitably justified and is acceptable.

 

Assessment

 

Determination Body Reason:

 

The application is presented to Council for determination in accordance with POL046 ‘Processing development applications lodged by councillors, staff and individuals of which a conflict of interest may arise, or on council owned land policy.’

 

Under Section 2.12 of this policy it states that Subject to the exemptions in 2.1.3 of this Policy, Development Applications received by Council where the applicant or land owner is a Councillor, Director, or the General Manager; shall be reported to Council for consideration and determination.

 

The applicant and the landowner is Davtil Pty Ltd, Councillor Pascoe is the director and key shareholder of this company. The application is for a 2 Lot subdivision, this does not fall within the listed exemptions of applications under 2.1.3 that are not required to be reported to Council.

 

Furthermore, in accordance with Clause 1.11 “Complying with the Wagga Wagga Development Control Plan 2010” the application has been referred to Council for determination as it requires a variation to a DCP control that exceeds 10%.

 

The required land area per dwelling within an R1 general residential area is 400sq.m. The subdivision application proposes lots of 311sq.m and 381sq.m. The justification for the variation is included in the attached Section 79C Assessment Report.

 

Reasons for Approval

 

·    The applicant has provided reasonable justification for the proposed development.

 

·    No submissions have been received in relation to the proposed development and none were received in relation to the original dual occupancy development.

·    The development complies with the objectives of the LEP and DCP as outlined in the Section 79C Assessment Report.

 

·    This particular development is recommended for approval because it has merit and is acceptable development for the lot.

 

Site Location

Land on the north eastern corner of Shaw Street and Albury Street as identified on the map extract below.

Photos of the site as developed are also included as an attachment.

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

4. We have a sustainable natural and built environment

4.2 We plan for resilient and sustainable built environments

 

 

 

Risk Management Issues for Council

Approval raises no risk management issue and will not create an undesirable precedent. Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

Internal / External Consultation

See attached s79C report for details of all consultation.

 

Attachments  

 

1.

DA16/0723 - s79C Assessment Report - Provided under separate cover.

 

2.

DA16/0723 - Plan of Subdivision - Provided under separate cover.

 

3.

DA16/0723 - Justification of variation - Provided under separate cover.

 

4.

DA16/0723 - Site Photographs - Provided under separate cover.

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-3

 

RP-3                             DA15/0637 - Proposed Tree Removal at Charles Sturt University South Campus located at Hely Avenue, Turvey Park

Author:                        Stander, Adriaan

Sector Manager:       Somerville, Paul

         

Analysis:

The report is for a development application and is presented to Council for decision. Under the provisions of Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP), Council officers do not have delegation to consider a development application where 10 submissions or more in the form of objections have been received. A total of 10 submissions in the form of objections have been received and must therefore be referred to Council for decision.

 

 

Recommendation

It is recommended that DA15/0637 for the Removal of trees at Charles Sturt University South Campus, located at Hely Avenue, Turvey Park be approved, subject to the conditions outlined in the Section 79C Assessment Report.

 

 

Development Application Details

 

Applicant

Mr Stephen Butt for Charles Sturt University

Owner

Charles Sturt University

Development Cost

$30,000.00

Development Description

The development application for the removal of 35 trees on the Charles Sturt University (CSU), south campus site in Turvey Park.

 

Key Issues

 

1.      Impact on the amenity and character of the area

 

Whilst there are some trees that offer significant aesthetic value to the site there are trees that have been compromised that justifies removal. Conditions of consent require replanting.

 

2.         Impact on the heritage significance of the site

 

The heritage item relates to the site as a whole due to its history and general setting and the significance of the heritage item extends beyond the trees that are proposed to be removed.

 

 

3.         Impact on biodiversity

 

There is no record of any threatened species or habitats on site although the trees that are proposed to be removed from site are likely to provide habitats for birds. As tree cover will remain on the site there is alternative habitat within the site to mitigate against any loss.

 

4.         Impact on salinity

 

The subject site is historically identified as being subject to salinity and has been the subject of monitoring by Council for a number of years. One of the best ways to reduce the impact on salinity is to maintain adequate vegetation cover throughout a catchment. Where there is no alternative to the removal of vegetation, an offset ratio of a minimum of 10:1 is advisable. However, the trees identified to be removed are not indigenous to the area and require removal due to risk; a lower replanting rate of 2:1 is considered reasonable.

 

Assessment

 

The request is to remove 35 trees. Considering the reports of three Aborists (1 provided by the applicant and 2 independent reviews), Council staff agrees to the removal of 29 trees only. Six trees are identified as warranting retention due to their size, condition and environmental value. The 29 trees that are recommended for removal are not indigenous to the area and have been deemed dangerous should they remain. There will be an impact on the amenity particularly with reference to the trees that will be removed on the boundaries of the site; however the conditions of consent require offset planting at a ratio of 2:1 and the impacts associated with the loss of 29 trees will be reduced over the years as the new trees mature.

 

Reasons for Approval

 

1.   The identified trees have deteriorated to such an extent that even if trees are to be retained, the ongoing maintenance cost in comparison to the public benefit in keeping the trees are considered unreasonable.

 

2.  The trees indicated for removal are not indigenous to the area. Conditions of consent require replacement planting with indigenous trees which is anticipated to improve the amenity of the area.

Site Location

 

The site is located on the western side of College Avenue and Hely Avenue, between Urana Street and Fernleigh Road, Turvey Park and is described as Lot 2 DP1183166. See plan below.

 

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010.

Wagga Wagga Development Control Plan 2010.

 

Link to Strategic Plan

4. We have a sustainable natural and built environment

4.1 We look after and enhance our natural environment

 

Risk Management Issues for Council

The removal of 29 trees is supported because they are considered a public liability risk should they remain. Six (6) of the trees identified by this application for removal are not supported as there are considered low risk and require minimal pruning or no works to be retained.

Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

Internal / External Consultation

 

This application has been assessed by relevant Council planning, tree management, environmental, and other technical officers as required. The application was also referred to Council’s Heritage Advisor, and to two independent Arborists for review. The application is supported, subject to conditions.

 

In accordance with the Council’s advertising and notification provisions outlined in Section 1.10 of the Wagga Wagga Development Control Plan 2010 the application was notified for 14 days between 11 October 2016 and 26 October 2016.

 

A total of 10 submissions have been received against the proposal to remove the trees from the site. A summary of the submissions with staff comments are contained in the Section 79C Assessment Report.

 

Attachments  

 

1.

DA15/0637- S79C Assessment Report - Provided under separate cover.

 

2.

DA15/0637 - Identified trees for removal - Provided under separate cover.

 

3.

DA15/0637- Tree Assessment Report (Stage 4a) by Wade Ryan Consulting - Provided under separate cover.

 

4.

DA15/0637 - Tree Assessment Report (Stage 4b) by Wade Ryan Consulting - Provided under separate cover.

 

5.

DA15/0637 - Heritage Impact Assessment by Noel Thompson Architecture - Provided under separate cover.

 

6.

DA15/0637 - Review by Homewood Consulting - Provided under separate cover.

 

7.

DA15/0637 - Review by Stephen Fitzgerald - Provided under separate cover.

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-4

 

RP-4                             REV16/0001 - Multi-Dwelling Housing (6 Units) with Community Title Subdivision - Review of Refusal Determination (including Amendment to Plans) 17 Albury Street, Wagga Wagga LOT A, DP 309100

Author:                        Gray, Amanda

Sector Manager:       Somerville, Paul

         

Analysis:

The report is for a review of a previous development application determination and is presented to Council for further assessment and determination.

 

The review must be determined by Council as the development application was previously refused by Council.

 

Under the provisions of Section 1.10 of the Wagga Wagga Development Control Plan 2010 (DCP), Council officers do not have delegation to approve variations to DCP controls of greater than 10%. The application includes two such variations (firstly the minimum width of the block and secondly the height of the front fence) and these must also be referred to Council.

 

 

Recommendation

That Council approve s82A Review Application REV16/0001 for Multi Dwelling Housing (6 units) with Community Title Subdivision subject to the conditions listed in the attached Section79C Assessment report.

 

 

Development Application Details

 

Applicant

Brendan Bennett

Owner

BF Parkin & BJS Bennett

Development Cost

$840,000

Development Description

 

The application is for the demolition of the existing dwelling and the erection of multi-dwelling housing. The original application (DA14/0514) proposed 7 units the plans submitted as part of the review application have amended the site design to include 6 units.

 

The units are all detached with a central parking area for visitors in between units 1-3 and 4-6 and two additional rear parking spaces. Access is via a new one way driveway entering from Albury Street and exiting onto Nyora Lane.

 

The application also includes community title subdivision.

 

Key Issues

 

Streetscape

 

The introduction of a two storey development within a predominantly single storey environment will have an impact on the streetscape. However this proposal has incorporated design features which include a sufficient level of articulation with windows and the use of different materials and textures to create interest and an active presence to both Albury Street and Nyora Lane. As this is identified as an R3 zone it is likely that other medium density developments will occur as the density and scale of developments in the area increases in a manner consistent with the land zoning.

 

Scale of Development and the narrow width of the Block

 

Whilst the width of the block does fall short of the minimum requirement of 20 metres all other controls with regard to site cover, land area per dwelling, private open space, parking provision, solar access etc. have been satisfied. The likely impacts on the neighbours have been assessed as being acceptable. The variation to the minimum width of the block to 10.9 metres is supported as all other controls are satisfied.

 

Submissions

 

The application was notified in accordance with the provisions of the DCP. Three submissions in the form of objections were received during the notification period. The objections relate predominantly to overshadowing, loss of privacy and not in character with the area. The submissions are addressed within the Section 79C Assessment Report.

 

Assessment

 

Criteria for the Development Application Report

 

Determination Body Reason:

 

In accordance with Clause 1.11 “Complying with the Development Control Plan” of the Wagga Wagga Development Control Plan 2010 the application has been referred to Council for determination as a number of numeric controls are varied by greater than 10%.

 

The proposed development requires the following variations of the DCP controls:

 

·          A variation of 25% for the front fence - the proposed fence is 1.5 metres high and the DCP stipulates a maximum height of 1.2 metres.

·          A variation of 45% from minimum frontage controls - the site has a width of 10.9 metres and the DCP stipulates 20 metres.

 

Furthermore in accordance with s82A (6) of the Environmental Planning and Assessment Act the review of determination must be made by Council if the original determination was made by Council.

 

 

Reasons for Approval

 

·        The application is for ‘multi dwelling housing’ which is a permitted use in the R3- Medium Density Zone.

·        Where a variation of a DCP controls has been requested it has been appropriately justified.

·        The proposed development will contribute to the housing choice in the area while respecting the setting, layout and form of adjoining developments.

·        The development complies with the requirements of the Environmental Planning and Assessment Act 1979 and will not compromise the outcomes sought for the Wagga Wagga Local Environmental Plan 2010.

·        An assessment of the application against the relevant sections of the Wagga Wagga Development Control Plan 2010 demonstrates that the proposed development will not cause any significant adverse impacts on the surrounding natural environment, built environment, infrastructure, community facilities or local character and amenity.

 

Site Location

 

The subject land is located on the southern side of Albury Street and is an irregular narrow shaped midblock with Nyora Lane to the south.

 

The site is 1,277m2 in size and currently contains a single storey dwelling-house with outbuildings which are to be demolished to make way for the proposed development.

 

The locality is an established residential area characterised by a mixture of residential uses, densities and styles. The Gumleigh Gardens senior housing estate is located to the west of the site with a number of residential units backing on to the proposed development site. The property to the east contains a single storey dwelling similar to what currently exists on the development site.

 

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

4. We have a sustainable natural and built environment

4.2 We plan for resilient and sustainable built environments

 

Risk Management Issues for Council

Approval raises no risk management issue and will not create an undesirable precedent. Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

Internal / External Consultation

Standard internal Council referrals of the application occurred. The application is supported, subject to conditions.

 

Notification and Advertising was conducted to properties surrounding the development between 14 December 2016 and 10 January 2017. Three submissions were received in the form of objection during the notification process.

 

See the Section 79C Assessment report for full details of all consultation.

 

Attachments  

 

1.

REV16/0001 - S79C Assessment Report - Provided under separate cover.

 

2.

REV16/0001 - Front Fence and 3D Images - Provided under separate cover.

 

3.

REV16/0001 - Site Analysis and Landscape Plans - Provided under separate cover.

 

4.

REV16/0001 - Floor Plans and Elevations - Provided under separate cover.

 

5.

REV16/0001 - Shadow Diagrams - Provided under separate cover.

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-5

 

RP-5                             Amendment Number 11 to the Wagga Wagga Development Control Plan 2010

Author:                        Golden, Crystal  

Sector Manager:       Te Pohe, Natalie

         

Analysis:

The report is for amendment number 11 to the Wagga Wagga Development Control Plan 2010. The amendment has been placed on public exhibition and received five (5) written submissions. The report provides a summary of the submissions received and is referred to Council to approve the amendment as exhibited.

 

 

Recommendation

That Council, after consideration of the public submissions received, adopt amendment number 11 to the Wagga Wagga Development Control Plan 2010 as exhibited.

 

Key Reasons

·          The amendment has been identified as requiring immediate attention.

·          Process improvements will result from the amendment for both the City of Wagga Wagga and the community.

·          The changes to delegation will only enable variations to dwellings and dual occupancies and associated structures and outbuildings as defined in the Wagga Wagga Local Environmental Plan 2010.

·          Variations to controls of greater than 10% for all other development application types will still be reported to the Council for consideration.

·          Development applications where 10 or more submissions are received in objection to an application will still be reported to the Council for consideration.

·          Feedback from key community members has indicated that the delegation limit restricts site specific design and unnecessarily extends the development approval timeframes for residential development.

 

To achieve the amendment, Section 1 will be amended to include a note that excludes dwellings, dual occupancies, multi dwellings housing and structures and outbuildings associated with these developments from being reported to the Council for consideration when controls are varied by more than 10%.

 

The proposed amendments were placed on public exhibition between 26 November 2016 and 27 January 2017 (inclusive).

 

Five (5) written submissions were received and acknowledged relating to the proposed amendment to the DCP. Below is a summarised table of all the submissions received for the draft amendment and the City’s response to the submission. It should be noted that the submissions received are also incorporated as attachments to this report:

 

 

 

 

Submission

Issues

Officer Response

 

1. 

·    This will give the planners more freedom to make decisions for those jobs that do not quite fit within the general scope of normal development.

 

·   There are many things that can fall outside the 10% rule because of block size, shape, block orientation, surrounding development and it is important when developers are trying to justify why a development doesn’t fit with the affected controls that staff have the power to either agree or compromise. At the moment everything is too black and white and there is no room to vary the controls.

 

·   This is a good step forward and will help development throughout the Wagga Wagga district.

·     Noted.

 

 

 

 

 

·     Noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·     Noted

 

 

2. 

·    The HIA Wagga Wagga Branch supports the exhibited amendment.

·     Noted

3. 

·    In support of the officers being able to exercise their professional judgement to recommend or approve a development exceeding development standards by 10%.

 

·    Concerned that in the interest of security and integrity of the officers that safeguards be put in place to keep a register of variations with public and council access to the justification given to ensure consistency in assessment and a public list of criteria used in achieving the outcomes required in the respective zones that required the variation of the development standard. Without some form of safeguard and transparency in this matter allegations can easily be made about perceived inconsistencies which lead to the conclusion that there are some inappropriate actions without full details being made public.

·     Noted.

 

 

 

 

 

 

 

·     The City Development section will look at internal processes and reporting for variations.

4. 

·    The proposed changes are supported, although expanding the delegation could have included all DAs where the justification is deemed adequate by the Planning Director (or equivalent senior executive position).

·     The proposed amendments will ensure that larger breaches of the DCP controls are still reported to Council for consideration.

·     We will monitor items approved by Council, which are recommended for approval by City staff.

5. 

·    We believe this can be a positive impact on certain minor controls for the benefit of expedited approvals and saving council resources on trivial matters.

 

·    We believe that this proposed amendment in its current form has the potential to undermine some certainties within the industry and strategic planning.

Further clarification was sought on this comment with concerns being around poor outcomes, consistency in determinations and being able to accurately inform clients.

·     Noted.

 

 

 

 

 

 

·     Noted. The City Development section will look at internal processes and reporting for variations to assist with the concerns.

 

The City of Wagga Wagga has received 20 development applications that have been reported to the Council in accordance with the 10% delegation limit between 1 January 2015 and 30 June 2016.

 

The amount of development applications being reported to Council for consideration is due to the controls in place within the Wagga Wagga Development Control Plan (DCP). The reporting of these applications to the Council increases assessment times and causes delays to development. By way of example, an application for a shed that exceeded the 10% variation took 84 days for approval, where applications that have not exceeded the variation have been approved in between 9 and 12 days.

 

Financial Implications

Development Application fees are incorporated in the Council’s Revenue and Pricing Policy and Long Term Financial Plan, and are charged in accordance with the Environmental Planning and Assessment Regulation 2000.

Policy

Wagga Wagga Development Control Plan 2010.

Council’s Revenue and Charging Policy is relevant.

 

Link to Strategic Plan

4. We have a sustainable natural and built environment

4.2 We plan for resilient and sustainable built environments

 

Risk Management Issues for Council

No specific issued identified.

Internal / External Consultation

Internal consultation has been undertaken with the LEP working group and key internal stakeholders on the revised controls.

 

Community consultation in accordance with the Environmental Planning and Assessment Act, 1979 has been undertaken utilising Council’s community engagement tools.

.Attachments  

1.

DCP Amendment Number 11 - Public Submissions

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                                            RP-5

 







Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-6

 

RP-6                             Amendment Number 12 to the Wagga Wagga Development Control Plan 2010

Author:                        Golden, Crystal  

Sector Manager:       Te Pohe, Natalie

         

Analysis:

The report is for amendment number 12 to the Wagga Wagga Development Control Plan 2010. The amendment has been placed on public exhibition and received two (2) written submissions. The report provides a summary of the submissions received and is referred to the Council to consider approval of the amendment with the minor variation identified in the report.

 

 

Recommendation

That Council, after considering the public submissions, adopt amendment number 12 to the Wagga Wagga Development Control Plan 2010 with the minor variation identified in the report.

 

Key Reasons

·          Reduced number of applications for tree removals.

·          Reduction in costs to the customer.

·          Improved use of the City of Wagga Wagga resources.

·          Will not impact on species protected by the Native Vegetation Act 2003.

 

To achieve the amendment Section 5 of the Wagga Wagga Development Control Plan 2010 (DCP) will be amended to change the height requirement for when tree removals require approval by amending the height from 5m to 8m. Additional changes provide clarification on species lists and general updates.

 

The proposed amendments were placed on public exhibition between 17 December 2016 and 27 January 2017 (inclusive).

 

Two (2) written submissions were received and acknowledged relating to the proposed amendments to the DCP. Below is a summarised table of all submissions received for the draft amendments and an Officer response to the submission. It should be noted that the submissions received also form an attachment to this report:

 

Submission

Issues

Council Officer response

 

1. 

·   Overall the proposed changes are supported, with the exception of section 5.2(5) where it is proposed that “Removal of dead trees must be undertaken between the month of January to March (inclusive) to protect nesting fauna”. Concerns are raised in relation to potential delay to construction works outside of the January to March period. Suggestion is to include contingency arrangements where an inspection is conducted by suitably trained experts to determine whether any nesting is evident and / or the significance of the potential impact, and what arrangements can be put in place to relocate nesting fauns or mitigate the situation.

·    Noted. The wording “Removal of dead trees must be undertaken between the months of January to March (inclusive) to protect nesting fauna” will be removed from the control.

 

·    A note will be included in the section stating “Where practical and feasible it is preferable to remove any dead trees between the months of January to March (inclusive) to protect fauna  that nest during the months of April to December (inclusive).

 

 

2. 

·   The HIA Wagga Wagga Branch support the proposal except the reference to “Removal of dead trees must be undertaken between the months of January to March (inclusive) to protect nesting fauna”. There is concern about the inclusion as is specifically precludes the months of April to December with no regard to a possible rehabilitation of nesting fauna. This could have an economic consequence if say a development application is approved on 1 April and requires the removal of a dead tree. The development would be burdened with a 9 month wait until removal could occur. The opinion is that the wording cannot be implemented, or at best be re-worded to meet the needs of development whilst protecting fauna.

·    Noted. The wording “Removal of dead trees must be undertaken between the months of January to March (inclusive) to protect nesting fauna” will be removed from the control.

 

·    A note will be included in the section stating “Where practical and feasible it is preferable to remove any dead trees between the months of January to March (inclusive) to protect fauna  that nest during the months of April to December (inclusive).

 

 

The Council is required to assess applications to remove trees or vegetation in line with the DCP. The DCP required approval for all trees and vegetation equal to or exceeding 5m in height.

 

The control results in a large number of tree applications being assessed by staff placing resourcing stress on the organisation and unnecessary processing times and costs on the community.

 

The City of Wagga Wagga receives approximately 200 tree removal applications per year that are not assessed by City staff. The main species being removed are those that are not native or protected and are in poor condition.

 


The 8m height has been proposed based on the following:

 

·          South West Slopes Revegetation Guideline height delineations for ground covers, shrubs and trees.

·          Flora of New South Wales shrub and tree height definitions.

 

Financial Implications

The reduction in applications being received will reduce the income received from tree removal applications by an estimated $5,666. The reduction in income will be funded by savings in the street trees cost centre. Staff time assessing applications will also be reduced that will allow their focus to be on other priority areas.

Policy

·    Environmental Planning and Assessment Act 1979.

·    Wagga Wagga Development Control Plan 2010.

·    Council’s Revenue and Charging Policy is relevant.

 

Link to Strategic Plan

4. We have a sustainable natural and built environment

4.2 We plan for resilient and sustainable built environments

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

Internal consultation has been undertaken with the LEP Working Group and key internal stakeholders on the revised controls.

 

Community consultation in accordance with the Environmental Planning and Assessment Act 1979 has been undertaken utilising Council’s community engagement tools.

 

Attachments  

 

1.

DCP Amendment Number 12 - Public Submissions

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                                            RP-6

 



Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-7

 

RP-7                             Amendment to the Development Control Plan 2005 - Chapter 42 - Forest Hill

Author:                        Golden, Crystal  

Sector Manager:       Te Pohe, Natalie

         

Analysis:

The report is for an amendment to Chapter 42 – Forest Hill of the Wagga Wagga Development Control Plan 2005. The amendment proposes a new intersection off Elizabeth Avenue and the downgrade of the Hazelwood Road and Elizabeth Avenue intersection.

 

 

Recommendation

That Council:

a       endorse the exhibition of the proposed amendment to the Wagga Wagga Development Control Plan 2005 Chapter 42 – Forest Hill in accordance with the Environmental Planning and Assessment Act 1979 public consultation provisions

b       adopt the amendment to Development Control Plan 2005 – Chapter 42 Forest Hill if no submissions are received during the consultation period

c        receive a further report on the exhibition if submissions are received during the consultation period

 

Key Reasons

·          Develop a new point of estate entry off Elizabeth Avenue with a new intersection created approximately 80m south of the Hazelwood Drive intersection.

·          Enhance the amenity and appearance of the Estate entry off Elizabeth Avenue.

·          Provide opportunities to create a sense of “address” as part of the developer’s strategy to showcase improvements in Estate design and layout.

·          Facilitate integration between the new development and the existing neighbourhood.

·          Provide a site responsive and quality sustainable residential development.

·          More convenient and legible connection through all three (3) proposed Stages as well as improved connection with the two southern extensions of Melaleuca Drive to the north.

·          Hazelwood Drive has limited opportunity to function as a proper collector road for the subject land as it terminates at the central park area.

 

To achieve the amendment, Chapter 42 will be amended to change the existing lot layout plan to reflect a proposed new access point off Elizabeth Avenue and a downgrade of Hazelwood Drive intersection with Elizabeth Avenue (attached).

 

The Wagga Wagga Development Control Plan 2010 (DCP 2010) specifies provisions of the Wagga Wagga Development Control Plan 2005 (DCP 2005) that continue to apply to the land in which it specifies. This includes Chapter 42 – Forest Hill.

 

In 1993 Council adopted the Forest Hill Master Plan (also referred to as the Forest Hill Neighbourhood Design Guideline) with the aim of facilitating orderly and efficient subdivision of the land for residential purposes. The DCP 2005 was subsequently prepared and adopted by Council, which became Chapter 42 – Forest Hill. The plan includes indicative subdivision layout for Brunslea Park.

 

To support the amendment to the access points, a traffic assessment was undertaken by the applicant identifying that the proposed changes would not significantly impact upon anticipated traffic generation.

 

As the current bus route traversers along Hazelwood Drive, Bus-About Wagga will be consulted as part of the exhibition period.

 

Financial Implications

There are no financial implications for the City with this proposed amendment. The construction of the new intersection will be at the developers cost.

Policy

Wagga Wagga Development Control Plan 2005.

 

Link to Strategic Plan

4. We have a sustainable natural and built environment

4.2 We plan for resilient and sustainable built environments

 

Risk Management Issues for Council

Processing the amendment could set precedence for other master plan amendments.

 

The existing bus network utilises Hazelwood Drive therefore specific consultation will be undertaken with Bus-About as part of the exhibition period.

Internal / External Consultation

Internal consultation has been undertaken with the City Development and Traffic Section within the City.

 

Community consultation in accordance with the Environmental Planning and Assessment Act, 1979 will be undertaken and the City’s community engagement tools will be utilised.

 

Attachments  

 

1.

DCP 2005 Amendment - Chapter 42 - Forest Hill - Layout Plan

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                                                        RP-7

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-8

 

RP-8                             Public Forums

Author:                        Hensley, Ingrid

General Manager:    Eldridge, Alan

         

Analysis:

Council at its meeting held 21 November 2016 resolved to establish a monthly Planning Standing Committee for the term of the Council. This report outlines Council’s further consideration in the establishment of two public forums for Councillor’s to engage with the community on matters of interest.

 

 

Recommendation

That Council:

a       endorse the introduction of the following forums, in addition to the existing public address forum at Council meetings, as methods for the public to address Councillors on matters of interest:

(i)         Public Forum – Development Assessment and Policy, and

(ii)        Public Access Session

b       endorse the schedule of Public Forum - Development Assessment and Policy meetings for the period April 2017 to December 2017 as outlined in the report

c        adopt the Public Forum – Development Assessment and Policy Terms of Reference

d       adopt the Public Access Session Guidelines

e       delegate authority to the General Manager, in consultation with the Mayor, to change/cancel a date and/or time of an Ordinary Council meeting or Public Forum - Development Assessment and Policy meeting, if deemed appropriate

f        receive a report at March 2017 Ordinary Council meeting  proposing updates to the Code of Meeting Practice as may be required

 

Key Reasons

Council, at its meeting 21 November 2016, resolved to establish a monthly Planning Standing Committee for the term of the Council and receive the draft Terms of Reference for this Committee (Planning Assessment Standing Committee) at the 12 December 2016 Council Meeting (resolution 16/305).

 

In considering this matter at its December 2016 meeting, Council resolved to defer consideration of this matter until the 30 January 2017 Council Meeting to allow further consultation with Councillors and consider other options for public address for planning matters in a separate forum (resolution 16/346).

 

To ensure a transparent and fair meeting process, it is important that the following key requirements are considered:

 

1.      sufficient information relating to the meeting must be made available to Councillors and the public in advance so that the public is aware of the matters to be discussed

2.      members of the public may wish to attend and observe the meeting without making a public address

3.      Councillors can only make recommendations, request changes or further information or defer a matter within a formal Council or Committee meeting held in accordance with the Code of Meeting Practice. Informal meetings or forums cannot convey any powers on Councillors.

 

After consultation with Councillors, it is proposed to introduce two public forums that will give community members further opportunity to consult with Councillors.  Public forums are proposed as follows:

 

 

1. Public Forum - Development Assessment and Policy

 

The Public Forum - Development Assessment and Policy (the Forum) would be an alternative to the Planning Standing Committee endorsed in November 2016 (resolution 16/305).

 

The purpose of the Forum is to provide an additional form of communication and consultation, and facilitate opportunities for discussion about all issues which may be raised with a development application scheduled for the next available Ordinary Council meeting or a Council policy or plan on public exhibition at the time of the Forum. 

 

A summary of the Public Forum - Development Assessment and Policy is outlined below:

 

·    the Forum will meet one week prior to the scheduled Ordinary Council meeting and will only consider development applications on the agenda for that month’s Ordinary Council meeting and/or Council policies or plans on public exhibition at the time of the Forum

·    copies of the relevant Section 79C reports will be made available to Councillors and placed on Council’s website at least three days prior to the forum

·    copies of policies and plans on public exhibition are available on Council’s website throughout the advertised public exhibition period

·    where there are no development applications on the agenda for that month’s Ordinary Council meeting AND no Council policies or plans on public exhibition as at the date of the meeting, no Public Forum - Development Assessment and Policy will be held

·    the Forum will be open to all members of the public

·    members of the public may apply to address Councillors at the Forum where they have a direct interest in a development application on the agenda or a policy or plan on public exhibition.  Such public address will be held in accordance with Council’s Code of Meeting Practice.  This will not limit the ability for a subsequent public address to be made to the Ordinary Council meeting at which the development application, policy or plan will be formally considered

·    to maintain a structured and consistent approach to the meetings, simplified Terms of Reference would apply. 

 

Draft Terms of Reference are attached for Council’s review.

 

 

 

2. Public Access Session

 

In addition to this and existing Community Consultation sessions scheduled across the Local Government Area during the year, a Public Access Session (the Session) would allow community members to address Councillors on any matter within Council’s responsibility. 

 

The purpose of the Session is to provide an additional forum for community members to have access to Councillors to speak on matters outside the agenda of the meeting before them.

 

After researching other NSW councils that offer such an open session, a summary of the Public Access Session is outlined below:

 

·    the Session will be held from 5:30pm immediately prior to a scheduled Ordinary Council Meeting

·    Community members will be able to address Councillors on matters NOT INCLUDED in the Agenda for a Council meeting 

·    Community members wishing to address Council on matters included in the Agenda of the Council meeting may do so by applying to speak at the existing Public Address Forum within the Council meeting

·    The Session will be limited to four speakers with a maximum of five minutes speaking time each to allow for questions from Councillors

·    The Public Access Session is not a public meeting and does not form part of the Council meeting.  No decision will be made.

 

Draft Public Access Session Guidelines are attached for Council’s review. 

 

The Guidelines are more formal than current requirements for Public Address at a Council meeting.  Public Address within Council Meetings is limited to speakers with a direct interest on a matter before Council and, as a result, includes the protections the Act provides on confidential matters.  Without formal Guidelines, an open Public Access Session would not be covered by such provisions leading to the risk of matters being raised in breach of the Act.

 

Public Forum - Development Assessment and Policy meeting dates

 

Outlined below are the proposed Public Forum - Development Assessment and Policy meeting dates for the period April 2017 to December 2017, to commence at 5:00pm:

 

·    18 April 2017*

·    15 May 2017

·    19 June 2017

·    17 July 2017

·    21 August 2017

·    18 September 2017

·    16 October 2017

·    20 November 2017

·    11 December 2017

 

A meeting date will be cancelled if there are no development assessments to be considered by Council in that month AND no policies or plans on public exhibition as at the date of the meeting. 

 

*Please note

 

Easter Public Holiday – Moved back a day to Tuesday, 18 April 2017.

 

Code of Meeting Practice

 

Following Council’s resolution in relation to the proposed public forum sessions, the Code of Meeting Practice will be reviewed in response to any required amendments.  A report will be provided to the March 2017 Ordinary Council meeting.

 

Financial Implications

N/A

Policy

Code of Meeting Practice.

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

·        Councillors

·        Staff

·        Office of Local Government

 

Attachments  

 

1.

Draft Public Forum - Development Assessment and Policy Terms of Reference

 

2.

Draft Public Access Session Guidelines

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                                            RP-8

 



Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-8

 




Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                      RP-9

 

RP-9                             Livestreaming of Council Meetings

Author:                        Hensley, Ingrid

General Manager:    Alan Eldridge

         

Analysis:

This Report is to provide options for Council on utilising alternate methods of communicating information by making recordings (visual and/or audio) of every Ordinary Meeting of Council available to the general public through streaming live video and audio of the Council Meetings.

 

Council must balance its commitment to open, transparent and accountable decision making and enhancing accessibility with the need to manage any risks associated with livestreaming Council Meetings, to meet the requirements of relevant legislation and to provide value for money.

 

It is proposed that Council undertake a trial of livestreaming its Council meetings so that the ongoing cost implications can be evaluated by Council against measures of success and in the context of other competing priorities for resources.

 

 

Recommendation

That Council:

a       resolve to trial livestreaming (video and audio) of the Ordinary Meetings of Council for a period of not less than six (6) months

b       authorise the General Manager or his delegate to undertake the necessary procurement, budget allocation and other steps necessary to undertake the livestreaming trial

c        request the General Manager or his delegate provide a report to Council on the outcomes of the livestreaming trial

d       approve the budget variations as mentioned in the report

 

Key Reasons

Background Information

Wagga Wagga City Council (“Council”) is committed to open, transparent and accountable decision making and providing access to Council meetings. Everyone is entitled to attend a public meeting of the Council, however there are instances where the timing and location of the meeting makes this difficult.

 

Livestreaming, also called webstreaming or webcasting, is the transmission over the internet of video and/or audio of an event as it happens.

 

It provides the opportunity to utilise the relevant technology as an alternate means for access and view Council Meetings at locations other than the Council Meeting Room (Civic Centre), via an internet website, either live or at a later time.

 


Livestreaming thus has the potential to provide greater access to Council decision-making and debate and encourage openness and transparency. It also overcomes geographical barriers, including for ratepayers who reside outside of the local government area, to be able to watch and listen to the meetings. There are benefits in relation to promoting and improving the democratic process at the local Council level, including improved communication to residents of forthcoming plans and projects.

 

Council currently communicates information on Council Meetings through a range of channels, including Council News, business papers and minutes and live twitter feeds during Council meetings.

 

In order to easily reach a wide viewership Council will seek to use a platform and process that increases ease of access for viewers. However, the availability and quality of a live stream and recording will depend on an individual’s own technology, including connection speed, the availability of a supported operating system, web browser and speakers and bandwidth restrictions. Livestreaming does not provide an opportunity for those viewing the meeting to interact with the participants, and those wishing to address Council would still need to attend in person to make a public address.

 

Trial Period

Meetings of Council which are held in the Council Meeting Room at the Civic Centre will be recorded and broadcast in a format that allows for livestreaming.

 

To ensure those attending the Meeting are aware it will be livestreamed and recorded, the Chair will make an announcement prior to each meeting and signage will be placed at the entrance to the Council Meeting Room. There will also be an additional statement on the Public Address Application Form.

 

Livestreaming the Council meetings on an ongoing basis will require upgraded and/or additional equipment and services. A trial period will enable Council to determine whether it has the adequate resources for the initial and ongoing costs associated with recording and publishing Council meetings, measured against stakeholder consultation to gauge the response to online access to the meetings. In addition, it enables Council to take into account the changing needs and expectations of the community whilst seeking to facilitate access to Council Meetings for all community members.

 

Therefore, an external provider would be engaged to attend each Council meeting during the trial period. This enables Council to test the required equipment and associated set-up on a hire basis, utilising the hardware and software of that provider, including a content delivery network service. Because of the size and configuration of the Council Meeting Room multiple cameras would be required, offering a split screen view of the meeting. The Trial may also include utilising a single camera.

 

Initial consultation has confirmed that Council’s existing internet connectivity would be sufficient for this proposal. Testing of Council equipment would be required in addition to the training of staff and development of procedures.

 

It is proposed the recorded meetings would also be archived, and available for viewing for a period of time after the meeting. This would, therefore, enable an accurate record to complement the formal minutes and assist with their preparation.

A trial period will further provide Council staff with the opportunity to monitor the effectiveness of the image and audio, thus providing the opportunity to refine its requirements and potentially minimise the cost implications of introducing livestreaming on a continuing basis.

 

Measures of success to be applied to the trial would be in the form of monitoring and reporting on the number of hits of access to the live webcasts and archives. This will help to refine the requirements on an ongoing basis and to make a more informed decision in relation to the most appropriate content delivery network. More broadly, it also enables the opportunity for review and to consider return on investment and whether, for example, it might be more efficient for audio streaming as opposed to installing fixed cameras in the Council Meeting Room.

 

Requirements and Options

Livestreaming of the Council meetings requires certain equipment and services. Streaming involves capturing the meeting proceedings through microphones and/or video camera(s), transferring the audio and/or video feed to a computer, compressing and encoding the file and making the audio and/or video available on a website designed to host such data.

 

The audio and images are automatically uploaded to a hosting service, such as Ustream, Interstream or Livestream. This would be embedded onto Council’s website.

 

There is the option of live streaming the meeting, with audio only, including in the form of a podcast. This would be a more cost-effective option, however this would limit the level of engagement with the community and the visibility of Councillors and members of the public speaking at the meetings. It would provide a limited view of the decision-making processes as it would not be possible to readily identify speakers.

 

Council does not currently have the necessary equipment, technology or licenses to provide audio and/or video streaming and would require Council to consider the purchasing camera(s), tripods/mounting equipment; testing existing microphones, possible upgrade of audio recording equipment, encoding software and subscription of a content delivery network where live and achieved streamed broadcasts are hosted.

 

Financial Implications

The cost implications of this project will depend on what is endorsed by Council. There is currently no budget allocation to upgrade and/or purchase the necessary equipment to either stream or podcast video and/or audio.

 

Indicative pricing for a six (6) month trial is approximately $6,600, as set out below.  If the trial period commences for May 2017 Council meeting, then this will be a cost to Council for the 2016/17 financial year of $2,200, and will be funded from within the Governance area. Council officers will allocate a further $4,400 for the 2017/18 budget year for the remainder of the six month trial period.

 

If an additional staff resource(s) is required, then this would be an additional wage cost per meeting.

 

Livestreaming Trial Option A

$1,100 (including GST) per month

Equipment

4 x tripod mounted small form HD cameras

TV production switcher

Cabling

Audio interface with existing audio

Content Delivery

Content Delivery Service with embedded code for Website

Multi-bitrate for viewing on all devices and platforms

Storage

Video on demand and video archive

Unlimited viewers

Password protection if required

Set-up and pack-up (evening or next morning)

 

Live streaming Trial Option B

$1,100 (including GST) per month – for up to 3 hours and then $250 per hour or part thereof

Equipment

Use of 1 x WWCC Camera

Professional HD cameras

HD500 Livestream Switcher

Content Delivery

Cellular internet connectivity and data usage

Multi bit rate streaming to any device

Unlimited viewers

Embedded code

 

Council does not currently have the necessary equipment, technology or licenses to provide audio and/or video streaming on an ongoing basis. Indicative costings for livestreaming of Council meetings after any initial trial period would be approximately $15,000 to $44,000. There would also be an additional ongoing cost in the form of a subscription to a content delivery network, between $4,000 and $14,000 per annum. These options consider either a single camera, set near the middle of the room which would be controlled via a processor and touch screen or a multi camera system, which would have three to four cameras mounted in the ceiling.

 

The set-up of the Council Meeting Room for Council Meetings is unique and other internal stakeholders or external organisations hiring the room do not typically utilise this room configuration. Therefore, the additional benefit of a multi-camera system is that recording and livestreaming could be utilised for other events, such as Citizenship Ceremonies or external community events and charged out appropriately.  

Policy

All persons attending a Council Meeting are required to act in a professional manner and in accordance with legislation, Council’s Code of Meeting Practice, Council’s Code of Conduct, relevant Policies and Office of Local Government (NSW) and Information Privacy Commissioner (IPC) Guidelines.

 

Council will need to review existing relevant policies to ensure adequate frameworks are in place and that there is consistency within existing Operating Standards. An additional Operating Standard or Policy would need to be considered.

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

Risk Management Issues for Council

There are a number of legal obligations, implications and exposures that should be taken into account by Council in considering whether to record and livestream Ordinary Meetings of Council.

 

Confidential sessions in which the media and the public are excluded by a resolution under 10A of the Local Government Act 1993 (NSW) will not be recorded. To mitigate the risk of potentially livestreaming a closed part of the Council Meeting, the Meeting will pause prior to commencing discussion of any confidential matter for the Chair to confirm with staff responsible for the management of the livestream that the livestream has been paused.

 

Public Council meetings are an open forum of statements, questions and answers. Occasionally, some things that are said may be regarded as offensive, defamatory or contrary to law. When such statements occur, and the meeting is not recorded, the potential for damage is generally confined to the audience in attendance. In contrast, when a recording of a meeting is published the audience is potentially far greater which may impact on the potential liability.

 

Legal Implications

Section 273 of the Local Government (General) Regulation (2005) (NSW) states that it is prohibited for any person to record a Council or Committee meeting without the authority of the Council or Committee.

 

The webcast would be subject to copyright under the Copyright Act 1968 (Cth) and could not be reused or reproduced without the consent of Council. However, there is the possibility to ‘re-share’ information and to edit clips without authorisation and which misrepresents the original intent of the statements made. If someone at a Council meeting reads material subject to copyright, without the consent of the copyright owner, the person may have violated the copyright owner’s exclusive right to reproduce the material.

 

The General Retention and disposal authority: local government records is approved under section 21(2)c of the State Records Act 1998 following prior approval by the Board of the State Records Authority of New South Wales in accordance with section 21(3) of the Act. The recording of the Council Meeting would be retained as required by that Authority.

 

Authority GA39 reference number 13.6.2 provides that records relating to the preparation of meetings and production of minutes include draft minutes, transcripts and audio-visual records must be retained until the minutes of the meeting have been confirmed and then they may be destroyed. Until this time the recording is classified as open access information under the Government Information (Public Access) Act 2009 (NSW).

 

Council will need to comply with the Privacy (Personal Information) Protection Act 1998 (NSW), which imposes obligations upon Council in relation to the collection, use and disclosure of personal information.

 

The Surveillance Devices Act 2007 (NSW) would require advice be provided to members of the public attending meetings that a recording of the meeting will be made. Therefore, attendees would need to be advised their voice may be recorded and their image transmitted. Members of the public gallery would be made aware, by a notice at the entrance to the Council Meeting Room and an announcement by the Chair that the meeting was to be recorded and published online and that if they addressed the Council, their name, voice and possibly their image would appear on that recording.

 

There is the potential for defamatory or inappropriate comments or statements to be made during livestreaming of a Council Meeting. There is also the potential for greater exposure to actions in defamation, given that what is said at Council meetings will be able to be more broadly and accurately disseminated. In addition, having the Council meetings recorded means there will be evidence of what transpired at the meetings which could then be used in proceedings. People who are defamed are more likely to be made aware of the defamatory statements as the content of the meeting will have the potential to reach a greater audience and will be stored in archives. This may have an impact on potential actions and the quantum of damages under the Defamation Act 2005 (NSW).

 

An issue to consider will be whether Council may, at the direction of the General Manager, edit or remove a recording if there is a concern that defamatory or inappropriate comments have been made. Some councils utilise a time delay to the broadcast feed. A meeting could also be pre-recorded and reviewed and signed off before it is made publically available, however this would require additional resources and expertise and would not enable ‘real time’ viewering. Council may consider accompanying the online content with a disclaimer, included as part of the broadcast or separately as a link to the webpage prior to opening the link to the meeting recording. Council would need to ensure the wording of the disclaimer meets Council’s specific requirements.

 

There is no absolute privilege in relation to Council proceedings of the kind which attaches to statements made in Parliamentary proceedings. However, the Councillor Handbook (Office of Local Government October 2016) offers the following guidance:

 

1.7.1 Limited legal protection

The Local Government Act 1993 provides councillors with a level of protection from civil liability action for undertaking council-related and council-endorsed activities as a councillor.

 

Protection from civil liability is only provided where a councillor’s actions are undertaken in the manner referred to in the relevant sections of the Local Government Act 1993, including in good faith and for purposes related to council activities.

 

Councillors must read and understand sections 731, 732 and 733 of the Local Government Act 1993, which provides protection. In the event that a councillor does not understand an issue, it is the obligation of that councillor to seek and be guided by their own legal advice.

 

In relation to defamation action, a council may be sued for defamation, although it cannot itself sue for defamation. Individual councillors and council employees may also be sued for defamation, whether in their private or public capacities.

 

Generally speaking, councillors at meetings of council (or council committees) are protected from defamation by the defence of ‘qualified privilege’, but only to enable them to speak freely and publicly in undertaking their duties in council meetings.

 

Any comment or statement a councillor makes at a council meeting must be relevant to the council business, made in good faith and without malice.

 

The Councillors and Officers Insurance Policy also provides coverage in relation to ‘defamation, libel and slander’ which is unintentional.

 

Livestreaming the audio content from the Council meeting, including podcasting and webcasting, will pick up all audio content, including content that may not be intended for public broadcast and which will form part of the public record through archived material.

Internal / External Consultation

There has been consultation with the Information Technology Division and with Media and Communications. Externally, Council has consulted with a number of Councils currently using live streaming and also with its insurers, Statewide Mutual. Further consultation would need to take place if this Recommendation is adopted in order to undertake testing and to ensure potential issues are addressed.

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                    RP-10

 

RP-10                          Wagga Transport Study

Author:                        Kell, Tristan

Sector Manager:       Te Pohe, Natalie

         

Analysis:

MR Cagney were engaged to prepare an independent report that would peer review the technical studies undertaken by GTA and qualitative data sourced during extensive public consultation, and to provide key recommendations to the Council.

 

This report is intended to provide clear direction and some projects for the Council to focus on.

 

The City of Wagga Wagga will utilise the independent report and submissions to finalise the Wagga Wagga Integrated Transport Strategy.

 

 

Recommendation

That Council:

a       receive the independent Peer Review and Summary of Findings prepared by MR Cagney

b       endorse the Peer Review and Summary of Findings document and place on public exhibition for a period of 28 days from 1 March to 29 March 2017, and invite public submissions on the Peer Review and Summary of Findings document

c        receive a further report following the public exhibition period:

(i)      addressing any submission made

(ii)     providing an overview of the submissions for consideration to be incorporated into the Wagga Wagga Integrated Transport Strategy

 

Key Reasons

Placing the independent Peer Review and Summary of Findings document on public exhibition provides the opportunity for community members, including businesses and key stakeholders to review the key recommendations and to provide submissions.

 

This process will provide the Council with a clear direction that will inform the final Wagga Wagga Integrated Transport Study that will be developed while considering the submissions received.

 

This report and the subsequent development of the overarching Wagga Wagga Integrated Transport Strategy are integral to the development of the Recreation and Open Space Strategy and the Activation Strategy (formerly known as the Residential Strategy).

 


Each of these strategy documents will inform the Council’s Development Control Plan and Local Environmental Plan which are critical to the future of Wagga Wagga, along with assisting with the review of Section 94 Projects to be incorporated into the Contributions Plans; these documents are all currently under review.

 

Financial Implications

The Transport/Movement Strategy has a $248,000 budget, with $202,338 expended during 2015/16, $35,580 expended and committed to date during 2016/17, leaving $10,082 currently unexpended.

Policy

N/A

 

Link to Strategic Plan

4. We have a sustainable natural and built environment

4.2 We plan for resilient and sustainable built environments

 

Risk Management Issues for Council

The risk to the Council is that the community and industry are not involved in the development of future policies and projects should this document not be placed on public exhibition.

Internal / External Consultation

·          Extensive public consultation has occurred to inform development of the technical studies.

·          Councillor Workshops held 20 December 2016 and 13 February 2017.

·          If the Council endorse this document for public exhibition, during the exhibition period there will be the following community engagement processes:

o Document will be placed on the City’s website with a live Q&A forum and online form for the community to provide feedback.

o Letters and emails will be sent to key stakeholders inviting feedback.

o Council News stories, media releases and social media (eg. Facebook).

o Café style engagement session with key stakeholders and Councillors.

o Utilisation of the ‘Charlie’ community engagement visits.

 

Attachments  

 

1.

Wagga Transport Study - Peer Review and Summary of Findings - Provided under separate cover.

 

2.

Technical Report Integrated Transport Study prepared by GTA Consultants - Provided under separate cover.

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                    RP-11

 

RP-11                          Wagga View - Community Strategic Plan 2040

Author:                        Wallace, Serena

Sector Manager:       Te Pohe, Natalie

         

Analysis:

The Wagga View Community Strategic Plan 2040 provides the future direction for the City and is an important document in informing Council’s own planning and strategy development. The document was on public exhibition from 22 November to 20 December 2016 and is now ready for endorsement by Council.

 

 

Recommendation

That Council:

a       endorse the draft Wagga View Community Strategic Plan, on behalf of the community

b       commit to ongoing communication, reporting and engagement with stakeholders on the plan

 

Key Reasons

Significant engagement has taken place since 14 May 2016 in the review and the creation of the new Wagga View Community Strategic Plan 2040 with over 3,000 responses informing the review of the community vision, the development of the strategic themes, objectives, outcomes and strategies within the plan.

 

In addition to the original consultation undertaken, during the public exhibition period (22 November to the 20 December 2016), a number of engagement activities were created to provide the community the final opportunity to review what had been created so far. These activities included:

 

·        A pop-up site in the Wagga Wagga Market Place

·        Nine village pop-up sites

·        Presence at the Disability Inclusion Planning Forum

·        The Wagga View website

·        Social Media Campaign

·        Wagga View Photo Competition

·        Stakeholder presentations and meetings

 

Over the public exhibition period, City officers were able to engage a number of community members with the above activities. The level of engagement has been:

 

·        Over 400 people engaging with the popup sites

·        Over 924 visits to the Wagga View website

·        More than 190 photos hash tagged Wagga view

·        29 formal submissions received

 

Throughout the consultation process, feedback from stakeholders has also been received and recorded in addition to the submissions received.

 

 

 

Summary of Feedback

 

A number of submissions of support have been received with feedback including the support of ‘inclusive’ as a guiding principle, the comprehensiveness of the document as well as the community being heard and understood.

 

The City received support from the former Minister for Multiculturalism, Minister John Ajaka:

 

“I commend Wagga Wagga City Council on their commitment to making the local community, as well as their services and facilities more inclusive for everyone.

 

“My agency Multicultural NSW looks forward to working closely with Council through the Riverina Regional Advisory Council to consult and provide strategic advice on the final version of the Plan.”

 

Such support has also been received from a number of other stakeholders including:

 

·      NSW Office of Environment and Heritage

·      Eastern Riverina Arts

·      Murrumbidgee Health District

·      Women in Business Wagga

·      NSW Office of Sport – Borambola Centre

 

Amendments to the document have been made as a result of the submissions received and include:

 

·      Changing the wording of the strategies to be more inclusive and increasing the opportunities for stakeholders to link to the identified strategies.

·      Where gaps in strategies have been identified and a leader was identified, a strategy has been added.

·      Where stakeholders have identified themselves as community partners or leaders, these have been added to the plan.

 

Changes that have not been accommodated from the submissions received were specific projects, services or program requested to be added to the plan. As this document is a high level strategic document, strategies have been focused on providing direction rather than operational outcomes.

 

Financial Implications

The Community Strategic Plan will inform the development of all strategies and planning documents produced by the City of Wagga Wagga including the development of the Long Term Financial Plan.

 

The Long Term Financial Plan (LTFP) includes ongoing engagement and reporting of the Community Strategic Plan and currently includes funding available within the Integrated Planning & Reporting budget allocation. The LTFP incorporates annual amounts along with allocations for the four (4) yearly updates that are required in accordance with the legislation as the following excerpt from the LTFP demonstrates:

 

 

 

2016/17

2017/18

2018/19

2019/20

2020/21

Integrated Planning & Reporting Budget

$18,122

$12,185

$12,251

$12,319

$32,388

 

Policy

The development of this plan is supported by the NSW Local Government Act 1993.

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

Risk Management Issues for Council

Significant community engagement has been undertaken and informed the development of the plan. Not endorsing this plan would have a negative impact on the perception of the community members who were involved in its development.

Internal / External Consultation

Details of the engagement undertaken throughout the public exhibition period are highlighted in the above report.

 

Additionally a community engagement summary report is attached.

 

Attachments  

1.

Wagga View - Public Submissions - Provided under separate cover.

 

2.

Wagga View Community Engagement Summary - Provided under separate cover.

 

3.

Community Strategic Plan 2040 - Provided under separate cover.

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                    RP-12

 

RP-12                          Lingari Park Development

Author:                        Creighton, Ben

Sector Manager:       Te Pohe, Natalie

         

Analysis:

The proposed location of Lingari Park is on undeveloped land within the suburb of Lloyd.  Once embellished it is intended that it will include a playground, path, a shelter, landscaping and furniture. 

 

This park embellishment is consistent with the Wagga Wagga Playground Strategy 2016-2036 and is to be funded from the Section 94 Reserve.

 

 

Recommendation

That Council approve the proposed budget variation of $210,000 from the Section 94 Reserve for the development of Lingari Park.

 

Key Reasons

The suburb of Lloyd is continuing to be developed for residential purposes. As the residential population increases the provision of supporting infrastructure including open space is required.

 

The proposed location for the Lingari Park has previously been zoned RE1 Public Recreation in preparation for the future park development. This location was also identified within the Wagga Wagga Playground Strategy 2016-2036 as the future location of a playground (Attachment 1).

 

A concept plan for the park has been provided by the developer. This concept will be for used as the basis for community consultation. Actual park inclusions will be determined through the community consultation process (Attachment 2).

 

Financial Implications

Funds for the embellishment of Open Space in Lloyd have been collected via Council’s Section 94 Contribution Plan. (Plan Item: OS 24 Embellishment - South).

 

It is therefore proposed to transfer the funds from the Section 94 Reserve for this purpose. It should be noted that ongoing funding relating to the maintenance and renewal for this development rests with the City of Wagga Wagga and will depend on the park inclusions.

Policy

Wagga Wagga Playground Strategy 2016-2036.

Link to Strategic Plan

2. We are a safe and healthy community

2.2 We have an active and healthy community

 

Risk Management Issues for Council

The risks associated with implementing this project relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of the City of Wagga Wagga’s project management and contractor performance management systems.

Internal / External Consultation

Internal consultation has been completed with Council’s Environment and City Compliance and Operations Divisions.

 

External community consultation will be completed to determine park inclusions.

 

Attachments  

1.

Lingari Park Location

 

2.

Lingari Park Concept

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                                                      RP-12

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                                                      RP-12

 


Report submitted to the Ordinary Meeting of Council on Monday 27 February 2017.                                                    RP-13

 

RP-13                          Financial Performance Report as at 31 January 2017

Author:                        Rodney, Carolyn

Sector Manager:       Te Pohe, Natalie

         

Analysis:

This report is for Council to consider and approve the proposed 2016/17 budget variations required to manage the 2016/17 budget and Long Term Financial Plan, and to detail the City’s external investments.

 

 

Recommendation

That Council:

a       approve the proposed 2016/17 budget variations for the month ended 31 January 2017 and note the reduced deficit budget of ($14K) as presented in this report

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c        note details of the external investments as at 31 January 2017 in accordance with section 625 of the Local Government Act 1993

 

Key Reasons

An overall budget deficit of ($14K) is forecast as at 31 January 2017 which is a reduction to the deficit that was reported to the Council 30 January 2017 of ($72K).

 

The City of Wagga Wagga experienced a positive monthly investment performance for the month of January which is mainly attributable to the continued strong growth period for Council’s Floating Rate Note (FRN) portfolio, with many of these investments trading at a premium.

 

Financial Implications

 

OPERATING INCOME

Total operating income is 57% of approved budget which is tracking to budget for the end of January (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates which occurred at the start of the financial year. Excluding this adjustment, operating income received is 80%.

 

OPERATING EXPENSES

Total operating expenditure is 57% of approved budget and is tracking to budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 17% of approved budget. It should be noted that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 42% of approved budget. The RIFL Stage 1 contract commitment has been raised for $21M. Excluding this amount the total capital expenditure is 21% of approved budget.

 

CITY OF WAGGA WAGGA
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2016 TO 31 JANUARY 2017

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2016/17
$'000

BUDGET ADJ
2016/17
$'000

APPROVED BUDGET
2016/17
$'000

YTD ACTUAL   EXCL COMMT'S 2016/17

COMMT'S 2016/17
$'000

YTD ACTUAL + COMMT'S
2016/17
$'000

YTD % OF BUD

Revenue

 

Rates & Annual Charges

(60,642,286)

0

(60,642,286)

(35,851,844)

0

(35,851,844)

59%

User Charges & Fees

(23,631,263)

57,916

(23,573,347)

(12,828,802)

33,454

(12,795,348)

54%

Interest & Investment Revenue

(3,406,597)

0

(3,406,597)

(2,457,239)

0

(2,457,239)

72%

Other Revenues

(3,123,096)

(14,584)

(3,137,680)

(1,792,233)

0

(1,792,233)

57%

Operating Grants & Contributions

(14,779,516)

(985,847)

(15,765,363)

(8,124,517)

0

(8,124,517)

52%

Capital Grants & Contributions

(34,768,294)

(21,014,990)

(55,783,284)

(11,627,153)

0

(11,627,153)

21%

Total Revenue

(140,351,052)

(21,957,505)

(162,308,557)

(72,681,788)

33,454

(72,648,334)

45%

 

 

Expenses

 

Employee Benefits & On-Costs

42,105,886

94,622

42,200,508

23,789,011

36,777

23,825,789

56%

Borrowing Costs

3,953,083

(157,682)

3,795,402

1,852,071

0

1,852,071

49%

Materials & Contracts

2,722,383

(2,120)

2,720,263

6,134,393

946,644

7,081,037

260%

Depreciation & Amortisation

32,405,375

0

32,405,375

18,903,135

0

18,903,135

58%

Other Expenses

37,493,005

3,182,696

40,675,701

15,937,429

1,602,905

17,540,334

43%

Total Expenses

118,679,732

3,117,517

121,797,249

66,616,039

2,586,326

69,202,366

57%

 

 

Net Operating (Profit)/Loss

(21,671,319)

(18,839,988)

(40,511,308)

(6,065,750)

2,619,780

(3,445,969)

 

 

 

 

 

 

 

 

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

 

13,096,975

2,175,002

15,271,976

5,561,404

2,619,780

8,181,184

 

 

 

Cap/Reserve Movements

Capital Exp - Renewals

24,265,446

9,082,589

33,348,035

5,954,625

6,014,863

11,969,489

36%

Capital Exp - New Projects

45,730,456

9,002,223

54,732,679

6,812,319

21,951,288

28,763,607

53%

Capital Exp - Project Concepts

8,264,763

789,044

9,053,807

4,013

0

4,013

0%

Loan Repayments

2,603,821

(173,623)

2,430,198

1,417,615

0

1,417,615

58%

New Loan Borrowings

(13,859,917)

7,992,810

(5,867,108)

0

0

0

0%

Sale of Assets

(4,982,151)

2,968,619

(2,013,532)

(2,701,434)

0

(2,701,434)

134%

Net Movements Reserves

(7,945,724)

(10,750,078)

(18,695,801)

0

0

0

0%

Total Cap/Res Movements

54,076,694

18,911,583

72,988,277

11,487,138

27,966,151

39,453,289

54%

 

 

Net Result after Depreciation

32,405,375

71,595

32,476,970

5,421,389

30,585,931

36,007,320

 

 

 

Add back Depreciation Expense

32,405,375

0

32,405,375

18,903,135

0

18,903,135

 

 

 

Cash Budget (Surplus)/Deficit

(0)

71,595

71,595

(13,481,747)

30,585,931

17,104,184

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2016/17 Budget Result as adopted by Council

Total Budget Variations approved as reported to 30 January 2017 Council Meeting

Budget variations for January 2017

$0

($72K)

 

$58K

Proposed revised budget result for 31 January 2017

($14K)

 

The proposed Budget Variations to 31 January 2017 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

Fav/ (Unfav)

1 – We are an engaged and involved community

Work Health and Safety Incentive Program

($54K)

 

 

$54K

The City has received a higher than budgeted financial incentive from State Cover (The City’s Work, Health and Safety Insurer) for successfully completing the three (3) key performance indicators which included the completion of the City’s WHS Self Audit and Action Plan.

2 – We are a safe and healthy community

Gobbagombalin Playground

$76K

Section 94 Reserve ($76K)

 

Nil

Gobbagombalin Playground is the last component of the central Estella Rise Park that was established by the developer and will include the installation of a playground, park furniture and trees. Community consultation was carried out for the playground. This installation is consistent with the Wagga Wagga Playground Strategy 2016-2036 and is to be funded from the Section 94 Reserve.

Cricket Pitch Facilities & Grassroots Cricket Reserve

$30K

 Cricket NSW Contribution ($30K)

 

Nil

Contributions have been received from Cricket NSW with the funds to be used for cricket facilities at Duke of Kent Oval and Rawlings Park of $20K with the remaining amount of $10K to be transferred to the Grassroots Cricket Reserve at financial year end.

Indoor Stadium Rental Income

($18K)

 

$18K

Rental Income budgets for the Indoor Stadium at Bolton Park were removed due to the proposed future development at Bolton Park as part of Council’s 2016/17 Long Term Financial Plan. With the masterplan still currently being completed the Indoor Stadium has still remained in operation, meaning budgets are required for both Wagga Basketball and Royal Lifesaving rental income.

4 – We have a sustainable natural and built environment

Building Resilience to Climate Change

$47K

Grant Funding ($47K)

Nil

Council has been successful in securing grant funding under the Building Resilience to Climate Change Round 3 Program from Local Government NSW. The funds will be used to develop ‘Adaptation Action Plans for Priority Infrastructure and Vulnerable Communities Using Online Mapping’. 80% of the funds will be received in February 2017 with the remaining 20% in March 2018.

2 Galing Place Air Conditioner Upgrade

$14K

 

 

 

The Riverina Regional Library Administration Centre at 2 Galing Place requires an air conditioning upgrade due to the current evaporative cooling system not being sufficient to meet the needs of the building. Indoor temperatures regularly exceed 30 degrees on hot days which pose a WHS Issue to staff. The moist air is also having a detrimental effect on new book stocks. RRL has the potential to fund 50% of the project with the remaining $14K to be funded from the State Cover WHS Financial Incentive.

 

($14K)

Conservation and Cultural Burn Project

$17K

Grant Funding ($17K)

 

Nil

Council has been successful with a State Government Grant application from Local Land Services for a Conservation and Cultural Burns Project. The project involves first attack fire fighting, bush fire behaviour training, field work surveying and the knowledge of conducting cultural burns.

Regional Roads Sealed Maintenance

$199K

RMS Supplementary Block Grant Funding ($199K)

 

Nil

RMS annual funding has been received for the Supplementary Regional Roads Block Grant program which is currently allocated in the Long Term Financial Plan in the Concepts list. It is proposed to allocate this funding to the Regional Roads Sealed Maintenance program. This will include works on MR211-Mangoplah Road, MR384-Tumbarumba Road, MR240-Coolamon Road, MR543-Millwood Road and MR59-Lockhart Road.

Engineering Guidelines and

Flood Operations Manual

$65K

Sewer Reserve ($4.5K)

Sewer Systems Management ($10K)

Design Forward Planning ($27K)

Stormwater Maintenance ($13.5)

Stormwater Drainage Reserve ($10K)

 

Nil

The City of Wagga Wagga’s Engineering Guidelines, Emergency Plan and Procedures and Flood Operations Manual were developed a number of years ago and do not contain current industry best practice standards and guidelines. The City has engaged a consultant to assist in the updating of these documents. It is proposed to fund these consultancy costs from existing Sewer, Stormwater and Engineering budgets.

SURPLUS/(DEFICIT)

 

 

$58K


Current Restrictions

 

CITY OF WAGGA WAGGA

RESERVES SUMMARY

31 JANUARY 2017

 

Approved Changes

 

 

 

CLOSING BALANCE 2015/16

ADOPTED RESERVE TRANSFERS 2016/17

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 30.01.2017

RECOMM CHANGES for Council Resolution

REVISED BALANCE

 

 

Externally Restricted

 

Developer Contributions

(19,387,519)

1,683,496

2,518,552

76,000

(15,109,470)

Sewer Fund Reserves

(21,286,523)

2,385,453

3,522,063

4,500

(15,374,507)

Solid Waste Reserves

(12,803,085)

751,764

271,273

(11,780,049)

Specific Purpose Unexpended Grants/Cont

(3,473,810)

0

3,473,810

0

Stormwater Levy Reserves

(2,537,418)

(228,466)

164,020

(2,601,864)

Total Externally Restricted

(59,488,355)

4,592,247

9,949,718

80,500

(44,865,890)

 

 

Internally Restricted

 

Airport Reserve

(202,674)

(65,492)

(31,851)

(300,017)

Art Gallery Reserve

(48,490)

(3,500)

17,500

(34,490)

Ashmont Community Facility Reserve

(3,000)

(1,500)

0

(4,500)

Bridge Replacement Reserve

(646,667)

140,000

420,000

(86,667)

CBD Carparking Facilities Reserve

(936,300)

(94,195)

60,537

(969,958)

CCTV Reserve

(54,476)

(10,000)

0

(64,476)

Cemetery Perpetual Reserve

(123,860)

(89,661)

0

(213,521)

Cemetery Reserve

(308,649)

(136,637)

42,221

(403,065)

Civic Theatre Operating Reserve

0

(100,000)

0

(100,000)

Civic Theatre Technical Infrastructure Reserve

(55,450)

(50,000)

0

(105,450)

Civil Projects Reserve

(155,883)

0

0

(155,883)

Community Amenities Reserve

(5,685)

0

0

(5,685)

Council Election Reserve

(417,616)

236,558

0

(181,058)

Economic Development Incentives Reserve

(19,500)

0

0

(19,500)

Employee Leave Entitlements Gen Fund Reserve

(3,352,639)

0

0

(3,352,639)

Estella Community Centre Reserve

(230,992)

0

0

(230,992)

Family Day Care Reserve

(135,608)

14,606

0

(121,002)

Fit for the Future Reserve

(952,184)

388,225

(1,945,335)

(2,509,294)

Generic Projects Saving

(927,180)

(116,966)

103,039

(941,106)

Glenfield Community Centre Reserve

(15,704)

(2,000)

0

(17,704)

Grassroots Cricket Reserve

(45,942)

(15,000)

0

(60,942)

Gravel Pit Restoration Reserve

(738,010)

0

0

(738,010)

Gurwood Street Property Reserve

(50,454)

0

0

(50,454)

Industrial Land Development Reserve

(328,851)

0

0

(328,851)

Information Services / E-Business Reserve

(378,713)

0

0

(378,713)

Infrastructure Replacement Reserve

(77,488)

(887)

28,233

(50,142)

Insurance Variations Reserve

(28,644)

0

0

(28,644)

Internal Loans Reserve

(1,289,806)

(629,241)

444,842

(1,474,205)

Lake Albert Improvements Reserve

(113,972)

0

113,789

(182)

LEP Preparation Reserve

(38,665)

0

36,120

(2,545)

Livestock Marketing Centre Reserve

(8,095,560)

3,215,056

1,675,773

(3,204,732)

Lloyd Environmental Projects Reserve

(101,371)

0

0

(101,371)

Museum Acquisitions Reserve

(39,378)

0

0

(39,378)

Oasis Building Renewal Reserve

(122,000)

(50,000)

121,000

(51,000)

Oasis Plant Reserve

(1,005,347)

(110,000)

0

(1,115,347)

Parks & Recreation Projects

(91,288)

0

86,000

(5,288)

Pedestrian River Crossing (old Riverside) Reserve

(198,031)

150,000

0

(48,031)

Plant Replacement Reserve

(5,145,588)

(151,353)

158,636

(5,138,305)

Playground Equipment Replacement Reserve

0

(51,230)

0

(51,230)

Project Carryovers Reserve

(1,841,669)

0

1,841,669

(0)

Public Art Reserve

(199,713)

137,579

51,424

(10,711)

Robertson Oval Redevelopment Reserve

(86,697)

0

0

(86,697)

Senior Citizens Centre Reserve

(11,627)

(2,000)

0

(13,627)

Silverlite Reserve

(29,980)

0

0

(29,980)

Sister Cities Reserve

(30,914)

(10,000)

5,000

(35,914)

Stormwater Drainage Reserve

(473,996)

0

236,722

10,000

(227,274)

Strategic Real Property Reserve

(5,136)

0

(274,073)

(279,209)

Street Lighting Replacement Reserve

(44,755)

(30,000)

0

(74,755)

Subdivision Tree Planting Reserve

(195,795)

40,000

0

(155,795)

Sustainable Energy Reserve

(430,442)

(90,000)

0

(520,442)

Traffic Committee Reserve

0

(50,000)

0

(50,000)

Unexpended External Loans Reserve

(163,087)

0

0

(163,087)

Total Internally Restricted

(29,995,474)

2,462,361

3,191,247

10,000

(24,331,866)

 

 

Total Restricted

(89,483,829)

7,054,608

13,140,965

90,500

(69,197,756)

 

 

 


Investment Summary as at 31 January 2017

In accordance with Clause 212 of the Local Government (General) Regulation 2005, details of the City of Wagga Wagga’s external investments are detailed below:

 

Institution

Rating

Closing Balance
Invested
31/12/2016
$

Closing Balance
Invested
31/01/2017
$

January
EOM
Current Yield
%

January
EOM
%
of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Short Term Deposits

 

 

 

 

 

 

 

 

Police Credit Union

NR

1,000,000

1,000,000

2.87%

0.94%

6/12/2016

6/12/2017

12

BOQ

A-

2,000,000

2,000,000

2.75%

1.87%

2/09/2016

4/04/2017

7

NAB

AA-

1,000,000

0

0.00%

0.00%

2/06/2016

3/01/2017

7

NAB

AA-

1,000,000

0

0.00%

0.00%

25/07/2016

25/01/2017

6

BOQ

A-

2,000,000

2,000,000

2.80%

1.87%

7/12/2016

7/07/2017

12

Bank of Sydney

NR

2,000,000

2,000,000

2.75%

1.87%

30/09/2016

29/09/2017

12

CUA

BBB+

1,000,000

1,000,000

3.15%

0.94%

10/02/2016

9/02/2017

12

NAB

AA-

1,000,000

1,000,000

2.74%

0.94%

25/10/2016

25/05/2017

7

ME Bank

BBB+

1,000,000

1,000,000

3.10%

0.94%

23/02/2016

23/02/2017

12

AMP

A+

2,000,000

2,000,000

3.00%

1.87%

2/08/2016

2/08/2017

12

BOQ

A-

1,000,000

1,000,000

2.80%

0.94%

7/11/2016

8/05/2017

6

Bankwest

AA-

2,000,000

2,000,000

2.55%

1.87%

6/12/2016

3/02/2017

2

ME Bank

BBB+

2,000,000

2,000,000

2.80%

1.87%

16/12/2016

16/10/2017

10

Total Short Term Deposits

 

19,000,000

17,000,000

2.82%

15.93%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

785,467

2,228,318

1.50%

2.09%

N/A

N/A

N/A

NAB

AA-

10,655,049

13,176,106

2.19%

12.34%

N/A

N/A

N/A

AMP

A+

0

0

0.00%

0.00%

N/A

N/A

N/A

AMP

A+

179,559

179,894

2.20%

0.17%

N/A

N/A

N/A

Beyond Bank

BBB+

74,323

74,386

1.00%

0.07%

N/A

N/A

N/A

CBA

AA-

30,830

30,781

0.00%

0.03%

N/A

N/A

N/A

Total At Call Accounts

 

11,725,228

15,689,485

2.08%

14.70%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

6.40%

0.94%

23/04/2012

24/04/2017

60

RaboBank

A+

1,000,000

1,000,000

5.90%

0.94%

4/06/2012

5/06/2017

60

BOQ

A-

1,000,000

1,000,000

6.30%

0.94%

22/08/2012

22/08/2017

60

ING Bank

A-

3,000,000

3,000,000

6.00%

2.81%

24/08/2012

24/08/2017

60

Hume Building Society

NR

1,009,123

1,009,123

4.10%

0.95%

21/08/2014

21/08/2017

36

Banana Coast CU

NR

1,000,000

1,000,000

4.25%

0.94%

3/06/2014

2/06/2017

36

ME Bank

BBB+

2,000,000

2,000,000

4.28%

1.87%

2/09/2014

2/09/2019

60

Rabobank

A+

1,000,000

1,000,000

4.10%

0.94%

5/12/2014

5/12/2019

60

Beyond Bank

BBB+

990,000

990,000

3.70%

0.93%

4/03/2015

4/03/2018

36

Beyond Bank

BBB+

990,000

990,000

3.70%

0.93%

11/03/2015

11/03/2018

36

AMP

A+

2,000,000

2,000,000

3.10%

1.87%

2/06/2015

2/06/2017

24

AMP

A+

1,000,000

1,000,000

3.10%

0.94%

13/07/2015

13/07/2017

24

Bendigo-Adelaide

A-

1,000,000

1,000,000

2.80%

0.94%

1/09/2015

3/03/2017

18

Newcastle Permanent

BBB+

1,000,000

1,000,000

3.00%

0.94%

12/08/2016

12/08/2019

36

Rabobank

A+

1,000,000

1,000,000

3.20%

0.94%

25/08/2016

25/08/2021

60

Institution

Rating

Closing Balance
Invested
31/12/2016
$

Closing Balance
Invested
31/01/2017
$

January
EOM
Current Yield
%

January
EOM
%
of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Medium Term Deposits Continued

 

 

 

 

 

 

 

 

Newcastle Permanent

BBB+

1,000,000

1,000,000

3.00%

0.94%

31/08/2016

30/08/2019

36

Police Credit Union

NR

1,000,000

1,000,000

2.90%

0.94%

8/09/2016

10/09/2018

24

Total Medium Term Deposits

 

20,989,123

20,989,123

4.25%

19.66%

 

 

 

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Macquarie Bank

A

3,012,678

3,007,389

BBSW + 290

2.82%

9/03/2012

9/03/2017

60

CUA

BBB+

1,002,019

1,004,742

BBSW + 130

0.94%

28/05/2014

20/03/2017

34

Bendigo-Adelaide

A-

998,132

1,002,475

BBSW + 93

0.94%

17/09/2014

17/09/2019

60

BOQ

A-

1,997,940

2,005,480

BBSW + 110

1.88%

5/08/2014

24/06/2019

58

BOQ

A-

998,203

1,000,039

BBSW + 107

0.94%

6/11/2014

6/11/2019

60

BOQ

A-

1,002,149

1,006,249

BBSW + 107

0.94%

10/11/2014

6/11/2019

60

ME Bank

BBB+

1,003,057

1,005,587

BBSW + 100

0.94%

17/11/2014

17/11/2017

36

ME Bank

BBB+

1,000,139

1,000,269

BBSW + 100

0.94%

17/11/2014

17/11/2017

36

Teachers Mutual

BBB+

1,002,353

1,004,669

BBSW + 105

0.94%

4/12/2014

4/12/2017

36

Newcastle Permanent

BBB+

1,002,460

1,006,160

BBSW + 110

0.94%

27/02/2015

27/02/2018

36

Macquarie Bank

A

2,000,589

2,008,181

BBSW + 110

1.88%

3/03/2015

3/03/2020

60

ANZ

AA-

751,673

750,110

BBSW + 82

0.70%

17/04/2015

17/04/2020

60

Heritage Bank

BBB+

1,001,610

998,220

BBSW + 115

0.94%

7/05/2015

7/05/2018

36

NAB

AA-

996,401

1,001,674

BBSW + 80

0.94%

3/06/2015

3/06/2020

60

Heritage Bank

BBB+

1,001,610

998,220

BBSW + 115

0.94%

9/06/2015

7/05/2018

35

CBA

AA-

1,003,805

1,002,884

BBSW + 90

0.94%

17/07/2015

17/07/2020

60

Westpac

AA-

1,003,830

1,001,700

BBSW + 90

0.94%

28/07/2015

28/07/2020

60

Bendigo-Adelaide

A-

1,002,050

1,006,200

BBSW + 110

0.94%

18/08/2015

18/08/2020

60

Credit Suisse

A

1,002,510

1,006,690

BBSW + 105

0.94%

24/08/2015

24/08/2018

36

Bendigo-Adelaide

A-

1,001,019

1,006,025

BBSW + 110

0.94%

28/09/2015

18/08/2020

59

Westpac

AA-

2,003,801

2,000,983

BBSW + 90

1.87%

30/09/2015

28/07/2020

58

Suncorp-Metway

A+

1,010,598

1,006,976

BBSW + 125

0.94%

20/10/2015

20/10/2020

60

Westpac

AA-

4,036,320

4,027,000

BBSW + 108

3.77%

28/10/2015

28/10/2020

60

AMP

A+

1,805,940

1,813,500

BBSW + 110

1.70%

11/12/2015

11/06/2019

42

CBA

AA-

1,010,406

1,009,813

BBSW + 115

0.95%

18/01/2016

18/01/2021

60

BOQ

A-

1,005,896

1,001,653

BBSW + 100

0.94%

5/02/2016

5/02/2018

24

Rabobank

A+

2,029,394

2,043,588

BBSW + 150

1.91%

4/03/2016

4/03/2021

60

Newcastle Permanent

BBB+

1,003,827

1,008,074

BBSW + 160

0.94%

22/03/2016

22/03/2019

36

CUA

BBB+

2,004,482

2,012,088

BBSW + 160

1.88%

1/04/2016

1/04/2019

36

ANZ

AA-

1,010,757

1,011,234

BBSW + 118

0.95%

7/04/2016

7/04/2021

60

Suncorp-Metway

A+

1,013,620

1,010,361

BBSW + 138

0.95%

21/04/2016

12/04/2021

60

AMP

A+

1,007,583

1,016,045

BBSW + 135

0.95%

24/05/2016

24/05/2021

60

Westpac

AA-

1,007,280

1,013,660

BBSW + 117

0.95%

3/06/2016

3/06/2021

60

CBA

AA-

1,011,442

1,010,877

BBSW + 121

0.95%

12/07/2016

12/07/2021

60

ANZ

AA-

2,007,286

2,022,255

BBSW + 113

1.89%

16/08/2016

16/08/2021

60

BOQ

A-

1,508,268

1,502,613

BBSW + 117

1.41%

26/10/2016

26/10/2020

48

NAB

AA-

1,000,667

1,001,188

BBSW + 105

0.94%

21/10/2016

21/10/2021

60

Teachers Mutual

BBB+

1,508,930

1,500,416

BBSW + 140

1.41%

28/10/2016

28/10/2019

36

Bendigo-Adelaide

A-

1,001,409

1,005,432

BBSW + 110

0.94%

21/11/2016

21/02/2020

39

Institution

Rating

Closing Balance
Invested
31/12/2016
$

Closing Balance
Invested
31/01/2017
$

January
EOM
Current Yield
%

January
EOM
%
of Portfolio

Investment
Date

Maturity
Date

Term
(months)

Total Floating Rate Notes - Senior Debt

 

51,772,133

51,840,719

48.56%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW TCorp

NR

1,238,765

1,228,958

-0.79%

1.15%

17/03/2014

1/01/2022

93

Total Managed Funds

 

1,238,765

1,228,958

-0.79%

1.15%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

104,725,248

106,748,285

3.83%

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH

 

2,051,129

3,194,978

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

102,674,119

103,553,308

 

 

 

 

 

 

 

The City’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 49% across a broad range of counterparties. Cash equates to 15% of the City’s portfolio with Term Deposits around 35% and growth funds around 1% of the portfolio.

 

 

 

 

The City’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are well within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

The City’s investment portfolio balance has increased slightly from the previous month’s balance, up from $102.7M to $103.6M.

 

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – The City redeemed the following investment securities during January 2017:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

NAB Term Deposit

$1M

7 months

2.96%

This term deposit was redeemed for cashflow purposes.

NAB Term Deposit

$1M

6 months

2.90%

This term deposit was redeemed and used to purchase a $1M parcel of a Westpac 5yr FRN at BBSW + 111bps.

 

New Investments – The City of Wagga Wagga did not purchase any new investment securities during January 2017.

 

Rollovers – The City of Wagga Wagga did not roll over any investment securities during January 2017.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totaled $346,892 which compares favourably with the budget for the period of $257,250 – out performing budget for the January month by $89,642. This is mainly attributable to the continued strong growth period for Council’s Floating Rate Note (FRN) portfolio with many of these investments continuing to trade at a premium. 

 

It should be noted that the capital market value of these FRN investments will fluctuate from month to month and that the City continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is also important to note that the City’s investment portfolio balance is currently over $103M, which is tracking above what was originally predicted. This is mainly due to timing of some of the City’s major projects, either not yet commenced or not as advanced as originally predicted. It is anticipated that over the coming months the portfolio balance will reduce with the construction of major projects.

 

 

 

 

The City’s portfolio performance continues to be anchored by the longer-dated deposits in the portfolio, particularly those locked in above 4% yields. It is to be noted that the average deposit yield will inevitably fall as some of the longer-dated deposits mature throughout the 2017 calendar year.

 

In comparison to the AusBond Bank Bill Index* (+2.04%pa), the City’s investment portfolio in total returned 3.83% for January. Short term deposits returned 2.82%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

 

 

 

 

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the WWCC Investments Policy adopted by Council on 26 August 2013.

 

Carolyn Rodney

Responsible Accounting Officer

Policy

Budget Variations are reported in accordance with Council’s POL 052 Budget Policy.

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Link to Strategic Plan

1. We are an engaged and involved community

1.1 We are a community that is informed and involved in decisions impacting us

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

All relevant areas within the City of Wagga Wagga have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm the City’s investment portfolio balances.