AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 26 June 2017

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au


NOTICE OF MEETING

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 26 June 2017 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

 

 

Mr Robert Knight

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Mayor

Councillor Greg

Conkey OAM

Deputy Mayor

Councillor Dallas Tout

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

 

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 26 June 2017.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 26 June 2017

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       4

ACKNOWLEDGEMENT OF COUNTRY                                                                          4

APOLOGIES                                                                                                                 4

CONFIRMATIONS OF MINUTES

CM-1           Ordinary Council Meeting - 22 May 2017

CM-2           Extraordinary Council Meeting - 29 May 2017

CM-3           Extraordinary Council Meeting - 1 June 2017                              4

DECLARATIONS OF INTEREST                                                                                    5

Reports from Staff

RP-1            DA17/0140 - Intensive Livestock Agriculture (Pedigree Poultry Facility) and related infrastructure including fencing, earthworks and tree removal at St Omer, 65 Vincent Road, GREGADOO NSW 2650 Lot 152 DP 757231                                              6

RP-2            DA17/0209 - DEMOLISH EXISTING SHED AND CONSTRUCT NEW 8M X 4M SHED AT LOT 92 DP 1032019 11 DEPAZZI PLACE LAKE ALBERT                    11

RP-3            DA17/0100 - ALTERATIONS AND ADDITIONS TO EXISTING DWELLING AND 9M X 7M DETACHED SHED. 34 EVANS STREET, LOT 16 SECTION B DP 7096 14

RP-4            PROPOSAL TO AMEND THE DEVELOPMENT CONTROL PLAN 2010 – AMENDMENT NUMBER 12 - DELEGATIONS                                           43

RP-5            PLANNING PROPOSAL TO AMEND THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - ANOMALIES                                          46

RP-6            Response to Notice of Motion - Youth Engagement               50

RP-7            Response to Notice of Motion - Community Engagement       53

RP-8            Response to Questions with Notice                                             58

RP-9            Integrated Planning and Reporting - Adoption of Documents      63

RP-10          Integrated Planning and Reporting  Performance Report for the Quarter ended 31 March 2017                                                         78

RP-11          Financial Performance Report as at 31 May 2017                    82

RP-12          PCYC Youth Hub Proposal                                                               97

RP-13          Harris Park Master Plan                                                              135

 

RP-14          New Year's Eve Event                                                                      141

RP-15          NSW Public Libraries Association SWITCH 2017 Conference 146

RP-16          Submissions  received to the exhibited document - Draft City of Wagga Wagga Cultural Protocols                                          148

RP-17          Submissions received for the finalisation of the City of Wagga Wagga's Disability Inclusion Action Plan                                154

RP-18          Draft Code of Meeting Practice and Terms of Reference - Public Forum Planning and Policy                                                           159

RP-19          POL 109 Public Art Policy and Public Art Plan Review          166

RP-20          POL 089 Provision of Information to and Interaction between Councillors and Staff Policy                                                     182

RP-21          POL 081 Business Continuity Policy                                             187

RP-22          POL 087 Major Events, Festivals and Films Sponsorship Policy    197

RP-23          Draft Contaminated Land Management Policy                       226

RP-24          Feasibility of Large Scale Solar Options                               230

RP-25          Riverina Regional Strategic Weed Management Plan          233

RP-26          GAS EASEMENT CREATION                                                                  236

RP-27          THORNE STREET CAFE - DA16/0204 - CONSIDERATION OF ANGLE PARKING IN THORNE STREET                                                                                  240

RP-28          LIVESTOCK MARKETING CENTRE - PROPOSED EASTERN INTERNAL ROAD RE-ALIGNMENT                                                                                           243

RP-29          Agency Information Guide                                                            247

Committee Minutes

M-1              Traffic Committee Minutes and Summary - 11 May 2017          250

M-2              Riverina Regional Library Advisory Committee Meeting - 29 March 2017                                                                                                       260

M-3              Sister City Community Committee Meeting - 26 May 2017        266

QUESTIONS/BUSINESS WITH NOTICE                                                                     276

Confidential Reports

CONF-1       Extraordinary Audit and Risk Committee Minutes - 23 March 2017 277

CONF-2       COMPLIANCE AUDIT SERVICES - DEED OF VARIATION                      278

CONF-3       RFQ 2017-515 SUPPLY OF CAB CHASSIS TRUCK, CRANE AND TIPPING BODY                                                                                                               279

CONF-4       RFQ2017-516 Supply of One Wheel Loader                                  280

CONF-5       RFQ 2017-523 SUPPLY OF TWO WATER TANK UNITS                          281

CONF-6       RFQ 2017-526 SUPPLY OF THREE DRUM ROLLERS                             282

CONF-7       RFT2017/29 BULK C02 SUPPLY TO THE OASIS REGIONAL AQUATIC CENTRE                                                                                                               283

CONF-8       RFT2017/23 EUNONY BRIDGE DETAILED DESIGN PACKAGE              284

CONF-9       RFT2017/25 WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 CONSTRUCTION  285

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 22 May 2017       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 22 May 2017 be confirmed as a true and accurate record.

 

 

Attachments  

1.

Minutes - Ordinary Council Meeting - 22 May 2017

286

 

 

 

CM-2              Extraordinary Council Meeting - 29 May 2017       

 

Recommendation

That the Minutes of the proceedings of the Extraordinary Council Meeting held on 29 May 2017 be confirmed as a true and accurate record.

 

 

Attachments  

1.

Minutes - Extraordinary Council Meeting - 29 May 2017

312

 

 

 

 

 

 

 

 

CM-3              Extraordinary Council Meeting - 1 June 2017       

 

Recommendation

That the Minutes of the proceedings of the Extraordinary Council Meeting held on 1 June 2017 be confirmed as a true and accurate record.

 

 

Attachments  

1.

Minutes - Extraordinary Council Meeting - 1 June 2017

316

 

 

 

DECLARATIONS OF INTEREST

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-1

 

Reports from Staff

RP-1               DA17/0140 - Intensive Livestock Agriculture (Pedigree Poultry Facility) and related infrastructure including fencing, earthworks and tree removal at St Omer, 65 Vincent Road, GREGADOO NSW 2650 Lot 152 DP 757231

Author:          Amanda Gray

Director:       Paul Somerville

         

Analysis:

The report is for a development application and is presented to Council for decision. The application has been referred to Council as ten submissions have been received in objection to the proposed development.

 

The details of the objections are included and assessed in the attached s79C report.

 

 

Recommendation

That Council approve DA17/0140 for Intensive Livestock Agriculture (Pedigree Poultry Facility) and related infrastructure including fencing, earthworks and tree removal at St Omer 65 Vincent Rd GREGADOO NSW 2650 subject to the conditions outlined in the Section 79C Assessment Report for DA17/0140.

 

Development Application Details

 

Applicant

Aviagen Australia Pty Ltd

Owner

Aviagen Australia Pty Ltd

Development Cost

$12 million

Development Description

The proposal is for a pedigree poultry import facility incorporating one new purpose designed building, ancillary structures, servicing systems, all weather internal road and fencing. The proposed facility will be a licenced quarantine facility subject to the provisions of the Biosecurity Act 2015.

 

 

Key Issues

 

·    There have been ten submissions received in objection to the proposed development.

·    The grounds of objection relate to (in summary) increased vehicle movements, vehicle conflict with horse riding activities, water and power supply, odour, noise and devaluation of property.

·    The application has been referred to applicable external agencies (DPI Water, DPI Agriculture, Environment Protection Authority) and no objections from these referral authorities have been raised to the development.

Assessment

 

·    The subject site is zoned as RU1 Primary Production on the Wagga Wagga LEP map. The land is rural in character and surrounded by rural land.

·    The poultry facility is defined under the standard definitions contained in the Wagga Wagga LEP 2010 as an intensive livestock agriculture. This land use is nominated as one that is permitted with consent in the RU1 zone.

·    The facility will operate on a twenty week cycle as detailed in the assessment report and operations within the building will run 24 hours a day 7 days a week.

·    At the end of each twenty week cycle the facility is cleaned and sanitised. This process is a vital part of the biosecurity measures that are required prior to the new intake of fertile eggs being received at the site.

·    Vehicle movements to and from the subject site are closely linked to the cycle of activity. There will be 13 trucks (26 vehicle movements) entering and exiting the site per twenty week cycle of activity. The previous use of the site as a dairy generated 668 vehicle movements per annum.

·    The livestock is contained within the sealed, secure building. Any odour emitted from the premises is within acceptable levels. The main noise source will be from the fans that regulate the temperature and environment within the building, the fans are mounted internally with exhausts projecting vertically above the roof of the building. The noise levels from the fans is also within acceptable levels.

·    Visually the landscape will experience a minor impact as a large shed is developed that will be visible by adjoining landowners. As the building is specifically to house livestock it’s presence within the rural landscape is one that is considered to be acceptable.

·    The closest residential building is approximately 900 metres to the east of the development site. The existing amenity of this property is not considered to be adversely impacted as a result of the development.

·    All operations associated with the use are subject to a separate approval from the Department of Agriculture and Water Resources.

 

Reasons for Approval

 

·    The proposed development of an intensive livestock agriculture facility in a rural area is consistent with the RU1 zone objectives and is permitted with consent.

·    The vehicle movements associated with this development are less than those generated by the previous agricultural activity on site and nonetheless typical of a rural enterprise.

·    Any noise and odour impacts have been demonstrated as minimal within the context of the site.

·    The facility can be managed and operated in a manner that minimises impacts to the local environment.

·    Within the Riverina agriculture is the largest employer and this facility will support both the local rural economy and the regional chicken meat industry.

·    The objections that have been raised to this development have been addressed in the attached assessment report.

 


Site Location

 

The subject land is legally identified as Lot 152 in DP757231 and is known as 65 Vincent Road, Gregadoo. The site is located on the southern side of Vincent Road which is an un-sealed rural road to the west of Gregadoo Ladysmith Road.

 

The site extends to an area of 184ha and is characterised as undulating rural land. The previous use of the site was as a commercial dairy. Buildings associated with the former use are still evident on site. There are two dwellings on site associated with the previous use as a dairy, the two dwellings will remain and be occupied by the manager and assistant site manager of the proposed poultry facility.

 

The subject site is surrounded by agricultural land, the closest residential property to the site is on the adjoining land to the east, this property is also accessed via Vincent Road. The proposed facility is set back into the subject site and will be approximately 900metres away from the adjacent dwelling.

 

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have healthy natural areas

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

See attached s79C report for details of all consultation.

 

Attachments  

 

1.

DA17/0140 - S79C Assessment Report - Provided under separate cover

 

2.

DA17/0140 - Overall Proposed Site Plan - Provided under separate cover

 

3.

DA17/0140 - Proposed Site Plan detail  - Provided under separate cover

 

4.

DA17/0140 - Proposed Floor Plan - Provided under separate cover

 

5.

DA17/0140 - Proposed Elevations - Provided under separate cover

 

6.

DA17/0140 - Site Drainage Plan - Provided under separate cover

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-2

 

RP-2               DA17/0209 - DEMOLISH EXISTING SHED AND CONSTRUCT NEW 8M X 4M SHED AT LOT 92 DP 1032019 11 DEPAZZI PLACE LAKE ALBERT

Author:          Tonique Bolt

Director:       Paul Somerville

        

Analysis:

The report is for a development application and is presented to Council for decision. The application has been referred to Council as the application seeks to vary one numeric control of the Wagga Wagga Development Control Plan 2010 (DCP) by greater than 10%.

 

 

Recommendation

That Council approve DA17/0209 for the demolition of existing shed and construction of a new shed at 11 Depazzi Place, Lake Albert, subject to the conditions outlined in Section 79C Assessment Report for DA17/0209.

 

Development Application Details

 

Applicant

Daniel Gorostiaga

Owner

D. Gorostiaga and M. Gorostiaga

Development Cost

$9,000

Development Description

Demolish an existing shed (3m x 4m)

Construction of a new larger shed (8m x 4m) in the same location as the existing smaller shed.

 

Key Reasons

Key Issues

·        Non-compliance with numerical Control C2, Section 9.3.7 of the Wagga Wagga Development Control Plan 2010 by greater than 10% variation.

·        The required setback from the side boundary for the proposed shed is 2m. The proposed setback is 0.5m, this being less than the control allows.

 

Assessment

The development is considered reasonable for the following reasons;

·        The development proposal seeks a variation from only one of the Controls of Section 9 (Residential Development). It complies with the objectives and all other relevant controls of Section 9.

·        The proposed reduction in setback is considered acceptable as it is similar to the existing smaller shed which is to be removed.

·        The construction of the shed will enable the storage of the owner’s items.

·        The height and form of the proposed shed will not differ from the existing arrangement when viewed form the street.

·        The view of the proposed shed from the street will be interrupted by existing mature plantings that exist along the driveway. This falls away from the street towards the shed.  

·        The additional roof area will result in a small increase in the amount of runoff. Stormwater will be connected to the existing in-ground system.

·        The development is consistent with other outbuildings associated with dwellings located in the side and backyards of similar properties in the area. 

 

Reasons for Approval

·        The proposed shed will be consistent with the objectives of the zoning.

·        The proposed shed will not impact on the character of the area or the amenity of the neighbouring properties.

·        Neighbours were notified and no submissions were received.

 

Site Location

·        The site is identified as 11 Depazzi Place Lake Albert; Lot 92, DP1032019. The site is located on the south side of Depazzi Place; the third lot west of the intersection with Lakehaven Drive. The dwelling fronts onto Depazzi Place. The proposed shed is located at the rear of the property next to the south side boundary.

·        The lot has a fall of approximately 3-4m from Depazzi Place towards the rear of the lot.

·        Other dwellings in the street also front the street and are accessed off Depazzi Place. Other dwellings in the street are of similar age, scale and form with established gardens.

·        Most properties have a garage or shed associated with the dwelling. These tend to be located to the side or at the end of the driveway into property. Many of these are visible from the street but as they are set back, they are not prominent.

 


Financial Implications

N/A

Policy

Wagga Wagga local environment Plan 2010 (LEP)

Wagga Wagga development Control Pan 2010 (DCP)

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

 

Risk Management Issues for Council

Approval of the application will not raise any risk management issue and will not create an undesirable precedent. Refusal of the application may result in an appeal in the Land and environment Court which will need to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

Internal / External Consultation

See attached s.79C report for details of all consultations.

 

Attachments  

 

1.

DA17/0209 Section 79C Report - Provided under separate cover

 

2.

DA17/0209 Plans - Provided under separate cover

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-3

 

RP-3               DA17/0100 - ALTERATIONS AND ADDITIONS TO EXISTING DWELLING AND 9M X 7M DETACHED SHED. 34 EVANS STREET, LOT 16 SECTION B DP 7096

Author:          Sam Robins

Director:       Paul Somerville

         

Analysis:

In accordance with Clause 1.11 “Complying with the Wagga Wagga Development Control Plan 2010” the application has been referred to Council for determination as the outbuilding does not comply with Control C3 under Section 9.4.4 of the Wagga Wagga Development Control Plan 2010 and seeks a variation of this control by greater than 10%.

 

 

Recommendation

That Council approve DA17/0100 for a rear extension and detached 9m x 7m shed at 34 Evans Street Central Wagga, subject to the conditions outlined in the Section 79C Assessment Report for DA17/0100.

 

 

Development Application Details

 

Applicant

Matt Clarke

Owner

Matt Clarke

Development Cost

$100,000

Development Description

The application is for the construction of a single storey rear extension with attached garage and minor extension to the front veranda and a 9m x 7m detached shed to the rear fronting the Laneway.

 

Key Reasons

·   Non-compliance with Control C3 under Section 9.4.4 of the Wagga Wagga Development Control Plan 2010 by greater than 10% variation from this control. The floor area of the shed will exceed the permitted 8% of the total lot area by 32.49%.

 

Assessment

 

The proposed shed is compatible with the surrounding development which consists in the main of single storey detached dwellings with large outbuildings to the rear fronting the Laneways.

 

The building has been well located on site to minimise any impacts of the character of the area and the amenity of neighbouring properties.

Appropriate justification for the variation has been lodged and Council staff are supportive of a variation as the shed would be consistent with the objectives relevant to such an application and would not unreasonably impact on the amenity of the neighbouring properties.

 

Reasons for Approval

 

·   The proposed shed would be consistent with the relevant objectives for such a development.

 

·   The shed does not unreasonably impact on the character of the area or the amenity of the neighbouring property.

 

Site Location

 

The site, being Lot 16 Section B DP 7096, 34 Evans Street, Central Wagga is centrally located on the western side of Evans Street.

 

The site measures 594.40m² and currently contains a detached single storey dwelling with attached carport/garage. The land is flat, void of substantial vegetation and has access off Evans Street and Crowe Lane to the rear.

 

The site is considered flood prone, however is behind the banks of the main levee.

 

The locality is an established residential area, consisting in the main of single storey detached dwellings.

 

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010 (LEP)

Wagga Wagga Development Control Plan 2010 (DCP)

 

Link to Strategic Plan

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We create an attractive City

 

Risk Management Issues for Council

An approval of the application raises no risk management issue and will not create an undesirable precedent. Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

Internal / External Consultation

See attached s79C report for details of all consultation.

 

Attachments  

 

1.

DA17/0100 Section 79C Report

 

2.

DA17-0100 - Extension Plans - Provided under separate cover

 

3.

DA17-0100 - Shed Plans - Provided under separate cover

 

4.

DA17-0100 - Statement of Environmental Effects - Provided under separate cover

 

5.

DA17-0100 - Variation Justification - Provided under separate cover

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-4

 

RP-4               PROPOSAL TO AMEND THE DEVELOPMENT CONTROL PLAN 2010 – AMENDMENT NUMBER 12 - DELEGATIONS

Author:          Tristan Kell

Director:       Natalie Te Pohe

         

Analysis:

This report is for amendment number 12 to the Wagga Wagga Development Control Plan 2010. The amendment proposes amendments to Section 1.11 – Complying with the development control plan. The amendment has previously been placed on public exhibition and reported to Council. The report proposes revised controls for adoption so as to improve the customer service to the community by speeding up the approval process for often what are simple Development Applications.

 

 

Recommendation

That Council:

a       reconsider the previous public submissions received

b       revise the exhibited amendments as outlined in the report

c        adopt the revised amendments as amendment number 12 to the Wagga Wagga Development Control Plan 2010

 

Key Reasons

·        For the current financial year up to and including the May Council meeting, 17 Development Applications were referred to Council due to the 10% variation on a numerical control in the DCP.

·        One of these applications would have been referred to Council in any case due to the application receiving in excess of 10 objections (DA16/212 Change of use to a transitional home).

·        Council subsequently approved these remaining 16 Development Applications at the respective meetings.

·        Many of these Development Applications were relatively simple in nature and could have been reviewed and approved in a very short period of time, if they did not have to be referred to Council.

·        The Council referral process will usually add between 30 to 40 days to the approval time frame for these Development Applications.

·        A significantly quicker approval process from the amendment will result in a higher service levels and satisfaction to the community who will be able to commence their development activity at least a month earlier.  There is also a significant flow-on benefit in that planning staff will be able to quickly move onto their next priorities which will result in faster approvals for these development applications.

·        The changes to the delegation for variation of the controls will not apply for multi dwelling housing.

·        Development Applications where 10 or more submissions are received in objection to an application will still be reported to Council for consideration.

·        Any Development Application where an objection has been received in relation to a numerical control that is being varied by more than 10% will be reported to Council for consideration.

·        There is the opportunity for applicants to achieve improved planning outcomes by seeking approval for site specific design that may require variation to development standards.

·        Responding positively to feedback from the development industry.

 

The exhibited amendment was placed on public exhibition between 26 November 2016 and 27 January 2017 (inclusive).

 

Five written submissions were received and acknowledged relating to the proposed amendment to the Development Control Plan (DCP). The submissions were considered at the February meeting of Council where it was resolved not to support the exhibited amendments.

 

Further consideration was given to the exhibited amendments during a Councillor workshop held on 8 May 2017 and as a result, the proposed amendment has been revised to ensure:

 

·        Applications for multi dwelling housing seeking to vary controls by more than 10% will be excluded from delegation.

·        Where an objection is received to a variation greater than 10%, the application will be reported to Council.

 

The revised amendments will enable staff to deal expediently with any other variation to development standards not identified above.

 

The exhibited amendment is shown below with the revised wording identified in bold red text:

 

Where an application involves the variation of one or more controls within the DCP Council staff have delegation to approve variations but limited to the following circumstances;

 

·      Where adequate justification is provided by the applicant for the number of controls being varied and,

 

·      Where any numeric control is not being varied by greater than 10%* and

 

Note: *Dwelling, dual occupancies, multi dwelling housing and structures and outbuildings ancillary to these developments are not required to be reported to Council for determination where a variation of greater than 10% to a numerical control is proposed and may be determined by staff under delegation. All other applications will be reported.

 

·      Any development, other than development that is for multi dwelling housing, where a variation to any numerical control by greater than 10% is proposed, and

 

·      Where no objections have been received in relation to any numerical control that is being varied by greater than 10%, and

 

·      Where the number of submissions in the form of objections received in response to an advertised or notified development application, is less than 10.

 

It is recommended that the revised wording be adopted as Amendment No. 12 to the Wagga Wagga Development Control Plan 2010. The amendments will come into effect once notified in the local paper.

 

Financial Implications

Development application fees are included in Council’s Fees and Charges document and budgeted in Council’s Long Term Financial Plan. The fees are charged in accordance with the Environmental Planning and Assessment Regulation 2000.

Policy

Wagga Wagga Development Control Plan 2010.

Council’s Revenue and Charging Policy is relevant.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

 

Risk Management Issues for Council

Delay in progressing straight forward applications.

Internal / External Consultation

Internal consultation has been undertaken with the LEP working group and key internal stakeholders on the revised controls.

 

Community consultation in accordance with the Environmental Planning and Assessment Act, 1979 has been undertaken utilising Council’s community engagement tools.

 

A Councillor workshop was held on 8 May with the following Councillors in attendance:

 

·        Cr Greg Conkey OAM (Mayor)

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Yvonne Braid

·        Cr Dan Hayes

·        Cr Rod Kendall

·        Cr Kerry Pascoe

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-5

 

RP-5               PLANNING PROPOSAL TO AMEND THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 - ANOMALIES

Author:          Tristan Kell

Director:       Natalie Te Pohe

         

Analysis:

The purpose of this Planning Proposal is to correct the minor land use table, zoning, minimum lot size, maximum height of building, maximum floor space ratio mapping and heritage mapping and Schedule 5 errors in the Wagga Wagga Local Environmental Plan 2010. If Council resolves to support the planning proposal and there are no submissions post Gateway Determination, the planning proposal will be adopted as exhibited.

 

 

Recommendation

That Council:

a       support the planning proposal to amend the Wagga Wagga Local Environmental Plan 2010

b       submit the planning proposal to the Department of Planning and Environment for Gateway Determination

c        adopt the planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 if no submissions are received

d       receive a further report if submissions are received during the exhibition and submission period:

i         addressing any submission made in respect of the planning proposal

ii        proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Key Reasons

This planning proposal is the first correction to anomalies within Wagga Wagga Local Environmental Plan 2010 since its gazettal. The errors that have been identified within this proposal are straight forward to resolve. A more complex planning proposal will likely occur at a later date. Dealing with the anomalies presented in this report together will ensure a streamlined process that will not be held up by more complex matters.

 

This planning proposal corrects an inconsistency in the land use table, minor mapping errors and an error to Schedule 5 that have occurred during the implementation of the Wagga Wagga Local Environmental Plan 2010.

 

The amendment to the land use table ensures consistency with the provision of tourist and visitor accommodation in Local Centre B2, Commercial Core B3 and B4 Mixed Use Zone. Tourist and visitor accommodation is currently prohibited in B4 Mixed Use Zone. The amendment will encourage the construction of service apartments in Wagga Wagga.

 

Mapping errors have occurred where the zone does not correspond with the land use or where the zone does not align with the property boundary. Other errors have occurred where the minimum lot size, maximum height of building and maximum floor space ratio is inconsistent with the zoning. A further error has occurred where a heritage item has been omitted from the heritage overlay map and where the wording of an item in Schedule 5 Environmental Heritage needs to be revised. 

 

The planning proposal contains twenty-eight land zoning mapping amendments, thirteen minimum lot size map amendments, three maximum height of building amendments and four maximum floor space ratio map amendments. One heritage item needs to be included on the overlay map and in Schedule 5 Environmental Heritage in the Wagga Wagga Local Environmental Plan 2010. A further heritage item needs to be revised in Schedule 5.

 

The planning proposal also contains revised map numbering for several land zoning, minimum lot size, and maximum height of building and maximum floor space ratio maps. This will allow for ease of reference when searching for maps.

 

A copy of the planning proposal is attached under separate cover.

 

Financial Implications

N/A

Policy

·        Environmental Planning and Assessment Act 1979

·        Wagga Wagga Local Environmental Plan 2010

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

If the planning proposal is not supported, there will continue to be inconsistencies in the Wagga Wagga Local Environmental Plan 2010 which causes confusion for Council officers, developers and the community.

Internal / External Consultation

Consultation with Council’s internal LEP DCP Working Group occurred on 12 May 2017. There were no comments.

 

Attachments  

 

1.

Planning Proposal

 

  


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-6

 

RP-6               Response to Notice of Motion - Youth Engagement

Author:          Madeleine Scully

Director:       Janice Summerhayes

         

Analysis:

This report is developed in response to the Notice of Motion by Councillor Dan Hayes at the Ordinary Council Meeting held 22 May 2017. The report provides the strategic direction for a four month youth consultation process to be undertaken by council staff in order to develop recommendations to be tabled at the December Ordinary Council meeting.

 

 

Recommendation

That council endorse the proposed strategy to determine the best methods for youth engagement and leadership and receive a further report at the December 2017 Ordinary Meeting of Council detailing the findings and recommendations out of this consultation process with youth.

 

Key Reasons

Operationalising youth engagement

The youth of our city are our future and sound engagement with young people will assist the city to ensure better outcomes are achieved in addition to attracting families and retaining young people in our city. Council’s social planning team has a part time Youth and Community Development Officer to focus on youth in response to growing community demand and need. The Youth Development Officer (YDO) has key responsibilities to manage and deliver youth specific projects and strategies and to work across council and the community to facilitate improved outcomes for youth. This includes opportunities to support youth to address issues of youth disengagement in particular youth crime.

 

The history of formalised youth engagement in the City of Wagga Wagga

The city has previously supported a Youth Advisory Committee which ran from 2007 until January 2012. Meetings were held monthly for two years and then revised to quarterly due to poor attendance. Whilst many items were tabled at these meetings the limitations around capacity to lead and the lack of budget became problematic. Young people advised that they felt there would be more traction if they were a youth council as opposed to an Advisory Committee that had limited capacity to make a real difference. In 2012 the Youth Advisory Committee disbanded in line with other section 356 committees, and the City’s operational staff refocussed to target youth specifically around project and event based activities which had clear outcomes and deliverables.

 

Youth councils in other Local Government Areas

Youth Councils are a tool used by many local government areas to ensure youth leadership is developed and to engage young people in civic life and priorities. In reviewing the value of Youth Councils, feedback was sought from established youth councils in other local government areas. Ten Councils provided feedback including: Shellharbour, Albury, Ryde, Blue Mountains, Burnie, Randwick, Inner West, Oberon, Tumut, Eurobodalla.

 

The majority of council’s cited areas of interest for young people included advocacy, events, and projects noting that the agenda should be driven by the young people to allow youth to make the “big” decisions using less formal structures where possible. Other recommendations were also made by these councils to maintain attendance and interest. The majority of Youth Councils identified indicated they have annual operational budgets for transport, catering and for the Youth Councils to operationalise events and projects they worked on. It was identified that Youth Councils also placed considerable administrative demands on the YDO position, on average taking up 25% of a full time position. The operationalising of Youth Council events and projects consumed the rest of this role’s time and resources.

 

Next steps and recommended strategy

The proposal by Councillor Hayes is timely and supports the next stage of this YDO position’s strategic work: to research and embed sound engagement strategies, leadership opportunities and effective communication pathways for young people in Wagga Wagga. It is recommended that a consultative approach to understand how young people from all walks of life, including disengaged youth, would prefer to engage with the City is undertaken. Considering current resources the following steps are proposed:

 

July 2017                                          Set-up engagement platforms and contacts

August - November 2017              4 Months consultation and research

December 2017                               Collation and report to Council

 

This may include but is not limited to:

 

·        A targeted communication campaign to youth

·        Youth forums (targeting various age groups)

·        Discussion groups on Youth Council models

·        Consultations in youth spaces and places eg. schools, skate parks, existing programs (eg. headspace), faith based youth groups, scouts

·        An online survey through social media

·        Exploration of a youth engagement model through the Mayor’s office as requested by Councillors Paul Funnell and Rod Kendall at the Ordinary Council Meeting held 22 May 2017

·        Research on other successful youth engagement models

 

At the conclusion of this proposed four month consultation period a report will be provided to the December ordinary council meeting. The report will outline recommendations around how council could operationalise youth engagement in leadership and other civic activities across the city. This report will also outline resourcing that will be required to undertake the report’s recommendations in line with the timetable for the preparation of budgets for 18/19 financial year onwards.

Financial Implications

The cost will be for current staff time for undertaking the research and engagement activities.

Policy

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

Risk Management Issues for Council

To ensure a wide representative engagement of youth occurs over a period of time and allowing for a reasonable timeframe for young people to genuinely have their say.

Internal / External Consultation

Consultation is proposed in line with the recommendation.

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-7

 

RP-7               Response to Notice of Motion - Community Engagement

Director:       Natalie Te Pohe

         

Analysis:

To provide a response to the Notice of Motion raised by Councillor Hayes during the 24 April Ordinary Meeting of Council, and subsequently recommend that the Community Engagement Strategy be updated.

 

 

Recommendation

That Council:

a       receive the report outlining the many different mechanisms of community consultation

b       request the General Manager or their delegate to commence a review of the Community Engagement Strategy

c        request the General Manager or their delegate to ensure that the Internal / External Consultation section of future agenda items specifically refers to the Community Engagement Strategy and outlines how the Strategy has informed the subject of the agenda item being considered by Council, where appropriate

 

Key Reasons

This report addresses the Notice of Motion raised by Councillor Hayes during the 24 April Ordinary Meeting of Council:

 

That Council receive a report at the May 2017 or June 2017 Ordinary Meeting of Council outlining how decisions are made on which documents are put on public display for comment, when they affect the provision of services to the community. The report to take into account other aspects of the decision-making and project management process, including key milestones, which influence the nature and extent of community consultation, including legislative and procurement requirements in addition to industry best practice.

 

The decision to place documents on public exhibition is determined through a range of factors. In some cases there are legislative requirements, for example s418 of the Local Government Act 1993 (the Act) requires that as soon as practicable after a council receives a copy of the auditor’s reports, it must present the audited financial reports along with the auditor’s reports to the public. Another such example is s34 of the Act which requires public notice to be given of a proposed resolution to classify or reclassify public land.

 

Outside of the legislative requirements, the general guide used by the City of Wagga Wagga officers is the Community Engagement Strategy which was developed to guide the communication between the Council and the community for planning for the future. The International Association of Public Participation (IAP2) defines community engagement as “any process that involves the community in problem-solving or decision-making and uses community input to make better decisions”. Council’s Community Engagement Strategy highlights the IAP2’s Public Participation Spectrum, an excerpt is provided below:

 

 

 

The principles of equity, rights, access and participation are the key principles that must underpin any Community Engagement Strategy.

 

The level of engagement and the decisions on which documents are put on public display for comment will always depend upon the topic at hand, along with the process that is required to be undertaken. It can include a wide range of methods and activities to effectively engage with a wide range of community members from various demographics, and partners and stakeholders.

 

Engagement sources available include the Your Say Wagga website and Council’s education and engagement truck ‘Charlie’. More traditional methods such as workshops, meetings and hard copy surveys are also considered critical. Communication methods can include media releases, Council News, social media which can feature drone footage and video, letters and variable message signs (VMS). Council staff have ongoing relationships with a wide range of community groups to assist in determining the most appropriate level and method of engagement.

 

Programs

Programs are generally adopted as part of the budget process, for example the road resealing program. This will contain a range of roads that are required to be resealed and will be informed by the condition assessments undertaken by City officers so that priority roads are identified. As the priorities are determined by the road’s individual conditions, there would not generally be a consultation process outside of Councillor workshops and depending on the extent of the reseal to be undertaken, communication would be via the “Inform” mechanism in the IAP2 Spectrum whereby the community will be informed via letters, Council News, social media, emails and a Media Release if the reseal is significant. There may also be pre-notification if the road is required to be closed via a VMS which provides community notification of the timing of the road closure.

 

Projects

Projects are more complicated in terms of their delivery and each project is quite different. For larger projects for example, the City may utilise the “Involve” mechanism in the planning and design phase whereby workshops may be held with key stakeholders to ensure a two-way understanding of the issues at hand, as well as ongoing conversations with those directly affected, such as adjacent land owners. Consultation with the broader community via the Your Say Wagga website, on-site meetings or drop-in sessions in local halls or the education and engagement truck ‘Charlie’ may also be utilised. During the consultation phase there would generally be fact sheets produced as well as promotion utilising media releases, flyer drops, social media and Council News. A similar level of communication is utilised during the implementation phase, with the addition of regular updates on the projects webpage for major projects. Again, this is dependent upon the project, and officers assess each project to determine the most appropriate methodology to ensure the community is informed and engaged where required, quite often with key milestones being the driver.

 

Services

Changes to service delivery may be undertaken for a variety of reasons. Firstly it may be as a result of a reduction in funding which requires the service to be analysed and scaled back, such as opening hours for a particular facility. Changes may also occur to services due to new technology that is being developed whereby a different service structure may be more suitable, for example the Customer Service team has implemented web chat whereby questions can be asked and answered online. Given the vast range of services that local governments provide to the community, there is no one mechanism that can be used or recommended on the IAP2 Spectrum as it could range from “Inform” through to “Empower”, noting that except in very limited circumstances only the Council will be “empowered” to make decisions.

 

Strategy

The approach to communications and engagement for strategy documents vary widely but generally require engagement with the broader community and stakeholders as the strategies rarely target a specific geographical location. However, in some cases Council may target certain types of areas such as villages. With the Wagga Wagga Integrated Transport Strategy 2040 (WWITS 2040) that is on public exhibition, “Collaborate” would be the most aligned in terms of the community engagement process that was undertaken. Generally there will be a range of key stakeholder workshops, general community consultation, work undertaken with other agencies who may hold some influence in the outcome, public submission opportunities, Your Say Wagga project page, fact sheets, media releases, social media and Council News articles. Strategy documents will tend to be the most consulted upon as they are critical in developing the long-term future for the city, and will have a broader impact on the whole community in some way, shape or form.

 

During a Tender Process

Irrespective of whether the matter relates to a program, project, service or strategy, if a tender process has commenced, the only communication regarding the tender that will be entered into will be via the question and answer mechanism through TenderLink (commonly known as addendums). This is to prevent any member of the community from being inadvertently provided with an advantage and therefore ensures that probity is maintained, which is imperative when undertaking a tender process.

 

If there is information that is required to be provided to Councillors, this will be undertaken in a confidential manner so as not to jeopardise the tender process.

 

In some cases however, there may be generic information that can be issued to the community during a tender process. This requires careful assessment as to whether or not it is required, and what information could actually be provided.

 

As highlighted above, there is no one mechanism for determining whether a change in the provision of services requires public comment, as it will be dependent upon the services provided, the legislative requirements and where a particular process is up to.

 

The only real mechanism is to ensure that the Council’s Community Engagement Strategy is up-to-date and is referred to on a regular basis. It has been identified that the Strategy does require updating which will be undertaken in the coming months, however one method to ensure that the Strategy is regularly utilised across the organisation is to ensure that the Internal / External Consultation component of each agenda item refers to the Community Engagement Strategy, and requires officers to highlight how the Strategy has been used to inform the subject of the agenda item being considered by Council. Both of these items have been included as recommendations of this report.

 

Financial Implications

The review of the Community Engagement Strategy will be undertaken by Council officers within the current budget and resources that are available. There are no additional funds required.

 

Policy

While not directly related, Council’s POL 108 – Public Access to Information Policy and the draft Agency Information Guide (which is presented for consideration at the June Ordinary Council Meeting) are other reference tools that may be used when the community is seeking to access information, however the Council’s Community Engagement Strategy is directly linked to this report.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 


Risk Management Issues for Council

There are many risks associated with community engagement however undertaking the following steps will assist to mitigate them:

 

1.      Work with decision makers

2.      Clarify the decision to be made

3.      Identify stakeholders

4.      Consider legislative requirements

5.      Select the appropriate level of community engagement

6.      Maintain community engagement records

7.      Establish evaluation measures

Internal / External Consultation

The Marketing and Communications Division have been involved in the development of this report and will coordinate the review of the Community Engagement Strategy.

 

Attachments  

 

1.

Community Engagement Strategy - Provided under separate cover

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-8

 

RP-8               Response to Questions with Notice

Author:                        Ingrid Hensley

General Manager:    Robert Knight

          

Analysis:

The following are Responses to Questions/Business with Notice arising from the Ordinary Council Meeting on 22 May 2017.

 

 

Recommendation

That Council receive and note the report outlining responses to Questions/Business with Notice.

 

Key Reasons

The Report below address the Questions/Business with Notice raised during the Ordinary Council Meeting held Monday, 22 May 2017.

 

1.      Councillor D Hayes asked how much will the City of Wagga receive with the unfreezing of the indexation of Federal assistance grants?

 

Response provided by the Finance Sector

 

The Financial Assistance Grant program consists of two components:

 

·           a general purpose component which is distributed between the states and territories according to population (i.e. on a per capita basis), and

·           an identified local road component which is distributed between the states and territories according to fixed historical shares.

 

The freeze related to the local road component, while the population adjustment still occurred each year.

 

The Council received $9,611,117 this financial year for the total Financial Assistance Grant. The 2017/18 year is the first year after the freeze is lifted, with Council officers estimating a conservative 2% increase from 2016/17, which equates to a budgeted $9,803,339 - an estimated $192,222 more than the amount received in 2016/17.

 

The table below highlights the increase in each component anticipated for 2017/18.

 

FAGS Component

2016/17

$

2017/18

$

Variance

$

General Purpose

3,028,963

3,089,542

60,579

Local Roads

6,582,154

6,713,797

131,643

TOTAL

9,611,117

9,803,339

192,222

 

 

 

 

2.      Councillor R Kendall asked how much money will the City of Wagga Wagga not receive with the unfreezing of the indexation of Federal assistance grants?

 

Response provided by the Finance Sector

 

If the freezing of the indexation had not occurred, it would have been likely that the Council would have received $10,779,249 for the 2017/18 financial year (assuming a 2% increase from 2016/17 to 2017/18), as opposed to the current budgeted $9,803,339 – a $975,910 decrease, cumulative over the long term.

 

In terms of the overall loss of income since the freeze came into place in 2014/15, the Council will not have received $2,888,705 in income. This amount would therefore increase by the cumulative $975,910 each year as the base amount was reduced.

 

The table below highlights the variation in each component since the freeze came into place in 2014/15, and what the overall reduction in income has been to date.

 

FAGS Component

2014/15

$

2015/16

$

2016/17

$

2017/18

$

Total

$

Freeze Not Applied – Original LTFP in 2014/15

General Purpose

2,939,261

3,020,328

3,101,704

3,163,738

12,225,032

Local Roads

7,491,323

7,587,635

7,466,187

7,615,511

30,160,656

TOTAL

10,430,584

10,607,964

10,567,891

10,779,249

42,385,688

Freeze Applied

General Purpose

3,045,520

3,038,411

3,028,963

3,089,542

12,202,436

Local Roads

7,063,512

6,935,084

6,582,154

6,713,797

27,294,547

TOTAL

10,109,032

9,973,495

9,611,117

9,803,339

39,496,983

Variation in General Purpose

106,259

18,082

(72,741)

(74,196)

(22,596)

Variation in Local Roads

(427,811)

(652,551)

(884,033)

(901,714)

(2,866,109)

LOSS OF INCOME EACH YEAR

(321,552)

(634,469)

(956,774)

(975,910)

(2,888,705)

 

 

3       Councillor Dan Hayes asked, What will Council do about tapping into the Federal budget measures, such as the Regional Growth Fund?

 

Response provided by the Finance Sector

 

The Federal Government Budget announced $472.2 million in funding for a Regional Growth Fund over 4 years from 2017-18. The overall fund is split into two streams. The first stream is $272.2 million to support major transformational projects in regions undergoing structural adjustment to support long term economic growth. The second stream is an additional $200 million to the Building Better Regions Fund to support new or upgrading of existing infrastructure to support growth, and also to assist smaller community development activities.

 

Council has existing applications in progress with the Building Better Regions Fund and the Regional Growth (Tourism and Investment Fund) for infrastructural projects at the Airport, Riverside, Lake Albert, Pomingalarna Cycle track and the Museum. Officers will continue to monitor the progress of these applications in priority areas, and to examine the case for applying for grants in new areas prioritised by Council. It should be noted though that applications, in most cases require matching funding commitments, and also consideration needs to be given to the expected future operational cost commitments to Council’s budget resulting from infrastructural upgrades.

 

Staff will also continue to assist our Community groups applying to the Community Stream of funding, such as providing help with building business cases and in construction of cost benefit analysis. Finally, Staff will also continue to work closely and collaborate with its contacts in the Federal government around criteria applying to the Structural adjustment infrastructural funding.

 

The General Manager will continue to keep Councillors up to date with the outcomes of applications to these grant funding streams as fund names and dollars may change throughout the process.

 

 

4.      Councillor Dan Hayes raised that Council was sent the preliminary sampling program report by the Department of Defence in regards to the contamination concerns by the Pfos chemical. It is my understanding that the safety levels for pfos contamination have changed and are now significantly lower levels than those used in the report? Is Council aware of this and will they seek further clarification on this matter with the Department of Defence?

 

Response provided by Community Sector

 

Out of the information afforded to Staff the following is provided:

 

The Department of Defence undertook a preliminary sampling program at Forest Hill in June 2016 to identify potential contamination with per- and poly-fluoroalkyl substances (PFAS). A total of five samples were collected at off-base locations at RAAF Base Wagga – three groundwater and two surface water samples. The purpose of the preliminary investigation was to determine whether contamination existed and determine the need for a detailed environmental investigation of the site.

 

The Preliminary Sampling Program report was released in November 2016 and based on the outcome of this preliminary sampling program Defence has determined that RAAF Base Wagga will be subject to a detailed environmental investigation.

 

The interim national Health Based Guidance Values (HBGVs) for PFAS was developed by the Environmental Health Standing Committee (enHealth) in June 2016 to assist relevant authorities in assessing any public health risks associated with the contamination of sites in Australia with per- and poly-fluoroalkyl substances (PFAS). The guidance included interim reference values for perfluorooctanesulfonate (PFOS), perfluorohexanesulfonate (PFHxS) and perfluorooctanoic acid (PFOA) for use in assessing food, drinking water and recreational water.

 


In its interim national guidance, enHealth recommended that Food Standards Australia New Zealand (FSANZ) undertake an assessment of the available toxicity data of PFOS, PFOA and PFHxS and publish relevant reference values to replace the interim toxicity reference values recommended by enHealth. The interim health based guidance values adopted by enHealth have now been replaced by the final health based guidance values for site investigations in Australia.

 

The detailed environmental investigation will determine the nature and extent of PFAS on, and in the vicinity of, the base. The investigation will commence in 2017 and will take approximately 12 months to complete. Defence has indicated the current and future Defence investigations and assessments, including those for RAAF Base Wagga, will use the FSANZ guidance values in place of the enHealth interim values.

 

Defence has been engaging with Council and the local community regarding the environmental investigations. Further information on the environmental investigation that will commence at RAAF Base Wagga can be found at www.defence.gov.au/ID/PFOSPFOA/DefenceSitesPending.ASP 

 

 

5.      Is there an update on the reported footpath issues where the NBN has been installed and the repair job is sub-standard, for example, outside the Home Hotel?

Response provided by Commercial Operations Sector

 

Works to repair the footpath adjacent to the Home Hotel were completed on 26 May 2017.

 

Council staff have been in discussion with LendLease, (agents for NBN) since late last year about the condition of the footpath after the completion of their works. LendLease has agreed to contribute $4,000 towards the overall repair costs of $6,000 - being the costs of repairing their portion of the substandard footpath.

 

The substandard state of the footpath was not entirely the responsibility of LendLease as a result of the NBN installation. Telstra had also carried out works on the corner at some stage and the installation of property stormwater at Home Tavern also resulted in substandard repairs. In addition, LendLease’s work was compromised by a Home Tavern delivery truck driving over the hotmix prior to its setting. The footpath is not trafficable by delivery vehicles.

 

A small number of Lendlease sites (including Home Tavern) were not restored satisfactorily and this issue was taken up with LendLease. The vast majority of sites were completed to a good standard and are not an issue.

 

Council has surveillance officers who inspect the state of its assets full time, noting any defects and adding the repairs to works programs. The surveillance officers respond to customer requests and also do regular, recurring inspections of areas.

 

Council does not monitor works by particular agencies. Telstra, NBN, Essential Energy and other utilities (and their agents) operate under various acts and do not need Council permission for the majority of their works. If any site is not restored to a satisfactory standard then it is usually picked up through a customer request or routine surveillance.

Financial Implications

N/A

Policy

Code of Meeting Practice.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                             RP-9

 

RP-9               Integrated Planning and Reporting - Adoption of Documents

Author:          Tristan Kell

Director:       Natalie Te Pohe

         

Analysis:

This report addresses the Council’s obligations in ensuring legislative compliance and meeting the requirements of the Office of Local Government in adopting and implementing the Integrated Planning and Reporting Framework.

 

 

Recommendation

That Council, having considered all submissions received relating to the exhibited documents by the closing date of 24 May 2017:

a       adopt the Combined Delivery Program and Operational Plan 2017/18

b       adopt the Asset Management Plans: Buildings, Recreational Assets, Sewer, Stormwater and Transport Infrastructure Networks 2017/18

c        adopt the Workforce Plan 2017/21

d       adopt the Fees and Charges for the financial year 2017/18

e       adopt the Long Term Financial Plan 2017/27

f        sets the interest on overdue rates and charges for 2017/18, in accordance with Section 566(3) of the Local Government Act 1993, at 7.50% per annum, calculated on a daily simple interest basis (set in accordance with the limit advised by the NSW Office of Local Government)

g       makes and levy the following Rates and Annual Charges for 2017/18 under the relevant sections of the Local Government Act 1993:

i         Residential – City and Suburbs rate of 0.78380 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value in respect of all rateable lands situated in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, excluding Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

A minimum rate of $665.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate

ii        Residential – Other rate of 0.59020 cents in the dollar calculated on the land value in respect of all rateable land within the Council’s area, which, in the Council’s opinion, is land which:-

(a)     is not less than two (2) hectares and not more than 40 hectares in area

(b)     is either:

(i)   not zoned or otherwise designated for use under an environmental planning instrument

(ii)  zoned or otherwise designated for use under such an environmental planning instrument for non-urban purposes

(c)     does not have a significant and substantial commercial purpose or character

Excludes Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

A minimum rate of $299.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

iii       Residential – Villages rate of 0.52450 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value of all rateable land situated in the centres of population defined by Council Resolution 12/176 as the villages of San Isidore, Gumly Gumly, Tarcutta, Humula, Uranquinty, Mangoplah, Oura, Currawarna, Ladysmith, Galore, Collingullie and North Wagga excluding Business - Villages and Rural land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

A minimum rate of $251.00 for each parcel of land as prescribed under section 548 of the Local Government Act 1993 shall apply to this rate.

iv    Business - City and Suburbs rate of 1.47300 cents in the dollar calculated on the land value of all rateable non-residential land, which cannot be classified as residential, or farmland land in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, in terms of Sections 518 and 529 of the Local Government Act 1993

A minimum rate of $638.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

v     Business - Villages and Rural rate of 0.66070 cents in the dollar calculated on the land value of all rateable land in the Council’s area, in terms of Sections 518 and 529 of the Local Government Act 1993, defined by Council Resolution 12/176, excluding lands defined as Business - City and Suburbs, Residential, and Farmland

A minimum rate of $107.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

vi    Farmland rate of 0.35850 cents in the dollar, calculated on the land value of all rateable land, which, in Council’s opinion, qualifies as farmland as defined in Section 515 of the Local Government Act 1993

A minimum rate of $289.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

Special Rate - Levee Upgrade 


vii   Residential - City and Suburbs Special Rate - Levee upgrade rate of 0.03182 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value in respect of all rateable lands situated in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, excluding Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act 1993, within such centres of population

viii  Residential – Other Special Rate - Levee upgrade rate of 0.02370 cents in the dollar calculated on the land value in respect of all rateable land within the Council’s area, which, in the Council’s opinion, is land which:-

(a)     is not less than two (2) hectares and not more than 40 hectares in area

(b)     is either:

(i)   not zoned or otherwise designated for use under an environmental planning instrument

(ii)  zoned or otherwise designated for use under such an environmental planning instrument for non urban purposes

(c)     does not have a significant and substantial commercial purpose or character

Excludes Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act 1993, within such centres of population

ix     Residential – Villages Special Rate - Levee upgrade rate of 0.02098 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value of all rateable lands situated in the centres of population defined by Council Resolution 12/176 as the villages of San Isidore, Gumly Gumly, Tarcutta, Humula, Uranquinty, Mangoplah, Oura, Currawarna, Ladysmith, Galore, Collingullie and North Wagga excluding Business - Villages and Rural land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

x       Business - City and Suburbs Special Rate - Levee upgrade rate of 0.05925 cents in the dollar calculated on the land value of all rateable non-residential land, which cannot be classified as residential, or farmland land in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, in terms of Sections 518 and 529 of the Local Government Act 1993

xi     Business - Villages and Rural Special Rate - Levee upgrade rate of 0.02650 cents in the dollar calculated on the land value of all rateable land in the Council’s area, in terms of Sections 518 and 529 of the Local Government Act 1993, defined by Council Resolution 12/176, excluding lands defined as Business - City and Suburbs, Residential, and Farmland

xii    Farmland - Special Rate - Levee upgrade rate of 0.00675 cents in the dollar, calculated on the land value of all rateable land, which, in Council’s opinion, qualifies as farmland as defined in Section 515 of the Local Government Act 1993

xiii   Sewerage Services Annual Charge of $498.00 per dwelling unit.  Multiple residence properties are charged at $498.00 per residence, for all residences, and non-strata title residential premises on a single allotment (flats/units) situated within the Council’s centres of population, capable of being connected to the sewerage service scheme except when excluded by specific council policy, such charge being made in terms of Section 501 of the Local Government Act 1993

xiv  Non Residential Sewer Charges

Access charge based on each and every meter connection per non-residential allotment for all non-residential premises and non-residential allotments situated within the Council’s centres of population, capable of being connected to the sewerage service scheme except when excluded by specific council policy, such charge being made in terms of Section 501 of the Local Government Act 1993.

Access charge based on Meter size for 2017/18 is as follows:

20mm

$152.00

25mm

$238.00

32mm

$389.00

40mm

$608.00

50mm

$950.00

80mm

$2,432.00

100mm

$3,800.00

150mm

$8,550.00

Non Residential includes:

(a)     Non-residential strata

(b)     Small community property

(c)     land owned by the Crown, not being land held under a lease for private purposes

(d)     land that belongs to a religious body and is occupied and used in connection with:

(i)    a church or other building used or occupied for public worship

(ii)   a building used or occupied for the purpose of religious teaching or training

(e)     land that belongs to and is occupied and used in connection with a school (being a government school or non-government school within the meaning of the Education Reform Act 1990 or a school in respect of which a certificate of exemption under section 78 of that Act is in force), including:

(i)    a playground that belongs to and is used in connection with the school; and

(ii)   land that belongs to a public benevolent institution or public charity and is used or occupied by the institution or charity for the purposes of the institution or charity

(f)      land that belongs to a public hospital

(g)     land that is vested in the Minister for Health, the Health Administration Corporation or the New South Wales Health Foundation

(h)     land that is vested in a university, or a university college, and is used or occupied by the university or college solely for its purposes

Usage charge

Per kl usage charge of $2.10 per kl will apply to all Non Residential Sewer customers except excluded by specific Council Policy, such charge being made in accordance with Section 501 of the Local Government Act 1993.

xv    Pressure Sewer Scheme – Annual pump maintenance charge (rural residential and villages). An additional sewerage service charge of $155.00 per pump for all premises connected to the sewerage system via a pressure service for the maintenance and replacement of the pump unit as necessary

xvi    Domestic Waste Management Service Charge of $315.00 per service on a per occupancy basis per annum for a once weekly service rendered in the centres of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of Ladysmith, Forest Hill, Tarcutta, Oura, Mangoplah, North Wagga and Gumly Gumly, charged in accordance with the provisions of Section 496 of the Local Government Act 1993

xvii   Domestic Waste Management Service Charge Rural Residential of $315.00 per service to be applied to all properties utilising a waste collection service managed by Council, but outside Council’s defined waste collection service areas charged in accordance with the provisions of Section 496 of the Local Government Act 1993

xviii  Commercial Waste Management Service Charge of $315.00 per occupancy per annum, for a once weekly service rendered in the centre of population and within the scavenging areas defined as the City of Wagga Wagga, and the villages of Ladysmith, Forest Hill, Tarcutta, Oura, Mangoplah, North Wagga and Gumly Gumly, charged in accordance with the provisions of Section 501 of the Local Government Act 1993

xix    Domestic Waste Management Service Charge of $32.00 for each parcel of rateable undeveloped land not receiving a service within the scavenging areas of the City of Wagga Wagga, and the villages of Ladysmith, Forest Hill, Tarcutta, Oura, Mangoplah, and Gumly Gumly, such charge being levied in accordance with the provisions of Sections 496 of the Local Government Act 1993

xx     Domestic Waste Management Service Charge of $32.00 for each parcel of rateable residential land in the waste collection service areas including Lake Albert and Springvale where Council’s Waste Management collection service is not utilized. This only applies those properties that have been previously charged this rate on their notices prior to June 2012. Such charge being levied in accordance with the provisions of Sections 496 of the Local Government Act 1993


xxi   Domestic Waste Management Service Charge of $105.00 for each additional domestic bin, being an additional domestic bin provided over and above the three (3) bins already provided by the service, rendered in the centres of population, and within the scavenging areas defined as the City of Wagga Wagga, and the villages of Ladysmith, Forest Hill, Tarcutta, Oura, Mangoplah, North Wagga and Gumly Gumly, charged in accordance with the provisions of Section 496 of the Local Government Act 1993

xxii   Commercial Waste Management Service Charge of $200.00 for each additional commercial bin, being an additional bin provided over and above the bin already provided by the service, rendered in the centres of population and within the scavenging areas defined as the City of Wagga Wagga, and the villages of Forest Hill, Ladysmith, Mangoplah, Tarcutta, Oura, North Wagga and Gumly Gumly, charged in accordance with the provisions of Section 501 of the Local Government Act 1993

xxiii  Commercial Waste Management Charge – Small Commercial Strata Properties to be applied to all commercial strata properties with a parcel area of less than 70 square metres not utilising a Council commercial waste service, and capable of using waste service funded by the body corporate - $105.00

xxiv  Multi Unit Developments (Non Strata)

Domestic Waste Management Service Charge of $315.00 for each rateable property with an additional bin charge of $105.00 to apply for each additional bin charged in accordance with the provisions of Section 496 of the Local Government Act 1993. For the purposes of Council’s Fees and Charges the definition of Multi-Unit developments (Non Strata) involves the development of two or more residential units on a site at a higher density than general housing development. This reduced charge is available on application to Council, otherwise full Domestic Waste Service Charge of $315.00 applies, per occupancy.

xxv   Stormwater Management Service Charges

Stormwater Management Service charges will be applicable for all urban properties (i.e. residential and business) as referenced below with the following exceptions in accordance with the Division of Local Government (DLG) Stormwater Management Service Charge Guidelines dated July 2006:

·        Non rateable land

·        Crown Land

·        Council Owned Land

·        Land held under lease for private purposes granted under the Housing Act 2001 or the Aboriginal Housing Act 1998

·        Vacant Land

·        Rural Residential or Rural Business land not located in a village, town or city

·        Land belonging to a charity and public benevolent institutions

(a)     Residential Stormwater Management Service Charge of $25.00 per residential property levied in accordance with the provisions of Section 496A of the Local Government Act 1993

(b)     Residential Medium/High Density Stormwater Management Service Charge of $12.50 per occupancy: Residential Strata, Community Title, Multiple Occupancy properties (flats and units), and Retirement Village style developments. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993


(c)     Business Stormwater Management Service Charge of $25.00 per business property. Properties are charged on a basis of $25.00 per 350 square metres of land area. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993

(d)     Business Medium/High Density Stormwater Management Service Charge of $5.00 per occupancy - Business Strata and Multiple Occupancy Business properties. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993

 

Key Reasons

Sustainable Future Framework – Our Approach to Integrated Planning and Reporting (IP&R)

 

Integrated Planning and Reporting (IP&R) is a requirement under NSW State legislation which requires councils to prepare a number of plans which provide details on how Council intends to deliver works and services in the short and long term. Council is committed to IP&R and has tailored the legislated approach to create the Sustainable Future Framework (as shown below) which demonstrates Council’s commitment to achieving integration and long term sustainability.

 

Council’s suite of draft Integrated Planning and Reporting documents have been formulated with consideration to the Community Strategic Plan 2040 – Wagga View previously endorsed by Council as well as the draft Disability Inclusion Action Plan 2017/21. The integration of these documents has also been considered in the preparation of the reports presented as part of the agenda item.

 

These documents together form a suite of plans focussed on Council’s sustainability into the future.

 

Public Exhibition and Submissions Received

 

During the exhibition period Council utilised the following engagement methods to promote the documents and invite submissions from the public

 

·    Public Notices

·    Advertisement and Consultation via “Your Say”

·    Media Release

·    Social Media – Facebook (including boosted posts) and Twitter

·    Public display of all documents at the Civic Centre

 

Submission

Council Officers Response

Request by Wagga Swans AFL Club to have the Anderson Oval Amenities Block upgrade brought forward from 2019/20 to 2018/19

The current amenities schedule gives consideration to the age, condition and utilisation of the existing building assets. The current schedule allows for the Anderson Oval amenities to be refurbished in 2019/20 following the refurbishment of Bolton Park and French’s Fields amenities. When considering the current condition and utilisation of these assets it is recommended that the schedule remain unchanged.

Request for funding - $30,000 for 72 inch ride on lawn mower for Wagga Wagga Polocrosse Club

A combination of Council’s parks staff and contractors mow this location approximately 9 times a year. At this stage, Council officers do not support this request for funding. The applicant is encouraged to submit a grant application during Council’s annual grant process noting that additional funding would be required to be sourced in order to purchase this equipment.

Request for funding - $92,342 for a specialised emergency vehicle  with customised body by Wagga Wagga Rescue squad

Council Officers note the valuable service the Wagga Wagga Rescue squad undertakes. Unfortunately, budget constraints do not allow Council to provide any funding for the emergency vehicle. The applicant is encouraged to submit a grant application during Council’s annual grant process, noting however that additional funding would be required from other agencies to support this purchase.

Request by Wagga City Aero Club in regards to the proposed annual landing fee

A review of the Airport Fees and Charges structure was initiated in January 2017, and a number of different approaches were identified to ensure sustainability of the airport.  The Fees and Charges structure was intended to be workshopped by the Airport Advisory Committee, including consultation with the industry and stakeholders, before implementation.  The delay in establishing the Airport Advisory Committee resulted in that process not being initiated and completed to date.

 

Some elements of the fee structures under consideration were incorporated into the 2017/18 Fees and Charges structure without the explanatory notes that indicated they were subject to stakeholder consultation. It should be noted that all these Fees and Charges are subject to stakeholder consultation.

 

Workforce Plan 2017/18

 

During the public exhibition period, minor amendments were made to the Workforce Plan to clearly outline how the Workforce Plan is funded and to make it clear as to whether headcount or FTE (Full Time Equivalent) numbers were being represented. It should be noted that since implementation of the Workforce Plan 2013-2017 a range of trends were identified, including a decrease in the total workforce by approximately 9%. What needs to be recognised as part of this reduction is that in some areas, this will result in a reduced capacity to deliver community outcomes. The continuous improvement program may identify efficiencies that can be implemented to overcome some part of the reduction in capacity however these will generally not support the total capacity reduction.

 

Fees and Charges 2017/18

 

Tourism Partner Program

During the public exhibition period, a number of corrections were identified in the Fees and Charges document that relate to fees for Council’s Tourism Partner Program.

 

Item Number

Fee Name

2016/17 Adopted Fee

2017/18 Public Exhibition Fee

2017/18 Final Proposed Fee

0063

Regional Tourism Partner

$0.00

$825.00

$907.50

0064

Standard Tourism Partner

$800.00

$825.00

$907.50

0065

Tourism Stakeholder

$300.00

$310.00

$341.00

0066

Boutique Retail, Cafes & Accommodation Partner

$0.00

$400.00

$440.00

 

The 2017/18 Final Proposed Fees for the Tourism Partner Program have already been published as part of the 2017/18 material distributed to potential tourism partners. Over twenty partners have already signed on at the proposed prices.

 

These corrections have been made and the final version of the 2017/18 Fees and Charges document is attached for adoption.

 

Multi Unit Developments (Non Strata)

It is proposed to decrease the minimum unit size currently available for the Domestic Waste collection charges for Multi Unit Developments (Non Strata) on application to Council - down from the current minimum units of 20 down to 2 to make available a fairer charging methodology and also promote waste reductions on multi unit developments (non strata) below 20 units.

 

History

The purpose of having full charge per occupancy was to fairly distribute all Domestic Waste collection and processing costs (recovery costs) across all properties on a per occupancy basis. The Multi-Unit Development (MUD) – Non Strata charge was initially introduced to make available a fairer charging methodology for larger properties with multi units on site – specifically Retirement Homes/Villages. The minimum was set at 20 units specifically to target these types of properties only.

 

The 20 unit minimum methodology could be seen as restrictive, and penalises those multi-unit properties under 20 units, who are currently charged for a full 3 bin service, irrespective of how many bins are on the property for collection.

 

By reducing the minimum number of units to two, this will enable all multi - unit owners, upon application to Council, to take advantage by paying only one full domestic waste charge per property and only paying for any additional bins they may require or need. This equates to a fairer user pays methodology, and also could reduce the number of bins issued and paid for by ratepayers. 

 

The reduction in charges are available to ratepayers on application.

 

Crematorium and Cemeteries

Following the public exhibition period, a number of corrections were identified in the Fees and Charges document that relate to fees for Council’s Crematorium and Cemeteries.

 

Item Number

Fee Name

2016/17 Adopted Fee

2017/18 Public Exhibition Fee

2017/18 Final Proposed Fee

0565

Exhumation Fee – All Cemeteries

$3,660.00

$3,845.00

$4,000.00

0570

Contract Dig/Hand Dig Surcharge Fee – All Cemeteries

$435.00

$455.00

$750.00

 

The increased charge for the Exhumation Fee – All Cemeteries is due to a review being undertaken of the costs associated with this activity. Included in the proposed fee is the requirement to pay staff an additional allowance under an industry award condition for this activity. This increase in the proposed fee allows for cost recovery of this activity.

 

The increased charge for the Hand Dig Surcharge Fee – All Cemeteries is due a review of the costs associated with this activity. This increase in the proposed fee allows for cost recovery of this activity.

 

These corrections have been made and the final version of the 2017/18 Fees and Charges document is attached for adoption.

 

Airport Charges

The specific wording in relation to fees charged to airlines has been adjusted since being publicly exhibited to include “does not apply to airlines until agreed with airlines”.

 

Financial Implications

The development of the 2017/27 Long Term Financial Plan has not been one without its challenges, particularly when presented with an initial deficit position to try to recoup. There have been many reasons for the deficit position initially forecast including the reduction in the Federal Government’s Financial Assistance Grant over the past 3 years; reduction in the rate peg from 1.8% to 1.5% which is not reflective of what it costs councils to do business, along with a reduction in investment income due to the sustained lower interest rates.

 

This reduction in revenue along with increased expectations from the community in relation to delivering outcomes, building new facilities while still managing a significant asset base, aware that there is a large asset renewal gap will place pressure on Council even more so into the future. It is therefore imperative that Council make well-informed and considered decisions that are sustainable into the future noting that there are limited funds available.

 

The 2017/27 Long Term Financial Plan is presented to Council for adoption. A balanced budget position is shown for the 10 year period which was achieved through further operating efficiencies, service reviews and expenditure cuts, particularly relating to salaries, utility costs and operating savings as a result Council’s continuous improvement program.

 

The LTFP is updated and presented to the community and Council on an annual basis. A summary of the 2017/18 budget is shown below:

 

2017/18 Budget Snapshot:

 

Operating:

$109.1 million – total operating income budget

$119.8 million – total operating expenditure budget

 

Capital Works:

$24.0 million - Capital renewals

$17.5 million - New Capital projects

$11.8 million – Capital concepts

$53.3 million – total capital budget

 

Policy

While not Policy specifically, it is worth highlighting that the suite of documents have been created to meet the requirements set in the Integrated Planning and Reporting Guidelines – March 2013.

 

The asset management plans have been formulated with consideration to POL 001 Asset Management Policy.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

Potential lack of resources to deliver planned activities detailed in the Combined DP/OP and potential for delays or interruptions to planned works due to external variables.

Internal / External Consultation

Comprehensive internal and external consultation has taken place in the review and development of these plans.

 

A thorough communication plan was undertaken to ensure the community was advised of the exhibition period and to encourage submissions, including promotion of the exhibition period through Council News and Social Media.

 

A ‘Your Say’ website was also set up and there were 223 visitors to the website during the exhibition period and 39 visitors downloaded a document or graph on the site.

 

3361 people viewed the face book video and 728 of those watched it for more than 10 seconds or more.

 

Link to the Your Say Page http://www.yoursaywagga.com.au/ipr

 

There were several workshops with Councillors during the development of these documents as highlighted below, along with a range of questions and answers that were provided outside of the workshops held.

 

6 February 2017

Budget Workshop 1

Topics Discussed:

1.    Integrated Planning and Reporting

2.    Timeline

3.    Recap on LTFP Financial Strategies

4.    Key Assumptions

5.    Operational Budgets – comparison between 2016/17 and 2017/18

6.    Adjustments to date and other efficiencies identified by officers during the budget development process

7.    Expenditure (operating and capital) against Community Strategic Plan objectives and by Council function

8.    Financial assistance provided to the community

9.    Summary of prior year service cuts and adjustments – focus on FTE’s

10.  Infrastructure gap and Fit for the Future

11.  Capital projects

Councillors in Attendance:

·        Cr Greg Conkey OAM (Mayor)

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Yvonne Braid

·        Cr Dan Hayes

·        Cr Vanessa Keenan

·        Cr Rod Kendall

·        Cr Tim Koschel

·        Cr Kerry Pascoe

 

6 March 2017

Budget Workshop 2

Topics Discussed:

1.   Timeline

2.   Recap on Financial Position

3.   Adjustments since Workshop 1

4.   Footpaths

5.   Potential monetary contribution to PCYC

6.   Potential revenue opportunities

Councillors in Attendance:

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Yvonne Braid

·        Cr Dan Hayes

·        Cr Vanessa Keenan

·        Cr Rod Kendall

 

10 April 2017

Asset Management Plans

Topics Discussed:

1.   Asset Management background

2.   Community service levels

3.   Technical service levels

4.   Funding

Councillors in Attendance:

·        Cr Greg Conkey OAM (Mayor)

·        Cr Yvonne Braid

·        Cr Rod Kendall

·        Cr Tim Koschel

 

 

 

 

 

 

 

Attachments  

 

1.

IPR - Document submissions -2017 - Provided under separate cover

 

2.

Combined Delivery Program and Operational Plan 1718 - Final - Provided under separate cover

 

3.

Long Term Financial Plan_1727_Final - Provided under separate cover

 

4.

Fees and Charges_1718_Final - Provided under separate cover

 

5.

Buildings Asset Management Plan_Final - Provided under separate cover

 

6.

Recreational Assets - Asset Management Plan_Final - Provided under separate cover

 

7.

Sewer Asset Management Plan_Final - Provided under separate cover

 

8.

Stormwater Asset Management Plan_Final - Provided under separate cover

 

9.

Transport Asset Management Plan _ Final - Provided under separate cover

 

10.

Workforce Plan 17/18_Final - Provided under separate cover

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-10

 

RP-10            Integrated Planning and Reporting  Performance Report for the Quarter ended 31 March 2017

Author:          Tristan Kell

Director:       Natalie Te Pohe

         

Analysis:

The attached progress report is a summary document capturing the Council’s performance against the adopted Combined Delivery Program and Operational Plan 2016/17, covering the period 1 January 2017 to 31 March 2017.

 

 

Recommendation

That Council receive the Integrated Planning and Reporting Quarterly Performance Report for the quarter ended 31 March 2017.

 

Key Reasons

Integrated Planning and Reporting Quarterly Performance Report

 

Integrated Planning and Reporting (IP&R) is the planning and reporting framework that Council utilises as a tool to illustrate progress and performance in relation to the communities’ vision.

 

The framework ensures councils illustrate their various plans together, to understand how they interact in planning for the future. The framework opens the way for Council and our community to have important discussions about funding priorities, service levels and shaping local identity and to plan in partnership for a more sustainable future. Another important element of the IP&R framework is reporting and monitoring our performance.

 

A summary of the Council’s performance as at 31 March 2017 is provided in the graphs below with further detail being provided in the attached quarterly performance report.

While explanations are provided in Attachment 1 for those items highlighted as critical in the 4 year delivery program, it is worthwhile noting there are current limitations in the system utilised to allow any other category to be applied, such as the service being on hold.

 

The two services that are identified as critical in the above table include:

 

1       Provide and deliver up to date information to Council stakeholders. The Planning Advisory Committee was dissolved in 2016 and reporting is no longer required. The development industry newsletter is currently being reviewed along with other engagement activities for the industry. Business events were put on hold due to vacancies that existed, and a review is to take place on ways to improve engagement with local businesses in Wagga Wagga which can only be undertaken with the appropriate level of resources.

 

2       Ensure Wagga Wagga Airport is a market leader in delivering regional air services. This was also placed on hold earlier in the year pending the appointment of an Airport Facility Manager.

 

The one project identified as critical was 47192 Airport Redevelop Internal Baggage Claim and Retail Section, where the project is currently in the planning phase, however this would have been placed on hold for a period also pending the appointment of an Airport Facility Manager.

 

The three items identified as critical have therefore been a result of staff vacancies, whereby the roles are now filled and the projects and services are progressing.

 

It should also be noted that there is a significant amount of work currently underway to develop project management reports, which will be used to inform the first quarterly report of the 2017/18 financial year works program.

 

Financial Implications

All program budgets have been adopted by Council and are managed internally via monthly budget reviews. Any required budget variations are reported to Council for resolution in accordance with the POL 052 Budget Policy.


Policy

The general provisions of Council’s Policy POL 001 – Asset Management Policy are applied in the operational activities of the Council.

 

While not Policy specifically, it is worth highlighting the legislative requirements surrounding Integrated Planning and Reporting. Specifically relevant are the following sections of the Local Government Act 1993:

 

404 Delivery program

(5)  The general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months

 

406 Integrated planning and reporting guidelines

(1)  The Departmental Chief Executive is to establish integrated planning and reporting guidelines (referred to in this Chapter as the guidelines) for the purposes of this Chapter.

(2)  The guidelines can impose requirements in connection with the preparation, development and review of, and the contents of, the community strategic plan, resourcing strategy, delivery program, operational plan, community engagement strategy, annual report and state of the environment report of a council.

(4)  A council must ensure that the requirements of the guidelines are complied with.

 

The Integrated Planning and Reporting Guidelines for local government in NSW also refer to the legislative requirement of reporting every six months.

 

It should be noted that Council is being provided reports on a quarterly basis. This is beyond the legislative requirements, however Officers believe that quarterly reporting is a more appropriate timeframe in order to ensure that both Council and the community are better informed on the progress and performance throughout the financial year.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

Engagement with all stakeholders across the community and within the Council is a critical success factor.

 

 

 

Attachments  

 

1.

IPR - Quarterly Performance Report for the period 1 January to 31 March 2017 - Provided under separate cover

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-11

 

RP-11            Financial Performance Report as at 31 May 2017

Author:          Carolyn Rodney

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2016/17 budget variations required to manage the 2016/17 budget and Long Term Financial Plan, and details Wagga Wagga City Council’s external investments and performance as at 31 May 2017.

 

 

Recommendation

That Council:

a       approves the proposed 2016/17 budget variations for the month ended 31 May 2017 and note the balanced budget as presented in this report

b       notes the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Wagga Wagga City Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c        notes details of the external investments as at 31 May 2017 in accordance with section 625 of the Local Government Act 1993

 

Key Reasons

For the month of May 2017, Wagga Wagga City Council (Council) forecasts an overall balanced budget, which has not changed from the reported balanced budget presented for April 2017.

 

Council has experienced a negative monthly investment performance for the month of May that is mainly attributable to Council’s Floating Rate Note (FRN) portfolio having a slight decline in growth for the period. It should be noted that many of these investments continue to trade at a premium.

 


Financial Implications

 

 

OPERATING INCOME

Total operating income is 92% of approved budget which is tracking to budget for the end of May (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 96%.

 

OPERATING EXPENSES

Total operating expenditure is 88% of approved budget which is trending slightly under budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 36% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 54% of approved budget. The RIFL Stage 1 contract commitment has been raised for $13M. Excluding this amount the total capital expenditure is 41% of approved budget.


 

WAGGA WAGGA CITY COUNCIL
STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2016 TO 31 MAY 2017

CONSOLIDATED STATEMENT

 

ORIGINAL
BUDGET
2016/17
$'000

BUDGET ADJ
2016/17
$'000

APPROVED BUDGET
2016/17
$'000

YTD ACTUAL   EXCL COMMT'S 2016/17

COMMT'S 2016/17
$'000

YTD ACTUAL + COMMT'S
2016/17
$'000

YTD % OF BUD

Revenue

 

Rates & Annual Charges

(60,642,286)

0

(60,642,286)

(55,630,208)

0

(55,630,208)

92%

User Charges & Fees

(23,631,263)

(7,012)

(23,638,275)

(20,657,269)

0

(20,657,268)

87%

Interest & Investment Revenue

(3,406,597)

(695,888)

(4,102,485)

(3,834,980)

0

(3,834,980)

93%

Other Revenues

(3,123,096)

408,014

(2,715,082)

(2,644,595)

0

(2,644,595)

97%

Operating Grants & Contributions

(14,779,516)

(1,224,281)

(16,003,797)

(15,368,582)

0

(15,368,582)

96%

Capital Grants & Contributions

(34,768,294)

(22,641,920)

(57,410,214)

(22,916,462)

0

(22,916,462)

40%

Total Revenue

(140,351,052)

(24,161,087)

(164,512,139)

(121,052,095)

0

(121,052,095)

74%

 

 

Expenses

 

Employee Benefits & On-Costs

42,105,886

52,088

42,157,974

36,986,538

15,268

37,001,806

88%

Borrowing Costs

3,953,083

(157,682)

3,795,402

2,784,768

0

2,784,768

73%

Materials & Contracts

2,722,383

(107,903)

2,614,480

9,928,562

1,161,125

11,089,687

424%

Depreciation & Amortisation

32,405,375

0

32,405,375

29,704,927

0

29,704,927

92%

Other Expenses

37,493,005

3,934,686

41,427,692

24,953,203

2,101,707

27,054,910

65%

Total Expenses

118,679,732

3,721,190

122,400,922

104,357,998

3,278,100

107,636,098

88%

 

 

Net Operating (Profit)/Loss

(21,671,319)

(20,439,897)

(42,111,217)

(16,694,098)

3,278,100

(13,415,997)

 

 

 

 

 

 

 

 

 

Net Operating (Profit)/Loss before Capital Grants & Contributions

13,096,975

2,202,023

15,298,997

6,222,364

3,278,100

9,500,464

 

 

 

Cap/Reserve Movements

Capital Exp - Renewals

24,265,446

9,194,289

33,459,735

13,566,093

4,641,133

18,207,227

54%

Capital Exp - New Projects

45,730,456

10,534,056

56,264,512

18,086,140

15,702,879

33,789,019

60%

Capital Exp - Project Concepts

8,264,763

27,020

8,291,783

1,970

124,595

126,565

2%

Loan Repayments

2,603,821

(173,623)

2,430,198

2,227,680

0

2,227,680

92%

New Loan Borrowings

(13,859,917)

7,992,810

(5,867,108)

0

0

0

0%

Sale of Assets

(4,982,151)

2,968,619

(2,013,532)

(3,146,965)

0

(3,146,965)

156%

Net Movements Reserves

(7,945,724)

(10,103,272)

(18,048,996)

0

0

0

0%

Total Cap/Res Movements

54,076,694

20,439,897

74,516,591

30,734,918

20,468,607

51,203,525

69%

 

 

Net Result after Depreciation

32,405,375

0

32,405,375

14,040,821

23,746,707

37,787,528

 

 

 

Add back Depreciation Expense

32,405,375

0

32,405,375

29,704,927

0

29,704,927

 

 

 

Cash Budget (Surplus)/Deficit

(0)

0

(0)

(15,664,106)

23,746,707

8,082,601

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2016/17 Budget Result as adopted by Council

Total Budget Variations approved as reported to 22 May 2017 Council Meeting

Budget variations for May 2017

$0

$0

 

$0

Proposed revised budget result for 31 May 2017

$0

 

 

The proposed Budget Variations to 31 May 2017 are listed below:

 

Budget Variation

Amount

Funding Source

Net Impact

Fav/ (Unfav)

1 – We are an engaged and involved community

Botanic Gardens Museum Master Plan

$10K

Exhibition Signage ($4K)

Willans Hill Museum Salaries ($6K)

Nil

Additional funds of $10K are required to be added to the current $50K Botanic Gardens Museum Master Plan budget, bringing the total budget up to $60K.  The additional funds are required due to the original quote being 18 months old, along with surveying costs being more than originally anticipated. It is proposed to fund this variation from existing Museum Exhibition Signage budget savings and Willans Hill Museum Salaries budget due to vacancies.

2 – We are a safe and healthy community

Embellishment of Estella Rise Park

$128K

Section 94 Reserve ($128K)

Nil

Funds are required for the embellishment of Estella Rise Park to complete the works in the suburb of Gobbagombalin. This is a legacy item where the developer paid S94 developer contributions and it was agreed for the developer to complete the embellishment works for the park, resulting in a payment for these works. The works have been undertaken and are in accordance with Council officer’s expectations. It is proposed to fund the variation from Open Space Section 94 Item OS35.

SURPLUS/(DEFICIT)

 

 

$0K


Current Restrictions

 

WAGGA WAGGA CITY COUNCIL

RESERVES SUMMARY

31 MAY 2017

 

Approved Changes

 

 

 

CLOSING BALANCE 2015/16

ADOPTED RESERVE TRANSFERS 2016/17

BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 22.05.2017

RECOMM CHANGES for Council Resolution

REVISED BALANCE

 

 

Externally Restricted

 

Developer Contributions

(19,387,519)

1,683,496

1,033,853

128,000

(16,542,169)

Sewer Fund Reserves

(21,286,523)

2,385,453

3,606,841

(15,294,229)

Solid Waste Reserves

(12,803,085)

751,764

391,936

(11,659,386)

Specific Purpose Unexpended Grants/Contributions

(3,473,810)

0

3,473,810

0

Stormwater Levy Reserves

(2,537,418)

(228,466)

164,020

(2,601,864)

Total Externally Restricted

(59,488,355)

4,592,247

8,670,460

128,000

(46,097,647)

 

 

Internally Restricted

 

Airport Reserve

(202,674)

(65,492)

(32,583)

(300,749)

Art Gallery Reserve

(48,490)

(3,500)

17,500

(34,490)

Ashmont Community Facility Reserve

(3,000)

(1,500)

0

(4,500)

Bridge Replacement Reserve

(646,667)

140,000

420,000

(86,667)

CBD Carparking Facilities Reserve

(936,300)

(94,195)

293,949

(736,546)

CCTV Reserve

(54,476)

(10,000)

0

(64,476)

Cemetery Perpetual Reserve

(123,860)

(89,661)

200,000

(13,521)

Cemetery Reserve

(308,649)

(136,637)

271,552

(173,734)

Civic Theatre Operating Reserve

0

(100,000)

0

(100,000)

Civic Theatre Technical Infrastructure Reserve

(55,450)

(50,000)

0

(105,450)

Civil Projects Reserve

(155,883)

0

0

(155,883)

Community Amenities Reserve

(5,685)

0

0

(5,685)

Council Election Reserve

(417,616)

236,558

25,000

(156,058)

Economic Development Incentives Reserve

(19,500)

0

0

(19,500)

Emergency Events Reserve

 

 

(133,829)

 

(133,829)

Employee Leave Entitlements Gen Fund Reserve

(3,352,639)

0

0

(3,352,639)

Estella Community Centre Reserve

(230,992)

0

0

(230,992)

Family Day Care Reserve

(135,608)

14,606

0

(121,002)

Fit for the Future Reserve

(952,184)

388,225

(1,845,335)

(2,409,294)

Generic Projects Saving

(927,180)

(116,966)

103,039

(941,106)

Glenfield Community Centre Reserve

(15,704)

(2,000)

0

(17,704)

Grassroots Cricket Reserve

(45,942)

(15,000)

0

(60,942)

Gravel Pit Restoration Reserve

(738,010)

0

25,000

(713,010)

Gurwood Street Property Reserve

(50,454)

0

0

(50,454)

Industrial Land Development Reserve

(328,851)

0

0

(328,851)

Information Services / E-Business Reserve

(378,713)

0

0

(378,713)

Infrastructure Replacement Reserve

(77,488)

(887)

(41,092)

(119,467)

Insurance Variations Reserve

(28,644)

0

0

(28,644)

Internal Loans Reserve

(1,289,806)

(629,241)

444,842

(1,474,205)

Lake Albert Improvements Reserve

(113,972)

0

113,789

(182)

LEP Preparation Reserve

(38,665)

0

36,120

(2,545)

Livestock Marketing Centre Reserve

(8,095,560)

3,215,056

1,305,773

(3,574,732)

Lloyd Environmental Projects Reserve

(101,371)

0

0

(101,371)

Museum Acquisitions Reserve

(39,378)

0

0

(39,378)

Oasis Building Renewal Reserve

(122,000)

(50,000)

121,000

(51,000)

Oasis Plant Reserve

(1,005,347)

(110,000)

0

(1,115,347)

Parks & Recreation Projects

(91,288)

0

86,000

(5,288)

Pedestrian River Crossing (old Riverside) Reserve

(198,031)

150,000

0

(48,031)

Plant Replacement Reserve

(5,145,588)

(151,353)

158,636

(5,138,305)

Playground Equipment Replacement Reserve

0

(51,230)

0

(51,230)

Project Carryovers Reserve

(1,841,669)

0

1,841,669

(0)

Public Art Reserve

(199,713)

137,579

51,424

(10,711)

Robertson Oval Redevelopment Reserve

(86,697)

0

0

(86,697)

Senior Citizens Centre Reserve

(11,627)

(2,000)

0

(13,627)

Silverlite Reserve

(29,980)

0

0

(29,980)

Sister Cities Reserve

(30,914)

(10,000)

5,000

(35,914)

Stormwater Drainage Reserve

(473,996)

0

300,318

(173,678)

Strategic Real Property Reserve

(5,136)

0

(314,073)

(319,209)

Street Lighting Replacement Reserve

(44,755)

(30,000)

0

(74,755)

Subdivision Tree Planting Reserve

(195,795)

40,000

0

(155,795)

Sustainable Energy Reserve

(430,442)

(90,000)

0

(520,442)

Traffic Committee Reserve

0

(50,000)

0

(50,000)

Unexpended External Loans Reserve

(163,087)

0

0

(163,087)

Total Internally Restricted

(29,995,474)

2,462,361

3,453,699

0

(24,079,414)

 

 

Total Restricted

(89,483,829)

7,054,608

12,124,160

128,000

(70,177,061)

 

 

 


Investment Summary as at 31 May 2017

 

In accordance with Clause 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

 

Institution

Rating

Closing Balance
Invested
30/04/2017
$

Closing Balance
Invested
31/05/2017
$

May
EOM
Current Yield
%

May
EOM
%
of Portfolio

Investment
Date

Maturity
Date

Term
(mth)

Short Term Deposits

 

 

 

 

 

 

 

 

Police Credit Union

NR

1,000,000

1,000,000

2.87%

0.93%

6/12/2016

6/12/2017

12

BOQ

BBB+

2,000,000

2,000,000

2.80%

1.85%

7/12/2016

7/07/2017

12

Bank of Sydney

NR

2,000,000

2,000,000

2.75%

1.85%

30/09/2016

29/09/2017

12

CUA

BBB

1,000,000

1,000,000

2.80%

0.93%

9/02/2017

5/01/2018

11

NAB

AA-

1,000,000

0

0.00%

0.00%

25/10/2016

25/05/2017

7

AMP

A

2,000,000

2,000,000

3.00%

1.85%

2/08/2016

2/08/2017

12

BOQ

BBB+

1,000,000

0

0.00%

0.00%

7/11/2016

8/05/2017

6

Bankwest

AA-

2,000,000

2,000,000

2.50%

1.85%

4/04/2017

23/06/2017

3

ME Bank

BBB

2,000,000

2,000,000

2.80%

1.85%

16/12/2016

16/10/2017

10

Bankwest

AA-

3,000,000

0

0.00%

0.00%

2/03/2017

1/05/2017

2

Beyond Bank

BBB+

2,000,000

0

0.00%

0.00%

2/03/2017

31/05/2017

3

CUA

BBB

1,000,000

1,000,000

2.75%

0.93%

3/03/2017

2/03/2018

12

Total Short Term Deposits

 

20,000,000

13,000,000

2.78%

12.03%

 

 

 

At Call Accounts

 

 

 

 

 

 

 

 

NAB

AA-

809,916

2,620,938

1.50%

2.43%

N/A

N/A

N/A

NAB

AA-

5,431,154

15,442,987

2.19%

14.29%

N/A

N/A

N/A

AMP

A

180,862

181,182

2.15%

0.17%

N/A

N/A

N/A

Beyond Bank

BBB+

147,983

148,133

1.00%

0.14%

N/A

N/A

N/A

CBA

AA-

37,684

44,737

0.00%

0.04%

N/A

N/A

N/A

Total At Call Accounts

 

6,607,598

18,437,977

2.08%

17.06%

 

 

 

Medium Term Deposits

 

 

 

 

 

 

 

 

RaboBank

A+

1,000,000

1,000,000

5.90%

0.93%

4/06/2012

5/06/2017

60

BOQ

BBB+

1,000,000

1,000,000

6.30%

0.93%

22/08/2012

22/08/2017

60

ING Bank

A-

3,000,000

3,000,000

6.00%

2.78%

24/08/2012

24/08/2017

60

Hume Building Society

NR

1,009,123

1,009,123

4.10%

0.93%

21/08/2014

21/08/2017

36

Banana Coast CU

NR

1,000,000

1,000,000

4.25%

0.93%

3/06/2014

2/06/2017

36

ME Bank

BBB

2,000,000

2,000,000

4.28%

1.85%

2/09/2014

2/09/2019

60

Rabobank

A+

1,000,000

1,000,000

4.10%

0.93%

5/12/2014

5/12/2019

60

Beyond Bank

BBB+

990,000

990,000

3.70%

0.92%

4/03/2015

4/03/2018

36

Beyond Bank

BBB+

990,000

990,000

3.70%

0.92%

11/03/2015

11/03/2018

36

AMP

A

2,000,000

2,000,000

3.10%

1.85%

2/06/2015

2/06/2017

24

AMP

A

1,000,000

1,000,000

3.10%

0.93%

13/07/2015

13/07/2017

24

Newcastle Permanent

BBB

1,000,000

1,000,000

3.00%

0.93%

12/08/2016

12/08/2019

36

Rabobank

A+

1,000,000

1,000,000

3.20%

0.93%

25/08/2016

25/08/2021

60

Newcastle Permanent

BBB

1,000,000

1,000,000

3.00%

0.93%

31/08/2016

30/08/2019

36

Police Credit Union

NR

1,000,000

1,000,000

2.90%

0.93%

8/09/2016

10/09/2018

24

Newcastle Permanent

BBB

2,000,000

2,000,000

3.00%

1.85%

10/02/2017

11/02/2019

24

Westpac

AA-

3,000,000

3,000,000

3.10%

2.78%

10/03/2017

10/03/2022

60

Total Medium Term Deposits

 

23,989,123

23,989,123

3.97%

22.20%

 

 

 

Institution

Rating

Closing Balance
Invested
30/04/2017
$

Closing Balance
Invested
31/05/2017
$

May
EOM
Current Yield
%

May
EOM
%
of Portfolio

Investment
Date

Maturity
Date

Term
(mth)

Floating Rate Notes - Senior Debt

 

 

 

 

 

 

 

 

Bendigo-Adelaide

BBB+

1,004,232

1,005,350

BBSW + 93

0.93%

17/09/2014

17/09/2019

60

BOQ

BBB+

2,010,860

2,013,860

BBSW + 110

1.86%

5/08/2014

24/06/2019

58

BOQ

BBB+

1,003,211

1,004,500

BBSW + 107

0.93%

6/11/2014

6/11/2019

60

BOQ

BBB+

1,009,738

1,004,500

BBSW + 107

0.93%

10/11/2014

6/11/2019

60

ME Bank

BBB

1,005,930

1,001,540

BBSW + 100

0.93%

17/11/2014

17/11/2017

36

ME Bank

BBB

1,000,665

1,001,540

BBSW + 100

0.93%

17/11/2014

17/11/2017

36

Teachers Mutual

BBB

1,005,977

1,000,830

BBSW + 105

0.93%

4/12/2014

4/12/2017

36

Newcastle Permanent

BBB

1,006,660

1,001,300

BBSW + 110

0.93%

27/02/2015

27/02/2018

36

Macquarie Bank

A

2,018,867

2,012,520

BBSW + 110

1.86%

3/03/2015

3/03/2020

60

ANZ

AA-

753,232

755,138

BBSW + 82

0.70%

17/04/2015

17/04/2020

60

Heritage Bank

BBB+

1,000,880

1,002,390

BBSW + 115

0.93%

7/05/2015

7/05/2018

36

NAB

AA-

1,005,798

1,002,650

BBSW + 80

0.93%

3/06/2015

3/06/2020

60

Heritage Bank

BBB+

1,000,880

1,002,390

BBSW + 115

0.93%

9/06/2015

7/05/2018

35

CBA

AA-

1,005,672

1,008,670

BBSW + 90

0.93%

17/07/2015

17/07/2020

60

Westpac

AA-

1,004,990

1,008,010

BBSW + 90

0.93%

28/07/2015

28/07/2020

60

Bendigo-Adelaide

BBB+

1,008,260

1,002,430

BBSW + 110

0.93%

18/08/2015

18/08/2020

60

Credit Suisse

A

1,008,970

1,004,150

BBSW + 105

0.93%

24/08/2015

24/08/2018

36

Bendigo-Adelaide

BBB+

1,008,805

1,002,430

BBSW + 110

0.93%

28/09/2015

18/08/2020

59

Westpac

AA-

2,007,856

2,016,020

BBSW + 90

1.87%

30/09/2015

28/07/2020

58

Suncorp-Metway

A+

1,010,124

1,014,480

BBSW + 125

0.94%

20/10/2015

20/10/2020

60

Westpac

AA-

4,040,560

4,052,600

BBSW + 108

3.75%

28/10/2015

28/10/2020

60

AMP

A

1,816,758

1,820,124

BBSW + 110

1.68%

11/12/2015

11/06/2019

42

CBA

AA-

1,012,750

1,016,540

BBSW + 115

0.94%

18/01/2016

18/01/2021

60

BOQ

BBB+

1,002,927

1,004,970

BBSW + 100

0.93%

5/02/2016

5/02/2018

24

Rabobank

A+

2,050,912

2,042,320

BBSW + 150

1.89%

4/03/2016

4/03/2021

60

Newcastle Permanent

BBB

1,008,261

1,011,280

BBSW + 160

0.94%

22/03/2016

22/03/2019

36

CUA

BBB

2,022,356

2,023,200

BBSW + 160

1.87%

1/04/2016

1/04/2019

36

ANZ

AA-

1,015,298

1,018,790

BBSW + 118

0.94%

7/04/2016

7/04/2021

60

Suncorp-Metway

A+

1,014,257

1,019,340

BBSW + 138

0.94%

21/04/2016

12/04/2021

60

AMP

A

1,019,894

1,013,150

BBSW + 135

0.94%

24/05/2016

24/05/2021

60

Westpac

AA-

1,017,290

1,012,810

BBSW + 117

0.94%

3/06/2016

3/06/2021

60

CBA

AA-

1,016,236

1,019,010

BBSW + 121

0.94%

12/07/2016

12/07/2021

60

ANZ

AA-

2,034,260

2,026,600

BBSW + 113

1.88%

16/08/2016

16/08/2021

60

BOQ

BBB+

1,510,874

1,510,080

BBSW + 117

1.40%

26/10/2016

26/10/2020

48

NAB

AA-

1,007,027

1,011,940

BBSW + 105

0.94%

21/10/2016

21/10/2021

60

Teachers Mutual

BBB

1,502,300

1,505,340

BBSW + 140

1.39%

28/10/2016

28/10/2019

36

Bendigo-Adelaide

BBB+

1,007,974

1,002,940

BBSW + 110

0.93%

21/11/2016

21/02/2020

39

Westpac

AA-

1,007,540

1,011,880

BBSW + 111

0.94%

7/02/2017

7/02/2022

60

ANZ

AA-

1,007,390

1,004,680

BBSW + 100

0.93%

7/03/2017

7/03/2022

60

CUA

BBB

753,432

752,070

BBSW + 130

0.70%

20/03/2017

20/03/2020

36

Heritage Bank

BBB+

0

601,146

BBSW + 130

0.56%

4/05/2017

4/05/2020

36

Total Floating Rate Notes - Senior Debt

 

50,749,904

51,345,508

 

46.95%

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

NSW Tcorp

NR

1,292,843

1,301,899

0.70%

1.20%

17/03/2014

1/03/2022

95

Total Managed Funds

 

1,292,843

1,301,899

0.70%

1.20%

 

 

 

TOTAL CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

102,639,468

108,074,507

2.70%

100.00%

 

 

 

LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH

 

2,594,187

2,394,452

 

 

 

 

 

TOTAL WWCC CASH ASSETS, CASH
EQUIVALENTS & INVESTMENTS

 

100,045,281

105,680,055

 

 

 

 

 

 

 

Wagga Wagga City Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 48% across a broad range of counterparties. Cash equates to 17% of Council’s portfolio with Term Deposits around 34% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are well within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

During May, rating agency Standards & Poor’s (S&P) downgraded credit ratings for 23 banks. The two key downgrades were Bank of Queensland (BoQ) and Bendigo-Adelaide Bank, changing credit ratings from A- to BBB+. The downgrade of these two banks has resulted in the BBB/NR rating allocation being near full capacity.  Council has 12.54% of its portfolio invested in these two banks. Council staff will continue to be mindful of these allocation capacities when investing funds in the future.

 

Investment Portfolio Balance

 

Wagga Wagga City Council’s investment portfolio balance has increased from the previous month’s balance, up from $100.0M to $105.7M. This is reflective of the fourth quarter rates instalment being due on 31 May 2017.

 

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed the following investment securities during May 2017:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

NAB Term Deposit

$1M

7 months

2.74%

This term deposit was redeemed due to poor reinvestment rates with NAB.

Bank of Queensland Term Deposit

$1M

6 months

2.80%

This term deposit was redeemed for cashflow purposes.

Bankwest Term Deposit

$3M

2 months

2.50%

This term deposit was redeemed for cashflow purposes.

Beyond Bank Term Deposit

$2M

3 months

2.65%

This term deposit was redeemed to ensure continued compliance with Council’s investment policy (due to the recent downgrade of certain financial institutions).

 

New Investments – Council purchased the following investment securities during May 2017:

 

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Heritage Bank Floating Rate Note

$600K

3 years

BBSW + 130

Council’s independent Financial Advisor CPG, advised that this Floating Rate Note represented good value. Council originally requested a $1M security, however with high demand for this offer, Council was only allocated a $600K parcel.

Rollovers – Council did not rollover any investment securities during May 2017.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totaled $247,738 that compares unfavourably with the budget for the period of $315,584 – under performing budget for the May month by $67,846. This is mainly attributable to Council’s Floating Rate Note (FRN) portfolio having a slight decline in growth for the May period. It should be noted that many of these investments continue to trade at a premium.

 

The capital market value of these FRN investments will fluctuate from month to month and that Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is also important to note that Council’s investment portfolio balance has consistently been over $100M, which is tracking above what was originally predicted. This is mainly due to timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the coming months the portfolio balance will reduce with the construction of major projects.

 

Due to the continued high balance of the investment portfolio, Council officers have reviewed the budget for interest on investments and revised up by $700,000 - reported to Council at the 24 April 2017 Council Meeting. This revised income budget figure is reflective of the anticipated amounts to be received for the remainder of the 2016/17 financial year. The below graph includes the proposed revised income budget.

 

 

Council’s portfolio performance continues to be anchored by the longer-dated deposits in the portfolio, particularly those locked in above 4% yields. It is to be noted that the average deposit yield will inevitably fall as some of the longer-dated deposits mature throughout the 2017 calendar year.

 

 

In comparison to the AusBond Bank Bill Index* (+1.84%pa), Council’s investment portfolio in total returned 2.70% for April. Short term deposits returned 2.78%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 August 2013.

 

Carolyn Rodney

Responsible Accounting Officer

Policy

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

Investments are reported in accordance with Council’s POL 075 Investment Policy.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

All relevant areas within Council have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-12

 

RP-12            PCYC Youth Hub Proposal

Author:          Ben Creighton

Director:       Natalie Te Pohe

         

Analysis:

PCYC NSW recently received development approval for the construction of an $18 Million Youth Hub in Fitzhardinge Street Wagga Wagga. They are now seeking funding contributions from all levels of Government to gain the required capital to complete the project.

 

PCYC have requested that Council contribute $3 Million to this project and have provided copies of project and operational documentation in support of this request. (Attachment 1)

 

 

Recommendation

That Council:

a       subject to confirmation received by the Council, in writing, of the successful funding allocations that allow for the construction of the Youth Hub to proceed, contribute a maximum of $1 Million (excluding the additional interest cost to Council of $107,470) to the capital cost of the proposed PCYC Youth Hub to be funded by:

i         allowing PCYC to sell Council owned land in Spring Street (Lot 20 DP 22260) and the Council owned former laneway in Gurwood Street (Lot 1, DP 1208979) as a package with their existing site and retain funds generated from the sale of the Council land estimated to be $483,333

ii        the waiving of the S94A developer contributions of $152,420

iii       a cash contribution of $364,247

b       provide the cash contribution upon completion of construction of the Youth Hub

c        resolve the boundary discrepancy issue between Robertson Oval and the new PCYC Fitzhardinge Street location as a part of the agreement

d       apply to the registered owners of Lot 306 DP 757249 and Lot 7069 DP 1043666 for consent to undertake a boundary adjustment as outlined in the body of this report

e       develop a formal funding partnership agreement with PCYC NSW for this contribution that incorporate the conditions outlined in this Council resolution

f        delegate authority to the General Manager or their delegate to execute all necessary documents on behalf of Council

g       note and approve the following budget variations required to be included in Council’s Long Term Financial Plan:

i         additional borrowings of $364,247 (subject to confirmation of the proceeds from the Spring Street land sale) in 2018/19

ii        annual repayments (principal and interest) over 10 years, commencing in 2019/20 of $47,172 (noting that this will be subject to the borrowing rate at the time, however 5% over 10 years has been assumed)

iii       waive the S94A developer contributions of $152,420 noting that this reduces the funds that would have been available for public facilities across the community as outlined in the S94A Levy Contributions Plan

iv       an increase of $364,247 (subject to confirmation of the proceeds from the sale of land in Spring Street as outlined in part (a)(i)) in S356 financial assistance grants expenditure

h       Note that the debt servicing costs of $47,172 (principal and interest) would be funded from a combination of new income received through the additional sale of sponsorship at sportsgrounds and a reduction  in the recreation programming budget allocation which is utilised to provide workshops and other programming to the community.

i         advise the PCYC that this contribution is a one-off, and that no further operating contribution or subsidy will be provided

 

Key Reasons

It is well recognised the positive impact that PCYC NSW has had within Wagga Wagga over the past 50 years and the potential benefits the proposed Youth Hub development could offer the community.

 

There are no identified funding sources within the Council’s Long Term Financial Plan for this project. Any cash contribution made to the project will require Council to borrow for the contribution and therefore have an ongoing impact until the loan proceeds are repaid.

 

At a Councillor workshop held on 5 June 2017, a number of options were discussed in regards to providing a capital contribution to the PCYC Youth Hub project. Based on the discussion and after consideration of the impact on Council’s Long Term Financial Plan it is recommended that Council provide a maximum $1 Million capital contribution to the project (excluding interest on borrowings). This contribution would be funded from land sales, the waiving of S94A contributions and loan borrowings of $364,247 in the 2018/19 financial year. The total debt servicing costs would equate to approximately $47,172 per year (principal and interest), totalling $471,717 over the 10 year borrowing period. The overall contribution therefore needs to be recognised as being $1,107,470 which is a significant contribution to make to any organisation, and clearly recognises the value that Council places on PCYC and the services they provide.

 

It has also been identified that there is a historical boundary discrepancy on the boundary between PCYC’s proposed Youth Hub site and Robertson Oval which has resulted in a light tower, coach’s boxes and cricket nets encroaching across the lot boundary.

 

 

 

Council officers have discussed this discrepancy with the Department of Primary Industries as the ownership of both sites resides with the Crown. In these discussions it was advised that the most cost effective way of resolving this issue is to do a boundary adjustment and move approximately 1m-1.5m of the eastern edge of the adjacent PCYC lot into Robertson Oval. This will require approval from PCYC as the perpetual lease holder.

 

This issue was also identified in the PCYC Statement of Environmental Effects that was submitted for the Youth Hub development application. In this it was noted that these assets were considered in the PCYC Youth Hub design.

 

It is proposed that this issue be resolved through the partnership funding agreement.

 

Financial Implications

The total estimated cost of providing a $1,000,000 capital contribution to the PCYC Youth Hub would be $1,107,470 inclusive of the interest on borrowings.

 

Options for Contributions

Funding Source

Impact

Borrowings of $364,247

$471,717 total repayment ($364,247 principal and $107,470 interest).

 

$47,172 annual repayments over 10 years, commencing in 2019/20.

 

A reduction in services, as outlined below.

 

NB: LTFP borrowings rate assumptions:

5% over 10 years

Allow PCYC to sell Council owned Spring Street land and the Council owned former laneway on Gurwood Street as a package with their existing site and then retain the funds generated from the sale

Council officers undertook a valuation of the total site which estimated to be $1,450,000 with Council owning approximately 1/3 of the total land area.

(Attachment 2)

Waiving of Development Contributions

$152,420 of contribution would not be received.

 

Any addition in expenditure creates further pressure on Council’s already tight operating budgets. Council officers have reviewed the operating budgets included in the current draft Long Term Financial Plan and have not been able to identify an existing budget to fund the repayments that does not result in a reduction of services.

 

As a result, it is proposed to fund the $47,172 annual repayments via a mix of new income received through the additional sale of sponsorship at sportsgrounds in accordance with the Sportsground Sponsorship Signage Strategy, along with a reduction of existing recreation programming budgets. The level of service reduction is dependent upon how much income can be raised through the selling of sponsorship, however given this is unlikely to be sufficient, a reduction in the recreation programming area (currently used to provide workshops and other programming for the community) will occur. The current funding level for recreation programming is approximately $23,000 per annum for the duration of the Long Term Financial Plan. If this still fails to achieve the required savings, the remainder would be funded from the renewal program for recreation facilities however this will reduce the ability to maintain the current asset condition.

 

If the Council supports the initial request from PCYC of a $3 Million contribution the impact is more significant. The $3 Million contribution would consist of the following:

a)      $152,420 in waiving the S94A contributions

b)      $483,333 (estimated) sale proceeds of the Spring Street land

c)      $2,364,247 borrowings principal

It should be noted that interest repayments of $697,561 would be incurred in addition to the $3 Million, therefore equating to annual repayments of $306,181 over 10 years (assuming an interest rate of 5%).

 

A decision of this magnitude would require a further report to Council in order to determine what services, facilities or infrastructure would need to be reduced or removed from the Long Term Financial Plan in order to support such an investment.

Policy

·        Recreation and Open Space Strategy

·        Bolton Park/Robertson Oval and Wagga Wagga Exhibition Centre Master Plan


Link to Strategic Plan

Safe and Healthy Community

Objective: We have access to health and support services that cater for all our needs

Outcome: We have services that support us

 

Risk Management Issues for Council

There is the potential that the funding source identified for the $47,172 annual loan repayments is not able to be achieved, which will place further pressure on Council’s overall budget and potentially start to impact on the condition of recreation assets.

Internal / External Consultation

PCYC CEO Mr Dominic Teakle presented the details of their funding request to staff and Councillors.

 

Internal consultation has been undertaken with Council’s City Strategy, Finance and Property divisions.

 

Councillor Workshops on this topic were held on 20 February and 5 June 2017 with the following Councillors in attendance:

 

20 February

5 June

·        Cr Greg Conkey OAM (Mayor)

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Yvonne Braid

·        Cr Rod Kendall

·        Cr Tim Koschel

·        Cr Kerry Pascoe

 

·        Cr Greg Conkey OAM (Mayor)

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Yvonne Braid

·        Cr Dan Hayes

·        Cr Tim Koschel

·        Cr Kerry Pascoe

 

 

Attachments  

 

1.

PCYC Business Case - Provided under separate cover

 

2.

Land Valuation

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-12

 



























Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                             RP-12

 



Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                              RP-12

 




Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                             RP-12

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-13

 

RP-13            Harris Park Master Plan

Author:          Ben Creighton

Director:       Natalie Te Pohe

         

Analysis:

Harris Park is an ageing sports facility located within the suburb of Mt Austin. In recent years staff have received numerous requests for the upgrade of this facility. Staff have also received a request from the South City Bulls for the development of junior fields at Harris Park.

 

In order to determine the future requirements for this precinct a draft Master Plan has been developed following community consultation and stakeholder engagement.

 

 

Recommendation

That Council:

a       receives the draft Harris Park Master Plan

b       place the draft Harris Park Master Plan on public exhibition for a period exceeding 28 days from 28 June to 28 July 2017, and invite public submissions on the draft document

c        adopt the Harris Park Master Plan if no submissions are received

d       note that if submissions are received, a further report will be presented to the Council following the public exhibition period:

i         addressing any submission made in respect of the proposed Harris Park Master Plan

ii        proposing adoption of the Harris Park Master Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Key Reasons

The outcomes of the draft Harris Park Master Plan are consistent with the recommendations of the draft Wagga Wagga Recreation, Open Space and Community Strategy and draft Wagga Wagga Activation Strategy that are currently being prepared by Council officers.

 

The draft Master Plan is not intended to be a replacement for the carrying out of detailed project planning. All identified projects and actions will require a business case to confirm project feasibility, project cost estimates and allow for their consideration against all other Council priorities.

 

Key items considered and included within the draft Master Plan are:

 

Boundary fence

The vast majority of those consulted agreed the boundary fence should be replaced and the hedge removed. This will improve safety of the precinct and reduce vandalism as passive surveillance from traffic and residents will be increased. It will also improve the appeal and aesthetics of Harris Park, therefore encouraging usage. The new boundary fence will encompass the proposed junior fields and be approximately 800m in length.

 

Junior rugby league grounds

It is proposed to provide two fields, one mini (36mx84m) and one midsize (54mx96m). These fields would have flood lighting and automatic irrigation. Approximately 13 trees would need to be removed to construct the fields. These tree removals would be offset with tree planting around the boundary of the precinct.

 

Shelter

A wet weather shelter is proposed between the junior fields. It is proposed that the shelter would utilise a section of the hard stand sealed road that is proposed to be closed.

 

Perimeter road

It is proposed that the access road to the car park be diverted to the south of the oval to allow for the installation of the junior fields. 

 

Field lighting

The current main field lighting is approximately 100 lux. The standard for rugby league local competition night games is 200 lux. For local club cricket night competition games the light level recommended is 500 lux. It is proposed that the lighting be upgraded to 200 lux with capacity to upgrade to 500 lux if future demand requires the upgrade.

 

Amenities

Once the hedge is removed it is recommended at least one of the toilets be left open for public use during daylight hours. It is also recommended the existing amenities be replaced within 20 years. When replacing the amenities consideration should be given to alternative uses of the site by sporting groups and the broader community.

 

Items requested but not included in the draft Master Plan

 

Playground

A playground for this site was not included in the Playground Strategy 2016-2036 and is not proposed within the draft Master Plan as there are already local playgrounds nearby (under 500m) at Ken Schultz Park and Jack Avenue Park. 

 

Covered grandstand

McDonald’s Park has been developed as the premier rectangular sporting field within the city catering for all elite level events. A covered grandstand is not considered a requirement for a facility that is not hosting elite level competition.

 

Toilets on eastern side of ground

The whole of life cost of additional amenities could not be justified given the existing onsite facilities are 140m away.

 

Financial Implications

The total estimated cost of implementing all items currently included in the draft Harris Park Master Plan would be $2,217,180 inclusive of a 10% contingency. (Attachment 2).

 

As outlined in Attachment 2, $171,603 for 2017/18 and $180,000 for 2018/19 is currently funded in the draft Long Term Financial Plan for items contained within this draft Master plan, therefore leaving $1,865,577 unfunded.

Policy

Recreation and Open Space Strategy 2005-2015

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

Risk Management Issues for Council

The risks associated with implementing this Masterplan relate to process, cost, environmental, WHS and contractor performance. These risks will be addressed as part of the Council’s project management and contractor performance management systems.

Internal / External Consultation

Internal consultation has been undertaken with the City Strategy, Parks Operations and Social Planning divisions.

 

External consultations undertaken have included the following:

 

2016 - South City Bulls and Council staff met regarding concept proposal for junior training fields

 

April 2017 – Stakeholder meetings with:

 

·        Wagga District Cricket Association

·        NSW Cricket

·        Kooringal Colts Cricket Club

·        Wagga Rugby League

·        Country Rugby League

·        South City Bulls Rugby League Club

·        Turvey Park Juniors Rugby League Club

 

May 2017 – Letter box drop to all of Mt Austin residents inviting them to comment through ‘Your Say’, email, letter or visit the onsite ‘Charlie’ truck community BBQ and consultation session. 

 

May 2017 – Promotion of the master planning process via Council News, the City’s social media accounts and peoples panel.

 

May 2017 – ‘Charlie’ truck onsite community BBQ and consultation with 92 comments submitted.

 

 

Attachments  

 

1.

Harris Park Master Plan

 

2.

Harris Park - Implementation Plan

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                             RP-13

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                             RP-13

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-14

 

RP-14            New Year's Eve Event

Author:          Madeleine Scully

Director:       Janice Summerhayes

         

Analysis:

The Committee 4 Wagga (C4W) has advised they will not be in a position to host the Wagga Live New Year’s Eve event for 2017. They have requested Council to manage the continuation of the event for 2017 and beyond, noting there is no further funding allocated beyond the 2017/18 financial year to this project.

 

 

Recommendation

That Council:

a       endorse the recommendation to seek expressions of interest from suitably qualified businesses, organisations or community groups to deliver a family oriented New Year’s Eve event on 31 December 2017

b       provide financial support toward the 2017 event up to the value of $45,000 utilising existing Wagga Live funding

 

Key Reasons

Committee 4 Wagga have hosted the New Year’s events in the city since 2013 as a response to community interest for an event to be held in Wagga Wagga. In May 2013 Council committed $45,000 funding annually to the Committee 4 Wagga for the 2013, 2014 and 2015 New Year’s Eve events. In September 2015 Council committed a further $45,000 for an additional two years to the Committee 4 Wagga for the 2016 and 2017 New Year’s Eve events. Over this period Committee 4 Wagga have delivered New Year Eve events up to 2016 within the life of this agreement, and successfully branded their event as Wagga Live. The Wagga Live event is ticketed and includes two firework displays with live music in the Wollundry precinct. The event has grown from 10,000 in 2013 to in excess of 13,000 in 2016. Following the success of this event, the community now has an expectation that a New Year’s Eve celebration will take place in the city each year. Council staff are in receipt of a letter from the Committee 4 Wagga advising they are no longer in a position to carry out the New Year’s Eve Event for 2017 and beyond. Committee 4 Wagga have asked Council to manage the continuation of the event.

 

The event is a significant undertaking and would be reliant on support from paid staff and volunteers to co-ordinate. Council employs the equivalent of one full time position in the Events team. Given other commitments at that time of year which includes the delivery of a major event for the Queens Baton Relay and existing Australia Day events, staff are not in a position to take this event on as well. For this reason it is recommended that Council seek expressions of interest (EOI) from suitably qualified businesses, organisations or community groups to organise, administer, manage and deliver the event in 2017. 

 

In order to hold a 2017 event equivalent in nature to the previous Wagga Live events, considerable sponsorship beyond Council’s contribution would be required. For this reason a more modest undertaking for this year’s event should be considered in the EOI with the key objective being to create an accessible free family event that aligns to the Community Strategic Plan’s community place and identity priority. To ensure that community expectations are managed it is also recommended to create a separation from the past event by discontinuing with the Wagga Live branding.

 

Financial Implications

There is currently $45,000 included in the City’s 2017/18 draft budget for the 2017 New Year’s Eve contribution. With the Committee 4 Wagga not hosting the 2017 event, it is proposed to conduct an Expression of Interest process with suitably qualified businesses, organisations or community groups, and contribute up to the available $45,000 budget. 

 

The first three years funding to Committee 4 Wagga was funded from the then Major New Events Sponsorship budget on the basis of providing matching contribution equal to funds raised by the Committee 4 Wagga. The further two year funding was allocated as a separate Wagga Live operational line for 2016 and 2017 events. It is important to note that the current draft 2017/27 long term financial plan has no budget allocation after the 2017 New Year’s Eve event.    

Policy

N/A

 

Link to Strategic Plan

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

 

Risk Management Issues for Council

There is a community expectation the event will be held in 2017.

 

Due to the New Year’s period traditionally being a holiday time for many of the businesses in Wagga Wagga there is concern a suitably qualified organisation may not be sourced through the EOI process to undertake the event. Failure to receive an appropriate expression of interest will result in this event not proceeding in 2017.

 

There is no funding allocated in Council’s Long Term Financial Plan beyond the 2017/18 financial year. It is recommended an assessment is undertaken following the proposed 2017 event to determine the viability and funding of any future New Year’s Eve events.

Internal / External Consultation

Advice received from Committee 4 Wagga.

 

Attachments  

 

1.

Letter from C4W - Re Wagga Live - Not to Continue as Host of Wagga Live

 

  


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-14

 



Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-15

 

RP-15                          NSW Public Libraries Association SWITCH 2017 Conference

Author:                        Karen Wendt

General Manager:    Robert Knight

         

Analysis:

Endorse representation and appointment of two Councillors to attend the NSWPLA SWITCH 2017 Conference in November 2017.

 

 

Recommendation

That Council:

a       be represented at the NSW Public Libraries Association 2017 SWITCH Conference and Annual General Meeting to be held in Penrith on 21-24 November 2017

a       appoint two Councillors as Council’s delegates to attend the conference

 

Key Reasons

The NSW Public Libraries Association SWITCH 2017 Conference and Annual General Meeting will include presentations from national and international speakers who will primarily address matters relevant to the contemporary library sector.

 

The annual SWITCH conference is the major forum in NSW for Councillors, Council Officers and Library staff to assemble for professional development and collegiate interaction.

 

The conference provides an important opportunity for delegates to learn about contemporary practices, and offers a platform for networking with colleagues and extending contacts and partnerships beyond the boundaries of the local South-West Zone of the Association.

 

Financial Implications

The estimated cost for attendance of two Councillors at the conference is $2,300 including conference registration, two conference dinners, three nights’ accommodation and associated out of pocket expenses. The conference will be funded from the Councillors’ Conference budget which currently has a draft budget allocation of $25,000 for 2017/18.

Policy

POL-025 – Payment of Expenses and Provision of Facilities to Councillors.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-16

 

RP-16            Submissions  received to the exhibited document - Draft City of Wagga Wagga Cultural Protocols

Author:          Madeleine Scully

Director:       Janice Summerhayes

         

Analysis:

Council’s Aboriginal and Torres Strait Islander Cultural Protocols provide a comprehensive resource for Councillors and Council staff to use when liaising, consulting or engaging with the Aboriginal and Torres Strait Islander community. The protocols have been on public exhibition and have now been further refined after additional community feedback and submissions were received. Council has been commended by the majority of respondents for the overall content of the document.

 

 

Recommendation

That Council:

a       note all submissions and feedback received relating to the exhibited documents by the closing date of 29 April 2017

b       adopt the amendments to the Aboriginal and Torres Strait Islander Cultural Protocols document for Councillors and Council staff

 

Key Reasons

This report provides the recommended amendments to be made to the Aboriginal and Torres Strait Islander Cultural Protocols document giving consideration to community feedback, additional consultation with local Wiradjuri Elders and the Aboriginal community during the public exhibition period. This included one late submission.

 

Summary of submissions:

 

·        Council received a total six submissions in person and by e-mail.

·        Council received one late submission on 9 May 2017.

 

Attached to this report is:

 

1)      The Aboriginal and Torres Strait Islander Cultural Protocols document which will be amended accordingly once Council endorses the proposed amendments, and

2)      A detailed summary document of submissions received.

 

The below points outline the proposed minor amendments to the document.  

 

Brief History of Wagga Wagga

Amend to insert at the end of paragraph ending in “after WWII” the wording as per the summary document attached.

Amend the end of the section to add:

For more information on the history of Wagga Wagga please look at the Wiradjuri Heritage Study, go to www. http://www.wagga.nsw.gov.au/city-of-wagga-wagga/community/aboriginal-services/wiradjuri-heritage-study

 

Cultural Information

Amend and insert:

3.3 Totems

The “Gugaa” (Goanna) is the overarching totem for the Nation of Wiradjuri. It is the symbol that connects ALL people, past and present, of Wiradjuri land.

 

Cultural Practices

Amend to include “Abbreviation of “Aboriginal and Torres Strait Islander” to “ATSI” is deemed inappropriate and at all stages the full words should be written.

 

Sacred Sites

Amend to say “Under the National Parks and Wildlife Act 1974, the Office of Environment and Heritage, through the National Parks and Wildlife Service is responsible for the care, control and management of all ‘on park’ or reserved lands. While the Heritage Division is responsible for the care of all ‘off park’ heritage values including State Heritage items under the NSW Heritage Act. 1977.”

 

Welcome to Country

Amend Section 4.5 Welcome to country from “A Welcome to Country can only be conducted by a local Aboriginal Elder” to “In the Wagga Wagga local government area a Welcome to Country can only be conducted by a Wiradjuri Elder.” And included in Recommended Practice under existing text “It should be noted that if local Elders or community members have been engaged in the project or event in the first instance they should be consulted with to recommend the most appropriate Wiradjuri Elder to conduct the Welcome to Country.”

 

Smoking Ceremonies

Amend to say to “This is a very sacred ceremony to be performed only at events deemed appropriate on advice of local Wiradjuri Elders with cultural expertise.” 

 

Significant dates and events for our community

Amend to include National Aboriginal and Islander Children’s Day (4 August annually) and the link to the website http://aboriginalchildrensday.com.au/

 

Financial Implications

N/A

Policy

NA

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

To ensure any changes to this document are reflective of local Aboriginal and Torres Strait Islander Protocols in addition to the public exhibition period the document was distributed to key Aboriginal Interagency and groups for feedback. A consultation session was held and recommended changes were checked with local Wiradjuri Elders and Aboriginal Community leaders who were contacted for their perspective and expertise.

 

Attachments  

 

1.

Detailed Summary Document - Aboriginal Torress Strait Islander Cultural Protocols

 

2.

WWCC Aboriginal Torress Strait Cultural Protocols - Provided under separate cover

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-16

 




Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-17

 

RP-17            Submissions received for the finalisation of the City of Wagga Wagga's Disability Inclusion Action Plan

Author:          Madeleine Scully

Director:       Janice Summerhayes

         

Analysis:

The Disability Inclusion Action Plan (DIAP) provides a clear direction to ensure the City of Wagga Wagga is developing as a liveable City which is thriving, connected, innovative and inclusive. The draft plan was placed on public exhibition for 28 days concluding on 24 May 2017 for the receipt of public submissions. In that period there was feedback collated from a Community Disability Roundtable discussion hosted by the Mayor on 27 April 2017 and one email received from Intereach which provided some additional content for review in the document.  Recommended amendments have been considered for the document.

 

 

Recommendation

That Council:

a       note all feedback received relating to the exhibited document by closing date of 24 May 2017

b       endorse the recommended amendments to the document

c        adopt the revised Disability Inclusion Action Plan which all Councils are legislated to have implemented by 1 July 2017

 

Key Reasons

In 2014 the Disability Inclusion Act was introduced, replacing the Disability Services Act 1993. The legislation requires all government organisations to have a Disability Inclusion Action Plan (DIAP) by 1 July 2017.

 

Council staff held extensive consultation for the preparation of the draft DIAP with the document then being placed on public exhibition closing 24 May 2017.

 

·        Council received one email with recommendations for multiple changes.

·        Council received overall positive endorsement and feedback from multiple stakeholders at the Mayoral Community Disability Roundtable hosted by Mayor, Cr Greg Conkey OAM on 27 April 2017.

 

Attached to this report is:

 

1.      The DIAP document that once amendments are endorsed to be included  will be updated accordingly

2.      The summary document outlining feedback received during the public exhibition period inclusive of the Mayoral roundtable.

 

The following outlines the recommended amendments to be made in the DIAP for Council endorsement and adoption.

 

Section Liveability: Consider quality of sealing of surfaces particularly in public transport vicinities. Amend to include engineering guidelines review.

 

Services: Care South and Flourish Australia identified they would like their agencies to be included in the community service directory. Amend to include details of both agencies in services section of community directory.

 

Action plan numbering: Amend to include numbers against action plan items in updated document.

 

Council publication imagery: Request for this to be a 100%: Amend to 100% from 50% for all future plans and publications with imagery developed by council will be inclusive and represent our communities diversity.

 

Recharge scheme: Council to promote recharge locations. Amend to say “Through promoting locations to recharge their devices”.

 

Hearing loop locations to be promoted: Amend to Publicise the availability of accessible facilities through online mapping e.g. Accessible parking spaces and toilets and hearing loops.

 

Links to other state government plans: Amend Mayoral message to include: The Disability Inclusion Action Plan links strategically with the NSW Disability Inclusion Plan by ensuring action plans align with the State’s four priority areas. Also Amend to include “Opportunities will be sought for partnership projects and/or funding with State and Federal Government where action plan items align.”

 

Financial Implications

All items identified in the Plan are either included in existing operational budgets or are items currently before the Council for consideration for capital expenditure as part of the current draft 2017/18 Long Term Financial Plan. Any unfunded items listed will require consideration in future Long Term Financial Plans.

Policy

The development of this plan is supported by the Disability Inclusion Act (2014), Disability Inclusion Regulation (2014), National Disability Strategy 2010-2020, National Disability Insurance Scheme Act (2013) and the Disability Discrimination Act 1992.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: We have access to the City of Wagga Wagga

 

Risk Management Issues for Council

It is a legislated requirement to have an implemented Disability Inclusion Action Plan by 1 July 2017. Failure to do this means Council would not be meeting legislative requirements.

Internal / External Consultation

Comprehensive consultation was conducted in the development of the plan that then went on public exhibition. Further feedback was received during the public exhibition period from the Mayoral Community Disability Roundtable hosted by Mayor, Cr Greg Conkey OAM on 27 April 2017 and from an individual service provider. This feedback has been considered as part of any amendments to the document for final adoption.

 

Attachments  

 

1.

Detailed Summary Document - Disability Inclusion Action Plan

 

2.

Disability Inclusion Action Plan 2017-2021 - Provided under separate cover

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-17

 



Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-18

 

RP-18                          Draft Code of Meeting Practice and Terms of Reference - Public Forum Planning and Policy

Author:                        Ingrid Hensley

General Manager:    Robert Knight

         

Analysis:

Amendments to Council’s Code of Meeting Practice are presented to Council for adoption following placement on public exhibition.

 

Amend scope of Public Forum Development Assessment and Policy to include Strategic Planning. As a result an amended name of the Forum and Terms of Reference are proposed, to align to that change in scope.

 

 

Recommendation

That Council:

a       note that there were no submissions received during the exhibition period for the Draft Code of Meeting Practice

b       adopt the Draft Terms of Reference for the Public Forum Planning and Policy

c        adopt the Draft Code of Meeting Practice with amendments to Section 19, 29 and 77 as outlined in the report

 

Key Reasons

Council, at its meeting of 27 March 2017, resolved:

 

That Council:

a       alter resolution 16/305 adopted at the Ordinary Council Meeting held 21 November 2016 being:

“That Council alter part (a) of resolution 16/276 – COUNCIL MEETING AND COMMITTEE STRUCTURE from 31 October 2016 to read as follows:

a       endorse Council Meetings to be held monthly

b       endorse the Draft Code of Meeting Practice and place on public exhibition for a period of 28 days from 28 March 2017 to 24 April 2017 and invite public submissions

c        receive a further report following the public exhibition period:

i        addressing any submissions made in respect of the Draft Code of Meeting Practice

ii       proposing adoption of the Code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

This Policy was placed on public exhibition for a period of 28 days. This exhibition period concluded on 24 April 2017 with no submissions being received during the exhibition or submissions period. Accordingly, it is recommended to Council that this Policy be adopted as exhibited.

During the exhibition period, Councillors identified a number of process improvements that have led to minor amendments to the Draft Code of Meeting Practice as follows:

 

·        Inclusion of Strategic Planning Items in the Terms of Reference for the Public Forum - Development Assessment and Policy. This will allow an additional form of communication and consultation on strategic planning matters scheduled for the next available Council Meeting.

 

Due to this inclusion, it is recommended that the name of the Public Forum be amended to Planning and Policy Public Forum. In addition, clarification on the cancellation of the Forum meeting has also been included in Section Nine (9).

 

The amended Terms of Reference Planning and Policy Public Forum are attached for Councillors’ consideration and adoption.

 

Due to this amendment it is recommended the Draft Code of Meeting Practice be amended to incorporate this change as follows (amendments as highlighted):

 

77. Planning and Policy Public Forum

 

(1)     Planning and Policy Public Forum (“Forum”) is to provide an additional form of communication and consultation, and facilitate opportunities for discussion about:

·        a development application scheduled for the next available Ordinary Council meeting

·        a strategic planning matter scheduled for the next available Ordinary Council meeting

·        Council policies or plans on public exhibition as at the date of the meeting

 

(4)   Planning Approval applicants will be notified of the meeting date on which their application will be considered by Council, if applicable and the date of the Forum which will generally be scheduled one week prior to the Ordinary Council Meeting at which the development application or strategic planning matter is to be considered.

(5)   To make an application to address the Councillors at the Forum, the following provisions apply:

(a)     Any member of the community may apply to address Councillors in the Forum and only on matters that are on the Agenda for the Forum. Forms for public address at the Planning and Policy Public Forum are available from Council’s Customer Service Centre or via Council’s website www.wagga.nsw.gov.au.

 

·        As a result of the endorsed early release date of Council Meeting business papers to Councillors, an amendment is required to reference the receipt of correspondence such as Notice of Motions for inclusion in the business paper. This date has been moved forward to align with the business paper process with the proposed amendment to the Draft Code of Meeting Practice below:

 

19. Giving notice of business

 

(1)     The Council must not transact business at a meeting of the Council:

 

(a)     unless a Councillor has given notice of the business in writing to the General Manager by 12 noon on the Tuesday 13 days preceding the meeting; and 

 

29. Correspondence

 

(1)     Councillors raising an item of personal correspondence to Council relating to Council business for deliberation:

 

(b)     should Councillor(s) receive item(s) of personal correspondence, relating to Council business, which they consider significant and which the Councillor(s) wish to be raised as a formal agenda item for deliberation, the Councillor must submit that correspondence and a request for inclusion in the agenda to the General Manager no later than 12 noon on the Tuesday 13 days preceding the required meeting. The General Manager will consider the material and arrange for a report to be presented to the next practicable Council meeting if considered appropriate.

 

Financial Implications

N/A

Policy

Code of Meeting Practice

 

POL 089 - Provision of Information to and Interaction Between Councillors and Staff Policy

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

N/A

 

Attachments  

 

1.

Draft - Code of Meeting Practice - Provided under separate cover

 

2.

Terms of Reference - Planning and Policy Public Forum

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-18

 




Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-19

 

RP-19            POL 109 Public Art Policy and Public Art Plan Review

Author:          Madeleine Scully

Director:       Janice Summerhayes

         

Analysis:

POL109 Public Art Policy in 2017 and revised ”Enliven” Public Art Plan 2017- 2021 is presented to Council for adoption after community consultation and engagement has taken place. The existing funding model within POL109 Public Art Policy is recommended as the funding stream for Council’s public art program and existing collection.

 

 

Recommendation

That Council adopt POL109 Public Art Policy and endorse the revised ”Enliven” Public Art Plan 2017-2021.

 

Background

POL109 Public Art Policy in 2017 is due for review. The purpose of the Public Art Policy to date has been to provide Council with a framework to manage public art commissioning and budgeting processes, placement, procurement and overall management of the City’s public art collection. This is in order to maximise the social and economic benefits of public art as it relates to place making and contributing to a vibrant cultural and economic life of the City. The review of POL109 has made minor amendments to strengthen wording within the document which does not change the intent of the policy and therefore is considered minor changes not requiring public exhibition.

 

The quantum of funds collected on an annual basis to fund public art has ranged from $91,885 to $207,803 since its inception in 2008/09. These amounts are reflective of Council’s capital works delivery program during this period.  There is no alternative funding source for public art.

 

As reported to Council in RP-6 at the 21 November 2016 Council meeting, Council discussed the creation of a “Community Works Reserve” in replacement of the Public Art Reserve. There are competing demands across Council’s entire infrastructure network and there is insufficient funding available to meet all of the community’s expectations. There is funding contained within Council’s Long Term Financial Plan that addresses the building of new and existing community assets, eg: playgrounds.  Priorities (both new and existing) for funding of community assets are reviewed and considered as part of Council’s annual budget process. 

 

The current methodology of the public art policy ensures sufficient funds are allocated to public art with the growth of the city, and is consistent with approaches adopted by other councils.

 

The City of Wagga Wagga endorsed the Outdoor Art in Public Spaces Policy in 1997, in order to establish and manage the city’s diverse collection of public art. In 2008 the Public Art Policy was further strengthened to respond to the cultural needs of the community as outlined in successive Community Strategic Plans. In 2017 Council marks twenty years of the city’s public art policy. A community consultation process was undertaken during the period 4 – 24 May 2017 to inform the review of the Public Art Policy and a revised Public Art Plan 2017-21 called “Enliven”.

The community engagement platforms included:

 

·        Online Have Your Say survey promoted via social media, Council news, direct to registered Your Say Wagga users, local media and direct emails to stakeholders

·        Public stakeholder meeting

·        One on one meetings with community members

·        One on one meetings with Councillors

·        Direct emails, letters and phone calls received

 

These various engagement points allowed for the community and stakeholders to express their views and feedback on Council’s public art policy, program of works completed to date and considerations for future public art policy and a revised plan. One hundred and ten people (110) directly participated in the consultation process by survey, workshop or one-on-one conversations with Council staff. Overall the consultation results indicated that there was a strong sense of support for public art. More specifically, the feedback received in emails, phone calls, one-on-one meetings, survey and in the stakeholder workshop demonstrated strong support for publically funded art.

 

There was a predominant preference for sculpture that is aesthetically pleasing, reflecting the local area and supporting the visitor economy however, participants in the stakeholder workshop also wanted to see more digital works and installations. A range of locations for new works were suggested, with entrances to the city and the Central Business District nominated as the top two locations.

 

This consultation was in addition to the extensive community consultation that occurred for the Wagga View Community Strategic Plan 2040 which clearly identified the City of Wagga Wagga being a centre for arts and culture as a desired outcome for the community.

 

In order for Council to implement a public art framework which includes the reviewed policy and revised plan, as well as taking account of the 2016 Public Art fund administration review, it is recommended that Council continue with its existing practice of the 1% levy being exclusively applied towards public art. It is estimated that the 1% Public Art Levy will receive $388,146 over the next four financial years, with an opening balance of $193,336.

 

The proposed Public Art Plan’s schedule of projects 2017 – 2021 is the result of extensive community consultation and includes sculptural, temporary and digital public art commissions totalling $577,200 over four years.

 

Key Reasons

The guiding principles of Council’s adopted Community Strategic Plan 2040, Wagga View, are that the City of Wagga Wagga is committed to becoming a thriving, innovative, connected and inclusive community on the Murrumbidgee. Within Wagga View the community identified that in order to fulfil the objective “We are proud of where we live and our identity” that a key outcome measure was to implement the strategies from the public art plan.  This was to reflect the community feedback on the key role that public art plays in creating a strong sense of place within the local government area.

 

The reviewed Public Art Policy and Plan Enliven 2017-2021 was developed in consultation with the Public Art Advisory Panel. It incorporates the vision for Wagga Wagga to be a centre for arts and culture as expressed by the community in Wagga Wagga Community Strategic Plan 2040, Wagga View. The Public Art Plan also considers the National Arts and Culture Accord, an Australian, state, territory and local intergovernmental arrangement, as well as responds to the NSW 2021 Plan, in particular, Goal 27- Enhance Cultural, Creative, Sporting and Recreation Opportunities along with aligning to the NSW Premier’s Priorities.

 

The benefits of public art to local communities include:

 

·        The acknowledgement of the importance of Wiradjuri cultural heritage and identity

·        The opportunity to explore historical events, local stories and facilitate links to the past and community ambitions for the future

·        To create environments that can contribute to the community’s sense of wellbeing, safety and bring benefits of creative and social interaction and community involvement

·        To enhance employment and skills development opportunities for local and regional artists.

·        To enhance streetscapes, neighbourhoods and villages so that they provide interesting and stimulating experiences for community and visitors to the City.

 

Recent review conducted on the Public Art Fund Administration

In accordance with Council’s annual internal audit plan, a compliance review was completed in April 2016 of the Public Art Fund Administration. Crowe Horwath, Council’s auditors conducted the review.  The review outlined that the administration of Council’s public art funds was satisfactorily managed. Crowe Horwath also researched other Council’s public art policies, with the following provided as a comparison to the approach adopted by other councils:

 

Council

Public Art Funding Methodology

City of Wagga Wagga

1% of all capital works projects funded by General Purpose Revenue (excluding sewer, grants, contributions, developer contributions, pure acquisition budgets) towards Public Art.

Albury City Council

1% of Council’s Capital Works Project Management, Tendering, Risk Management And Liability, maintenance and conservation and other ongoing costs are to be covered within the 1% funding to be allocated to Public Art.

Yarra Council

The Percent for Art will be triggered by new or major renewal infrastructure projects over $1m, be set at 1% of the budget and capped at $1m. Council commits to allocating 1% of the total project budget for new community or significant renewal of capital infrastructure projects over $1 million towards Public Art or arts related projects.

City of Hobart

Council will allocate the amount of $100,000 annually from its capital works budget to Public Art.

City of Newcastle

All applications for development or redevelopment of Council owned properties, buildings and associated works which have a total value of $1 million or over shall be subject to a mandatory percent for art contribution of not less than 1% of the total value of the development.

Bega Valley Council

Bega Valley Shire Council has recognised the need to incorporate Public Art into its planning processes and will allocate 1% of its capital works budget (excluding sewerage component).

Randwick City Council

A nationally accepted guide of 1% of construction costs will be used as a starting point for negotiations on voluntary planning agreements.

Source: Crowe Horwath Public Art Fund Administration Review – April 2016

 

The table above demonstrates that Council’s current adopted approach of 1% of capital works projects funded by general purpose revenue (excluding sewer and solid waste reserves, storm water levy reserve and capital works projects funded in part or in whole through grants from Federal and State government sources), allocated toward Public Art is not dissimilar to other Councils’ methodologies. Council’s public art levy is responsive to the fluctuations of overall activity in Council’s capital works schedule as detailed in the Long Term Financial Plan.

 

Considering this recent audit report and the strategic importance of public art to the City, it is recommended that Council continue with its existing POL 109 Public Art Policy being the 1% levy towards public art.

 

THE REVIEWED ENLIVEN PUBLIC ART PLAN 2017-2021

The strength of a public art policy is reliant on a sound implementation plan. The reviewed Public Art Plan 2017-2021 has significantly less projects than the previous public art plan due to the smaller projected contributions budget over the next four years. The reviewed Public Art Plan Enliven 2017-20121 projects include:

 

Living Spaces: An annual public artwork will be commissioned to highlight our villages and neighbourhoods in consultation with these communities.

 

Living Communities: Temporary projects will be commissioned to feature in a Wagga Wagga event or festival annually.

 

NightLights: A leading Australian projection artist will be commissioned to create a site specific projection for the Civic Centre, and lead a training program for local young emerging artists.

 

BrightLights: Each year, an artist will design a workshop designed specifically for Wagga Wagga high school students where they build digital media skills to create a projection for the Civic Centre.

 

River Life: An artwork will be commissioned for 2019/20 financial year as part of Stage 2 of the Riverside Master Plan highlighting Wiradjuri culture.

 

Partnerships: The Wagga Wagga business community and other corporate entities have proposed future partnerships projects to build on the existing art work in the Riverside precinct to create a sculpture trail.

 

Multipurpose Stadium: This project forms part of the current public art plan and will be carried over to this revised plan against project management schedules.

 


Financial Implications

 

2017/18

2018/19

2019/20

2020/21

Estimated Opening Balance*

($193,336)

($140,905)

($148,184)

($19,101)

Estimated Public Art Allocation

($112,869)

($109,720)

($82,217)

($83,340)

Projects

Living Spaces

$35,000

$35,000

$35,000

$35,000

Living Communities

$10,000

$10,000

$10,000

$10,000

NightLights

$20,200

$20,200

$20,200

$20,200

BrightLights

$10,100

$10,100

$10,100

$10,100

River Life

 

 

$126,000

 

Exhibition Centre

$80,000

 

 

 

Partnership projects

 

$17,141

 

$17,141

Administration Fee

$10,000

$10,000

$10,000

$10,000

 

Total Projects

$165,300

$102,441

$211,300

$102,441

 

Estimated Closing Balance

($140,905)

($148,184)

($19,101)

$0

To maintain a sustainable public art program Council has over twenty years recognised the need to allocate funds for maintenance, commissioning, interpretation and promotion of the public art collection. Over time Council has recognised the importance of incorporating public art into its planning processes and in August 2008 introduced a 1% Public Art Levy. The table above is based on the application of the current 1% Public Art Policy levy model.

An alternate to a 1% allocation methodology could be a fixed annual allocation. In order to complete the projects listed in the revised Public Art Plan, an annual budget allocation of $145,371 would be required.  

Policy

POL 109 Public Art Policy

 


Link to Strategic Plan

Community Place and Identity

Objective: We are proud of where we live and our identity

Outcome: We have a strong sense of place

 

Risk Management Issues for Council

Without a designated public art funding stream the plan will not be able to be delivered over the 2017-21 period, and any other public art beyond that period for the City. 

Internal / External Consultation

Extensive community consultation has been undertaken including data collected during the development of the Community Strategic Plan 2040, Wagga View. An online survey and a stakeholder workshop was conducted from 4 – 24 May 2017. One on one meetings with community members and Councillors occurred. Stakeholders and community members also directly phoned, mailed or emailed Council with feedback. The community consultation process overall indicated that there was a strong sense of support for public art and for Council to fund public art as part of the annual budget allocation process. Whilst the consultation aimed to gauge ideas and expectations from the community regarding public art four survey respondents out of one hundred and ten respondents were not supportive of public art in any form. Please see attached the public art plan review engagement summary.

 

Attachments  

 

1.

POL109 - Public Art Policy - Provided under separate cover

 

2.

2017 - 2021 Public Art Plan Review

 

3.

Public Art Plan Review -  Community Engagement Strategy - Provided under separate cover

 

4.

Industry letters of support

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-19

 









Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-19

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-20

 

RP-20                          POL 089 Provision of Information to and Interaction between Councillors and Staff Policy

Author:                        Ingrid Hensley

General Manager:    Robert Knight

         

Analysis:

Amendments to Council’s Provision of Information to and Interaction between Councillors and Staff Policy POL 089 are presented to Council for endorsement and placement on public exhibition.

 

 

Recommendation

That Council:

a        endorse the draft POL 089 Provision of Information to and Interaction between Councillors and Staff Policy and place on public exhibition for a period of 28 days from 27 June 2017 to 25 July 2017 and invites public submissions until 8 August 2017 on the draft Policy

b       adopt POL 089 Provision of Information to and Interaction between Councillors and Staff Policy if no submissions are received

c        receive a further report if submissions are received during the exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 089 Provision of Information to and Interaction between Councillors and Staff Policy

ii        proposing adoption of the policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Key Reasons

POL 089 Provision of Information to and Interaction between Councillors and Staff Policy was reviewed and presented to the 24 April 2017 Ordinary Council Meeting. At that meeting, Council resolved (res no 17/121) to:

 

“That Council defer consideration of POL 089 Provision of Information to and Interaction between Councillors and Staff Policy pending a Councillor workshop.”

 

A workshop was held with Councillors on 15 May 2017. Based on Councillors’ feedback at the workshop, additional amendments have been made to the draft new POL 089 Provision of Information to and Interaction between Councillors and Staff Policy to further clarify the ability for Councillors to contact Sector Managers and for such requests to be referred to Level 3 Managers as may be required.

 

The structure and content changes within the draft new policy results in the following amendments:

 

·        clarifies processes for Councillor contact and interaction with staff (at any level)

·        specific instances of acceptable direct contact with the staff are detailed, such as IT support, preparation and distribution of business papers, travel, training and media

·        given relevant legislation provides timeframes and/or the requirement for a timely response to be provided to Councillor requests, target response times included in the existing policy have been removed

·        introduces a booking system for use of the Councillors’ Resource Room by both Councillors and Staff to maximise its utilisation, noting that the room has only been used four times in the last five months

·        more clearly aligns the Policy to legislation and/or other Council Policies where applicable

·        the structure of the document has been changed substantially to remove repetition and remove information provided directly within legislation (and, therefore, subject to change)

 

To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition for a period of 28 days with a 42 day submission period.

 

Given the draft changes to the Policy are substantial; it is proposed that an untracked (clean) version of the attached draft Policy and a copy of the current version of the Policy will be placed on public exhibition. 

 

Financial Implications

N/A

Policy

POL 089 Provision of Information to and Interaction between Councillors and Staff Policy.

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The Local Government Act 1993 provides for different roles for Councillors and Council staff and outlines the responsibility of both roles.  This Policy is intended to provide a clearer distinction between the roles to reduce the risk of unintended or inappropriate interactions, and avoid any perceptions of wrongdoing, particularly the appearance of improper influence between Councillors and staff.

Internal / External Consultation

Executive Team has provided input into the development of this Policy.

A workshop has been held with Councillors in relation to the Policy.

 

 

 

Attachments  

 

1.

Draft New POL 089 - Provision of Information to and Interaction Between Councillors and Staff Policy - Provided under separate cover.

 

2.

Current POL 089 - Provision of Information to and Interaction Between Councillors and Staff Policy - Provided under separate cover

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-21

 

RP-21                          POL 081 Business Continuity Policy

Author:                        Ingrid Hensley

General Manager:    Robert Knight

         

Analysis:

Amendments to POL 081 Business Continuity Policy are presented to Council for endorsement and placement on public exhibition.

 

 

Recommendation

That Council:

a       endorse the draft POL 081 Business Continuity Policy, that is to be placed on public exhibition for a period of 28 days from 27 June 2017 to 25 July 2017 and invites public submissions until 8 August 2017 on the draft Policy

b       adopt POL 081 Business Continuity Policy if no submissions are received

c        receive a further report if submissions are received during the exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 081 Business Continuity Policy

ii        proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Key Reasons

A review of POL 081 Business Continuity Policy POL 100 has been undertaken in line with the most recent review of the City’s business continuity arrangements.

 

The purpose of the Policy is to clearly document the City’s commitment to implementing, overseeing and continuously improving business continuity management, recognising the importance of business resilience and long term performance.

 

The proposed changes have resulted in:

 

·       amendments to align with ISO 22301 Business Continuity Management Systems

·       updates to business continuity document references in line with the new suite of documents the City has in place

·       amendment in the timeframe for review of business continuity documentation in line with the review requirements of individual plans

·       general updates in line with current processes

 

To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition for a period of 28 days with a 42 day submission period.

 

Financial Implications

N/A

Policy

POL 081 Business Continuity Policy

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

The City is committed to the formal, systematic and proactive management of risks, including business continuity risk. 

Internal / External Consultation

City staff have consulted with the Corporate Review Committee, Executive Team and the Audit, Risk and Improvement Committee.

 

Attachments  

 

1.

Draft POL 081 Business Continuity Policy

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-21

 









Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-22

 

RP-22            POL 087 Major Events, Festivals and Films Sponsorship Policy

Author:          Madeleine Scully

Director:       Janice Summerhayes

         

Analysis:

Amendments to POL 087 Major Events Festivals and Films Sponsorship Policy are presented to Council for endorsement and placement on public exhibition.

 

 

Recommendation

That Council:

a       endorse the draft POL 087 Major Events Festivals and Films Sponsorship Policy, that is to be placed on public exhibition for a period of 28 days from 27 June 2017 to 25 July 2017 and invites public submissions until 8 August 2017 on the draft Policy

b       adopt POL 087 Major Events Festivals and Films Sponsorship Policy if no submissions are received

c        receive a further report if submissions are received during the exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 087 Major Events Festivals and Films Sponsorship Policy

ii        proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Key Reasons

The proposed changes have resulted in:

 

·    The creation of two tiers for sponsorship to ensure that Council can support ‘middle tier’ events that are ineligible for annual community grant funding and do not meet the criteria of a Tier 1 major events

·    The introduction of multi-year funding model to assist with building longevity into events funded.

·    The introduction of a new set of criteria and assessment panel process to ensure the allocation of sponsorship funds achieves strategic objectives and ensures that all applications are consistently and transparently assessed.

·    A focus on new events, festivals and film product development

·    Two competitive rounds of application assessment per year to ensure an efficient and competitive process

·    A cap of 40% of the total project costs has been set for the level of sponsorship for any one project

·    Sponsorship time limits to ensure that projects demonstrate a commitment to creating a sustainable funding model rather than being dependent on the City’s ongoing sponsorship.

 

To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition for a period of 28 days with a 42 day submission period.

 

Financial Implications

The Major Events Sponsorship budget has an annual allocation of $100,000.  The Major Events, Festivals and Films Sponsorship Program has two sponsorship rounds a year, if the budget is exhausted in Round One of any year, this will be notified to the community and applications will be closed for the remaining period.

Policy

POL 087 Major Events Sponsorship Policy

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: We have access to the City of Wagga Wagga

 

Risk Management Issues for Council

The City is committed to the formal and systematic management of sponsorship risks. 

Internal / External Consultation

Council staff has consulted with the Corporate Review Committee and Executive Team.

 

Attachments  

 

1.

Draft Proposed - POL 087 Major Events Festivals and Films Sponsorship Policy

 

2.

Current - POL 087 Attracting New Major Event Sponsorship Policy

 

3.

Major Events, Festivals and Films Sponsorship Program Guidelines

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-22

 











Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-22

 






Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-22

 













Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-23

 

RP-23            Draft Contaminated Land Management Policy

Author:          Crystal Golden

Director:       Natalie Te Pohe

         

Analysis:

This report provides background on the development of a draft Contaminated Land Management Policy.

 

 

Recommendation

That Council:

a       endorse the draft Contaminated Land Management Policy and place on public exhibition for a period of 28 days from 27 June 2017 to 25 July 2017 and invites public submissions until 8 August 2017 on the draft Policy

b       adopt the Contaminated Land Management Policy if no submissions are received

c        receive a further report if submissions are received during the exhibition and submission period:

i         addressing any submission made in respect of the proposed Contaminated Land Management Policy

ii        proposing adoption of the Contaminated Land Management Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Key Reasons

Effective management of contaminated land is necessary in the context of managing the risk of harm that land contamination potentially poses to human health and the environment.

 

The Riverina and Murray Regional Organisation of Councils (RAMROC) and the Riverina Eastern Regional Organisation of Councils (REROC) made a joint application to the Regional Capacity Building Program, under the Contaminated Land Management Program administered by the New South Wales (NSW) Environment Protection Authority (EPA) as funded by the NSW Environment Trust.

 

A project was established utilising this funding to provide capacity and assistance for the management of contaminated sites in regional and rural NSW. The objectives of the program are:

 

·       To improve the management of non-regulated contaminated sites in regional areas of NSW

·       To improve access to contaminated site expertise and increase the technical capacity of local government in regional areas.

 

The Contaminated Land Management Project assumed that some of the councils in the ROCs are not sufficiently equipped to manage contaminated land. The assumption related to resource constraints and to a lack of corporate knowledge of legacy contamination. These limitations are key success criteria for the project with the primary objective being to enable councils to effectively manage their regulatory responsibilities in regards to land use planning and contaminated land.

The Contaminated Land Management Project aims to develop the capacity of councils on the regulatory framework that underpins management of non-regulated contaminated sites, and to develop expertise and technical capacity to carry out regulated functions under the NSW Contaminated Land Management Act (CLM Act) in regards to managing contamination in planning functions. Developing a contaminated land management policy and procedure as well as a contaminated land site register is expected to enable councils to become better equipped and empowered to confidently ensure that decisions are made in “good faith” and in accordance with regulatory requirements.

 

Wagga Wagga City Council (WWCC) is the EPA’s main partner in preventing and dealing with legacy contamination. The appropriate management of contaminated land is critical to maintaining a healthy environment and healthy community. Whilst the EPA already supports a number of initiatives to develop skills there are still resource gaps due to resourcing and knowledge limitations, particularly for small regional councils, in providing informed responses to land contamination issues.

 

EPA interaction with council revealed that councils are typically constrained for resources, especially in the highly technical area of contaminated land management. This constrains site assessment through the land use planning process, the prevention of development of future sites, and the remediation and / or management of contaminated land for which council is responsible.

 

Councils are planning and consent authorities and are thereby expected, in relation to the management of contamination, to act in “good faith” in accordance with the requirements of the CLM Act. “Good faith” provisions also extend to the subordinate State Environmental Planning Policy No. 55 – Remediation of Land (SEPP 55), and its planning guideline.

 

Councils have responsibilities under the Environmental Planning and Assessment Act (EP&A Act) in regard to the early identification of contaminated sites, the consideration of land contamination issues in planning functions, data and information management regarding land contamination and informing the public on contamination matters (e.g. Section 149 planning certificates).

 

Under the CLM Act, the EPA regulates contaminated sites where the contamination is significant enough to warrant regulation. Contaminated sites that are not regulated by the EPA are managed by local councils through the land use planning processes.

 

The draft Policy outlines the requirements relating to the use and/or development of land that is or may be contaminated. The Policy has been developed in accordance with the provisions of the CLM Act, SEPP 55 and the Managing Land Contamination – Planning Guidelines. The Policy will ensure that change of land use, or new development proposals will not increase the risk to human health or the environment, will avoid inappropriate restrictions on land use and provide information to support decision making and to inform the community.

 

The Policy, upon adoption, will replace the following internal operating processes:

 

·        SCS.SP.68 Management of Contaminated or potentially contaminated land in the Wagga Wagga Local Government Area

·        SCS.DA.26 Update of Contaminated Land Register

 

The adoption of a Contaminated Land Management Policy and Procedure will facilitate effective management of contaminated land and management of the risk of harm to human health and the environment.

 

Financial Implications

N/A

Policy

·        Environmental Planning and Assessment Act 1979

·        Environmental Planning and Assessment Regulations 2000

·        Contaminated Land Management Act 1997

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

Risk Management Issues for Council

The adoption of the Contaminated Land Management Policy will ensure the effective management of contaminated land in the context of managing the risk of harm that land contamination poses to human health and the environment.

Internal / External Consultation

The production of the Policy was administered by the RAMROC and REROC with an Executive Committee that oversaw its development and a Contaminated Land Working Group for which Wagga Wagga City Council was part of this group.

 

Internal consultation has been undertaken with the Environment and Development Services Divisions along with being presented to the Corporate Review Committee for feedback.

 

A Councillor workshop was held on 5 June 2017 with the following Councillors in attendance:

 

·        Cr Greg Conkey OAM (Mayor)

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Yvonne Braid

·        Cr Dan Hayes

·        Cr Tim Koschel

·        Cr Kerry Pascoe

 

External consultation will be undertaken as part of a 28 day exhibition period.

 

Attachments  

 

1.

Draft Contaminated Land Management Policy - Provided under separate cover

 

  


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-24

 

RP-24            Feasibility of Large Scale Solar Options

Author:          Mark Gardiner

Director:       Janice Summerhayes

         

Analysis:

Staff recommend that Council commission a feasibility study to investigate the potential for renewable energy in the form of large scale solar, and to understand the viability of different project models.

 

 

Recommendation

That Council:

a       endorse conducting a feasibility study on large scale solar opportunities for Council

b       approve the budget variation as detailed in the financial implications section of the report

c        receive a further report detailing the outcomes from the feasibility study

 

Key Reasons

Solar farms provide a range of social and economic benefits to the wider community while helping to meet energy needs. They drive investment and growth in regional areas. Communities that host solar farms benefit from increased business during construction and operation.

Other benefits may include:

·        Employment opportunities during construction, including engagement of local contractors and materials and service providers

·        Long term local employment opportunities over the life of the project

·        Contributions to local infrastructure improvements

·        Education and training of contractors and local residents

·        Reduced greenhouse gas emissions

·        Increased energy security through a more diverse energy mix

·        Rent received by local landowners from the developer.

 

National and International Context

Australia is committed to taking strong domestic and international action on climate change. The Paris Agreement sets in place a durable and dynamic framework for all countries to take climate action from 2020, building on existing international efforts in the period up to 2020.

 

Australia has set a target to reduce emissions by 26-28 per cent below 2005 levels by 2030, which builds on our 2020 target of reducing emissions by five per cent below 2000 levels. Australia’s targets will be achieved through policy and encouraging technological innovation and expanding our clean energy sector.

 

The Australian Renewable Energy Target (RET) is one such Government scheme designed to reduce emissions of greenhouse gases in the electricity sector and encourage the additional generation of electricity from sustainable and renewable sources.

 

There are also a number of funding opportunities available to facilitate large scale solar projects, including:

 

The Australian Renewable Energy Agency (ARENA) which was created by the Australian Government with $2 billion of funding to co-invest in projects that improve the competitiveness of renewable energy technologies and increase the supply of renewable energy in Australia. ARENA operates under the ARENA Act (2011).

 

The Clean Energy Finance Corporation (CEFC) invests (applying commercial rigour), to increase the flow of finance into the clean energy sector through an investment strategy focused on cleaner power solutions, including large and small-scale solar, wind and bioenergy; and a better built environment, with investments to drive more energy efficient property, vehicles, infrastructure and industry. The CEFC operates under the Clean Energy Finance Corporation Act 2012.

 

State and Local Context

NSW is leading Australia in the development of large-scale solar projects. These projects support jobs and investment in regional NSW, diversify the State’s energy mix and drive down costs for future large-scale solar developments.

 

Large scale renewable energy projects completed, under construction or starting in 2017 alone total an enormous 1,017 MW of renewable energy, $2,140 M investment and 4,105 jobs for NSW (Clean Energy Australia Report 2016).

 

As a part of this growth there is increasing interest in solar farms in the Wagga Wagga region due to our land availability and excellent solar resource.

 

City of Wagga Wagga Targets

In 2011 Council endorsed targets to reduce our energy emissions by 20% by 2020 (based on 2005 levels). Since that time staff have implemented projects on a regular basis to reduce our energy consumption, which has also included small scale solar PV installations. Despite this, we have an annual energy spend of over $2.3M and further opportunities need to be explored if we are to achieve these goals.

 

A large scale solar project is one way to have a significant impact on both our greenhouse emissions and long term energy spend. Staff recommends conducting a feasibility study that will assess the options and suitable locations for a large scale solar farm in the Wagga Wagga Local Government Area.

 

Financial Implications

City Officers estimate that the initial feasibility will cost approximately $60,000, which involves appointing a project officer and/or a consultant, plus also an allowance for any specialised consultants reports if deemed necessary. The feasibility will put Council in a position to make a prudent decision about investing further funding in this space. 

 

It is proposed to fund the $60,000 from the Sustainable Energy Reserve, which currently has an estimated closing balance at 30 June 2017 of $520,442.

Policy

POL 079 Risk Management Policy

POL 038 Leasing & Licencing Policy

POL 099 Good Governance Policy

 

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

 

Risk Management Issues for Council

Conducting a feasibility study will assist Council to carefully consider its options and reduce our exposure to rising energy prices.

Internal / External Consultation

Internal consultation has occurred with Council’s Procurement, Property Management and Economic Development sections.

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-25

 

RP-25            Riverina Regional Strategic Weed Management Plan

Author:          Mark Gardiner

Director:       Janice Summerhayes

         

Analysis:

The Riverina Regional Strategic Weed Management Plan 2017-2022 sets the vision for weed management across the region. It outlines strategies and actions that focus on shared responsibility for weed management, sustainable landscapes and collaborative leadership and innovation. Riverina Local Land Services is seeking Council’s endorsement of the plan as a key strategic partner in delivering the management actions for weeds in this region.

 

 

Recommendation

That Council:

a       endorse the Riverina Regional Strategic Weed Management Plan 2017-2022 as outlined in the report

b       receive a briefing on the new NSW Biosecurity Act and amended Council Noxious Weeds policy

 

Key Reasons

The Riverina Regional Strategic Weed Management Plan (the Plan) focuses on managing weed biosecurity.

 

The Plan supports the reform process for weed biosecurity legislation by providing a sound basis for a cooperative and coordinated approach to landscape-scale weed management in each of the 11 Local Land Services regions.

 

These 11 plans support the regional implementation of the NSW Biosecurity Act 2015 through articulating community expectations in relation to effective weed management and facilitating a consistent and coordinated approach to weed management in the region.

 

The Plan articulates how the region’s communities and stakeholders will work together to identify, minimise, respond to and manage high-risk weeds, supporting the principle of a shared responsibility.

 

A Regional Weed Committee developed the plan which includes representatives from local government and county councils, NSW Department of Primary Industries, state government agencies managing crown lands (including the National Parks and Wildlife Service, Forestry Corporation of NSW, Roads and Maritime Services and Department of Industry – Lands), NSW Farmers, Landcare, Aboriginal land managers, environmental interests, rural landholders and Local Land Services.

 

The plans are based on best available local knowledge, research and technology and a rigorous assessment of the biosecurity risks posed by weeds.

 

A key part of developing the plans was the review and prioritisation of weeds in the regions. This resulted in the priority weed list and other regional weed lists, using a risk-based approach that is internationally recognised.

 

The goals of the Plan are:

 

·        Responsibility for weed biosecurity is shared by all people of the region.

·        Weed biosecurity supports profitable, productive and sustainable primary industries.

·        Weed biosecurity supports healthy, diverse and connected natural environments.

·        Weed biosecurity is supported by coordinated, collaborative and innovative leadership.

 

Staff are currently reviewing Council’s Noxious Weeds Policy in line with the implementation of the Riverina Regional Strategic Weed Management Plan and NSW Biosecurity Act. The supporting subordinate legislation to the Biosecurity Act 2015 has commenced passage through the Parliamentary approval process for commencement within the next few months.

 

A briefing for Councillors on the NSW Biosecurity Act and proposed changes to Council’s Noxious Weeds Policy is scheduled for July 2017.

 

Financial Implications

Council’s endorsement of the Riverina Regional Strategic Weed Management Plan 2017-2022 results in no change to the current $258K net budgeted operational cost for Council’s noxious weeds function.

Policy

POL 033 Noxious Weeds Policy

 

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

 

Risk Management Issues for Council

Council is obliged as a landholder to control weeds on our land in accordance with NSW legislation. Council also has a role as a regulatory authority in inspecting public and private land for the purposes of upholding the legislation.

Internal / External Consultation

Council staff were included in the Riverina Regional Weeds Committee, as well as one Councillor representative in the initial phase.

 

The document was placed on public exhibition by the NSW Government from 8 February 8 to 29 March 2017, which included a series of local workshops throughout the region and publication on the ‘Yoursay’ website.

 

Attachments  

 

1.

Riverina Regional Strategic Weed Management Plan - Provided under separate cover

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-26

 

RP-26            GAS EASEMENT CREATION

Author:          David Butterfield

Director:       Natalie Te Pohe

         

Analysis:

The purpose of this report is to allow for the closing off of a long standing incomplete resolution of Council.

 

 

Recommendation

That Council note that part (a) of resolution 12/020 from the 30 January 2012 Ordinary Council Meeting is unable to be completed for the reasons outlined in this report.

 

Key Reasons

Council resolved on 8 November 2010 (Resolution 10.295.4) to:

 

a       authorise the creation of easements for gas distribution infrastructure in respect of each relevant parcel of WWCC owned and managed land detailed in the body of this report

b       authorise the Transfer In Gross For Registered Gas Distribution easements in favour of Wagga Wagga City Council to Country Energy Gas Networks for each relevant parcel of WWCC owned land detailed in the body of this report for the nominal total sum of $1.00

c        authorise the execution of all relevant documentation and the affixing of Council’s Common Seal if necessary

After a change in ownership Council further resolved on 30 January 2012 (resolution 12/020) to:

a       authorise the creation of easements for gas distribution infrastructure in favour of Envestra (NSW) Pty Ltd

b       authorise the transfer in gross for registered gas distribution easements in favour of Wagga Wagga City Council to Envestra (NSW) Pty Ltd

c        authorise the transfer of registered gas distribution easements in favour of Wagga Wagga City Council burdening Lots 1 – 20 (inclusive) DP 285287 to Envestra (NSW) Pty Ltd

d       authorise the execution of all relevant documentation under Council’s common seal if necessary

 

The purpose of the above resolutions was to assist the new owners of Council’s gas network (initially Country Energy, then Envestra (NSW) Pty Ltd) in the transfer or creation of appropriate easements.

 


Registration of the easements was completed in 2012 with the exception of three Crown Land parcels as detailed in the table below.

 


Location

Title Details

Owner

Estella (Cooramin Street closed road section)

Lot 467 DP 823317

State of NSW

Wagga Beach Caravan Park, Johnston St, Wagga Wagga

Lot 1 DP 1009920 & Lot 2 DP 1009834

State of NSW

 

The current advice received by officers is that these easements cannot be created in accordance with the Council resolution for the following reasons:

 

·        The process for acquiring an easement or other interest over Crown Land is by compulsory acquisition; and

·        Council has no power to compulsorily acquire an easement for a third party.

 

Effectively Council had no power to resolve to create easements over Crown Land parcels on behalf of a third party. Because of this, part a) of resolution 12/020 cannot be finalised as it includes the abovementioned Crown Land portions.

 

Financial Implications

N/A

Policy

N/A

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

·        NSW Department of Industry – Crown Lands

·        Envestra (NSW) Pty Ltd staff were advised

 

Attachments  

 

1.

Location Map - Lot 1 DP 1009920 & Lot 2 DP 1009834

 

2.

Lot 467 DP 823317 at Estella

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-26

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-26

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-27

 

RP-27            THORNE STREET CAFE - DA16/0204 - CONSIDERATION OF ANGLE PARKING IN THORNE STREET

Director:       Caroline Angel

         

Analysis:

The purpose of this report is to advise Council of the decision of the local Traffic Committee at its 11 May 2017 meeting, to deny any changes to the existing on street parking arrangements adjacent to 82 Thorne Street as resolved by Council at its 25 July 2016 meeting.

 

 

Recommendation

That Council invite the applicant to lodge a modification to delete Condition 37b from the consent for DA16/0204 under Section 96 of the Environmental Planning and Assessment Act 1979.

 

Key Reasons

DA16/0204 for the Thorne Street Store - Change of use of the corner store and dwelling to a Café, was reported to Council on 25 July 2016 as the variation from the parking controls was in excess of 10% and could not be determined under delegation in accordance with Section 1.11 of the Wagga Wagga Development Control Plan 2010.

 

Council resolved to approve DA16/0204 subject to the inclusion of the following condition requiring the applicant to provide angled on-street parking within Thorne Street to address the shortfall in on-site parking.

 

37b. The applicant at their cost is to provide angled line marking for a minimum 13 additional car parking spaces for vehicles within Thorne Street (on eastern side), in accordance with Council’s Engineering Guidelines for subdivisions and development and relevant Australian Standards.

Prior to any works occurring in the road reserve the applicant shall have lodged with and approved by Council a Section 138 permit application. Details of the line marking, including engineering details shall be submitted with the Section 138 permit application.

The above works and signposting shall be undertaken as per the recommendation(s) of Council’s Traffic Committee and is to be completed prior to the release of the Final Occupation Certificate or prior to an amended timing being agreed upon to the satisfaction of Council.

NOTE 1    A Section 138 permit shall be lodged in accordance with application submission requirements and accompanied by relevant application fee.

NOTE 2    The design and nature of proposed parking and signposting is to be reviewed and approved by Council’s Traffic Committee prior to the assessment by Council of the required Section 138 permit application.

NOTE 3    The applicant shall be required to pay for all costs associated with erecting associated signage associated with this condition.

NOTE 4    The applicant may approach Council and enter into an agreement for the council to undertake the works required to be satisfied under this condition at the applicants cost with payment and timing arrangements to be determined to the mutual satisfaction of the applicant and the council. The works must be completed not more than 12 months after issue of this approval.

 

Consent was issued for DA16/0204 in accordance with the resolution on 25 July 2017.

 

The applicant has sought the recommendations of the local Traffic Committee in accordance with Condition 37b. The matter was considered by the committee on 11 May 2017. Despite Council’s earlier resolution it was resolved by the Traffic Committee to deny any changes to the existing on street parking arrangements.

 

Subject to Council’s endorsement of the minutes of the Traffic Committee as item CM-1 within this meeting agenda, it is recommended that Council contact the applicant advising that they lodge an application to modify the consent by requesting deletion of Condition 37b in light of the Traffic Committee recommendation.

 

The application to modify the consent will be referred back to Council for determination (as staff will not have delegation to determine this matter under the provisions of Section 1.11 of the DCP 2010).

 

Financial Implications

N/A

Policy

Wagga Wagga Local Environmental Plan 2010.

Wagga Wagga Development Control Plan 2010.

 

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

Consultation has occurred between Council’s Planning Department and the Local Traffic Committee.

 

Ongoing consultation occurring between the applicants and Council’s Planning Department.

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-28

 

RP-28            LIVESTOCK MARKETING CENTRE - PROPOSED EASTERN INTERNAL ROAD RE-ALIGNMENT

Director:       Paul Somerville

        

Analysis:

The opportunity to re-align the Livestock Marketing Centre (LMC) eastern internal road, which is a project listed within the LMC Master Plan, has been identified as a result of works being undertaken on the new LMC heavy vehicle access point.

 

It is recommended that Council vary the existing contract with BMD Constructions to complete the work to improve the capacity of the LMC for future expansion.

 

 

Recommendation

That Council:

a       proceed with the realignment of the eastern internal road at the Livestock Marketing Centre

b       approve the budget variation of $607,306 for the construction of an approximate 400m section of internal road (with kerb, guttering, and drainage) on the new eastern boundary of the LMC

c        approve the transfer of $446,574 from the Livestock Marketing Centre Reserve to fund this variation

 

Key Reasons

The Wagga Wagga Livestock Marketing Centre (LMC) is NSW’s premier cattle and sheep selling centre. The LMC was established in 1979 and plays a significant role in the economic development of the City of Wagga Wagga and the broader region.

 

The LMC has a current throughput of more than 200,000 cattle (weekly average – approximately 4,100) and approximately 1.9 million sheep (weekly average – approximately 40,000), representing over $400 million in transacted livestock values.

 

In 2016 Wagga Wagga City Council (WWCC) adopted a Master Plan for the LMC which identified that the current design capacity of the LMC is 2,700 head of cattle and 27,000 head of sheep. This is well below current throughput levels highlighting the level of efficiency and pressure the LMC has experienced in the recent past.

 

The business and operational section of the LMC Master Plan identified that in order for the LMC to continue to be an effective saleyard, the site must provide sufficient pens and auction infrastructure to support throughput with an immediate target of capacity of 5,500 head of cattle and 45,000 head of sheep.

 

Currently there are a number of projects underway that are improving the capacity and operation of the LMC. These include the cattle yard capability upgrade, light vehicle parking area construction, elevated walkway and new entry road (part of the Bomen Enabling Roads project).

 

This report focuses on the new entry road into the LMC and the opportunity to re-align the eastern internal road.

The opportunity to re-align the eastern internal road, an identified project within the LMC Master Plan, has been identified as a result of works being undertaken on the new LMC heavy vehicle access point.

 

As part of the current Bomen Enabling Roads project, a new heavy vehicle entrance point is being constructed in the north eastern corner of the LMC. This new entrance is currently designed with a temporary merge point to the existing eastern internal road. It is a temporary merge point as it is planned to realign the road to the eastern boundary in the future to accommodate additional sheep pen infrastructure.

 

It is proposed that Council bring forward the full realignment of the eastern internal road (rather than the temporary merge) and vary the current contract with BMD Constructions to complete the works immediately. Reasons for this recommendation include:

 

·    The realignment will allow for additional sheep handling capacity in the immediate term which will improve operations

·    The project is identified in the LMC Master Plan and there is immediate demand to improve the capacity of the LMC from a sheep handling perspective

·    Funds are available from existing LMC contributions towards the Bomen Enabling Roads project and the LMC Reserve

·    Council has a suitably qualified contractor and project management team onsite who are capable of completing the work

·    The project has been discussed with the LMC User Group and Wagga Selling Agents Association and has unanimous support.

 

The impacts of not completing the full realignment immediately include:

 

·    The functionality of the last two unloading/loading ramps will be jeopardised

·    There will be a need to vary the existing design to accommodate the last two unloading/loading ramps

·    If delivered in the future, works will need to be delivered under traffic conditions (i.e. additional cost, risk and time) and will incur additional costs such as contractor mobilisation and demolition costs associated with removal of part of the constructed access road.

 

Two options have been considered:

 

1.      To clear and construct an approximate 400m section of internal road (with kerb, guttering, drainage etc.) on the new eastern boundary of the LMC as shown on the attached diagram. This road will be a variety of two coat seal and deep asphalt pavements. The total cost to construct this section of road is $607,306.

 

2.      Realign the temporary merge point so it doesn’t impact on the last two unloading/loading ramps.  The anticipated contract variation for this scope of works would be $121,928. A significant portion of this work would be redundant and would need to be removed when the future realignment occurs.


Financial Implications

The estimated cost to re-align the eastern internal road is $607,306.

 

When Council established the $35,139,884 budget to complete the Bomen Enabling Roads, $987,000 was contributed to the project from the LMC Reserve. Of this it is estimated that $826,268 will be expended on LMC related works (existing entry design), leaving $160,732 unexpended.  

 

As detailed earlier, the LMC Master Plan has identified the realignment of the internal road as a required project to improve sheep capacity, with a $2,086,693 budget included in the Long Term Financial Plan to construct a new circulating road in 2023/24 (funded from the LMC Reserve).

 

It is proposed to fund the $607,306 total estimated cost to re-align the eastern internal road from the $160,732 unexpended budget from the original $987,000 LMC contribution, along with bringing forward $446,574 from the $2,086,693 project listed in the Long Term Financial Plan in the 2023/24 financial year.

 

Including these proposed works, the estimated new balance of the LMC Reserve as at 30/06/2018 is forecast to be $4,308,175.

Policy

Procurement Policy

Livestock Marketing Centre Master Plan 2016

 

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We attract and support local businesses and industry

 

Risk Management Issues for Council

Risks associated with the construction will be managed by the risk management systems established for the Bomen Enabling Roads project. Council also has a suitable project management team onsite to manage quality, cost and time outcomes.

Internal / External Consultation

Finance Sector

Governance Sector

Project Management staff

LMC User Group and Wagga Selling Agents Association

 

Attachments  

 

1.

LMC internal road indicative scope

 

  


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                 RP-28

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                           RP-29

 

RP-29            Agency Information Guide

Author:          Michael Schmid

Director:       Natalie Te Pohe

        

Analysis:

To present to Council the Agency Information Guide which is a legislative requirement contained within the Government Information (Public Access) Act 2009.

 

 

Recommendation

That Council adopt the Agency Information Guide as per the requirements of the Government Information (Public Access) Act 2009.

 

Key Reasons

The Agency Information Guide (the Guide) provides the community with information regarding Council’s structure and functions. The Guide identifies what information is publically available to members of the public, how to access government information and how to be involved in Council’s decision making processes.

 

The Guide has not been reviewed since April 2014 however the legislation requires the Council to adopt a new agency information guide at intervals of not more than 12 months. Officers will ensure that upon adoption, there is an annual review to ensure that the legislative requirements are being met.

Financial Implications

N/A

Policy

While not Policy, the Government Information (Public Access) Act 2009 is relevant and outlines the requirements.

 

Government Information (Public Access) Act 2009

Division 2 Agency Information Guides

20 Agencies must have agency information guide

 

(1)     An agency (other than a Minister) must have a guide (its agency information guide) that:

(a)     describes the structure and functions of the agency, and

(b)     describes the ways in which the functions (including, in particular, the decision-making functions) of the agency affect members of the public, and

(c)     specifies any arrangements that exist to enable members of the public to participate in the formulation of the agency’s policy and the exercise of the agency’s functions, and

(d)     identifies the various kinds of government information held by the agency, and

(e)     identifies the kinds of government information held by the agency that the agency makes (or will make) publicly available, and

(f)      specifies the manner in which the agency makes (or will make) government information publicly available, and

(g)     identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

(2)  An agency must make government information publicly available as provided by its agency information guide.

(3)  The Director-General of the Office of Local Government may, in consultation with the Information Commissioner, adopt mandatory provisions for inclusion in the agency information guide of local authorities. The agency information guide of a local authority must include any such mandatory provision unless the Director-General otherwise approves in a particular case.

 

21   Adoption and review of agency information guide

An agency must adopt its first agency information guide within 6 months after the commencement of this section and must review its agency information guide and adopt a new agency information guide at intervals of not more than 12 months. An agency may update and amend its agency information guide at any time.

 

22   Role of Information Commissioner

(1)  An agency must notify the Information Commissioner before adopting or amending an agency information guide and must, if requested to do so by the Information Commissioner, consult with the Information Commissioner on the proposed agency information guide or amendment.

(2)  The Information Commissioner can issue guidelines and model agency information guides for the assistance of agencies in connection with agency information guides

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

Adopting the Agency Information Guide will ensure that the Council has a current document and can then maintain compliance with the legislation moving forward.

Internal / External Consultation

The document has been reviewed internally by the Corporate Review Committee (CRC) and as per legislative requirements, the Information Commissioner has been notified.

 

It should be noted that the Agency Information Guide will be a public document and also provided to members of the community who submit a formal access application form as part of Council’s acknowledgement process.

 

 

Attachments  

 

1.

Agency Information Guide  - Provided under separate cover

 

 

   


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                               M-1

 

Committee Minutes

M-1                 Traffic Committee Minutes and Summary - 11 May 2017

Author:          Bill Harvey

Director:       Caroline Angel

         

Analysis:

The Local Traffic Committee met on 11 May 2017. At this meeting, Traffic Committee considered 10 reports.

 

The Minutes of the meeting are attached for Councillors' reference.

 

 

Recommendation

That Council receive the minutes of the Traffic Committee Meeting held on 11 May 2017

 

Key Reasons

The table below provides a summary of each item’s risk and budget implications in particular:

 

No.

ITEM

UNMITIGATED RISK RATING

Estimated

Cost

FUNDING SOURCE

RP1

ANZAC Day – On-Street Event

High

$ 10,822

Events Road Closure Budget

RP2

Wagga Classic Road Race Event – On-Street Event

High

0

Not required

RP3

Elizabeth Street – NO STOPPING Zone

Medium

$ 250

Lines & Signs Budget

RP4

Old Hume Highway Tarcutta – Line Marking

High

$ 4,500

Lines & Signs Budget

RP5

Johnston Street – Changes to Restricted Parking Zone

Low

$ 350

Lines & Signs Budget

RP6

Cook Street and Marconi Street – Traffic Calming at Intersection with Horsley Street

High

$ 6,500

Unfunded


RP7

Marrar Road and Coolamon Road Intersection Redesign

High

0

Not required

RP8

Thorne Street Café – DA16/0204 – Consideration of Angle Parking in Thorne Street

N/A

0

Not Required

RP9

Bus Zones in Deakin Avenue, Lakeside Drive and Tamar Drive

N/A

$ 1,500

Lines & Signs Budget

RP10

Cooramin Street and Hampden Avenue – Intersection Design

High

0

Not required

TOTAL ESTIMATED COST OF WORKS

$ 23,922

 

 

Items of Particular Interest

 

RP - 6 relates to the partial treatment of a ‘rat run’ situation, using Cook, Marconi and Horsley Streets with traffic travelling between Red Hill Road and Lake Albert Road.

 

RP - 8 relates to an application for development that was submitted by the proprietor of the Thorne Street Café in 2016. Council considered the matter on 25 July 2016 with a suggestion that, with concurrence from Traffic Committee, 13 angle parking spaces should be installed on the eastern side of Thorne Street. Traffic Committee have recommended against establishment of the proposed angle parking, siting the adequate availability of parallel parking in the area and the added danger that is always associated with the establishment of any on-street angle parking spaces.

Financial Implications

The below table shows the budget required, and the current available budget for the proposed funding source:

 

Item

Total Budget Required

$

Proposed Funding Source

Current Proposed Funding Source Budget

$

Current Funding Source Expenditure including commitments

(as at 07/06/2017)

$

Current Available Budget

$

RP1

$ 10,822

Road Closures

$ 40,000

$ 21,998

$ 18,002

RP3,

RP4, RP5, & RP9

$ 6,600

Lines & Signs

$ 332,537

$ 289,089

$ 43,448

RP6

$ 6,500

None identified – add to unfunded list*

N/A

N/A

N/A

TOTAL

$ 23,922

 

 

 

 

 

*Item RP6 shown above with an estimated cost of $6,500 is currently unfunded and will be added to the Traffic Committee unfunded items list.

Policy

N/A

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We promote safety and safe behaviours

 

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

The Traffic Committee consists of representatives from Council including Infrastructure and Planning staff and a Councillor, NSW Police, Roads and Maritime Services, Local Member and representatives from other agencies as required.

 

Attachments  

 

1.

Minutes - Traffic Committee - 11 May 2017

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                     M-1

 








Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                               M-2

 

M-2                               Riverina Regional Library Advisory Committee Meeting - 29 March 2017

Author:                        Karen Wendt

General Manager:    Robert Knight

         

Analysis:

The Riverina Regional Library Advisory Committee meeting was held on 29 March 2017. Minutes of the meeting are attached.

 

 

Recommendation

That Council:

a       receive and note the minutes of the Riverina Regional Library Advisory Committee Meeting held on 29 March 2017

b       endorse the draft Riverina Regional Library Management Plan 2017/18

 

Key Reasons

The Riverina Regional Library Advisory Committee meeting was held on 29 March 2017. Minutes of the meeting are attached.

 

The Riverina Regional Library (RRL) Deed of Agreement requires the RRL Management Plan to be endorsed by the Executive Council by 30 June each year. The draft RRL Management Plan 2017/18 was endorsed by the RRL Advisory Committee meeting held on 29 March 2017 and is included as an attachment.

 

The RRL Management Plan amalgamates the RRL organisational planning and financial mechanisms to provide an overview of the service provision intent of the organisation. It comprises the following documents for endorsement by the Executive Council:

 

·        RRL Deed of Agreement 2012-2018

·        Draft Member Council Contributions 2017/18

·        Draft RRL Budget 2017/18

·        Draft RRL Fees and Charges 2017/18

 

Financial Implications

The Riverina Regional Library Draft Budget 2017/18 is based on contributions due to be received from member Councils and provides a balanced outcome.

 

Based on the funding model, the City’s member contribution to Riverina Regional Library for 2017/18 will be $1,227,650. The City currently has in draft budget $1,222,595 for the 2017/18 year, which equates to an unfavourable variance of $5,055. This $5,055 is proposed to be funded from within the Community Sector area.

Policy

RRL Deed of Agreement 2012-2018

 


Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

Risk Management Issues for Council

Risk management in all functions forms part of the RRL business model as outlined in the RRL Management Plan 2017/18. No specific issues identified.

Internal / External Consultation

Internal consultation has been undertaken with Council’s Finance Department.

 

External consultation has been undertaken with RRL Member Councils and Branch Library Managers

 

Attachments  

 

1.

Riverina Regional Library Advisory Committee Meeting Minutes - 29 March 2017

 

2.

Riverina Regional Library Management Plan 2017-2018 - Provided under separate cover

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                     M-2

 





Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                               M-3

 

M-3                 Sister City Community Committee Meeting - 26 May 2017

Author:          Scott Gray

Director:       Robert Knight

         

Analysis:

The first meeting of the new Sister City Community Committee was held on 26 May 2017. Minutes of the meeting are attached for the information of Councillors.

 

 

Recommendation

That Council:

a       receive and note the minutes of the Sister City Community Committee Meeting held on 26 May 2017

b       endorse the amended Sister City Community Committee - Terms Of Reference

 

Key Reasons

An initial meeting of the new Sister City Community Committee was held on 26 May 2017. The minutes of the meeting are attached for the information of Councillors.

 

Some minor amendments were also made to the Sister City Community Committee Terms of Reference which are attached for the endorsement of Council.

 

Financial Implications

There is an annual operating budget allocation of $7,500 for Sister City activities plus an annual $10,000 transferred to the Sister City Reserve.

 

The current estimated balance of the Sister Cities Reserve as at 30 June 2017 is $35,914 with the majority of this reserve normally being utilised for the overseas visits to the Sister Cities. While there is a Sister City Budget Plan, each of these trips requires a specific report to Council before proceeding.

Policy

N/A

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

No specific issues identified.


Internal / External Consultation

N/A

 

Attachments  

 

1.

Sister City Community Committee - Minutes - 26 May 2017

 

2.

Sister City Community Committee - Amended Terms Of Reference - May 2017

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.                                                                                     M-3

 




 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 26 June 2017.

 

QUESTIONS/BUSINESS WITH NOTICE

 

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-1

 

Confidential Reports

 

CONF-1                       Extraordinary Audit and Risk Committee Minutes - 23 March 2017

Author:                        Ingrid Hensley

General Manager:    Robert Knight

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(a)         personnel matters concerning particular individuals.        

 

 

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-2

 

CONF-2                       COMPLIANCE AUDIT SERVICES - DEED OF VARIATION

Author:                        Ingrid Hensley

General Manager:    Robert Knight

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-3

 

CONF-3         RFQ 2017-515 SUPPLY OF CAB CHASSIS TRUCK, CRANE AND TIPPING BODY

Author:          David Butterfield

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-4

 

CONF-4         RFQ2017-516 Supply of One Wheel Loader

Author:          David Butterfield

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-5

 

CONF-5         RFQ 2017-523 SUPPLY OF TWO WATER TANK UNITS

Author:          David Butterfield

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-6

 

CONF-6         RFQ 2017-526 SUPPLY OF THREE DRUM ROLLERS

Author:          David Butterfield

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-7

 

CONF-7         RFT2017/29 BULK C02 SUPPLY TO THE OASIS REGIONAL AQUATIC CENTRE

Author:          Maurice Eames

Director:       Paul Somerville

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-8

 

CONF-8         RFT2017/23 EUNONY BRIDGE DETAILED DESIGN PACKAGE

Director:       Caroline Angel

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.                                                 CONF-9

 

CONF-9         RFT2017/25 WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 CONSTRUCTION

Director:       Caroline Angel

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

   

  


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.

 

Minutes of the Ordinary Meeting of Council held on Monday 22 May 2017.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

Acting General Manager                                                        (Mr R Knight)

Chief Financial Officer                                                            (Mrs N Te Pohe)

Community Sector Manager                                                 (Mrs J Summerhayes)

Commercial Operations Sector Manager                           (Ms C Angel)

Commercial Development Sector Manager                       (Mr P Somerville)

Manager Audit, Risk & Governance                                    (Ms I Hensley)

Manager Finance                                                                   (Mrs C Rodney)

Manager Community Services                                             (Ms M Scully)

Manager City Strategy                                                            (Mr T Kell)

Manager Executive Support                                                  (Mr S Gray)

Manager Operations                                                               (Mr S Jewell)

Team Leader Visitor Economy                                             (Mrs F Hamilton)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Asset Remediation Engineer                                                (Mr P Ross)

Youth Development Officer                                                   (Miss S Lehman)

Town Planner                                                                          (Mr S Robins)

Strategic Partner – Corporate Governance & Risk           (Mrs N Johnson)

Communications & Engagement Officer                             (Mrs L Pezet)

Governance Officer                                                                (Miss B King)

 


 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies were received.

 

 

CONFIRMATION OF MINUTES

 

CM-1         ORDINARY COUNCIL MEETING - 24 APRIL 2017

 

17/141       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 April 2017 be confirmed as a true and accurate record.

CARRIED

  

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


DECLARATIONS OF INTEREST 

 

Councillor T Koschel declared a Non-Pecuniary, Non-Significant Interest in RP-5 TASTE RIVERINA 2017 CONTRIBUTION FOR THE CITY OF WAGGA WAGGA the reason being that Coca Cola Amatil his employer is a major sponsor and vacated the chamber during its consideration.

 

Councillor T Koschel declared a Non-Pecuniary, Non-Significant Interest in CONF-7 VARIATION OF LEASE - OASIS CAFE the reason being that this is one of his customers for his full time employment and vacated the chamber during its consideration.

 

Councillor D Tout declared a Pecuniary Interest, Non-Significant in RP-14 OURA VILLAGE - REQUEST FOR SEWER UPGRADE SUBSIDY the reason being that he is an Oura resident and remained in the chamber during its consideration.

 

Councillor D Tout declared a Non-Pecuniary, Significant Interest in RP-15 LOAN WAIVER REQUEST - WAGGA RUGBY LEAGUE the reason being that the Treasurer who wrote the letter has been involved with discussions on a daily basis at my employment and vacated the chamber during its consideration.

 

Councillor P Funnell declared a Non-Pecuniary, Non-Significant Interest in CR-1 COUNCILLOR REPORT - TRAVELLING STOCK ROUTE BETWEEN GANMURRA ROAD AND MUNDOWEY LANE the reason being that report mentions the address where he lives and remained in the chamber during its consideration.

 

Councillor K Pascoe declared a Non-Pecuniary, Non-Significant Interest in RP-7 LIGHTS4LAKE REQUEST FOR ADDITIONAL COSTS the reason being that he has financially supported the lights for the lake and remained in the chamber during its consideration.

 

Councillor K Pascoe declared a Non-Pecuniary, Non-Significant Interest in CONF-3 MAIN LEVEE BANK UPGRADE - EASEMENT ACQUISITIONS - STAGE 1 the reason being that he does business with two of the property owners.

 


MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1      NOTICE OF MOTION - YOUTH COUNCIL/ADVISORY GROUP

 

17/142       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council staff bring forward a report on a process to host an opportunity for young people in the City of Wagga Wagga, so that young people can provide feedback on appropriate model(s) for youth engagement to Council planning and decision making.

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

NOM-2      NOTICE OF MOTION - REGIONAL RAIL SHUTTLE PROPOSAL

 

17/143       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council:

a       write to Mr Daryl Maguire MP, Member for Wagga Wagga, the Honourable Andrew Constance MP, NSW Minister for Transport and Infrastructure, the Honourable Gladys Berejiklian MP, NSW Premier, Mr Luke Foley MP, the Leader of the Opposition and Ms Jodi McKay MP, the Shadow Minister for Transport calling for the investigation of new and improved regional rail connections for Wagga Wagga

b       review any response that may be forthcoming and assess any implications for Council that are consistent with its adopted plans

c       otherwise refer the matter to Transport NSW

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


COUNCILLOR REPORT

 

CR-1          COUNCILLOR REPORT - TRAVELLING STOCK ROUTE BETWEEN GANMURRA ROAD AND MUNDOWEY LANE

 

17/144       RESOLVED:

                   On the Motion of Councillors P Funnell and T Koschel

That Council:

a          write to the Local Land Services seeking their support on the closure of the travelling stock route between Ganmurra Road and Mundowey Lane on the Old Narrandera Road, for the months of October to April (inclusive) for a period of five years due to conditions set out in the body of this report

b          receive a report back to Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

PROCEDURAL MOTION - ENGLOBO

17/145       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That the standing orders be varied for the meeting as set out hereunder:

·    Items where councillors wish to speak

·    Items where no councillors wish to speak

·    Confidential

·    Matter of urgency

·    Closure of Meeting

That RP-6, RP-10 to RP-13, RP-16 and M-1 be adopted as recommended in the business papers.

CARRIED

 

 

REPORTS FROM STAFF

 

RP-1          DA17/0204 - 20M X 9M DETACHED SHED. 90 MANUKA ROAD, LAKE ALBERT, LOT 1 DP 1127328

 

17/146       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Tout

That Council approve DA17/0204 for a detached 20m x 9m shed at 90 Manuka Road, Lake Albert, subject to the conditions outlined in the Section 79C Assessment Report for DA17/0204.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOVEL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

RP-2          DA17/0205 - 4 BEDROOM DWELLING, SHED AND VARIATION TO BUILDING ENVELOPE. 124 RIVERVIEW DRIVE, MOORONG, LOT 31 DP1149070

 

17/147       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council approve DA17/0205 for a 4 bedroom dwelling, shed and variation to building envelope at 124 Riverview Drive, Moorong subject to the conditions outlined in the Section 79C Assessment Report for DA17/0205.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOVEL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


RP-3          DA17/0116 - DEMOLITION OF EXISTING GARAGE. CONSTRUCT A DOUBLE GARAGE AND CARPORT. RELOCATION AND EXTENSION OF EXISTING SHED - 36 GARLAND ST, TURVEY PARK, LOT 10 DP 6801

 

17/148       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council approve DA17/0116 for Demolition of existing garage, Construction of a double garage and carport, and relocation and extension of existing shed; at 36 Garland Street, Turvey Park, subject to the conditions outlined in the Section 79C Assessment Report for DA17/0116.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS – SECTION 375A(3) LOVEL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

RP-4          RESPONSES TO QUESTIONS / BUSINESS WITH NOTICE

 

17/149       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council receive and note the report outlining responses to Questions/Business with Notice.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


RP-5          TASTE RIVERINA 2017 CONTRIBUTION FOR THE CITY OF WAGGA WAGGA

Councillor T Koschel declared a Pecuniary Interest and vacated the chamber, the time being 6:43pm.

17/150       RESOLVED:

                   On the Motion of Councillors K Pascoe and P Funnell

That Council not approve an additional contribution of $2,500 to the 2017 Taste Riverina Festival.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

Councillor T Koschel re-entered the chamber, the time being 6:44pm.

 

 

RP-6          MAJOR EVENTS SPONSORSHIP REQUESTS

 

17/151       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council:

a       authorise the General Manager or their delegate to enter into a one year event support agreement up to an amount of $20,000 with Crow Crow Productions to sponsor the filming of ‘The Merger’ film

i         $12,000 will be committed from the 2016/17 Major Events Sponsorship budget to assist the film producer with pre production costs to be incurred in location scouting, accommodation and logistics

ii        The remaining $8,000 to be committed from the 2017/18 Major Events Sponsorship budget subject to film completion.

CARRIED

 


RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 

RP-7          LIGHTS4LAKE REQUEST FOR ADDITIONAL COSTS

A Motion was moved by Councillors T Koschel and D Hayes

 

That Council consider a request for $3907.50 to be provided to Committee4Wagga for additional works relating to the Lights4Lake Project.

 

An AMENDMENT was moved by Councillor R Kendall and seconded by Councillor V Keenan

 

That Council:

a          approve the request for $3,552.27 (GST exclusive) to be provided to Committee4Wagga for additional works related to the Lights4Lake project with funding sourced from Section 94 Plan Item RT2 – Upgrade shared path around Lake Albert

b          authorise a change in the original funding source for the $25,000 Section 94 contribution to the Lights4Lake project from Item OS24 Neighbourhood Parks (South) embellishment to Item RT2 Upgrade shared path around Lake Albert

 

RECORD OF VOTING ON THE AMENDMENT

 

For the Amendment

Against the Amendment

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

The AMENDMENT on being put to the meeting was CARRIED.

17/152       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan 

That Council:

a          approve the request for $3,552.27 (GST exclusive) to be provided to Committee4Wagga for additional works related to the Lights4Lake project with funding sourced from Section 94 Plan Item RT2 – Upgrade shared path around Lake Albert

b          authorise a change in the original funding source for the $25,000 Section 94 contribution to the Lights4Lake project from Item OS24 Neighbourhood Parks (South) embellishment to Item RT2 Upgrade shared path around Lake Albert

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

 


RP-8          DRAFT WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040

 

17/153       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council:

a       acknowledge receipt of a petition against acceptance of the Integrated Transport Report to City of Wagga Wagga and to extend the Gobbagombalin Bridge within the next 10 years

b       notes that the public exhibition period for the independent Peer Review and Summary of Findings report was extended from 29 March 2017 to 31 March 2017 to allow for submissions to be provided up to the Friday of that week

c       notes that the public submissions and petition received in relation to the independent Peer Review and Summary of Findings report have been utilised to develop the draft Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

d       thanks the community and key stakeholders for their input into the development of the draft Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

e       receives the draft Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

f        places the draft Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 on public exhibition for a period exceeding 28 days from 23 May to 30 June 2017, and invite public submissions on the draft document

g       receive a further report following the public exhibition period:

(i)      addressing any submission made in respect of the proposed Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

(ii)     proposing adoption of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-9          COMPULSORY ACQUISITION OF MAXWELL FIRE BRIGADE STATION SITE

 

17/154       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council:

a       proceed with the compulsory acquisition of the land described as Lot 1 DP 309572 for public purposes in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991

b       make application to the Minister and the Governor for approval to acquire Lot 1 DP 309572 by compulsory process for public purposes under Section 186(1) of the Local Government Act 1993

c       agree that after acquisition of Lot 1 DP 309572 the land be classified as Operational Land in accordance with Section 31(2) of the Local Government Act 1993

d       pay compensation to all interest holders entitled to compensation by virtue of the compulsory acquisition on the terms set out in the Land Acquisition (Just Terms Compensation) Act 1991

e       agree that all minerals are to be exempt from the acquisition of Lot 1 DP 309572

f        delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of the City of Wagga Wagga

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


 

RP-10        CANCELLATION OF RIGHT OF CARRIAGEWAY - LOT 2 DP 1138428 - STURT STREET, WAGGA WAGGA

 

17/155       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council:

a       agree to the cancellation of a right of carriageway over Lot 2 DP 1138428 in Sturt Street, Wagga Wagga subject to the conditions noted in the body of this report

b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-11        2016/17 LOAN FACILITY

 

17/156       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council utilise up to $1.91M in funding from the Internal Loans Reserve to complete the 2016/17 borrowings program for capital projects identified in this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-12        FINANCIAL PERFORMANCE REPORT AS AT 30 APRIL 2017

 

17/157       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council:

a       approve the proposed 2016/17 budget variations for the month ended 30 April 2017 and note the balanced budget as presented in this report

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c       note details of the external investments as at 30 April 2017 in accordance with section 625 of the Local Government Act 1993

CARRIED

 

 

 

 

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-13        OUTSTANDING DEBTORS AMOUNTS UNRECOVERABLE - PROPOSED WRITE OFF LIST

 

17/158       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council:

a       authorise, in accordance with Clause 131 of the Local Government (General) Regulation 2005, the write-off of Outstanding Debtor Accounts totalling $6,954.50 against the existing Provisions for Doubtful Debts as outlined in the report

b       note the $2,825.20 total for outstanding accounts under $1,000 which is also to be written off under the General Manager’s delegation

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-14        OURA VILLAGE - REQUEST FOR SEWER UPGRADE SUBSIDY

 

17/159       RESOLVED:

                   On the Motion of Councillors D Tout and P Funnell

That Council:

a       organise and facilitate a village meeting prior to 10 June 2017 to:

i           discuss and clarify the variety of options in regards to support for septic system upgrades available to village residents. This follows on from the meeting that Council had with the village on 10 April 2016 and the decision of Council not to proceed with sewerage to Oura on 29 March 2016

ii          communicate and discuss the new high risk flood levels with residents. New levels have been introduced that has a major impact on development in the village, none of which have been communicated to the village or explained in any consistent way to residents who enquire to staff at Council

iii         discuss and resolve the classification of Jarvis Street as a Council maintained road and not the current situation where it is classified as a non maintained crown road

b          work with the Oura Progress Association following the village meeting to formulate a report to Council to resolve the above issues in a way that is equitable, legal and fair to all concerned

c          report back to the June/July 2017 Council Meeting with recommendations in relation to the discussion and resolution of the work in (b) above

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 


 

RP-15        LOAN WAIVER REQUEST - WAGGA RUGBY LEAGUE

Councillor D Tout declared a Non-Pecuniary, Significant Interest and vacated the chamber, the time being 7:14pm.

17/160       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That Council:

a          defer the request from Wagga Rugby League to waive the outstanding $15,000 McDonald Park Facility Development Loan until the July 2017 Ordinary Council Meeting to allow for further information to be provided

b          encourage a member of Wagga Rugby League to address at Council’s public access forum

c          defer loan repayments until an outcome of this matter is determined

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

 

Councillor D Tout re-entered the chamber, the time being 7:20pm.

 

 

RP-16        POL 100 FRAUD AND CORRUPTION PREVENTION POLICY

 

17/161       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council:

a       notes that there were no submissions received during the exhibition period for POL 100 Fraud and Corruption Prevention Policy

b       adopts POL 100 Fraud and Corruption Prevention Policy

CARRIED

 

 

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-17        NATIONAL GENERAL ASSEMBLY - VOTING DELEGATE

 

17/162       RESOLVED:

                   On the Motion of Councillors P Funnell and K Pascoe

That Council appoint Councillor R Kendall as the voting delegate for the National General Assembly of Local Government Annual Conference on 18 to 21 June 2017 should the Mayor not be able to attend.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


COMMITTEE MINUTES

 

M-1            AUDIT AND RISK COMMITTEE MINUTES - 6 APRIL 2017

 

17/163       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council endorses the recommendations contained in the minutes of the Audit and Risk Committee Meeting held on 6 April 2017.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions / Business with Notice were raised for a report to be provided to the next available Council meeting.

1.         Councillor D Hayes asked the following questions

·   How much will the City of Wagga Wagga receive with the unfreezing of the indexation of Federal Assistance Grants?

·   What will Council do about tapping into the Federal budget measures, such as the Regional Growth Fund?

·   Council was sent the preliminary sampling program report by the Department of Defence in regards to the contamination concerns by the Pfos chemical. It is my understanding that the safety levels for pfos contamination have changed and are now significantly lower levels than those used in the report? Is Council aware of this and will they seek further clarification on this matter with the Department of Defence?

·   Is there an update on the reported footpath issues where the NBN has been installed and the repair job is sub-standard, for example, outside the Home Hotel?

2.         Councillor R Kendall asked how much money will the City of Wagga Wagga not receive with the unfreezing of the indexation of Federal assistance grants?

 

 

closed COUNCIL

17/164       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe 

That the Council now resolve itself into a Closed Council, the time being 7.25pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

 

CONFIDENTIAL REPORTS

 

CONF-1    RFQ 2017-523 SUPPLY OF TWO WATER TANK UNITS

 

17/165       RESOLVED:

                   On the Motion of Councillors P Funnell and R Kendall

That Council defer consideration of RFQ 2017-523 SUPPLY OF TWO WATER TANK UNITS until the June 2017 Ordinary Council Meeting to receive an assessment of existing plant to clarify replacement of refurbishment.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


 

CONF-2    RFQ 2017-526 SUPPLY OF THREE DRUM ROLLERS

 

17/166       RESOLVED:

                   On the Motion of Councillors P Funnell and K Pascoe

That Council defer consideration of RFQ 2017-526 SUPPLY OF THREE DRUM ROLLERS until June 2017 Ordinary Council Meeting to receive an assessment of existing plant to clarify replacement or refurbishment.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-3    MAIN LEVEE BANK UPGRADE - EASEMENT ACQUISITIONS - STAGE 1

 

17/167       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council:

a       agree to the acquisition of easements for levee over the properties referenced as “A”, “B” and “C” upon the terms set out in the body of this report

b       agree to enter an access licence agreement with the NSW Department of Industry – Lands for the purpose of constructing the levee bank upgrade on affected Crown Land parcels

c       note that a further report will be received regarding the acquisition of easements located on Crown Land

d       agree to the cancellation and re-creation of easements over the properties referenced as “E”, “F”, “G” and “H”

e       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

 

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-4    WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 CONSTRUCTION

 

17/168       RESOLVED:

                   On the Motion of Councillors R Kendall and V Keenan

That Council:

a       endorse proceeding with the Tender Evaluation, returning to the Council meeting in June 2017 with the outcome of the evaluation

b       authorise the General Manager or their delegate to negotiate with Office of Environment and Heritage to maintain the endorsement to raise the Main City Levee, making allowance for the possibility that the North Wagga levees may also be constructed to provide a 1 in 100 year level of protection in the future

c       approve the re-forecast 1 May 2017 cost breakdown, maintaining a budget of $23.2m for the project

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

CONF-5    PROPOSED AIRPORT SUB-LEASE AGREEMENT WITH MIDDLETON

 

17/169       RESOLVED:

                   On the Motion of Councillors R Kendall and D Tout

That Council:

a       agree to enter into a sub-lease agreement with Peter and/or Kathleen Middleton for hangar site 225 at the Wagga Airport upon the terms outlined in this report as:-

i        Option 2,

b       note that options 1 and 2 are for a two year period commencing 1 January 2017 and expiring 31 December 2018

c       delegate authority to the acting General Manager or their delegate to execute any necessary documents on behalf of Council

d       approve the budget variations as detailed in the budget section of the report

e       endorse that if the sub lease was to be transferred to another party during the 2 year period it would be at the full commercial rate at that time

f        incorporate a clause into the lease to provide an option for surrender of the lease with three months notice at no further cost

g       endorse that any future lease for that site to be at full market value for the commercial precinct at that time

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


 

CONF-6    AIRPORT SUB-LEASE TO BROMLEY AND RWEK PTY LTD

 

17/170       RESOLVED:

                   On the Motion of Councillors P Funnell and T Koschel

That Council amend resolution 16/0323 part (b) of CONF-8 - Airport Sub-Lease to Bromley & RWEK PTY LTD adopted at the Ordinary Council Meeting on 21 November 2016, to delegate authority to the Mayor and General Manager or their delegate to execute any necessary documents on behalf of Council.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-7    VARIATION OF LEASE - OASIS CAFE

Councillor T Koschel declared a Pecuniary Interest and vacated the chamber, the time being 8:31pm.

17/171       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council:

a       notes the proposed amendment to the lease terms between the Wagga Wagga City Council Crown Reserves Reserve Trust and the party named in the body of this report

b       delegates authority to the General Manager or their delegate to execute any necessary documents on behalf of the City of Wagga Wagga

c       approves the budget variation as detailed in the budget section of the report

CARRIED

 


RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

K Pascoe

 

D Tout

 

 

Councillor T Koschel re-entered the chamber at 8:39pm.

 

 

REVERSION TO OPEN COUNCIL

 

17/172       RESOLVED:

                   On the Motion of Councillors T Koschel and V Keenan 

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.44pm.

CARRIED

report of proceedings of closed COUNCIL

17/173       RESOLVED:

                   On the Motion of Councillors K Pascoe and D Hayes

That the recommendations contained in the report of the proceedings of the Closed Council be adopted.

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.50pm.

 

 

…………………………………………………..

                                                                                                      MAYOR


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.

 

DRAFTMinutes of the Extraordinary Meeting of Council held on Monday 29 May 2017.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

Acting General Manager                                                        (Mr R Knight)

Chief Financial Officer                                                            (Mrs N Te Pohe)

Commercial Operations Sector Manager                           (Ms C Angel)

Commercial Development Sector Manager                       (Mr P Somerville)

Manager Audit, Risk & Governance                                    (Ms I Hensley)

Manager Executive Support                                                  (Mr S Gray)

Manager Procurement Services                                           (Mr D Butterfield)

Strategic Partner – Corporate Governance & Risk           (Mrs N Johnson)

Marketing & Communications Coordinator                        (Mr B Koschel)

Communications & Engagement Officer                             (Mr J Lang)

Executive Assistant to the Mayor                                         (Ms M Price)

Legal Counsel – WilliamsonBarwick                                   (Mr A Barwick)

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 


 

APOLOGIES

An apology for non-attendance was received and accepted for Community Sector Manager, Mrs J Summerhayes on the Motion of Councillors D Hayes and V Keenan.

 

 

Declarations Of Interest    

 

No declarations of interest were received.

 

Closed COUNCIL

17/173       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That the Council now resolve itself into a Closed Council, the time being 6:01pm.

CARRIED

 

 

AT THIS STAGE OF THE MEETING THE PRESS AND THE PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

 

 

PROCEDURAL MOTION - COMMITTEE OF THE WHOLE

 

17/174       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan 

That Council:

a       now resolve itself into Committee of the Whole the time being 6:04pm.

b       endorse attendance of Council’s legal Counsel Mr Adrian Barwick

CARRIED

 

 

At this stage of the meeting all staff vacated the Chamber, the time being 6:05pm.

 

At this stage of the meeting staff re-entered the Chamber, the time being 8:45pm.


 


PROCEDURAL MOTION – REVERSION TO CLOSED COUNCIL

 

17/175       RESOLVED:

                   On the Motion of Councillors P Funnell and D Hayes

That Council now resolve itself out of Committee of the Whole and into Closed Council the time being 8:45pm.

CARRIED

 

 

 

Confidential Mayoral Minute

CONFMM-1       MAYORAL MINUTE - PERSONNEL MATTER - RECEIPT OF LEGAL ADVICE

 

17/176       RESOLVED:

                   On the Motion of The Mayor, Councillor G Conkey OAM 

That Council:

a       receive and note the legal advice

b          terminate the Contract of Employment of Mr Alan Eldridge in accordance with the recommendations contained in the Confidential Report tabled at the meeting on 29 May 2017

c          authorises the expenditure incurred by the Mayor on behalf of Council in relation to obtaining legal advice on the matter

d          in accordance with s11(3) of the Local Government Act 1993, the confidential report and legal advice tabled at the meeting are to remain confidential

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 


 

PROCEDURAL MOTION - Suspend standing orders

 

17/177       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That Council suspend Standing Orders the time being 9:00pm.

CARRIED

 

 

 

PROCEDURAL MOTION - REINSTATE standing orders

 

17/178       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council reinstate Standing Orders the time being 9:18pm.

CARRIED

 

 

Reversion to open COUNCIL

17/179       RESOLVED:

                   On the Motion of Councillors T Koschel and D Hayes

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 9:19pm.

CARRIED

 

report of proceedings of closed COUNCIL

17/180       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council receive the report of the resolution adopted in Closed Council.

 

CARRIED

 

 

THIS COMPLETED THE BUSINESS OF THE EXTRAORDINARY COUNCIL MEETING WHICH ROSE AT 9:22pm.

 

…………………………………………………..

                                                                                                      MAYOR


Report submitted to the Confidential Meeting of Council on Monday 26 June 2017.

 

Minutes of the Extraordinary Meeting of Council held on Thursday 1 June 2017.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid

Councillor Paul Funnell (from 3.02pm)

Councillor Dan Hayes

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Dallas Tout

In Attendance

Community Sector Manager                                                 (Mrs J Summerhayes)

Commercial Operations Sector Manager                           (Ms C Angel)

Commercial Development Sector Manager                       (Mr P Somerville)

Executive Director Riverina Regional Library                    (Mr R Knight)

Manager Executive Support                                                  (Mr S Gray)

Strategic Partner – Corporate Governance & Risk           (Mrs N Johnson)

Communications & Engagement Officer                             (Mr J Lang)

Manager People and Culture                                                (Mr L Flack)

Executive Assistant to the Mayor                                         (Miss M Price)

Governance Officer                                                                (Miss B King)

 

 

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

 


APOLOGIES

 

Apologies for non-attendance were received and accepted for Councillors K Pascoe, P Funnell, V Keenan and Mrs Natalie Te Pohe, Chief Financial Officer on the Motion of Councillors R Kendall and T Koschel.

 

Declarations Of Interest

Mr Robert Knight declared a Pecuniary Interest in MM-1 MAYORAL MINUTE - GENERAL MANAGER APPOINTMENT the reason being that he was the subject of the report and vacated the chamber during its consideration.

 

 

Councillor P Funnell entered the chamber, the time being 3.02pm.

 

 

 

MAYORAL MINUTE

 

MM-1         MAYORAL MINUTE - GENERAL MANAGER APPOINTMENT

Mr R Knight declared a Pecuniary Interest and vacated the chamber and did not return during the meeting, the time being 3.01pm.

17/181       RESOLVED:

                   On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a       delegate authority to the Mayor to commence the competitive recruitment process for the General Manager in accordance with Local Government Act 1993

b       endorse the appointment of Mr Robert Knight as General Manager for the period from 29 May 2017 until 30 November 2017 or until the recruitment process is finalised, and the General Manager commences employment or whichever is the earlier

c       delegate, as outlined below, to the General Manager, the powers, authorities, duties and functions of the Council as shown in the Schedule hereto, subject to the limitations and exceptions as shown:

SCHEDULE

a       All powers, authorities, duties and functions of the Council conferred under the Local Government Act, 1993 other than the functions listed in Section 377 of that Act as matters incapable of being delegated

b       All powers, authorities, duties and functions conferred or imposed on the Council under any other Act

 

 

LIMITATIONS

a       A power, authority, duty or function the subject of this delegation shall not be exercised in a particular case if the holder of the office of General Manager receives a direction from the Council withdrawing a power, authority, duty or function in relation to any matter for which the Council is enabled to withdraw that power, authority, duty or function

b       These delegations may be exercised only in accordance with legislation, prescribed standards, codes, policies and decisions of the Council

EXCEPTIONS

a       Determination of any development application, which relies on exceptions to development standards under Section 4.6 of the Wagga Wagga Local Environmental Plan 2010 that is required to be referred to Council for determination in accordance with any directive issued by the Department of Planning and Environment

b       Development applications submitted either as applicant or landowner by Councillors, senior officers or staff with delegations in accordance with Council policy

c       Those functions or matters which are required to be exercised ‘by resolution’ of the Council

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid

 

G Conkey OAM

 

P Funnell

 

D Hayes

 

R Kendall

 

T Koschel

 

D Tout

 

 

 

THIS COMPLETED THE BUSINESS OF THE EXTRAORDINARY COUNCIL MEETING WHICH ROSE AT 3.07pm.

 

 

…………………………………………………..

                                                                                                      MAYOR