Ordinary Meeting of Council

 

 

 

To be held on
Monday 24 July 2017

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 24 July 2017 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Robert Knight

General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 24 July 2017

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

CONFIRMATIONS OF MINUTES

CM-1           ORDINARY COUNCIL MEETING - 26 JUNE 2017                                       2

DECLARATIONS OF INTEREST                                                                                    2

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - LIVESTOCK MARKETING CENTRE AND HEAVY VEHICLE ACCESS                                                                                                    2

NOM-2         NOTICE OF MOTION - EN GLOBO OF CONFIDENTIAL ITEMS                  2

Reports from Staff

RP-1            DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA                                                                        2

RP-2            30 JUNE 2017 INVESTMENT REPORT                                                       2

RP-3            2016/17 CARRYOVERS AND REVOTES                                                     2

RP-4            POL 097 - PUBLIC INTEREST DISCLOSURES POLICY                              2

RP-5            Annual Grants Program 2017-2018                                                  2

RP-6            Proposed Assignment of Airport Sub-lease                              2

RP-7            PROPOSED LEASE RENEWAL TO WAGGA MINI MIX AND PRECAST CONCRETE PTY LTD                                                                                                    2

RP-8            Strategic Planning Update                                                              2

RP-9            Oura Village - Outcomes of Village Meeting                              2

RP-10          Loan Waiver request - Wagga Rugby League                              2

RP-11          Abbeyfield Australia - S356  Donation of Developer Contribution charges                                                                                                  2

RP-12          Veterans Health Week - S356 Donation request                        2

RP-13          Country Women's Association of NSW - Cartwright 's Hill Branch - S356 donation request onsite Sewerage Management Fee    2

RP-14          Wagga Wagga Women's Shed Group - S356 Donation                 2

RP-15          Aboriginal Eduction Consultative Group (AECG) - S356 donation request Proud and Deadly Awards                                              2

 

 

RP-16          Related Party Disclosure Policy - New Draft Policy              2

RP-17          Response to Questions with Notice                                              2  

Committee Minutes

M-1              Audit, Risk and Improvement Committee Minutes - 8 June 2017 2   

QUESTIONS/BUSINESS WITH NOTICE                                                                         2

Confidential Reports

CONF-1       SALE OF COUNCIL LAND AT 51 SPRING STREET, WAGGA WAGGA      2

CONF-2       RFQ 2017-538 ROAD SIGNS AND ASSOCIATED HARDWARE                  2

CONF-3       SALE OF LAND AT 40 BRUNSKILL AVENUE, FOREST HILL                     2

CONF-4       PROPOSED AIRPORT CAFE SUB-LEASE VARIATION                              2

CONF-5       Licence Agreement for Land Known as the Wiradjuri Golf Centre                                                                                                                  2

CONF-6       Appointment of Aviation Industry Representatives to the Airport Advisory Committee                                                                            2

CONF-7       RFT 2017-24 Waste, Recycables and Organics Collection Service 2

CONF-8       RFT 2017-26 Recycables Waste Acceptance and processing Service                                                                                                                  2

CONF-9       RFT 2017-27 Food and Garden Organics Acceptance and Processing Service                                                                                                    2  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 26 JUNE 2017       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 June 2017 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Minutes - Ordinary Council Meeting - 26 June 2017

2

 

 

  

 

DECLARATIONS OF INTEREST

 

 

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - LIVESTOCK MARKETING CENTRE AND HEAVY VEHICLE ACCESS

Author:          Councillor Paul Funnell

 

Analysis:

Notice of Motion brought to Council from Councillor Paul Funnell.

 

 

Recommendation That Council receive a report on the ability of the Livestock Marketing Centre (LMC) in handling B-triple and comparable vehicle types and what is required to enable unloading and loading of these vehicle types within the facility.

 

With Wagga Wagga City Council investing in road infrastructure in Bomen which is capable of handling B-triple and comparable vehicle types it is requested that Council receive a report on what infrastructure is required within the LMC to enable unloading and loading of these vehicle types.

 

In the report back from Council staff, it is requested that the report addresses the potential benefits this infrastructure would provide the LMC (e.g. attract more stock, market leader in accessibility etc.) and the estimated cost of this infrastructure.  

 

N/A

Livestock Marketing Centre Strategic Master Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport

No specific issues identified.

N/A

 

 

 

NOM-2           NOTICE OF MOTION - EN GLOBO OF CONFIDENTIAL ITEMS

Author:          Councillor Dan Hayes

 

Analysis:

The purpose of this Notice of Motion is to receive a report on how Council can englobo confidential items during the open session of Council.

 

 

Recommendation That council receive a report to englobo confidential motions at the same time as open session motions.

 

The purpose of this Notice of Motion is to seek a report which aims to:

 

·        improve the effectiveness of Council meetings by dealing with englobo matters at the same time; and

 

·        improve work-life balance for staff by removing the requirement for staff to wait until the confidential session of Council before being told they are not needed as their item is not being discussed.

 

The outcome of this process may result in less cost due to staff not being required to wait until the confidential session of Council meetings to know if they are required to stay or not.

Wagga Wagga City Council Code of Meeting Practice

Local Government Act 1993

Local Government Regulations 2005

Office of Local Government Meeting Practice Note 16

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Potential exposure of confidential matters being raised in open Council.

Initial email advice has been received through the Governance team.

 

  

 

Reports from Staff

RP-1               DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA

Author:                        Cameron Collins

Acting Director:        James Bolton

         

Analysis:

The report is for a development application and is presented to Council for decision. The application has been referred to Council as 37 submissions were received comprising: ·       32 submissions objecting to the proposal ·       5 submissions in support of the proposal   The details of the objections are included and assessed in the attached s79C report.   Section 1.11 of the DCP requires that where the number of submissions in the form of objections received in response to an advertised or notified development application is 10 or more, the application shall be determined by the elected Council.

 

 

Recommendation It is recommended that Council approve Development Application DA17/0211 for a Transitional Group Home, 199 Gurwood St WAGGA WAGGA NSW 2650, Lot 23 Sec 2 DP 12856, Lot 24 Sec 2 DP 12856, subject to the conditions outlined in the Section 79C Assessment Report for DA17/0211.

 

 

Applicant	Debgar Holdings Pty Ltd Directors – Debbie Cox and Garry Cox
Owner	Debgar Holdings Pty Ltd Directors – Debbie Cox and Garry Cox
Development Cost	$0
Development Description	This application is for the conversion of an existing dwelling (currently approved as bed and breakfast accommodation) to a transitional group home. The group home will be for the temporary accommodation of up to 12 people at any one time, who will partake in rehabilitation as part of their recovery from substance addiction.

 

A previous development application (DA16/0212) at this site for a Transitional Group Home (also for the temporary accommodation of up to 12 people partaking in rehabilitation as part of their recovery from substance addiction), was refused by Council at its meeting of 29 August 2016. Council resolved to:

 

“… refuse Development Application DA16/0212 for a change of Use to a Transitional Group Home and covered outdoor living area at 199 Gurwood Street, Wagga Wagga, the reason being that it is not in keeping with the amenity of the locality.”

 

The current application (DA17/0211) was received by Council on 10/04/2017 and is identical to the original application with the exception of the following:

 

·        The application included a revised Statement of Environmental Effects (SEE) incorporating a Social Impact Assessment (SIA)

·        The application does not include the construction of an outdoor covered area, deck and replacement front fence which formed part of the original application. These additions were approved under delegation on 13/04/17 under separate application (DA17/0132) as alterations/additions to the existing dwelling.

 

Concerns raised in submissions included:

 

·        Potential for other forms of group homes to occupy this site without the need for further approval.

·        Safety of community – criminal activity, antisocial behaviour, violence, etc.

·        Lack of regulation surrounding operation of group home – not redress if issues arise with operation and impact on neighbourhood.

·        The location is unsuitable for the development; it should be located in other areas of the City.

·        Noise, privacy, traffic and carparking impacts

·        Impact on property values

 

Assessment

 

·        The proposal is defined under the standard definitions contained in the LEP 2010 as a Transitional Group Home.

·        Under the provisions of the Wagga Wagga Local Environmental Plan (LEP) 2010, the subject site is within the R1 General Residential zone. Transitional Group Homes are permitted with consent under the LEP 2010 in the R1 zone.

·        The proposal satisfies the LEP 2010 objectives for the R1 zone to provide for the housing needs of the community and to provide for a variety of housing types and densities.

·        The proposal is subject to the provisions of State Environmental Planning Policy (Affordable Rental Housing) 2009. Under the provisions of this SEPP, the proposed group home is permissible with consent within the R1 zone.

·        The proposed group home satisfies the specific objective of the SEPP “to facilitate the development of housing for the homeless and other disadvantaged people who may require support services, including group homes and supportive accommodation.” Under the provisions of the SEPP, disadvantaged people include those that are disadvantaged because of their alcohol or drug dependence.

·        Both the Affordable Housing SEPP and the Wagga Wagga LEP 2010 provide clear direction in terms of facilitating the type of housing proposed under this development application and within residentially zoned areas.

·        Under the provisions of the Affordable Housing SEPP, Council cannot refuse consent to development for the purpose of a group home unless the consent authority has made an assessment of the community need for the group home.

·        The proposed group home will align directly with the findings and directions of the Murrumbidgee Local Health District (MLHD) “Mental Health and Drug and Alcohol (MHDA) Clinical Services Plan 2014 – 2019”. There is a critical shortage with the MLHD of the type of service offered by the group home, particularly in the form of specialist drug and alcohol rehabilitation services that cater for post detoxification support for drug and alcohol consumers.

·        The development is consistent with relevant provisions of the Wagga Wagga Development Control Plan 2010.

·        There is no substantive evidence that the existence and operation of the group home will result in safety concerns for the surrounding community because of increased crime and anti-social behaviour. It is satisfied that the operational practices to be adopted by RRH will assist in minimising risk to the community.

·        Comments received from NSW Police have identified that there is concern regarding an increase in drug offences particularly within the central area of Wagga Wagga and that this may impact on the development.  However, the Police have stated that there is no clear evidence that this will occur and that many of the concerns raised can be minimised by ensuring that the applicant adhere to the commitments made in the proposed operations manual.

·        Other likely impacts of the development including noise, privacy, traffic and carparking have been assessed and are not expected to result in significant or detrimental impact.

·        The development has the potential to deliver significant positive impacts with regard to general public health, social cohesion and liveability. The benefits of the proposed development will outweigh any potential negative impacts associated with subject approval.  

 

Reasons for Approval

 

·....... The application is for a use which is permitted in the R1- General Residential Zone.

·        The development complies with the requirements of the Environmental Planning and Assessment Act 1979 and is consistent with the objectives of the Wagga Wagga Local Environmental Plan 2010 and State Environmental Planning Policy (Affordable Rental Housing) 2009.

·        The development is consistent with relevant provisions of the Wagga Wagga Development Control Plan 2010.

·        The proposed development will achieve broader public objectives around general public health, social cohesion and liveability.

·        The proposed development will be able to be managed in a way to mitigate any potential environmental impacts including those raised in submissions.

·        The benefits of the proposed development will outweigh any potential negative impacts associated with subject approval.  

 

Site Location

 

The subject site at 199 Gurwood Street is identified as Lots 23 and 24 DP 29756 and is located on the north western corner of Gurwood Street and Gossett Street intersection. The site is located approximately 1.5 kilometres to the west of the Fitzmaurice Street and Baylis Street commercial/retail precinct.

 

 

N/A

Wagga Wagga Development Control Plan 2010

Wagga Wagga Local Environmental Plan 2010

State Environmental Planning Policy (Affordable Rental Housing) 2009

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

 

Refusal of the application may result in the applicant appealing the decision in the Land and Environment Court which will have to be defended by Council.

See attached s79C report for details of all consultation.

 

1.	DA17.0211 - Section 79C Assessment Report - Provided under separate cover
2.	DA17.0211 - Floor Plan - Provided under separate cover
3.	DA17.0211 - Submission Against the Development - Provided under separate cover
4.	DA17.0211 - Submission For the Development - Provided under separate cover
5.	DA17.0211 - Police Submission - Provided under separate cover
6.	DA17.0211 - Statement of Environmental Effects - Provided under separate cover
7.	DA17.0211 - Social Impact Assessment - Provided under separate cover
8.	DA17.0211 - Operations Manual - Provided under separate cover
9.	DA17.0211 - Calvary Riverina Support Letter - Provided under separate cover
10.	DA17.0211 - Opteon Property Advisory Report - Provided under separate cover

 

 

 

RP-2               30 JUNE 2017 INVESTMENT REPORT

Author:          Carolyn Rodney

Director:       Natalie Te Pohe

         

Analysis:

This report details Wagga Wagga City Council’s external investments and performance as at 30 June 2017.

 

 

Recommendation That Council note details of the external investments as at 30 June 2017 in accordance with section 625 of the Local Government Act 1993

 

This report includes details on the performance of Council’s investments at 30 June 2017.

 

Council has experienced a positive monthly investment performance for the month of June that is mainly attributable to Council’s Floating Rate Note (FRN) portfolio having a slight increase in growth for the period. It should be noted that many of these investments continue to trade at a premium.

 

Council has achieved a better than budgeted result for the full financial year to 30 June 2017. Council has received $3,892,563 in interest & growth income from investments compared to a revised budget of $3,787,002. This continues to be as a result of the higher than anticipated investment portfolio balance and continued strong portfolio returns.

 

The normal monthly financial report is not included in this report due to the commencement of the year end process and preparation of the financial statements for auditing. The 2016/17 Financial Statements will be presented to Council in October 2017 which will highlight and provide analysis on Council’s overall financial performance and position for the 2016/17 financial year. Council’s Independent Auditor will present the 2016/17 Audit Report at the November 2017 Council meeting.

 

Financial Implications

 

 

 

 

 

 

 

Investment Summary as at 30 June 2017

 

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 31/05/2017 $	Closing Balance Invested 30/06/2017 $	June EOM Current Yield %	June EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
Police Credit Union	NR	1,000,000	1,000,000	2.87%	0.90%	6/12/2016	6/12/2017	12
Banana Coast CU	NR	0	1,000,000	2.80%	0.90%	2/06/2017	1/06/2018	12
AMP	A	0	2,000,000	2.80%	1.81%	2/06/2017	1/06/2018	12
BOQ	BBB+	2,000,000	2,000,000	2.80%	1.81%	7/12/2016	7/07/2017	12
Bank of Sydney	NR	2,000,000	2,000,000	2.75%	1.81%	30/09/2016	29/09/2017	12
CUA	BBB	1,000,000	1,000,000	2.80%	0.90%	9/02/2017	5/01/2018	11
AMP	A	2,000,000	2,000,000	3.00%	1.81%	2/08/2016	2/08/2017	12
Bankwest	AA-	2,000,000	0	0.00%	0.00%	4/04/2017	23/06/2017	3
ME Bank	BBB	2,000,000	2,000,000	2.80%	1.81%	16/12/2016	16/10/2017	10
CUA	BBB	1,000,000	1,000,000	2.75%	0.90%	3/03/2017	2/03/2018	12
Suncorp-Metway	A+	0	2,000,000	2.60%	1.81%	7/06/2017	3/01/2018	7
NAB	AA-	0	2,000,000	2.49%	1.81%	9/06/2017	8/09/2017	3
Suncorp-Metway	A+	0	2,000,000	2.50%	1.81%	9/06/2017	9/10/2017	4
Suncorp-Metway	A+	0	2,000,000	2.55%	1.81%	9/06/2017	6/11/2017	5
Total Short Term Deposits		13,000,000	22,000,000	2.72%	19.89%
At Call Accounts
NAB	AA-	2,620,938	1,059,154	1.50%	0.96%	N/A	N/A	N/A
NAB	AA-	15,442,987	13,468,445	2.19%	12.18%	N/A	N/A	N/A
AMP	A	181,182	181,513	2.15%	0.16%	N/A	N/A	N/A
Beyond Bank	BBB+	148,133	148,279	1.00%	0.13%	N/A	N/A	N/A
CBA	AA-	44,737	44,692	0.00%	0.04%	N/A	N/A	N/A
Total At Call Accounts		18,437,977	14,902,083	2.12%	13.47%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.90%	5/06/2017	6/06/2022	60
BOQ	BBB+	1,000,000	1,000,000	6.30%	0.90%	22/08/2012	22/08/2017	60
ING Bank	A-	3,000,000	3,000,000	6.00%	2.71%	24/08/2012	24/08/2017	60
Hume Building Society	NR	1,009,123	1,009,123	4.10%	0.91%	21/08/2014	21/08/2017	36
Banana Coast CU	NR	1,000,000	0	0.00%	0.00%	3/06/2014	2/06/2017	36
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.81%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.90%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.90%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.90%	11/03/2015	11/03/2018	36
AMP	A	2,000,000	0	0.00%	0.00%	2/06/2015	2/06/2017	24
AMP	A	1,000,000	1,000,000	3.10%	0.90%	13/07/2015	13/07/2017	24
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.90%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.90%	25/08/2016	25/08/2021	60
Institution	Rating	Closing Balance Invested 31/05/2017 $	Closing Balance Invested 30/06/2017 $	June EOM Current Yield %	June EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Medium Term Deposits continued
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.90%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.90%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.81%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.71%	10/03/2017	10/03/2022	60
Total Medium Term Deposits		23,989,123	20,989,123	3.91%	18.98%
Floating Rate Notes - Senior Debt
Bendigo-Adelaide	BBB+	1,005,350	1,000,670	BBSW + 93	0.90%	17/09/2014	17/09/2019	60
BOQ	BBB+	2,013,860	2,003,380	BBSW + 110	1.81%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,004,500	1,006,720	BBSW + 107	0.91%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,004,500	1,006,720	BBSW + 107	0.91%	10/11/2014	6/11/2019	60
ME Bank	BBB	1,001,540	1,003,760	BBSW + 100	0.91%	17/11/2014	17/11/2017	36
ME Bank	BBB	1,001,540	1,003,760	BBSW + 100	0.91%	17/11/2014	17/11/2017	36
Teachers Mutual	BBB	1,000,830	1,003,100	BBSW + 105	0.91%	4/12/2014	4/12/2017	36
Newcastle Permanent	BBB	1,001,300	1,003,540	BBSW + 110	0.91%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,012,520	2,017,840	BBSW + 110	1.82%	3/03/2015	3/03/2020	60
ANZ	AA-	755,138	757,875	BBSW + 82	0.69%	17/04/2015	17/04/2020	60
Heritage Bank	BBB+	1,002,390	1,004,770	BBSW + 115	0.91%	7/05/2015	7/05/2018	36
NAB	AA-	1,002,650	1,006,110	BBSW + 80	0.91%	3/06/2015	3/06/2020	60
Heritage Bank	BBB+	1,002,390	1,004,770	BBSW + 115	0.91%	9/06/2015	7/05/2018	35
CBA	AA-	1,008,670	1,012,200	BBSW + 90	0.92%	17/07/2015	17/07/2020	60
Westpac	AA-	1,008,010	1,011,390	BBSW + 90	0.91%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,002,430	1,005,010	BBSW + 110	0.91%	18/08/2015	18/08/2020	60
Credit Suisse	A	1,004,150	1,006,720	BBSW + 105	0.91%	24/08/2015	24/08/2018	36
Bendigo-Adelaide	BBB+	1,002,430	1,005,010	BBSW + 110	0.91%	28/09/2015	18/08/2020	59
Westpac	AA-	2,016,020	2,022,780	BBSW + 90	1.83%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,014,480	1,017,150	BBSW + 125	0.92%	20/10/2015	20/10/2020	60
Westpac	AA-	4,052,600	4,066,720	BBSW + 108	3.68%	28/10/2015	28/10/2020	60
AMP	A	1,820,124	1,811,988	BBSW + 110	1.64%	11/12/2015	11/06/2019	42
CBA	AA-	1,016,540	1,020,670	BBSW + 115	0.92%	18/01/2016	18/01/2021	60
BOQ	BBB+	1,004,970	0	0.00%	0.00%	5/02/2016	5/02/2018	24
Rabobank	A+	2,042,320	2,051,780	BBSW + 150	1.86%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,011,280	1,005,580	BBSW + 160	0.91%	22/03/2016	22/03/2019	36
CUA	BBB	2,023,200	2,011,020	BBSW + 160	1.82%	1/04/2016	1/04/2019	36
ANZ	AA-	1,018,790	1,015,230	BBSW + 118	0.92%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,019,340	1,022,520	BBSW + 138	0.92%	21/04/2016	12/04/2021	60
AMP	A	1,013,150	1,016,260	BBSW + 135	0.92%	24/05/2016	24/05/2021	60
Westpac	AA-	1,012,810	1,016,540	BBSW + 117	0.92%	3/06/2016	3/06/2021	60
CBA	AA-	1,019,010	1,022,800	BBSW + 121	0.92%	12/07/2016	12/07/2021	60
ANZ	AA-	2,026,600	2,034,260	BBSW + 113	1.84%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,510,080	1,513,290	BBSW + 117	1.37%	26/10/2016	26/10/2020	48
NAB	AA-	1,011,940	1,015,390	BBSW + 105	0.92%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,505,340	1,509,345	BBSW + 140	1.36%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,002,940	1,005,220	BBSW + 110	0.91%	21/11/2016	21/02/2020	39
Westpac	AA-	1,011,880	1,016,000	BBSW + 111	0.92%	7/02/2017	7/02/2022	60
Institution	Rating	Closing Balance Invested 31/05/2017 $	Closing Balance Invested 30/06/2017 $	June EOM Current Yield %	June EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Floating Rate Notes - Senior Debt continued
ANZ	AA-	1,004,680	1,009,000	BBSW + 100	0.91%	7/03/2017	7/03/2022	60
CUA	BBB	752,070	748,185	BBSW + 130	0.68%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	601,146	602,676	BBSW + 130	0.54%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	0	1,000,480	BBSW + 142	0.90%	29/06/2017	29/06/2020	36
Total Floating Rate Notes - Senior Debt		51,345,508	51,418,229		46.49%
Managed Funds
NSW Tcorp	NR	1,301,899	1,291,183	-0.82%	1.17%	17/03/2014	1/06/2022	98
Total Managed Funds		1,301,899	1,291,183	-0.82%	1.17%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		108,074,507	110,600,618	3.55%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH		2,394,452	2,245,630
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		105,680,055	108,354,988

 

 

Wagga Wagga City Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 47% across a broad range of counterparties. Cash equates to 13% of Council’s portfolio with Term Deposits around 39% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

During May, rating agency Standards & Poor’s (S&P) downgraded credit ratings for 23 banks. The two key downgrades were Bank of Queensland (BoQ) and Bendigo-Adelaide Bank, changing credit ratings from A- to BBB+. The downgrade of these two banks has resulted in the BBB/NR rating allocation being near full capacity. Council has 11.34% of its portfolio invested in these two banks. Council staff will continue to be mindful of these allocation capacities when investing funds in the future.

 

Investment Portfolio Balance

 

Wagga Wagga City Council’s investment portfolio balance has increased from the previous month’s balance, up from $105.7M to $108.4M. This is reflective of grant funding for some major projects being received during June as well as Council receiving the first two (2) quarters of its Financial Assistance Grants for 2017/18 in advance.

 

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed the following investment securities during June 2017:

 

Institution and Type	Amount	Investment Term	Interest Rate	Comments
Bankwest Term Deposit	$2M	80 days	2.50%	This term deposit was redeemed for cashflow purposes.
Bank of Queensland Floating Rate Note	$1M	2 years	BBSW + 100	This floating rate note was sold for a Capital gain and the funds invested in a $1m parcel of Teachers Mutual floating rate note.

 

New Investments – Council purchased the following investment securities during June 2017:

 

Institution and Type	Amount	Investment Term	Interest Rate	Comments
Teachers Mutual Bank Floating Rate Note	$1M	3 years	BBSW + 142	Council’s independent Financial Advisor, advised that this Floating Rate Note represented good value.
Suncorp Term Deposit	$2M	7 months	2.60%	The Suncorp rate of 2.60% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within the portfolio.
NAB Term Deposit	$2M	3 months	2.49%	The NAB rate of 2.49% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within the portfolio.
Suncorp Term Deposit	$2M	4 months	2.50%	The Suncorp rate of 2.50% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within the portfolio.
Suncorp Term Deposit	$2M	5 months	2.55%	The Suncorp rate of 2.55% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within the portfolio.

 

Rollovers – Council rolled over the following investment securities during June 2017:

 

Institution and Type	Amount	Investment Term	Interest Rate	Comments
BCU Term Deposit	$1M	1 year	2.80%	This term deposit was a three (3) year investment at 4.25% and was rolled at maturity into a one (1) year term deposit at 2.80%. This investment term was chosen to fill a maturing gap within the portfolio.
AMP Term Deposit	$2M	1 year	2.80%	This term deposit was a two (2) year investment at 3.10% and was rolled at maturity into a one (1) year term deposit at 2.80%. This investment term was chosen to fill a maturing gap within the portfolio.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totaled $322,344 which compares favourably with the budget for the period of $315,584 – out performing budget for the June month by $6,760. This is mainly attributable to Council’s Floating Rate Note (FRN) portfolio having a slight increase in growth for the June period. It should be noted that many of these investments continue to trade at a premium.

 

The capital market value of these FRN investments will fluctuate from month to month and that Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is also important to note that Council’s investment portfolio balance has consistently been over $100M, which is tracking above what was originally predicted. This is mainly due to timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the coming months the portfolio balance will reduce with the construction of major projects.

 

Due to the continued high balance of the investment portfolio, Council officers reviewed the budget for interest on investments and revised up by $700,000 - reported to Council at the 24 April 2017 Council Meeting.

 

The below graph outlines Council interest and growth income for the 2016/17 financial year. Council has achieved a better than budgeted result for the full financial year to 30 June 2017 – a $105K positive result compared to revised budget. Council received $3,892,563 in interest & growth income from investments for the full financial year, compared to a revised budget of $3,787,002. This continues to be as a result of the higher than anticipated investment portfolio balance and continued strong portfolio returns.

 

 

Council’s portfolio performance continues to be anchored by the longer-dated deposits in the portfolio, particularly those locked in above 4% yields. It is to be noted that the average deposit yield will inevitably fall as some of the longer-dated deposits mature throughout the 2017 calendar year.

 

In comparison to the AusBond Bank Bill Index* (+1.82%pa), Council’s investment portfolio in total returned 3.55% for June. Short term deposits returned 2.72%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

 

625   How may councils invest?

(1)  A council may invest money that is not, for the time being, required by the council for any other purpose.

(2)  Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3)  An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4)  The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

Local Government (General) Regulation 2005

 

212   Reports on council investments

(1)  The responsible accounting officer of a council:

(a)  must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i)  if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii)  if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b)  must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2)  The report must be made up to the last day of the month immediately preceding the meeting.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

No specific issues identified.

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

RP-3               2016/17 CARRYOVERS AND REVOTES

Author:          Carolyn Rodney

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2016/17 capital and operating project budget revotes and carryovers (works in progress).

 

 

Recommendation That Council: a       approve the proposed 2016/17 capital and operating project budget revotes as presented in this report b       note the 2016/17 capital and operating project carryovers (works in progress) as presented in this report

 

This report provides a summary of the 2016/17 capital works in progress and those projects which have not yet commenced as at 30 June 2017 for various reasons. The adoption of the recommendation will enable the revote of the funding allocation from the 2016/17 budget for projects that have not commenced to the 2017/18 budget including the allocation of some projects into ‘Concepts’ capital works. The estimated carryover figures that are presented in this report are subject to change pending the finalisation of the 2016/17 financial statements.

 

The report also highlights the various works in progress as at 30 June 2017 noting that the unexpended funds will automatically carryover to the 2017/18 financial year without the need for a Council resolution, as per Section 211 of the Local Government (General) Regulation 2005.

 

2016/17 Summary

 

During 2016/17 the extremely wet winter had a significant impact on the commencement of a number of projects and programs as flood recovery works, potholing and the inability to put plant on the ground in some locations resulted in delays. As always, emergency works will take precedence.

 

In addition to this, there was a lack of internal capacity and expertise to manage high risk, high cost projects which impacted on the delivery program. The Director Commercial Operations has had a clear focus on this over the past year in order to develop the internal staff. This has been supported with the engagement of temporary high level project managers and technical staff, including the recent appointments of the Manager Project Operations and Master Scheduler.

 

With the recent appointment of highly skilled staff into these key roles, a significant amount of work is currently being undertaken across the organisation to ensure that projects and programs are appropriately scoped and resourced; that timeframes are established upfront in order to improve the way that projects and programs are managed moving forward; and to enable clear expectations to be communicated. This will assist with cash flow management and therefore allow for the maximisation of investment returns. As a result of this work, while a budget is a forecast at a particular point in time and movements will generally occur, it is anticipated that budget allocations will be better aligned to the financial years that the expenditure is anticipated to occur, which in turn may reduce the number of carryover items that need to be considered at the end of each financial year.

 

It should be noted that the size of the program of works (both operating and capital) to be delivered ($98M) was extremely ambitious given the internal capability and the number of projects that are multi-year, high risk and complex to deliver. The fact that the organisation has delivered and committed approximately $50M of capital projects and programs during 2016/17, taking into consideration the flood event and lack of capacity to deliver, is a positive outcome. With the improvements that are now being implemented, future years will see a delivery program that is more appropriately tailored to the level of resources that Council has in order to deliver.

 

The normal monthly financial report is not included in this report due to the commencement of the year end process and preparation of the financial statements for auditing. The 2016/17 Financial Statements will be presented to Council in October 2017 which will highlight and provide analysis on Council’s overall financial performance and position for the 2016/17 financial year. Council’s Independent Auditor will present the 2016/17 Audit Report at the November 2017 Council meeting.

 

 

2016/17 Project Revotes and Carryover Requests

 

The tables included in the Attachment provide details of the total capital works program for 2016/17, the projects recommended for revoting and the carryover works in progress. Below is a summary of each table:

 

·        Table A 2016/17 Capital Works Summary

·        Table B 2016/17 Capital Projects Completed $10,297,656

·        Table C Capital Project Revotes $7,094,035

·        Table D i) Capital Projects – Works in Progress $11,064,896

·        Table D ii) Capital Major Projects – Works in Progress $27,866,466

·        Table E i) Operating Project Revotes $1,428,646

·        Table E ii) Operating Income Project Revotes $435,000

·        Table F Operating Project – Works in Progress $639,491

Local Government (General) Regulation 2005

 

211   Authorisation of expenditure

(1)  A council, or a person purporting to act on behalf of a council, must not incur a liability for the expenditure of money unless the council at the annual meeting held in accordance with subclause (2) or at a later ordinary meeting:

(a)   has approved the expenditure, and

(b)   has voted the money necessary to meet the expenditure.

(2)  A council must each year hold a meeting for the purpose of approving expenditure and voting money.

(3)  All such approvals and votes lapse at the end of a council’s financial year. However, this subclause does not apply to approvals and votes relating to:

(a)   work carried out or started, or contracted to be carried out, for the council, or

(b)   any service provided, or contracted to be provided, for the council, or

(c)   goods or materials provided, or contracted to be provided, for the council, or

(d)   facilities provided or started, or contracted to be provided, for the council, before the end of the year concerned, or to the payment of remuneration to members of the council’s staff.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

There are a range of risks associated with this report, particularly if Council determine not to approve the operating and capital revotes. The justification for the revote relating to each project is outlined in the Attachment which should highlight some of the potential risks for Council.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

All relevant areas within Council have consulted with the Finance Division in regards to the project revotes and carryovers listed in this report.

 

 

1⇩.

Project List 2016/17

 

 

 

 

 

 

 

 

 

RP-4                             POL 097 - PUBLIC INTEREST DISCLOSURES POLICY

Author:                        Ingrid Hensley

General Manager:    Robert Knight

         

Analysis:

Amendments to Council’s Public Interest Disclosures Policy POL 097 are presented to Council for endorsement and placement on public exhibition.

 

 

Recommendation That Council: a        receive the draft POL 097 – Public Interest Disclosures Policy b       endorse the draft POL 097 – Public Interest Disclosures Policy and place on public exhibition for a period of 28 days from 25 July 2017 to 21 August 2017 and invites public submissions until 4 September 2017 on the draft Policy c        receive a further report following the public exhibition period: (i)      addressing any submissions made in respect of the proposed policy (ii)     proposing adoption of the policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

A review of Council’s Public Interest Disclosure Policy has been undertaken as part of Council’s scheduled policy review.

 

Council’s Public Interest Disclosures Policy provides an internal reporting system for the reporting of disclosures of corrupt conduct, maladministration, the serious and substantial waste of public money, contravention of the GIPA Act or Local Government Pecuniary Interest contravention by the Council, its staff and Councillors.

 

Council’s policy has been reviewed in accordance with the NSW Ombudsman’s Model of Internal Reporting Policy. The proposed amendments to the policy have aligned the Policy to the Model, organisational structure and current practices and processes. The amendments do not change the intent of the policy, but have been made to reduce the detail of the policy which are better suited to an internal process or guideline.

 

To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition for a period of 28 days with a 42-day submission period.

 

N/A

POL 097 – Public Interest Disclosures Policy

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

No specific issues identified

NSW Ombudsman

Corporate Review Committee

Council Executive and relevant staff

 

 

1⇩.

POL 097 - Draft Public Interest Disclosures Policy

 

 

 

 

 

 

 

RP-5               Annual Grants Program 2017-2018

Author:          Madeleine Scully

Director:       Janice Summerhayes

         

Analysis:

Council’s Annual Grants Program consists of six (6) grant categories: Community Health and Wellbeing, Connected Rural and Urban Communities, Arts and Culture, Local Heritage, Events and Natural Environment. The program offers the opportunity for individuals, community groups and organisations to apply for funding for a range of programs and activities across the Local Government Area. The total amount of funding available was $171,000. The grants application period opened on Monday 20 March 2017 and closed on Monday 29 May 2017.

 

 

Recommendation That Council: a       approve the successful applications for the 2017/18 Annual Grants Program as detailed in the report totalling $162,106 b       approve the budget transfers as detailed in the financial implications section of the report

 

A total of eighty-four (84) applications were received, which is a 17% decrease in applications based on figures from last year’s program. Total funding amounts requested remained high at $343,130.17, which is over double the total funding amount available in this year’s program. Applications were assessed by category with panels comprising of a Councillor, Council staff and independent external representatives. Out of the applications 76% have been partially or fully funded. A presentation evening for successful applicants has been scheduled for 17 August 2017 at the Wagga Wagga Art Gallery.

 

Sub Category – Recreational Facilities

Panel members were Councillor Tim Koschel, Council officer Peter Cook (Recreation Officer) and independent community representative, Luke Olsen (Development Manager, Cricket NSW).

 

Sixteen applications were received, requesting a total of $100,685.17 with $30,000 available. Ten applications were unsuccessful. The total amount of unallocated funds was $0.

 

 

Sub Category – Community Programs and Projects

Panel members were Councillor Tim Koschel, Council officers Lisa Saffery (Social Planning Coordinator), Victoria Lowe (Community Development Officer) and independent community representative, Swie Madden (Service Manager, Disability Advocacy Network Inc.)

 

Fifteen applications were received, requesting a total of $40,211.67 with $30,000 available. Two applications were unsuccessful. The total amount of unallocated funds was $0.

 

Organisation Name	Project Description	Funding Approved
Wagga Wagga Breast Cancer Group	Preparation and distribution of bags containing feel good items and information to women undergoing breast cancer surgery.	$1,500
South Wagga Anglican Church	Refurbishment of the ‘Gerhardy Room’. A room used for several community clubs and meetings.	$3,000
Wagga African Association (Wafrica) Inc	“Ubuntu” (the belief in a universal bond of sharing that connects all humanity). Hosting five events directed at engaging children and youth from refugee, recent immigrants and the wider Wagga community.	$2,900
The Wagga Wagga Women's Shed	Laptop and printer for the compilation and distribution of the Wagga Wagga Women’s Shed Newsletter.	$2,000
Aikido Wagga	Conducting a free Women’s Self-Defence Workshop for the community in conjunction with White Ribbon Day.	$1,320
Bureau for Tomorrow's Makers	Preparation and materials for school holiday workshops with primary and high school students to support development of story-writing skills.	$1,780
One Door Mental Health	Facilitation of a Drum Circle Program which will assist in the connection of people living with mental illness and promote recovery through music.	$3,000
Mazin Nawaf - Yazidi Community Member and Translator	A memorial service to remember the Yazidi Genocide. The service will remember lives lost and invitation is extended to the entire Wagga community.	$1,500
Parkrun Australia	Establishment of “Wagga parkrun” – a free weekly, timed 5km run/jog/walk opened to the community at Lake Albert.	$3,000
Taster Property Incorporated	“Operation Rescue” - a training resource for professionals working with families affected by domestic and family violence.	$2,000
Riding for the Disabled Association (NSW) Wagga Centre	Installation of two floodlights to light the main car park at the Riding for the Disabled grounds to ensure safe 24 hour access.	$3,000
Wagga Autism Support Group Inc	“Sensory Santa” - a photo opportunity for children with sensory disorders who are unable to participate in regular Santa photo’s due to the sensory barrier.	$3,000
Multicultural Council of Wagga Wagga	The running of regular monthly sports days to provide ways of motivating community members to stay healthy and connected.	$2,000
	TOTAL	$30,000

 

Connected Rural and Urban Communities Grants

 

Sub Category – Neighbourhood and Rural Village

Panel members were Councillor Tim Koschel, Council officers Lisa Saffery (Social Planning Coordinator), Victoria Lowe (Community Development Officer) and independent community representative, Swie Madden (Service Manager, Disability Advocacy Network Inc.)

 

Seven applications were received, requesting a total of $16,383 with $22,000 available. All applications were funded. The total amount of unallocated funds is $5,617.

 

 

 

Sub Category – Rural Halls

Panel members were Councillor Vanessa Keenan, Council officer Tony Powell (Facilities Management Coordinator) and independent community representative, Bill Rogers Retired, Police Officer).

 

Three applications were received, requesting a total of $23,630 with $25,000 available. All applications were funded. The total amount of unallocated funds is $1,370.

 

 

Arts and Culture

Panel members were Councillor Tim Koschel, Council officer Tracie Miller (Cultural Officer) and Independent community representative, David Gilbey (Booranga Writers Centre).

 

Fifteen applications were received, requesting a total of $46,200.33 with $25,000 available. Five applications were unsuccessful. The total amount of unallocated funds is $0.

 

 

 

Local Heritage

Panel Members were Councillor Tim Koschel, Council officers Steven Cook (Town Planner), Mathew Collins (Town Planner), Camilla Rocks (Senior Town Planner) and independent community representative Rohan Johnston (Town Planner, Salvestro Planning). 

 

Eight applications were received, requesting a total of $61,950 with $12,000 available. Two applications were ineligible for funding due to being outside of the conservation area. Council did not receive funding this year from the Office Environment & Heritage toward the heritage grants program this year. The total amount of unallocated funds is $0.

 

Organisation Name	Project Description	Funding Approved
Andrew Crouch	Removal of veranda infill and replacement of front windows at 83 Fox Street, Wagga.	$1,415
Katherine Hay and Cameron Sly	Reroofing of 63 Coleman Street, Turvey Park.	$2,000
Wendy Harris	Replace existing iron and asbestos roof and veranda at Kyeamba South Homestead, Kyeamba.	$2,000
Craig Stewart	Restoration of roofing and gable at 19 Oates Avenue, Wagga	$1,415
Mrs Jennifer Read	Removal of paint and Restoration of Southern Face-Brick Wall of 'Chillingly' 64 Gurwood Street, Wagga.	$1,500
Mitchell Daniher	Restoration of the old Collins Park Store at 79 Fox Street, Wagga and return to original state.	$3,670
	TOTAL	$12,000

 

Events

Panel members were Councillor Vanessa Keenan, Council officers Karly Pieper (Events Coordinator), Rachel Anderson and Independent Community Representative, Alexandra Tierney (Events Manager, Riverina Event Solutions).

 

Seventeen applications were received, requesting a total of $47,498 with $20,000 available. One application was unsuccessful. The total amount of unallocated funds is $900.

 

Organisation Name	Project Description	Funding Approved
John Kent, Wagga Wagga Four Wheel Drive Club Inc.	Wagga Wagga Four Wheel Drive Club Reunion and 40th Anniversary Celebrations	$1,500
Specialist Medical Resources Foundation	‘Light the Night Christmas Village’ a family oriented event including performers, carnival games and Christmas decorations and displays.	$1,500
Wagga City Rugby Male Choir	Combined Concert with National Boys Choir to be held on Sunday 1 October 2017.	$500
MG Car Club of Wagga Wagga	‘Gathering of the Faithful’ event which attracts MG enthusiasts from all over Australia.	$500
Ningana Enterprises Inc	‘Ningana Charity Ball’ a one off event aiming to raise funds to provide support for clients in permanent care to help support quality of life.	$500
Wagga Wagga Cycling Club	Provision of traffic management for the NSW Junior Road Cycling Championships 2017.	$1,000
Wagga Wagga Cycling Club	Provision of traffic management for the Wagga Wagga Junior Cycling Tour 2018	$1,000
Group 9 Rugby League Inc	Charity rugby league match where Group 9 All Stars versus Group 9 Indigenous All Stars.	$1,000
Wagga Wagga Cycling Club	Provision of traffic management for the RSL Club Wagga Wagga Cycling Classic 2018	$1,000
Wagga Wagga Parkinson's Support Group	Education day for people with Parkinson’s Disease, their partners and their families and friends.	$500
Wagga Wagga Cycling Club	Hosting the NSW Penny Farthing State Championships 2017	$3,000
Riverina All Schools MTB Challenge Organizing Committee	Organising and conducting the Riverina All Schools Mountain Bike Challenge at Pomingalarna reserve.	$2,500
Wagga District Kart Racing Club	Creating a Wagga District Kart Racing Club promotional video to assist with applications to host State and National racing tournaments.	$1,100
Wagga Trail Marathon (Incorporated with Wagga Wagga Road Runners)	Running the ‘Wagga Trail Marathon Weekend’ consisting of seven events over two days.	$2,000
Rotary District 9700 Peace Communities Program	Facilitating an event to acknowledge and celebrate the 25th Anniversary of the declaration of Wagga Wagga as the first Rotary peace city in the world.	$1,000
Wendy Smith	Hosting the Wagga Children’s Wellbeing and Spiritual Expo, where mainstream and spiritual health providers will hold workshops and stalls to allow parents and children to learn more about their field.	$500
	TOTAL	$19,100

 

Natural Environment

Panel members were Councillor Vanessa Keenan, Council officer Carly Hood (Environmental Coordinator) and independent community representative, John Rumens (Chair, Tidy Towns Committee).

 

Three applications were received, requesting a total of $5,993 with $7,000 available. All applications were funded. The total amount of unallocated funds is $1,007.

 

Organisation Name	Project Description	Funding Approved
Benjamin Holt	‘Climate Project Oz’ which is the creation of ten short films to be uploaded to social media platforms to educate the community on the effects of climate change within the area.	$2,500
Wagga Sensory Garden	Installation of a fully enclosed chook pen to house four chooks who will remove insects, eat garden waste and provide enjoyment to clients of disability organisations.	$993
Wagga Wagga Urban Landcare Group	Hosting community outdoor cinema and BBQ nights to help promote Landcare and the value of our local environment.	$2,500
	TOTAL	$5,993

 

It is proposed for the unallocated funds of $8,894 be transferred to the following related areas which will improve the services Council can provide the community for the 2017/18 financial year:

 

·        Council’s Events support budget                                     $    900

·        Council’s Natural Environment program budget           $ 1,007

·        Council’s community development programs budget $ 5,617

·        Council’s Rural halls maintenance budget                    $ 1,370

POL 078 – Donations under Section 356 of the Local Government Act 1993.

 

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

 

No specific issues identified.

Extensive advertising and media communication was deployed to promote the annual grants program including community engagement through two well attended Annual Grants workshops for interested members of the general public to attend and seek assistance from staff to prepare their funding applications held on 4 April 2017 and 3 May 2017.

  

 

 

RP-6               Proposed Assignment of Airport Sub-lease

Author:          David Butterfield

Director:       Natalie Te Pohe

         

Analysis:

This report authorises the assignment of a sub-lease between Council and a third party.

 

 

Recommendation That Council: a       consent to the assignment of the sub-lease between Wagga Wagga City Council and Craig Frank Bromley and RWEK Pty Ltd to Craig Frank Bromley, Cain Jonathon Gawne and Cain Gawne Pty Ltd as trustee for the Cain Gawne Superannuation Fund b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

 

Council resolved in November 2016 (resolution 16/323) and May 2017 (resolution 17/170) to enter into a sub-lease agreement with Craig Bromley (Bromley) and RWEK Pty Ltd (Director: Alan Eldridge) for hangar site 404 at Wagga Airport.

 

Subsequently, Council has received an application from the sub-lessee for consent to assign the sub-lease to Craig Bromley, Cain Jonathon Gawne and Cain Gawne Pty Ltd (ACN 161 254 360) as Trustee for the Cain Gawne Superannuation Fund (Directors: Cain Jonathon Gawne and John Stanley Gawne).

 

Under the sub-lease provisions, consent to an assignment request cannot be unreasonably withheld. Accordingly, it recommended that Council consent to the assignment of the sub-lease subject to Council’s solicitor reviewing and approving the Deed of Assignment.

 

All costs relating to the assignment including payment of Council’s legal costs and payment of Council’s Administration Fee for dealings as per Council’s adopted Revenue and Pricing Policy and POL 038 Leasing and Licensing Policy are to be borne by the sub-lessee.

The Council will receive a $380.00 administration fee and all legal costs will be reimbursed by the sub-lessee.

Council’s Fees and Charges 2017/18 including the Revenue and Pricing Policy states that the:

Administration fee for dealings relating to commercial lease and licence agreements (tenant initiated) such as lease assignment, sub–lease to third party, Variation of Lease, Surrender of Lease, amendment to terms is $380.00 (including GST).

 

Council’s Policy POL 038 Leasing and Licensing states in clause 1.5 (a) that:

 

The Lessee/Licensee shall be responsible for the payment of the costs of Council's Solicitors in relation to the preparation of the Lease / Licence and any costs relating to the renewal of such agreement under any option clause contained therein. Such costs shall include all work completed by the Solicitors in addition to the initial preparation of the document should amendments be required or further negotiations necessitated.

 

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

 

No specific issues identified.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual….with an interest in the outcome of a decision….”

 

In this case, the sub-lessee has initiated the requirement for this report and Council’s Solicitor has also been involved in the process.

 

 

1⇩.

Location Map - Hangar Site 404

 

 

 

 

 

RP-7               PROPOSED LEASE RENEWAL TO WAGGA MINI MIX AND PRECAST CONCRETE PTY LTD

Author:          David Butterfield

Director:       Natalie Te Pohe

         

Analysis:

This report authorised Council to enter into a lease agreement under the provisions of the Roads Act 1993.

 

 

Recommendation That Council: a       enter into a lease agreement with Wagga Mini Mix and Precast Concrete Pty Ltd upon the following terms: i)       Property – Lot 5 in DP 802891 measuring 1,504m2 and an adjacent disused section of the Urana Street road reserve measuring 2,870m2 ii)      Rent - $4,658.50 per annum (GST inclusive) iii)     Term – three years commencing 1 January 2017 b       note the lease is subject to public notice requirements under sections 154 and 156 of the Roads Act 1993 c        delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council d       approve the budget variation as detailed in the budget section of the report

 

Reference is made to a lease agreement expiring 31 December 2016 with Wagga Mini Mix and Precast Concrete Pty Ltd (ACN 067 037 969 Director: Paul Geoffrey Keough) over a disused section of Urana Street. 

 

The site comprises an area measuring approximately 2,900 square metres and located adjacent to the Glenfield Road rail overpass. This section of road was made redundant when the Glenfield Road rail overpass and associated approaches were developed.

 

Under the provisions of section 153 of the Roads Act 1993 Council, as the relevant roads authority, may enter into a short term lease over unused public roads with an adjoining land owner or lease holder. There are a range of requirements that must be adhered to in order for Council to do this, which are included in sections 154-157 of the Roads Act 1993 and include:

 

·        Public notification of the proposed lease is undertaken via publication in a local newspaper

·        Notice is served on each adjoining owner along the length of the public road affected by the proposed lease

·        The duration of the lease including any option must not exceed five years

·        If, after consideration of public notice submissions a lease is to be granted, a further notice of Council’s decision to grant the lease must be published in a local newspaper

·        The lease agreement must contain provision for cancellation at any time and for any reason

 

The land is adjoined on the north by two parcels owned by the proposed lessee and Roads and Maritime Services (RMS). When approached, RMS indicated they had no interest in a lease so accordingly no Expression of Interest process was undertaken.

 

Accordingly, subject to resolution of Council, terms have been agreed with Wagga Mini Mix & Precast Concrete Pty for a further lease of three years commencing 1 January 2017 at an initial annual rent of $4,658.50 per annum (GST inclusive), subject to annual CPI rent reviews.

 

The rent amount reflects the market rent established at commencement based on the advice of Council’s valuers and indexed annually to CPI.

 

Public notification of the proposed lease renewal was published in the Weekend Advertiser on 3 June 2017 with submissions closing on Monday 3 July 2017. No objecting submissions were received in relation to this proposed lease agreement.

 

The rental income from this land has not been factored into the long term financial plan.  It is proposed to allocate this $4,235 (GST exclusive) annual positive budget variations to Council’s bottom line, to enable funding other smaller unfavourable budget variations if/when they arise.

Council’s POL 038 Leasing and Licensing states that in all cases where the property is subject to a commercial lease a market rental shall be applicable.

 

Council’s Fees and Charges 2017/18 including the Revenue and Pricing Policy states that a market value will be applied unless otherwise agreed by the Council.

 

Local Government Act 1993

 

55   What are the requirements for tendering?

(1)  A council must invite tenders before entering into any of the following contracts:

(g)  a contract for the disposal of property of the council,

 (2)  Tenders are to be invited, and invitations to tender are to be made, by public notice and in accordance with any provisions prescribed by the regulations.

(2A)  Nothing in this section prevents a council from tendering for any work, service or facility for which it has invited tenders.

(3)  This section does not apply to the following contracts:

(e)  a contract for the leasing or licensing of land by the council, other than the leasing or licensing of community land for a term exceeding 5 years to a body that is not a non-profit organisation (see section 46A)

 

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

 

No specific issues identified.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

The Council’s Property team have had communications with both the proposed lessee and Roads and Maritime Services (as an adjoining owner).

 

Public notification of the proposed lease renewal was published in the Weekend Advertiser on 3 June 2017 with submissions closing on Monday 3 July 2017. No objecting submissions were received in relation to this proposed lease agreement.

 

 

1⇩.

Location Map - Urana St Road Reserve (Disused)

 

 

 

 

 

RP-8               Strategic Planning Update

Author:          Tristan Kell

Director:       Natalie Te Pohe

         

Analysis:

This report is to provide an update on the Activation Strategy and Recreation Open Space and Community Strategy. Council Officers propose to present the strategies to the August Ordinary Council meeting to allow additional time for consultation with community, industry and Councillors, which will result in a one month delay in Council’s consideration to adopt of the Activation Strategy.

 

 

Recommendation That Council: a       hold additional targeted industry and community workshops prior to the release of the draft Activation Strategy and Recreation Open Space and Community Strategy for public exhibition b       note the slightly modified delivery timeframes outlined within this report

 

Targeted Industry Workshops

 

A key lesson learnt from the Wagga Wagga Integrated Transport Strategy (WWITS) process was that targeted industry and community workshops were critical to the development of the draft document prior to the public exhibition period. The Activation Strategy and the Recreation Open Space and Community Strategy documents will have significant influence on the strategic direction of Council’s future planning. Therefore, it is appropriate to endeavour to reach a broad representation of the community and stakeholders.

 

There has been an expectation developed within the community that Council will take a proactive approach to public consultation as evidenced by the response to WWITS and Kincaid Street Parking.

 

The practical application of the guiding principles of the Wagga View: Community Strategic Plan 2040 in relation to the environment, activities and future planning is directly related to these strategies. The scheduling of additional workshops with stakeholders and residents provides opportunity for community collaboration in the development of these draft strategies prior to public exhibition.

 

Consultation with the Community to date

 

·        Draw on the qualitative and quantitative data collected from Wagga View: Community Strategic Plan 2040.

·        Development of the Draft Wagga Wagga Integrated Transport Strategy and public exhibition process.

·        Weekly consultation with the villages and suburban precincts via Charlie visits.

·        Officers have had meetings with individual and organisations that utilise Council facilities.

·        Officers have been collaborating with relevant industry bodies in relation to development of the Activation Strategy.

 

Progress to date has seen the Wagga View: Community Strategic Plan 2040 endorsed by the Council in February 2017, along with assisting in the development of the Activation Strategy and Recreation Open Space and Community Strategy.

 

Targeted Workshops (Charette Style)

 

·        Focussed workshops will occur in August that will provide attendees the opportunity to provide working feedback and innovative solutions to specific issues and projects generated by these strategies.

·        Council officers will be seeking specific user groups whom can contribute their local knowledge and experiences.

 

Update on Approximate Timeframes for Delivery for City Strategy

 

Planning Document	Timeframe
Wagga View: Community Strategic Plan 2040	Endorsed February 2017
Draft Wagga Wagga Integrated Transport Strategy and Implementation Plan	August 2017 – Presented to Council for adoption
Draft Wagga Wagga Recreation, Open Space and Community Strategy and Plan	August 2017 – Council for public exhibition October 2017 – Council for adoption
Draft Wagga Wagga Activation Strategy	August – Council for public exhibition November 2017 (formerly October 2017) – Council for adoption and subsequently accept planning proposals for Greenfield development sites if adopted.
Wagga LEP Anomalies	June 2017 – Presented to Council to commence gateway process
Wagga DCP Review	June 2018 – Present to Council for public consultation
Comprehensive LEP	Commence review June 2018

 

N/A

Wagga View: Community Strategic Plan 2040

Development Contributions Plans (Section 94, 94A and 64)

Planning Agreements Policy 2006

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

Wagga Wagga Spatial Plan 2013-2043

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

If the community engagement process proposed is not undertaken, it is likely that the documents will receive more negative criticism than if the community is involved in their development upfront.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Given the significance of these strategy documents, the Council is ‘involving’ the community in their development which is outlined in the Community Engagement Strategy in the IAP2’s Public Participation Spectrum as follows:

 

INVOLVE
Public Participation Goal	To work directly with the public throughout the process to ensure that public issues and concerns are consistently understood and considered.
Promise to the Public	We will work with you to ensure that your concerns and issues are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision.
Example Tools	·    Workshops ·    Deliberate polling

 

The City Strategy Division has undertaken both individual meetings as well as holding with numerous workshops with Councillors during the development of these strategic documents, with the following in attendance:

 

20 December 2016 Wagga Wagga Integrated Transport Strategy

·        Cr Greg Conkey OAM (Mayor) ·        Cr Yvonne Braid ·        Cr Dan Hayes ·        Cr Vanessa Keenan ·        Cr Rod Kendall ·        Cr Tim Koschel ·        Cr Kerry Pascoe

 

13 February 2017 Wagga Wagga Integrated Transport Strategy

·        Cr Greg Conkey OAM (Mayor) ·        Cr Yvonne Braid ·        Cr Dan Hayes ·        Cr Paul Funnell ·        Cr Rod Kendall ·        Cr Tim Koschel ·        Cr Kerry Pascoe

 

20 March 2017 Progress Update on Strategic Planning

·        Cr Greg Conkey OAM (Mayor) ·        Cr Dallas Tout (Deputy Mayor) ·        Cr Yvonne Braid ·        Cr Dan Hayes ·        Cr Vanessa Keenan ·        Cr Rod Kendall ·        Cr Tim Koschel ·        Cr Kerry Pascoe

 

 

3 April 2017 Wagga Wagga Integrated Transport Strategy

·        Cr Greg Conkey OAM (Mayor) ·        Cr Yvonne Braid ·        Cr Dan Hayes ·        Cr Vanessa Keenan ·        Cr Rod Kendall ·        Cr Kerry Pascoe ·        Cr Paul Funnell

 

 

18 April 2017 Wagga Wagga Integrated Transport Strategy

·        Cr Greg Conkey OAM (Mayor) ·        Cr Dallas Tout (Deputy Mayor) ·        Cr Yvonne Braid ·        Cr Dan Hayes ·        Cr Vanessa Keenan ·        Cr Rod Kendall ·        Cr Tim Koschel ·        Cr Kerry Pascoe ·        Cr Paul Funnell

 

 

8 May 2017 Wagga Wagga Integrated Transport Strategy

·        Cr Greg Conkey OAM (Mayor) ·        Cr Dallas Tout (Deputy Mayor) ·        Cr Yvonne Braid ·        Cr Dan Hayes ·        Cr Rod Kendall ·        Cr Kerry Pascoe

 

13 June 2017 Activation Strategy Recreation, Open Space and Community Strategy

·        Cr Greg Conkey OAM (Mayor) ·        Cr Dallas Tout (Deputy Mayor) ·        Cr Yvonne Braid ·        Cr Dan Hayes ·        Cr Vanessa Keenan ·        Cr Rod Kendall ·        Cr Kerry Pascoe

 

The City Strategy Division has also met with Industry and State Government Agencies whereby positive feedback has been received.

 

  

 

 

 

RP-9               Oura Village - Outcomes of Village Meeting

Author:          Craig Katsoolis

Director:       Natalie Te Pohe

         

Analysis:

This report provides an overview of the outcomes of the village meeting requested at the May 2017 Ordinary Council Meeting.

 

 

Recommendation That Council: a       note the minutes from the Oura Community Meeting held on 7 June 2017 as attached b       place the proposed Oura Village Septic Upgrade Financial Assistance Program on public exhibition for a period of 28 days and invite public submissions on the proposed program c        receive a further report following the public exhibition period: (i)      addressing any submission made in respect of the proposed Financial Assistance Program (ii)     proposing adoption of the Financial Assistance Program unless there are any recommended amendments deemed to be substantial and requiring a further exhibition period d       that the draft report of the Floodplain Risk Management Study and Plan flood mitigation options for Oura be presented to the Oura Community as part of the public consultation process e       support the Oura Progress Association in seeking a commitment from the local member to fund the required works for Jarvis Street so that the community can access the church, being the emergency evacuation centre, during a flood event

 

Council at its 22 May 2017 Ordinary meeting resolved in respect of the Oura Village request for Sewer Upgrade Subsidy:

 

That Council:

 

a       organise and facilitate a village meeting prior to 10 June 2017 to:

 

i         discuss and clarify the variety of options in regards to support for septic system upgrades available to village residents. This follows on from the meeting that Council had with the village on 10 April 2016 and the decision of Council not to proceed with sewerage to Oura on 29 March 2016

 

ii        communicate and discuss the new high risk flood levels with residents. New levels have been introduced that has a major impact on development in the village, none of which have been communicated to the village or explained in any consistent way to residents who enquire to staff at Council

 

iii       discuss and resolve the classification of Jarvis Street as a Council maintained road and not the current situation where it is classified as a non maintained crown road

 

b       work with the Oura Progress Association following the village meeting to formulate a report to Council to resolve the above issues in a way that is equitable, legal and fair to all concerned

 

c        report back to the June/July 2017 Council Meeting with recommendations in relation to the discussion and resolution of the work in (b) above

 

Oura residents and landowners were invited to a drop-in session and community meeting at the Oura Hall Wednesday, 7 June 2017 to discuss the three topics mentioned above.

 

The attached minutes from the above Oura Community Meeting summarise the meeting outcomes.

 

Flood Levels

 

The issue of flood levels and development were extensively discussed at the above meeting. It is noted that a draft Floodplain Risk Management Study and Plan is currently being reviewed and will be put to the community for feedback. That document will consider flood mitigation options for Oura.

 

Classification of Jarvis Street

 

As noted in the attached Oura Meeting minutes there were extensive discussions regarding Jarvis Street.

 

It was indicated that a further report to Council could possibly be prepared which considers the pros and cons of Council seeking to take on responsibility for Jarvis Street. The report would have considered the road condition, works and costs required to bring Jarvis Street up to standard along with the annual maintenance costs, benefit to the community funding etc.

 

However further discussions have been had with Oura Progress Association representatives since the community meeting, where Council staff were advised that, as a result of the State Government providing funds to purchase the ex-church building as an emergency evacuation centre and its link to Jarvis Street, the Oura Progress Association has agreed to approach the Local Member to advocate for Jarvis Street (as a Crown road and access road to the church) to be brought up to standard and maintained by the State. A map of Oura highlighting the location of the church has been attached for context.

 

Sewer Fees

 

This report considers item a i) in regards to the septic system upgrades and potential support from Council.

 

The Council report presented to the 22 May 2017 Ordinary Council meeting noted that a subsidy request was not supported due to a number of reasons including -

 

“The request is not supported by City staff, firstly as there is no funding available to fund the requested fee waiver.

 

Further and most importantly, waiving Council sewer fees to Oura Village residents may set an unfavourable precedent whereby other residents in other villages using on-site sewage management system (OSMS) request Council sewer fees to be waived.”

 

Should Council now determine to support the provision of a subsidy for Oura Residents to upgrade their septic systems, a subsidy is considered to be the provision of financial assistance and is required to be publicly advertised prior to its provision in accordance with s356 of the Local Government Act 1993 (the Act).

 

The current adopted Council fees for the 2017/18 financial year associated with upgrading a septic system totals $690.00, including $365.00 for Plumbing fees and a $325.00 Septic Tank Inspection fee.

 

Usually a soil test result is requested when installing or updating an onsite sewer system to evaluate the risk profile of the site and installation requirements. The cost of the soil test is paid by the land owner.

 

There are 61 Septic Tank Licences currently issued for the Oura Village.

 

A subsidy option could be considered which effectively reimburses existing Oura residents the above Council fees when upgrading a septic system. This could be provided on the basis that the Oura Village Sewer Scheme had been included in recent long term financial plans and then removed as part of the 2016/17 budget process. In some cases, residents had built their property taking the future sewer scheme into account.

 

The estimated total cost of the proposed subsidy based on 61 current Oura licence holders would be $42,090 (using the 2017/18 fees and charges figures).

The removal of the Oura Village Sewer Scheme project from Council’s long term financial plan has saved an initial outlay of $4M and net annual operating costs of $482,212 which is significant.

 

Consideration to providing a subsidy to existing Oura Village land owners by reimbursing associated Council fees when next upgrading their sewer systems would have an overall minimal impact on the sewer fund, which would be the proposed source for the reimbursements provided.

 

The main issue is whether the granting of a one off subsidy to 61 land owners in the Oura Village sets a precedent for subsidy claims from other villages in Wagga Wagga which are not serviced by a Village Sewer Scheme.

 

The distinction for Oura Village ratepayers to other village rate payers is that the Oura Village Sewer Scheme had been included in recent long term financial plans, however was removed during the compilation of the 2016/17 long term financial plan and there are some village landowners that had relied upon the implementation of the Sewer Scheme when developing on their land. It could therefore be considered to be a different set of circumstances and not set a precedent in the long-term.

A subsidy equates to the provision of granting financial assistance under Section 356 of the Act.

 

Section 356 of the Act details how a Council may provide financial assistance to others.

356 Can a council financially assist others?

(1) A council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

(2) A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this section until at least 28 days’ public notice of the council’s proposal to pass the necessary resolution has been given.

(3) However, public notice is not required if:

(a)   the financial assistance is part of a specific program, and

(b)   the program’s details have been included in the council’s draft operational plan for the year in which the financial assistance is proposed to be given, and

(c)   the program’s proposed budget for that year does not exceed 5 per cent of the council’s proposed income from the ordinary rates levied for that year, and

(d)   the program applies uniformly to all persons within the council’s area or to a significant group of persons within the area.

(4) Public notice is also not required if the financial assistance is part of a program of graffiti removal work

 

As the proposed subsidy is not included in the Council’s Operational Plan for 2017/18, Council is required to place details of the proposed Oura Village Sewer Upgrade Subsidy Program on public exhibition for a period of 28 days.

 

The above public notification could include the following details:

 

·        Council proposes to provide a one off subsidy of up to $690.00 for the upgrading of Oura Village Ratepayers Septic tanks provided they currently have a registered septic system with Wagga Wagga City Council.

 

·        Evidence of a septic system upgrade and applicable Council fees paid must be submitted when applying for the subsidy with only upgrades carried out since 29 March 2016 (the date Council resolved not to proceed with the Oura Village Sewer Scheme) are eligible for the subsidy. 

 

•        The subsidy program is proposed to end 30 June 2019 which will allow for upgrades to be undertaken given the removal of the Oura Village Sewer Scheme from Council’s future plans.

 

•        A subsidy may only be claimed once, upon producing paid Council receipts whereby the Council will reimburse the amount paid up to a maximum of $690.00.

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

 

There could be claims for financial assistance from other villages not serviced by a Village Sewer Scheme.

 

A Village Sewer Scheme had been detailed in recent Delivery Program and Operating Plans for the Oura Village but was removed from the Council’s capital works schedule following the 29 March 2016 report advising that the Oura Village Sewer Scheme had not received grant funding approval from the NSW State Government.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

A community drop-in session and meeting was held at Oura on 7 June 2017 in accordance with the May 2017 Council resolution, with the following Councillors in attendance:

 

·        Cr Greg Conkey (Mayor)

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Dan Hayes

 

Also at this meeting were a range of Council officers from the areas that could provide responses to any questions that may be raised relating to the Council resolution matters identified, along with 31 residents at the meeting and at least 34 residents at the drop-in session and meeting combined.

 

Since the community meeting, further discussions have been had directly with the Oura Progress Association and the General Manager Monday, 3 July 2017.

 

 

1⇩.	Oura Progress Association
2⇩.	Fee Waiver Request - Geoff and Shelley Hanns - Oura Road
3⇩.	Minutes of Oura Community Meeting  held 7 June 2017
4⇩.	Map of Oura Highlighting the Church Location

  

 

 

 

 

 

RP-10            Loan Waiver request - Wagga Rugby League

Author:          Craig Katsoolis

Director:       Natalie Te Pohe

         

Analysis:

Council at its Ordinary meeting held on Monday 22 May 2017 resolved in respect of a request from Wagga Rugby League for Council’s consideration to the waiving of an existing loan of $15,000 associated with the upgrade of McDonald Park:   “That Council: a          defer the request from Wagga Rugby League to waive the outstanding $15,000 McDonald Park Facility Development Loan until the July 2017 Ordinary Council Meeting to allow for further information to be provided b          encourage a member of Wagga Rugby League to address at Council’s public access forum c          defer loan repayments until an outcome of this matter is determined” Mr Warren Barclay from Wagga Rugby League (WRL) attended Council’s public access forum on the 19 June 2017.   Mr Barclay noted the considerable in kind support that WRL provided to assist develop McDonald Park from a greenfield site to a premier sporting facility following the closure of the Eric Wiesel Football Ground.   Mr Barclay further noted that the request for Council to waive the remaining $15,000 loan would provide recognition of the club’s significant contribution to upgrading sporting facilities and allow the club to continue to provide in kind support on improving local recreational facilities.

 

 

Recommendation That Council: a       decline Wagga Rugby League’s request to waive the outstanding $15,000 McDonald Park Facility Development no interest loan b       acknowledge Wagga Rugby League for the significant in-kind works made by the organisation at McDonald Park

 

Council at its 26 May 2014 Council meeting, resolved to pay $75,000 to Wagga Rugby League (WRL) to complete the required infrastructure development at McDonald’s Park, made up of a $50,000 contribution, and a $25,000 interest free loan, to be repaid over 5 years.  $75,000 was paid by Council to WRL, with $10,000 to date being received by WRL as loan repayments on the $25,000 loan, leaving a current balance of $15,000.

WRL have requested for Council to waive the $15,000 balance owing on the loan.  Unfortunately, there is no budget available to fund this loan waiver, and if it was approved by Council, would result in service cuts to other facilities across the local government area.

 

The recent presentation by Wagga Rugby League (WRL) at the 19 June 2017 public access forum highlighted the significant contribution that WRL has made to the upgrade of the sporting facilities at McDonald Park. The partnership approach WRL have taken has enabled funding provided by Council to be leveraged to achieve the maximum value for money.    

 

As advised at the 22 May 2017 Council meeting the above request was discussed with the City’s Recreation Facility officers and no funding source was able to be identified to assist with the WRL request.

 

The contribution that WRL has and continues to make to upgrading sporting facilities is readily acknowledged, but for reasons of equity and proper financial management, loan agreements entered into with Council should be completed in accordance with the original loan terms.

POL 078 Donations Policy

POL 010 Loans to Community Organisations Management Policy

Section 356 of the Local Government Act 1993

 

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: Recreation is a part of everyday life

There is a financial risk that other sporting groups could request to have loan agreements with Council waived should the WRL request be approved.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

A WRL representative spoke at the 19 June 2017 public access forum with the following Councillors in attendance:

 

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Yvonne Braid

·        Cr Tim Koschel

·        Cr Dan Hayes

Relevant internal stakeholders were also consulted with in the assessment of this request.

 

 

1⇩.

Wagga Rugby League Loan Waiver request

 

 

 

 

 

RP-11            Abbeyfield Australia - S356  Donation of Developer Contribution charges

Author:          Craig Katsoolis

Director:       Natalie Te Pohe

         

Analysis:

Abbeyfield Australia is a national not-for-profit community housing provider. The charity, through their Wagga Wagga Branch (Abbeyfield Kooringal) have requested Council’s consideration to the waiving of the developer contributions and Council fees associated with the construction of 6 x 2 bedroom units for housing 10 younger adults with mild intellectual/physical disabilities at a cost of approximately $1.8M. Five of the six units will house 10 younger adults, with the sixth unit to house a full-time support coordinator.   The developer contributions for this development which have been requested to be waived total $53,544.98.

 

 

Recommendation That Council: a       waive the Section 94 and S64 Developer Contributions totalling $53,544.98 for DA17/0131 on the basis that the property is used for affordable housing for adults with mild intellectual/physical disabilities b       register a charge over the land title of 14-18 Paull Street Kooringal for the Developer Contributions of $53,544.98 which would become payable should the property be sold, or not used for affordable housing for disabled people, within ten years from the Development Approval date c        request the applicant to pay all Council’s legal fees that are associated with registering the $53,544.98 charge over the property, as noted in item b above

 

The provision of affordable housing for adults with mild intellectual disabilities provides an important public benefit allowing for diversity in the community and opportunities for disadvantaged members of the community.

 

Abbeyfield Kooringal have requested Council’s consideration to the waiving of the developer contributions and Council fees associated with the construction of 6 x 2 bedroom units for housing 10 younger adults with mild intellectual/physical disabilities at a cost of approximately $1.8M.

 

The purpose of the project is highly commendable, with providing affordable housing choices for young people with a disability.

 

Abbeyfield Australia is a national not-for-profit community housing provider and the peak body representing 26 independent Abbeyfield Societies in towns and suburb across Australia. Abbeyfield Australia currently provides three types of affordable accommodation:

 

1. Assisted independent living for adults with mild intellectual disabilities

2. 'Low care' (Hostel) aged care accommodation

3. Assisted independent living for those aged 55+.

 

Abbeyfield Wagga currently has 10 self-furnished studio apartments located at 29 Wiradjuri Crescent, Wagga Wagga, which opened in 1998.

 

There are limited affordable housing options for younger Wagga Wagga adults living with an intellectual disability. 

 

The Abbeyfield Kooringal Housing Project proposes the construction of 6 x 2 bedroom units on the corner of Paull and Stanley Street in Kooringal to house 10 residents with an onsite support co-ordinator who will occupy one of the six units.

 

Given the low number of affordable housing concession requests received and the overall impact on the current developer contribution plan projects it is considered reasonable to waive developer contributions to the value of $53,544.98 noting the developer contribution plans have in recent years generated approximately $4M a year. 

 

This development application has not been submitted as an “affordable housing application” hence the property could be sold at some point in time as normal residential units. As mentioned in the recommendation, it is suggested that a charge be placed on the property land title wherein the developer contributions would become payable at sale date if the property is sold within ten years of development approval.  It is also recommended for the legal costs to set up this charge over the property be borne by the applicant.

 

The developer contributions fees associated with this development are:

 

 

The other Council fees associated with this development, which are not recommended to be waived are:

 

 

The above processing fees and State government charges must be raised by Council in the processing of development applications and overseeing building construction.

POL 078 Donations Policy

Section 356 of the Local Government Act 1993

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

 

Council could receive further requests for Developer Contribution fee waivers. It is unlikely that there would be a significant increase in requests due to the granting of this contribution fee waiver. 

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Relevant internal stakeholders were consulted with in the assessment of this request.

 

 

1⇩.

Abbeyfield Kooringal Housing Project -  fee waiver request