Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 28 August 2017. RP-1

Reports from Staff

RP-1 Adoption of Council's Policies

Author: Ingrid Hensley

General Manager: Robert Knight

Analysis:

Adopt all Council policies within 12 months of the Local Government Election.

Recommendation

That Council:

a adopt the list of Council policies as outlined in the body of this report

b rescind the following policies:

· POL 014 – Local Orders Policy

· POL 027 – Support in Community Disasters Policy

· POL 073 – Tree Management Policy

· POL 098 – Internal Audit Policy

· POL 099 – Good Governance Policy

· POL 116 – Mayoral Discretionary Fund Policy

c delegate authority to the General Manager to make minor amendments to policies as required (as outlined in the report)

Key Reasons

Over the course of the past year a comprehensive review of Council’s policies has been undertaken to ensure that all policies are appropriate to the current strategic, operational and legislative environment in which Council operates.

Report

The Policies of Council express the overarching intent of Council on matters of broad significance and provide guidance for the management of those matters. These policies have a range of instigation and review mechanisms including legislative compliance, Office of Local Government directives, local requirements and good practice in the various disciplines within which Council operates. Council currently has in excess of 80 policies covering a diverse range of areas.

As indicated, over the past 12 months Council staff have undertaken an extensive and thorough review of Council policies to ensure they:

· are consistent with Council’s strategic objectives, legislation and other influences e.g. Office of Local Government directives

· seek to represent the views of Council and the community

· clearly state intended outcomes

· can be effectively implemented and administered.

As a result of the review process each policy was categorised into one of three areas:

· Those which did not require material changes i.e. were compliant, with no industry changes nor State Government directives (e.g. OLG directives)

· Those which required changes requiring public exhibition and Council adoption which have been reported to Council throughout the past 12 months

· Those which were identified as requiring rescission

A full list of Council policies is as follows:

Policy Reference	Policy Name
POL 001	Asset Management Policy
POL 002	Restricted Access Vehicle Management
POL 003	Works In Kind Agreement Policy
POL 004	Wagga Wagga Art Gallery – Collection Management Policy
POL 005	Wagga Wagga Art Gallery – Exhibition Policy
POL 006	Liquid Trade Waste Policy
POL 007	Visitor Access to Staff- Only Areas of Council Policy
POL 008	Activities in Public Road Reserves Policy
POL 009	Smoke-Free Outdoor Areas Policy
POL 010	Loans to Community Organisations Policy
POL 011	Signs As Remote Supervision Policy
POL 012	Enforcement and Prosecution Policy
POL 013	Return on Investment Council Businesses Policy
POL 015	Community Facility Direction Signs Policy
POL 016	Replacement of stolen kerbside collection bins Policy
POL 019	External Loan Borrowings Policy
POL 020	Internal Loan Borrowings Policy
POL 021	Financial Reserves for future expenditures Policy
POL 022	Grants and Partnership/Sponsorship provided to Council Policy
POL 023	Commercial Advertising at Council Policy
POL 024	Community Gardens Policy
POL 025	Payment of Expenses and Provision of facilities to Councillors Policy
POL 026	Use of Council Logo and Coat of Arms Policy
POL 028	Plaques Policy
POL 029	Wagga Wagga Asbestos Policy
POL 033	Noxious Weeds Policy
POL 036	Sewer Policy
POL 037	Stormwater Policy
P0L 038	Leasing and Licensing Policy
POL 039	Wagga Wagga Cemeteries Policy
POL 041	Activities on Footpath Policy
POL 042	Condolences and Memorials for staff and Councillors Policy
POL 043	Councillors Records Management Policy
POL 046	Processing Development Applications lodged by Councillors, Staff and individuals Policy
POL 047	Road and Suburb Naming Policy
POL 049	Swimming Pool Safety Policy
POL 050	Awnings Policy
POL 051	Security Deposits Interest Payments Policy
POL 052	Budget Policy
POL 055	Parks Naming Policy
POL 056	Unreasonable Complainant and Contact Policy
POL 058	Closed Circuit Television (CCTV) Policy
POL 060	Delegations Policy
POL 061	Hiring a Council Community Centre or Hall Policy
POL 063	Livestock Marketing Centre Quality Policy
POL 071	Welcome to Wagga Wagga Signs Policy
POL 074	Museum of the Riverina Collection Management Policy
POL 075	Investment Policy
POL 076	Executive and Leaseback Vehicles
POL 077	Use of Plant and Equipment Policy
POL 078	Donations Under Section 356 of the Local Government Act Policy
POL 079	Risk Management Policy
POL 080	Work Health and Safety Policy
POL 083	Child Protection Policy
POL 085	Equal Employment Opportunity Policy
POL 086	Petitions Management Policy
POL 087	Major Events, Festivals and Films Sponsorship Policy
POL 088	Community Sharps Management Policy
POL 089	Provision of information to and interaction between Councillors and Staff Policy
POL 090	Media Policy
POL 091	Lobbying of Councillors Policy
POL 092	Events Support Policy
POL 093	Subsidy for waste disposal by Charitable organisations Policy
POL 095	Privacy Policy
POL 096	City of Wagga Wagga Planning Agreement Policy
POL 097	Public Interest Disclosure Policy
POL 100	Fraud and Corruption Policy
POL 101	Legislative Compliance Policy
POL 102	Financial Hardship Policy
POL 103	Complaints Handling Policy
POL 107	Gifts and Benefits Policy
POL 108	Public Access to Information Policy
POL 109	Public Art Policy
POL 110	Procurement and Disposal Policy
POL 112	Conflicts of Interest Policy
POL 113	Councillor Training and Development Policy
POL 117	Appointment of Organisation, Community and Individual Citizen Members to Council Committees Policy

(Please note that the policy reference numbers are not in consecutive order, as a result of policies being rescinded, adopted separately or in draft format).

The policies listed below are currently on public exhibition or are subject to a separate report in this business paper to be placed on public exhibition. Although these policies are in the process of amendment, it is proposed that Council adopt these policies in their current form so that the current council has reviewed and adopted all Policies within 12 months of the election. A further report in relation to the adoption of theses policies will be provided to Council at the conclusion of each exhibition and submission periods.

· POL 097 Public Interest Disclosures Policy

· POL 087 Major Events, Festivals and Films Sponsorship Policy

· POL 001 Asset Management Policy

· POL 033 Noxious Weeds Policy

· POL 078 Donations Under Section 356 of the Local Government Act Policy

· POL 101 Legislative Compliance Register Policy

· POL 109 Public Art Policy

The Business Continuity Policy (POL 081) is also subject to a separate report in this business paper and is recommended for adoption following the public exhibition.

It should also be noted that the new Draft Related Parties Disclosures Policy (POL 031) is also currently on public exhibition with a further report to be provided to Council for adoption at the conclusion of the exhibition and submissions period.

Rescission of Council Policies

As a result of the review process, six policies have been identified by the respective policy owners for rescission. The policies to be rescinded, together with the reasons for their proposed rescission, are outlined below:

POL 014 - Local Orders Policy

The review has identified a duplication of policy content with the Local Orders Policy with the Enforcement and Prosecution Policy. It is, therefore, recommended that the Local Orders Policy be rescinded by Council, as the policy scope and objective are captured within the Enforcement and Prosecution Policy (POL 012).

POL 027 - Support in Community Disasters Policy

The review of the Support in Community Disasters Policy has identified that whilst a previous requirement existed for the Policy, that requirement no longer remains and is therefore recommend that the Policy be rescinded based on the following:

· Currently Council’s Emergency Risk Management Framework has been developed in line with AS/NZS ISO 31000:2009.

· Wagga Wagga’s Local Emergency Management Committee (LEMC) has implemented a Local Emergency Management Plan (LEMP).

· Under the LEMP the LEMC address the requirements of Prevention, Planning, Response and Recovery (PPRR) for the Wagga Wagga Local Government Area.

It can also be noted that:

· When Council submitted an application for funding for the 2016 flood event, there was no requirement for Council to have a Support in Community Disasters Policy in place.

· Council have recently carried out an Emergency Management Health Check and one of the outcomes was that Council did not require a policy to be in place for supporting the community in disasters.

· The Emergency Management Health Check required the LEMC to have an LEMP in place.

POL 073 - Tree Management Policy

The review of the Tree Management Policy has identified that the contents of this policy have now been included in Councils Development Control Plan (DCP), Section 5 “Natural Resource and Landscape Management”. Due to this inclusion, the Tree Management Policy (POL 073) is no longer required as a stand-alone policy and it is recommended that it be rescinded.

POL 098 – Internal Audit Policy

The Internal Audit Policy was created in 2007 to provide a guide to Internal Audit at Council. The review benchmarked against other councils, industry and considered contemporary practices and recommends that the Internal Audit Policy be rescinded and replaced with Internal Audit Charter. This has been made in consultation with the Audit, Risk and Improvement Committee who recommends to Council that POL 098 Internal Audit Policy be rescinded and replaced by the Internal Audit Charter.

POL 099 – Good Governance Policy

The Good Governance Policy was created in 2007 to provide a guide to governance at Council at that time. Industry research and benchmarking identified that the approach to governance has evolved with the need for the policy superseded by Council’s development of a number of associated frameworks and procedures such as Good Governance, Fraud and Corruption, Risk Management, Complaints and Legislative Compliance. It is, therefore, recommended that the Good Governance Policy be rescinded.

POL 116 - Mayoral Discretionary Fund Policy

The Mayoral Discretionary Fund Policy was created in 2008 to provide the Mayor with an opportunity to provide a rapid response to requests for assistance. The policy as it stands is inconsistent with Section 356 of the Local Government Act 1993, as it’s a non-delegable function of Council except where it is part of an approved program. Donations under the Mayoral Discretionary fund should be undertaken in accordance with approved budget and programs, consistent with IP&R objectives. A separate report has been developed to amend the Donations Under Section 356 of the Local Government Act Policy (POL 078).

Given the volume of policies referred to in the above Schedule of Council Policies, they have not been printed for inclusion in this report. They are, however, accessible via Council's website (http://www.wagga.nsw.gov.au/city-of-wagga-wagga/council/policies), the Councillors' Boardpad, or by making enquiry to the General Manager. It is noted that hardcopies of regularly used policies were provided to Councillors as part of their induction manual and any major changes to those policies or the addition of new policies have been reported through Council since that time.

It is noted that in the coming months a number of policies will be required to be amended and reported to Council. This will occur as a result of legislative requirements and alignment to operational projects that are scheduled. Council policies, by their nature, are “live” documents in that they often undergo amendment as a result of Office of Local government (or other State Government) directives, legislative change or compliance requirements.

Minor Amendments to Policies

During the term of Council or between review periods, policies may require minor administrative amendments to ensure currency of policies.

Minor amendments include:

· Changes to the format of the Policy

· Changes to grammar, spelling and context

· Changes to the Policy number

· Changes to the Policy owners as a result of a change in the organisational structure

· Changes to the way the Policy is administered or implemented that do not result in financial implications or impact the community

To limit the number of policies being presented to Council for only minor amendments as indicated above, it is recommended that the General Manager be delegated authority by Council to make minor amendments given the amendments do not:

· Change the intent of the Policy

· Impact on the community

· Result in a conflict with any existing Policy

· Have legal or financial implication

Policy amendments, which cannot be described as minor in accordance with the provisions above, are considered a major amendment. Any major amendment must follow Council’s endorsed internal review and approval process and be reported to Council for consideration to be placed on public, as required and adopted by Council.

Financial Implications

N/A

Policy and Legislation

Council policies are essential to ensure transparent legal, fair and consistent decision-making across the Council. They support Council in achieving its corporate objectives and provide a critical guide for staff, Councillors and other stakeholders. In the absence of effective policies there is a greater risk of inconsistency, confusion and inefficiency.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

No specific issues identified.

Internal / External Consultation

· Council Staff and Executive

· Corporate Review Committee

· Audit and Risk Committee where applicable

· Office of Local Government

· Policy stakeholders

Report submitted to the Ordinary Meeting of Council on Monday 28 August 2017. RP-9

RP-9 Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

Author: Tristan Kell

Director: Natalie Te Pohe

Analysis:

After consideration of the significant community engagement process and the public submissions received, the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 is presented to Council for adoption.

Recommendation

That Council:

a notes that the community engagement process and public submissions received have been utilised to develop the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

b thanks the community and key stakeholders for their input into the development of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

c adopts the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

d approves an additional $250,000 for 2017/18 to be allocated from the Fit for the Future Reserve for those items identified to commence in Year 1 of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040.

Report

The development of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 (WWITS 2040) has been a significant journey for the community and Council as a whole. There has been a substantial amount of community engagement throughout the process, which has been invaluable in developing the final document.

The final WWITS 2040 document is a blueprint for transport in Wagga Wagga that reflects the needs and expectations for the community, leaving a legacy for future planning and projects with the goal of creating an active, safe, healthy and vibrant city that enhances Wagga Wagga’s position as a leading regional city.

The document is integral to the development of the Recreation and Open Space Strategy and the Activation Strategy (formerly known as the Residential Strategy), which are also being considered by the Council at this meeting for public exhibition.

Each of these strategy documents will inform Council’s Development Control Plan and Local Environmental Plan and Contribution Plans, which are critical to the future of the Wagga Wagga Local Government Area.

Financial Implications

Development of the WWITS 2040 has a $248,000 budget allocated for technical and independent reports, summary documents and costs associated with the consultation processes.

Costs incurred to 30 June 2017 totalled $239,981.55, and with minimal final costs incurred in 2017/18, there is an estimated saving of approximately $8,018.45 for the overall project.

The items contained within WWITS 2040 that are intended to commence in Year 1 include the following:

Item No.	Description	Cost	Funded Amount	Funds Required
ILU3.3	Initiate detailed design plans for Farrer Road improvement	$126,354	$126,354	Nil
ILU3.4	Review layouts of key routes and intersections in the northern growth area	$30,000	Nil	$30,000
ILU4.1	Prepare a CBD structure plan	$200,000	$100,000	$100,000
ILU4.2	Investigate streets within CBD area for “road diets”	$35,000	Nil	$35,000
ILU4.3	Review operation / design of roundabouts within the CBD area	$25,000	Nil	$25,000
RN4.3	Investigate streets within urban areas for “road diets”	$40,000	Nil	$40,000
AT5.3	Implement programs to encourage cycling and walking for specific user groups	$20,000	Nil	$20,000
TOTAL		$476,354	$226,354	$250,000

In order for WWITS 2040 to commence successfully, it is paramount that the Year 1 amounts are incorporated into the 2017/18 budget with the funds are sourced from the Fit for the Future Reserve.

Policy and Legislation

Wagga View: Community Strategic Plan 2040

Development Contributions Plans (Section 94, 94A and 64)

Planning Agreements Policy 2006

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

Wagga Wagga Spatial Plan 2013-2043

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport

Risk Management Issues for Council

Council’s Risk Register includes the following item:

Item

Number

Risk Description

Current Residual Risk

CR41

Planning strategies not resourced and developed in a timely manner leading to delayed or inappropriate (ad hoc) development, out of sync development and poor provision of infrastructure and poor reputation for Council, and poor community, liveability and environmental outcomes

High

The relevant control outlined in the risk register associated with the above risk includes:

· 2008 Transport Strategy

The Risk Register also included further actions required to mitigate risk that include:

· Complete the Integrated Transport Strategy

· Conduct community engagement as part of the Strategies identified

· Undertake Masterplanning

The finalisation of the WWITS 2040 and inclusion of a budget allocation for the Year 1 items assists to further mitigate the risk associated with item CR41 outlined above.

While there may be a perception that some community feedback has not been considered if it has not been expressly included in the WWITS 2040, it should be noted that not all submissions supported the same outcome. The WWITS 2040 that has been presented has taken into account the majority views where possible.

Internal / External Consultation

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

Given the significance of the WWITS 2040, the Council is ‘involving’ the community in its development, which is outlined in the Community Engagement Strategy in the IAP2’s Public Participation Spectrum as follows:

INVOLVE
Public Participation Goal	To work directly with the public throughout the process to ensure that public issues and concerns are consistently understood and considered.
Promise to the Public	We will work with you to ensure that your concerns and issues are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision.

Example Tools

· Workshops

· Deliberate polling

The City Strategy Division has undertaken both individual meetings as well as holding numerous workshops with Councillors during the development of this document, with the following in attendance:

20 December 2016

· Cr Greg Conkey OAM (Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Tim Koschel

· Cr Kerry Pascoe

13 February 2017

· Cr Greg Conkey OAM (Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Paul Funnell

· Cr Rod Kendall

· Cr Tim Koschel

· Cr Kerry Pascoe

3 April 2017

· Cr Greg Conkey OAM (Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Kerry Pascoe

· Cr Paul Funnell

18 April 2017

· Cr Greg Conkey OAM (Mayor)

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Tim Koschel

· Cr Kerry Pascoe

· Cr Paul Funnell

8 May 2017

· Cr Greg Conkey OAM (Mayor)

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Rod Kendall

· Cr Kerry Pascoe

Extensive public consultation has occurred to inform the WWITS 2040 with community engagement to date including the following:

· Community Engagement

o Stakeholders Visioning Workshop – November 2015

o Speak Out – December 2015

o Survey and Interactive Mapping – January 2016

· Technical Report – March 2016

· Moving Forward Together: What Matters to You? – March / April 2016

· Active Travel Plan: Cycling – September 2016

· Peer Review and Summary of Findings on the independent technical report – February 2017

· A key stakeholder briefing regarding the Peer Review report occurred on 14 February 2017

· Five key stakeholder workshops were held over 22 and 23 March 2017

· 90 submissions were received relating to the independent technical report and peer review documents including 271 suggestions

· A public petition with 1332 signatures was received from Ronda Lampe titled “This petition is against the acceptance of the Integrated Transport Report to Wagga Wagga City Council but we do need an extension to the Gobbagombalin Bridge within the next 10 years”.

During the exhibition period from the 23May to 30 June 2017, 58 submissions were received – 37 through the Your Say website and 22 letters/emails. Of the 58 submissions, 83 topics were raised. Below is a breakdown of the topics addressed:

· 59% Bypass (28 against southern bypass, 17 for northern bypass, 2 support southern bypass, 2 support any bypass)

· 11% support active travel (6 support cycle ways, 3 support footpaths)

· 7% CBD Parking (6 suggestions for CBD parking options)

· 4% Against the report and process (3 general complaints)

· 4% Northern Growth Area (3 suggestions for inclusion)

· Additional topics that received a single submission include; health precinct, general support, Sturt Highway upgrades, Kincaid Street parking, public transport, bus stops, caravan parking, Olympic Highway upgrades, Glenfield Road, Gobbagombalin Bridge, lack of connection to Forest Hill.

The majority of complaints made against the southern bypass where directly related to the bypass passing through their property. Individual letters were sent to residents in July 2017 to indicate that the WWITS 2040 was not proposing a route for a southern heavy vehicle bypass, but that it was seeking an investigation into an alternate vehicle route from the Sturt Highway to the Olympic Highway. Council further indicated that the NSW Government would lead any investigation into an alternate vehicle route but that Council would ensure that we play a key role as an important stakeholder and that it involves consultation with the community.

The City Strategy Division has also met with Industry and State Government Agencies whereby positive feedback has been received.

Attachments

Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 28 August 2017. RP-10

RP-10 Recreation, Open Space and Community Strategy

Author: Ben Creighton

Director: Natalie Te Pohe

Analysis:

Following extensive community and stakeholder engagement, staff have prepared a draft Recreation Open Space and Community Strategy to provide strategic direction for the planning, development, management and use of community spaces over the next 20 years.

Staff are now seeking to place the document on public exhibition to seek further public feedback prior to presenting the document to Council for adoption.

Recommendation

That Council:

a thanks the community and key stakeholders for their input into the development of the draft Recreation, Open Space and Community Strategy

b receives the draft Recreation, Open Space and Community Strategy

c places the draft Recreation, Open Space and Community Strategy on public exhibition for a period of 28 days from 29 August to 26 September 2017, and invite public submissions on the draft document

d receives a further report following the public exhibition period:

(i) addressing any submission made in respect of the proposed Recreation, Open Space and Community Strategy

(ii) proposing adoption of the Recreation, Open Space and Community Strategy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Key Reasons

Placing the draft Recreation, Open Space and Community Strategy (ROSC) on public exhibition provides a final opportunity for community members and key stakeholders to review the strategy and implementation plans and to provide submissions.

This process will allow for consideration of the submissions received ensuring that Council is provided with a clear direction prior to consideration of the final ROSC.

The final ROSC document is a blueprint for the planning, development, management and use of community spaces over the next 20 years and reflects the needs and expectations as identified by the community.

The strategy has been prepared in conjunction with other integral strategies including Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 (WWITS 2040) and the draft Wagga Wagga Activation Strategy 2040.

Each of these strategy documents will inform Council’s Development Control Plan and Local Environmental Plan, which are critical to the future of Wagga Wagga; along with assisting with the review of Section 94 Projects to be incorporated into the Contributions Plans. These documents are all currently under review, however will be aligned with all other strategic documents and the Long Term Financial Plan.

Financial Implications

The total estimated cost of implementing the identified outcomes of the strategy would be approximately $96 Million.

Projects identified within the strategy and implementation plans are NOT to be considered in isolation of detailed project planning. All identified projects and actions will require a detailed business case to confirm project feasibility, project cost estimates and allow for their consideration against all other Council priorities.

It is important to note that the adoption of this strategy is not approving dedicated budgets for the projects listed within the strategy. As mentioned above, detailed business cases will be undertaken to confirm each project’s feasibility. If the project is seen as feasible and if Council officers are recommending for a budget allocation to be included in Council’s Long Term Financial Plan, this will be reported to Council in a subsequent report.

Policy and Legislation

While not policy or legislation, the following strategies are relevant:

· Recreation and Open Space Strategy 2005-2015

· Playground Strategy 2016-2036

· Draft Integrated Transport Strategy and Implementation Plan 2040

· Public Art Plan

· Draft Activation Strategy

· Development Control Plan

· Local Environment Plan

· Disability Inclusion Plan

The Community Engagement Strategy is also relevant; particularly the IAP2 Spectrum of how the community should be engaged in this process is relevant to this next public exhibition stage.

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

Risk Management Issues for Council

Council’s Risk Register includes the following items:

Item

Number

Risk Description

Current Residual Risk

CR41

High

CR43

Council’s inability to maintain, renew and upgrade existing infrastructure at appropriate levels which could lead to accelerated decline in infrastructure condition or possibly catastrophic infrastructure failure

Extreme

The relevant control outlined in the risk register associated with the above risk include:

· Recreation and Open Space Strategy (CR41)

The Risk Register also included further actions required to mitigate risk that include:

· Complete the Recreation, Open Space and Community Facility Strategy (CR41)

· Conduct community engagement as part of the Strategies identified (CR41)

· Undertake Masterplanning (CR41)

· Improve integration of Asset Management Plans, Strategic Plans and the LTFP (CR43)

· Improved strategic planning (CR43)

The development of a revised Recreation, Open Space and Community Strategy therefore assists to further mitigate the risk associated with both items outlined above.

By placing the ROSC on public exhibition, the community and industry can have additional input into the final strategy document. Given the amount of community feedback to date, one of the risks may include the perception that some community feedback has not been considered if it has not been expressly included in the draft strategy. While not all feedback supported the same outcomes, the draft strategy has taken into account the majority views where possible.

Internal / External Consultation

Given the significance of the ROSC document, the Council is ‘involving’ the community in their development which is outlined in the Community Engagement Strategy in the IAP2’s Public Participation Spectrum as follows:

INVOLVE
Public Participation Goal	To work directly with the public throughout the process to ensure that public issues and concerns are consistently understood and considered.
Promise to the Public	We will work with you to ensure that your concerns and issues are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision.
Example Tools	· Workshops · Deliberate polling

The City Strategy Division has undertaken both individual meetings as well as holding with workshops with Councillors during the development of this document, with the following in attendance:

20 March 2017

Progress Update on Strategic Planning

· Cr Greg Conkey OAM (Mayor)

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Tim Koschel

· Cr Kerry Pascoe

13 June 2017

Recreation, Open Space and Community Strategy

· Cr Greg Conkey OAM (Mayor)

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Kerry Pascoe

Other consultation and engagement has occurred through the following mechanisms:

· Community Strategic Plan – 3000+ submissions

· Suburb and village consultations

· Industry and stakeholder consultations

· Wagga View rural area questionnaire

· Councillor sessions (one-on-one)

· State Government department consultations

· Attendance at markets and festivals

· Disability Inclusion Forum

· Online survey

· Stakeholder workshops held on 7, 8 and 9 August 2017

· A workshop with school children was held on 11 August 2017

Attachments

Draft Recreation, Open Space and Community Strategy - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 28 August 2017. RP-11

RP-11 Draft Activation Strategy 2040

Author: Tristan Kell

Director: Natalie Te Pohe

Analysis:

Staff have prepared a draft Wagga Wagga Activation Strategy 2040 in response to the development of the Wagga Wagga Spatial Plan. Feedback received during the development of the Spatial Plan and the Community Strategic Plan - Wagga View 2040, along with all other community engagement sessions has been incorporated and staff now seek to place the document on public exhibition to seek further feedback prior to presenting the document to Council for adoption.

Recommendation

That Council:

a receives the draft Wagga Wagga Activation Strategy 2040

b places the draft Wagga Wagga Activation Strategy 2040 on public exhibition for a minimum of 28 days from 1 September to 28 September and invite public submissions on the draft strategy

c receive a further report following the public exhibition period:

i addressing any submission made in respect of the draft Wagga Wagga Activation Strategy 2040

ii proposing adoption of the Wagga Wagga Activation Strategy 2040 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Report

Placing the draft Wagga Wagga Activation Strategy 2040 on public exhibition provides a final opportunity for community members, including businesses, developers and landowners to review the strategy and to provide submissions.

This process will allow for consideration of the submissions received ensuring that Council is provided with a clear direction prior to consideration of the final strategy.

The draft strategy will provide the city a blue print to accommodate an additional 20,000 people by 2040. Providing direction for residential growth and building upon our existing built and natural environment.

This new approach will:

· promote healthy choices through the provision of increased density the central business district

· promote improved connectivity with surrounding neighbourhoods, villages and rural areas

· encourage infill development in connected and accessible locations

· protect and improve our natural ecological systems

· preserve our heritage and cultural values

· ensure that urban release areas promote liveability and sustainable outcomes

· preserve key agricultural areas and sustainable growth of rural communities

While this document was formerly intended to be a Residential Strategy, a Rural Strategy and a Village Strategy, the community’s guiding principles of thriving, connected, innovation and inclusive were seriously considered when developing this strategy. Hence, the change in name in a conscious effort to demonstrate that Council is assisting to drive activation across all areas of the local government area within one key document. The title itself forms a strategic statement that demonstrates Council is aligning not only with the community’s principles, but also to the strategic statements that are required within the context of the NSW Planning Framework.

The strategy has been prepared in conjunction with other integral strategies including Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 and draft Recreation, Open Space and Community Strategy.

Each of these strategy documents will inform the Council’s Development Control Plan and Local Environmental Plan which are critical to the future of Wagga Wagga. It will also assist with a review of Section 94 Projects to be incorporated into the Contributions Plans; these documents are all currently under review, however will be aligned with the strategic documents and the Long Term Financial Plan.

To allow community feedback on the Strategy, it is recommended that the Strategy be placed on public exhibition for a period of 28 days with the public invited to provide submissions during this time.

Financial Implications

Adoption of the final Wagga Wagga Activation Strategy 2040 will require resources to implement actions identified in the strategy however, these will be identified during the 2018/19 budget process.

Policy and Legislation

Environmental Planning and Assessment Act 1979.

While not policy or legislation, the following strategies and plans are relevant:

· Riverina Murray Regional Plan

· Development Control Plan

· Local Environment Plan

· Spatial Plan

· Draft Integrated Transport Strategy and Implementation Plan 2040

· Draft Recreation, Open Space and Community Strategy

· Public Art Plan

· Disability Inclusion Plan

· Airport Master Plan

· LMC Strategic Master Plan

· Bomen Strategic Master Plan

· Riverside Strategic Master Plan

The Community Engagement Strategy is also relevant; particularly the IAP2 Spectrum of how the community should be engaged in this process is relevant to this next public exhibition stage.

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

Council’s Risk Register includes the following items that are relevant to the Wagga Wagga Activation Strategy 2040:

Item Number	Risk Description	Current Residual Risk
F3	Developer levies do not adequately fund the infrastructure required for population growth	High
F6	A reduction in Federal and State funding results in reduced capacity to deliver community / social and cultural operations and services	High
CR41	Planning strategies not resourced and developed in a timely manner leading to delayed or inappropriate (ad hoc) development, out of sync development and poor provision of infrastructure and poor reputation for Council, and poor community, liveability and environmental outcomes	High
CR43	Council’s inability to maintain, renew and upgrade existing infrastructure at appropriate levels which could lead to accelerated decline in infrastructure condition or possibly catastrophic infrastructure failure	Extreme
S45	Insufficient capacity for the city to grow due to lack of availability and appropriately zoned land	High
S46	Inability to maintain / increase employment base of the LGA leading to adverse socio/economic consequences	Medium
S52	Lack of enabling infrastructure driving economic growth of the city will lead to the inhibiting of current and future growth within the city	High
E59	Increased impact of urban salinity as a result of inadequate development controls in place	High

The relevant controls outlined in the risk register associated with the above risk include:

· Strategic plans are maintained and delivered to a high level of quality and resilience (F6)

· Continued lobbying for funding to State and Federal MPs (F6)

· Assessment continues in accordance with current planning documents and resources (CR41)

· Spatial Plan 2013 (CR41)

· 2010 LEP (CR41)

· 2010 DCP (CR41)

· Retail Strategy (CR41)

· 2008 Transport Strategy (CR41)

· S64 and S94 Plans (CR41)

· Recreation and Open Space Strategy (CR41)

· Spatial Plan (S45)

The Risk Register included further actions required to mitigate risk that include:

· Ensuring infrastructure is appropriate to allow suitable freight movement throughout the region (F3)

· Develop masterplans for growth areas identifying infrastructure needs (F3)

· Advocacy by staff and councillors to lobby the State and Federal Government for sustainable funding (F6)

· Complete the Residential Strategy (CR41)

· Complete the Rural Lands Strategy (CR41)

· Conduct community engagement as part of the Strategies identified (CR41)

· Undertake Masterplanning (CR41)

· Improve integration of Asset Management Plans, Strategic Plans and the LTFP (CR43)

· Improved strategic planning (CR43)

· Undertake an analysis of residential supply and demand and use this to continually monitor land release to prioritise timing of projects (S45)

· Engage with development of the city’s growth strategy (S46)

· Clear strategy to be developed to protect industrial zones from growth in residential and other incompatible land uses (S52)

· As part of the residential strategy address constraints to land will be approached and zone accordingly as part of the LEP review (E59)

The draft Wagga Wagga Activation Strategy 2040 combines the residential, rural and village strategies that were referred to formerly. The development of a strategy that will activate all of these areas not only takes a more inclusive and connected approach, but aims to further mitigate the risk associated with all items outlined above.

Internal / External Consultation

Extensive public, internal and agency consultation has occurred to inform the draft Wagga Wagga Activation Strategy 2040 with community engagement to date including the following:

· Suburb and Village Consultation – Community Strategic Plan – Wagga View:

- Humula – 30 May 2016

- Tarcutta – 30 May 2016

- Uranquinty – 31 May 2016

- Mangoplah – 31 May 2016

- Oura – 1 June 2016

- Cartwrights Hill – 1 June 2016

- North Wagga Wagga – 1 June 2016

- Ladysmith – 2 June 2016

- Gumly Gumly – 2 June 2016

- Forest Hill – 2 June 2016

- Currawarna – 3 June 2016

- Estella – 3 June 2016

- Charles Sturt University – 3 June 2016

- San Isidore – 8 June 2016

- Collingullie – 8 June 2016

- Galore – 8 June 2016

· Wagga View rural area questionnaire – August 2016

- Distributed to over 3,000 households

· Village and suburb consultation:

- Currawarna – 31 January 2017

- Ladysmith – 8 February 2017

- Uranquinty – 14 February 2017

- Galore – 21 February 2017

- Tarcutta – 2 March 2017

- Humula – 6 March 2017

- Mangoplah – 15 March 2017

- Collingullie – 22 March 2017

- Oura – 29 March 2017

- Ashmont – 5 April 2017

- Glenfield Park – 3 May 2017

- Tolland – 10 May 2017

- Lloyd – 17 May 2017

- Bourkelands – 24 May 2017

- Mount Austin – 7 June 2017

- Turvey Park – 14 June 2017

- Tatton – 21 June 2017

- Kooringal – 28 June 2017

· Individual meetings have been held with Councillors on a variety of occasions along with Councillor workshops being held on the following dates with the following in attendance:

20 March 2017

Progress Update on Strategic Planning

· Cr Greg Conkey OAM (Mayor)

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Tim Koschel

· Cr Kerry Pascoe

13 June 2017

Activation Strategy

· Cr Greg Conkey OAM (Mayor)

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Kerry Pascoe

· Key stakeholder workshops were held with industry on 7, 8 and 9 August 2017

· A workshop with school children representing three schools was held on 11 August 2017

· Internal staff sessions:

- Planning / Subdivisions – Monthly strategic sessions

- Updates at Executive Team Meetings

- Social Planning – 15 February 2017

- Planning and S94 Project Officer – 9 March 2017

- Staff briefing – 7 April 2017

- Events and Marketing – 18 May 2017

- Director Community and staff – 27 June 2017

- Director Commercial Development – 2 August 2017

· Ongoing engagement with Department of Planning and Environment

· NSW Housing workshop – 7 February 2017

· Committee 4 Wagga – 24 March 2017

· HIA Information Night – 4 May 2017

· Department of Education – 31 May 2017

Attachments

Draft Wagga Wagga Activation Strategy 2040 - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 28 August 2017. RP-13

RP-13 Financial Performance Report as at 31 July 2017

Author: Carolyn Rodney

Director: Natalie Te Pohe

Analysis:

This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 July 2017.

Recommendation

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 July 2017 and note the balanced budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c note details of the external investments as at 31 July 2017 in accordance with section 625 of the Local Government Act 1993

Key Reasons

Wagga Wagga City Council (Council) forecasts an overall balanced budget position for July 2017. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.

Council has experienced a positive monthly investment performance for the month of July that is mainly attributable to Council’s Floating Rate Note (FRN) portfolio having a slight increase in growth for the period. It should be noted that many of these investments continue to trade at a premium. Council also continues to have a higher than anticipated investment portfolio balance and continued strong portfolio returns.

Financial Implications

OPERATING INCOME

Total operating income is 8% of approved budget, which is tracking to budget for the end of July (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 59%.

OPERATING EXPENSES

Total operating expenditure is 9% of approved budget and is tracking to budget for the full financial year.

CAPITAL INCOME

Total capital income is 12% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 26% of approved budget. The RIFL Stage 1 contract commitment has been raised for $8M. Excluding this amount, the total capital expenditure is 12% of approved budget.

WAGGA WAGGA CITY COUNCIL STATEMENT OF FINANCIAL PERFORMANCE 1 JULY 2017 TO 31 JULY 2017
CONSOLIDATED STATEMENT
	ORIGINAL BUDGET 2017/18 $'000	BUDGET ADJ 2017/18 $'000	APPROVED BUDGET 2017/18 $'000	YTD ACTUAL EXCL COMMT'S 2017/18	COMMT'S 2017/18 $'000	YTD ACTUAL + COMMT'S 2017/18 $'000	YTD % OF BUD
Revenue
Rates & Annual Charges	(63,090,002)	0	(63,090,002)	(6,614,871)	0	(6,614,871)	10%
User Charges & Fees	(25,947,798)	45,469	(25,902,329)	(1,244,932)	0	(1,244,932)	5%
Interest & Investment Revenue	(3,154,163)	0	(3,154,163)	(357,104)	0	(357,104)	11%
Other Revenues	(2,984,954)	(6,005)	(2,990,959)	(140,413)	0	(140,413)	5%
Operating Grants & Contributions	(13,910,429)	(90,000)	(14,000,429)	(84,939)	0	(84,939)	1%
Capital Grants & Contributions	(13,704,984)	0	(13,704,984)	(1,053,740)	0	(1,053,740)	8%
Total Revenue	(122,792,330)	(50,536)	(122,842,866)	(9,495,998)	0	(9,495,998)	8%

Expenses
Employee Benefits & On-Costs	42,477,309	(5,000)	42,472,309	3,092,642	59,456	3,152,098	7%
Borrowing Costs	3,591,092	0	3,591,092	0	0	0	0%
Materials & Contracts	4,278,502	16,200	4,294,702	23,612	732,548	756,159	18%
Depreciation & Amortisation	34,477,729	0	34,477,729	2,873,144	0	2,873,144	8%
Other Expenses	34,989,806	136,746	35,126,552	3,263,932	1,277,492	4,541,424	13%
Total Expenses	119,814,437	147,946	119,962,383	9,253,329	2,069,496	11,322,825	9%

Net Operating (Profit)/Loss	(2,977,893)	97,410	(2,880,483)	(242,669)	2,069,496	1,826,827

Net Operating (Profit)/Loss before Capital Grants & Contributions	10,727,091	97,410	10,824,501	811,070	2,069,496	2,880,567

Cap/Reserve Movements
Capital Exp - Renewals	24,012,536	0	24,012,536	353,335	3,643,367	3,996,702	17%
Capital Exp - New Projects	17,520,887	346,574	17,867,461	157,522	10,239,843	10,397,366	58%
Capital Exp - Project Concepts	11,800,337	0	11,800,337	7,916	76,368	84,284	1%
Loan Repayments	2,474,343	0	2,474,343	206,195	0	206,195	8%
New Loan Borrowings	(7,215,980)	0	(7,215,980)	0	0	0	0%
Sale of Assets	(4,678,401)	0	(4,678,401)	0	0	0	0%
Net Movements Reserves	(6,458,101)	(448,219)	(6,906,320)	0	0	0	0%
Total Cap/Res Movements	37,455,621	(101,645)	37,353,976	724,969	13,959,579	14,684,547	39%

Net Result after Depreciation	34,477,728	(4,235)	34,473,493	482,299	16,029,075	16,511,374

Add back Depreciation Expense	34,477,729	0	34,477,729	2,873,144	0	2,873,144

Cash Budget (Surplus)/Deficit	(0)	(4,235)	(4,235)	(2,390,845)	16,029,075	13,638,230

Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2017/18 Budget Result as adopted by Council

Total Budget Variations approved to date

Council report variations not included above – 24 July 2017 Council Meeting:

· RP-7 Lease renewal to Wagga Mini Mix & Precast Concrete Pty Ltd

Budget variations for July 2017

$4K

($4K)

Proposed revised budget result for 31 July 2017

The proposed Budget Variations to 31 July 2017 are listed below:

*Budget Variation*	*Amount*		*Funding Source*	*Net Impact* *Fav/ (Unfav)*
*1 – Community Leadership and Collaboration*
REROC Annual Contribution		$7K	Operational Budget Savings ($3K)	($4K)
Council has recently received the annual contribution invoice from the Riverina Eastern Regional Organisation of Councils (REROC) and it is $7K more than what Council had budgeted for. The 2016/17 contribution was $47K, and this years contribution is $54K. At REROC’s 1 June 2017 Board meeting, it was resolved to increase REROC’s total 2017/18 membership contribution by $10K, in addition to the usual 1.5% increase. The distribution of this increase to the member Council’s is based on both a base amount and on population - with Wagga City Council’s increases from 2016/17 being one of the largest. It is proposed to fund this from the additional $4K income reported at the 24 July 2017 Council Meeting, and $3K operational budget identified savings.				($4K)
*2 – Safe and Healthy Community*
Tarcutta Fire Station Construction		$250K	Rural Fire Service Contribution ($250K)	Nil
The Rural Fire Service (RFS) have requested Council to project manage a new bushfire shed construction for Tarcutta RFS. The works will include a two bay fire shed and tanks with the capacity to store 60,000 litres of water. These works are funded by the RFS.				Nil
*3 – Growing Economy*
Wiradjuri Walking Track		$100K	Internal Loans Reserve ($100K)	Nil
To complete the section of the Wiradjuri Walking Track from Wiradjuri Bridge to the Marrambidya Wetlands, it is proposed to bring forward the $100K allocated in 2018/19 out of the concepts list and into the 2017/18 budget. This will be forward funded from the Internal Loans Reserve with repayment back to the reserve in 2018/19.				Nil
*5 – The Environment*
Civic Centre Southern Lift Control	$98K		Upgrade Air Conditioner Civic Centre ($27K) Air Conditioner Treatment System ($21K) Section 94 Reserve ($50K)	Nil
The Civic Centre Southern Lift Control upgrade is included in the 2017/18 Long Term Financial Plan for completion this financial year with a budget of $102K. Quotations have been sought, and due to the current lift system now no longer supported and parts being unavailable, further funds are now required to replace the whole control system. This will bring the total budget to $200K. It is proposed to fund the variation from recently identified savings in existing Air Conditioning capital works projects and CR-2 Civic Centre Recoupment 2006-2019 Section 94 Plan.				Nil
Fernleigh Road Blackspot Traffic Project	$131K		Fernleigh Road Blackspot Grant Income ($131K)	Nil
Council has been successful with a Federal Grant Application under the Blackspot Program to improve traffic safety on Fernleigh Road from Pinaroo Drive to Glenfield Road (600m section). This section has a high incidence of accidents and RMS have requested the project delivery be treated as a high priority.				Nil
Gregadoo Waste Management Centre CCTV System Upgrade	$50K		Solid Waste Reserve ($50K)	Nil
The existing CCTV system at GWMC requires replacement and expansion to new areas that have no video coverage. This will bring the system in line with best practice and compliance with the Environment Protection Licence (EPL) 6671. The recent Internal Audit Report on cash handling at GWMC also recommended that CCTV coverage be installed in the weighbridge, which is included in the quotation specifications. It is proposed to fund the variation from the Solid Waste Reserve.				Nil
Council Roadside Reserves	$88K		LG NSW Grant Income ($88K)	Nil
Council has been successful with a Local Government NSW Grant for Council Roadside Reserves. Council’s project entitled ‘Best Management Practice of Roadside Reserve Corridors’ involves the assessment of roadside vegetation and the development of a Roadside Vegetation Management Plan. The project will be delivered over two financial years with a budget allocation of $70K in 2017/18 and $18K in 2018/19.				Nil
Waste Education & Communication Campaign	$530K		NSW EPA Grant ($100K) Contractor Contribution ($50K) Solid Waste Reserve ($380K)	Nil
At the 24 July 2017 Ordinary Council Meeting, Council resolved for RFT 2017-24 Waste, Recyclables and Organics Collection Service to award the tender to JJ Richards & Sons Pty Ltd and for the service to commence in April 2018. One of the requirements of the $1M NSW EPA grant, under the ‘Waste Less Recycle More’ program, was for an education and communication campaign, which has now been approved by the EPA. The two (2) year detailed campaign totalling $530K is partly funded by $100K from within the $1M grant; a $50K contribution from JJ Richards & Sons Pty Ltd, and $380K funded from the Solid Waste Reserve. More details of the education campaign requirements have been provided under separate cover.
*SURPLUS/(DEFICIT)*				($4K)

Current Restrictions

Due to the finalisation of the 2016/17 financial year figures, Reserves balances have not been included in this report.

Investment Summary as at 31 July 2017

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 30/06/2017 $	Closing Balance Invested 31/07/2017 $	July EOM Current Yield %	July EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
*Short Term Deposits*
Police Credit Union	NR	1,000,000	1,000,000	2.87%	0.90%	6/12/2016	6/12/2017	12
Banana Coast CU	NR	1,000,000	1,000,000	2.80%	0.90%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.80%	1.80%	2/06/2017	1/06/2018	12
BOQ	BBB+	2,000,000	0	0.00%	0.00%	7/12/2016	7/07/2017	7
Bank of Sydney	NR	2,000,000	2,000,000	2.75%	1.80%	30/09/2016	29/09/2017	12
CUA	BBB	1,000,000	1,000,000	2.80%	0.90%	9/02/2017	5/01/2018	11
AMP	A	2,000,000	2,000,000	3.00%	1.80%	2/08/2016	2/08/2017	12
ME Bank	BBB	2,000,000	2,000,000	2.80%	1.80%	16/12/2016	16/10/2017	10
CUA	BBB	1,000,000	1,000,000	2.75%	0.90%	3/03/2017	2/03/2018	12
Suncorp-Metway	A+	2,000,000	2,000,000	2.60%	1.80%	7/06/2017	3/01/2018	7
NAB	AA-	2,000,000	2,000,000	2.49%	1.80%	9/06/2017	8/09/2017	3
Suncorp-Metway	A+	2,000,000	2,000,000	2.50%	1.80%	9/06/2017	9/10/2017	4
Suncorp-Metway	A+	2,000,000	2,000,000	2.55%	1.80%	9/06/2017	6/11/2017	5
*Total Short Term Deposits*		22,000,000	20,000,000	2.71%	17.97%
*At Call Accounts*
NAB	AA-	1,059,154	1,672,964	1.50%	1.50%	N/A	N/A	N/A
NAB	AA-	13,468,445	11,492,716	2.19%	10.33%	N/A	N/A	N/A
AMP	A	181,513	181,833	2.15%	0.16%	N/A	N/A	N/A
Beyond Bank	BBB+	148,279	148,401	1.00%	0.13%	N/A	N/A	N/A
CBA	AA-	44,692	44,649	0.00%	0.04%	N/A	N/A	N/A
*Total At Call Accounts*		14,902,083	13,540,563	2.08%	12.17%
*Medium Term Deposits*
RaboBank	A+	1,000,000	1,000,000	3.16%	0.90%	5/06/2017	6/06/2022	60
BOQ	BBB+	1,000,000	1,000,000	6.30%	0.90%	22/08/2012	22/08/2017	60
ING Bank	A	3,000,000	3,000,000	6.00%	2.70%	24/08/2012	24/08/2017	60
Hume Building Society	NR	1,009,123	1,009,123	4.10%	0.91%	21/08/2014	21/08/2017	36
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.80%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.90%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.89%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.89%	11/03/2015	11/03/2018	36
AMP	A	1,000,000	0	0.00%	0.00%	13/07/2015	13/07/2017	24
BOQ	BBB+	0	2,000,000	3.10%	1.80%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.90%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.90%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.90%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.90%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.80%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.70%	10/03/2017	10/03/2022	60
*Total Medium Term Deposits*		20,989,123	21,989,123	3.87%	19.76%
Institution	Rating	Closing Balance Invested 30/06/2017 $	Closing Balance Invested 31/07/2017 $	July EOM Current Yield %	July EOM % of Portfolio	Investment Date	Maturity Date	Term (mth)
*Floating Rate Notes - Senior Debt*
Bendigo-Adelaide	BBB+	1,000,670	1,003,940	BBSW + 93	0.90%	17/09/2014	17/09/2019	60
BOQ	BBB+	2,003,380	2,009,860	BBSW + 110	1.81%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,006,720	1,009,740	BBSW + 107	0.91%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,006,720	1,009,740	BBSW + 107	0.91%	10/11/2014	6/11/2019	60
ME Bank	BBB	1,003,760	1,006,060	BBSW + 100	0.90%	17/11/2014	17/11/2017	36
ME Bank	BBB	1,003,760	1,006,060	BBSW + 100	0.90%	17/11/2014	17/11/2017	36
Teachers Mutual	BBB	1,003,100	1,005,360	BBSW + 105	0.90%	4/12/2014	4/12/2017	36
Newcastle Permanent	BBB	1,003,540	1,005,790	BBSW + 110	0.90%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,017,840	2,025,780	BBSW + 110	1.82%	3/03/2015	3/03/2020	60
ANZ	AA-	757,875	756,030	BBSW + 82	0.68%	17/04/2015	17/04/2020	60
Heritage Bank	BBB+	1,004,770	999,990	BBSW + 115	0.90%	7/05/2015	7/05/2018	36
NAB	AA-	1,006,110	1,010,290	BBSW + 80	0.91%	3/06/2015	3/06/2020	60
Heritage Bank	BBB+	1,004,770	999,990	BBSW + 115	0.90%	9/06/2015	7/05/2018	35
CBA	AA-	1,012,200	1,010,310	BBSW + 90	0.91%	17/07/2015	17/07/2020	60
Westpac	AA-	1,011,390	1,009,520	BBSW + 90	0.91%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,005,010	1,008,570	BBSW + 110	0.91%	18/08/2015	18/08/2020	60
Credit Suisse	A	1,006,720	1,010,340	BBSW + 105	0.91%	24/08/2015	24/08/2018	36
Bendigo-Adelaide	BBB+	1,005,010	1,008,570	BBSW + 110	0.91%	28/09/2015	18/08/2020	59
Westpac	AA-	2,022,780	2,019,040	BBSW + 90	1.81%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,017,150	1,014,740	BBSW + 125	0.91%	20/10/2015	20/10/2020	60
Westpac	AA-	4,066,720	4,058,520	BBSW + 108	3.65%	28/10/2015	28/10/2020	60
AMP	A	1,811,988	1,817,964	BBSW + 110	1.63%	11/12/2015	11/06/2019	42
CBA	AA-	1,020,670	1,016,800	BBSW + 115	0.91%	18/01/2016	18/01/2021	60
Rabobank	A+	2,051,780	2,061,980	BBSW + 150	1.85%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,005,580	1,009,460	BBSW + 160	0.91%	22/03/2016	22/03/2019	36
CUA	BBB	2,011,020	2,016,660	BBSW + 160	1.81%	1/04/2016	1/04/2019	36
ANZ	AA-	1,015,230	1,019,850	BBSW + 118	0.92%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,022,520	1,020,380	BBSW + 138	0.92%	21/04/2016	12/04/2021	60
AMP	A	1,016,260	1,020,600	BBSW + 135	0.92%	24/05/2016	24/05/2021	60
Westpac	AA-	1,016,540	1,021,400	BBSW + 117	0.92%	3/06/2016	3/06/2021	60
CBA	AA-	1,022,800	1,019,640	BBSW + 121	0.92%	12/07/2016	12/07/2021	60
ANZ	AA-	2,034,260	2,042,960	BBSW + 113	1.84%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,513,290	1,507,320	BBSW + 117	1.35%	26/10/2016	26/10/2020	48
NAB	AA-	1,015,390	1,012,870	BBSW + 105	0.91%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,509,345	1,501,455	BBSW + 140	1.35%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,005,220	1,008,130	BBSW + 110	0.91%	21/11/2016	21/02/2020	39
Westpac	AA-	1,016,000	1,013,300	BBSW + 111	0.91%	7/02/2017	7/02/2022	60
ANZ	AA-	1,009,000	1,013,240	BBSW + 100	0.91%	7/03/2017	7/03/2022	60
CUA	BBB	748,185	751,628	BBSW + 130	0.68%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	602,676	599,694	BBSW + 130	0.54%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,000,480	1,003,610	BBSW + 142	0.90%	29/06/2017	29/06/2020	36
NAB	AA-	0	3,016,620	BBSW + 90	2.71%	5/07/2017	5/07/2022	60
*Total Floating Rate Notes - Senior Debt*		51,418,229	54,483,801		48.95%
*Managed Funds*
NSW Tcorp	NR	1,291,183	1,286,402	-0.37%	1.16%	17/03/2014	1/07/2022	99
*Total Managed Funds*		1,291,183	1,286,402	-0.37%	1.16%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		110,600,618	111,299,889	3.72%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		2,246,632	3,479,103
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		108,353,986	107,820,787

Wagga Wagga City Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 49% across a broad range of counterparties. Cash equates to 12% of Council’s portfolio with Term Deposits around 38% and growth funds around 1% of the portfolio.

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

All investments are well within the defined Policy limits, as outlined in the Rating Allocation chart below:

During May 2017, rating agency Standards & Poor’s (S&P) downgraded credit ratings for 23 banks. The two key downgrades were Bank of Queensland (BoQ) and Bendigo-Adelaide Bank, changing credit ratings from A- to BBB+. The downgrade of these two banks has resulted in the BBB/NR rating allocation being near full capacity. Council has 11.29% of its portfolio invested in these two banks. Council staff will continue to be mindful of these allocation capacities when investing funds in the future.

Investment Portfolio Balance

Wagga Wagga City Council’s investment portfolio balance has decreased slightly from the previous month’s balance, down from $108.4M to $107.8M.

MONTHLY INVESTMENT MOVEMENTS

Redemptions/Sales – Council redeemed the following investment securities during July 2017:

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

AMP Term Deposit

$1M

2 years

3.10%

This term deposit was redeemed for cash flow purposes.

New Investments – Council purchased the following investment securities during July 2017.

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

NAB Floating Rate Note

$3M

5 years

BBSW + 90

Council’s independent Financial Advisor advised this Floating Rate Note represented good value.

Rollovers – Council rolled over the following investment securities during July 2017:

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Bank of Queensland Term Deposit

$2M

3 years

3.10%

This term deposit was a seven (7) month investment at 2.80% and was rolled at maturity into a 3-year term deposit at 3.10%. This investment term was chosen to fill a maturity gap in July 2020.

MONTHLY PERFORMANCE

Interest/growth/capital gains for the month totaled $351,476, which compares favourably with the budget for the period of $235,087; out performing budget for the July month by $116,389. This is mainly attributable to Council’s Floating Rate Note (FRN) portfolio having a slight increase in growth for the July period. It should be noted that many of these investments continue to trade at a premium.

The capital market value of these FRN investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

It is also important to note Council’s investment portfolio balance has consistently been over $100M, which is tracking above what was originally predicted. This is mainly due to timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the 2017/18 financial year the portfolio balance will reduce with the construction of major projects.

Council’s portfolio performance continues to be anchored by the longer-dated deposits in the portfolio, particularly those locked in above 4% yields. It is to be noted the average deposit yield will inevitably fall as some of the longer-dated deposits mature throughout the 2017 calendar year.

In comparison to the AusBond Bank Bill Index* (+1.79%pa), Council’s investment portfolio in total returned 3.72% for July. Short-term deposits returned 2.71%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 August 2013.

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

Investments are reported in accordance with Council’s POL 075 Investment Policy.

Local Government Act 1993

625 How may councils invest?

(1) A council may invest money that is not, for the time being, required by the council for any other purpose.

(2) Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3) An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4) The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

Local Government (General) Regulation 2005

212 Reports on council investments

(1) The responsible accounting officer of a council:

(a) must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i) if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii) if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b) must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2) The report must be made up to the last day of the month immediately preceding the meeting.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

Council’s Risk Register includes the following items:

Item

Number

Risk Description

Current Residual Risk

Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

Medium

CR26

Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

High

The relevant controls outlined in the risk register associated with the above risks include:

· Investments are to be regularly monitored and reported to Council monthly.

· Council monitors its financial position monthly and quarterly, and reports annually to the Division of Local Government.

This report is therefore a control mechanism that assists in maintaining the current residual risk of these items.

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

Report submitted to the Ordinary Meeting of Council on Monday 28 August 2017. RP-24

RP-24 LAKE ALBERT STORMWATER HARVESTING

Author: David Christiansen

Director: Caroline Angel

Analysis:

This report was prepared in response to a resolution endorsed by Council in February 2017 – “that Council defer consideration of Lake Albert Stormwater Harvesting following a Councillor workshop”.

Recommendation

That Council:

a endorse to proceed with the replacement of the Lake Albert Control Gates - Shutter Outlet Structure

b endorse to proceed with the preparation of detailed construction drawings and estimates (including an environmental first flush component) to mechanically harvest stormwater from Tatton Drain into Lake Albert

c approve Council Staff to apply for appropriate Grant Funding to construct Item (b) above

d not proceed with harvesting stormwater from the Eastern Side of the Crooked Creek Tributary into Crooked Creek

e approve the budget variations as detailed in the budget section of the report

Report

At the February 2017 meeting of Council the following was resolved:

That Council defer consideration of Lake Albert Stormwater Harvesting following a Councillor workshop.

A councillor workshop was held Monday, 8 May 2017 with the following action item listed:

· Preparation of a summary document detailing previously considered Stormwater Harvesting Investigations and what deliberations where made that resulted in the cancelling of these projects (Attachment 1).

Further to the above document, the information following provides options and costings for consideration with respect to the management of Lake Albert water levels.

Lake Albert Control Gates - Shutter Outlet Structure

In 2012 Council staff completed the Lake Albert Redevelopment Plan. The plan included an assessment of the condition of the Lake Albert Control Gates structure as per the below and as noted in Attachment 2:

One of the two main structural supports of the control gate exhibits a significant level of tensile cracking, which has compromised the overall safety and integrity of Lake Albert. If the control gate were to fail, approximately 2200ML of water would escape from the lake. In addition to this, the velocity of the escaping water would be 4.791m/s. The consequences of this event would be life threatening. The financial costs would also be considerable due to the structural damage caused by this volume of water. Failure would include flooding and damages to Lake Albert Road, Kooringal Road as well as O’Halloran Park.

The only solution to prevent the catastrophic failure of Lake Albert’s control gates is to replace them.

An indicative quotation (Attachment 3) has been received to replace the structure:

Component	Estimated Value $
Marine grade aluminium AWMA Combination (dual leaf) gate with SS rising spindles, SS cover tubes and right angle gearboxes.	45,000
Portable Actuator.	3,500
Modification/Construction of the Lake Albert regulating structure including installation of 2 x dual leaf combination penstocks.	75,000
Temporary sheet piling for cofferdam (eliminates the requirement to drain Lake Albert for the installation of stutters to be completed).	75,000
Subtotal	198,500
PM, Site Supervision and Quality Control - 10%	19,850
Contingency - 10%	21,835
Total Estimate (excluding GST)	$240,185

Tatton Drain Diversion

This option has three components, these being:

· O’Halloran Park Overland Flow Path Modifications

· Tatton Drain - Pump Station

· Tatton Drain - Environmental Flows Weir Structure

In the preparation of this high-level cost estimate, the Xeros Kendall Tatton Drain Harvesting Concept Number 1 (from January 2009) is the “bases of concept”, to which a “layout concept plan” (Attachment 4) was prepared.

The potential harvestable water volumes taken from the Lake Albert Stormwater Harvesting Assessment (January 2017).

O’Halloran Park Overland Flow Path Modifications

In order for the maximum volumes of stormwater to be harvested it will require the relocation of the existing overland flow path to be diverted to the west approximately 15 metres to discharge upstream of the proposed weir installation.

It will also include the removal of an established tree to enable the overland flow path relocation.

Component	Estimated Value $
Existing Gum Tree to be removed	2,500
Excavation of overland swale drain on new alignment, excavated material re-used to reinstate existing swale drain alignment, including re-use of existing rock armour.	10,000
Supply and lay new Bidum matting under rock armour layer.	500
Subtotal	$13,000

Tatton Drain - Pump Station (Attachment 5)

Component	Estimated Value $
Construction of a built precast high volume water pumping station (3m x 3m x 3m) including Gross Pollutant Trap (GPT).	20,000
Installation of Pumping Station and construction of concrete approach apron to the GPT to eliminate the possibility of erosion with the pumps operational.	10,000
The supply and installation of submersible variable speed pumps complete with control system. Installation of approximately 100mtrs of 300mm internal dia pressure pipe complete with discharge structure into Lake Albert.	112,348
Trenching, underbore and site remediation	15,000
Subtotal	$157,348
Note: No allowance for any transformers at the proposed power take off site. An approximate cost for the installation of a 16KVA transformer would be between $15-20,000.

Tatton Drain - Environmental Flows Weir Structure (which includes an environmental first flush mechanism included)

“AWMA Water Control Solutions” adjustable Weir Structure (Attachment 6)

Component	Estimated Value $
Establishment and de-watering of site.	5,000
Demolition of existing concrete inlet drainage structure.	5,000
Installation of Control interface, PLC and turbidity/DO multi parameter sensor	30,000
Construction of a 12m x 2m tilting weir with hydraulic actuation. Includes hydraulic motor, valving, reservoir, hoses, fittings and consumables	125,000
Subtotal	$165,000

Tatton Drain Stormwater Harvesting Concept Summary	Estimated Value $
O’Halloran Park	13,000
Tatton Drain Pump Station	157,348
Tatton Drain Environmental Flows Weir Structure	165,000
Subtotal	335,348
PM, Site Supervision and Quality Control - 10%	33,535
Contingency - 10%	36,888
Total Estimate (excluding GST)	$405,771

Summary of relevant considerations and outcomes: - taken from the Lake Albert Stormwater Harvesting Assessment (January 2017)

· The diversion of the Tatton Drain catchment area of 390 hectares would represent an increase in the area draining into Lake Albert of 5%.

· Standard residential zoned land (R1 zoning) within the Tatton Drain catchment amounts to 210 hectares, compared to 80 hectares of R1 zoned land in the existing Lake Albert catchment.

· Preliminary indicative water balance indicates that if all of the runoff from Tatton Drain catchment was diverted into Lake Albert, this would amount to approximately 450 ML in 10 percentile dry rainfall year.

· Feasibility investigation confirm that is not possible to divert all of the runoff from the Tatton Drain catchment into Lake Albert. Incoming Tatton Drain flows in excess of approximately 1m3/s will spill down the drain given limited gravity and pump flow diversion rates. Inflows will also reduce due the inception of runoff storages within the catchment (e.g. dams, rainwater tanks).

· The indicative amount of runoff from the Tatton Drain catchment that is expected to be diverted into and retained in Lake Albert during a 10-percentile dry rainfall year is 200 ML and assumes that first flush runoff is diverted into the lake. The 200 ML is equivalent to 6% of the total lake storage volume (3,500 ML) and equates to an added depth of water within the lake of 0.20 metre.

· The 200 ML inflow figure and associated 0.20 metre depth is based on preliminary calculations only. A more reliable estimate would require detailed water balance modelling which is outside the scope of this assessment.

· An extra 0.20 metre of water height in the lake equates to three to four weeks of summer evaporation (average summer evaporation equates to approximately 0.055 metres / week).

· Tatton Drain runoff will tend to be high in nutrient loads thereby increasing the risk of algal blooms within the lake. This risk could be addressed by incorporating a first flush bypass mechanism into the diversion infrastructure works, however this will also further reduce the volume of stormwater to be diverted into Lake Albert.

· Works required to achieve the diversion of Tatton Drain flows consist of a 3 metre high in-channel weir positioned 15 metres upstream of the Lake Albert Road culverts, the lining of the drain bed and batters between the weir and the road culverts, a pump outlet facility for both the diversion of low flows to Lake Albert and drawdown of the pool level following the ceasing of high flows during runoff events and possibly a water level sensor and weir valve outlet for passing first flush runoff.

· The pump arrangement may consist of a medium capacity pump (e.g. 0.3 m3/s) positioned on higher ground opposite the drain bank, an uptake pipe connecting to a collection sump positioned at the Tatton Drain low flow pipe outlet and a delivery pipe to convey the pumped flows into Lake Albert.

· The indicative capital cost of the weir and pump infrastructure works is expected to be in excess of $500,000. There will also be significant ongoing running costs associated with a pumped diversion in addition to the capital cost of the weir, channel and pump infrastructure.

Alternatively, the Tatton Drain Permanent Weir Structure may be constructed with no environmental flow considerations (as per the Xeros Kendall Weir Detail – Flood Study Lake Albert Catchment – July 2009, Layout)

Component	Estimated Value $
Establishment and de-watering of site.	5,000
Demolition of existing concrete inlet drainage structure.	5,000
Construction of a 55.0m3 concrete weir structure.	77,000
Subtotal	$87,000

Crooked Creek East Side Tributary Catchment

In the preparation of this high-level cost estimate, the “bases of concept” was taken from Option 3 Route (Diversion from east of Crooked Creek Diversion Channel) taken from the Lake Albert Stormwater Harvesting Assessment (January 2017) (see attachment 7).

Items to Note:

The water pumping station would be expected to be reduced due to the decrease in the potential stormwater being harvested.

The nature of the location (minimal land gradient i.e. flat) will require a significant amount of reshaping of the surrounding area to the pumping station, to create a basin to allow for adequate water depth for debris not to potentially cause blockage to the pump inlets when operational. Additionally a wide concrete approach apron would be required up to the GPT to eliminate the possibility of erosion.

The overall pump installation cost is assumed similar to the Tatton Drain Project, as any potential cost savings for a reduction in pump size (due to the decrease in water to be harvested) would be negated to friction due to the distance (420 mtrs) the water will be required to be pumped.

Component	Estimated Value $
Construction of a built precast high volume water pumping station (3m x 3m x 2m high) including Gross Pollutant Trap.	17,250
Installation of Pumping Station, formation of an earth basin and concrete approach aprons to GPT entrance to eliminate the possibility of erosion.	25,000
The supply and installation of submersible variable speed pumps complete with control system. Installation of approximately 420mtrs of 300mm internal dia pressure pipe complete with discharge structure into the Crooked Creek Diversion Channel.	112,348
The installation of a new power supply to the site.	50,000
No allowance for any transformers at the proposed power take off site. An approximate cost for the installation of a 16KVA transformer would be between $15-20,000.	20,000
Subtotal	224,598
PM, Site Supervision and Quality Control - 10%	22,460
Contingency - 10%	24,705
Total Estimate (excluding GST)	$271,763

Summary of relevant considerations and outcomes: - taken from the Lake Albert Stormwater Harvesting Assessment (January 2017)

· The diversion of the Eastern Tributary area of 210 hectares would represent an increase in the area draining into Lake Albert of less than 3%.

· There is no standard density development within the Eastern Tributary catchment. Runoff rates from the low-density development won’t be much higher than that from rural areas.

· Preliminary indicative water balances indicates that if all of the runoff from the Eastern Tributary catchment was diverted into Lake Albert, this would amount to approximately 140ML in a 10 percentile dry rainfall year.

· Feasibility investigations confirm that it is not possible to divert all of the runoff from the Eastern Tributary catchment into Lake Albert. High flows cannot be diverted without a major new levee which will lead to adverse flooding impacts on adjoining properties. Inflows will also reduce due to storages within the catchment (e.g. dams, rainwater tanks).

· The indicative amount of runoff from the Eastern Tributary catchment able to be diverted into and retained in Lake Albert during a 10-percentile dry rainfall year is 70ML. This is equivalent to 2% of the total lake storage volume (3,500 ML) and equates to an added depth of water within the lake of 0.07 metre.

· An extra 0.07 metre of water height in the lake equates to less than two weeks of summer evaporation.

· Works requiring to achieve the diversion of all the 210 hectare Eastern Tributary catchment runoff will consist of a pump outlet facility positioned 200 metres east of the eastern end of the existing Crooked Creek diversion channel.

· The pump arrangement could consist of a medium capacity pump (e.g. 0.3 m3/s) positioned on the west side of the waterway, an uptake pipe connecting to a collection sump within the gully bed and a delivery pipe to convey the pumped flows to the Diversion Channel.

· The indicative capital cost of the weir and pump infrastructure works is expected to be in excess of $200,000. There will be significant ongoing running costs associated with a pumped diversion in addition to the capital cost of the pump infrastructure.

Conclusion: - taken from the Lake Albert Stormwater Harvesting Assessment (January 2017)

Of the two-diversion option sources assessed, the more favourable of the two is the Tatton Drain diversion.

The amount of runoff able to be diverted into Lake Albert from the Tatton Drain is significantly higher than the Eastern Tributary. This due to the Tatton Drain catchment being almost double the size of the Eastern Tributary catchment and just half of the Tatton Drain catchment being occupied by standard density development compared to solely low-density development within the Eastern Tributary catchment.

Financial Implications

Lake Albert Control Gates - Shutter Outlet Structure

As mentioned earlier in this report, the Shutter Outlet Structure is estimated to cost $240,185. Council officers are proposing to fund this project via an internal loan over 10 years. The repayments of $26,044 are proposed to be funded from within the current annual $50,000 transfer to the Lake Albert Reserve, thus reducing the annual transfer to the reserve down to $23,956. There are currently no projects listed within Council’s Long Term Financial Plan utilising the Lake Albert Reserve funds, and therefore has the capacity to fund these annual repayments for the 10 year internal loan period.

Lake Albert Water Harvesting Investigation

Current budget $50,000; expenditure to date of $23,884; remaining funds of $26,116.

If Council resolved to proceed with the detailed design of the Tatton Drain Diversion the design cost is estimated at $33,800. As mentioned above, there is currently $26,116 remaining in the Lake Albert Water Harvesting Investigation budget, therefore requiring an additional $7,684. This additional funding required is proposed to be sourced from operating budgets within the Infrastructure Planning area.

Policy and Legislation

N/A

Link to Strategic Plan

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We look after and maintain our community assets

Risk Management Issues for Council

To be assessed as part of the work described in this report.

Lake Albert Control Gates - Shutter Outlet Structure

In the event of existing structures failure the consequences of this event would be life threatening. The financial costs would also be considerable due to the structural damage caused by this volume of water. Failure would include flooding and damages to Lake Albert Road, Kooringal Road as well as O’Halloran Park

Tatton Drain Diversion

Does the high initial capital outlay and the ongoing annual operational costs represent value for money?

Internal / External Consultation

Consultation with Councillors, staff and “Water for Lake Albert Group”.

Summary of consultation undertaken:

Date	Attendees	Topics	Outcomes
8 Feb 2017	Water for Lake Albert Group Council staff	Lake Albert Stormwater Harvesting Assessment being presented to the February 2017 Ordinary Council Meeting	Nil
22 Feb 2017	Water for Lake Albert Group Council staff	Briefly discussed the Lake Albert Stormwater Harvesting report being presented to the 27 Feb 2017 Ordinary Council Meeting.	Nil
27 Feb 2017	Councillors Tout, Braid, Funnell, Hayes, Keenan, Kendall and Pascoe Council staff	Ordinary Council Meeting, Lake Albert Stormwater Harvesting report.	To defer consideration of Lake Albert Stormwater Harvesting following a Councillor workshop
24 Mar 2017	Water for Lake Albert Group Council staff	Discussion on the upcoming Lake Albert Stormwater Harvesting Councillor Workshop.
8 May 2017	Councillors Conkey, Braid, Hayes, Kendall, Pascoe, Tout and Funnell – (who left the workshop early) Council staff	Lake Albert Water Harvesting Workshop, received a presentation from representatives of the “Water for Lake Albert Group” and general project discussion.	Preparation of a summary document detailing previously considered Stormwater Harvesting Investigations and what deliberations where made that resulted in the cancelling of these projects.
30 May 2017	Water for Lake Albert Group Council staff	To activity participate in the preparation of the Stormwater Harvesting Investigations Summary Document, or have a representative review the document and supply comment.	A representative review the document and supply comment.
27 July 2017	Water for Lake Albert Group Councillor Paul Funnell Council staff	Water for Lake Albert Group viewed the Stormwater Harvesting Investigations Summary Document and requested an additional report be prepared and presented to the August 28 2017 Ordinary Council Meeting.	Prepare a report for Councillors to consider the viability of mechanically harvesting stormwater from: • Tatton Drain into Lake Albert • The Crooked Creek East Side Tributary into Crooked Creek, which feeds into Lake Albert.

Attachments

1.	LA WH Investigation Options (Combined) - Provided under separate cover
2 ⇩.	Lake Albert Redevelopment Plan Excerpt
3 ⇩.	Lake Albert Replacement Shutters Quote
4 .	LA WH - Weir & Pump Station Layout - Provided under separate cover
5 ⇩.	Tatton Drain - Pump Installation
6 ⇩.	Tatton Drain Weir - Environmental Control Shutter Structure
7 ⇩.	Crooked Creek East Side Tributary Catchment

Report submitted to the Confidential Meeting of Council on Monday 28 August 2017.

Minutes of the Ordinary Meeting of Council held on Monday 24 July 2017.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr R Knight)

Director Finance (Mrs N Te Pohe)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Acting Director Commercial Development (Mr J Bolton)

Manager Audit, Risk & Governance (Ms I Hensley)

Manager Finance (Mrs C Rodney)

Manager City Strategy (Mr T Kell)

Manager Executive Support (Mr S Gray)

Manager Community Services (Mrs M Scully)

Manager Procurement Services (Mr D Butterfield)

Manager Operations (Mr S Jewell)

Manager City Development (Mr H Singh)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Development Assessment Coordinator (Mr C Collins)

Engineer – Water & Waste Assets (Ms S Siregar)

Senior Financial Accountant (Mr Z Wilson)

Team Leader Visitor Economy (Mrs F Hamilton)

Land and Real Property Coordinator (Mrs D Wright)

Environmental Coordinator (Mrs C Hood)

Environmental Education Officer (Miss A Kent)

Strategic Town Planner (Mr D McDonald)

Corporate Governance Coordinator (Mrs N Johnson)

Communications & Engagement Officer (Mrs L Pezet)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No Apologies received.

CONFIRMATION OF MINUTES

CM-1 ORDINARY COUNCIL MEETING - 26 JUNE 2017

17/234 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 June 2017 be confirmed as a true and accurate record.

CARRIED

Declarations Of Interest

Councillor D Hayes declared a Non Pecuniary, Significant Interest in RP-6 PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE the reason being that it was indicated by the director of RWEK Pty Ltd that he may be a party to future legal proceedings that they have indicated on pursuing on a non-related matter and vacated the chamber during its consideration.

Councillor R Kendall declared a Non Pecuniary, Significant Interest in RP-1 DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA the reason being that his family has a business relationship with the applicants and vacated the chamber during its consideration.

The Mayor, Councillor G Conkey OAM declared a Non Pecuniary, Non-Significant Interest in RP-5 ANNUAL GRANTS PROGRAM 2017-2018 the reason being that he is a member of Rotary and Senior active member of the Wagga City Rugby Male Choir and remained in the chamber during its consideration.

The Mayor, Councillor G Conkey OAM declared a Non Pecuniary, Non-Significant Interest in RP-6 PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE the reason being that the former GM has named me in a document that plans to take legal action against me and vacated the chamber during its consideration.

Councillor G Conkey OAM declared a Non Pecuniary, Non-Significant Interest in CONF-8 RFT 2017-26 RECYCABLES WASTE ACCEPTANCE AND PROCESSING SERVICE the reason being that he has known most of the Company Directors for a number of years and remained in the chamber during its consideration.

Councillor K Pascoe declared a Non Pecuniary, Significant Interest in RP-1 DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA the reason being that he owns property in the full block adjacent and vacated the chamber during its consideration.

Councillor K Pascoe declared a Pecuniary Interest in MM-1 MAROYAL MINUTE – NEW YEARS EVE EOI RESPONSE AND RECOMMENDATION the reason being that he has financial interests with Thomas Brothers and vacated the chamber during its consideration.

Councillor K Pascoe declared a Non Pecuniary, Non-Significant Interest in RP-5 ANNUAL GRANTS PROGRAM 2017-2018 the reason being that he is a member of Rotary and remained in the chamber during its consideration.

Councillor K Pascoe declared a Non Pecuniary, Non-Significant Interest in CONF-8 RFT 2017-26 RECYCABLES WASTE ACCEPTANCE AND PROCESSING SERVICE the reason being he has worked with Kurrajong Waratah and remained in the chamber during its consideration.

Councillor Y Braid declared a Non Pecuniary, Non-Significant Interest in RP-5 ANNUAL GRANTS PROGRAM 2017-2018 the reason being that she is a member of Sunrise Rotary and remained in the chamber during its consideration.

Councillor Y Braid declared a Non Pecuniary, Non-Significant Interest in CONF-8 RFT 2017-26 RECYCABLES WASTE ACCEPTANCE AND PROCESSING SERVICE the reason being that she helps with the Christmas Spectacular that raises funds for Kurrajong and know many of Kurrajong staff and remained in the chamber during its consideration.

Councillor D Tout declared a Non Pecuniary, Non-Significant Interest in RP-10 LOAN WAIVER REQUEST - WAGGA RUGBY LEAGUE the reason being that a work colleague is the Treasurer of Wagga Rugby League and vacated the chamber during its consideration.

Councillor D Tout declared a Non Pecuniary, Non-Significant Interest in CONF-8 RFT 2017-26 RECYCABLES WASTE ACCEPTANCE AND PROCESSING SERVICE the reason being that his wife works for Therapy Plus an arm of Kurrajong. She has no involvement in Kurrajong Management or any waste business and remained in the chamber during its consideration.

Councillor V Keenan declared a Non Pecuniary, Non-Significant Interest in RP-6 PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE the reason being that it was indicated by the director of RWEK Pty Ltd that she may be a party to future legal proceedings that they have indicated on pursuing on a non-related matter and vacated the chamber during its consideration.

Councillor V Keenan declared a Pecuniary Interest in CONF-7 RFT 2017-24 WASTE, RECYCABLES AND ORGANICS COLLECTION SERVICE the reason being that a client of hers is a Tenderer to related services and vacated the chamber during its consideration.

Councillor V Keenan declared a Pecuniary Interest in CONF-8 RFT 2017-26 RECYCABLES WASTE ACCEPTANCE AND PROCESSING SERVICE the reason being that a client of hers is a Tenderer to related services and vacated the chamber during its consideration.

Councillor V Keenan declared a Pecuniary Interest in CONF-9 RFT 2017-27 FOOD AND GARDEN ORGANICS ACCEPTANCE AND PROCESSING SERVICE the reason being that a client of hers is a Tenderer and vacated the chamber during its consideration.

Councillor T Koschel declared a Non Pecuniary, Non-Significant Interest in CONF-4 PROPOSED AIRPORT CAFE SUB-LEASE VARIATION the reason being that he supplies products through his normal business to his customers and remained in the chamber during its consideration.

Councillor T Koschel declared a Non Pecuniary, Non-Significant Interest in CONF-5 LICENCE AGREEMENT FOR LAND KNOWN AS THE WIRADJURI GOLF CENTRE the reason being that he supplies products through his normal business to his customers and remained in the chamber during its consideration.

General Manager, Mr Robert Knight declared a Pecuniary Interest in MM-2 MAYORAL MINUTE – GENERAL MANAGER RECRUITMENT PANEL the reason being that he is the current incumbent of the General Manager role and vacated the chamber during its consideration.

Director Operations, Ms Caroline Angel declared a Non Pecuniary, Significant Interest in MM-2 MAYORAL MINUTE – GENERAL MANAGER RECRUITMENT PANEL the reason being that she is a Director reporting to the General Manager position and vacated the chamber during its consideration.

Director Finance, Mrs Natalie Te Pohe declared a Pecuniary Interest in MM-2 MAYORAL MINUTE – GENERAL MANAGER RECRUITMENT PANEL the reason being is that the General Manager is responsible for the appointment of performance management of and any future contract negotiations for her employment at Wagga Wagga City Council and vacated the chamber during its consideration.

Director Community, Mrs Janice Summerhayes declared a Non Pecuniary, Significant Interest in MM-2 MAYORAL MINUTE – GENERAL MANAGER RECRUITMENT PANEL the reason being that she is in an Executive role to the General Manager position and vacated the chamber during its consideration.

Acting Director Commercial Development, Mr James Bolton declared a Non Pecuniary, Significant Interest in MM-2 MAYORAL MINUTE – GENERAL MANAGER RECRUITMENT PANEL the reason being that he is in an executive role working closely with the General Manager and vacated the chamber during its consideration.

Acting Director Commercial Development, Mr James Bolton declared a Non Pecuniary, Non-Significant Interest in RP-11 ABBEYFIELD AUSTRALIA - S356 DONATION OF DEVELOPER CONTRIBUTION CHARGES the reason being that he has relatives and good friends leading/managing the project and vacated the chamber during its consideration.

Councillor R Kendall vacated the chamber, the time being 6:08pm.

Councillor K Pascoe vacated the chamber, the time being 6:08pm.

PUBLIC DISCUSSION FORUM

RP-1 DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA

· Mrs Debbie Cox - Speaking in favour of the report

· Ms Maddison Harmer - Speaking in favour of the report

· Mr John Hogan – Speaking against the report

· Mr Andrew Watt – Speaking against the report

PROCEDURAL MOTION – CHANGE OF STANDING ORDERS

17/235 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council bring forward consideration of RP-1 DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA to follow the public discussion forum.

CARRIED

RP-1 DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA

A MOTION was moved by Councillors D Hayes and V Keenan

It is recommended that Council approve Development Application DA17/0211 for a Transitional Group Home, 199 Gurwood Street WAGGA WAGGA NSW 2650, Lot 23 Sec 2 DP 12856, Lot 24 Sec 2 DP 12856, subject to the conditions outlined in the Section 79C Assessment Report for DA17/0211.

An AMENDMENT was moved by Councillor D Tout and seconded by Councillor P Funnell:

That Council refuse DA17/0211 PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA for change of use, the reason being that it is not in keeping with the amenity of the locality.

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the AMENDMENT	Against the AMENDMENT
Y Braid OAM	G Conkey OAM
P Funnell	D Hayes
T Koschel	V Keenan
D Tout

The AMENDMENT on being put to the meeting was CARRIED.

17/236 RESOLVED:

On the Motion of Councillors D Tout and P Funnell

That Council refuse DA17/0211 PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA for change of use, the reason being that it is not in keeping with the amenity of the locality.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid OAM	G Conkey OAM
P Funnell	D Hayes
T Koschel	V Keenan
D Tout

Councillor R Kendall re-entered the chamber at 7:12pm.

MAYORAL MINUTE

MM-1 MAROYAL MINUTE – NEW YEARS EVE EOI RESPONSE AND RECOMMENDATION

Councillor Kerry Pascoe declared a Pecuniary Interest and remained vacated the chamber.

17/237 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a authorise the General Manager or their delegate to enter into an agreement up to an amount of $45,000 with Thomas Bros Group to provide financial support for the delivery of the proposed Wagga Skyworks event in accordance with the negotiated terms and conditions of the agreement

b further support the event by way of venue hire fee waiver under Section 356 to the amount of $382 and $222 in gateway signage booking fees through the Event Management budget

c approve the $45,604 financial contribution as detailed in the budget section of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

MM-2 MAYORAL MINUTE – GENERAL MANAGER RECRUITMENT PANEL

Councils Executive Team Mr Robert Knight, Mrs Natalie Te Pohe, Mrs Janice Summerhayes, Ms Caroline Angel and Mr James Bolton declared an Interest and vacated the chamber, the time being 7.14pm.

17/238 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a appoint the Mayor, Deputy Mayor, a female Councillor and one other Councillor, to ensure a gender balance representation and to form an interview panel to shortlist and interview applicants for the position of General Manager

b delegate authority to the Mayor and Deputy Mayor to appoint a qualified independent person, being an Evocities General Manager, to be a member of the interview panel after the shortlisting and for the first round of interviews

CARRIED

Councillor Y Braid and V Keenan self-nominated.

Councillor V Keenan was duly elected by a show of hands as the female representative on the General Manager Recruitment Panel.

Councillor Hayes self-nominated.

Councillor P Funnel nominated Councillor K Pascoe.

Councillor K Pascoe accepted the nomination.

Councillor Braid self-nominated.

Councillor K Pascoe was duly elected by show of hands as the other representative on the General Manager Recruitment Panel.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
K Pascoe
T Koschel
D Tout

Councils Executive Team Mr Robert Knight, Mrs Natalie Te Pohe, Mrs Janice Summerhayes, Ms Caroline Angel and Mr James Bolton re-entered the chamber, the time being 7.20pm.

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1 NOTICE OF MOTION - LIVESTOCK MARKETING CENTRE AND HEAVY VEHICLE ACCESS

17/239 RESOLVED:

On the Motion of Councillors P Funnell and D Tout

That Council receive a report on the ability of the Livestock Marketing Centre (LMC) in handling B-triple and comparable vehicle types and what is required to enable unloading and loading of these vehicle types within the facility.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

NOM-2 NOTICE OF MOTION - EN GLOBO OF CONFIDENTIAL ITEMS

17/240 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That council receive a report to englobo confidential motions at the same time as open session motions.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

PROCEDURAL MOTION - ENGLOBO

17/241 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That RP-4, RP-7, RP-8, RP-13 to RP-16 and M-1 be adopted as recommended in the business papers.

CARRIED

REPORTS FROM STAFF

RP-1 DA17/0211 - PROPOSED TRANSITIONAL GROUP HOME AT 199 GURWOOD STREET, WAGGA WAGGA was moved forward following the Public discussion forum.

Councillor P Funnell vacated the chamber, the time being 7:37pm.

RP-2 30 JUNE 2017 INVESTMENT REPORT

17/242 RESOLVED:

On the Motion of Councillors K Pascoe and D Tout

That Council note details of the external investments as at 30 June 2017 in accordance with section 625 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor P Funnell re-entered the chamber, the time being 7:39pm.

RP-3 2016/17 CARRYOVERS AND REVOTES

17/243 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a approve the proposed 2016/17 capital and operating project budget revotes as presented in this report

b note the 2016/17 capital and operating project carryovers (works in progress) as presented in this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 POL 097 - PUBLIC INTEREST DISCLOSURES POLICY

17/244 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council:

a receive the draft POL 097 – Public Interest Disclosures Policy

b endorse the draft POL 097 – Public Interest Disclosures Policy and place on public exhibition for a period of 28 days from 25 July 2017 to 21 August 2017 and invites public submissions until 4 September 2017 on the draft Policy

c receive a further report following the public exhibition period:

(i) addressing any submissions made in respect of the proposed policy

(ii) proposing adoption of the policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor T Koschel vacated the chamber, the time being 7.48pm.

Councillor T Koschel re-entered the chamber, the time being 7.49pm.

RP-5 ANNUAL GRANTS PROGRAM 2017-2018

A MOTION was moved by Councillors D Hayes and V Keenan

That Council:

a approve the successful applications for the 2017/18 Annual Grants Program as detailed in the report with the exception of Children’s Health and Spiritual Expo in the amount of $500, the reason being concerns of the event and the application lacking detail, bringing the total to $161,606

b approve the budget transfers as detailed in the financial implications section of the report

An AMENDMENT was moved by Councillor D Tout and seconded by Councillor K Pascoe:

That Council:

a approve the successful applications for the 2017/18 Annual Grants Program as detailed in the report totalling $162,106

b approve the budget transfers as detailed in the financial implications section of the report

For the AMENDMENT	Against the AMENDMENT
Y Braid OAM	D Hayes
G Conkey OAM	V Keenan
P Funnell
R Kendall
T Koschel
K Pascoe
D Tout

17/245 RESOLVED:

On the Motion of Councillors D Tout and K Pascoe

That Council:

a approve the successful applications for the 2017/18 Annual Grants Program as detailed in the report totalling $162,106

b approve the budget transfers as detailed in the financial implications section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-6 PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE

The Mayor, Councillor G Conkey OAM declared a Significant, Non Pecuniary Interest and vacated the chair and the chamber, the time being 8.02pm.

Councillors D Hayes and V Keenan declared a Significant, Non Pecuniary Interest and vacated the chamber, the time being 8.02pm.

Deputy Mayor, Councillor D Tout assumed the chair, the time being 8.02pm.

17/246 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council:

a consent to the assignment of the sub-lease between Wagga Wagga City Council and Craig Frank Bromley and RWEK Pty Ltd to Craig Frank Bromley, Cain Jonathon Gawne and Cain Gawne Pty Ltd as trustee for the Cain Gawne Superannuation Fund

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
P Funnell
R Kendall
T Koschel
K Pascoe
D Tout

Councillor D Tout vacated the chair, the time being 8.03pm.

Councillors D Hayes and V Keenan re-entered the chamber, the time being 8:03pm.

The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the chair, the time being 8:03pm.

RP-7 PROPOSED LEASE RENEWAL TO WAGGA MINI MIX AND PRECAST CONCRETE PTY LTD

17/247 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council:

a enter into a lease agreement with Wagga Mini Mix and Precast Concrete Pty Ltd upon the following terms:

i) Property – Lot 5 in DP 802891 measuring 1,504m2 and an adjacent disused section of the Urana Street road reserve measuring 2,870m2

ii) Rent - $4,658.50 per annum (GST inclusive)

iii) Term – three years commencing 1 January 2017

b note the lease is subject to public notice requirements under sections 154 and 156 of the Roads Act 1993

c delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

d approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 STRATEGIC PLANNING UPDATE

17/248 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council:

a hold additional targeted industry and community workshops prior to the release of the draft Activation Strategy and Recreation Open Space and Community Strategy for public exhibition

b note the slightly modified delivery timeframes outlined within this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-9 OURA VILLAGE - OUTCOMES OF VILLAGE MEETING

17/249 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a note the minutes from the Oura Community Meeting held on 7 June 2017 as attached

b place the proposed Oura Village Septic Upgrade Financial Assistance Program on public exhibition for a period of 28 days and invite public submissions on the proposed program

c receive a further report following the public exhibition period:

(i) addressing any submission made in respect of the proposed Financial Assistance Program

(ii) proposing adoption of the Financial Assistance Program unless there are any recommended amendments deemed to be substantial and requiring a further exhibition period

d that the draft report of the Floodplain Risk Management Study and Plan flood mitigation options for Oura be presented to the Oura Community as part of the public consultation process

e support the Oura Progress Association in seeking a commitment from the local member to fund the required works for Jarvis and Adams Streets so that the community can access the church, being the emergency evacuation centre, during a flood event

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-10 LOAN WAIVER REQUEST - WAGGA RUGBY LEAGUE

Councillor D Tout declared a Significant, Non Pecuniary Interest and vacated the chamber, the time being 8:05pm.

17/250 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a decline Wagga Rugby League’s request to waive the outstanding $15,000 McDonald Park Facility Development no interest loan

b acknowledge Wagga Rugby League for the significant in-kind works made by the organisation at McDonald Park

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM	R Kendall
G Conkey OAM
P Funnell
D Hayes
V Keenan
T Koschel
K Pascoe

Councillor D Tout re-entered the chamber, the time being 8:05pm.

RP-11 ABBEYFIELD AUSTRALIA - S356 DONATION OF DEVELOPER CONTRIBUTION CHARGES

Mr J Bolton, Acting Director Commercial Development, declared a Non-Significant, Non Pecuniary Interest and vacated the Chamber the time being 8:06pm.

17/251 RESOLVED:

On the Motion of Councillors D Hayes and K Pascoe

That Council:

a waive the Section 94 and S64 Developer Contributions totalling $53,544.98 for DA17/0131 on the basis that the property is used for affordable housing for adults with mild intellectual/physical disabilities

b register a charge over the land title of 14-18 Paull Street Kooringal for the Developer Contributions of $53,544.98 which would become payable should the property be sold, or not used for affordable housing for people with disabilities, within 15 years from the Development Approval date

c request the applicant to pay all Council’s legal fees that are associated with registering the $53,544.98 charge over the property, as noted in item b above

d request the applicant to provide an annual statement to confirm the ongoing use of the affordable housing for people with disabilities

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Mr J Bolton re-entered the Chamber the time being 8:12pm.

RP-12 VETERANS HEALTH WEEK - S356 DONATION REQUEST

17/252 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council donate $85 to the Veteran’s Health Week in accordance with Section 356 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-13 COUNTRY WOMEN'S ASSOCIATION OF NSW - CARTWRIGHT 'S HILL BRANCH - S356 DONATION REQUEST ONSITE SEWERAGE MANAGEMENT FEE

17/253 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council donate $207.75 to the Cartwright’s Hill Branch of the Country Women’s Association of NSW (CWA) in accordance with Section 356 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-14 WAGGA WAGGA WOMEN'S SHED GROUP - S356 DONATION

17/254 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council donate $112.30 to Wagga Wagga Women’s Shed group in accordance with Section 356 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-15 ABORIGINAL EDUCTION CONSULTATIVE GROUP (AECG) - S356 DONATION REQUEST PROUD AND DEADLY AWARDS

17/255 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council donate a once off $850.00 to the Wagga local Aboriginal Education Consultative Group in accordance with Section 356 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-16 RELATED PARTY DISCLOSURE POLICY - NEW DRAFT POLICY

17/256 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council:

a endorse the Draft Related Party Disclosure Policy and place on public exhibition for a period of 28 days from 25 July 2017 and invite public submissions until 22 August 2017 on the Draft Policy

b note that the Audit, Risk and Improvement Committee have reviewed the draft policy and internal procedure documents and have recommended for Council to formally adopt the documents

c receive a further report following the public exhibition and submission period:

(i) addressing any submission made in respect of the proposed Draft Policy

(ii) proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-17 RESPONSE TO QUESTIONS WITH NOTICE

17/257 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council receive and note the report outlining responses to Questions/Business with Notice.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

COMMITTEE MINUTES

M-1 AUDIT, RISK AND IMPROVEMENT COMMITTEE MINUTES - 8 JUNE 2017

17/258 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 8 June 2017.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with Notice to be addressed in the next available Business paper:

1. Councillor P Funnell raised concerns regarding the Sealing of Tooyal Road, following Councils resolution on 24 April 2017. No action has happened in three months. What is Councils compliance, the owners’ responsibilities, and the timeframes for action to take place?

2. Councillor P Funnell requested in writing details regarding the delivery of the Multi-Purpose Stadium (MPS), such as when, whom, how and the completion date.

3. Councillor K Pascoe requested Council to further review the Local Government Act, and liaise with the Office of Local Government regarding reports going to Council for small donation amounts. Why are they coming through to Council as a report, can they be added to the finance report?

4. Councillors K Pascoe and D Tout requested a report addressing concerns of noncompliance regarding conditions of consent following approval by the Southern Joint Regional Planning Panel (SJRPP) several years ago for the extensions to Tarcoola Quarry on Gillard Road. This report is to include an investigation on maintenance patching of Gillard Road by Council in the absence of the developer complying with conditions of consent including costs incurred by Council and other compliance matters.

5. Councillor G Conkey stated that the Traffic Island on Edward Street opposite The Mill development is extremely dangerous and request that Council consult with the Roads and Maritime Services (RMS) to investigate.

closed COUNCIL

17/259 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That the Council now resolve itself into a Closed Council, the time being 8.24pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

PROCEDURAL MOTION - ENGLOBO

17/260 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That CONF-2, CONF-5 and CONF-6 be adopted as recommended in the business papers.

CARRIED

CONFIDENTIAL REPORTS

CONF-1 SALE OF COUNCIL LAND AT 51 SPRING STREET, WAGGA WAGGA

17/261 RESOLVED:

On the Motion of Councillors D Hayes and P Funnell

That Council:

a sell the land at 51 Spring Street, Wagga Wagga (Lot 30 DP 1027765) upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to undertake the functions as outlined in the methodology section of this report

c delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

d authorise the affixing of Council’s Common Seal to any necessary document as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-2 RFQ 2017-538 ROAD SIGNS AND ASSOCIATED HARDWARE

17/262 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That Council:

a accept the offer of Artcraft Pty Ltd (ABN: 77 004 399 642) for the supply of roads signs and associated hardware in accordance with the schedule of rates submitted in their offer

b authorises the General Manager or their delegate to enter into a contract with Artcraft Pty Ltd (ABN: 77 004 399 642) for the supply of road signs and associated hardware for a period of one year

c authorises the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-3 SALE OF LAND AT 40 BRUNSKILL AVENUE, FOREST HILL

17/263 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a sell the land at 40 Brunskill Avenue, Forest Hill (Lot 1 DP1108891) upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to undertake the functions as outlined in the methodology section of this report

c delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

d authorise the affixing of Council’s Common Seal to any necessary document as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-4 PROPOSED AIRPORT CAFE SUB-LEASE VARIATION

17/264 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council:

a extend the sub-lease agreement with Dragon Management Pty Ltd for the Airport Café premises until 29 June 2025 in accordance with the terms outlined in the body of the report

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-5 LICENCE AGREEMENT FOR LAND KNOWN AS THE WIRADJURI GOLF CENTRE

17/265 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That Council:

a allow the licence agreement with Mr John King for the land known as the Wiradjuri Golf Centre (Lots A & B DP 362030, Lot 8 DP 833386 & Lot 1 DP 260462) to continue on a month to month basis

b note that the licensee shall receive no less than six months’ notice in writing of any requirement for vacant possession

c delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-6 APPOINTMENT OF AVIATION INDUSTRY REPRESENTATIVES TO THE AIRPORT ADVISORY COMMITTEE

17/266 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That Council endorse the appointment of three Aviation Industry Participants (AIPs) to serve on the Airport Advisory Committee as contained in this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor V Keenan vacated the chamber, the time being 8:46pm.

At this stage of the meeting Council’s Waste Tender Technical Advisor, Arvind Lal, Director Square Link Pty Ltd and Probity Advisor, Mitchell Morley, Director InConsult, was invited into the meeting, the time being 8.47pm.

CONF-7 RFT 2017-24 WASTE, RECYCABLES AND ORGANICS COLLECTION SERVICE

17/267 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a accept the offer of JJ Richards & Sons Pty Ltd in the schedules of rates submitted with their offer for Waste, Recyclables and Organics Collection Service including optional household clean-up waste collection service (hard waste) for a term of seven years with an option for Council to extend that term for a further three years in three, 1-year increments at the sole discretion of Council

b not accept the optional Emptying of Hook-lift bins service as proposed by JJ Richards & Sons Pty Ltd

c authorise the General Manager or their delegate to enter into a contract with JJ Richards & Sons Pty Ltd

d authorise the affixing of Council’s Common seal to all relevant documents as required

e receive a report on the option of procuring a Hook-lift truck and utilise Councils own resources to service the Hook-lift bins

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

CONF-8 RFT 2017-26 RECYCABLES WASTE ACCEPTANCE AND PROCESSING SERVICE

17/268 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a accept the offer of Kurrajong Recycling in the schedules of rates submitted with their offer for Recyclables Waste Acceptance and Processing Service for a term of seven years with an option for Council to extend that term for a further three years in three, 1-year increments at the sole discretion of Council

b authorise the General Manager or their delegate to enter into a contract with Kurrajong Recycling

c authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

CONF-9 RFT 2017-27 FOOD AND GARDEN ORGANICS ACCEPTANCE AND PROCESSING SERVICE

17/269 RESOLVED:

On the Motion of Councillors D Tout and R Kendall

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to the RFT

b in accordance with 178(3)(e) of the LG Regulation, authorise the General Manager or their delegate to enter into direct negotiations with any persons with a view to entering into a contract in relation to the subject matter of the RFT following a Councillor workshop to be held 7 August 2017

c receive a further report and recommendation on the outcomes of the negotiations in relation to the subject matter of the RFT

d note that the reason for declining to invite fresh tenders or applications is that it is not expected that further market testing will provide a more satisfactory result

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
D Hayes	P Funnell
R Kendall	T Koschel
D Tout	K Pascoe

With the vote tied four votes all, the Mayor, Councillor G Conkey OAM used his casting vote in favour of the Motion.

Reversion to open COUNCIL

17/270 RESOLVED:

On the Motion of Councillors K Pascoe and T Koschel

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 10.10pm.

CARRIED

Councillor V Keenan re-entered the chamber, the time being 10.10pm.

report of proceedings of closed COUNCIL

17/271 RESOLVED:

On the Motion of Councillors K Pascoe and D Hayes

That the recommendations contained in the report of the proceedings of the Closed Council be adopted.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 10.21pm.

…………………………………………………..

MAYOR

Asset Class	$’000
Transport	518,285
Sewer	251,831
Stormwater	203,355
Land	176,867
Other	81,717
Buildings	79,967
Recreational assets	17,840
Plant and Equipment	14,087
TOTAL	1,343,949

	2017/18	2018/19	2019/20	2020/21
Estimated Opening Reserve Balance*	($173,283)	($142,983)	($112,683)	$82,383)
Public Art Annual Allocation	($50,000)	($50,000)	($50,000)	($50,000)
*Enliven* Public Art Projects
Living Spaces	$35,000	$35,000	$35,000	$35,000
Living Communities	$10,000	$10,000	$10,000	$10,000
NightLights Civic Centre Projections	$20,200	$20,200	$20,200	$20,200
BrightLights Youth Civic Centre Projections	$10,100	$10,100	$10,100	$10,100
River Life	$ 0	$0	$0	$52,083
Administration Fee	$5,000	$5,000	$5,000	$5,000
Total Projects	$80,300	$80,300	$80,300	$132,383
Estimated Closing Balance	($142,983)	($112,683)	($82,383)	$0

1 ⇩.	POL 109 - Public Art Policy
2 .	Final - Enliven Public Art Plan 2017-2021 - Provided under separate cover

Juvenile Diabetes Research Foundation	$ 79.00
Bears of Hope	$ 85.00
Total Section 356 Donation Requests – 28 August 2017 Council Meeting	$ 164.00

Juvenile Diabetes Research Foundation	$ 79.00
Bears of Hope	$ 85.00
Total Section 356 Donation Requests – 28 August 2017 Council Meeting	$ 164.00

Location in LTFP:	Job Number and/or S94 Plan Ref	Project name	Funding Source	2017/18	2018/19	2019/20	2020/21	2021/22	TOTAL
Current DP/OP	15084 / RT36	Farrer Road Widening	S94*	$1,208,975					$1,208,975
“Concepts”	RT40	Harris Road/Pine Gully Road - Dual Lane Roundabout	S94*	$1,211,564					$1,211,564
“Concepts”	RT41	Old Narrandera Road - Second Carriageway for 600m	S94A* $100,000 + S94* $737,428	$100,000			$637,428	$100,000	$837,428
“Concepts”	RT38	Old Narrandera Road/Olympic Highway Roundabout	S94A* $100,000 + S94* $577,886	$100,000			$577,886		$677,886
“Concepts”	RT42	Pine Gully Road - Second Carriageway for 1.2km	S94A* $100,000 + S94* $1,840,965	$100,000			$1,840,965		$1,940,965
“Concepts”	RT39	Pine Gully Road/Old Narrandera Road - Intersection Upgrade	S94*	$100,000		$977,439			$1,077,439
				$2,820,539	$0	$977,439	$3,056,279	$100,000	$6,954,257

1.	Revised Layout - Provided under separate cover
2 ⇩.	Community Engagement Summary
3 ⇩.	Traffic Committee Report

1 ⇩.	Pre and Post CCTV Implementation Analysis
2 ⇩.	CCTV Crime Category Statistics

Provision	Particulars	Comment
First Right of Refusal to Purchase	If Council decides to sell the land this provision allows ACTA a first right of refusal to purchase the land. This right is reciprocal to Council and on equivalent terms.	A further resolution of Council would be required to establish the terms of a sale to ACTA (and therefore reciprocal terms for re-acquisition by Council). Upon sale a caveat would be established to protect Council’s future interests in line with this condition.
Maintain Access to Lot 3 DP 869709	The land represents the primary means of access for the Wagga Wagga City Pistol Club Incorporated located at Lot 3 DP 869709, Tasman Road, East Wagga.	Council has a five year lease with the Wagga Wagga City Pistol Club Incorporated expiring 31 May 2019. The lease has a five year option period expiring 31 May 2024.

1 ⇩.	Access Road & Car Parking Layout Plan
2 ⇩.	Council Report - 25 July 2016
3 ⇩.	Location Map - Australian Clay Target Association National Grounds

1 ⇩.	Location Map - Lot 16 DP 1189207 at Tarcuta
2 ⇩.	Letter Advice - Change of Lessee Entity - 10 March 2017

No.	ITEM	UNMITIGATED RISK RATING	Estimated Cost	FUNDING SOURCE
RP1	WAGGA WAGGA CLASSIC CRITERIUM - ON-STREET EVENT	High	Nil	N/A
RP2	NEW SOUTH WALES JUNIOR ROAD RACE CYCLING CHAMPIONSHIPS - CRITERIUM - ON-STREET EVENT	High	Nil	N/A
RP3	WAGGA WAGGA CYCLING CLUB - WEEKLY RACES - ON-STREET EVENT	High	Nil	N/A
RP4	TOLLAND CYCLING CLUB - WEEKLY RACES - ON-STREET EVENT	High	Nil	N/A
RP5	WAGGA WAGGA TO ALBURY WOODMAN CLASSIC CYCLE RACE - ON-STREET EVENT	High	Nil	N/A
RP6	WAGGA WAGGA TRAIL MARATHON AND MOUNTAIN BIKE RACE - ON-STREET EVENT	High	Nil	N/A
RP7	TOWN AND GOWN PARADE - ON-STREET EVENT	High	Nil	N/A
RP8	RIVERINA DAY SURGERY - COMMUNITY FACILITY DIRECTION SIGNS	Nil	Nil	Funded by applicant
RP9	BEST STREET - MARK PARALLEL PARKING BAYS	Nil	$650	Lines & Signs budget
RP10	PLUMPTON ROAD AND SPRINGVALE DRIVE - TREATMENT OPTIONS TO ASSIST TURN MOVEMENTS	Medium	$450 Unknown	Lines & Signs budget List of Unfunded Items
RP11	PLUMPTON ROAD - DOUBLE UNBROKEN SEPARATION LINES	High	$600	Lines & Signs budget
RP12	KIMBA DRIVE - STOP SIGN AT INTERSECTION WITH DALMAN PARKWAY	Nil	Nil	N/A
RP13	FRANKLIN DRIVE - STOP SIGN CONTROL AT THE INTERSECTION WITH SAMPSON AVENUE	High	$300	Lines & Signs budget
RP14	AVOCET DRIVE PEDESTRIAN REFUGE - DA14-0673	High	Nil	Developer to construct
RP15	LEWIS DRIVE - CHANGE TO TRAFFIC FLOW AND YABTREE STREET - STOP SIGN AT INTERSECTION WITH LEWIS DRIVE	High	$850	Lines & Signs budget
RP16	DORIS ROY LANE - CHANGES TO PARKING CONTROLS	Nil	Nil	N/A
RP17	MORGAN STREET - TIMED PARKING NEAR BEST STREET	Nil	Nil	N/A
TOTAL ESTIMATED COST OF WORKS			$ 2,850

Item	Total Budget Required $	Proposed Funding Source	Current Proposed Funding Source Budget $	Current Funding Source Expenditure including commitments (as at 07/08/2017) $	Current Available Budget $
RP9, RP10 (partial), RP11, RP13, RP15	$650 $450 $600 $300 $850	Lines & Signs	$330,393	$22,452	$307,941
RP10 (partial)	Unknown	List of unfunded items – to be added to Council’s Unfunded List once estimated cost is known.
TOTAL	$ 2,850