Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 25 September 2017. RP-6

RP-6 Financial Performance Report as at 31 August 2017

Author: Carolyn Rodney

Director: Natalie Te Pohe

Analysis:

This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 August 2017.

This report also includes Section 356 requests for financial assistance to be considered for adoption.

Recommendation

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 August 2017 and note the balanced budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Legacy Club of Wagga Wagga $ 135.00

ii) Leukaemia Foundation $ 85.00

iii) Water Polo Australia $ 5,080.00

iv) Kurrajong Waratah Christmas Spectacular $ 2,774.50

v) Kidney Health Australia Fundraising Walk $ 85.00

d rescind resolution 17/252 being the donation of $85.00 to Wagga Veterans due to the cancellation of the October 2017 Veteran’s Health Week event

e rescind resolution 17/255 being the donation of $850.00 to the Aboriginal Education Consultative Group due to the group no longer requiring the hire of the Civic Theatre for their November Awards event

f note details of the external investments as at 31 August 2017 in accordance with section 625 of the Local Government Act 1993

Report

Wagga Wagga City Council (Council) forecasts an overall balanced budget position for August 2017. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.

Council has experienced a negative monthly investment performance for the month of August that is mainly attributable to Council’s Floating Rate Note (FRN) portfolio seeing a slight decrease for the period. It should be noted that many of these investments continue to trade at a premium. Council also continues to have a higher than anticipated investment portfolio balance and continued strong portfolio returns.

Financial Implications

OPERATING INCOME

Total operating income is 16% of approved budget, which is tracking to budget for the end of August (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 63%.

OPERATING EXPENSES

Total operating expenditure is 17% of approved budget and is tracking to budget for the full financial year.

CAPITAL INCOME

Total capital income is 14% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 43% of approved budget. This is due to commitments being raised for larger projects including the Multi Purpose Stadium ($7,748K), RIFL ($6,380K) and the Main City Levee ($2,390K).

WAGGA WAGGA CITY COUNCIL STATEMENT OF FINANCIAL PERFORMANCE 1 JULY 2017 TO 31 AUGUST 2017
CONSOLIDATED STATEMENT
	ORIGINAL BUDGET 2017/18 $'000	BUDGET ADJ 2017/18 $'000	APPROVED BUDGET 2017/18 $'000	YTD ACTUAL EXCL COMMT'S 2017/18	COMMT'S 2017/18 $'000	YTD ACTUAL + COMMT'S 2017/18 $'000	YTD % OF BUD
Revenue
Rates & Annual Charges	(63,090,002)	0	(63,090,002)	(11,727,280)	0	(11,727,280)	19%
User Charges & Fees	(25,947,798)	45,469	(25,902,329)	(2,822,047)	28,810	(2,793,237)	11%
Interest & Investment Revenue	(3,154,163)	0	(3,154,163)	(615,409)	0	(615,409)	20%
Other Revenues	(2,984,954)	(46,005)	(2,990,959)	(321,109)	0	(321,109)	11%
Operating Grants & Contributions	(13,910,429)	(777,628)	(14,220,829)	(2,081,682)	0	(2,081,682)	15%
Capital Grants & Contributions	(13,704,984)	(21,864,777)	(14,086,179)	(1,436,518)	0	(1,436,518)	10%
Total Revenue	(122,792,330)	(22,642,942)	(123,444,461)	(19,004,044)	28,810	(18,975,234)	15%

Expenses
Employee Benefits & On-Costs	42,477,309	(5,000)	42,472,309	6,245,005	62,325	6,307,330	15%
Borrowing Costs	3,591,092	0	3,591,092	(59,895)	0	(59,895)	-2%
Materials & Contracts	6,536,776	465,270	6,654,883	1,020,846	749,664	1,770,510	27%
Depreciation & Amortisation	34,477,729	0	34,477,729	5,746,288	0	5,746,288	17%
Other Expenses	32,731,532	3,045,330	33,271,006	5,422,270	1,165,301	6,587,570	20%
Total Expenses	119,814,437	3,505,599	120,467,018	18,374,514	1,977,289	20,351,803	17%

Net Operating (Profit)/Loss	(2,977,893)	(19,137,342)	(2,977,443)	(629,530)	2,006,099	1,376,569

Net Operating (Profit)/Loss before Capital Grants & Contributions	10,727,091	2,727,435	11,108,736	806,987	2,006,099	2,813,087

Cap/Reserve Movements
Capital Exp - Renewals	24,845,121	26,155,168	25,437,501	1,274,929	13,525,220	14,800,150	58%
Capital Exp - New Projects	16,688,302	15,928,703	17,263,876	2,180,164	6,892,768	9,072,932	53%
Capital Exp - Project Concepts	11,800,337	5,822,883	11,800,337	30,235	66,269	96,504	1%
Loan Repayments	2,474,343	0	2,474,343	412,391	0	412,391	17%
New Loan Borrowings	(7,215,980)	(4,059,170)	(7,215,980)	0	0	0	0%
Sale of Assets	(4,678,401)	(1,371,761)	(4,678,401)	(117,373)	0	(117,373)	3%
Net Movements Reserves	(6,458,101)	(23,338,480)	(7,626,505)	0	0	0	0%
Total Cap/Res Movements	37,455,621	19,137,342	37,455,171	3,780,346	20,484,258	24,264,603	65%

Net Result after Depreciation	34,477,728	0	34,477,728	3,150,816	22,490,357	25,641,172

Add back Depreciation Expense	34,477,729	0	34,477,729	5,746,288	0	5,746,288

Cash Budget (Surplus)/Deficit	0	0	0	(2,595,472)	22,490,357	19,894,884

Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2017/18 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget variations for August 2017

Proposed revised budget result for 31 August 2017

The proposed Budget Variations to 31 August 2017 are listed below:

*Budget Variation*	*Amount*		*Funding Source*	*Net Impact* *Fav/ (Unfav)*
*1 – Community Leadership and Collaboration*
Section 356 Donations		$10K	Section 603 Income ($10K)	Nil
To facilitate the consideration of Section 356 donation requests detailed in this report, it is proposed to process a budget variation of $10K funded from an additional revenue forecast from the issue of Section 603 Certificates for the remainder of this financial year.				Nil
*2 – Safe and Healthy Community*
Borambola RFS Toilet Facility Installation		$30K	Rural Fire Service Contribution ($30K)	Nil
The Rural Fire Service (RFS) have requested that Council create a budget for the Toilet Facility Installation at Borambola Rural Fire Station. RFS will manage the project with the expenditure incurred by Council to be reimbursed by Rural Fire Service.				Nil
*5 – The Environment*
Beckwith & Gurwood St Intersection Upgrade	$61K		RMS Grant ($61K)	Nil
Council has been successful in securing RMS funding under the 2017/18 NSW Safer Roads Program for the upgrade of the Beckwith Street and Gurwood Street Intersection. The works are proposed to reduce crash incidents and increase pedestrian safety.				Nil
GWMC Weighbridge Computer & Software Upgrade	$63K		Solid Waste Reserve ($63K)	Nil
The Gregadoo Waste Management Centre (GWMC) weighbridge required an urgent hardware and software upgrade that resulted in one of the two weighbridges failing. The new software also allows linking to EFTPOS facilities, daily offsite back up, ability to include multiple items on one docket and the capability to search for camera images by transaction ID. It is proposed to fund this variation from the Solid Waste Reserve.				Nil
Village Floodplain Risk Management Study & Plan		$198K	Floodplain Risk Management Study Grant ($132K) MOFFS Hot Spot Mitigation ($66K)	Nil
Council has successfully secured $132K in funding from the Office of Environment & Heritage under the 2016/17 Floodplain Management Program. The funding allows Council to undertake Stage 2 of the village plans for mitigating and managing the effects of existing, future & continuing flood risk. The villages included in the study are Tarcutta, Ladysmith and Uranquinty. The funding ratio is 2:1 and it is proposed to fund Council’s share from existing Stormwater Major Overland Flow Flood Study (MOFFS) budgets.				Nil
Tarcutta Drainage and Levee		$419K	RMS Contribution Income ($419K)	Nil
Council has received funds from RMS to assist with drainage and flooding issues in Tarcutta. The works require the completion of the Villages Floodplain Risk Management Study that includes Tarcutta, which is currently due for completion in September 2019. As a result, it is requested by staff that the RMS funding be placed in the Concepts List until the completion of the study. Following this time, designs will be finalised and the project will be presented to Council along with any additional Council funding that may be required.				Nil
*SURPLUS/(DEFICIT)*				Nil

Current Restrictions

Due to the finalisation of the 2016/17 financial year statements, Reserve balances have not been included in this report and will be presented in September’s Finance report that is presented to the 23 October 2017 Council Meeting.

Section 356 Financial Assistance Requests

Section 356 Financial Assistance Budget available:

The Section 356 financial assistance budget for the 2017/18 financial year is $45,064, of which $40,826 is already committed in the adopted Delivery and Operational Plan 2017/18 along with $1,800.86 approved up to the 28 August 2017 Council meeting.

Council officers have received advice that two events that have recently received Council approval for fee waivers are now no longer required:

· The Veteran’s Health Week event scheduled during October 2017 has now been cancelled. At the 24 July 2017 Council meeting, it was resolved to provide an $85.00 fee waiver for this event.

· The Aboriginal Education Consultative Group Awards event scheduled at the Civic Theatre on 23 November 2017 now no longer requires this hire, as the group has decided to hold their event at another location. At the 24 July 2017 Council meeting, it was resolved to provide an $850.00 fee waiver for this event.

Adding these two fee waivers back into the available Section 356 financial assistance budget now leaves $3,372.14 available for additional fee waiver requests received for the remainder of the 2017/18 financial year.

Financial Assistance Requests Received:

· Legacy Club of Wagga Wagga Inc. - $135.00

The Legacy Club of Wagga Wagga Wagga Inc. has requested the waiver of the of banner fees for the Wagga Legacy Appeals Week 26 August 2017 to 1 September 2017 - the banner fees are $135.00.

Legacy is a charity providing services to Australian families suffering financially and socially after the death of a spouse or parent, during or after their defence force service.

· Leukaemia Foundation - $85.00

The Leukaemia Foundation has requested the donation of the hire fees of $85.00 for Victory Memorial Gardens for their “Light the Night” event to be held on 7 October 2017.

The “Light the Night” event brings together the blood cancer community to remember and reflect during their ceremony.

· Water Polo Australia - $5,080.00

Water Polo Australia has requested the waiver of the event hire fees and participant entry fees for the use of the Oasis Regional Aquatic Centre over the 2018 Australia Day long weekend for the 2018 Australian 12 and under Male and Female National Championships. The event is estimated to attract 400 players and over 800 spectators held over the 4 day event. It is proposed to waiver the hire fees only as this fee waiver will allow Water Polo to charge more reasonable entry fees for participants.

· Kurrajong Waratah Christmas Spectacular Event - $4,974.50

Kurrajong Waratah has requested the waiver of the event hire fees and associated Council staff time for the use of the Botanic Gardens Music Bowl for their Christmas Spectacular event held in December 2017. Council’s DP/OP included an approved fee waiver of $2,200.00. A review has been undertaken to determine Council’s total costs (fee waiver and in-kind support), and the actual estimated cost for Council providing assistance for this event is $4,974.50. Therefore, an additional proposed donation of $2,774.50 is required to reflect the full cost of Council support.

· Kidney Health Australia Fundraising Walk - $85.00

A local resident has requested a fee waiver the booking fee for a fundraising walk for Kidney Health Australia, “Big Red Walk”. The event is to be held at Apex Park on 1 October 2017.

A summary of the available Section 356 budget and this month’s fee waiver requests is provided below:

Section 356 financial assistance available budget	$3,372.14
Mayoral Minute MM-2 - Samoa Vs NSW Country Rugby League World Cup October 2017 – 24 April 2017 Council Meeting, Resolution 17/110	($2,240.00)
Proposed additional funding to be allocated to the Section 356 Financial Assistance Budget	$10,000.00
Proposed revised Section 356 financial assistance available budget	$11,132.14
Wagga Wagga Legacy Club Appeals Week	($135.00)
Leukaemia Foundation Night the Light event	($85.00)
Water Polo Australia Under 12 National Championships	($5,080.00)
Kurrajong Waratah Christmas Spectacular event ($4,974.50 less $2,200.00 approved in DP/OP)	($2,774.50)
Kidney Health Australia Fundraising Walk	($85.00)
Total Section 356 Financial Assistance Requests – 25 September 2017 Council Meeting	($8,159.50)
Proposed Adjusted balance of Section 356 financial assistance budget – available for requests received for the remainder of this financial year	$2,972.64

Investment Summary as at 31 August 2017

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 31/07/2017 $	Closing Balance Invested 31/08/2017 $	August EOM Current Yield %	August EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
*Short Term Deposits*
Police Credit Union	NR	1,000,000	1,000,000	2.87%	0.82%	6/12/2016	6/12/2017	12
Banana Coast CU	NR	1,000,000	1,000,000	2.80%	0.82%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.80%	1.64%	2/06/2017	1/06/2018	12
Bank of Sydney	NR	2,000,000	2,000,000	2.75%	1.64%	30/09/2016	29/09/2017	12
CUA	BBB	1,000,000	1,000,000	2.80%	0.82%	9/02/2017	5/01/2018	11
AMP	A	2,000,000	2,000,000	2.60%	1.64%	2/08/2017	2/08/2018	12
ME Bank	BBB	2,000,000	2,000,000	2.80%	1.64%	16/12/2016	16/10/2017	10
CUA	BBB	1,000,000	1,000,000	2.75%	0.82%	3/03/2017	2/03/2018	12
Suncorp-Metway	A+	2,000,000	2,000,000	2.60%	1.64%	7/06/2017	3/01/2018	7
NAB	AA-	2,000,000	2,000,000	2.49%	1.64%	9/06/2017	8/09/2017	3
Suncorp-Metway	A+	2,000,000	2,000,000	2.50%	1.64%	9/06/2017	9/10/2017	4
Suncorp-Metway	A+	2,000,000	2,000,000	2.55%	1.64%	9/06/2017	6/11/2017	5
ME Bank	BBB	0	2,000,000	2.60%	1.64%	22/08/2017	19/04/2018	8
*Total Short Term Deposits*		20,000,000	22,000,000	2.66%	18.06%
*At Call Accounts*
NAB	AA-	1,672,964	3,179,390	1.50%	2.61%	N/A	N/A	N/A
NAB	AA-	11,492,716	19,516,493	2.19%	16.02%	N/A	N/A	N/A
AMP	A	181,833	182,165	2.15%	0.15%	N/A	N/A	N/A
Beyond Bank	BBB+	148,401	148,552	1.00%	0.12%	N/A	N/A	N/A
CBA	AA-	44,649	51,677	1.35%	0.04%	N/A	N/A	N/A
*Total At Call Accounts*		13,540,563	23,078,276	2.09%	18.95%
*Medium Term Deposits*
RaboBank	A+	1,000,000	1,000,000	3.16%	0.82%	5/06/2017	6/06/2022	60
BOQ	BBB+	1,000,000	0	0.00%	0.00%	22/08/2012	22/08/2017	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.46%	24/08/2017	26/08/2019	24
Hume Building Society	NR	1,009,123	0	0.00%	0.00%	21/08/2014	21/08/2017	36
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.64%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.82%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.81%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.81%	11/03/2015	11/03/2018	36
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.64%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.82%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.82%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.82%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.82%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.64%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.46%	10/03/2017	10/03/2022	60
*Total Medium Term Deposits*		21,989,123	19,980,000	3.25%	16.40%
Institution	Rating	Closing Balance Invested 31/07/2017 $	Closing Balance Invested 31/08/2017 $	August EOM Current Yield %	August EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
*Floating Rate Notes - Senior Debt*
Bendigo-Adelaide	BBB+	1,003,940	1,007,254	BBSW + 93	0.83%	17/09/2014	17/09/2019	60
BOQ	BBB+	2,009,860	2,022,200	BBSW + 110	1.66%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,009,740	1,006,415	BBSW + 107	0.83%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,009,740	1,006,415	BBSW + 107	0.83%	10/11/2014	6/11/2019	60
ME Bank	BBB	1,006,060	1,001,505	BBSW + 100	0.82%	17/11/2014	17/11/2017	36
ME Bank	BBB	1,006,060	1,001,505	BBSW + 100	0.82%	17/11/2014	17/11/2017	36
Teachers Mutual	BBB	1,005,360	1,007,600	BBSW + 105	0.83%	4/12/2014	4/12/2017	36
Newcastle Permanent	BBB	1,005,790	1,001,805	BBSW + 110	0.82%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,025,780	2,015,800	BBSW + 110	1.65%	3/03/2015	3/03/2020	60
ANZ	AA-	756,030	757,961	BBSW + 82	0.62%	17/04/2015	17/04/2020	60
Heritage Bank	BBB+	999,990	1,003,615	BBSW + 115	0.82%	7/05/2015	7/05/2018	36
NAB	AA-	1,010,290	1,006,700	BBSW + 80	0.83%	3/06/2015	3/06/2020	60
Heritage Bank	BBB+	999,990	1,003,615	BBSW + 115	0.82%	9/06/2015	7/05/2018	35
CBA	AA-	1,010,310	1,012,214	BBSW + 90	0.83%	17/07/2015	17/07/2020	60
Westpac	AA-	1,009,520	1,011,620	BBSW + 90	0.83%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,008,570	1,004,765	BBSW + 110	0.82%	18/08/2015	18/08/2020	60
Credit Suisse	A	1,010,340	1,006,075	BBSW + 105	0.83%	24/08/2015	24/08/2018	36
Bendigo-Adelaide	BBB+	1,008,570	1,004,765	BBSW + 110	0.82%	28/09/2015	18/08/2020	59
Westpac	AA-	2,019,040	2,023,240	BBSW + 90	1.66%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,014,740	1,018,563	BBSW + 125	0.84%	20/10/2015	20/10/2020	60
Westpac	AA-	4,058,520	4,067,132	BBSW + 108	3.34%	28/10/2015	28/10/2020	60
AMP	A	1,817,964	1,811,961	BBSW + 110	1.49%	11/12/2015	11/06/2019	42
CBA	AA-	1,016,800	1,018,423	BBSW + 115	0.84%	18/01/2016	18/01/2021	60
Rabobank	A+	2,061,980	2,019,800	BBSW + 150	1.66%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,009,460	1,012,704	BBSW + 160	0.83%	22/03/2016	22/03/2019	36
CUA	BBB	2,016,660	2,023,308	BBSW + 160	1.66%	1/04/2016	1/04/2019	36
ANZ	AA-	1,019,850	1,021,792	BBSW + 118	0.84%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,020,380	1,023,922	BBSW + 138	0.84%	21/04/2016	12/04/2021	60
AMP	A	1,020,600	1,017,973	BBSW + 135	0.84%	24/05/2016	24/05/2021	60
Westpac	AA-	1,021,400	1,008,200	BBSW + 117	0.83%	3/06/2016	3/06/2021	60
CBA	AA-	1,019,640	1,021,322	BBSW + 121	0.84%	12/07/2016	12/07/2021	60
ANZ	AA-	2,042,960	2,032,766	BBSW + 113	1.67%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,507,320	1,512,591	BBSW + 117	1.24%	26/10/2016	26/10/2020	48
NAB	AA-	1,012,870	1,014,733	BBSW + 105	0.83%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,501,455	1,506,173	BBSW + 140	1.24%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,008,130	1,004,545	BBSW + 110	0.82%	21/11/2016	21/02/2020	39
Westpac	AA-	1,013,300	1,015,603	BBSW + 111	0.83%	7/02/2017	7/02/2022	60
ANZ	AA-	1,013,240	1,008,464	BBSW + 100	0.83%	7/03/2017	7/03/2022	60
CUA	BBB	751,628	754,181	BBSW + 130	0.62%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	599,694	601,587	BBSW + 130	0.49%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,003,610	1,006,263	BBSW + 142	0.83%	29/06/2017	29/06/2020	36
NAB	AA-	3,016,620	3,022,872	BBSW + 90	2.48%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	0	1,002,825	BBSW + 97	0.82%	16/08/2017	16/08/2022	60
*Total Floating Rate Notes - Senior Debt*		54,483,801	55,452,771		45.52%
*Managed Funds*
NSW Tcorp	NR	1,286,402	1,296,689	0.80%	1.06%	17/03/2014	1/08/2022	100
*Total Managed Funds*		1,286,402	1,296,689	0.80%	1.06%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		111,299,889	121,807,736	2.25%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		3,479,103	3,268,510
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		107,820,787	118,539,226

Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 46% across a broad range of counterparties. Cash equates to 19% of Council’s portfolio with Term Deposits around 34% and growth funds around 1% of the portfolio.

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

All investments are well within the defined Policy limits, as outlined in the Rating Allocation chart below:

Investment Portfolio Balance

Council’s investment portfolio balance has increased from the previous month’s balance, up from $107.8M to $118.5M. This is reflective of the first rates instalment for 2017/18 being due at 31 August 2017.

MONTHLY INVESTMENT MOVEMENTS

Redemptions/Sales – Council redeemed the following investment securities during August 2017:

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

Bank of Queensland Term Deposit

$1M

5 years

6.30%

This term deposit was redeemed due to poor reinvestment rates with BOQ. These funds were reinvested with ME Bank

Hume Bank Term Deposit

$1M

3 years

4.10%

This term deposit was redeemed due to poor reinvestment rates with Hume Bank. These funds were reinvested with ME Bank

New Investments – Council purchased the following investment securities during August 2017.

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

ME Bank Term Deposit

$2M

8 months

2.60%

The ME Bank rate of 2.60% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within the portfolio.

Suncorp Floating Rate Note

$1M

5 years

BBSW + 97

Council’s independent Financial Advisor advised this Floating Rate Note represented fair value with a highly rated institution.

Rollovers – Council rolled over the following investment securities during August 2017:

Institution and Type

Amount

Investment

Term

Interest

Rate

Comments

AMP Term Deposit

$2M

1 year

2.60%

This term deposit was a 1 year investment at 3.00% and was rolled at maturity into a 1 year term deposit at 2.60%.

ING Term Deposit

$3M

2 years

2.75%

This term deposit was a 5 year investment at 6.00% and was rolled at maturity into a 2 year term deposit at 2.75%.

MONTHLY PERFORMANCE

Interest/growth/capital gains for the month totaled $233,268, which compares unfavourably with the budget for the period of $235,087, underperforming budget for August by $1,819. This is mainly attributable to Council’s Floating Rate Note (FRN) portfolio seeing a slight decrease for the August period. It should be noted that many of these investments continue to trade at a premium.

The capital market value of these FRN investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

It is also important to note Council’s investment portfolio balance has consistently been over $100M, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the 2017/18 financial year the portfolio balance will reduce with the construction of major projects.

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and its Independent Financial Advisor will continue to look for opportunities to lock in higher yielding investments as they become available.

In comparison to the AusBond Bank Bill Index* (+1.76%pa), Council’s investment portfolio in total returned 2.25% for August. Short-term deposits returned 2.66%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 August 2013, noting that a revised Investment Policy was adopted by Council on 28 August 2017.

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

Investments are reported in accordance with Council’s POL 075 Investment Policy.

Local Government Act 1993

625 How may councils invest?

(1) A council may invest money that is not, for the time being, required by the council for any other purpose.

(2) Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3) An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4) The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

Local Government (General) Regulation 2005

212 Reports on council investments

(1) The responsible accounting officer of a council:

(a) must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i) if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii) if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b) must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2) The report must be made up to the last day of the month immediately preceding the meeting.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

Item

Number

Risk Description

Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

CR26

Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

Attachments

1 ⇩.	Section 356 Donation Request - Legacy Club of Wagga Wagga
2 ⇩.	Section 356 Donation Request - Leukaemia Foundation Light the Night Event
3 ⇩.	Section 356 Donation Request - Water Polo Association
4 ⇩.	Section 356 Donation Request - Kurrajong Christmas Spectacular 2017
5 ⇩.	Section 356 Donation Request - Kidney Health Australia Fundraising Walk

Who	Feedback	Response	Outcome
Destination Network Riverina Murray (via email)	The draft policy is very well structured and aligns well with the objectives of the current DNSW event funding programs.	N/A	No change to policy
	Requested consideration of the DNSW Regional Flagship Events Program be highlighted to potential event holders in addition to the Council funding program.	A link to this funding has been added to the guidelines document.	No change to policy Minor change to guidelines
Gears and Beers (via face to face meeting)	Staged payment The two staged payment meant funds are withheld until after the event completion, which makes it difficult to deliver.	A two-staged payment is standard practise to ensure that event organisers are accountable for fulfilling event obligations. The event agreement to secure funding is determined on a case-by-case basis and terms of payment are negotiated based on event type and experience. Current guidelines state: Depending on the nature of your event, additional conditions may be placed on your sponsorship with accompanying adjustments to the standard payment schedule.	No change to policy
	KPIs Are variable dependent on the type of event.	KPI’s are agreed with the sponsorship recipient as part of the Sponsorship Agreement process.	No change to policy
Riverina Event Solutions (via email)	The guidelines are clear and will ensure event organisers have thoroughly planned before applying for funds. The dates make it clear as to when to apply and it is a fair process.	N/A	No change to policy
	Three consecutive years of funding Organisations cannot receive more than three consecutive years of sponsorship funding for their event from the Major Events, Festivals and Films Sponsorship Program. Is funding available for an additional 3 years after an event break?	Existing policy states: Any requests for funding in excess of three consecutive years from the Major Events, Festivals and Films Sponsorship streams will need to be independently reported to Council for determination.	Policy and guidelines amended to include: Council seeks to ensure the available funding is distributed as equitably as possible within the guidelines as stated. Organisations who have received funding for three consecutive years (commencing 2017/18) will be required to demonstrate new initiatives and continuous improvement in the delivery of the event to be eligible to apply for further annual funding.
	Event safety Raised the need for event organisers to ensure public safety at their event i.e. event organisers being responsible for attendees at their guests, lighting, bollards, temporary structures etc.	No change to policy - consideration to event safety is made when defining the event KPI’s in the event agreement.	No change to policy
	Proving economic benefit How can organisers prove the economic benefit to the town and exact attendee numbers if the event is free?	No change to policy – examples to be provided in guidelines.	No change to policy Guidelines amended to include: Please contact the Visitor Economy and Events Team if you have any questions regarding the Economic Impact of your event, and for assistance with calculating this value.

Document	Section	Amendment
POL 087 Major Events, Festivals and Films Sponsorship Policy	Section 2.2 Specific Provisions - Organisations cannot receive more than three consecutive years of sponsorship funding for their event.	Additional context to be added to policy: Council seeks to ensure the available funding is distributed as equitably as possible within the guidelines as stated. Organisations who have received funding for three consecutive years (commencing 2017/18) will be required to demonstrate new initiatives to be delivered within the scope of the event to be eligible to apply for further annual funding.

Report submitted to the Ordinary Meeting of Council on Monday 25 September 2017. RP-9

Major Events, Festivals and Films Sponsorship Program Guidelines 2017-18

Introduction

Wagga Wagga City Council (Council) is committed to supporting events within the Wagga Wagga Local Government Area and recognises the value of events in driving visitation and generating economic benefits as well as showcasing our public spaces and enlivening the city.

The Major Events, Festivals and Films Sponsorship Program

The Major Events, Festivals and Films Sponsorship program offers financial and/or in-kind support to eligible events that activate the city and generate benefits for our community and businesses.

For the purposes of the program, sponsorship is defined as financial and/or in-kind support provided to an event organiser in return for tangible rights or benefits associated with the event. These benefits may include brand exposure, signage or speaking opportunities.

Sponsorship arrangements for annual or ongoing events and activities may be subject to multi-year agreements at Council’s discretion. Multi-year sponsorship is considered with a view to encouraging self-sufficiency for such events and activities, whilst at the same time maintaining a level of support which will guarantee their short term viability.

Organisations cannot receive more than three consecutive years of sponsorship funding for their event from the Major Events, Festivals and Films Sponsorship Program.

Council seeks to ensure the available funding is distributed as equitably as possible within the guidelines as stated. Organisations who have received funding for three consecutive years (commencing 2017/18) will be required to demonstrate new initiatives and continuous improvement in the delivery of the event to be eligible to apply for further annual funding.

Two Sponsorship Streams

Funding requests for this program are from $3,000 to $25,000 per event.

The Major Events, Festivals and Films Sponsorship Program provides cash and in-kind support for a diverse range of events that generate more than $350,000 in economic impact and provide substantial tourism outcomes to the city. The Sponsorship is segmented into the following two streams:

Stream

Classification Criteria

Funding Amount

Tier 1

Major Events, Festivals or Films that generate :

· Greater than $750,000 in economic impact

· Substantial tourism outcomes (over 6000 event attendees)

· Potential for significant state, national and/or international exposure likely to result in increased visitation for the City.

$15,001 to $25,000

Tier 2

Major Events, Festivals or Films that generate :

· Greater than $350,000 in economic impact

· Substantial tourism outcomes (over 1000 event attendees)

· Potential for significant state, national and/or international exposure likely to result in increased visitation for the city.

$3,001 to $15,000

Eligibility Criteria

Council in partnership with event organisers aim to support and enable a vibrant events calendar that contributes to the economic and social outcomes of our community.

The Major Events, Festivals and Films Sponsorship Program is a tiered support model that focuses funding resources towards events delivering major economic and tourism outcomes. The Program aims to support events that:

· Generate economic and tourism outcomes in the Wagga Wagga Local Government Area.

· Enhance the profile and appeal of the Wagga Wagga region.

· Contribute to Wagga Wagga’s liveability and well-being.

Before reading further, please check your event meets the minimum program criteria. You must be able to meet all of the following criteria:

· Be a constituted body or legal entity, such as an incorporated association or auspiced by one (individuals are not eligible).

· Provide proof (certificate of currency) of public liability insurance cover (minimum $20m or as otherwise agreed) relevant to the activities undertaken and for the duration of the event.

· Be based within the Wagga Wagga Local Government area or be applying for funding to conduct an event that benefits the Wagga Wagga Local Government area.

· Demonstrate governance and management structures and a track record of successfully running events or demonstrate that the organisation has the capability to run a successful event.

· Demonstrate the event’s potential for long-term sustainability following Council’s support.

· Provide documentation and evidence to meet the funding category criteria.

· Be a public event, inclusive and accessible to everyone.

If you are uncertain about any of the questions above, please contact us for guidance.

Ineligible applications

You cannot apply for Major Events, Festivals and Films Sponsorship if:

· Your event is already receiving support through another Wagga Wagga City Council funding program.

· Your event has received another Tier level of support at the same time.

· Your event has received three (3) consecutive years of sponsorship funding from the Major Events, Festivals and Films Sponsorship (in either streams or across a combination of the Tier 1 and 2 streams).

· Your event has received funding once in this financial year.

· Your event is not within the eligible date range.

· Your event is a private event that is not broadly accessible to the wider community.

· You are requesting sponsorship in excess of 40% of your total event’s costs

· Your organisation has outstanding debts to Council, or has not previously acquitted a grant or sponsorship to the satisfaction of Council.

· You are an Individual.

· You are a political organisation, or your event has a political purpose.

· You are a religious group or religious event unless your event is non-denominational and demonstrates a broader benefit to the community.

· Your event excludes or may offend parts of the community.

· Your organisation has not previously complied with permits or other conditions of Council, or has failed to apply for required permits.

· Your event is a fundraising and/or charity event where the majority of funds raised go outside the region,

· Your event is in conflict with or accepts sponsorship from organisations not aligned to Council’s vision, mission and values.

· Your organisation wishes to fund capital works projects, facility maintenance or the purchase of capital equipment.

· Your event takes place on a regular basis such as monthly or weekly or quarterly.

· Your organisation intends to use the funding for feasibility studies or capital expenditure.

· Events that fail to demonstrate eligibility criteria outlined above.

You are encouraged to read the guidelines and discuss your event with the Visitor Economy and Events Team before starting an application.

For more information or to discuss your application please contact us on 1300 292 442 or email events@wagga.nsw.gov.au.

No late or incomplete applications will be accepted.

Application Dates

The Major Events, Festivals and Films Sponsorship Program has two sponsorship rounds a year. The Program has a long lead time to ensure applicants have notification of the funding outcome as well as receive the funds well in advance to allow for planning and promotional lead times.

The following timelines apply for both event streams:

Round	Eligible Event Dates	Open	Close
One	1 January 2018 – 30 June 2018	3 October 2017	30 October 2017
Two	1 July 2018 – 30 December 2018	February 2018	March 2018

Expected Outcomes from Major Events, Festivals and Films Sponsorship

The Major Events, Festivals and Films Sponsorship Program has been developed to align with the Community Strategic Plan, ‘Wagga View 2040 – Our Future in Focus’. This document was prepared with extensive consultation with the community and identifies the long term vision and strategic direction for the city.

Council has a vision that by 2040 Wagga Wagga will be a thriving, innovative, connected and inclusive city.

To achieve the vision the community came up with five strategic directions. The objective of the Major Events, Festivals and Films sponsorship is to partner with event organisers to work towards achieving objectives and outcomes under these five strategic directions:

1. Community Leadership and Collaboration

Wagga Wagga will have strong leadership, active community members and an informed community involved in decision making.

2. Safety and Health

Wagga Wagga will be a safe and healthy community with services to support us to be the healthiest we can be.

3. Growing Economy

Wagga Wagga is a city of growing opportunities, we provide services and technology to support businesses and create opportunities to develop Wagga Wagga as a tourist destination.

4. Our Identity and Sense of Place

Wagga Wagga will continue to develop spaces and places that encourage community members to connect with others whether it be through sport, arts or culture.

5. Our Environment

Wagga Wagga will be committed to maintaining and enhancing our environment whilst planning for a growing community, creating a sustainable environment for future generations.

Applicants are encouraged to read ‘Wagga View’ and identify the key guiding strategy area/s that the event, festival or film relates to.

Application assessment

Information contained within your sponsorship application will be assessed using a set of weighted assessment criteria that align to Council’s strategic priorities. The assessment criteria focus on the strength of the application in demonstrating how your event will generate benefits for a variety of community sectors and how well those benefits align with Council’s vision and strategic directions, see above.

Applicants for both Tier 1 and Tier 2 applications will be assessed on the following basis:

· The quality and completeness of the information provided.

· The application’s ability to meet the assessment criteria.

· The merit of the event concept and whether it adds value to the annual calendar of events based on uniqueness, timing, location and audience.

· For returning events, the level of new programing and/or increased benefits to community sectors.

· The level of excellence in administration and the capacity of the organisation to deliver the event.

· The sponsorship benefits offered to Council in the form of speaking opportunities, brand exposure, signage, tickets and hospitality, and community engagement opportunities.

· The amount of sponsorship requested, and the total request for sponsorship by all events within the application round.

Detailed assessment criteria will be made available to applicants at time of application as stipulated in the Major Events, Festivals and Films Sponsorship Program Guidelines.

Tier 1 applications will be assessed by the Major Events Advisory Panel.

The advisory panel may seek further information or clarification on aspects of the application.

Tier 2 applications will be assessed by Council’s Visitor Economy and Events Team.

Officers may seek additional information and evidence, conduct interviews with applicants or detailed research and review to gain additional information and further understand the likely impact of the event for the city.

Recommendations for both Tier 1 and Tier 2 applications are then put forward to a full meeting of Councillors for their review and ultimate decision.

Applicants will be notified of the outcome of their application for funding within 14 days of the Council meeting.

Types of Support

Applicants can request cash and/or in-kind support. The total value of the sponsorship is determined by the combined total of cash and in-kind support requested.

Cash Support

Cash support can be requested by any eligible applicant. If your application is successful, the cash support must be allocated towards enhancing your event. Cash support cannot be used to cover core operational event costs such as salaries or wages. Where and how the cash support is allocated will be specified in your sponsorship agreement.

In-Kind Support

In-kind support specifically excludes any costs associated with the following items:

· Park reinstatement fees incurred as a result of your event

· Planning, food/health or temporary trading permits

Please note, if you intend to use any open public space that is managed by Council, you must make a provisional booking for the space before you submit your application regardless of whether site hire fees apply. Evidence of this provisional booking must be uploaded to your sponsorship application even if you are not applying for in-kind support.

Multi-year sponsorship

Multi-year sponsorship is available for up to three years to support events to become established and successful.

Conditions of multi-year sponsorship:

· Multi-year sponsorship applications must outline projected growth and the strategies in place to support achievement of this growth.

· Multi-year sponsorship applications must include sustainability outcomes that show how the initiative may become independent/self-sustaining.

· Applicants will be required to achieve a high score in the assessment criteria. If an initiative is unsuccessful in being awarded multi-year sponsorship, the event will still be considered for sponsorship in the annual funding period in which the application has been received.

· Initiatives that are successful in securing multi-year sponsorship will be required to submit an evaluation report within eight weeks of the initiative, demonstrating compliance with funding conditions. Late and/or incomplete evaluation reports may impact funding provisions in the subsequent years of the multi-year sponsorship agreement.

· Release of payments is dependent on meeting Sponsorship Agreement milestones to ensure the continued viability of an initiative.

· Steps must be taken from the first year of the initiative to enable it to demonstrate how the initiative will achieve financial independence from Wagga Wagga City Council funding by the end of the final agreed year

· If an event is unsuccessful in being awarded multi-year sponsorship the application will still be considered for sponsorship in the funding period in which the application has been received.

How to apply

Council of Wagga Wagga only accepts applications submitted online via SmartyGrants, from applicants that follow the steps below:

Step 1: Read The Program Guidelines

Copies of the guidelines can be found on the Wagga Wagga City Council website

Step 2: Register online at SmartyGrants and preview a copy of our application form

Step 3: Contact our Event Team

Determine whether you are eligible to apply and meet the qualification criteria.

First time applicants in particular are encouraged to contact the Visitor Economy and Events team to discuss whether they are suitable for the Program.

Step 4: Book your space

Step 5: Complete and submit your application online at SmartyGrants

You will need to complete all mandatory questions, and upload supporting attachments. Ensure you allow adequate time to complete and submit your application as no time extensions will be granted.

On submission of your application you will receive an electronic reply acknowledging receipt by Council of your application. If you do not receive this within 24 hours, contact a member of the Visitor Economy and Events Team immediately.

Late or incomplete applications will not be accepted and will be withdrawn from the assessment process.

The eligibility of the application will be checked by the Event Officer and organisations will be notified if:

- their sponsorship application is ineligible for assessment

- any information needs to be clarified

- additional information is required prior to assessment

Conditions

Accessibility

Event organisers must consider accessibility as an important part of their planning and put measures in place to ensure that the event site is accessible to everyone in alignment with Council’s Disability Access and Inclusion Plan.

Specifically the Organisation must do all things reasonable to ensure that there are sufficient facilities at the Venue for persons with disabilities to attend and maximise their enjoyment of the event.

Acknowledgement

Successful applicants are required to acknowledge Council’s support through the provision of a grant or sponsorship. The sponsorship agreement will include the requirement that Council is appropriately recognised through the inclusion of an approved logo on appropriate materials including but not limited to event collateral, media releases and signage.

Applications

You must discuss your event with city’s Events Team before starting an application.

A copy of your current Public Liability Insurance Certificate (minimum $20 million) must be submitted as part of your application.

Any in-kind contribution in support of your event must be detailed in your application form.

Canvassing

Canvassing or lobbying of the Mayor, Deputy Mayor, Councillors, employees of Council or assessment panel members in relation to a sponsorship application is strictly prohibited. No consideration will be given to an application submitted by an applicant where such lobbying has been proven to have taken place.

Wagga Wagga City Council Provided Services

Council can provide some services to event organisers including assistance with traffic management plans, bin hire, venue hire and cleaning of event venues. Event organisers will be charged a fee for these services in accordance with Council’s Fees and Charges Policy.

Event organisers can apply to have the costs of Council’s provided services included as part of a funding or sponsorship application. Requests for funding or sponsorship for city provided services must be requested as part of your grant application.

The services provided by Council may be available from external organisations. Event organisers are encouraged to obtain quotes from providers.

Evaluation and Reporting

Successful applicants will be required to undertake a post-event evaluation report at the conclusion of the sponsored activity, using a Wagga Wagga City Council template.

If a sponsored event fails to submit an adequate post-event report to the satisfaction of Council, and/or fails to deliver each of the Key Performance Indicators (KPIs) outlined within the sponsorship agreement, then it is at the discretion of Council as to whether the full sponsorship amount will be paid.

Council will provide a link to the post-event evaluation form to successful applicants. Post-event evaluation reports will be due on the date identified in the sponsorship agreement.

Please contact the Visitor Economy and Events Team if you have any questions regarding the Economic Impact of your event, and for assistance with calculating this value.

Sponsorship Agreement

To receive grant funds, successful applicants must enter into a sponsorship agreement with Council and adhere to all conditions outlined in the agreement.

The sponsorship agreement will specify what the funding can be used for and what it cannot be used for and will detail the expected outcomes, partnerships and other benefits to the community as a result of the event.

Finalising the sponsorship agreement will be subject to Council securing suitable benefits, equal to the value of the sponsorship investment. Depending on the level of sponsorship offered, such benefits may include some or all of the following: speaking opportunities for Councillors, brand exposure in marketing collateral, signage rights, tickets and hospitality, and community engagement opportunities.

Successful applicants will also be required to accept Council’s standard payment schedule, which is currently 50% of any cash support paid on receipt of a signed agreement between both parties, with the balance payable on submission of a post-event report and full achievement of any specified Key Performance Indicators to the satisfaction of Council. Depending on the nature of your event, additional conditions may be placed on your sponsorship with accompanying adjustments to the standard payment schedule.

Other sponsorship and grant programs

To support our vision for the future, the WWCC offers a wide range of grants and sponsorship opportunities to individuals, community organisations and businesses in the arts, recreation, events and business sectors.

Activity that is not eligible for support via the Major Events, Festivals and Film Sponsorship Program may wish to review the city’s alternative programs of support, listed below. More information can be found on our website.

Annual Grants

These grants are for community organisations, groups and in some categories, individuals in the Wagga Wagga Local Government Area to apply for grant funding across Arts & Culture, Community Health & Wellbeing, Connected Rural & Urban Communities, Local Heritage, Small Events and Natural Environment categories.

http://www.wagga.nsw.gov.au/city-of-wagga-wagga/community/grants/annual-grants-program

Economic Development Grants Program

The Economic Development Grants Program is designed to encourage re-investment in the city's shop fronts and streetscapes for the purpose of increasing pedestrian activity and enhancing the vibrancy of our retail precincts.

http://www.wagga.nsw.gov.au/city-of-wagga-wagga/community/grants/economic-development-grant

ClubGRANTS

The ClubGRANTS scheme allows registered clubs with annual gaming machine revenue exceeding $1 million to apply a percentage of that revenue to specific development and support projects.

http://www.wagga.nsw.gov.au/city-of-wagga-wagga/community/grants/club-grants

Destination NSW Flagship Funding

The 2017 Flagship Event Fund is managed by the State’s tourism and major events agency, Destination NSW.

To lodge an expression of interest visit http://www.destinationnsw.com.au/rfep

Frequently Asked Questions

Before you begin your application, please ensure that you have read these guidelines in their entirety. You will be asked in your online application if you agree to the terms and conditions included in the Guidelines before you can begin. You will be able to preview the application form approximately one month before applications open.

My event is eligible, what should I direct my sponsorship towards?

This program is designed to enhance events, so the sponsorship should be put towards things like additional entertainment and programming, rather than core operational costs of the event.

I have completed the application form but I am having trouble submitting it. What could be wrong?

Please ensure you have completed all mandatory questions before pressing submit. Please also ensure you have agreed to all relevant terms and conditions and uploaded all requested files.

If you are still having trouble with the functionality of SmartyGrants, help is available via Help guide for applicants or the SmartyGrants support desk. Phone or email service@smartygrants.com.au.

I have submitted my application, when will I hear the outcome if I am successful or not?

Applicants are notified late December for round one, and April for round two. You will receive confirmation via email of the outcome. Please ensure the email address given in your application is up to date.

Can I assume that my event will be sponsored if it has been sponsored in previous years?

The Council is committed to keeping the application process fair and equitable. Sponsorship renewal for events is not guaranteed; your application will be assessed against all applications received in the applicable round of funding, and by your application’s strength in demonstrating a strong alignment with the Council’s strategic goals.

What are my obligations if I am successful in securing sponsorship?

Meet with your Sponsorship Coordinator to develop and sign a sponsorship agreement or a letter of agreement with the Council.

· The Organisation must maintain at its own cost and own terms acceptable to the Wagga Wagga City Council public liability insurance of not less than $20 million and provide to the Events Officer a Certificate of Currency.

· Issue the Council with a tax invoice for the sponsorship amount.

· Comply with all Council’s public event requirements, including all permits, in discussion with the Visitor Economy and Events team.

· Sponsorship amounts will not be paid until all requested information has been supplied.

· Complete a satisfactory poste-event report at the end of the event using Council’s template.

· Sponsorship monies may not be used for any purpose other than for which it is agreed, without the written permission of Council.

· Council will not be responsible for shortfalls in project budgets if the organisation is unable to meet project costs.

How long does it take to receive my sponsorship money once my request has been approved?

The payment policy for Council is 30 days from receipt of invoice. Payments are typically made in two payments: upon signing the sponsorship agreement, and on completion of your event.

Who should I contact if I have any questions about my event or my application after it has been submitted?

You can email events@wagga.nsw.gov.au.

Report submitted to the Ordinary Meeting of Council on Monday 25 September 2017. RP-15

RP-15 Reinstatement of Airport Fees and Charges

Director: Natalie Te Pohe

Analysis:

There are several airport fees and charges that require reinstatement for 2017/18. Council is presented with these for consideration prior to public exhibition.

Recommendation

That Council:

a endorses the reinstatement of the following fees and charges for 2017/18 from 1 July 2017:

Fee and Charge Description	Pricing Policy ID	Basis	2017/18 Fee (exclusive of GST)	GST	2017/18 Fee (inclusive of GST)
Locally based freight operations annual landing agreement (per engine)	D*	Per tonne per annum (manufacturers MTOW)	$151.09	$15.11	$166.20
Replacement for lost parking permit	D	Each	$50.00	$5.00	$55.00
Annual landing agreement – private aircraft	D	Per tonne per annum (manufacturers MTOW)	$150.00	$15.00	$165.00
Annual landing agreement – commercial and pilot training aircraft	D	Per tonne per annum (manufacturers MTOW)	$300.00	$30.00	$330.00
Landing charge – fixed wing aircraft (non RPT)	D	Per tonne per annum (manufacturers MTOW)	$12.36	$1.24	$13.60
Landing charge – rotary wing aircraft (non RPT)	D	Per tonne per annum (manufacturers MTOW)	$6.18	$0.62	$6.80

* As per the Pricing Policy, these items are priced to cover the cost of the item plus normal commercial mark-ups.

to be placed on public exhibition for a period of 28 days from 30 September to 28 October and invite public submissions on the proposed reinstatement of fees and charges

b notes that the fees outlined above do not incorporate the annual increase of 3%

c endorses the following new fees and charges for 2017/18 from the date of Council adoption for:

Fee and Charge Description	Pricing Policy ID	Basis	2017/18 Fee (exclusive of GST)	GST	2017/18 Fee (inclusive of GST)
Parking Fees – Fixed Wing and Rotary Wing Aircraft up to 5,000kg MTOW	C*	Applies to all visiting aircraft parked anywhere on the airport. Resident and RPT Aircraft are Exempt	$6.80	$0.68	$7.48
Parking Fees – Fixed Wing and Rotary Wing Aircraft 5,000kg to 10,000kg MTOW	C*		$7.80	$0.78	$8.58
Parking Fees – Fixed Wing and Rotary Wing Aircraft above 10,000kg MTOW	C*		$8.80	$0.88	$9.68

* As per the Pricing Policy, these items are priced so as to return a total cost recovery for the activities provided.

to be placed on public exhibition for a period of 28 days from 30 September to 30 October and invite public submissions on the proposed reinstatement of fees and charges

d receives a further report following the public exhibition period:

i addressing any submission made in respect of the proposed fees and charges

ii proposing adoption of the reinstated fees and charges to come into effect from 1 July 2017 and the new fees to come into effect from the date of Council adoption, unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Report

During the development of the 2017/18 fees and charges, a review of those relating to the airport was undertaken and a modified structure was presented to Council at the 24 April 2017 Ordinary Meeting of Council. At that meeting, Council resolved the following (excerpt):

That Council:

a place the following documents on public exhibition for 28 days commencing 27 April 2017 and concluding on 24 May 2017:

iv draft Fees and Charges for the financial year 2017/18

b receive submissions from the community in relation to these documents throughout the exhibition period

c consider a further report addressing the submissions received at the Council meeting on 26 June 2017

During the public exhibition period, a public submission was received in relation to the airport-related fees and charges, whereby Council resolved any modified fees and all “new” fees and charges proposed include the words (Does not apply to airlines until agreed with airlines) for which Council adopted at the 26 June 2017 Ordinary Meeting of Council.

The concept behind this was that there were delays in establishing the Airport Advisory Committee, and therefore the consultation that was committed to be had with this particular group had not been undertaken prior to the fees and charges being placed on public exhibition.

In order to resolve this moving forward, it is intended that the Airport Advisory Committee be presented with a fee model prior to the introduction of the 2018/19 fees and charges to ensure that a more focussed community engagement method can be undertaken.

What wasn’t taken into consideration at the time of adopting the 2017/18 fees and charges was that the former fee model included several fees that had been effectively removed and incorporated into the new fees shown in the proposed model for 2017/18. Given the new structure was not going to be considered until 2018/19, the former fees should have been reinstated. The fees and charges that should have been reinstated include:

Fee and Charge Description	Pricing Policy ID	Basis	2016/17 Fee (exclusive of GST)	GST	2016/17 Fee (inclusive of GST)
Locally based freight operations annual landing agreement (per engine)	D*	Per tonne per annum (manufacturers MTOW)	$151.09	$15.11	$166.20
Replacement for lost parking permit	D	Each	$50.00	$5.00	$55.00
Annual landing agreement – private aircraft	D	Per tonne per annum (manufacturers MTOW)	$150.00	$15.00	$165.00
Annual landing agreement – commercial and pilot training aircraft	D	Per tonne per annum (manufacturers MTOW)	$300.00	$30.00	$330.00
Landing charge – fixed wing aircraft (non RPT)	D	Per tonne per annum (manufacturers MTOW)	$12.36	$1.24	$13.60
Landing charge – rotary wing aircraft (non RPT)	D	Per tonne per annum (manufacturers MTOW)	$6.18	$0.62	$6.80

* As per the Pricing Policy, these items are priced to cover the cost of the item plus normal commercial mark-ups.

These were fees and charges that were in effect in 2016/17. It should be noted that the community members who provided Council with a public submission were advised that the 2016/17 fees would remain in place for 2017/18 and that the new model would be workshopped with the Airport Advisory Committee.

It is therefore recommended that the fees outlined above are retrospectively applied from 1 July 2017 after consideration of the public submissions received. This will ensure that the arrangements that were in place in 2016/17 remain in place for 2017/18 until further engagement is undertaken with the Airport Advisory Committee. It should be noted that Avdata have continued to collect the data, and are awaiting Council advice prior to invoicing aircraft operators.

There is a new fee also proposed relating to parking fees. This fee would be applied to visiting aircraft that park anywhere on the airport, however Resident and RPT (Regular Passenger Transport) aircraft would be exempt.

Fee and Charge Description	Pricing Policy ID	Basis	2017/18 Fee (exclusive of GST)	GST	2017/18 Fee (inclusive of GST)
Parking Fees – Fixed Wing and Rotary Wing Aircraft up to 5,000kg MTOW	C*	Applies to all visiting aircraft parked anywhere on the airport. Resident and RPT Aircraft are Exempt	$6.80	$0.68	$7.48
Parking Fees – Fixed Wing and Rotary Wing Aircraft 5,000kg to 10,000kg MTOW	C*		$7.80	$0.78	$8.58
Parking Fees – Fixed Wing and Rotary Wing Aircraft above 10,000kg MTOW	C*		$8.80	$0.88	$9.68

* As per the Pricing Policy, these items are priced so as to return a total cost recovery for the activities provided.

The parking fees generated would recognise that the maintenance of the aprons, which is expected to be undertaken by Council, comes at a cost, and the fees would go some way to funding this maintenance.

Financial Implications

The revenue received during 2016/17 relating to the fees and charges proposed to be reinstated was approximately $90,940. These funds are placed into the Airport Reserve to fund the maintenance, operations and infrastructure program at the airport.

It is unclear as to how much revenue would be generated from the proposed new parking fees at this time, and while initial estimates were in the vicinity of $100K per annum, this may reduce with the introduction of the parking fees.

Policy and Legislation

Local Government Act 1993

Chapter 15, Part 10, Division 1

608 Council fees for services

(1) A council may charge and recover an approved fee for any service it provides, other than a service provided, or proposed to be provided, on an annual basis for which it is authorised or required to make an annual charge under section 496 or 501.

(2) The services for which an approved fee may be charged include the following services provided under this Act or any other Act or the regulations by the council:

• supplying a service, product or commodity

• giving information

• providing a service in connection with the exercise of the council’s regulatory functions—including receiving an application for approval, granting an approval, making an inspection and issuing a certificate

• allowing admission to any building or enclosure.

(8) An approved fee charged in connection with a service provided at an airport established and maintained by the council may be recovered from the holder of the certificate of registration issued under the Civil Aviation Regulations of the Commonwealth for the aircraft in respect of which the service was provided. This subsection applies whether or not the holder is the person to whom the service is actually provided.

610B Fees to be determined in accordance with pricing methodologies

(1) A council may determine a fee to which this Division applies only in accordance with a pricing methodology adopted by the council in its operational plan prepared under Part 2 of Chapter 13.

(2) However, a council may at any time determine a fee otherwise than in accordance with a pricing methodology adopted by the council in its operational plan, but only if the determination is made by a resolution at an open meeting of the council.

610D How does a council determine the amount of a fee for a service?

(1) A council, if it determines the amount of a fee for a service, must take into consideration the following factors:

(a) the cost to the council of providing the service,

(b) the price suggested for that service by any relevant industry body or in any schedule of charges published, from time to time, by the Department,

(c) the importance of the service to the community,

(d) any factors specified in the regulations.

(2) The cost to the council of providing a service in connection with the exercise of a regulatory function need not be the only basis for determining the approved fee for that service.

(3) A higher fee or an additional fee may be charged for an expedited service provided, for example, in a case of urgency.

610F Public notice of fees

(1) A council must not determine the amount of a fee until it has given public notice of the fee in accordance with this section and has considered any submissions duly made to it during the period of public notice.

(2) Public notice of the amount of a proposed fee must be given (in accordance with section 405) in the draft operational plan for the year in which the fee is to be made.

(3) However, if, after the date on which the operational plan commences:

(a) a new service is provided, or the nature or extent of an existing service is changed, or

(b) the regulations in accordance with which the fee is determined are amended,

the council must give public notice (in accordance with section 705) for at least 28 days of the fee proposed for the new or changed service or the fee determined in accordance with the amended regulations.

(4) This section does not apply to a fee determined by a council for an application made in a filming proposal, if that fee is consistent with a scale or structure of fees set out in an applicable filming protocol.

Local Government (General) Regulation 2005

201 Annual statement of council’s revenue policy

(1) The statement of a council’s revenue policy for a year that is required to be included in an operational plan under section 405 of the Act must include the following statements:

(a) a statement containing a detailed estimate of the council’s income and expenditure,

(b) a statement with respect to each ordinary rate and each special rate proposed to be levied,

Note. The annual statement of revenue policy may include a note that the estimated yield from ordinary rates is subject to the specification of a percentage variation by the Minister if that variation has not been published in the Gazette when public notice of the annual statement of revenue policy is given.

(c) a statement with respect to each charge proposed to be levied,

(d) a statement of the types of fees proposed to be charged by the council and, if the fee concerned is a fee to which Division 3 of Part 10 of Chapter 15 of the Act applies, the amount of each such fee,

(e) a statement of the council’s proposed pricing methodology for determining the prices of goods and the approved fees under Division 2 of Part 10 of Chapter 15 of the Act for services provided by it, being an avoidable costs pricing methodology determined by the council in accordance with guidelines issued by the Director-General,

(f) a statement of the amounts of any proposed borrowings (other than internal borrowing), the sources from which they are proposed to be borrowed and the means by which they are proposed to be secured.

(4) The statement of fees and the statement of the pricing methodology need not include information that could confer a commercial advantage on a competitor of the council.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

Risk Management Issues for Council

If the Council determines not to reinstate the fees and charges, there will be a negative impact on the Airport Reserve, which will further impact on the ability of the airport to maintain and develop its infrastructure and operational programs.

Internal / External Consultation

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

Correspondence was provided to the community members who provided a pubic submission in relation to the airport related fees and charges. This correspondence indicated that the 2016/17 fee structure would remain in place. If endorsed for public exhibition, correspondence will be forwarded to those aircraft operators impacted which will outline the fees and charges proposed and offering them an opportunity to provide a public submission.

Consultation has been undertaken internally with the relevant areas of Council; along with the Office of Local Government to determine the appropriate information required for the public notice to ensure legislative compliance.

Report submitted to the Confidential Meeting of Council on Monday 25 September 2017.

Minutes of the Ordinary Meeting of Council held on Monday 28 August 2017.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr R Knight)

Director Finance (Mrs N Te Pohe)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Director Commercial Development (Mr A Butler)

Project Advisor (Mr J Bolton)

Manager Audit, Risk & Governance (Ms I Hensley)

Manager Finance (Mrs C Rodney)

Manager Community Services (Ms M Scully)

Manager City Strategy (Mr T Kell)

Manager Project Operations (Mr B Sheridan)

Manager Executive Support (Mr S Gray)

Senior Project Manager (Mr D Woods)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Strategic Planning Coordinator (Mr A Stander)

Asset Remediation Engineer (Mr P Ross)

Project Management Supervisor (Mr D Christiansen)

Environmental Coordinator (Ms C Hood)

Corporate Governance Coordinator (Mrs N Johnson)

Cultural Officer (Ms T Miller)

Communications & Engagement Officer (Mr J Lang)

Risk and Assurance Coordinator (Mrs J Watkins)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies were received.

Confirmation of Minutes

CM-1 ORDINARY COUNCIL MEETING - 24 JULY 2017

17/272 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 July 2017 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Declarations Of Interest

Councillor K Pascoe declared a Pecuniary Interest in RP-22 PROPOSED LEASE TO THE AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED the reason being that he has a financial transaction between the Australian Clay Target Association and one of his businesses and vacated the chamber during its consideration.

Councillor R Kendall declared a Non-Significant Non-Pecuniary Interest in RP–16 DUNNS ROAD the reason being that he is a consulting engineer but does not consult in regards to roads costing and remained in the chamber during its consideration.

PUBLIC DISCUSSION FORUM

RP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040

· Mr Chris Fitzpatrick, Committee for Wagga Incorporated – speaking in favour of the report

· Mr Glenn Sewell, Housing Industry Association (HIA) – speaking in favour of the report

· Mr Lee Grant – speaking against the report

· Mr James Albert Simpson – speaking against the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

17/273 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council bring forward consideration of RP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040 to follow the public discussion forum.

CARRIED

RP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040

17/274 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a notes that the community engagement process and public submissions received have been utilised to develop the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

b thanks the community and key stakeholders for their input into the development of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

c modify Project RN2.2 on page 77 to remove the word “design”

d include a map in the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 of the Bomen Enabling Roads identified upon completion as an alternate northern heavy vehicle route

e adopts the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

f approves an additional $250,000 for 2017/18 to be allocated from the Fit for the Future Reserve for those items identified to commence in Year 1 of the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

g receives an annual report on the progress of the Implementation Plan contained within the Strategy

h ensure that traffic-related Council reports evaluated and reported against the Wagga Wagga Integrated Transport Strategy ensure they are meeting the goals of the agreed approach

i delegate authority to the General Manager or their delegate to make minor amendments to the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 provided that where amendments need to occur that change the intent, impact on the community or result in a conflict with other strategic documents, that the proposed changes be reported to Council and placed on public exhibition prior to being implemented

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MAYORAL MINUTES

MM-1 MAYORAL MINUTE – RE-DETERMINATION OF ORGANISATION STRUCTURE

17/275 RESOLVED:

On the Motion of the Mayor, Councillor G Conkey OAM

That Council pursuant to Section 333 of the Local Government Act endorse retaining the current organisation structure.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MM-2 MAYORAL MINUTE – GENERAL MANAGER APPOINTMENT

17/276 RESOLVED:

On the Motion of the Mayor, Councillor G Conkey OAM

That Council:

a endorse the appointment of Mr James Bolton as General Manager for the period from 2 September 2017 until 30 November 2017 or until the recruitment process is finalised, whichever is the earlier

b delegate, as outlined below, to the General Manager, the powers, authorities, duties and functions of the Council as shown in the Schedule hereto, subject to the limitations and exceptions as shown:

SCHEDULE

a All powers, authorities, duties and functions of the Council conferred under the Local Government Act, 1993 other than the functions listed in Section 377 of that Act as matters incapable of being delegated

b All powers, authorities, duties and functions conferred or imposed on the Council under any other Act

LIMITATIONS

a A power, authority, duty or function the subject of this delegation shall not be exercised in a particular case if the holder of the office of General Manager receives a direction from the Council withdrawing a power, authority, duty or function in relation to any matter for which the Council is enabled to withdraw that power, authority, duty or function

b These delegations may be exercised only in accordance with legislation, prescribed standards, codes, policies and decisions of the Council

EXCEPTIONS

a Determination of any development application, which relies on exceptions to development standards under Section 4.6 of the Wagga Wagga Local Environmental Plan 2010 that is required to be referred to Council for determination in accordance with any directive issued by the Department of Planning and Environment

b Development applications submitted either as applicant or landowner by Councillors, senior officers or staff with delegations in accordance with Council policy

c Those functions or matters which are required to be exercised ‘by resolution’ of the Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1 NOTICE OF MOTION - RED HILL ROAD - LOCAL ARTICULATED TRANSPORT

17/277 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council receive a report on options to manage local articulated transport on the section of Red Hill Road between the Olympic Highway and Glenfield Road.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

PROCEDURAL MOTION - ENGLOBO

17/278 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That RP-1 to RP-5, RP-7, RP-10, RP-11, RP-13 to RP-15, RP-18 to RP-21 and M-1 be adopted as recommended in the business papers

CARRIED

REPORTS FROM STAFF

RP-1 ADOPTION OF COUNCIL'S POLICIES

17/279 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a adopt the list of Council policies as outlined in the body of this report

b rescind the following policies:

· POL 014 – Local Orders Policy

· POL 027 – Support in Community Disasters Policy

· POL 073 – Tree Management Policy

· POL 098 – Internal Audit Policy

· POL 099 – Good Governance Policy

· POL 116 – Mayoral Discretionary Fund Policy

c delegate authority to the General Manager to make minor amendments to policies as required (as outlined in the report)

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-2 POL 081 BUSINESS CONTINUITY POLICY

17/280 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a notes that there were no submissions received during the exhibition period for POL 081 Business Continuity Policy

b adopts POL 081 Business Continuity Policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 POL 001 ASSET MANAGEMENT POLICY

17/281 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a endorse the draft POL 001 Asset Management Policy, that is to be placed on public exhibition for a period of 28 days from 29 August 2017 to 26 September 2017 and invites public submissions on the draft Policy

b receive a further report following the public exhibition and submission period:

i. addressing any submissions made in respect of the proposed POL 001 Asset Management Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 POL 101 LEGISLATIVE COMPLIANCE POLICY

17/282 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a endorse the draft POL 101 Legislative Compliance Policy, that is to be placed on public exhibition for a period of 28 days from 29 August 2017 to 26 September 2017 and invites public submissions until 10 October 2017 on the draft Policy

b receive a further report following the public exhibition and submission period:

i addressing any submissions made in respect of the proposed POL 101 Legislative Compliance Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-5 POL 033 WEED MANAGEMENT POLICY AND DELEGATIONS

17/283 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a receive the draft POL 033 – Weed Management Policy

b endorse the draft POL 033 – Weed Management Policy and place on public exhibition for a period of 28 days from 4 September 2017 to 1 October 2017 and invite public submissions on the draft Policy

c receive a further report following the public exhibition period:

(i) addressing any submissions made in respect of the proposed policy

(ii) proposing adoption of the policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-6 POL 109 PUBLIC ART POLICY AND PUBLIC ART PLAN REVIEW

A Motion was moved by Councillors V Keenan and D Hayes.

That Council:

a thank the community and key stakeholders for their input into the development of the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

b receive the amended draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

c recognising Council’s current average annual expenditure on public art is $150,000, place the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021 on public exhibition for a period of 28 days and invite public submissions on the draft documents, specifically seeking feedback on the proposed funding model as well as $75,000, $100,000 and $150,000 funding caps with an indication of the types of projects that could be funded

d receive a further report following the public exhibition period:

(i) addressing any submission made in respect of the Public Art Policy POL 109 and revised Enliven Public Art Plan 2017- 2021

(ii) proposing adoption of the Public Art Policy POL109 and revised Enliven Public Art Plan 2017-2021 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

e receive a further report at the September 2017 Ordinary Council meeting outlining other potential funding sources for a community works reserve

An AMENDMENT was moved by Councillor P Funnell and seconded by Councillor K Pascoe.

That Council:

a thank the community and key stakeholders for their input into the development of the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

b receive the amended draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

c place the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021 on public exhibition for a period of 28 days and invite public submissions on the draft documents

d receive a further report following the public exhibition period:

(i) addressing any submission made in respect of the Public Art Policy POL 109 and revised Enliven Public Art Plan 2017- 2021

The AMENDMENT on being put to the meeting was CARRIED and became the Motion.

RECORD OF VOTING ON THE AMENDMENT

For the Amendment	Against the Amendment
Y Braid OAM	D Hayes
G Conkey OAM	V Keenan
P Funnell	R Kendall
T Koschel
K Pascoe
D Tout

17/284 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a thank the community and key stakeholders for their input into the development of the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

b receive the amended draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021

c place the draft Public Art Policy POL109 and revised Enliven Public Art Plan 2017- 2021 on public exhibition for a period of 28 days and invite public submissions on the draft documents

d receive a further report following the public exhibition period:

(i) addressing any submission made in respect of the Public Art Policy POL 109 and revised Enliven Public Art Plan 2017- 2021

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM	D Hayes
G Conkey OAM	V Keenan
P Funnell
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 POL 078 - DONATIONS UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT

17/285 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a endorse the draft POL 078 Financial Assistance Policy, that is to be placed on public exhibition for a period of 28 days from 3 September 2017 to 1 October 2017 and invites public submissions on the draft Policy

b endorse the proposed amendments to the 2017/18 Combined Delivery Program and Operational Plan, that are to be placed on public exhibition for a period of 28 days from 3 September 2017 to 1 October 2017 and invites public submissions on the following:

i Amend the Small Business (New Category) title on Page 15 to be “Economic Development Grants Program”

ii Amend the Community S356 program title on Page 15 to be “Waiving of Fees and Charges in accordance with POL 078 Financial Assistance Policy”

iii Amend Page 15 to include a new line in the “Other” list to be “Mayoral Discretionary Fund (in accordance with POL 078 Financial Assistance Policy”) with a $1,000 allocation, consistent with the current budget allocation for 2017/18

iv Amend Page 15 to include a new line in the “Other” list showing “Waiving of Gregadoo Waste Management Centre Fees (in accordance with POL 078 Financial Assistance Policy)” with a $10,000 allocation, consistent with the current budget allocation for 2017/18

c receive a further report following the public exhibition and submission period:

i addressing any submissions made in respect of the proposed POL 078 Financial Assistance Policy

ii proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

iii proposing rescission of POL 093 Subsidy for Waste Disposal by Charitable Organisations Policy

iv proposing to provide a delegation to the Mayor of up to $1,000 for the approval of providing financial assistance from the Mayoral Discretionary Fund in accordance with POL 078 Financial Assistance Policy, or in their absence, the Deputy Mayor, consistent with s377 of the Local Government Act 1993

v proposing to provide a delegation to the General Manager of up to $500 for the approval of providing financial assistance in accordance with POL 078 Financial Assistance Policy, consistent with s377 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 CONTAMINATED LAND MANAGEMENT POLICY

17/286 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council:

a notes that there were no submissions received during the exhibition period for the draft Contaminated Land Management Policy

b adopts the Contaminated Land Management Policy

c receive a further report once the contaminated land register has been checked for accuracy to consider making the register publicly available

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RRP-9 WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040 was moved forward following the Public discussion forum.

RP-10 RECREATION, OPEN SPACE AND COMMUNITY STRATEGY

17/287 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a thanks the community and key stakeholders for their input into the development of the draft Recreation, Open Space and Community Strategy

b receives the draft Recreation, Open Space and Community Strategy

c places the draft Recreation, Open Space and Community Strategy on public exhibition for a period of 28 days from 29 August to 26 September 2017, and invite public submissions on the draft document

d receives a further report following the public exhibition period:

(i) addressing any submission made in respect of the proposed Recreation, Open Space and Community Strategy

(ii) proposing adoption of the Recreation, Open Space and Community Strategy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-11 DRAFT ACTIVATION STRATEGY 2040

17/288 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a receives the draft Wagga Wagga Activation Strategy 2040

b places the draft Wagga Wagga Activation Strategy 2040 on public exhibition for a minimum of 28 days from 1 September to 28 September and invite public submissions on the draft strategy

c receive a further report following the public exhibition period:

i addressing any submission made in respect of the draft Wagga Wagga Activation Strategy 2040

ii proposing adoption of the Wagga Wagga Activation Strategy 2040 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-12 PROCESS OF PROCEDURAL MOTION - ENGLOBO

A Motion was moved by Councillors D Hayes and V Keenan.

That Council implement a trial of six (6) months to englobo confidential items at the same time as open items.

An AMENDMENT was moved by Councillor R Kendall and seconded by Councillor D Tout.

That Council implement a trial of six (6) months to englobo confidential items immediately after the englobo of open items.

The AMENDMENT on being put to the meeting was CARRIED and became the Motion

RECORD OF VOTING ON THE AMENDMENT

For the Amendment	Against the Amendment
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

17/289 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council implement a trial of six (6) months to englobo confidential items immediately after the englobo of open items

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-13 FINANCIAL PERFORMANCE REPORT AS AT 31 JULY 2017

17/290 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 July 2017 and note the balanced budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c note details of the external investments as at 31 July 2017 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-14 JUVENILE DIABETES WALK - SECTION 356 DONATION

17/291 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council donate $79.00 to Juvenile Diabetes Research Foundation in accordance with Section 356 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-15 BEARS OF HOPE - SECTION 356 DONATION

17/292 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council donate $85.00 to Bears of Hope in accordance with Section 356 of the Local Government Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-16 DUNNS ROAD

A Motion was moved by Councillors P Funnell and K Pascoe.

That Council:

a seek a report from a consultative engineer for a high level concept and estimate for the development required for Dunns Road

b approve a budget variation of $100,000 to be funded from the Fit for the Future Reserve

c present the statistics and reports conducted in 2003

d request that normal processes be implemented and followed in the selection of a high priority road suitable for Federal Government funding

e receive a report back to Council

An AMENDMENT was moved by Councillor R Kendall and seconded by Councillor V Keenan.

That Council immediately commences the normal processes that are followed in the selection of a high priority road suitable for the Federal Government funding of $2.5 million.

The AMENDMENT on being put to the meeting was LOST.

RECORD OF VOTING ON THE AMENDMENT

For the Amendment	Against the Amendment
G Conkey OAM	Y Braid OAM
V Keenan	P Funnell
R Kendall	D Hayes
	T Koschel
	K Pascoe
	D Tout

17/293 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a seek a report from a consultative engineer for a high level concept and estimate for the development required for Dunns Road

b approve a budget variation of $100,000 to be funded from the Fit for the Future Reserve

c present the statistics and reports conducted in 2003

d request that normal processes be implemented and followed in the selection of a high priority road suitable for Federal Government funding

e receive a report back to Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-17 KINCAID ST - CENTRE OF ROAD PARKING - REVIEW OF TRIAL

17/294 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council defer consideration of this matter until after a Councillor workshop has been held.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-18 ECONOMIC DEVELOPMENT GRANTS PROGRAM 2016/2017 - FINAL ROUND - RECOMMENDATIONS OF ASSESSMENT PANEL

17/295 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a approves the successful application from the assessment process for the final round of the 2016/17 Economic Development Grants Program and provides $3,000 to Giuseppe’s restaurant for the addition of outdoor seating for dining and addition of a bi-folding window and service counter

b authorises the remaining $3,500 of the 2016/17 program to carryover into the 2017/18 Economic Development Grants Program

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-19 CLOSED CIRCUIT TELEVISION (CCTV) ANNUAL REPORT

17/296 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-20 RESPONSE TO QUESTIONS WITH NOTICE

17/297 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive and note the report outlining responses to Questions/Business with Notice.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-21 PROPOSED ROAD CLOSURE APPLICATION - HAREFIELD

17/298 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council consent to the making of a road closure application to NSW Department of Industry – Lands & Forestry by the registered owners of Lot 2 DP 1028317 at Harefield in connection with the Council public road identified in the body of this report, and upon the terms outlined in the body of this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-22 PROPOSED LEASE TO THE AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED

Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 7:53pm.

17/299 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council:

a enter into a lease agreement with the Australian Clay Target Association Incorporated upon the following terms and special conditions:

i Property – Lot 102 DP 1012965, Tasman Road, East Wagga

ii Duration – 25 years commencing 1 July 2017 until 30 June 2042

iii Rent – initially $590.00 per annum including GST as per Council’s minimum community rent set out in the adopted 2017/2018 Revenue & Pricing Policy

iv Permitted Use – development of access roads and car park infrastructure

v A First Right of Refusal to Purchase clause is to be incorporated into the lease

vi The lease is to include a requirement for the lessee to maintain access to Lot 3 DP 869709

b note the above development is subject to development consent

c delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Councillor K Pascoe re-entered the chamber, the time being 7:55pm.

RP-23 CHANGE OF LESSEE ENTITY - WAGGA WAGGA CITY COUNCIL CROWN RESERVES RESERVE TRUST LEASE - RESERVE 1037368 AT TARCUTTA (LOT 16 DP1189207)

17/300 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That Council defer consideration of this matter pending a further report from staff.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor K Pascoe vacated the chamber, the time being 7.56pm.

Councillor K Pascoe re-entered the chamber, the time being 7.58pm.

RP-24 LAKE ALBERT STORMWATER HARVESTING

17/301 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council:

a endorse to proceed with the replacement of the Lake Albert Control Gates - Shutter Outlet Structure

b endorse to proceed with the preparation of detailed construction drawings and estimates (including an environmental first flush component) to mechanically harvest stormwater from Tatton Drain into Lake Albert

c approve Council Staff to apply for appropriate Grant Funding to construct Item (b) above

d not proceed with harvesting stormwater from the Eastern Side of the Crooked Creek Tributary into Crooked Creek at this time

e approve the budget variations as detailed in the budget section of the report

f receive a further report detailing aspects of raising the lake

g undertake a procurement process to engage services for design and consultation for the Lake Albert Water Harvesting project

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

COMMITTEE MINUTES

M-1 TRAFFIC COMMITTEE MINUTES AND SUMMARY - 13 JULY 2017

17/302 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive the minutes of the Traffic Committee Meeting held 13 July 2017.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

M-2 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE MEETING - 4 JULY 2017

17/303 RESOLVED:

On the Motion of Councillors D Tout and D Hayes

That Council defer the receival of the minutes of the Floodplain Risk Management Advisory Committee meeting held 4 July 2017 to 25 September 2017 Ordinary Council meeting.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with Notice to be addressed through the next available business paper:

1. Councillor K Pascoe expressed his disappointment that the Wagga Marathon will no longer be held and requested details of the Council costs that applied to the event.

closed COUNCIL

17/304 RESOLVED:

On the Motion of Councillors P Funnell and Y Braid OAM

That the Council now resolve itself into a Closed Council, the time being 8.01pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 RFT 2017/32 AIRPORT TAXIWAY UPGRADE STAGE 1

17/305 RESOLVED:

On the Motion of Councillors D Hayes and K Pascoe

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2017/32

b note that Council staff will seek an extension of time for the current $4M grant funding

c note that Council staff will seek additional funding from appropriate Federal and/or State Government bodies

d consider additional Council borrowings to increase the budget in a further report, noting that the existing taxiway pavements are in poor condition and the work needs to be completed to maintain Airport operations into the future

e invite fresh applications by public advertisement, as an open tender

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

REVERSION TO OPEN COUNCIL

17/306 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.29pm.

CARRIED

report of proceedings of closed COUNCIL

17/307 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That the recommendations contained in the report of the proceedings of the Closed Council be adopted.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.32pm.

…………………………………………………..

MAYOR

Item Number	Risk Description
CR41	Planning strategies not resourced and developed in a timely manner leading to delayed or inappropriate (ad hoc) development, out of sync development and poor provision of infrastructure and poor reputation for Council, and poor community, liveability and environmental outcomes
S46	Inability to maintain / increase employment base of the LGA leading to adverse socio / economic consequences
S47	Economic Development Strategy inadequate to enable the city to grow

Item Number	Risk Description
F5	Corruption leading to loss of reputational and / or financial loss to Council
G19	Appropriate procurement processes not undertaken leading to value for money issues and / or questions or probity
CR26	Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
066	Failure to adequately manage the performance and/or conduct of contractors leads to financial loss or non-delivery of expected contract outcomes
067	Inadequate WHS systems exposing Council staff to risk of injury and Council (and Council staff) to prosecution for breach of the WHS legislation
076	Misrepresentation of Council's corporate branding resulting in a poor professional image

1 ⇩.	Code of Conduct
2 ⇩.	Procedures for the Administration of the Model Code of Conduct

1 ⇩.	MoU WWCC-CSU-TAFE signed copy 24 August 2012
2 ⇩.	Draft - MoU - WWCC, CSU, TAFE

1.	Draft - Crime Prevention Plan - Provided under separate cover
2.	Draft - Graffiti Management Plan - Provided under separate cover

1 ⇩.	IPR - Quarterly Performance Report - Fourth Quarter - April - June 2017
2.	IPR - Capital Projects Report - Fourth Quarter - April - June 2017 - Provided under separate cover

1 ⇩.	Oura Public Submission - Oura Progress Association
2 ⇩.	Oura Public Submission - Thomas Smart
3 ⇩.	Oura Public Submission - Joan Jones
4 ⇩.	Oura Public Submission - Geoff & Shelley Hanns

1.	VRA Submission - Provided under separate cover
2 ⇩.	Response from VRA
3 ⇩.	Infrastructure Grants Program Guide