Ordinary Meeting of Council

 

 

 

To be held on
Monday

23 October 2017

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 23 October 2017 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr James Bolton

General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 23 October 2017

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

CONFIRMATIONS OF MINUTES

CM-1           Ordinary Council Meeting - 25 SEPTEMBER 2017       

CM-2           Extraordinary Council Meeting - 26 September 2017               3

DECLARATIONS OF INTEREST                                                                                    4

Mayoral Minutes

MM-1           REPRESENTATION ON THE AUSTRALIAN AVIATION HALL OF FAME (AHOF) BOARD                                                                                                      5  

Reports from Staff

RP-1            Financial Performance Report as at 30 September 2017         7

RP-2            POL 078 - Financial Assistance Policy and Amended 2017/18 Combined Delivery Program and Operational Plan                                  35

RP-3            Annual Financial Statements 2016/17                                           60

RP-4            Wagga Wagga Main City Levee - Federal Grant Acceptance 66

RP-5            Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan                                                                                               70

RP-6            Red Hill Road - Local Articulated Vehicles                              81

RP-7            DISCLOSURE OF PECUNIARY INTEREST RETURNS - COUNCILLORS AND DESIGNATED STAFF 2017                                                                       88

RP-8            CHANGE OF LICENCE ENTITY - WAGGA WAGGA CITY COUNCIL LICENCE RENEWAL TO LIVEBETTER SERVICES LIMITED (FORMERLY WAGGA WAGGA COMMUNITY RESOURCE CENTRE)                                                        91

RP-9            POL 001 Asset Management Policy                                                94

RP-10          Draft POL 053 Corporate Purchase Card Policy                   111

RP-11          POL 101 Legislative Compliance Policy                                      128

RP-12          Response to Questions with Notice                                           136  

 

 

Committee Minutes

M-1              Floodplain Risk Management Advisory Committee Minutes - 04 July 2017 and 12 September 2017                                                            139

M-2              Audit, Risk and Improvement Committee Minutes - 5 October 2017  154

M-3              Traffic Committee Mintutes and Summary - 14 September 2017       160   

QUESTIONS/BUSINESS WITH NOTICE                                                                     170

Confidential Reports

CONF-1       RFT2018/10 Bulk Emulsion Supply                                                 171

CONF-2       RFT2018/01 SEWER REHABILITATION KOORINGAL, RED HILL ROAD AND NIXON CRESCENT                                                                                            172

CONF-3       SALE OF WIRADJURI CRESCENT PROPERTIES                                   173

CONF-4       PROPOSED SUB-LEASE TO ENCORE AVIATION PTY LTD - HANGAR SITE 225 - WAGGA AIRPORT                                                                                 174

CONF-5       Appointment of Public Art Advisory Panel Community Member    175  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 25 SEPTEMBER 2017       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 25 September 2017 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Ordinary Council Meeting Minutes - 25 September 2017

2

 

 

CM-2              Extraordinary Council Meeting - 26 September 2017       

 

Recommendation That the Minutes of the proceedings of the Extraordinary Council Meeting held on 26 September 2017 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Extraordinary Council Meeting Minutes - 26 September 2017

2

 

 

DECLARATIONS OF INTEREST

 

Mayoral Minute

MM-1              REPRESENTATION ON THE AUSTRALIAN AVIATION HALL OF FAME (AHOF) BOARD

 

 

Recommendation That Council appoint a representative to the Australian Aviation Hall of Fame (AAHOF) Board.

 

At the January 2011 Ordinary Council Meeting it was resolved:

 

That Council:

a       endorse the position of Mayor as Council’s representative on the Board of the Australian Aviation Hall of Fame

b       endorse the position of Deputy Mayor as Council’s alternate representative on the Board of the Australian Aviation Hall of Fame

c        approve providing in kind and other support up to an approximate amount of $1,000 to the Australian Aviation Hall of Fame

 

I am presenting this Mayoral Minute to provide an opportunity for one of my fellow Councillors to participate as Council’s representative on the AAHOF Board.

 

N/A

N/A

 

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

No specific issues identified.

N/A

 

 

Reports from Staff

RP-1               Financial Performance Report as at 30 September 2017

Author:          Carolyn Rodney

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 30 September 2017.   This report also includes Section 356 requests for financial assistance to be considered for approval.

 

 

Recommendation That Council: a       approve the proposed 2017/18 budget variations for the month ended 30 September 2017 and note the balanced budget position as presented in this report b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c        provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i)       PCYC – Wagga Wagga                                                                     $    130.00 ii)      Wagga Wagga and District Family History Society Inc.               $    420.00 iii)     Committee for Liberty from Violence                                               $ 3,077.00 iv)     Task force 72 (Scale Model Ship Association Wagga Wagga)   $    720.00 v)      The Cure for MND Foundation                                                         $    615.00 d       note details of the external investments as at 30 September 2017 in accordance with section 625 of the Local Government Act 1993 e       accept the grant of $18,340 from the NSW Department of Primary Industries (Lands) towards works to remove invasive Cootamundra Wattle at Pomingalarna Park

 

Wagga Wagga City Council (Council) forecasts an overall balanced budget position for September 2017. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of September that is mainly attributable to Council’s Floating Rate Note (FRN) portfolio seeing a positive movement for the period. It should be noted that many of these investments continue to trade at a premium. Council also continues to have a higher than anticipated investment portfolio balance and continued strong portfolio returns.

 

Key Performance Indicators

 

 

OPERATING INCOME

Total operating income is 23% of approved budget, which is tracking to budget for the end of September (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 65%.

 

OPERATING EXPENSES

Total operating expenditure is 25% of approved budget and is tracking to budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 4% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 27% of approved budget.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revised Budget Result - Surplus/(Deficit)	$’000s
Original 2017/18 Budget Result as adopted by Council Total Budget Variations approved to date Budget variations for September 2017	$0 $0 $0
Proposed revised budget result for 30 September 2017	$0

 

The proposed Budget Variations to 30 September 2017 are listed below:

 

 

Current Restrictions

 

RESERVES SUMMARY
30 SEPTEMBER 2017
	Approved Changes
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 25.09.17	RECOMMENDED CHANGES for Council Resolution	REVISED BALANCE
Externally Restricted
Developer Contributions	(21,947,807)	3,374,249	4,733,577		(13,839,982)
Sewer Fund Reserve	(24,045,646)	1,229,992	3,283,375		(19,532,279)
Solid Waste Reserve	(15,824,723)	4,878,008	1,105,212	102,000	(9,739,503)
Specific Purpose Unexpended Grants/Contributions	(3,378,959)	0	3,378,959		0
SRV Levee Reserve	(1,167,316)	0	1,167,316		0
Stormwater Levy Reserve	(2,940,246)	(587,206)	331,268	120,000	(3,076,184)
Total Externally Restricted	(69,304,697)	8,895,043	13,999,707	222,000	(46,187,948)
Internally Restricted
Airport Reserve	(371,610)	(386,660)	107,244		(651,025)
Art Gallery Reserve	(30,990)	(21,000)	0		(51,990)
Ashmont Community Facility Reserve	(4,500)	(1,500)	0		(6,000)
Bridge Replacement Reserve	(240,240)	(100,000)	153,573		(186,667)
CBD Carparking Facilities Reserve	(891,982)	0	129,191		(762,792)
CCTV Reserve	(64,476)	(10,000)	0		(74,476)
Cemetery Perpetual Reserve	(157,605)	(125,146)	144,084		(138,667)
Cemetery Reserve	(193,116)	(161,330)	0		(354,446)
Civic Theatre Operating Reserve	0	(50,000)	0		(50,000)
Civic Theatre Technical Infra Reserve	(105,450)	(50,000)	0		(155,450)
Civil Projects Reserve	(155,883)	0	0		(155,883)
Community Amenities Reserve	(5,685)	0	0		(5,685)
Council Election Reserve	(166,776)	(73,095)	0		(239,871)
Emergency Events Reserve	(133,829)	0	0	(86,331)	(220,160)
Employee Leave Entitlements Gen Fund Reserve	(3,184,451)	0	0		(3,184,451)
Environmental Conservation Reserve	(131,351)	0	0		(131,351)
Estella Community Centre Reserve	(230,992)	0	0		(230,992)
Family Day Care Reserve	(169,356)	(123,944)	0		(293,300)
Fit for the Future Reserve	(3,033,479)	(2,265,725)	501,260	41,204	(4,756,740)
Generic Projects Saving	(1,040,610)	20,000	93,727		(926,883)
Glenfield Community Centre Reserve	(17,704)	(2,000)	0		(19,704)
Grants Commission Reserve	(4,956,776)	0	0	4,956,776	0
Grassroots Cricket Reserve	(70,992)	0	0		(70,992)
Gravel Pit Restoration Reserve	(761,422)	0	25,000		(736,422)
Gurwood Street Property Reserve	(50,454)	0	0		(50,454)
Information Services	(378,713)	250,000	0		(128,713)
Infrastructure Replacement Reserve	(136,098)	(48,071)	954		(183,215)
Insurance Variations Reserve	(28,644)	0	0		(28,644)
Internal Loans Reserve	(674,661)	(851,794)	695,008		(831,446)
Lake Albert Improvements Reserve	(53,867)	(50,000)	56,078		(47,789)
LEP Preparation Reserve	(28,301)	14,636	11,120		(2,545)
Livestock Marketing Centre Reserve	(7,267,731)	(1,180,017)	4,053,725		(4,394,024)
Museum Acquisitions Reserve	(39,378)	0	0		(39,378)
Oasis Building Renewal Reserve	(172,000)	(32,147)	121,000		(83,147)
Oasis Plant Reserve	(1,115,347)	90,000	0		(1,025,347)
Parks & Recreation Projects	(79,648)	0	74,360		(5,288)
Pedestrian River Crossing (old Riverside) Reserve	(198,031)	48,031	150,000		0
Plant Replacement Reserve	(5,893,831)	1,804,934	1,059,675		(3,029,223)
Playground Equip Replacement Reserve	(59,181)	(105,679)	0		(164,860)
Project Carryovers Reserve	(1,276,882)	0	1,276,882		0
Public Art Reserve	(173,283)	(23,669)	0		(196,952)
Robertson Oval Redevelopment Reserve	(86,697)	0	0		(86,697)
Senior Citizens Centre Reserve	(13,627)	(2,000)	0		(15,627)
Sister Cities Reserve	(36,527)	(10,000)	0		(46,527)
Stormwater Drainage Reserve	(183,420)	0	3,177		(180,242)
Strategic Real Property Reserve	(702,792)	0	(380,000)		(1,082,792)
Street Lighting Replacement Reserve	(74,755)	(30,000)	0		(104,755)
Subdivision Tree Planting Reserve	(272,621)	(20,000)	0		(292,621)
Sustainable Energy Reserve	(520,442)	35,000	60,000		(425,442)
Traffic Committee Reserve	(50,000)	(50,000)	0		(100,000)
Total Internally Restricted	(35,686,205)	(3,511,177)	8,336,056	4,911,649	(25,949,677)
Total Restricted	(104,990,903)	5,383,866	22,335,763	5,133,649	(72,137,624)

 

CONSULTANCY & LEGAL EXPENSES STATEMENT
30 SEPTEMBER 2017
		Approved Changes
	BUDGET 2017/18	SEPTEMBER QTR BUDGET VARIATIONS APPROVED TO DATE	REVISED BUDGET	PROJECTED YEAR END RESULT	ACTUAL YTD
Consultancy Expenses	73,322	322,078	395,400	395,400	135,174
Legal Expenses	314,522	31,842	346,364	346,364	109,699

 

CONTRACTS REVIEW STATEMENT
30 SEPTEMBER 2017
Contract Number	Contractor	Contract Detail & Purpose	Contract Value	Start Date	Duration of Contract	Budgeted (Yes/No)
2017/551	Ladex Construction Group Pty Ltd	Apex Park Shoreline Remediation	112,835.00	15/09/2017	8 weeks	Y
2017/545	Dirt Art Pty Ltd	Construct Pump Track	50,000.00	15/08/2017	3 weeks	Y
2017/533	Nuttall Engineering Consultants Pty Ltd	Bridge inspections and load ratings	74,794.50	10/09/2017	8 weeks	Y
Notes:
1. Minimum reporting level is 1% of estimated income from continuing operations or $50,000, whichever is the lesser.
2. Contracts to be listed are those entered into during the quarter and have yet to be fully performed, excluding contractors that are on Council's Preferred Supplier list.
3. Contracts for employment are not required to be included.
4. Where a contract for services etc was not included in the budget, an explanation is to be given (or reference made to an explanation in another Budget Review Statement).

 

Section 356 Financial Assistance Requests

 

Five (5) Section 356 Donation requests have been received for consideration at 23 October 2017 meeting. Details of each donation request are noted below, and are attached to this report for Council’s consideration:

 

·        PCYC Wagga Wagga Inc. - $130

 

PCYC Wagga Wagga has requested the waiver of the of hire fees for Bolton Park to stage a fundraising run and concert on 23 September 2017 - the hire fees are $130.00.

 

PCYC is a charity that works closely with young people to develop their skills, character and leadership.

 

·        Wagga Wagga and District Family Historic Society - $420

 

The Wagga Wagga and District Family History Society Inc. has requested the donation of annual Waste Service charges for Council leased property at 24 Tarakan Avenue, Ashmont given they have very limited funds.

 

This volunteer group has demonstrated their commitment to the Wagga community by the provision of public access to their family history collections and resources along with the provision of volunteer research support and community education workshops to residents of the Wagga local government area, and also visitors who travel to Wagga to search out family history information relating to their families.

 

This group also promotes the value of public history and the importance of family history research. This group contributes toward the CSP Ruby and Oliver community goal focusing on Wagga Wagga being a connected, caring and supportive community demonstrated through their volunteer social/community activities.

 

This group is also actively connected and supportive of other volunteer groups and cultural institutions in the community focused on the research/access to public history including the CSU Regional Archives, the Museum of the Riverina and the Wagga Wagga City Library.

 

Council already has provided for an annual donation of the group’s Non Residential Sewer charges for the building they lease from Council – 24 Tarakan Avenue Ashmont.

 

·        Committee for Liberty from Violence - $3,077

 

The Committee for Liberty from Violence Wagga Wagga has requested the waiver of the of hire fees of $85 for the Victory Memorial Gardens to stage a march starting from Baretta Lane and finishing at the Victory Memorial Gardens on 9 November 2017 to raise awareness  of Domestic Violence.

 

The Committee has also requested a donation from Council to fund the associated traffic management costs to conduct the march of $2,992. Given the voluntary nature of the Committee, funding being currently available, and the importance of the march the request is supported by Council staff.   

 

·        Task force 72 (Scale Model Ship Association Wagga Wagga) - $720

 

The Task Force 72 (Scale Model Ship Association Wagga Wagga ) has requested the waiver of the of Life Saver fees of $720 associated with staging a two day event (Carrier and Escort Weekend) at the outdoor pool Oasis Swimming Complex on Saturday 9 June 2018 and Sunday 10 June 2018 .

 

Approximately 30 participants from NSW, Victoria, ACT and South Australia are expected to attend.

 

Council’s Community Services division were consulted regarding this donation request and support this fee waiver for several reasons, which are detailed below.

 

Social inclusion/Opportunity for Connection - this community group represent an older cohort of males specifically - who were formerly in the military in various Australian forces of Navy, RAAF and Army. This group can sometimes experience social isolation, complex mental health conditions including depression and loneliness. Their representative has indicated that without Council’s support they will not be able to proceed with this event at the Oasis.

 

Although this event is not in the major events category beyond a modest visitor economy opportunity (with members travelling from interstate), this event offers an important meeting point/social connection for these ex-serviceman and their families.

 

 

·        The Cure for MND (Motor Neurone Disease) Foundation - $615

 

The Cure for MND (Motor Neurone Disease) Foundation has requested the waiver of the Development Application fees associated with the staging of a fund raising event (Daniher Drive Sports person night) to be held at the Kildare College on 12 October 2017.

 

The MND Foundation is a registered charity that raises funds for medical research to find a cure for Motor Neurone Disease (MND).

 

The applicable Development Application costs were $615.00 (DA17/224).

 

A summary of the available Section 356 budget and this month’s fee waiver requests is provided below:

 

Section 356 financial assistance available budget	$2,972.64
Proposed additional funding proposed to be allocated to the 2017/18 Section 356 Financial Assistance Budget via this report	$10,000.00
PCYC Wagga Wagga Inc.	($130.00)
Wagga Wagga and District Family Historic Society	($420.00)
Committee for Liberty from Violence	($3,077.00)
Task force 72 (Scale Model Ship Association Wagga Wagga)	($720.00)
The Cure for MND (Motor Neurone Disease) Foundation	($615.00)
Total Section 356 Financial Assistance Requests – 23 October  2017 Council Meeting	($4,962.00)
Proposed balance of Section 356 financial assistance budget – available for requests received for the remainder of this financial year	$8,010.64

 

Investment Summary as at 30 September 2017

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

 

Institution	Rating	Closing Balance Invested 31/08/2017 $	Closing Balance Invested 30/09/2017 $	September EOM Current Yield %	September EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
Police Credit Union	NR	1,000,000	1,000,000	2.87%	0.85%	6/12/2016	6/12/2017	12
Banana Coast CU	NR	1,000,000	1,000,000	2.80%	0.85%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.80%	1.70%	2/06/2017	1/06/2018	12
Bank of Sydney	NR	2,000,000	0	0.00%	0.00%	30/09/2016	29/09/2017	12
CUA	BBB	1,000,000	1,000,000	2.80%	0.85%	9/02/2017	5/01/2018	11
AMP	A	2,000,000	2,000,000	2.60%	1.70%	2/08/2017	2/08/2018	12
ME Bank	BBB	2,000,000	2,000,000	2.80%	1.70%	16/12/2016	16/10/2017	10
CUA	BBB	1,000,000	1,000,000	2.75%	0.85%	3/03/2017	2/03/2018	12
Suncorp-Metway	A+	2,000,000	2,000,000	2.60%	1.70%	7/06/2017	3/01/2018	7
NAB	AA-	2,000,000	2,000,000	2.60%	1.70%	8/09/2017	7/09/2018	12
Suncorp-Metway	A+	2,000,000	2,000,000	2.50%	1.70%	9/06/2017	9/10/2017	4
Suncorp-Metway	A+	2,000,000	2,000,000	2.55%	1.70%	9/06/2017	6/11/2017	5
ME Bank	BBB	2,000,000	2,000,000	2.60%	1.70%	22/08/2017	19/04/2018	8
AMP	A	0	1,000,000	2.80%	0.85%	8/09/2017	5/06/2018	9
NAB	AA-	0	2,000,000	2.62%	1.70%	28/09/2017	28/09/2018	12
Total Short Term Deposits		22,000,000	23,000,000	2.67%	19.60%
At Call Accounts
NAB	AA-	3,179,390	3,028,968	1.50%	2.58%	N/A	N/A	N/A
NAB	AA-	19,516,493	14,049,701	2.19%	11.98%	N/A	N/A	N/A
AMP	A	182,165	182,498	2.15%	0.16%	N/A	N/A	N/A
Beyond Bank	BBB+	148,552	148,698	1.00%	0.13%	N/A	N/A	N/A
CBA	AA-	51,677	51,634	1.35%	0.04%	N/A	N/A	N/A
Total At Call Accounts		23,078,276	17,461,500	2.06%	14.88%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.85%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.56%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.70%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.85%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.84%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.84%	11/03/2015	11/03/2018	36
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.70%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.85%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.85%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.85%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.85%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.70%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.56%	10/03/2017	10/03/2022	60
Total Medium Term Deposits		19,980,000	19,980,000	3.25%	17.03%
Institution	Rating	Closing Balance Invested 31/08/2017 $	Closing Balance Invested 30/09/2017 $	September EOM Current Yield %	September EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Floating Rate Notes - Senior Debt
Bendigo-Adelaide	BBB+	1,007,254	1,003,564	BBSW + 93	0.86%	17/09/2014	17/09/2019	60
BOQ	BBB+	2,022,200	2,015,000	BBSW + 110	1.72%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,006,415	1,009,023	BBSW + 107	0.86%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,006,415	1,009,023	BBSW + 107	0.86%	10/11/2014	6/11/2019	60
ME Bank	BBB	1,001,505	1,003,714	BBSW + 100	0.86%	17/11/2014	17/11/2017	36
ME Bank	BBB	1,001,505	1,003,714	BBSW + 100	0.86%	17/11/2014	17/11/2017	36
Teachers Mutual	BBB	1,007,600	1,002,744	BBSW + 105	0.85%	4/12/2014	4/12/2017	36
Newcastle Permanent	BBB	1,001,805	1,003,974	BBSW + 110	0.86%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,015,800	2,008,000	BBSW + 110	1.71%	3/03/2015	3/03/2020	60
ANZ	AA-	757,961	759,392	BBSW + 82	0.65%	17/04/2015	17/04/2020	60
Heritage Bank	BBB+	1,003,615	1,005,813	BBSW + 115	0.86%	7/05/2015	7/05/2018	36
NAB	AA-	1,006,700	1,008,130	BBSW + 80	0.86%	3/06/2015	3/06/2020	60
Heritage Bank	BBB+	1,003,615	1,005,813	BBSW + 115	0.86%	9/06/2015	7/05/2018	35
CBA	AA-	1,012,214	1,013,912	BBSW + 90	0.86%	17/07/2015	17/07/2020	60
Westpac	AA-	1,011,620	1,013,752	BBSW + 90	0.86%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,004,765	1,008,643	BBSW + 110	0.86%	18/08/2015	18/08/2020	60
Credit Suisse	A	1,006,075	1,008,233	BBSW + 105	0.86%	24/08/2015	24/08/2018	36
Bendigo-Adelaide	BBB+	1,004,765	1,008,643	BBSW + 110	0.86%	28/09/2015	18/08/2020	59
Westpac	AA-	2,023,240	2,027,504	BBSW + 90	1.73%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,018,563	1,021,130	BBSW + 125	0.87%	20/10/2015	20/10/2020	60
Westpac	AA-	4,067,132	4,075,884	BBSW + 108	3.47%	28/10/2015	28/10/2020	60
AMP	A	1,811,961	1,817,501	BBSW + 110	1.55%	11/12/2015	11/06/2019	42
CBA	AA-	1,018,423	1,020,510	BBSW + 115	0.87%	18/01/2016	18/01/2021	60
Rabobank	A+	2,019,800	2,057,038	BBSW + 150	1.75%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,012,704	1,007,043	BBSW + 160	0.86%	22/03/2016	22/03/2019	36
CUA	BBB	2,023,308	2,045,000	BBSW + 160	1.74%	1/04/2016	1/04/2019	36
ANZ	AA-	1,021,792	1,016,251	BBSW + 118	0.87%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,023,922	1,026,779	BBSW + 138	0.88%	21/04/2016	12/04/2021	60
AMP	A	1,017,973	1,021,530	BBSW + 135	0.87%	24/05/2016	24/05/2021	60
Westpac	AA-	1,008,200	1,018,231	BBSW + 117	0.87%	3/06/2016	3/06/2021	60
CBA	AA-	1,021,322	1,023,630	BBSW + 121	0.87%	12/07/2016	12/07/2021	60
ANZ	AA-	2,032,766	2,037,182	BBSW + 113	1.74%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,512,591	1,516,743	BBSW + 117	1.29%	26/10/2016	26/10/2020	48
NAB	AA-	1,014,733	1,016,721	BBSW + 105	0.87%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,506,173	1,510,205	BBSW + 140	1.29%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,004,545	1,007,673	BBSW + 110	0.86%	21/11/2016	21/02/2020	39
Westpac	AA-	1,015,603	1,018,461	BBSW + 111	0.87%	7/02/2017	7/02/2022	60
ANZ	AA-	1,008,464	1,011,832	BBSW + 100	0.86%	7/03/2017	7/03/2022	60
CUA	BBB	754,181	750,825	BBSW + 130	0.64%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	601,587	602,984	BBSW + 130	0.51%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,006,263	1,007,307	BBSW + 142	0.86%	29/06/2017	29/06/2020	36
NAB	AA-	3,022,872	3,013,092	BBSW + 90	2.57%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,002,825	1,004,373	BBSW + 97	0.86%	16/08/2017	16/08/2022	60
Total Floating Rate Notes - Senior Debt		55,452,771	55,566,515		47.36%
Managed Funds
NSW Tcorp	NR	1,296,689	1,312,222	1.20%	1.12%	17/03/2014	1/09/2022	101
Institution	Rating	Closing Balance Invested 31/08/2017 $	Closing Balance Invested 30/09/2017 $	September EOM Current Yield %	September EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Total Managed Funds		1,296,689	1,312,222	1.20%	1.12%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		121,807,736	117,320,236	3.96%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		3,268,510	3,059,050
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		118,539,226	114,261,186

 

Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 47% across a broad range of counterparties. Cash equates to 15% of Council’s portfolio with Term Deposits around 37% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade ADIs (BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are well within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $118.5M to $114.3M.

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed the following investment security during September 2017:

 

 

New Investments – Council purchased the following investment securities during September 2017.

 

 

Rollovers – Council rolled over the following investment security during September 2017:

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totaled $381,756, which compares favourably with the budget for the period of $235,087, outperforming budget for September by $146,669. This is mainly attributable to Council’s Floating Rate Note (FRN) portfolio seeing a slight increase for the September period. It should be noted that many of these investments continue to trade at a premium.

 

The capital market value of these FRN investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is also important to note Council’s investment portfolio balance has consistently been over $100M recently, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the 2017/18 financial year the portfolio balance will reduce with the construction of major projects.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (+1.76%pa), Council’s investment portfolio in total returned 3.96% for September. Short-term deposits returned 2.67%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

 

625   How may councils invest?

(1)  A council may invest money that is not, for the time being, required by the council for any other purpose.

(2)  Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3)  An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4)  The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

Local Government (General) Regulation 2005

 

212   Reports on council investments

(1)  The responsible accounting officer of a council:

(a)  must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i)  if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii)  if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b)  must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2)  The report must be made up to the last day of the month immediately preceding the meeting.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

1⇩.	Section 356 Donation - PCYC Wagga Wagga Inc.
2⇩.	Section 356 Donation - Wagga Wagga and District Family Historic Society
3⇩.	Section 356 Donation - Committee for Liberty from Violence
4⇩.	Section 356 Donation - Liberty From Violence Traffic Management costs
5⇩.	Section 356 Donation - Task Force 72 (Scale Model Ship Association) Wagga Wagga)
6⇩.	Section 356 Donation - MND Foundation (Motor Neurone Disease)

 

 

 

 

 

 

 

 

 

 

RP-2               POL 078 - Financial Assistance Policy and Amended 2017/18 Combined Delivery Program and Operational Plan

Director:       Natalie Te Pohe

         

Analysis:

Amendments to the Policy and the Council’s 2017/18 Combined Delivery Program and Operational Plan were placed on public exhibition for 28 days. With no submissions received, these documents are now presented to Council for consideration and adoption.

 

 

Recommendation That Council: a       note that no submissions were received as a result of the public exhibition of the draft POL 078 Financial Assistance Policy and amended 2017/18 Combined Delivery Program and Operational Plan b       note the minor amendments included in the proposed POL 078 Financial Assistance Policy c        adopt the POL 078 Financial Assistance Policy d       adopt the revised 2017/18 Combined Delivery Program and Operational Plan e       rescind POL 093 Subsidy for Waste Disposal by Charitable Organisations Policy f        delegate to the Mayor, or in their absence, the Deputy Mayor, the authority to approve the provision of financial assistance from the Mayoral Discretionary Fund of up to $1,000 to be applied in accordance with POL 078 Financial Assistance Policy, consistent with s377 of the Local Government Act 1993 g       delegate to the General Manager, the authority to approve the provision of financial assistance of up to $500 to be applied in accordance with POL 078 Financial Assistance Policy, consistent with s377 of the Local Government Act 1993

 

Council, at its meeting of 28 August 2017, resolved (17/285):

 

That Council:

a   endorse the draft POL 078 Financial Assistance Policy, that is to be placed on public exhibition for a period of 28 days from 3 September 2017 to 1 October 2017 and invites public submissions on the draft Policy

b   endorse the proposed amendments to the 2017/18 Combined Delivery Program and Operational Plan, that are to be placed on public exhibition for a period of 28 days from 3 September 2017 to 1 October 2017 and invites public submissions on the following:

i    Amend the Small Business (New Category) title on Page 15 to be “Economic Development Grants Program”

ii   Amend the Community S356 program title on Page 15 to be “Waiving of Fees and Charges in accordance with POL 078 Financial Assistance Policy”

iii  Amend Page 15 to include a new line in the “Other” list to be “Mayoral Discretionary Fund (in accordance with POL 078 Financial Assistance Policy”) with a $1,000 allocation, consistent with the current budget allocation for 2017/18

iv  Amend Page 15 to include a new line in the “Other” list showing “Waiving of Gregadoo Waste Management Centre Fees (in accordance with POL 078 Financial Assistance Policy)” with a $10,000 allocation, consistent with the current budget allocation for 2017/18

c   receive a further report following the public exhibition and submission period:

i    addressing any submissions made in respect of the proposed POL 078 Financial Assistance Policy

ii   proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

iii  proposing rescission of POL 093 Subsidy for Waste Disposal by Charitable Organisations Policy

iv  proposing to provide a delegation to the Mayor of up to $1,000 for the approval of providing financial assistance from the Mayoral Discretionary Fund in accordance with POL 078 Financial Assistance Policy, or in their absence, the Deputy Mayor, consistent with s377 of the Local Government Act 1993

v   proposing to provide a delegation to the General Manager of up to $500 for the approval of providing financial assistance in accordance with POL 078 Financial Assistance Policy, consistent with s377 of the Local Government Act 1993

 

This Policy and the revised 2017/18 Combined Delivery Program and Operational Plan was placed on public exhibition for a period of 28 days. The exhibition period commenced on 3 September 2017 and the submission period concluded on 1 October 2017 with no submissions being received.

 

During the Public Forum – Development Assessment and Policy held on 18 September 2017, officers indicated that there would be modifications required to the Policy and the application process to ensure that individuals could seek a waiver or subsidy of Gregadoo Waste Management Centre Fees. All applications would still be assessed in relation to the community benefits that any waiver may provide. These modifications have now been included in the Policy presented for adoption.

 

The current annual financial assistance program reflects an approximate $1.4M that Council contribute to the community. Officers are aware of other programs that occur based on historical agreements or former Council resolutions that are not necessarily contained within the Combined Delivery Program and Operational Plan, but they are contained within Council’s Long Term Financial Plan.

 

A review of the process will be undertaken in the coming months to ensure that there is an improved alignment between what is contained in the Long Term Financial Plan and the Combined Delivery Program and Operational Plan, which will improve the transparency, equity and integration of the process.

POL 078 Financial Assistance Policy has been revised and is now presented for Council adoption.

 

POL 093 Subsidy for Waste Disposal by Charitable Organisations Policy is proposed to be rescinded.

 

Other Council policies are relevant and have been included in the proposed POL 078 Financial Assistance Policy as a related document however, they do not require changes as a result of the proposed adoption.

 

Council’s revised 2017/18 Combined Delivery Program and Operational Plan is presented for adoption.

The Government Information (Public Access) Act 2009 is also relevant.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This Policy is a control mechanism that provides a segregation of duties, and the resolution seeks Council delegation to the Mayor and General Manager that assists in addressing the potential risk to Council of corruption leading to a loss of reputation and / or a financial loss to Council.

 

Internal / External Consultation

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

In revising the Policy, the following areas of Council were consulted:

 

·        Finance

·        Commercial Development

·        Commercial Operations

·        Community Services

·        Audit, Risk & Governance

·        Economic Development

·        Waste

·        Executive Support

 

The Mayor has also been consulted in relation to the Mayoral Discretionary Fund and Councillors were provided with an overview of some required amendments to the Policy at the Public Forum – Development Assessment and Policy held on 18 September 2017, where the following Councillors were in attendance:

 

·        Cr Greg Conkey (Mayor)

·        Cr Dallas Tout (Deputy Mayor)

·        Cr Dan Hayes

·        Cr Yvonne Braid

·        Cr Tim Koschel

·        Cr Rod Kendall

·        Cr Vanessa Keenan

 

 

1⇩.	POL078 - Financial Assistance Policy
2⇩.	Amended 2017/18 Combined Delivery Program and Operational Plan

 

 

 

 

 

 

RP-3               Annual Financial Statements 2016/17

Author:          Carolyn Rodney

Director:       Natalie Te Pohe

         

Analysis:

The 2016/17 Financial Statements have been completed by Council staff, and have recently been audited by the NSW Audit Office.

 

 

Recommendation That Council: a       note the comments from the Audit, Risk & Improvement Committee regarding the 2016/17 Financial Statements b       approve the signing of the 2016/17 Financial Statements pursuant to Section 413 (2c) of the Local Government Act 1993 c        approve the movements to and from Restricted Assets (Reserves) as at 30 June 2017 as detailed in Note 6 (c) - Cash & Investments d       receive a presentation from the NSW Audit Office on the audited financial reports and auditors report at the 27 November 2017 Council Meeting, pursuant to Section 418 (1)

 

The 2016/17 Annual Financial Statements have been prepared and Council’s external auditors, NSW Audit Office have completed their audit. It is a requirement of the Local Government Act that Council prepare a statement on the General Purpose and Special Purpose Financial Reports prior to sign off by the auditor. These statements must be signed by the Mayor, one Councillor, the General Manager and the Responsible Accounting Officer. The Financial Statements will remain in a draft form until the audit is completed.

 

This statement is required to be signed and included in the Financial Statements prior to the auditor providing the final reports. The financial statements together with the auditors’ reports must be forwarded to the Office of Local Government by 31 October 2017.

 

The 2016/17 financial statements were presented to the Audit, Risk & Improvement Committee (ARIC) at its meeting on 5 October 2017. The report from the Chairperson is included in the Committee meetings minutes in a separate report – CM-2, with an extract provided below for Councillor’s information:

 

Extract from the Report from the ARIC Chairperson:

The reports describe an organisation in a strong financial position. They reflect, in the short term, a number of major projects that did not commence during the year and, in the long term, the challenges of maintaining and renewing Council’s asset base.

 

The Committee had the opportunity to hear a report from executives of the NSW Audit Office, Council’s new external auditor, and following discussion, formally received and noted the draft Report on the Conduct of the Audit and draft Client Service Report. The Committee believes the new approach of the Audit Office and Council management’s positive response to the new regime has added further to the quality of Council’s financial management.

The ARIC suggested additional information to be included in the 2016/17 draft Financial Statements, which included for example adding additional footnotes where appropriate to provide further information to the reader of the financial statements.  This additional information has been included in the draft financial statements attached to this report.

 

Summary of 2016/17 Key Results

 

·        Operating Surplus of $32.6M

·        Net Operating deficit before capital grants and contributions of ($9.4M)

·        Investment Income increase from prior year of $771K as a result of the higher than anticipated investment portfolio balance, and a strong year of floating rate note returns earning well above the current cash rate.

·        New Infrastructure, Property, Plant and Equipment of $53.8M ($34.9M renewal assets; $19M new assets).

 

2016/17 Financial Overview

 

Council’s financial performance for the 2016/17 financial year has improved in comparison to the previous financial year’s result. The draft financial statements show a preliminary net operating surplus of $32.6M (including capital grants and contributions) compares favourably to the 2015/16 result of $4.26M surplus which is mainly due to the $23.5M increase in grants and contributions ($5.9M additional for operating and $17.6M additional in capital). The main contributor to the increase in the capital grants was the $20.3M received for the Bomen Riverina Intermodel Freight Hub Stage 1 Roadworks project.

 

As of 30 June 2017 Council held $35.7M in internal reserves, an increase of $4.6M on the previous year. The increase has been mainly due to the following:

 

·        Grant Commission Reserve – $5M received for the prepayment of the Financial Assistance Grant relating to the 2017/18 financial year

 

·        Fit for the Future Reserve – an additional $2.1M has been transferred to this reserve, bringing the balance up to $3.03M. Council’s Fit for the Future submission notes an annual target of identifying efficiencies of $800K and also additional operating income of $300K for asset renewals. A detailed program of priority works will be established during the 2017/18 financial year.

 

Extract from the draft 2016/17 financial statements:

 

 

 

 

 

 

 

 

 

 

 

A copy of the Draft Financial Statements is attached to this report.

 

Whilst this report and associated attachments show Council’s financial performance and position for the 2016/17 financial year, the adoption of this report by the Council has no financial implications.

Local Government Act 1993

413 Preparation of Financial Reports

(1) A council must prepare financial reports for each year, and must refer them for audit as soon as practicable (having regard to the requirements of section 416 (1)) after the end of that year.

Note : Under section 416 (1), a council's financial reports for a year must be prepared and audited within 4 months after the end of the year concerned, and under section 428 (2) (a) the audited financial reports must be included in the council's annual report.

(2) A council's financial reports must include:

(a) a general purpose financial report, and

(b) any other matter prescribed by the regulations, and

(c) a statement in the approved form by the council as to its opinion on the general purpose financial report.

(3) The general purpose financial report must be prepared in accordance with this Act and the regulations and the requirements of:

(a) the publications issued by the Australian Accounting Standards Board, as in force for the time being, subject to the regulations, and

(b) such other standards as may be prescribed by the regulations.

 

 

418   Public notice to be given of presentation of financial reports

(1)  As soon as practicable after a council receives a copy of the auditor’s reports:

(a)  it must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor’s reports, to the public, and

(b)  it must give public notice of the date so fixed.

(2)  The date fixed for the meeting must be at least 7 days after the date on which the notice is given, but not more than 5 weeks after the auditor’s reports are given to the council.

Note. Unless an extension is granted under section 416, the meeting must be held on or before 5 December after the end of the year to which the reports relate.

(3)  The public notice must include:

(a)  a statement that the business of the meeting will include the presentation of the audited financial reports and the auditor’s reports, and

(b)  a summary, in the approved form, of the financial reports, and

(c)  a statement to the effect that any person may, in accordance with section 420, make submissions (within the time provided by that section and specified in the statement) to the council with respect to the council’s audited financial reports or with respect to the auditor’s reports.

(4)  Copies of the council’s audited financial reports, together with the auditor’s reports, must be kept available at the office of the council for inspection by members of the public on and from the date on which public notice of the holding of the meeting is given and until the day after the meeting (or any postponement of the meeting).

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

The NSW Audit Office will provide Council with a final Management Letter by 30 November 2017, with the Interim Management Letter previously discussed at the 10 August 2017 Audit, Risk & Improvement Meeting. The Interim Management Letter identified six issues with five rating as Moderate and one rated as Low.  Council officers will undertake the actions that will be identified in the Final Management Responses.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Council’s external auditors, NSW Audit Office have liaised with Council’s Finance division.

 

 

1.	2016/17 Draft General Purpose Financial Statements - Provided under separate cover
2.	2016/17 Draft Special Purpose Financial Statements - Provided under separate cover
3.	2016/17 Draft Special Schedules - Provided under separate cover
4.	2016/17 GPFS Councillor Statement - Provided under separate cover
5.	2016/17 SPFS Councillor Statement - Provided under separate cover

 

 

 

 

RP-4               Wagga Wagga Main City Levee - Federal Grant Acceptance

Author:          Darryl Woods

Director:       Caroline Angel

         

Analysis:

The Federal Government, under the Community Development Grants (CDG) programme have formally offered funding of up to $9M (GST exclusive) for the development of the Main Wagga Wagga City Levee.   The agreement was negotiated between Council Staff and the Federal Department of Infrastructure, and is recommended to Councillors for acceptance.

 

 

Recommendation That Council: a       accept the Federal Government grant offer of $9M for delivery of the Main Wagga Wagga City Levee b       authorise the affixing of Council’s Common Seal to all relevant documents as required

 

The Federal Government has delivered on its promise of funding for the upgrade to Wagga Wagga City Levees. Under the Community Development Grants (CDG) program, the Department of Infrastructure and Regional Development have formally offered funding of up to $9M (GST exclusive) for the development of the Main Wagga Wagga City Levee per attached letter.

 

This $9M contribution towards the Main City Levee Bank project Stage 1 was included in Council’s Long Term Financial Plan as a funding source for the total estimated project construction budget of $23,238,310.  This project budget includes both the upgrading of the Main City Levee (1 in 100 year level of protection) and the North Wagga Levee (1 in 20 year level of protection).

N/A

 

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

 

Acceptance of funding will allow Council to proceed promptly with the project.

Consultation has taken place with the various funding bodies and regulatory authorities including the Office of Environment and Heritage and the Commonwealth Department of Infrastructure as well internal consultation with relevant Council staff

 

 

1⇩.

Department of Infrastructure and Regional Development - Funding Letter of Offer

 

 

 

 

 

RP-5               Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan

Author:          Shaula Siregar

Director:       Caroline Angel

         

Analysis:

This report recommends that Council receive the draft Wagga Wagga Floodplain Risk Management Study and Plan. Staff now seek to place the document on public exhibition and undertake community consultation sessions and invite public submissions on the document during the exhibition and consultation period

 

 

Recommendation That Council: a       receive the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan b       place the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan on public exhibition for a minimum of 28 days from 24 October 2017 to 21 November 2017 and invite public submissions on the draft document during the exhibition and consultation period c        endorse the preparation of a formal submission by staff in response to the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan d       receive a further report following the public exhibition and consultation period that will consider: i         in consultation with WMAwater Pty Ltd, any submission made in respect of the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan ii        proposing adoption of the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Council at its Ordinary Meeting on 14 December 2015 resolved the following:

 

That Council:

 

a       accept the offer of WMAwater Pty Ltd to carry out the Wagga Wagga Revised Floodplain Risk Management Study and Plan, including a Vegetation Management Plan at a cost of $150,998 (ex GST) inclusive of an estimate for a Vegetation Management Plan

b       authorise the General Manager or his delegate to enter into a contract with WMAwater Pty Ltd for the provision of the Wagga Wagga Revised Floodplain Risk Management Study and Plan

c        authorise the affixing of Council’s Common Seal to all relevant documents as required

 

 

The primary objective of this study is to provide Council with a revised Floodplain Risk Management Study & Plan (FRMS&P) for the Murrumbidgee River floodplain that considers the recommendations of the Wagga Wagga FRMS&P 2009, identifies current floodplain risk using the most recent modelling and investigates and recommends appropriate risk management strategies.

 

The draft Wagga Wagga revised FRMS&P (as per attached) has been developed by Council’s consultant WMAwater, in conjunction with officers from Wagga Wagga City Council, NSW Office of Environment and Heritage, NSW State Emergency Service, NSW Local Land Service, NSW Department Planning & Environment and community representatives based on the Floodplain Development Manual from NSW Office of Environment and Heritage.

 

The Floodplain Development Manual supports the NSW Government’s Flood Prone Land Policy in providing for the development of sustainable strategies for managing human occupation and use of the floodplain. These are based upon a hierarchy of avoidance, minimisation (using planning controls) and mitigation works. The manual presents general principles and a process for floodplain risk management to enable Councils and their floodplain risk management committees to understand flood behaviour and impacts.

 

The Floodplain Risk Management Process (as illustrated in Figure 1 attached) is directly linked to Council’s strategic planning process as Council needs to examine the merit (including impacts on personal safety and property damage) of different types and extents of development in the various flood prone areas. Formulation of strategic plans provides for proper and full consideration of the complete range of land use and management options and their interaction with flood risk.

 

Council has identified five key outcomes of the FRMS&P being the following:

 

1.   A community informed and engaged in the Floodplain Risk Management Planning process;

2.   A vegetation management plan;

3.   A strategy to manage the cumulative effects of development on the floodplain;

4.   Identification and quantification of flood hazards (hydraulic and hazard categorisation); and

5.   Development of preferred mitigation options to concept design stage.

 

Based on the recommendation in the Floodplain Development Manual, multi-variate decision matrices was developed for specific management options, allowing benefit/cost estimates, community involvement in determining social and other intangible values, and local assessment of environmental impacts.

 

The criteria assigned a value in the assessment matrix are:

 

·    Impact on flood behaviour (reduction in flood level, hazard or hydraulic categorisation) over the range of flood events;

·    Number of properties impacted by measure;

·    Technical feasibility (design considerations, construction constraints, long-term performance);

·    Community acceptance and social impacts;

·    Economic merits (capital and recurring costs versus reduction in flood damages);

·    Environmental and ecological benefits;

·    Impacts on the NSW State Emergency Service; and

·    Risk to life.

 

All the above criteria are given a score between -3 and +3, with the exception of Risk to Life and Impacts on NSW State Emergency Service (SES) which is scored between -6 and +6. Risk to Life is scored higher than the other criteria as reducing Risk to Life is considered to be the most important outcome of the current study. Tangible costs and damages are also used as the basis of benefit/cost analysis for some measures. A score has been allocated and endorsed by the Floodplain Risk Management Advisory Committee (FRMAC), and Community Acceptance scores will be updated following the public exhibition period.

 

A range of floodplain risk mitigation options have been assessed using a multi criteria assessment matrix and the result of the options is as follows:

 

Reference	Option	Total Score
L1	Oura Levee	-8
L2	Gumly Gumly Levee	-18
L3A	1% AEP North Wagga Levee Upgrade	-18
L3B	1% AEP North Wagga Levee Upgrade with Hampden Avenue Embankment	-11
L3C	1% AEP North Wagga Levee Upgrade with Hampden Avene Overland Bridge	-14
L4A	5% AEP North Wagga Levee Upgrade	-15
L4B	5% AEP North Wagga Levee Upgrade with Hampden Avenue Embankment	-8
L4C	5% AEP North Wagga Levee Upgrade Hampden Avenue Overland Bridge	-9
L5	Removal of North Wagga Levee	-17
L6	Opening of North Wagga Levee	-16
A1	Future Option: Increase Conveyance beneath Wiradjuri Bridge	1
CM1	Malebo Gap Excavation	-7
CM2	Gobbagombalin Bridge Excavation	-7
BF1	North Wagga Bypass Floodway	-12
R1	Oura Road Raising	4
R2	Sturt Highway Raised (RMS)	11
VMA, VMB, VMAB	Vegetation Management: Reducing Vegetation Roughness	7
VMC, VMD	Vegetation Management: Increasing Vegetation Roughness	-4

 

The Floodplain Risk Management Advisory Committee (FRMAC) is recommending the following options in the table below to be pursued further:

 

Reference	Option	Total Score
L4B     New Option	Undertake Feasibility Studies of: ·    North Wagga 5% AEP levee with Hampden Avenue upgrade including conveyance improvements   ·    Voluntary Purchase and Voluntary House Raising Scheme outside of Main City Levee   The above options are to be completed together to determine if options are feasible and which option is preferred.	-8
VMA, VMB, VMAB	Update the Vegetation Management Plan to reflect new legislative instruments, and draft Standard Operating Practice documents for the vegetation management activities recommended in the completed Vegetation Management Plan.	7
R2 R1 A1	Investigate long term infrastructure upgrades for the following: ·    Raising Sturt Highway (RMS) ·    Raising Oura Road ·    Improve conveyance beneath Wiradjuri Bridge	11 4 1

 

Notwithstanding, the FRMAC also recommends flood response modification options (flood warning system, flood emergency management planning and community flood education) and various proposed planning recommendations. These recommendations will lead the review of Council’s Local Environment Plan (LEP) and Development Control Plan (DCP) in the near future to accommodate the impacts of the development on the floodplain within the Wagga Wagga Local Government Area.

N/A

N/A

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

 

The current adopted plan does not have the benefit of recent flood modelling data or advances in technology, which provides a more informed plan.

Council, in consultation with WMAwater, shall consider any submission made in respect of the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan as recommended by the Floodplain Development Manual.

15 June 2017 – Councillor Briefing Session

Attendees:

·    Cr Yvonne Braid

·    Cr Dan Hayes

 

Non attendees:

·    Mayor Greg Conkey

·    Cr Rod Kendall

·    Cr Vanessa Keenan

·    Cr Paul Funnell

·    Cr Dallas Tout

·    Cr Tim Koschel

·    Cr Kerry Pascoe

 

19 June 2017 – Additional Councillor Briefing Session

Attendees:

·    Cr Yvonne Braid

·    Cr Dallas Tout

·    Cr Tim Koschel

 

Non attendees:

·    Mayor Greg Conkey

·    Cr Rod Kendall

·    Cr Vanessa Keenan

·    Cr Paul Funnel

·    Cr Dan Hayes

·    Cr Kerry Pascoe

 

20 June 2017 – Floodplain Risk Management Advisory Committee (FRMAC) Workshop

 

Invitations were issued to the following:

·    FRMAC voting members

·    Uranquinty Community representatives

·    Ladysmith Community representatives

·    Tarcutta Community representatives

·    Currawarna Community representatives

·    Oura Community representatives

·    Gumly Gumly Community representatives

·    Floodplain Residents Protection Association

 

 

 

 

 

 

6 October 2017 – General Manager Briefing (as per attached)

 

Attendees:

·    James Bolton

·    Caroline Angel

·    Scott Gray

·    Adrian Butler

·    Erin Askew – WMAwater

 

Non attendees:

·    Shaula Siregar

·    Darryl Woods

 

Consultation is to be undertaken by WMAwater and Council staff during the public exhibition period as per the attached Communication Consultation plan.

 

 

1.	Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan - Provided under separate cover NOTE: Due to file size of attachment this will only be available in hard copy
2⇩.	Figure 1 - Floodplain Risk Management Process
3.	Floodplain Risk Management Study and Plan - October General Manager Briefing - Provided under separate cover
4⇩.	Floodplain Risk Management Study and Plan - Public Exhibition Period Community Consultation Plan