Ordinary Meeting of Council

 

 

 

To be held on
Monday
29 January 2018

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 29 January 2018 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Peter Thompson

General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 29 January 2018

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

CONFIRMATIONS OF MINUTES

CM-1           Ordinary Council Meeting - 18 December 2017                             2

DECLARATIONS OF INTEREST                                                                                    2

Reports from Staff

RP-1            DA17/0595 DEMOLITION OF EXISTING DWELLING, CONSTRUCTION OF MULTI DWELLING HOUSING AND COMMUNITY TITLE SUBDIVISION, 19 COCHRANE STREET KOORINGAL, LOT 134 DP 38519                                                 2

RP-2            Anomalies Planning Proposal (PP2017/1) to Amend Wagga Wagga Local Environmental Plan 2010                                                      2

RP-3            Financial Performance Report as at 31 December 2017          2

RP-4            2018 Australian Local Government Women's Association Annual Conference                                                                                           2

RP-5            Youth Engagement Consultation Report                                   2

RP-6            RESPONSE TO NOTICE OF MOTION - LIVESTOCK MARKETING CENTRE AND HEAVY VEHICLE ACCESS                                                                         2

RP-7            POLICY 029 - ASBESTOS POLICY                                                             2

RP-8            POL 053 Corporate Purchase Card Policy                                   2

RP-9            Reinstatement of Airport Fees and Charges                             2

RP-10          AIRPORT BAY 4 EMERGENCY REPAIRS                                                  2

RP-11          RENEWAL OF COMMUNITY, CULTURAL AND SPORTING AGREEMENTS 2

RP-12          Audit, Risk and Improvement Committee Charter                      2

RP-13          Responses to Questions/Business with Notice                          2  

Committee Minutes

M-1              Riverina Regional Library Advisory Committee Meeting - 8 November 2017                                                                                       2

M-2              Floodplain Risk Management Advisory Committee Minutes - 12 December 2017                                                                                       2

M-3              Audit, Risk and Improvement Committee Minutes - 14 December 2017                                                                                                                  2   

 

QUESTIONS/BUSINESS WITH NOTICE                                                                         2

Confidential Reports

CONF-1       CODE OF CONDUCT - CONDUCT REVIEW PANEL                                   2

CONF-2       Major Events, Festivals and Films Sponsorship Applications       2

CONF-3       RFT2018/13 FOOTPATH CONSTRUCTION CONNECTIVITY                       2

CONF-4       RFT2018/02 CONSTRUCTION OF A CAR PARK AND AMENITIES FACILITY LIVESTOCK MARKETING CENTRE (LMC)                                                 2

CONF-5       RFT2018/15 OASIS TILE REMEDIATION                                                    2

CONF-6       RFQ2018/516 Supply of Two 4WD Tractors with Loader and 4-in1 Bucket                                                                                                    2

CONF-7       RFQ2018/517 Supply of Three 4WD Tractors                                 2  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 18 December 2017       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 18 December 2017 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Minutes - 18 December 2017

2

 

 

 

DECLARATIONS OF INTEREST

 

 

 

Reports from Staff

RP-1               DA17/0595 DEMOLITION OF EXISTING DWELLING, CONSTRUCTION OF MULTI DWELLING HOUSING AND COMMUNITY TITLE SUBDIVISION, 19 COCHRANE STREET KOORINGAL, LOT 134 DP 38519

Author:                        Camilla Rocks 

General Manager:    Peter Thompson

         

Analysis:

The report is for a development application and is presented to Council for determination. The application has been referred to Council under 2 provisions of the Wagga Wagga Development Control Plan 2010: 1.  The application is development for multi dwelling housing, where a variation to a numeric control by greater than 10% is proposed. It is proposed to vary the front setback requirement under Clause 9.3.6 from 7.5 metres to 5 metres, which would require a variation of between 3.4% up to 33.3% of the numeric control 2.  Under the provisions of Council Policy POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of Which A Conflict of Interest may Arise, or on Council Owned Land Policy, Council must determine the application because the applicant is acting on behalf of a member of the Wagga Wagga City Council staff, the owner is a staff member, the development does not comply with the provisions of the Wagga Wagga Development Control Plan 2010 and the development  has a development cost greater than $250,000 and is not any of the developments exempted from this policy.

 

 

Recommendation That Council approve DA17/0595 for Demolition of Existing Dwelling, Construction of Multi Dwelling Housing and Community Title Subdivision at 19 Cochrane Street, KOORINGAL NSW 2650 subject to the conditions outlined in the Section 79C Assessment Report for DA17/0595.

 

 

Applicant	Troy Lucas
Owner	Troy Lucas, Shay Lucas, Brett Lucas and Tracey Dawes-Lucas
Development Cost	$690,000
Development Description	The development seeks consent to demolish the existing dwelling and outbuilding, as well as the removal of 4 trees, then construction of three dwellings. Each dwelling is proposed to comprise of 2 bedrooms, study and open plan living and kitchen area. Dwellings 1 and 2 are proposed to have a single garage each, whilst Dwelling 3 to the rear of the allotment is provided with a double garage. An accessway is proposed to be constructed along the southern boundary to provide vehicular access to the dwellings. An additional car space is proposed in the accessway for visitor parking.    The three units are proposed to be subdivided under Community Title, with the common accessway being the community parcel.

 

Key Issues

1. Variation of front setback sought

2. Sewer main across the site with assumed easement

3. Removal of 4 trees

 

Assessment

·        The proposal is defined under the standard definitions contained in the Wagga Wagga Local Environmental Plan 2010 (LEP) as Multi Dwelling Housing (3 or more dwellings (whether attached or detached) on one lot of land, each with access at ground level but does not include a residential flat building.

·        Under the provisions of the LEP, the subject site is within the R1 General Residential zone.

·        The proposal is generally consistent with the R1 objectives because it provides for the housing needs of the community and provides for a variety of housing types and densities.

·        Demolition of the existing dwelling is proposed. The dwelling is not considered to have any heritage significance.

·        According to Council records, the subject site is not contaminated and staff are satisfied the land is suitable for its future purpose, with regard to State Environmental Planning Policy No. 55 Remediation of Land

·        A valid BASIX Certificate was submitted with the application

·        The application was advertised and notified and no submissions were received.

·        Vehicle access and movement areas are satisfactory and sufficient on-site parking is proposed to satisfy DCP requirements.

·        An adequate landscape plan was submitted to satisfy DCP requirements.

·        4 trees are proposed to be removed and no objection was raised from Council’s Parks section.

·        Community title subdivision of the lot is proposed, with 3 residential lots and 1 community lot. A Management Statement was not submitted with the development application but will form part of the subsequent Subdivision Application.

·        The proposal complies with DCP requirements for site area and site cover.

·        Solar access within the development and private open space are assessed as being adequate.

·        The application seeks a variation to front setback for the proposed development. Typical setback in the area is 7.5 metres and the proposed setback varies from 5 metres to 7.2 metres, due to the shape of the lot.  The application provided adequate justification for the variation.

 

Reasons for Approval

 

1.      The proposed development is consistent with the provisions of Wagga Wagga Local Environmental Plan 2010;

2.      The objectives of Sections 2, 7 and 9 of the Wagga Wagga Development Control Plan 2010 (the DCP) are satisfied by the proposed development;

3.      The proposed variation of the front setback, pursuant to Clause 9.3.6 of the DCP, has been justified by the application;

4.      For the abovementioned reasons it is considered to be in the public interest to approve this development application.

 

Site Location

 

The subject site, Lot 134 DP 38519, known as 19 Cochrane Street, Kooringal is an allotment of approximately 1007m² in area. The lot is irregular in shape, with a 14.2m frontage to Cochrane Street, splaying to a 34.4m rear boundary. The lot is generally flat with a slight fall north to south.

 

The site is located on the eastern side of Cochrane Street, approximately 50 metres north of its intersection with Kooringal Road.

 

The surrounding area comprises of residential allotments, with a mix of single dwellings and multi dwelling housing.

 

 

N/A

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

 

Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the one proposed variation of a control is minor.

See attached s79C report for details of all consultation.

 

 

1.	DA17/0595 Section 79C Report - Provided under separate cover
2.	DA17/0595 Plans - Provided under separate cover
3.	DA17/0595 Statement of Environmental Effects - Provided under separate cover

 

 

 

 

RP-2               Anomalies Planning Proposal (PP2017/1) to Amend Wagga Wagga Local Environmental Plan 2010

Author:          Tristan Kell

Director:       Natalie Te Pohe

         

Analysis:

This report provides a summary on the outcome of the exhibition of the Anomalies Planning Proposal (PP2017/1), and seeks support for minor amendments to the Planning Proposal. The revised Planning Proposal will be resubmitted to the Department of Planning and Environment for a revised Gateway Determination.

 

 

Recommendation That Council: a       receive and note the submissions made during the exhibition of the Planning Proposal b       support minor amendments to the original Planning Proposal as a result of the submissions received and as outlined in the report c        re-submit the Planning Proposal to the Department of Planning and Environment for Gateway Determination d       adopt the Planning Proposal to amend the Wagga Wagga Local Environmental Plan 2010 if no submissions are received during the second round of public consultation and use Council’s delegated authority to gazette the plan and notify the Department of Planning and Environment accordingly e       receive a further report if any new submissions are received during the second round of public consultation

 

This report provides a summary of the submissions received in relation to the Anomalies Planning Proposal (PP2017/1) to amend the Wagga Wagga Local Environmental Plan 2010.

 

Council at its meeting held on Monday 26 June 2017 resolved:

 

That Council:

a       support the planning proposal to amend the Wagga Wagga Local Environmental Plan 2010

b       submit the planning proposal to the Department of Planning and Environment for Gateway Determination

c        adopt the planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 if no submissions are received

d       receive a further report if submissions are received during the exhibition and submission period:

i        addressing any submission made in respect of the planning proposal

ii       proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

The Planning Proposal

 

The purpose of the Anomalies Planning Proposal is to:

 

·    Amend inconsistency in the land use table.

·    Rectify minor errors in the zoning, minimum lot size, maximum height of building and floor space ratio maps.

·    Correct an omission in the heritage map

·    Revise an item in Schedule 5 Environmental Heritage.

 

Prior to exhibition, the Planning Proposal was amended as per the Gateway Determination to:

 

·    Include a minimum lot size map amendment for lots on the Sturt Highway, Gumly Gumly proposed to be rezoned from RE1 Public Recreation to RU1 Primary Production.

·    Identify that lots on the Sturt Highway, Gumly Gumly are privately owned.

 

Public Consultation

 

The Anomalies Planning Proposal was placed on public exhibition from 16 September 2017 to 14 October 2017.

 

Twelve submissions (provided under separate cover) have been received. The issues raised in the submissions are summarised below together with Council officer comments. The majority of submissions received include matters that are not relevant to the current proposal and / or suggestions that may be considered as part of a separate Planning Proposal.

 

Submission	Summary	Officer Comments
1.	This submission is requesting a rezoning for residential purposes and or amendment to minimum lot size in the Gregadoo Road precinct. The submission provides the following reasons for the request: ·    Public services are available in the area. ·    Revitalises the Gregadoo Road Precinct. ·    Population density is low in the area. ·    Supports future growth and diversity.	The proposed rezoning and reduction in the minimum lot size  is not an anomaly and a separate application for rezoning and or reduction in minimum lot size requirement will be required and considered on its own merits.
2 & 3	Both submissions are  requesting a rezoning in Cartwrights Hill from RU6 Transition to either IN1 General Industry, IN2 Light Industry or R5 Large Lot Residential with a one hectare minimum lot size. The submissions provide the following reasons for the request: ·    RU6 Transition zone restricts development. ·    There are no major noise and odour impacts. ·    The property has a sealed road frontage. ·    LEP1985 / DCP 1986 zoned the property Residential 2a. ·    A R5 Large Lot Residential zone for six, one hectare residential lots will have minimal impact on the local environment.	The submission is noted, but cannot be processed as part of the current Anomalies Planning Proposal. A separate application for rezoning and / or reduction in minimum lot size will be required and will be assessed on its own merits. It should also be noted that the RU6 Transition zone minimises the potential for conflict between residential properties and the Bomen Industrial Sewerage Treatment Facility (BISTF) and industrial activities. The transition zone provides a buffer that reduces potential impacts from noise, odour, dust or pollution. Support of a rezoning and/or will result in the removal of a buffer area is unlikely to be supported.
4.	The submission indicates no objection to amending the minimum lot size in Copland Street under Item 11 of the anomalies planning proposal.   The submission also requests the rezoning of part of a property in Copland Street from RE1 Public Recreation zone to IN2 Light Industrial and provides the following reasons for the request: ·    This will align the IN2 Light Industrial zone with the rear property boundary. ·    The IN2 Light Industrial zone aligns with the rear boundary of most properties along Copland Street.	Noted.           The current zoning alignment reflects flooding constraints and land acquisition mapping. The proposed rezoning is not an anomaly and requires a separate application for rezoning that will be considered on its own merits.
5.	This submission supports Land Zoning Map Amendment – Item 12, but requests that the boundary follow the shape of the public easement.   The following reason is provided for the suggested change: ·    The boundary is inconsistent with the boundary of Council’s easement. ·    The RE1 zone impacts on the privacy of common areas. ·    The RE1 Public Recreation zone should not extend further than the easement for public access.	This submission is supported because: ·    The revised boundary line is consistent with the angle of the boundary of adjoining properties. ·    The boundary line cannot include a public easement. ·    Buildings should not be encouraged within a transmission line easement.   The boundary of the R3 Medium Density Residential zone in Land Zoning Map Amendments – Item 12 has been revised accordingly. The boundary now follows the western boundary of the transmission line easement.   The Department of Planning and Environment has advised that the amendment is minor and that an altered Gateway Determination is not required for this item on the basis that adequate justification is provided.
6.	This submission requests the rezoning of 103 Gurwood Street from Special Use to R1 General Residential and provides the following reasons for the request: ·    The site is vacant. ·    Residential uses are more appropriate.	The submission is noted, but cannot be processed as part of the current Anomalies Planning Proposal. A separate application for rezoning will be required and will be assessed on its own merits.
7.	This submission is requesting a rezoning of a property in the Holbrook area from E2 Environmental Zone to R5 Large Lot Residential and a reduced minimum lot size. The following reasons are put forward in support of the request. ·    Consistent with adjoining zoning. ·    Correct inappropriate zoning and minimum lot size. ·    R5 Large Lot Residential zone with a two hectare minimum lot size is consistent with other land in Glenoak. ·    Integration with expanding Glenoak. ·    Existing minimum lot size restricts subdivision into three two hectare residential allotments. DCP 2005 provided for three two hectare lots.	The proposed rezoning cannot be processed as part of the current Anomalies Planning Proposal. A separate application for rezoning and / or reduction in minimum lot size will be required and will be assessed on its own merits. It should also be noted that the site contains an Endangered Ecological Community. This is a significant consideration and will need to be addressed as part of any future planning proposal to rezone the site.
8.	This submission is requesting the subdivision of a large rural lifestyle block in Springvale and provides the following reasons for the request: ·    Land shortage in Wagga Wagga. ·    Demand for larger residential blocks. ·    Better utilisation of land.	The submission is noted, but cannot be processed as part of the current Anomalies Planning Proposal. A separate application to reduce the minimum lot size will be required and will be assessed on its own merits.
9.	This submission is opposed to the minimum lot size proposed for a property in Copland Street under Item 11. The proposal is not supported for the following reasons: ·    Rezoning flood prone land transfers flooding to other properties, minimising the land use of these properties. ·    Development increases runoff and flood waters back up Marshalls Creek. ·    Rezoning is anticipated if the minimum lot size is changed from 200 hectares to nil.   The submission also does not support Lot Size Map Amendment - Item 10 in Governors Hill because it creates further residential development.             The submission is also opposed to the  proposal under Item 25 to  rezone a property in Lavender Place and Maple Road as this land could provide access to the property.	The proposal under Item 11 is not to rezone any properties. The Planning Proposal seeks to amend the minimum lot size from 200 hectares to nil. This is consistent with all other land zoned IN2 Light Industrial.           Lot Size Map Amendment – Item 10 amends the 200 hectare minimum lot size to 0.4 hectares to be consistent with the existing R5 Large Lot Residential zone and existing subdivision approvals. The proposed amendment does not create additional development opportunities.     The intention of the proposal under Item 25 is to rezone part of 4, 5 and 6 Lavender Place from RE1 Public Recreation to R1 General Residential to acknowledge the existing use of the lots.   The proposed amendment does not affect the existing access way.
10.	This submission has no objection to Land Zoning Map Amendment – Item 16.   The submission requests the rezoning of a property in Sunset Lane, Kapooka from RU1 Primary Production to R5 Large Lot Residential and provides the following reasons for the request: ·    The E2 Environmental Protection zone needs to be realigned because most of the land is not heavily vegetated. ·    A R5 Large Lot Residential zone is consistent with plans to incorporate the corridor within the City and provides serviced rural residential allotments.	Noted.       The proposed rezoning cannot be processed as part of the current Anomalies Planning Proposal. A separate application for rezoning will be required and will be assessed on its own merits.
11.	This submission relates to Item 18 that aims to rezone part of the Birramal Reserve from RE1 Public Recreation to E2 Environmental Protection and  and requests that access to the Widradjuri Walking track be retained.   This submission has no objection to Land Zoning Map amendment - Item 19 to rezone the Ashmont Service Station from E2 Environmental Protection to R1 General Residential.	The proposed rezoning from E2 Environmental Protection to R1 General Residential will not change the existing access arrangement to the Wiradjuri Walking Track.       Noted.
12.	This submission is to include an additional lot as part of the current planning proposal under Item 3 to rezone part of 103 Travers Street from SP2 Infrastructure to RU1 Primary Production. The submission requests that Lot 5 DP848787 be included in the anomalies proposal. The following reasons are put forward in support of the request: ·    Part of the privately owned site is zoned SP2 Infrastructure. The correct zone for the whole site is RU1 Primary Production.	This submission is supported and can be included as part of the current Anomalies Planning Proposal. The Planning Proposal has been revised and now includes this site.   The Department of Planning and Environment supports including the additional lot in the anomalies proposal, but requires an altered Gateway Determination.  The revised proposal will also require re-exhibition to adjoining neighbours for 14 days after the Gateway Determination.

N/A

Environmental Planning and Assessment Act 1979

Wagga Wagga Local Environmental Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

No specific issues identified.

Internal consultation occurred with Council Officers and the anomalies proposal with the suggested changes are supported.

 

A second round of public exhibition will occur in accordance with the Environmental Planning and Assessment Act 1979 and per the advice of the Department of Planning and Environment.

 

 

1.	Planning Proposal PP2017/1 Revised Planning Proposal - Provided under separate cover
2.	Planning Proposal PP2017/1 Submissions - Provided under separate cover

 

 

RP-3               Financial Performance Report as at 31 December 2017

Author:          Carolyn Rodney

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 December 2017.

 

 

Recommendation That Council: a       approve the proposed 2017/18 budget variations for the month ended 30 December 2017 and note the surplus budget position as presented in this report b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c        note details of the external investments as at 31 December 2017 in accordance with section 625 of the Local Government Act

 

Wagga Wagga City Council (Council) forecasts a surplus budget position as at 31 December 2017. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of December that is mainly attributable to the higher than anticipated portfolio balance.

 

Key Performance Indicators

 

OPERATING INCOME

Total operating income is 50% of approved budget, which is tracking to budget for the end of December (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 79%.

 

OPERATING EXPENSES

Total operating expenditure is 49% of approved budget and is tracking to budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 17% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 34% of approved budget.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revised Budget Result - Surplus/(Deficit)	$’000s
Original 2017/18 Budget Result as adopted by Council Total Budget Variations approved to date Council report variations not included above – 27 November 2017 Council Meeting: -  CONF-7 Grazing Licence EOI at GWMC -  CONF-8 Grazing Licence Agreement – Surplus Sewer Land Budget variations for December 2017	$0 $0 $0 $5K $2K $0
Proposed revised budget result for 31 December 2017	$7K

 

The proposed Budget Variations to 31 December 2017 are listed below:

 

 

Current Restrictions

 

RESERVES SUMMARY
31 DECEMBER 2017
	Approved Changes
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 18.12.17	RECOMMENDED CHANGES for Council Resolution	REVISED BALANCE
Externally Restricted
Developer Contributions	(21,947,807)	3,374,249	4,733,577		(13,839,982)
Sewer Fund Reserve	(24,045,646)	1,229,992	4,609,319		(18,206,335)
Solid Waste Reserve	(15,824,723)	4,878,008	1,361,377		(9,585,338)
Specific Purpose Unexpended Grants/Contributions	(4,956,776)	0	4,956,776		0
SRV Levee Reserve	(1,167,316)	0	1,167,316		0
Stormwater Levy Reserve	(2,940,246)	(587,206)	451,268		(3,076,184)
Total Externally Restricted	(70,882,514)	8,895,043	17,279,633	0	(44,707,838)
Internally Restricted
Airport Reserve	(371,610)	(386,660)	101,914		(656,355)
Art Gallery Reserve	(30,990)	(21,000)	0		(51,990)
Ashmont Community Facility Reserve	(4,500)	(1,500)	0		(6,000)
Bridge Replacement Reserve	(240,240)	(100,000)	153,573		(186,667)
CBD Carparking Facilities Reserve	(891,982)	0	129,191		(762,792)
CCTV Reserve	(64,476)	(10,000)	0		(74,476)
Cemetery Perpetual Reserve	(157,605)	(125,146)	144,084		(138,667)
Cemetery Reserve	(193,116)	(161,330)	100,000		(254,446)
Civic Theatre Operating Reserve	0	(50,000)	0		(50,000)
Civic Theatre Technical Infra Reserve	(105,450)	(50,000)	57,100		(98,350)
Civil Projects Reserve	(155,883)	0	0		(155,883)
Community Amenities Reserve	(5,685)	0	0		(5,685)
Community Works Reserve	0	0	(62,869)		(62,869)
Council Election Reserve	(166,776)	(73,095)	0		(239,871)
Emergency Events Reserve	(133,829)		(86,331)		(220,160)
Employee Leave Entitlements Gen Fund Reserve	(3,184,451)	0	0		(3,184,451)
Environmental Conservation Reserve	(131,351)	0	0		(131,351)
Estella Community Centre Reserve	(230,992)	0	0		(230,992)
Family Day Care Reserve	(169,356)	(123,944)	0		(293,300)
Fit for the Future Reserve	(3,033,479)	(2,265,725)	542,464	63,610	(4,693,130)
Generic Projects Saving	(1,040,610)	20,000	93,727		(926,883)
Glenfield Community Centre Reserve	(17,704)	(2,000)	0		(19,704)
Grants Commission Reserve	(4,956,776)	0	4,956,776		0
Grassroots Cricket Reserve	(70,992)	0	0		(70,992)
Gravel Pit Restoration Reserve	(761,422)	0	25,000		(736,422)
Gurwood Street Property Reserve	(50,454)	0	0		(50,454)
Information Services	(378,713)	250,000	8,000		(120,713)
Infrastructure Replacement Reserve	(136,098)	(48,071)	954		(183,215)
Insurance Variations Reserve	(28,644)	0	0		(28,644)
Internal Loans Reserve	(674,661)	(851,794)	850,468		(675,986)
Lake Albert Improvements Reserve	(53,867)	(50,000)	56,078		(47,789)
LEP Preparation Reserve	(28,301)	14,636	11,120		(2,545)
Livestock Marketing Centre Reserve	(7,267,731)	(1,180,017)	4,053,725		(4,394,024)
Museum Acquisitions Reserve	(39,378)	0	0		(39,378)
Oasis Building Renewal Reserve	(172,000)	(32,147)	121,000		(83,147)
Oasis Plant Reserve	(1,115,347)	90,000	85,770		(939,577)
Parks & Recreation Projects	(79,648)	0	74,360		(5,288)
Pedestrian River Crossing (old Riverside) Reserve	(198,031)	48,031	150,000		0
Plant Replacement Reserve	(5,893,831)	1,804,934	1,059,675		(3,029,223)
Playground Equip Replacement Reserve	(59,181)	(105,679)	0		(164,860)
Project Carryovers Reserve	(1,276,882)	0	1,276,882		0
Public Art Reserve	(173,283)	(23,669)	53,969		(142,983)
Robertson Oval Redevelopment Reserve	(86,697)	0	0		(86,697)
Senior Citizens Centre Reserve	(13,627)	(2,000)	0		(15,627)
Sister Cities Reserve	(36,527)	(10,000)	0		(46,527)
Stormwater Drainage Reserve	(183,420)	0	3,177		(180,242)
Strategic Real Property Reserve	(702,792)	0	(380,000)		(1,082,792)
Street Lighting Replacement Reserve	(74,755)	(30,000)	0		(104,755)
Subdivision Tree Planting Reserve	(272,621)	(20,000)	0		(292,621)
Sustainable Energy Reserve	(520,442)	35,000	60,000		(425,442)
Traffic Committee Reserve	(50,000)	(50,000)	0		(100,000)
Total Internally Restricted	(35,686,205)	(3,511,177)	13,639,806	63,610	(25,493,966)
Total Restricted	(106,568,720)	5,383,866	30,919,439	63,610	(70,201,805)

 

 

 

 

 

 

Section 356 Financial Assistance Requests

 

No Section 356 financial assistance requests are submitted for consideration at the 29 January 2018 Ordinary Council meeting.

 

 

Investment Summary as at 31 December 2017

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

 

Institution	Rating	Closing Balance Invested 30/11/2017 $	Closing Balance Invested 31/12/2017 $	December EOM Current Yield %	December EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
Short Term Deposits
Police Credit Union	NR	1,000,000	0	0.00%	0.00%	6/12/2016	6/12/2017	12
Banana Coast CU	NR	1,000,000	1,000,000	2.80%	0.85%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.80%	1.70%	2/06/2017	1/06/2018	12
CUA	BBB	1,000,000	1,000,000	2.80%	0.85%	9/02/2017	5/01/2018	11
AMP	A	2,000,000	2,000,000	2.60%	1.70%	2/08/2017	2/08/2018	12
CUA	BBB	1,000,000	1,000,000	2.75%	0.85%	3/03/2017	2/03/2018	12
Suncorp-Metway	A+	2,000,000	2,000,000	2.60%	1.70%	7/06/2017	3/01/2018	7
NAB	AA-	2,000,000	2,000,000	2.60%	1.70%	8/09/2017	7/09/2018	12
ME Bank	BBB	2,000,000	2,000,000	2.60%	1.70%	22/08/2017	19/04/2018	8
AMP	A	1,000,000	1,000,000	2.80%	0.85%	8/09/2017	5/06/2018	9
NAB	AA-	2,000,000	2,000,000	2.62%	1.70%	28/09/2017	28/09/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.67%	1.70%	5/10/2017	5/10/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.85%	16/10/2017	16/10/2018	12
Auswide	BBB-	0	2,000,000	2.70%	1.70%	5/12/2017	5/12/2018	12
Auswide	BBB-	0	1,000,000	2.67%	0.85%	15/12/2017	16/07/2018	7
Total Short Term Deposits		20,000,000	22,000,000	2.68%	18.71%
At Call Accounts
NAB	AA-	3,572,711	860,901	1.50%	0.73%	N/A	N/A	N/A
NAB	AA-	17,103,457	14,632,467	2.19%	12.45%	N/A	N/A	N/A
AMP	A	183,154	183,478	2.15%	0.16%	N/A	N/A	N/A
Beyond Bank	BBB+	148,997	149,149	1.00%	0.13%	N/A	N/A	N/A
CBA	AA-	58,359	58,321	1.35%	0.05%	N/A	N/A	N/A
Total At Call Accounts		21,066,677	15,884,315	2.14%	13.51%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.85%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.55%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.70%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.85%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.84%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.84%	11/03/2015	11/03/2018	36
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.70%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.85%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.85%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.85%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.85%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.70%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.55%	10/03/2017	10/03/2022	60
ING Bank	A	1,000,000	1,000,000	2.92%	0.85%	16/10/2017	16/10/2019	24
ING Bank	A	2,000,000	2,000,000	2.92%	1.70%	6/11/2017	6/11/2019	24
Total Medium Term Deposits		22,980,000	22,980,000	3.21%	19.54%
Institution	Rating	Closing Balance Invested 30/11/2017 $	Closing Balance Invested 31/12/2017 $	December EOM Current Yield %	December EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
Floating Rate Notes - Senior Debt
Bendigo-Adelaide	BBB+	1,009,267	1,004,654	BBSW + 93	0.85%	17/09/2014	17/09/2019	60
BOQ	BBB+	2,023,800	2,015,400	BBSW + 110	1.71%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,007,927	1,009,952	BBSW + 107	0.86%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,007,927	1,009,952	BBSW + 107	0.86%	10/11/2014	6/11/2019	60
Teachers Mutual	BBB	1,006,700	0	0.00%	0.00%	4/12/2014	4/12/2017	36
Newcastle Permanent	BBB	1,001,178	1,003,184	BBSW + 110	0.85%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,016,000	2,025,484	BBSW + 110	1.72%	3/03/2015	3/03/2020	60
Heritage Bank	BBB+	1,003,787	1,005,973	BBSW + 115	0.86%	7/05/2015	7/05/2018	36
Heritage Bank	BBB+	1,003,787	1,005,973	BBSW + 115	0.86%	9/06/2015	7/05/2018	35
CBA	AA-	1,012,407	1,014,182	BBSW + 90	0.86%	17/07/2015	17/07/2020	60
Westpac	AA-	1,011,817	1,013,772	BBSW + 90	0.86%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,007,817	1,009,902	BBSW + 110	0.86%	18/08/2015	18/08/2020	60
Bendigo-Adelaide	BBB+	1,007,817	1,009,902	BBSW + 110	0.86%	28/09/2015	18/08/2020	59
Westpac	AA-	2,023,634	2,027,544	BBSW + 90	1.72%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,019,286	1,021,430	BBSW + 125	0.87%	20/10/2015	20/10/2020	60
Westpac	AA-	4,067,624	4,075,644	BBSW + 108	3.47%	28/10/2015	28/10/2020	60
AMP	A	1,826,455	1,816,997	BBSW + 110	1.55%	11/12/2015	11/06/2019	42
CBA	AA-	1,019,296	1,021,120	BBSW + 115	0.87%	18/01/2016	18/01/2021	60
Rabobank	A+	2,052,012	2,056,158	BBSW + 150	1.75%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,013,397	1,008,003	BBSW + 160	0.86%	22/03/2016	22/03/2019	36
CUA	BBB	2,025,414	2,030,600	BBSW + 160	1.73%	1/04/2016	1/04/2019	36
ANZ	AA-	1,021,716	1,016,371	BBSW + 118	0.86%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,024,866	1,026,939	BBSW + 138	0.87%	21/04/2016	12/04/2021	60
AMP	A	1,019,876	1,022,060	BBSW + 135	0.87%	24/05/2016	24/05/2021	60
Westpac	AA-	1,017,256	1,019,001	BBSW + 117	0.87%	3/06/2016	3/06/2021	60
CBA	AA-	1,022,506	1,024,679	BBSW + 121	0.87%	12/07/2016	12/07/2021	60
ANZ	AA-	2,035,352	2,039,200	BBSW + 113	1.73%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,515,986	1,519,023	BBSW + 117	1.29%	26/10/2016	26/10/2020	48
NAB	AA-	1,016,516	1,018,511	BBSW + 105	0.87%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,505,591	1,510,235	BBSW + 140	1.28%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,007,037	1,009,103	BBSW + 110	0.86%	21/11/2016	21/02/2020	39
Westpac	AA-	1,018,166	1,019,930	BBSW + 111	0.87%	7/02/2017	7/02/2022	60
ANZ	AA-	1,011,757	1,013,512	BBSW + 100	0.86%	7/03/2017	7/03/2022	60
CUA	BBB	754,875	753,902	BBSW + 130	0.64%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	601,500	603,000	BBSW + 130	0.51%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,005,837	1,000,664	BBSW + 142	0.85%	29/06/2017	29/06/2020	36
NAB	AA-	3,035,271	3,021,699	BBSW + 90	2.57%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,005,867	1,008,193	BBSW + 97	0.86%	16/08/2017	16/08/2022	60
Westpac	AA-	2,009,254	2,013,306	BBSW + 81	1.71%	30/10/2017	27/10/2022	60
ME Bank	BBB	1,503,597	1,507,685	BBSW + 125	1.28%	9/11/2017	9/11/2020	36
NAB	AA-	2,004,656	2,008,268	BBSW + 80	1.71%	10/11/2017	10/02/2023	63
Total Floating Rate Notes - Senior Debt		56,304,830	55,341,107		47.07%
Managed Funds
NSW Tcorp	NR	1,369,496	1,370,117	0.05%	1.17%	17/03/2014	1/11/2022	103
Total Managed Funds		1,369,496	1,370,117	0.05%	1.17%
Institution	Rating	Closing Balance Invested 30/11/2017 $	Closing Balance Invested 31/12/2017 $	December EOM Current Yield %	December EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		121,721,002	117,575,539	2.87%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		2,596,959	2,414,728
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		119,124,044	115,160,812

 

Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 47% across a broad range of counterparties. Cash equates to 14% of Council’s portfolio with Term Deposits around 38% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $119.1M to $115.2M. This is reflective of a number of larger contractor payments made during the December period.

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed/sold the following investment securities during December 2017:

 

 

New Investments – Council purchased the following investment securities during December 2017:

 

 

Rollovers – Council did not roll over any investment securities during December 2017.

 

 

 

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totalled $287,089, which compares favourably with the budget for the period of $235,087, outperforming budget for December by $52,002. This is mainly attributable to the higher than anticipated portfolio balance.

 

It should be noted that many of Councils FRNs continue to trade at a premium. The capital market value of these FRN investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is also important to note Council’s investment portfolio balance has consistently been over $100M recently, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the remainder of the 2017/18 financial year the portfolio balance will reduce in line with the completion of major projects.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (+1.75%pa), Council’s investment portfolio in total returned 2.87% for December. Short-term deposits returned 2.68%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

 

625   How may councils invest?

(1)  A council may invest money that is not, for the time being, required by the council for any other purpose.

(2)  Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3)  An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4)  The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

Local Government (General) Regulation 2005

 

212   Reports on council investments

(1)  The responsible accounting officer of a council:

(a)  must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i)  if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii)  if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b)  must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2)  The report must be made up to the last day of the month immediately preceding the meeting.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

 

RP-4               2018 Australian Local Government Women's Association Annual Conference

Author:                        Nicole Johnson

General Manager:    Peter Thompson

         

Analysis:

Endorse representation and appointment of a Councillor to attend the ALGWA Conference in Gundagai from Thursday 15 to Saturday 17 March 2018.

 

 

Recommendation That Council: a       consider Council representation at the 2018 Annual Australian Local Government Women’s Association (ALGWA) Conference to be held from Thursday 15 March to Saturday 17 March 2018 in Gundagai b       appoint one Councillor as Council’s delegate to attend the ALGWA Conference

 

·          Australian Local Government Women’s Association (ALGWA) NSW, is the State's peak representative body for women who are in any way involved or interested in local government. The group aims to promote gender equality within Councils for both elected representatives and staff and encourages women to embrace challenges and be the best version of themselves. Council has participated in the ALGWA Annual Conference since 2008.

·          The theme of the 2018 ALGWA Annual Conference is ‘Celebrating Rural Women’.

·          The 2018 Conference is scheduled to be held in Gundagai from Thursday 15 March to Saturday 17 March 2018. The draft outline of the program is attached to this Report.

 

The registration cost per delegate is $870.00. Transport, accommodation and incidentals additional to the registration costs are estimated at $450 per delegate.

 

The Conference will be funded from the Councillors’ Conference budget which has a budget allocation of $25,000 for 2017/18 with $5,436 currently expended as at 31 December 2017.

POL 025 Payment of Expenses and Provision of Facilities to Councillors.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

No specific issues identified.

N/A

 

 

1⇩.	ALGWA Registration form
2⇩.	ALGWA Draft Conference Program

 

 

 

 

 

RP-5               Youth Engagement Consultation Report

Author:          Madeleine Scully 

Director:       Janice Summerhayes

         

Analysis:

This report is in response to the resolution of Council made on 26 June 2017 to determine the best methods for youth engagement. The timing of this report has come back to the January Ordinary Council meeting in order to include feedback received at the 28 November 2017 Mayoral school leader’s breakfast meeting.  This report presents the findings and recommendations out of the consultation process held with young people between June and November 2017.   Taking into account the substantial feedback received during this consultation process, staff are recommending that Council establish and resource a suite of youth specific social media platforms, a youth database along with a youth portal on Council’s website. These initiatives will strengthen the promotion of opportunities for young people to participate in events, services and programs across the city, increase avenues for young people to provide feedback, and initiate and lead projects for young people. To complement the above staff also recommend the continuation of the Mayoral school leadership breakfast meetings and the establishment of a new category in the Annual Grants Program to the amount of $15,000, which will support youth led initiated projects.   Increases in operational costs associated with this report’s recommendations will be included in the 2018/19 business planning budget process and long-term financial plan for Council’s final consideration. This will also allow for public exhibition of the inclusion of these costs as part of Council’s business planning process.

 

 

Recommendation That Council: a       note the findings and recommendations of the youth engagement consultation b       support in principle the establishment of a consultative framework with young people through the development of a suite of social media and digital youth platforms as referenced in the body of this report and subject to the 2018/19 business planning process c        Consider the implementation costs of b above as part of the 2018/19 business planning and LTFP budget process d       Support in principle the establishment of a new category in the annual grants program of $15,000 for youth run initiatives across the city and consider this new funding category as part of the 2018/19 business planning and LTFP budget process e       continue the Mayoral school leaders breakfast meetings twice per calendar year

 

The youth consultation process occurred from June to November 2017, with 396 young people participating over this period. Consultation included an online survey, face to face working groups and/or workshops, a youth forum and a Mayoral student leaders breakfast meeting. Qualitative and quantitative data was gathered as part of this consultation process and is included in the attachment to this report.

 

The online survey questions, face to face working groups and/or workshops, youth forum and Mayoral student leaders breakfast meeting were devised to assist in answering the following questions;

 

·        How should Council engage with young people to hear their voice?

·        What platforms should Council use to communicate with youth?

·        What attracts young people to take part in forums, events and activities?

·        What areas of leadership interest young people?

 

A total of 254 young people completed the online survey with 62% aged between 12–17 years, 34% aged between 18–24 years and 4% aged 25 years.

 

Based on the Australian Bureau of Statistics 2016 census data within profile ID the population of Wagga Wagga was recorded as 62,383 of which 18.9% (11,800) were young people. Based on this data the following sample size represented in this youth consultation process can be read as follows:

 

·        The percentage of online survey participants (254) of the city’s total youth population (11,800 as stated above) was 2%

 

·        The percentage overall of youth participants consulted (396) of the total youth population of the city (11,800 as stated above) was 3.5%

 

·        The percentage of online survey participants (254) of overall consultation participants (396) was 64%

 

 

 

 

The diversity of online respondents included 14% culturally and linguistically diverse backgrounds, 5% Aboriginal and 2% transgender. Of the 18 years + attending, the youth forum held at Charles Sturt University, Wagga campus there were 23% Aboriginal young people.

 

Key findings out of the consultation process overall indicated that young people want to be engaged online, namely through social media (for example Facebook, snapchat and Instagram), email or a youth specific portal on Council’s website and not through regular face-to-face meetings. Although a response of 42% was received indicating likely and 11% for highly likely to join a traditional face to face Youth Council model, it is important to note that when young people then prioritised their preferred method of engagement with Council, there was only 17% of youth who selected the Youth Council option. The remaining 83% of youth selected online platforms as their preferred method of engagement. Considering these responses, staff are able to design an option for an on-line youth forum/council to be established as part of the suite of youth specific social media platforms. For example, the online group option is able to be established through private groups on Facebook and through a member’s only environment. As part of the above it is proposed to establish and actively maintain a youth database providing increased information exchange with young people.

 

To complement the above offerings staff are also recommending to continue with the twice a year Mayoral School Leaders breakfast meetings. Positive feedback was received from both high school student respondents and their respective teachers and Principals that the inaugural 2017 Mayoral School Leaders breakfast meetings were beneficial. Feedback received indicated that this breakfast meeting format strengthened the connection and rapport between student leaders and Council along with complimenting existing school based leadership programs. Feedback also indicated that these meetings provided much needed contact for students with the Mayor and Councillors, providing the students with new insights into Council business processes, a greater understanding of what role Council plays in the community, along with civic leadership experience.

 

In order to reach further into the school communities across the City, the Mayor has already communicated to all high schools in the Local Government Area, his willingness along with other Councillors to be invited to speak at school assemblies or class room presentations. This initiative will increase opportunities to interact with students and provide another platform for young people to provide feedback directly to the Mayor and Councillors on matters that interest them.

 

Of the online survey respondents 84% indicated they would like to contribute their ideas to the development of Council run events, services and programs, as well as to other non-Council run community events, health and youth services organised across the city. Online survey respondents identified specific interest in the Civic Theatre and the Oasis. Overall young people prioritised festivals such as the annual FUSION multicultural festival and participation in sport and recreation as important areas of interest for them.

 

Providing leadership opportunities through volunteering and fundraising activities that have a direct impact on social and community issues, was identified overall as the way young people want to participate in the community.

 

Overall priority issues to young people included mental health particularly youth suicide prevention, lesbian, gay, transgender, queer and intersex (LGBTQI) community issues notably safety and inclusion, public transport, employment, increasing youth run initiated projects across the City and increasing access to diverse recreational/leisure and cultural opportunities for young people.

 

The main methods of communication young people identified they use to find out about community issues, youth events and Council run services and programs include social media, followed by word-of-mouth (through friends) and at school.

 

Report Recommendations:

On review of the feedback received during this consultation process, staff are recommending that Council establish and resource youth specific social media platforms including:

 

·        A Facebook page, with a design option of a youth forum/council offering

·        A youth specific portal on Council’s website and other social media tools to further promote opportunities for young people to participate in events, services and programs

·        A youth database for information exchange with young people

 

These initiatives will also increase avenues for young people to initiate and lead project discussions with Council staff, along with providing youth specific feedback to Council on topics of interest for young people.

 

In addition, it is proposed that Council 

 

·        Increase Council’s strategic presence and relationship with schools to share information and receive feedback through continuing the Mayoral School Leaders breakfast meetings

·        Plan and deliver, with young people, additional youth focused events, and leadership opportunities, along with providing increased support by linking young people to volunteering and fundraising initiatives that are of particular interest to them

·        Allocate funding of $15,000 to establish a new category in Council’s Annual Grants Program that supports youth run initiated projects across the City

If Council endorses the recommendations outlined in this report, an increase in operational costs will be included as part of the 2018/19 business planning and LTFP budget considerations. These costs will also include the establishment of a new category in Council’s Annual Grants Program of $15,000 to fund youth initiated projects and an increase in the operational salary budget for the current part time Youth Community Development Officer role. The extended service delivery to young people will require additional staff resourcing to implement additional planning and delivery of youth specific projects and programs, along with managing the proposed social media platforms and youth specific portal on Council’s website.

N/A

 

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

Social – that Council does not act on the recommendations and young people become increasingly disengaged from Council and civic engagement.

External consultations took place from the period of June to November 2017 including:

 

·        An online youth engagement survey

·        Face to face workshops and/or working groups

·        A youth forum (targeted at young adults aged 18 years and over, living in Wagga Wagga)

·        Mayoral School Leaders breakfast meeting

 

Internal consultation included the Mayor’s office and staff across media and communications and the Community Directorate.

 

 

1.

Youth Engagement Report - Provided under separate cover

  

 

RP-6               RESPONSE TO NOTICE OF MOTION - LIVESTOCK MARKETING CENTRE AND HEAVY VEHICLE ACCESS

Author:          Darryl Woods 

Director:       Caroline Angel

         

Analysis:

This report provides a response to a Notice of Motion raised at the September 2017 Ordinary Meeting of Council.   The Notice of Motion asked for a report on the ability of the Livestock Marketing Centre (LMC) in handling B-triple and comparable vehicle types and what is required to enable unloading and loading of these vehicle types within the facility.

 

 

Recommendation That Council: a       note that the Wagga Wagga Livestock Marketing Centre (LMC) has the capability to accommodate back-in loading for B-triple combinations on several of the LMC site ramps b       note that the LMC Strategic Master and Asset Management Plans remain current and up to date c        approve the installation of additional signage on ramps which are suitable for B-triple combination vehicles, funded from within the LMC’s existing operational budget

 

Councillor P Funnell put forward the following Notice of Motion at the Ordinary Meeting of Council 24 July 2017:

 

NOM-2    NOTICE OF MOTION - LIVESTOCK MARKETING CENTRE AND HEAVY VEHICLE ACCESS

 

That Council receive a report on the ability of the Livestock Marketing Centre (LMC) in handling B-triple and comparable vehicle types and what is required to enable unloading and loading of these vehicle types within the facility.

The Wagga Wagga Livestock Marketing Centre (LMC) has a current throughput of more than 200,000 cattle and approximately 1.8 million sheep, representing over $400 million in transacted livestock values.

 

In 2015, Council commissioned a masterplan project to be undertaken on behalf of the LMC. In November 2016, WWCC resolved to adopt the Wagga Wagga Livestock Strategic Masterplan (SMP).

 

One component of the SMP was to identify and address accessibility for heavy vehicles to facilitate the freight logistic requirements of the business. The LMC currently has in excess of 400 heavy vehicle movements per week in a variety of configurations from Rigid Single Axle vehicles up to more recently AB Triple Road Trains.

 

The LMC currently provides 23 Adjustable Electric Winch Loading Ramps providing loading and unloading facilities to both the sheep and cattle yards. The original design configuration of these ramps is to facilitate “Rear Load” or “Back On” access to trailers up to and including B Double vehicles.

 

More recently it has been demonstrated that there are limited ramps within the current site that can accommodate AB Triple Road Trains for both sheep and cattle meeting the current design configurations of rear load capability. The photographs below show AB triples on the ramps at the LMC. The first photograph shows ample passing and backing space, the second and third photographs demonstrate limited passing space once on the ramp.

 

 

 

 

LMC management has consulted with several transport stakeholders to gain an understanding of the requirements transporters consider necessary to safely and efficiently load/unload AB Triple Road Trains and similar.

 

Reversing AB Triples requires experienced operators, the livestock flow much more efficiently than if they were to “Side Load”.  In consultation with the transport industry, the industry prefer to have the stock running through in a straight line rather than trying to maintain an efficient flow of stock through a 90° corner.

 

The transporters do not see a requirement to implement “Side Load” capability until larger than AB Triples or road trains configured vehicles are permitted on our roads, which would create the demand identified in the longer term LMC Strategic Master Plan.

 

Management’s recommendation, consistent with the SMP is to:

1.   short term - install signs on ramps which are suitable for B-triple combination vehicles.

2.   medium term (2-5 years) - re-align the northern internal road to allow for all ramps to be utilized for b-triple combinations, using back-in loading, and

3.   longer term (5-10 years) - review the current paddocks to the north of the site, together with the user requirement and law changes creating the demand for side loading capabilities.

 

Implementing the short term recommendation noted above of installing signs on ramps will be funded from within the LMC’s existing operational budget.  It is proposed for the medium and longer term recommendations will be presented to Council at a later date.

N/A

 

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

 

N/A

LMC management and relevant industry transport stakeholders

 

 

 

 

RP-7               POLICY 029 - ASBESTOS POLICY

Author:          Darryl Woods 

Director:       Caroline Angel

         

Analysis:

Changes to POL029 – Asbestos Policy

 

 

Recommendation That Council: a       endorse the draft POL 029 Asbestos Policy, for public exhibition for a period of 28 days from 30 January 2018 to 26 February 2018 and invites public submissions on the draft Policy until 12 March 2018 b       receive a further report following the public exhibition  and submission period i         addressing any submissions made in respect of the proposed policy ii        proposing adoption of the new policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Councils Asbestos Policy (POL029) requires amendments that will enable Gregadoo Waste Management Centre (GWMC) to accept friable, loose fill (often referred to as Mr Fluffy) and asbestos laden materials, in addition to the bonded asbestos, which currently is received.

 

Background and Overview

Gregadoo Waste Management Centre has an existing Environmental Protection Licence (EPL 6671) which allows for the receival of material containing asbestos for disposal by application to land.

 

Councils current POL 029 Asbestos Policy restricts the receival to only bonded asbestos, and excludes friable and asbestos laden materials or material from outside the Wagga Wagga Local Government Area (WWLGA).

 

Friable asbestos is present in the WWLGA, and more recently, two properties (one in Wagga, the other in Narrandera) have been identified as containing loose fill (Mr Fluffy). When asbestos is removed by a licenced contractor it must be transported to a suitably licenced facility that does receive the material. This adds cost to the contractor and the property owner and exposes the community on the transport path to potential risk in the event of an incident involving the transporting vehicle.

 

Enquiries are often received in relation to material that is outside the WWLGA and in relatively close proximity to GWMC where there are no suitably licenced landfills.

 

This material may well be transported through the LGA to reach a more distant suitably licensed disposal facility. This material may be transported by local Wagga Wagga companies who incur the added cost and added risk. The volume of this material would not impact greatly on the life expectancy of the engineered cell and would be less of an impact with increased diversion from landfill.

To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition between 30 January 2018 to 26 February 2018, and invite public submissions until 12 March 2018.

 

All asbestos containing material received at GWMC will be charged as per Council Fees and Charges.

POL 029 Asbestos Policy

 

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

 

The Policy assists with Councils compliance with requirements set out in the Work Health and Safety Act 2011.

·        Council staff – including Safety Team

·        SafeWork NSW

·        EPA

 

 

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POL 029 Asbestos Policy – Provided under Separate cover

 

 

 

RP-8               POL 053 Corporate Purchase Card Policy

Director:       Natalie Te Pohe

         

Analysis:

The POL 053 Corporate Purchase Card Policy is presented to Council for adoption following placement on public exhibition.

 

 

Recommendation That Council: a       note that there were no submissions received during the exhibition period for POL 053 Corporate Purchase Card Policy b       adopts the POL 053 Corporate Purchase Card Policy including the minor amendments as outlined

 

Council, at its meeting on 23 October 2017, resolved:

 

That Council:

a       endorse the draft POL 053 Corporate Purchase Card Policy, that is to be placed on public exhibition for a period of 28 days from 28 October 2017 to 27 November 2017 and invites public submissions on the draft Policy

b       note that the Audit, Risk and Improvement Committee considered the draft POL 053 Corporate Purchase Card Policy at its meeting on 10 August 2017 and has recommended that Council endorse the draft Policy and place it on public exhibition seeking public submissions

c        receive a further report following the public exhibition and submission period:

i        addressing any submissions made in respect of the proposed POL 053 Corporate Purchase Card Policy

ii       proposing adoption of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

The Policy was placed on public exhibition for a period of 28 days. The exhibition period concluded 2 December 2017 with no submissions being received.

The Policy was presented to the 18 December 2017 meeting where Council resolved the following:

 

That Council defer consideration of POL 053 Corporate Purchase Card Policy

to the January 2018 Ordinary Council meeting.

Subsequent amendments are now proposed which essentially recommends removal of the requirement for dual authorisation on several monthly reconciliation statements, while incorporating a formal oversight function. This oversight is for all Corporate Purchase Card transactions and is to be undertaken by the Director Finance to ensure that:

·        all purchases are directly associated with the providing of goods or services for Council

·        all purchases have been undertaken consistent with the provisions of the Procurement and Disposal Policy (POL 110) and the Procurement Manual.

It is the responsibility of Authorised Officers to also undertake these functions for their respective staff members; however, an oversight of all transactions is recommended as a further internal control.

With the exception of the minor amendments proposed, it is recommended to Council that this Policy be adopted as exhibited.

 

N/A

Local Government (General) Regulation 2005

 

209   Particular responsibilities of the general manager

 

The general manager of a council must ensure that:

(a)     the provisions of the Act, this Regulation and any other written law relating to councils’ financial obligations or the keeping of accounts by councils are complied with, and

(b)     effective measures are taken to secure the effective, efficient and economical management of financial operations within each division of the council’s administration, and

(c)     authorising and recording procedures are established to provide effective control over the council’s assets, liabilities, revenue and expenditure and secure the accuracy of the accounting records, including a proper division of accounting responsibilities among the council’s staff, and

(d)     lines of authority and the responsibilities of members of the council’s staff for related tasks are clearly defined.

 

The draft Policy takes into account the following Council Policies and documents:

 

·        Code of Conduct

·        POL 025 Payment of Expenses and Provision of Facilities to Councillors

·        POL 042 Condolences and Memorials for Staff and Councillors Policy

·        POL 060 Delegations Policy

·        POL100 Fraud and Corruption Policy

·        POL 110 Procurement and Disposal Policy

·        Procurement Manual

·        FIN.DIR.001 Operating Standard on Expenditure for Conferences, Travel, Accommodation and Hospitality Relating to Official Council Business (currently in draft)

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

The development of this Policy provides an additional control around the following potential risks to Council:

 

·        Corruption leading to loss of reputational and / or financial loss to Council

·        Appropriate procurement processes not undertaken leading to value for money issues and / or questions or probity

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

 

It should be noted however, that the processes outlined within the Policy, are consistent with those currently undertaken in accordance with the Procurement Manual.

The Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

Council officers have consulted with relevant Officers, Managers, the Corporate Review Committee, and the Executive Team in the review of this Policy.

 

Council’s Audit, Risk and Improvement Committee reviewed the draft Policy and at the 10 August 2017 meeting and provided feedback. Once incorporated, the Committee recommended for Council to formally adopt the Policy following the public exhibition and consideration of submissions.

 

 

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POL 053 Corporate Purchase Card Policy