Ordinary Meeting of Council

 

 

 

To be held on
Monday
26 February 2018

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 26 February 2018 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Peter Thompson

General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 26 February 2018

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

CONFIRMATIONS OF MINUTES

CM-1           ORDINARY COUNCIL MEETING - 29 JANUARY 2018                                2

DECLARATIONS OF INTEREST                                                                                    2

Reports from Staff

RP-1            DA17/0754 - MULTI-DWELLING HOUSING - 11 X TWO STOREY DWELLINGS WITH COMMUNITY TITLE SUBDIVISION AT 210-212 FITZMAURICE STREET WAGGA WAGGA. LOTS 2 AND 3 DP1080633                                                          2

RP-2            COUNCIL MEETING STRUCTURE                                                             2

RP-3            Financial Performance Report as at 31 January 2018             2

RP-4            DISCLOSURE OF PECUNIARY INTEREST RETURNS - NEW DESIGNATED STAFF                                                                                                                  2

RP-5            JOINT ORGANISATION NOMINATION                                                       2

RP-6            ACTIVE TRAVEL PLAN - GRANT FUNDING OFFER                                  2

RP-7            PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE - LIGHT AIRCRAFT PRECINCT SITE 17                                                                                    2

RP-8            Proposed Finanical Assistance Program - San Isidore Village Septic System Upgrade                                                                      2

RP-9            PROPOSED ROAD OPENING AND CLOSING TREWALLA ROAD, BOOK BOOK                                                                                                                  2

RP-10          BOTANIC GARDENS RESTAURANT - APPLICATION OF SEAL TO LEASE AGREEMENT                                                                                             2

RP-11          Transfer of Crown public roads to authority of Wagga Wagga City Council                                                                                          2

RP-12          Proposed Application to Crown Lands for Additional Reserve Purpose                                                                                                  2

RP-13          Community Engagement truck - Charlie                                      2

RP-14          Audit, Risk and Improvement Committee Charter                      2

RP-15          Request for sponsorship for regional innovation and small business conference in wagga wagga                                        2

 

 

RP-16          POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of which a Conflict of Interest may arise, or on Council Owned Land Policy                             2

RP-17          POL 048 STREET TREE POLICY                                                                2

RP-18          POL 075 Investment Policy                                                                 2

RP-19          POL 079 RISK MANAGEMENT POLICY                                                     2

RP-20          HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT                      2

RP-21          AUDIT, RISK AND IMPROVEMENT COMMITTEE INDEPENDENT MEMBER REMUNERATION                                                                                       2

RP-22          Responses to Questions/Business with Notice                          2  

Committee Minutes

M-1              Audit, Risk and Improvement Committee Minutes - 9 February 2018                                                                                                                  2   

QUESTIONS/BUSINESS WITH NOTICE                                                                         2

Confidential Reports

CONF-1       APPOINTMENT OF COMMUNITY MEMBERS TO THE FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE                                                   2

CONF-2       PROPOSED AIRPORT SUB-LEASE RENEWAL TO BP AUSTRALIA PTY LIMITED                                                                                                                  2

CONF-3       PROPOSED CREATION OF AN EASEMENT FOR LEVEE BANK - LOT 10 DP 1085031 AT MOORONG STREET, MOORONG                                           2

CONF-4       VARIATION OF LEASE - CARBON MATE PTY LTD                                   2

CONF-5       PROPOSED EASEMENT FOR DRAINAGE - 51 SPRING STREET, WAGGA WAGGA                                                                                                                  2

CONF-6       PROPOSED CLOSURE AND SALE OF PART OF A ROAD RESERVE - WEBB STREET, BOMEN                                                                                       2

CONF-7       Purchase of the Australian Gas Light Landfill Gas Assets at Gregadoo Waste Management Centre                                         2

CONF-8       SUPPLY OF NATURAL GAS FOR THE OASIS REGIONAL AQUATIC CENTRE   2

CONF-9       RFT 2018-14 Food and Garden Organics Acceptance and Processing Service                                                                                                    2  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              ORDINARY COUNCIL MEETING - 29 JANUARY 2018        

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 29 January 2018 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Council Meeting - Minutes - 29 January 2018

2

 

 

 

  

 

DECLARATIONS OF INTEREST

 

 

 

Reports from Staff

RP-1               DA17/0754 - MULTI-DWELLING HOUSING - 11 X TWO STOREY DWELLINGS WITH COMMUNITY TITLE SUBDIVISION AT 210-212 FITZMAURICE STREET WAGGA WAGGA. LOTS 2 AND 3 DP1080633

Author:                        Amanda Gray 

General Manager:    Peter Thompson

         

Analysis:

The report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the application is development for multi dwelling housing, which includes a request to vary two numerical controls by greater than 10%.   It is proposed to vary the off street car parking requirements under Clause 2.2. This control requires 19 car parking spaces and the layout identifies 17 car parking spaces. The reduced number of spaces is a variation of 10.5% of the numeric control.   It is proposed to vary the front setback requirement under Clause 9.3.6 (control 3). This control requires that for lots greater than 2000sq.metres building setbacks shall be 10 metres. The proposed setback is 3.4 metres which would require a variation of 65% of the numeric control.

 

 

Recommendation That Council approve DA17/0754 for Multi-Dwelling Housing - 11 x two storey dwellings with community title subdivision at 210-212 Fitzmaurice Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 79C Assessment Report.

 

 

Applicant	Strawbird Pty Ltd. The ASIC company extract from November 2017 lists the following three Directors: Glenn Maslin Simon Allsopp Richard Allsopp
Owner	Strawbird Pty Ltd. The ASIC company extract from November 2017 lists the following three Directors: Glenn Maslin Simon Allsopp Richard Allsopp
Development Cost	$1,945,000
Development Description	Multi-Dwelling Housing  - 11 x two storey dwellings with community title subdivision

Key Issues

 

Variations to DCP standards

 

Assessment

 

·        The proposal is defined under the standard definitions contained in the Wagga Wagga Local Environmental Plan 2010 (LEP) as Multi Dwelling Housing (3 or more dwellings (whether attached or detached) on one lot of land, each with access at ground level but does not include a residential flat building.

·        Under the provisions of the LEP, the subject site is within the R3 Medium Density Residential zone.

·        The proposal is generally consistent with the R3 objectives because it provides for housing within a medium density residential environment and adds to the variety of housing and density types.

·        Vehicle access and manoeuvring, solar access within the development and private open space are assessed as being adequate and the layout complies with site area and site cover controls.

·        The application seeks a variation to the off street car parking provision. A total of 17 spaces are provided whereas 19 are required using the criteria outlined in clause 2.2 of the DCP. The variation has been justified by the proximity of the site to the city and there being less reliance on private vehicles in such a location as well as the ability for two dwellings to benefit from a tandem parking arrangement.

·        The application seeks a variation to front setback for the proposed development. As the lot is greater than 2000 sq.m a 10 metre setback is required whereas only a 3.4 metre setback is proposed. As this is a medium density zone where reduced setbacks of up to 3 metres can be considered the two controls are conflicting. Such a large setback would reduce the ability of the development to meet the objectives and other controls applicable to a medium density development. The variation to the setback is supported.

·        The application was advertised and notified and one submission signed by two separate property owners was received.

·        Community title subdivision of the lot is proposed, with 11 residential lots and 1 community lot. A Management Statement was not submitted with the development application but will form part of the subsequent Subdivision Application.

 

Reasons for Approval

 

1.      The proposed development is consistent with the provisions of Wagga Wagga Local Environmental Plan 2010;

2.      The applicable objectives of Sections 2 and 9 of the DCP are satisfied by the proposed development;

3.      The proposed variations of the car parking pursuant to Clause 2.2 of the DCP, and the front setback, pursuant to Clause 9.3.6 of the DCP, have been justified by the application;

4.      For the abovementioned reasons it is considered to be in the public interest to approve this development application.

 

Site Location

 

The site is located on the western side of Fitzmaurice Street. The site is long and narrow and extends to an area of 2024sq.m. The existing dwellings and vegetation on site have existing development approval to be cleared.

 

N/A

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have housing that suits our needs

Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the one proposed variation of a control is minor.

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached 79c Report.

 

 

1.	DA17/0754 - Section 79c Report - Provided under separate cover
2.	DA17/0754 - Site Layout - Provided under separate cover
3.	DA17/0754 - Floor Plans - Provided under separate cover
4.	DA17/0754 - Elevations - Provided under separate cover

 

 

 

RP-2               COUNCIL MEETING STRUCTURE

General Manager:    Peter Thompson

         

Analysis:

The purpose of this report is to propose a change to the existing Council Meeting Structure, which has experienced issues since its inception. Council needs to be responsive to the needs of our stakeholders and be able to deal with business on relatively short timeframes. The current processes, at a bureaucratic level, inhibits the ability of Council to deal with business in a timely manner which would otherwise be achievable.

 

 

Recommendation That Council: a       endorse holding two Ordinary Council Meetings per month for the period May 2018 to December 2018 b       endorse the attached Draft Code of Meeting Practice and place it on public exhibition for a period of 42 days from 27 February 2018 until 10 April 2018 and invite public submissions c        adopt the Draft Code of Meeting Practice if no submissions are received during the public exhibition period d       receive a further report following the public exhibition period if submissions are received: i         addressing any submissions made in respect of the proposed code ii        proposing adoption of the new code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

The current procedure for Council to consider business provides for an Ordinary Meeting on one occasion per month. The timing of this meeting is 6:00pm on the fourth Monday of each month, with public access forums occurring the Monday prior to the meeting.

 

From a practical perspective, the Council business for consideration at the Ordinary Meeting is drafted for the General Manager’s review weeks before the meeting with the final business papers being released to Councillors 10 days prior to the meeting.

 

The city of Wagga Wagga is the largest regional city in NSW and not surprisingly, the business of the Council is important for the progression of private developments, strategic plans, events, contracts and major projects. The Council needs to be responsive to the needs of our stakeholders and be able to deal with business on relatively short timeframes. The current processes, at a bureaucratic level, inhibits the ability of Council to deal with business in a timely manner which would otherwise be achievable.

 

To improve the responsiveness and efficiency of Council in dealing with Council business, it is proposed that Council change the existing meeting process to provide for two Ordinary Council Meetings per month. It is recommended that two meetings per month be trialled for the period May 2018 to December 2018 for the purpose of confirming the benefits of more frequent meetings and also to confirm that there are no disadvantages which outweigh the benefits which are gained.

 

Some of the proposed procedural aspects of the change are discussed later in the report. Before turning to these considerations, it is important to first identify the anticipated advantages of moving to more frequent meetings.

 

Clearly, if Council considers business on two occasions each month, matters which are straightforward will come before Council quickly. Conversely, a report which is not ready can be withheld with only 14 days delay rather than a delay of another month.

 

When items are under consideration, Councillors may choose to defer the item to obtain further information with the expectation that they again consider the matter within 14 days, rather than introduce a further month’s delay. Feedback has been received from a number of Councillors suggesting that planning matters be automatically deferred to the next Council Meeting if a member of the public speaks against an item (only when it is first presented). Staff will proceed on this basis during the trial period, but will not prescribe this in Code of Meeting Practice so Council still have some flexibility.

 

Increasing the frequency of Council meetings will not increase the business which needs to be considered. As a result, with twice the meetings to deal with the same volume of business, meetings should be shorter and the material which must be reviewed as part of each business paper will be reduced for each meeting.

 

The procedures to facilitate community contributions to items on the agenda at each Ordinary Meeting will remain unchanged and it follows that there will be greater time allocated for community consultation as two meetings each month means twice the time for community contributions.

 

It is not proposed to continue the arrangement which has been trialled for community consultation and review of planning matters on the Monday before the Council meeting.  The planning considerations and community contribution will take place as part of each Ordinary meeting.  Requests to address Councillors on matters which are not part of a meeting agenda will be dealt with on a case by case basis – with the opportunity to make time available informally prior to the commencement of a Council meeting. It is also proposed that we arrange some informal opportunities to speak directly to Councillors at public venues in the city – probably on a Saturday morning or something similar.

 

There are some disadvantages with the approach. At present, the function of chairing the public forums is shared between Councillors. Under the proposed arrangement the normal rules of meeting practice will apply and the mayor would chair all meetings.

 

The cost of live streaming the Council meetings will be doubled. Although it is expected that the meetings will be shorter, this is not likely to produce a comparative saving in the cost of live streaming the meetings as much of this cost relates to equipment, set up and post meeting activities.

At present Council has two weekends to review the business paper. Under the proposed arrangement this would be reduced to one weekend with the paper being issued on a Wednesday for a meeting the following Monday night. In some respects this also presents a benefit as the information in the business paper will be current up to three business days before the meeting rather than the current situation where the paper is finalised nearly two weeks before the day of the meeting. Staff will work with Councillors to minimise this concern where possible by providing information early through workshops, emails and the Councillor bulletin. If Councillors don’t feel they have had adequate to time to consider a matter then they have the opportunity to defer it to the next meeting.

 

It is proposed that meetings be held on the second and fourth Monday of each month (unless something influences scheduling), commencing at 6:00pm with public addresses to occur at the start of each meeting.

 

Meeting Dates

If Council resolve to meet twice monthly, the following dates are proposed until the end of this calendar year:

 

14 May 2018

28 May 2018

11 June 2018 (Meeting on Tuesday due to Queen’s Birthday holiday)

25 June 2018

9 July 2018

23 July 2018

13 August 2018

27 August 2018

10 September 2018

24 September 2018

8 October 2018

29 October 2018 (Meeting on the fifth week to cater for the financial statements)

12 November 2018

26 November 2018

10 December 2018

 

Other Options

Retain Existing Structure

Retain the existing monthly meeting structure with public access the Monday before each meeting and public address at the Council Meeting.

 

Monthly Ordinary Council Meeting and Policy and Strategy Meeting

This option would revert back to what Council had in place during the last term of Council. A Policy and Strategy Meeting would be held on the second Monday of each month with an Ordinary Council Meeting to be held on the fourth Monday. This structure would also allow for a Supplementary Meeting to take place at the conclusion of the Policy and Strategy Meeting should business need to be resolved. Public Address would occur at the Policy and Strategy Meeting.

 

Three Weekly Meetings

Council could hold an Ordinary Council meeting every three weeks. Feedback received in the past from Councillors indicated this would not be ideal and would be hard for members of the public to know when meetings are on.

 

The major cost implication for Council in running two meetings per month is the livestreaming of meetings, with each meeting costing approximately $1,000 to livestream. Below is a summary of the approximate additional costs to align with the decision in December 2017 to continue with livestreaming until the end of the 2018/19 Financial Year:

 

2017/18 - $2,000

2018/19 - $5,000

 

There is a slight implication for staff required to attend and support these meetings, but they are often the same staff already attending the Public Access sessions and Councillor workshops.

Wagga Wagga City Council Code of Meeting Practice

Local Government Act 1993

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

·        Councillors may not have an appropriate amount of time to read and deliberate on complex matters.

 

·        Councillors will have less opportunity to chair meetings and meet in an informal environment such as a Policy and Strategy meeting.

 

·        Additional costs to livestream meetings

 

Consultation with Councillors

A number of workshops and discussions have taken place with the elected body since the inception of the current meeting structure. The feedback received by Councillors has varied and staff believe the proposed meeting structure is the most suitable solution to the current issues.

 

Community Consultation

Council is required under the Local Government Act 1993 to publicly exhibit the draft Code of Meeting Practice for a period of at least 28 days. The public notice must also specify a period of not less than 42 days after the date on which the draft code is placed on public exhibition during which submissions may be made to the council. The public exhibition period proposed in the recommendation is 42 days.

 

During the public exhibition period staff will conduct the activities outlined in “Consult” tier outlined in the engagement matrix below.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

n

n

n

n

n

 

 

1.

Draft Code of Meeting Practice - January 2018 - Provided under separate cover

 

 

RP-3               Financial Performance Report as at 31 January 2018

Author:          Carolyn Rodney

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 January 2018.

 

 

Recommendation That Council: a       approve the proposed 2017/18 budget variations for the month ended 31 January 2018 and note the surplus budget position as presented in this report b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c        provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i)       Wagga Wagga & Region Suicide Prevention Network Inc.         $     85.00 ii)      Safer Drivers Course NRMA                                                             $1,620.00 iii)     Riverina Medical & Surgical Symposium Committee                    $   900.00  d       note details of the external investments as at 31 January 2018 in accordance with section 625 of the Local Government Act

 

Wagga Wagga City Council (Council) forecasts a surplus budget position as at 31 January 2018. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a positive monthly investment performance for the month of January, that is mainly attributable to the higher than anticipated portfolio balance.

 

Key Performance Indicators

 

 

 

OPERATING INCOME

Total operating income is 59% of approved budget, which is tracking to budget for the end of January (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 83%.

 

OPERATING EXPENSES

Total operating expenditure is 56% of approved budget and is tracking to budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 19% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 36% of approved budget.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revised Budget Result - Surplus/(Deficit)	$’000s
Original 2017/18 Budget Result as adopted by Council Total Budget Variations approved to date Budget variations for January 2018	$0 $7K $0
Proposed revised budget result for 31 January 2018	$7K

 

The proposed Budget Variations to 31 January 2018 are listed below:

 

 

 

Current Restrictions

 

WAGGA WAGGA CITY COUNCIL   RESERVES SUMMARY
31 JANUARY 2018
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 29.01.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
Externally Restricted
Developer Contributions	(21,947,807)	3,374,249	4,733,577		(13,839,982)
Sewer Fund	(24,045,646)	1,229,992	4,609,319		(18,206,335)
Solid Waste	(15,824,723)	4,878,008	1,361,377	100,000	(9,485,338)
Specific Purpose Unexpended Grants/Contributions	(4,956,776)	0	4,956,776		0
SRV Levee	(1,167,316)	0	1,167,316		0
Stormwater Levy	(2,940,246)	(587,206)	451,268		(3,076,184)
Total Externally Restricted	(70,882,514)	8,895,043	17,279,633	100,000	(44,607,838)
Internally Restricted
Airport	(371,610)	(386,660)	266,472		(491,798)
Art Gallery	(30,990)	(21,000)	0		(51,990)
Ashmont Community Facility	(4,500)	(1,500)	0		(6,000)
Bridge Replacement	(240,240)	(100,000)	153,573		(186,667)
CBD Carparking Facilities	(891,982)	0	129,191		(762,792)
CCTV	(64,476)	(10,000)	0		(74,476)
Cemetery Perpetual	(157,605)	(125,146)	144,084		(138,667)
Cemetery	(193,116)	(161,330)	100,000		(254,446)
Civic Theatre Operating	0	(50,000)	0		(50,000)
Civic Theatre Technical Infrastructure	(105,450)	(50,000)	57,100		(98,350)
Civil Projects	(155,883)	0	0		(155,883)
Community Amenities	(5,685)	0	0		(5,685)
Community Works	0	0	(62,869)		(62,869)
Council Election	(166,776)	(73,095)	0		(239,871)
Emergency Events	(133,829)		(86,331)	29,000	(191,160)
Employee Leave Entitlements Gen Fund	(3,184,451)	0	0		(3,184,451)
Environmental Conservation	(131,351)	0	0		(131,351)
Estella Community Centre	(230,992)	0	0		(230,992)
Family Day Care	(169,356)	(123,944)	0		(293,300)
Fit for the Future	(3,033,479)	(2,265,725)	606,074		(4,693,130)
Generic Projects Saving	(1,040,610)	20,000	93,727		(926,883)
Glenfield Community Centre	(17,704)	(2,000)	0		(19,704)
Grants Commission	(4,956,776)	0	4,956,776		0
Grassroots Cricket	(70,992)	0	0		(70,992)
Gravel Pit Restoration	(761,422)	0	25,000		(736,422)
Gurwood Street Property	(50,454)	0	0		(50,454)
Information Services	(378,713)	250,000	8,000		(120,713)
Infrastructure Replacement	(136,098)	(48,071)	954		(183,215)
Insurance Variations	(28,644)	0	0		(28,644)
Internal Loans	(674,661)	(851,794)	850,468		(675,986)
Lake Albert Improvements	(53,867)	(50,000)	56,078		(47,789)

 

WAGGA WAGGA CITY COUNCIL   RESERVES SUMMARY
31 JANUARY 2018
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 29.01.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
LEP Preparation	(28,301)	14,636	11,120		(2,545)
Livestock Marketing Centre	(7,267,731)	(1,180,017)	4,053,725		(4,394,024)
Museum Acquisitions	(39,378)	0	0		(39,378)
Oasis Building Renewal	(172,000)	(32,147)	121,000		(83,147)
Oasis Plant	(1,115,347)	90,000	85,770		(939,577)
Parks & Recreation Projects	(79,648)	0	74,360		(5,288)
Pedestrian River Crossing (old Riverside)	(198,031)	48,031	150,000		0
Plant Replacement	(5,893,831)	1,804,934	1,059,675		(3,029,223)
Playground Equipment Replacement	(59,181)	(105,679)	0		(164,860)
Project Carryovers	(1,276,882)	0	1,276,882		0
Public Art	(173,283)	(23,669)	53,969		(142,983)
Robertson Oval Redevelopment	(86,697)	0	0		(86,697)
Senior Citizens Centre	(13,627)	(2,000)	0		(15,627)
Sister Cities	(36,527)	(10,000)	0		(46,527)
Stormwater Drainage	(183,420)	0	3,177	22,000	(158,242)
Strategic Real Property	(702,792)	0	(380,000)		(1,082,792)
Street Lighting Replacement	(74,755)	(30,000)	0		(104,755)
Subdivision Tree Planting	(272,621)	(20,000)	0		(292,621)
Sustainable Energy	(520,442)	35,000	60,000		(425,442)
Traffic Committee	(50,000)	(50,000)	0		(100,000)
Total Internally Restricted	(35,686,205)	(3,511,177)	13,867,974	51,000	(25,278,408)
Total Restricted	(106,568,720)	5,383,866	31,147,607	151,000	(69,886,247)

 

Section 356 Financial Assistance Requests

 

Three Section 356 Donation requests have been received for consideration at the 26 February 2018 Ordinary Council meeting.

 

Details of the donation requests are shown below:

 

·        Wagga Wagga & Region Suicide Prevention Network Inc. $85.00

 

The Wagga Wagga & Region Suicide Prevention Network Inc. has requested the waiver of the hire fees for Apex Park to hold a Remembrance Service on Tuesday 27 March at 5.30pm to remember those who have died by suicide. A “Togetherness Walk” around the Lake will follow the service.

 

The Wagga Wagga & Region Suicide Prevention Network is a community group that was created in 2010 with the aim to provide education about suicide prevention strategies and to raise awareness within local communities about suicide prevention.

 

·        NRMA Wagga – Safer Drivers Course $1,620.00

 

NRMA Wagga has requested in their attached email the waiver of the hire fees for the Council Wedge Room to conduct Safer Drivers Courses from January 2018 to June 2018.

 

The Safer Drivers Course is aimed at young drivers on their Ls preparing to drive solo when they graduate to provisional licences. Further details of the course can be viewed at:

 

https://www.mynrma.com.au/cars-and-driving/driver-training-and-licences/safer-drivers-course

 

The above course is designed to reduce road risks by developing safe driving behaviour through understanding speed management, gap selection, hazard awareness and safe following distances.

 

The course is restricted to under 25 year old drivers and the state government has provided for 1,000 funded places for young drivers from disadvantaged backgrounds and aboriginal communities.

 

The course includes a 3 hour group discussion which is the purpose of the requested use of the Council Wedge room (access to a Smart White Board for presentations is required).

 

The Wagga NRMA has been advised that the availability of the Council Wedge Room is subject to Council priorities.

 

The requested booking times are for Tuesday afternoons (charge item 0533 - $75 per booking) and Saturday mornings (charge item 0535 - $195 per booking) two times a month which should be able to be accommodated without significant disruption to Council operations.

 

It is likely that the NRMA Wagga may continue to offer the course in future years and may seek future fee waivers to assist with providing the course at as low a cost as possible to young drivers.

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community – Outcome: we promote safety and safe behaviours”.

 

·        Riverina Medical & Surgical Symposium Committee $900.00

 

The Riverina Medical & Surgical Symposium Committee has requested in their attached email the waiver of the hire fees for the Council Chambers (charge item 0529 $800 weekend use of Council Chambers and charge Item 0531 $100.00 Council Meeting Room set up costs) to hold a Symposium on the 1 September 2018. In their attached email, the original date advised was 18 November 2018, however has since been revised to 1 September 2018).

 

The Symposium provides an excellent opportunity for local doctors to share their important research with Medical Students, Registrars, GPs and Specialists.

 

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community – Outcome: Our health and support services meet the needs of our community”

 

 

Section 356 financial assistance available budget	$5,806.78
Wagga Wagga & Region Suicide Prevention Network Inc.	($85.00)
Safer Drivers Course – NRMA	($1,620.00)
Riverina Medical & Surgical Symposium Committee	(900.00)
Total Section 356 Financial Assistance Requests – 26 February     2018 Council Meeting	($2,605.00)
Proposed balance of Section 356 financial assistance budget – available for requests received for the remainder of this financial year	$3,201.78

 

 

Investment Summary as at 31 January 2018

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 31/12/2017 $	Closing Balance Invested 31/01/2018 $	January EOM Current Yield %	January EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
Banana Coast CU	NR	1,000,000	1,000,000	2.80%	0.87%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.80%	1.74%	2/06/2017	1/06/2018	12
CUA	BBB	1,000,000	0	0.00%	0.00%	9/02/2017	5/01/2018	11
AMP	A	2,000,000	2,000,000	2.60%	1.74%	2/08/2017	2/08/2018	12
CUA	BBB	1,000,000	1,000,000	2.75%	0.87%	3/03/2017	2/03/2018	12
Suncorp-Metway	A+	2,000,000	0	0.00%	0.00%	7/06/2017	3/01/2018	7
NAB	AA-	2,000,000	2,000,000	2.60%	1.74%	8/09/2017	7/09/2018	12
ME Bank	BBB	2,000,000	2,000,000	2.60%	1.74%	22/08/2017	19/04/2018	8
AMP	A	1,000,000	1,000,000	2.80%	0.87%	8/09/2017	5/06/2018	9
NAB	AA-	2,000,000	2,000,000	2.62%	1.74%	28/09/2017	28/09/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.67%	1.74%	5/10/2017	5/10/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.87%	16/10/2017	16/10/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.70%	1.74%	5/12/2017	5/12/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.87%	15/12/2017	16/07/2018	7
Total Short Term Deposits		22,000,000	19,000,000	2.68%	16.55%
At Call Accounts
NAB	AA-	860,901	855,578	1.50%	0.75%	N/A	N/A	N/A
NAB	AA-	14,632,467	11,858,709	2.19%	10.33%	N/A	N/A	N/A
AMP	A	183,478	183,813	2.15%	0.16%	N/A	N/A	N/A
Beyond Bank	BBB+	149,149	149,301	1.00%	0.13%	N/A	N/A	N/A
CBA	AA-	58,321	58,281	1.35%	0.05%	N/A	N/A	N/A
Total At Call Accounts		15,884,315	13,105,682	2.13%	11.42%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.87%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.61%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.74%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.87%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.86%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.86%	11/03/2015	11/03/2018	36
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.74%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.87%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.87%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.87%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.87%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.74%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.61%	10/03/2017	10/03/2022	60
ING Bank	A	1,000,000	1,000,000	2.92%	0.87%	16/10/2017	16/10/2019	24
ING Bank	A	2,000,000	2,000,000	2.92%	1.74%	6/11/2017	6/11/2019	24
BOQ	BBB+	0	2,000,000	3.35%	1.74%	3/01/2018	4/01/2022	48
ING Bank	A	0	1,000,000	2.80%	0.87%	5/01/2018	6/01/2020	24
Total Medium Term Deposits		22,980,000	25,980,000	3.20%	22.64%
Institution	Rating	Closing Balance Invested 31/12/2017 $	Closing Balance Invested 31/01/2018 $	January EOM Current Yield %	January EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Floating Rate Notes - Senior Debt
Bendigo-Adelaide	BBB+	1,004,654	0	0.00%	0.00%	17/09/2014	17/09/2019	60
BOQ	BBB+	2,015,400	2,021,000	BBSW + 110	1.76%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,009,952	1,005,627	BBSW + 107	0.88%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,009,952	1,005,627	BBSW + 107	0.88%	10/11/2014	6/11/2019	60
Newcastle Permanent	BBB	1,003,184	1,005,487	BBSW + 110	0.88%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,025,484	2,031,734	BBSW + 110	1.77%	3/03/2015	3/03/2020	60
Heritage Bank	BBB+	1,005,973	1,001,058	BBSW + 115	0.87%	7/05/2015	7/05/2018	36
Heritage Bank	BBB+	1,005,973	1,001,058	BBSW + 115	0.87%	9/06/2015	7/05/2018	35
CBA	AA-	1,014,182	0	0.00%	0.00%	17/07/2015	17/07/2020	60
Westpac	AA-	1,013,772	1,010,057	BBSW + 90	0.88%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,009,902	1,013,497	BBSW + 110	0.88%	18/08/2015	18/08/2020	60
Bendigo-Adelaide	BBB+	1,009,902	1,013,497	BBSW + 110	0.88%	28/09/2015	18/08/2020	59
Westpac	AA-	2,027,544	2,020,114	BBSW + 90	1.76%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,021,430	1,016,956	BBSW + 125	0.89%	20/10/2015	20/10/2020	60
Westpac	AA-	4,075,644	4,059,428	BBSW + 108	3.54%	28/10/2015	28/10/2020	60
AMP	A	1,816,997	1,821,739	BBSW + 110	1.59%	11/12/2015	11/06/2019	42
CBA	AA-	1,021,120	1,017,696	BBSW + 115	0.89%	18/01/2016	18/01/2021	60
Rabobank	A+	2,056,158	2,062,530	BBSW + 150	1.80%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,008,003	1,011,467	BBSW + 160	0.88%	22/03/2016	22/03/2019	36
CUA	BBB	2,030,600	2,021,554	BBSW + 160	1.76%	1/04/2016	1/04/2019	36
ANZ	AA-	1,016,371	1,019,526	BBSW + 118	0.89%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,026,939	1,022,386	BBSW + 138	0.89%	21/04/2016	12/04/2021	60
AMP	A	1,022,060	1,024,886	BBSW + 135	0.89%	24/05/2016	24/05/2021	60
Westpac	AA-	1,019,001	1,021,916	BBSW + 117	0.89%	3/06/2016	3/06/2021	60
CBA	AA-	1,024,679	1,020,396	BBSW + 121	0.89%	12/07/2016	12/07/2021	60
ANZ	AA-	2,039,200	2,045,352	BBSW + 113	1.78%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,519,023	1,513,541	BBSW + 117	1.32%	26/10/2016	26/10/2020	48
NAB	AA-	1,018,511	1,014,557	BBSW + 105	0.88%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,510,235	1,502,787	BBSW + 140	1.31%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,009,103	1,012,357	BBSW + 110	0.88%	21/11/2016	21/02/2020	39
Westpac	AA-	1,019,930	1,015,637	BBSW + 111	0.88%	7/02/2017	7/02/2022	60
ANZ	AA-	1,013,512	1,016,196	BBSW + 100	0.89%	7/03/2017	7/03/2022	60
CUA	BBB	753,902	757,505	BBSW + 130	0.66%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	603,000	602,740	BBSW + 130	0.53%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,000,664	1,004,587	BBSW + 142	0.88%	29/06/2017	29/06/2020	36
NAB	AA-	3,021,699	3,029,841	BBSW + 90	2.64%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,008,193	1,012,677	BBSW + 97	0.88%	16/08/2017	16/08/2022	60
Westpac	AA-	2,013,306	2,006,576	BBSW + 81	1.75%	30/10/2017	27/10/2022	60
ME Bank	BBB	1,507,685	1,502,442	BBSW + 125	1.31%	9/11/2017	9/11/2020	36
NAB	AA-	2,008,268	2,014,234	BBSW + 80	1.75%	10/11/2017	10/02/2023	63
ANZ	AA-	0	1,502,967	BBSW + 77	1.31%	18/01/2018	18/01/2023	60
Bendigo-Adelaide	BBB+	0	500,969	BBSW + 105	0.44%	25/01/2018	25/01/2023	60
Total Floating Rate Notes - Senior Debt		55,341,107	55,304,201		48.19%
Managed Funds
NSW Tcorp	NR	1,370,117	1,382,256	0.89%	1.20%	17/03/2014	1/01/2023	105
Total Managed Funds		1,370,117	1,382,256	0.89%	1.20%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		117,575,539	114,772,139	3.08%	100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		2,414,937	3,515,255
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		115,160,603	111,256,884

 

Council’s portfolio is dominated by Floating Rate Notes (FRN’s) at approximately 48% across a broad range of counterparties. Cash equates to 12% of Council’s portfolio with Term Deposits around 39% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has decreased from the previous month’s balance, down from $115.1M to $111.2M. This is reflective of a number of large contractor payments made during the January period.

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed/sold the following investment securities during January 2018:

 

 

New Investments – Council purchased the following investment securities during January 2018:

 

 

Rollovers – Council did not roll over any investment securities during January 2018.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totalled $300,554, which compares favourably with the budget for the period of $235,087, outperforming budget for January by $65,467. This is mainly attributable to the higher than anticipated portfolio balance.

 

It should be noted that many of Councils FRNs continue to trade at a premium. The capital market value of these FRN investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is also important to note Council’s investment portfolio balance has consistently been over $100M recently, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It is anticipated that over the remainder of the 2017/18 financial year the portfolio balance will reduce in line with the completion of major projects.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (+1.75%pa), Council’s investment portfolio in total returned 3.08% for January. Short-term deposits returned 2.68%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

 

625   How may councils invest?

(1)  A council may invest money that is not, for the time being, required by the council for any other purpose.

(2)  Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3)  An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4)  The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

Local Government (General) Regulation 2005

 

212   Reports on council investments

(1)  The responsible accounting officer of a council:

(a)  must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i)  if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii)  if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b)  must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2)  The report must be made up to the last day of the month immediately preceding the meeting.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

 

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

1⇩.	Section 356 Donation Request - Wagga Wagga & Region Suicide Prevention Network inc.
2⇩.	Section 356 Donation Request - Safer Drivers Course NRMA
3⇩.	Section 356 Donation Request - Riverina Medical & Surgical Symposium Committee

 

 

 

RP-4               DISCLOSURE OF PECUNIARY INTEREST RETURNS - NEW DESIGNATED STAFF

Author:                        Nicole Johnson 

General Manager:    Peter Thompson

         

Analysis:

Section 449 of the Local Government Act 1993 requires all Councillors and Designated Staff to complete an annual Disclosure if Pecuniary Interest Return.

 

 

Recommendation That Council’s Register of Pecuniary Interest Returns, containing returns from newly appointed Designated Staff be tabled in accordance with Section 449 of the Local Government Act.

 

A Pecuniary Interest is described in Section 442 of the Act as “an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person”.

 

Section 449 of the Act states, that:

 

(1)     A councillor or designated person must complete and lodge with the general manager, within three (3) months after becoming a councillor or designated person, a return in the form prescribed by the regulations.

 

A number of new staff have been appointed in recent months including the general manager, four regulatory staff and two planning staff. All are considered Designated Staff.

 

Section 450A(1) of the Act requires the general manager to keep a register of returns required to be lodged with the general manager under section 449. The Register of Pecuniary Interest Returns is available for inspection at Council’s Civic Centre offices during ordinary business hours.

 

Accordingly, Council’s register of Pecuniary Interest Returns 2017 is submitted to this meeting of Council in accordance with the Act.

 

N/A

Section 449 of the Local Government Act 1993

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

No specific issues identified.

N/A

 

  

 

 

 

RP-5               JOINT ORGANISATION NOMINATION

General Manager:    Peter Thompson

         

 

Recommendation PLEASE NOTE A LATE REPORT ON THIS MATTER IS TO BE FINALISED FOR INCLUSION AT THE 26 FEBRUARY 2018 ORDINARY COUNCIL MEETING.

 

 

 

 

RP-6               ACTIVE TRAVEL PLAN - GRANT FUNDING OFFER

Author:          Ben Creighton 

Director:       Natalie Te Pohe

         

Analysis:

Council has received a funding offer from the NSW Government for the implementation of the Wagga Wagga Active Travel Plan. This report provides information on the funding offer, conditions attached to the funding, proposed community engagement and expected milestone dates.

 

 

Recommendation That Council: a       accept the State Government grant offer of $400,000 to develop the Active Travel Plan project b       accept the State Government grant offer of up to $11,352,600 to implement the Active Travel Plan subject to meeting all Infrastructure NSW project assurance requirements c        note that a further report will be provided for Council to note the outcome of the Gateway Assessment process which will also provide further information regarding the detailed budget d       authorise the affixing of Council’s Common Seal to all relevant documents as required e       approve the budget variation as detailed in the budget section of the report

 

At the 31 October 2016 Council resolved (Res No: 16/001)

a       adopt the Active Travel Plan - Cycling

b       endorse Council’s funding application for $785,000 made through Transport for NSW

c        receive a further report on the outcome of the funding application to a future Council meeting

d       note that the preferred routes will be subject to future detailed designs which may lead to alternatives

 

In September 2016 a funding application was made through the Transport for NSW Cycling Towns funding program for $785,000 to complete the detailed design required for the implementation of the Active Travel Plan.

 

A further application was made in September 2017 seeking funding to progress the implementation of the North South route identified within the Active Travel Plan noting that construction was subject to further community engagement and detailed design.

 

On 19 January 2018 Council received notice that the Wagga Active Travel Plan had been recognised as a priority cycling project and funding of up to $11,752,600 had been identified for the design and implementation of the Active Travel Plan with $400,000 available immediately to allow further development of the project (Attachment 1). The remaining balance of funding will be released subject to Council satisfying Infrastructure NSW project assurance requirements.

 

In order to complete the Infrastructure NSW project assurance documentation, the preferred routes and final scope of construction works are now required to be determined. A key step in this process is community engagement to ensure the preferred routes best service community needs. It is proposed that this project uses the same engagement methodology that was used for the Wagga Wagga Integrated Transport Strategy.

 

This will include:

·        Workshops on each route with stakeholders and adjacent land owners

·        A youth workshop and engagement activities

·        Individual meetings with adjacent land owners

·        Councillor workshops and individual Councillor discussions

·        Ongoing media updates via social media, Council News and TV and Radio interviews

·        Use of Council’s online “Your Say” and project diary tools. A project page at www.wagga.nsw.gov.au/atp has already been established

A condition of the offered funding is that all grant funds must be expended by 30 June 2020. A summary program identifying project milestone dates is provided below:

The $400,000 in funding offered will allow for the development of the Active Travel Plan project. This funding will allow the development of detailed project documentation that is required to meet the Infrastructure NSW project assurance requirements.

 

The remaining funding of up to $11,352,600 will allow Council to proceed with implementing the project. A further report to Council will provide details of the proposed budget allocation from Transport for NSW.

Active Travel Plan Cycling

Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 (WWITS 2040)

 

Safe and Healthy Community

Objective: We are safe

Outcome: We create safe spaces and places

 

Financial - Previous implementation cost estimates were high level only. The final implementation cost will be subject to the routes determined by the community engagement and construction methods.

 

The risks associated with implementing this strategy relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of the Council’s project management and contractor performance management systems.

Based on Council’s Community Engagement Strategy, Council aimed to involve the community in this process which entails: “To work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered.” Example: Plans or policies with significant changes, are new, and/or will impact the community or operations of Council.

 

The public exhibition community engagement matrix requires the following when Council is involving the community:

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council News

Media release

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Involve

·

·

·

·

·

·

·

·

·

 

Extensive community consultation was undertaken for the Active Travel Plan and the Wagga Wagga Integrated Transport Strategy 2040 via a variety of methods including:

 

·        Online interactive map (2462 website visits, 193 places pinned)

·        Stakeholder visioning workshop (Attendance of 48)

·        Speak out session (Attendance of 60)

·        Stakeholder meetings

·        Moving forward together workbook (121 completed)

·        Drop in shop front

 

Internal consultation was undertaken with Council’s Finance, Parks Operations, Strategic Planning, Development Services, Infrastructure Services and Community Services divisions.

 

Additional community engagement will be undertaken in accordance with information provided within the body of the report.

 

 

1⇩.	Funding Offer
2⇩.	Active Travel Plan – Provided under separate cover

 

 

 

 

 

RP-7               PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE - LIGHT AIRCRAFT PRECINCT SITE 17

Author:          Darryl Woods 

Director:       Caroline Angel

         

Analysis:

A resolution of Council is required for Council to agree to an assignment of sub-lease.

 

 

Recommendation That Council: a       agree to assign the Airport sub-lease over Light Aircraft Precinct hangar site 17 as per the details set out in the body of this report b       delegate authority to the General Manager or their delegate to execute any necessary document on behalf of Council

 

Reference is made to the sub-lease agreement between Council and the partnership of Malcolm George Bennett and Christopher John Brophy (Bennett & Brophy) in relation to Light Aircraft Precinct hangar site 17 at the Wagga Wagga Airport.

 

The current agreement commenced 1 January 2017 and expires 31 December 2019. Two consecutive sub-lease agreements follow with the final agreement expiring 29 June 2025 (the day prior to Council’s head lease expiry).

 

Council has received notification from Bennett & Brophy concerning the completed sale of their hangar to Mr Peter Middleton (Middleton). Accordingly, Bennett & Brophy have requested an assignment of sub-lease to transfer their rights and responsibilities under the sub-lease to Middleton.

 

Subject to a resolution of Council, and satisfaction of the conditions listed below Council Officers have agreed to the assignment request.

 

·        Deed of Assignment to be in a form approved by Council’s Solicitors

·        Council’s legal costs are to be borne by the parties to the assignment

·        Council’s administration fee for processing the sub-lease assignment request in the sum of $380 including GST as per Council’s adopted Fees & Charges 2017/18 to be paid

·        All outstanding fees and charges levied against the parties to the assignment must be paid in full

·        Evidence of valid public liability insurance in the sum of not less than $20 million is produced by the assignee

 

Middleton is an existing sub-lessee at the Airport and is considered a satisfactory assignee. Council will incur no costs in agreeing to the assignment proposal.

N/A

 

POL 038 Leasing & Licensing Policy

Community Leadership and Collaboration

Objective: City of Wagga Wagga services reflect the needs of the community

Outcome: The City of Wagga Wagga has efficient and effective processes

No specific issues identified.

Council’s Solicitors

 

 

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Location Map - Light Aircraft Precinct