Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 26 March 2018. RP-6

RP-6 Financial Performance Report as at 28 February 2018

Author: Carolyn Rodney

Director: Natalie Te Pohe

Analysis:

This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 28 February 2018.

Recommendation

That Council:

a approve the proposed 2017/18 budget variations for the month ended 28 February 2018 and note the surplus budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Beechworth to Bridge Walk Committee $ 85.00

ii) East Wagga Kooringal Football and Netball Club Inc. $3,708.00

d note details of the external investments as at 28 February 2018 in accordance with section 625 of the Local Government Act

Report

Wagga Wagga City Council (Council) forecasts a surplus budget position of $7K as at 28 February 2018. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.

Council has experienced a negative monthly investment performance for the month of February.

Key Performance Indicators

OPERATING INCOME

Total operating income is 67% of approved budget, which is tracking to budget for the end of February (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 86%.

OPERATING EXPENSES

Total operating expenditure is 64% of approved budget and is tracking to budget for the full financial year.

CAPITAL INCOME

Total capital income is 17% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 38% of approved budget.

WAGGA WAGGA CITY COUNCIL STATEMENT OF FINANCIAL PERFORMANCE 1 JULY 2017 TO 28 FEBRUARY 2018
CONSOLIDATED STATEMENT
	ORIGINAL BUDGET 2017/18 $'000	BUDGET ADJ 2017/18 $'000	APPROVED BUDGET 2017/18 $'000	YTD ACTUAL EXCL COMMT'S 2017/18	COMMT'S 2017/18 $'000	YTD ACTUAL + COMMT'S 2017/18 $'000	YTD % OF BUD
Revenue
Rates & Annual Charges	(63,090,002)	0	(63,090,002)	(42,592,002)	0	(42,592,002)	68%
User Charges & Fees	(25,947,798)	(24,531)	(25,972,329)	(15,978,767)	0	(15,978,767)	62%
Interest & Investment Revenue	(3,154,163)	0	(3,154,163)	(2,604,183)	0	(2,604,183)	83%
Other Revenues	(2,984,954)	(68,335)	(3,053,289)	(1,613,175)	0	(1,613,175)	53%
Operating Grants & Contributions	(13,910,429)	3,243,773	(10,666,656)	(7,694,413)	0	(7,694,413)	72%
Capital Grants & Contributions	(13,704,984)	(26,347,933)	(40,052,917)	(7,477,548)	0	(7,477,548)	19%
Total Revenue	(122,792,330)	(23,197,025)	(145,989,356)	(77,960,088)	0	(77,960,088)	53%

Expenses
Employee Benefits & On-Costs	42,458,491	175,003	42,633,494	25,720,676	27,626	25,748,303	60%
Borrowing Costs	3,591,092	0	3,591,092	1,773,906	0	1,773,906	49%
Materials & Contracts	29,833,841	4,032,160	33,866,002	18,631,837	3,064,701	21,696,537	64%
Depreciation & Amortisation	34,477,729	0	34,477,729	22,985,152	0	22,985,152	67%
Other Expenses	9,453,285	160,986	9,614,271	6,588,088	132,763	6,720,850	70%
Total Expenses	119,814,437	4,368,149	124,182,587	75,699,658	3,225,090	78,924,748	64%

Net Operating (Profit)/Loss	(2,977,893)	(18,828,876)	(21,806,769)	(2,260,430)	3,225,090	964,660

Net Operating (Profit)/Loss before Capital Grants & Contributions	10,727,091	7,519,057	18,246,148	5,217,118	3,225,090	8,442,208

Capital / Reserve Movements
Capital Exp - Renewals	25,035,121	21,153,287	46,188,409	10,371,250	8,058,726	18,429,976	40%
Capital Exp - New Projects	16,898,302	26,456,159	43,354,461	12,189,685	9,437,711	21,627,396	50%
Capital Exp - Project Concepts	11,400,337	7,266,800	18,667,137	73,693	57,521	131,214	1%
Loan Repayments	2,474,343	0	2,474,343	1,649,562	0	1,649,562	67%
New Loan Borrowings	(7,215,980)	(3,903,710)	(11,119,690)	0	0	0	0%
Sale of Assets	(4,678,401)	(1,371,761)	(6,050,162)	(510,378)	0	(510,378)	8%
Net Movements Reserves	(6,458,101)	(30,778,715)	(37,236,816)	0	0	0	0%
Total Cap/Res Movements	37,455,621	18,822,060	56,277,682	23,773,813	17,553,957	41,327,770	73%

	ORIGINAL BUDGET 2017/18 $'000	BUDGET ADJ 2017/18 $'000	APPROVED BUDGET 2017/18 $'000	YTD ACTUAL EXCL COMMT'S 2017/18	COMMT'S 2017/18 $'000	YTD ACTUAL + COMMT'S 2017/18 $'000	YTD % OF BUD
Net Result after Depreciation	34,477,728	(6,815)	34,470,913	21,513,383	20,779,047	42,292,430

Add back Depreciation Expense	34,477,729	0	34,477,729	22,985,152	0	22,985,152	67%

Cash Budget (Surplus)/Deficit	0	(6,815)	(6,816)	(1,471,769)	20,779,047	19,307,278

Revised Budget Result - Surplus/(Deficit)

$’000s

Original 2017/18 Budget Result as adopted by Council

Total Budget Variations approved to date

Budget variations for February 2018

RP-9 – Botanic Gardens report

$7K

$20K

($20K)

Proposed revised budget result for 28 February 2018

$7K

The proposed Budget Variations to 28 February 2018 are listed below:

*Budget Variation*		*Amount*		*Funding Source*			*Net Impact* *Fav/ (Unfav)*
*1 – Community Leadership and Collaboration*
Interest on Investments			($760K)	S94 Reserve Interest $26K Sewer Reserve Interest $76K Solid Waste Reserve Interest $21K RRL Interest $5K Fit for the Future Reserve Interest $94K Fit for the Future Reserve Additional Transfer $34K			$504K
Council’s interest on investments income is estimated to outperform budget for the 2017/18 financial year by $760K - $2.8M full year budget, $2.4M received to the end of month February 2018. This favourable budget variation is mainly due to the size of the investment portfolio, which has consistently maintained a larger balance (over $100M) than originally anticipated. The is mainly due to of a number of significant capital projects not being as advanced as originally predicted due to a number of factors. The estimated $760K interest on investments income equates to the following positive budget variations for each fund: · General Purpose Revenue $538K (proposed to allocate $484K to other variations in this report and $20K to the Botanic Gardens variation report, plus an additional $34K to the Fit for the Future Reserve). · Section 94 $26K · Sewer Fund Reserve $76K · Solid Waste $21K · Riverina Regional Library $5K · Fit For the Future Reserve $94K
*2 – Safe and Healthy Community*
Traffic Parking Fine Income			$300K		Traffic Parking Contractor Expenses ($50K)	($250K)
	Council has experienced a reduction in traffic parking fine income for this financial year due to the City Compliance team operating with reduced staff numbers for the majority of the financial year. This reduction in income has been partially offset through a reduction in administration fees in processing fines of $50K. The remaining unfavourable budget variation is proposed to be funded from additional interest on investments income of $250K. The City Compliance team are now operating with the full complement of staff.
*5 – The Environment*
Coolamon Road Bus Interchange			$60K		Traffic Committee Reserve ($60K)	Nil
	Construction of a sealed 550m²bus interchange is proposed to allow buses to park safely off Coolamon Road. This project has been identified by the Traffic Committee as a high priority project and will allow school students to safely board and disembark the school buses clear of traffic. It is proposed to fund the project from the Traffic Committee Reserve. Estimated Completion Date: 30 April 2018
Lockhart Road Pavement Rehabilitation			$866K		RMS Regional Roads Repair Grant ($433K) RMS Supplementary Block Grant ($199K)	($234K)
	Council has been successful in obtaining funding under the Regional Roads ‘Repair’ Program from RMS. This funding is to be utilised for rehabilitation works on a 1.41km section of Lockhart Road. Council is required to match the funds 50:50. It is proposed to fund Council’s portion from the RMS Supplementary Block Grant of $199K and the additional Interest on Investments income of $234K. Estimated Completion Date: 30 June 2018
*SURPLUS/(DEFICIT)*						$20K

Current Restrictions

WAGGA WAGGA CITY COUNCIL RESERVES SUMMARY
28 FEBRUARY 2018
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.02.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE

Externally Restricted
Developer Contributions	(21,947,807)	3,374,249	4,733,577	(26,333)	(13,866,315)
Sewer Fund	(24,045,646)	1,229,992	4,609,319	(76,483)	(18,282,818)
Solid Waste	(15,824,723)	4,878,008	1,451,193	(20,997)	(9,516,519)
Specific Purpose Unexpended Grants/Contributions	(4,956,776)	0	4,956,776		0
SRV Levee	(1,167,316)	0	1,167,316		0
Stormwater Levy	(2,940,246)	(587,206)	451,268		(3,076,184)
Total Externally Restricted	(70,882,514)	8,895,043	17,369,449	(123,813)	(44,741,835)

Internally Restricted
Airport	(371,610)	(386,660)	266,472		(491,798)
Art Gallery	(30,990)	(21,000)	0		(51,990)
Ashmont Community Facility	(4,500)	(1,500)	0		(6,000)
Bridge Replacement	(240,240)	(100,000)	153,573		(186,667)
CBD Carparking Facilities	(891,982)	0	129,191		(762,792)
CCTV	(64,476)	(10,000)	0		(74,476)
Cemetery Perpetual	(157,605)	(125,146)	144,084		(138,667)
Cemetery	(193,116)	(161,330)	100,000		(254,446)
Civic Theatre Operating	0	(50,000)	0		(50,000)
Civic Theatre Technical Infrastructure	(105,450)	(50,000)	57,100		(98,350)
Civil Projects	(155,883)	0	0		(155,883)
Community Amenities	(5,685)	0	0		(5,685)
Community Works	0	0	(62,869)		(62,869)
Council Election	(166,776)	(73,095)	0		(239,871)
Emergency Events	(133,829)		(57,331)		(191,160)
Employee Leave Entitlements Gen Fund	(3,184,451)	0	0		(3,184,451)
Environmental Conservation	(131,351)	0	0		(131,351)
Estella Community Centre	(230,992)	0	0		(230,992)
Family Day Care	(169,356)	(123,944)	0		(293,300)
Fit for the Future	(3,033,479)	(2,265,725)	606,074	(127,162)	(4,820,292)
Generic Projects Saving	(1,040,610)	20,000	93,727		(926,883)
Glenfield Community Centre	(17,704)	(2,000)	0		(19,704)
Grants Commission	(4,956,776)	0	4,956,776		0
Grassroots Cricket	(70,992)	0	0		(70,992)
Gravel Pit Restoration	(761,422)	0	25,000		(736,422)
Gurwood Street Property	(50,454)	0	0		(50,454)
Information Services	(378,713)	250,000	8,000		(120,713)
Infrastructure Replacement	(136,098)	(48,071)	954		(183,215)
Insurance Variations	(28,644)	0	0		(28,644)
Internal Loans	(674,661)	(851,794)	850,468		(675,986)
Lake Albert Improvements	(53,867)	(50,000)	56,078		(47,789)

WAGGA WAGGA CITY COUNCIL RESERVES SUMMARY
28 FEBRUARY 2018
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.02.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
LEP Preparation	(28,301)	14,636	11,120		(2,545)
Livestock Marketing Centre	(7,267,731)	(1,180,017)	4,053,725		(4,394,024)
Museum Acquisitions	(39,378)	0	0		(39,378)
Oasis Building Renewal	(172,000)	(32,147)	121,000		(83,147)
Oasis Plant	(1,115,347)	90,000	85,770		(939,577)
Parks & Recreation Projects	(79,648)	0	74,360		(5,288)
Pedestrian River Crossing (old Riverside)	(198,031)	48,031	150,000		0
Plant Replacement	(5,893,831)	1,804,934	1,059,675		(3,029,223)
Playground Equipment Replacement	(59,181)	(105,679)	0		(164,860)
Project Carryovers	(1,276,882)	0	1,276,882		0
Public Art	(173,283)	(23,669)	53,969		(142,983)
Robertson Oval Redevelopment	(86,697)	0	0		(86,697)
Senior Citizens Centre	(13,627)	(2,000)	0		(15,627)
Sister Cities	(36,527)	(10,000)	0		(46,527)
Stormwater Drainage	(183,420)	0	25,177		(158,242)
Strategic Real Property	(702,792)	0	(380,000)		(1,082,792)
Street Lighting Replacement	(74,755)	(30,000)	0		(104,755)
Subdivision Tree Planting	(272,621)	(20,000)	0		(292,621)
Sustainable Energy	(520,442)	35,000	60,000		(425,442)
Traffic Committee	(50,000)	(50,000)	0	60,000	(40,000)
Total Internally Restricted	(35,686,205)	(3,511,177)	13,918,973	(67,162)	(25,345,571)

Total Restricted	(106,568,720)	5,383,866	31,288,423	(190,975)	(70,087,406)

Section 356 Financial Assistance Requests

Two Section 356 Donation requests have been received for consideration at the

26 March 2018 Ordinary Council meeting.

Details of the donation requests are shown below:

· Beechworth to Bridge Walk Committee $85.00

The Beechworth to Sydney Harbour Bridge Walk group has requested the waiver of the hire fees for Bolton Park on the 6 April 2018 as part of the Beechworth to Sydney Harbour Bridge Mental Health Awareness Walk.

The group aims to raise awareness and remove stigma of mental health and suicide.

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community – Outcome: we promote a healthy lifestyle”.

· East Wagga Kooringal Football and Netball Club Inc. $3,708

The East Wagga Kooringal Football and Netball Club Inc. has requested Council’s consideration for the donation of the costs of supplying an E1 Pressure Sewer Pump which Council currently supplies at cost ($3,708) to residents wishing to install a E1 Pressure Sewer Pump on their property.

East Wagga Kooringal Football and Netball Club Inc. in their attached letter advise that they are constructing a new Amenities Block at Gumly Gumly (Gumly Oval managed by Gumly Trust).

The Gumly Oval grounds are used by various sporting groups including East Wagga Kooringal Football and Netball Club.

The Club President notes in the attached letter:

‘As you are most likely aware the Gumly Oval and Amenities are run by the Gumly Trust who in turn Lease the Ground to our Football Club. As such, the Football Club covers all Maintenance and improvement costs for the Ground and Amenities, a significant cost borne by the Members of the Club. These Amenities are available for use by a number of different organisations, at no cost to them. Organisations including Riverina Lions AFC – Training each week during the Football Season, Junior Representative Teams from Wagga and the Riverina – Training for representative Matches, Indigenous Football Carnival – held each Year and a number of other Charitable Bodies that require the Amenities that we have.”

Discussions with Club representative’s notes that the installation costs of the E1 Pressure Sewer Pump will be donated by voluntary labour (a qualified plumber).

The above request aligns with Council’s Strategic Plan :

Safe and Healthy Community – We promote participation across a variety of Sports and Recreation.

It is proposed that the cost of providing an E1 Pressure Sewer Pump from Council’s Depot Stores Inventory of $3,708 be funded from the Sewer Fund. The Sewer Fund has capacity to fund this request due to substantial savings in the Sewer Reserve following the withdrawal of the Oura Village and San Isidore Village Sewer Schemes in 2017/18. It is further noted that an additional $76,000 in interest income for the Sewer Fund has been advised as a positive budget variation in this report.

(Please note: The S356 Donation to the East Wagga Kooringal Football and Netball Club Inc. is proposed to be funded from the Council Sewer Fund and is thus excluded from the General Fund S356 available funds reconciliation below.)

General Fund Section 356 financial assistance available budget	$3,201.78
Beechworth to Sydney Harbour Bridge Walk Group	($85.00)
Total Section 356 Financial Assistance Requests – 26 February 2018 Council Meeting	($85.00)
Proposed balance of Section 356 financial assistance budget – available for requests received for the remainder of this financial year	$3,116.78

Investment Summary as at 28 February 2018

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 31/01/2018 $	Closing Balance Invested 28/02/2018 $	February EOM Current Yield %	February EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
*Short Term Deposits*
Banana Coast CU	NR	1,000,000	1,000,000	2.80%	0.81%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.80%	1.61%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.60%	1.61%	2/08/2017	2/08/2018	12
CUA	BBB	1,000,000	1,000,000	2.75%	0.81%	3/03/2017	2/03/2018	12
NAB	AA-	2,000,000	2,000,000	2.60%	1.61%	8/09/2017	7/09/2018	12
ME Bank	BBB	2,000,000	2,000,000	2.60%	1.61%	22/08/2017	19/04/2018	8
AMP	A	1,000,000	1,000,000	2.80%	0.81%	8/09/2017	5/06/2018	9
NAB	AA-	2,000,000	2,000,000	2.62%	1.61%	28/09/2017	28/09/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.67%	1.61%	5/10/2017	5/10/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.81%	16/10/2017	16/10/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.70%	1.61%	5/12/2017	5/12/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.81%	15/12/2017	16/07/2018	7
NAB	AA-	0	2,000,000	2.47%	1.61%	28/02/2018	28/05/2018	3
Police Credit Union	NR	0	2,000,000	2.70%	1.61%	28/02/2018	29/10/2018	8
*Total Short Term Deposits*		19,000,000	23,000,000	2.66%	18.53%
*At Call Accounts*
NAB	AA-	855,578	2,208,510	1.50%	1.78%	N/A	N/A	N/A
NAB	AA-	11,858,709	17,380,012	2.19%	14.00%	N/A	N/A	N/A
AMP	A	183,813	184,149	2.15%	0.15%	N/A	N/A	N/A
Beyond Bank	BBB+	149,301	149,438	1.00%	0.12%	N/A	N/A	N/A
CBA	AA-	58,281	65,223	1.35%	0.05%	N/A	N/A	N/A
*Total At Call Accounts*		13,105,682	19,987,332	2.10%	16.10%
*Medium Term Deposits*
RaboBank	A+	1,000,000	1,000,000	3.16%	0.81%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.42%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.61%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.81%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	990,000	3.70%	0.80%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	990,000	3.70%	0.80%	11/03/2015	11/03/2018	36
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.61%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.81%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.81%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.81%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.81%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.61%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.42%	10/03/2017	10/03/2022	60
ING Bank	A	1,000,000	1,000,000	2.92%	0.81%	16/10/2017	16/10/2019	24
ING Bank	A	2,000,000	2,000,000	2.92%	1.61%	6/11/2017	6/11/2019	24
BOQ	BBB+	2,000,000	2,000,000	3.35%	1.61%	3/01/2018	4/01/2022	48
ING Bank	A	1,000,000	1,000,000	2.80%	0.81%	5/01/2018	6/01/2020	24
*Total Medium Term Deposits*		25,980,000	25,980,000	3.20%	20.93%
Institution	Rating	Closing Balance Invested 31/01/2018 $	Closing Balance Invested 28/02/2018 $	February EOM Current Yield %	February EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
*Floating Rate Notes - Senior Debt*
BOQ	BBB+	2,021,000	2,022,200	BBSW + 110	1.63%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,005,627	1,007,377	BBSW + 107	0.81%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,005,627	1,007,377	BBSW + 107	0.81%	10/11/2014	6/11/2019	60
Newcastle Permanent	BBB	1,005,487	0	0.00%	0.00%	27/02/2015	27/02/2018	36
Macquarie Bank	A	2,031,734	2,021,254	BBSW + 110	1.63%	3/03/2015	3/03/2020	60
Heritage Bank	BBB+	1,001,058	0	0.00%	0.00%	7/05/2015	7/05/2018	36
Heritage Bank	BBB+	1,001,058	0	0.00%	0.00%	9/06/2015	7/05/2018	35
Westpac	AA-	1,010,057	1,011,397	BBSW + 90	0.81%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,013,497	1,008,357	BBSW + 110	0.81%	18/08/2015	18/08/2020	60
Bendigo-Adelaide	BBB+	1,013,497	1,008,357	BBSW + 110	0.81%	28/09/2015	18/08/2020	59
Westpac	AA-	2,020,114	2,022,794	BBSW + 90	1.63%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,016,956	1,018,866	BBSW + 125	0.82%	20/10/2015	20/10/2020	60
Westpac	AA-	4,059,428	4,064,224	BBSW + 108	3.27%	28/10/2015	28/10/2020	60
AMP	A	1,821,739	1,825,105	BBSW + 110	1.47%	11/12/2015	11/06/2019	42
CBA	AA-	1,017,696	1,019,126	BBSW + 115	0.82%	18/01/2016	18/01/2021	60
Rabobank	A+	2,062,530	2,049,172	BBSW + 150	1.65%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,011,467	1,013,897	BBSW + 160	0.82%	22/03/2016	22/03/2019	36
CUA	BBB	2,021,554	2,025,554	BBSW + 160	1.63%	1/04/2016	1/04/2019	36
ANZ	AA-	1,019,526	1,020,936	BBSW + 118	0.82%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,022,386	1,024,336	BBSW + 138	0.83%	21/04/2016	12/04/2021	60
AMP	A	1,024,886	1,018,706	BBSW + 135	0.82%	24/05/2016	24/05/2021	60
Westpac	AA-	1,021,916	1,015,847	BBSW + 117	0.82%	3/06/2016	3/06/2021	60
CBA	AA-	1,020,396	1,021,806	BBSW + 121	0.82%	12/07/2016	12/07/2021	60
ANZ	AA-	2,045,352	2,033,272	BBSW + 113	1.64%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,513,541	1,516,436	BBSW + 117	1.22%	26/10/2016	26/10/2020	48
NAB	AA-	1,014,557	1,015,617	BBSW + 105	0.82%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,502,787	1,507,736	BBSW + 140	1.21%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,012,357	1,007,107	BBSW + 110	0.81%	21/11/2016	21/02/2020	39
Westpac	AA-	1,015,637	1,016,786	BBSW + 111	0.82%	7/02/2017	7/02/2022	60
ANZ	AA-	1,016,196	1,010,347	BBSW + 100	0.81%	7/03/2017	7/03/2022	60
CUA	BBB	757,505	759,028	BBSW + 130	0.61%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	602,740	604,060	BBSW + 130	0.49%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,004,587	1,007,187	BBSW + 142	0.81%	29/06/2017	29/06/2020	36
NAB	AA-	3,029,841	3,031,311	BBSW + 90	2.44%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,012,677	1,008,227	BBSW + 97	0.81%	16/08/2017	16/08/2022	60
Westpac	AA-	2,006,576	2,009,234	BBSW + 81	1.62%	30/10/2017	27/10/2022	60
ME Bank	BBB	1,502,442	1,505,921	BBSW + 125	1.21%	9/11/2017	9/11/2020	36
NAB	AA-	2,014,234	2,002,356	BBSW + 80	1.61%	10/11/2017	10/02/2023	63
ANZ	AA-	1,502,967	1,503,867	BBSW + 77	1.21%	18/01/2018	18/01/2023	60
Bendigo-Adelaide	BBB+	500,969	502,284	BBSW + 105	0.40%	25/01/2018	25/01/2023	60
Newcastle Permanent	BBB	0	1,504,362	BBSW + 140	1.21%	6/02/2018	6/02/2023	60
*Total Floating Rate Notes - Senior Debt*		55,304,201	53,771,824		43.32%
*Managed Funds*
NSW Tcorp	NR	1,382,256	1,378,564	-0.27%	1.11%	17/03/2014	1/02/2023	106
*Total Managed Funds*		1,382,256	1,378,564	-0.27%	1.11%
Institution	Rating	Closing Balance Invested 31/01/2018 $	Closing Balance Invested 28/02/2018 $	February EOM Current Yield %	February EOM % of Portfolio	Investment Date	Maturity Date	Term (months)
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		114,772,139	124,117,719		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		3,515,255	3,354,820
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		111,256,884	120,762,899

Council’s portfolio is predominantly dominated by Floating Rate Notes (FRN’s) equating to approximately 43% across a broad range of counterparties. Cash equates to 16% of Council’s portfolio with Term Deposits around 40% and growth funds around 1% of the portfolio.

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

Investment Portfolio Balance

Council’s investment portfolio balance has increased from the previous month’s balance, up from $111.2M to $120.8M. This is reflective of the third quarter rates instalment being due at the end of February.

MONTHLY INVESTMENT MOVEMENTS

Redemptions/Sales – Council redeemed/sold the following investment securities during February 2018:

Institution and Type	Amount	Investment Term	Interest Rate	Comments
Heritage Bank Floating Rate Note	$1M	3 years	BBSW + 115bps	This floating rate note was sold prior to maturity and funds were reinvested in the new 5 year Newcastle Permanent FRN (see below).
Heritage Bank Floating Rate Note	$1M	3 years	BBSW + 115bps	This floating rate note was sold prior to maturity and funds were reinvested in the new 5 year Newcastle Permanent FRN (see below).
Newcastle Permanent Floating Rate Note	$1M	3 years	BBSW + 110bps	This floating rate note was redeemed at maturity and funds were reinvested in the new 5 year Westpac and UBS FRN’s in early March 2018.

New Investments – Council purchased the following investment securities during February 2018:

Institution and Type	Amount	Investment Term	Interest Rate	Comments
NAB Term Deposit	$2M	3 months	2.47%	The NAB rate of 2.47% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.
Police Credit Union (PCU) Term Deposit	$2M	8 months	2.70%	The PCU rate of 2.70% compared favourably to the rest of the market for this investment term. This term was chosen to fill a maturity gap within Council’s investment portfolio.
Newcastle Permanent Floating Rate Note	$1.5M	5 years	BBSW + 140bps	Council’s independent Financial Advisor advised this Floating Rate Note represented good value.

Rollovers – Council did not roll over any investment securities during January 2018.

MONTHLY PERFORMANCE

Interest/growth/capital gains for the month totalled $214,589, which compares unfavourably with the budget for the period of $235,087, underperforming budget for February by $20,498.

Included in this report is a positive budget variation to increase the investment income budget by $760K up to $3.6M.

It should be noted that many of Councils FRNs continue to trade at a premium. The capital market value of these FRN investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

It is also important to note Council’s investment portfolio balance has consistently been over $100M recently, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It was originally anticipated that over the remainder of the 2017/18 financial year the portfolio balance will reduce in line with the completion of major projects. Further analysis of the capital works program and revised timing on some of the projects is currently underway and is planned to be reported to Council separately.

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

In comparison to the AusBond Bank Bill Index* (+1.75%pa), Council’s investment portfolio in total returned 2.52% for February. Short-term deposits returned 2.66%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 August 2013.

Carolyn Rodney

Responsible Accounting Officer

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

Investments are reported in accordance with Council’s POL 075 Investment Policy.

Local Government Act 1993

625 How may councils invest?

(1) A council may invest money that is not, for the time being, required by the council for any other purpose.

(2) Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3) An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4) The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

Local Government (General) Regulation 2005

212 Reports on council investments

(1) The responsible accounting officer of a council:

(a) must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i) if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii) if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b) must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2) The report must be made up to the last day of the month immediately preceding the meeting.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

This report is a control mechanism that assists in addressing the following potential risks to Council:

· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

Attachments

1 ⇩.	Section 356 Donation Request - Beechworth to Sydney Harbour Bridge Walk Group
2 ⇩.	Section 356 Donation Request - East Wagga Kooringal Football and Netball Club Inc.

Report submitted to the Ordinary Meeting of Council on Monday 26 March 2018. RP-20

RP-20 DRAFT WAGGA WAGGA REVISED FLOODPLAIN RISK MANAGEMENT STUDY AND PLAN

Author: Shaula Siregar

Director: Caroline Angel

Analysis:

This report recommends that Council endorse the Wagga Wagga Revised Floodplain Risk Management Study and Plan for adoption.

Recommendation

That Council:

a receive and note the information contained in this report

b acknowledge receipt of the Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan

c endorse the inclusion of Appendix M in the Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan

d endorse the suggested amendments to the Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan following consideration of submissions received

e adopt the Wagga Wagga Revised Floodplain Risk Management Study and Plan (March 2018)

f advise the writers of submissions received during the public exhibition period of the outcome

g make application under the NSW Government’s Floodplain Management Program to undertake a North Wagga Flood Mitigation Options Feasibility Study

Report

Council at its Ordinary Meeting on 23 October 2017 resolved the following:

That Council:

a receive the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan

b place the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan on public exhibition for a minimum of 28 days from 24 October 2017 to 21 November 2017 and invite public submissions on the draft document during the exhibition and consultation period

c endorse the preparation of a formal submission by staff in response to the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan

d receive a further report following the public exhibition and consultation period that will consider:

i. in consultation with WMAwater Pty Ltd, any submission made in respect of the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan

ii. proposing adoption of the draft Wagga Wagga Revised Floodplain Risk Management Study and Plan unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

The Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan was endorsed for public exhibition at the Council meeting on 23 October 2017. The Public Exhibition period commenced on 24 October 2017 and was initially to finish on 21 November 2017. Following requests from the community, the exhibition period was extended for another two weeks, closing on 6 December 2017.

As part of the public exhibition process, the Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan was promoted via Council’s ‘Have your Say’ website, FloodFutures website and other community engagement platforms.

Nine drop-in sessions were held across the study area as per the below with Council and WMAwater staff in attendance at each session.

· Gumly Hall 1 November 2017 at 3pm – 6 pm

· Oura Hall 2 November 2017 at 3pm – 6pm

· Council Committee Room 8 November 2017 at 3pm – 6pm

· Sturt Mall 9 November 2017 at 1pm – 7pm

· Wagga Wagga Marketplace 10 November 2017 at 9am – 5pm

· Wagga Wagga Marketplace 11 November 2017 9am – 12am

· North Wagga Hall 14 November 2017 at 3pm – 7pm

· Council Meeting Room 15 November 2017 at 4pm – 7pm

· Council Meeting Room 30 November 2017 at 3pm – 7pm

Residents were able to make submissions either by writing a letter or via email directly to Council, or submitting an online form on Council’s ‘Have your Say’ website. A large number of submissions received were in the form of a pre-written proforma signed by individuals. At the conclusion of the public exhibition period, Council received 439 submissions to the report with a break down of submission types as per below:

397 submissions	Proforma
29 submissions	Individual
13 submissions	Online

The submissions were categorised into key issues, identified and responses to each issue were provided in Appendix M – Response to Public Exhibition Submissions. This appendix also notes any changes to the report that have arisen due to submissions received.

Specific changes to the report have been documented in Table 1 at the end of Appendix M (as attached). Prior to Appendix M being presented to Council, the Floodplain Risk Management Advisory Committee (FRMAC) at its meeting 13 February 2018 discussed and reviewed the appendix in detail and agreed to all changes being made to the report that are detailed in Appendix M.

As a result of the public exhibition period and submissions received and the review undertaken by the FRMAC, “Table 100 Floodplain Risk Mitigation Options: Multi Criteria Assessment Matrix” has been updated with the inclusion of the “Community Acceptance” score (as attached).

A Councillor workshop was subsequently held on 5 March 2018 to update Councillors on the changes made to the report as detailed in Appendix M. Outcomes from the workshop included the following requests:

· Drainage improvements within North Wagga

· Establishment of a flood level gauge upstream of Oura

It was also requested at the workshop that the feasibility study will compare both options of PR1 (Voluntary House Raising & Voluntary Purchase Scheme) in conjunction with L4B (North Wagga Levee Upgrade to 5% AEP level of protection including upgrade to Hampden Avenue to equivalent level (as embankment) and conveyance improvements through Wilks Park) resulting with only one option to be chosen to progress to the next stage.

Based on outcomes of the analysis of the Table 100 Floodplain Risk Mitigation Options: Multi Criteria Assessment Matrix, the FRMAC recommend Council to endorse the following summary of recommendations in the table below and as detailed in the attached.

PR1	Feasibility study to investigate a Voluntary House Raising & Voluntary Purchase Scheme in Wagga Wagga Study Area. The feasibility study is to be investigated in conjunction with Option L4B (see below)*.
L4B	Feasibility study to investigate North Wagga Levee Upgrade to 5% AEP level of protection including upgrade to Hampden Avenue to equivalent level (as embankment) and conveyance improvements through Wilks Park. The feasibility study is to be investigated in conjunction with Option PR1 (see above)*.
VMP	Update the recently completed Vegetation Management Plan to consider new state biodiversity legislation instruments, then draft Standard Operation Procedures for selected recommended activities.
RE1	Improve Flood Warning System
RE2	Flood Emergency Management Planning
RE3	Community Flood Education
A1	Future consideration of increasing conveyance beneath Wiradjuri Bridge by extending span and/or excavating beneath the bridge.
R1	Oura Road Raising
R2	Gumly Access Route (Sturt Hwy & Pioneer Rd)
PL1	Move Flood Planning Area mapping into the Wagga Wagga DCP, whilst retaining the definition of the Flood Planning Area and Flood Planning Level in the LEP.
PL2	Reformat DCP to Matrix style document
PL3	Add clause to LEP to control sensitive land uses between the FPA and PMF extent.
PL4	Requirement of Site Specific Flood Emergency Plans
PL5	Flood Risk Info on s149 Planning Certificates
PL6	Controls to set Minimum Floor Levels
PL7	Controls to set Minimum Flood Proofing Levels
PL8	Controls to ensure appropriate building design and materials
PL9	Controls to Manage Offsite Impacts: Flood Impact Assessment
PL10	Appropriate Dwelling Design

A final draft Wagga Wagga Revised Floodplain Risk Management Study and Plan Volume 1 and Volume 2 are provided under separate cover for adoption.

Financial Implications

N/A

Policy and Legislation

N/A

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We minimise our impact on the environment

Risk Management Issues for Council

The current adopted plan does not have the benefit of recent flood modelling data or advances in technology, which provides a more informed plan.

Internal / External Consultation

15 June 2017 – Councillor Briefing Session

Attendees	Non Attendees
· Cr Yvonne Braid	· Mayor Greg Conkey
· Cr Dan Hayes	· Cr Rod Kendall
	· Cr Vanessa Keenan
	· Cr Paul Funnell
	· Cr Dallas Tout
	· Cr Tim Koschel
	· Cr Kerry Pascoe

19 June 2017 – Additional Councillor Briefing Session

Attendees	Non Attendees
· Cr Yvonne Braid	· Mayor Greg Conkey
· Cr Dallas Tout	· Cr Rod Kendall
· Cr Tim Koschel	· Cr Vanessa Keenan
	· Cr Paul Funnell
	· Cr Dan Hayes
	· Cr Kerry Pascoe

20 June 2017 – Floodplain Risk Management Advisory Committee (FRMAC) Workshop

Invitations were issued to the following:

· FRMAC voting members	· Currawarna Community representatives
· Uranquinty Community representatives	· Oura Community representatives
· Ladysmith Community representatives	· Gumly Gumly Community representatives
· Tarcutta Community representatives	· Floodplain Residents Protection Association

6 October 2017 – General Manager Briefing

Attendees	Non Attendees
· James Bolton	· Shaula Siregar
· Caroline Angel	· Darryl Woods
· Scott Gray
· Adrian Butler
· Erin Askew – WMAwater

5 March 2018 – Councillor Workshop

Attendees	Non Attendees
· Mayor Greg Conkey	· Cr Paul Funnell
· Cr Rod Kendall
· Cr Vanessa Keenan
· Cr Dan Hayes
· Cr Dallas Tout
· Cr Tim Koschel
· Cr Kerry Pascoe
· Cr Yvonne Braid

Attachments

1 ⇩.	Appendix M – Provided under separate cover
2 ⇩.	Table 100 - Multi Criteria Assessment Matrix – Provided under separate cover
3 ⇩.	Table 1 - Appendix M – Provided under separate cover
4 ⇩.	Table 1 and 2 - Summary of Recommendations – Provided under separate cover
5 .	Final Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan - Volume 1 - Provided under separate cover
6 .	Final Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan - Volume 2 - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 26 March 2018. RP-21

RP-21 REFORECASTING OF 2017/2018 CAPITAL WORKS PROGRAM

Author: Bruce Sheridan

Director: Caroline Angel

Analysis:

This report is for Council to consider and approve the proposed budget reforecast for the 2017/2018 capital works program as at 28 February 2018.

Recommendation

That Council:

a note the contents of the report

b approve the proposed budget reforecast 2017/18 capital works program as at month ended 28 February 2018 as detailed in the report

c approve the budget variation/s as detailed in the budget section of the report

Report

On completion of the 2016/17 financial year, there were a significant number of projects carried over to the value of $46.7M. This has impacted on the 2017/18 delivery schedule due to the number of projects, the lack of documentation and detailed cost estimates in the planning phase, prior to including projects in the capital works program. Further contributing factors are:

· Over commitment of capital projects when matched to current project resourcing

· Insufficient budgets to cover project management and design effort in the concept and planning phase

· Legacy issues surrounding budgets and lack of maturity in the development of concepts and scope during the planning phases

· Timing of traffic modelling data at the strategic stage to determine priorities and sequencing of road network projects

· Delays to major projects due to lack of participation in tenders by suitably qualified contractors, in particular local contractor participation

Whilst the level of maturity within the organisation has increased and results are starting to be realised, there is a need to reset the budget forecast to reflect the capacity to deliver the 2017/18 program and to place the focus on high priority grant funded projects.

The list of projects and reasoning for their inclusion is detailed in Table 1 below.

Financial Implications

Council’s 2017/18 total capital works program for 2017/18 is $108.2M, which contains original budget allocations of $53.3M, project carryovers from 2016/17 of $46.7M, and revised budget allocations of $8.2M. The attachment to this report recommends for $42M to be transferred out of the 2017/18 program, and added to the 2018/19 capital works program.

The proposed revised draft 2018/19 capital program which will be presented to Council at the 23 April 2018 Council meeting is currently $42.6M. Adding the proposed $42M reforecast to this, brings the total 2018/19 capital works program up to $84.6M.

Policy and Legislation

Budget variations are reported in accordance with Council’s POL 052 Budget Policy

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

Risk Management Issues for Council

The identified risk associated with the proposed reforecast being that community expectations are not met in regards to completed capital works.

Internal / External Consultation

Consultation in regards to this report has been undertaken with the Finance Directorate. External consultation required to community in regards to reduced delivery of capital projects.

Table 1 - 2017/18 Capital Program - Forecast Carryover

Project ID	Project Description	Total 2017/18 Budget	Expected Carry Over to 18/19FY	Comments
12922	Glenfield Rd Improve Traffic Flow Design	100,000	90,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
12926	Bourke Street & Bourkelands Drive Intersection Upgrade	107,252	100,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
13679	Red Hill Rd Widening to 4 Lanes - Plumpton Rd to Glenfield	100,000	90,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
13680	Red Hill Rd & Hudson Dr Intersection Improvements	16,088	10,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15081	Lineal Park Corridor Recreation Improvements	445,181	245,000	Project waiting for construction of Bradman Dr culvert (Project # 15082)
15082	Amundsen Bridge	539,833	505,000	Project delayed due to aboriginal heritage issues (discovery of potential artefacts adjacent site). Currently working with OEH and consultant to ensure due diligence process compliance.
15083	Boorooma St Slip Lane into Boorooma West	297,000	297,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15084	Farrer Road Widening & Reconstruction	1,208,975	1,120,000	Working with consultant to develop concept design ahead of Councillor workshop.
15085	Glenfield Rd/Pearson-Red Hill to Dobney- 4 Lane Widening	100,000	90,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15086	Harris Rd/Pine Gully Rd - Dual Lane Roundabout	1,211,564	1,201,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15087	Kooringal Rd Works to Improve Traffic Flow	100,000	90,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15088	Old Narrandera Rd - 2nd Carriageway for 600m	100,000	90,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15089	Old Narrandera Road/Olympic Hwy Roundabout	100,000	90,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15090	Pine Gully Road - Bike Track	30,000	30,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15091	Pine Gully Rd - 2nd Carriageway for 1.2km	100,000	90,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15099	Construction of Mt Austin Neighbourhood Park (Harris Park - OS10)	216,560	161,000	Works delayed until in-kind works agreement confirmed with Council local sporting organisation.
15118	Pine Gully Rd/Old Narrandera Rd Intersection Upgrade	100,000	80,000	Waiting on confirmation of traffic modelling to allow project concept and scope development commencement
15226	Upgrade Airconditioning - Civic Centre	537,759	490,599	Project combined into energy performance contract. Awaiting award of this contract.
16005	Equex Multi Purpose Stadium	8,818,023	4,497,680	Project delivery re-phased due to delay with finalisation of contract. Construction works now underway.
17053	Eunony Bridge Road Bridge Improvement Design	7,114,513	6,399,941	Project delivery re-phased due to delay with extended design option investigation to provide solution to meet approved project budget.
17734	Civic Building Energy Efficiency Project - Library Lights	29,200	28,000	Project combined into energy performance contract. Awaiting award of this contract.
17735	Civic Building Energy Efficiency Project - HCC Lights	88,809	88,809	Project combined into energy performance contract. Awaiting award of this contract.
17736	Civic Building Energy Efficiency Project - Gallery Lights	399,278	399,278	Project combined into energy performance contract. Awaiting award of this contract.
17737	Civic Building Energy Efficiency Project - Civic Building Solar Panels	125,000	125,000	Project combined into energy performance contract. Awaiting award of this contract.
17744	Riverside - Hampden Bridge Legacy Project	341,133	335,000	Project works combined with Main City Levee Stage 2 works.
17746	Riverside - Wagga Beach Car Park upg inc CCTV	334,466	334,466	Concept project, currently awaiting development of project concept and brief.
17866	Upgrade Main City Levee Bank - CBD Flood Protection	8,331,195	5,423,000	Project delivery re-phased due to delay with finalisation of contract and subsequent contractual issues.
17950	Uranquity Skate Park	70,000	69,995	Project on-hold until further funding is available
18524	Tarcutta Drainage Upgrade	372,183	365,000	Concept project, currently awaiting agreement on concept design and updating of project budget estimate.
18589	Tarcutta Supplementary Levee	46,750	41,000	Concept project, currently awaiting development of project concept and brief.
18638	Lake Albert Control Gates	240,185	230,000	Project works dependent on Lake Albert storm water harvesting project data related to preferred water level.
28099	Oasis Tile Repairs/Floor Surfacing	313,687	290,000	Project delivery re-phased due to delay with unsuitable tender submissions. Currently awaiting finalisation of consultant report regarding suitable tile remediation solution.
28125	Oasis Splash Pad Water Feature	680,000	680,000	Project dependent on Bolton Park Master Plan outcome.
28126	Oasis Water Slide	850,000	850,000	Project dependent on Bolton Park Master Plan outcome.
28129	Oasis Energy Audit Review Initiatives	200,000	200,000	Project combined into energy performance contract. Awaiting award of this contract.
32514	New Footpaths	1,100,000	100,000	Project re-phased due to extended consultation for finalisation of project scope. Construction underway.
47192	Airport Redevelop Terminal Inter Baggage Claim	3,980,358	1,000,000	Project delayed pending funding reallocation approval from Infrastructure NSW.
47278	Airport - Design + Construct - Upgrade to Code C: Taxiways A, B, D, E	3,827,313	2,350,000	Project delayed pending funding reallocation approval from Infrastructure NSW.
47282	Lighting Cabinet Upgrade	98,909	98,900	Dependent project awaiting finalisation of taxiway upgrade (Project 47278)
47283	Runway lighting upgrade	432,230	416,000	Dependent project awaiting finalisation of taxiway upgrade (Project 47278)
47284	Car Park equipment upgrade	44,550	44,550	Upgrade to ‘credit card / paywave” facility, waiting to confirm available bandwidth is available to support new equipment.
47287	Airport - Taxiway C Shoulders	55,000	36,000	Dependent project awaiting finalisation of taxiway upgrade (Project 47278)
50086	Sewer Pumping Station Hammond Ave SPS15 New Assets	150,000	130,000	Concept project, currently awaiting development of project concept and brief.
50112	Tarcutta Sewer Treatment Works Renewals	100,000	95,000	Concept project, currently awaiting development of project concept and brief.
50199	SPS 22 Elizabeth Avenue Forest Hill	1,020,073	700,000	Design completed however site investigation related to Review of Environmental Factors has identified aboriginal artefact located along rising main route. Consultation required with OEH to determine due diligence process.
50223	Sewer - Pump Station - SPS01 + SPS02 Sewer Rising Main Network Diversion	801,984	801,984	Project placed on-hold to allow place priority on Hammond Ave SPS15 rising main replacement (Project 51417)
50250	Sewer - Pump Station - SPS23 Ashmont - New Assets	100,000	33,000	Planning stage with design of pump station complete. Investigation underway for suitable route for rising main.
50256	Sewer - Pump Station - SPS30 Bomen - New Assets	2,049,547	1,830,000	Project re-phased due to extended design development process with consultant. Concept design due for completion 29/03/18.
50266	Sewer Treatment Works - Forest Hill Plant - New Assets	100,000	75,000	Concept project, currently awaiting agreement on project concept and brief. External design to be engaged.
50269	Sewer Gravity Network Extensions New Assets	100,000	95,000	Concept project, currently awaiting development of project concept and brief.
51417	SPS 15 Hammond Ave Rehab	1,600,000	1,580,000	Late addition of project into 17/18 program due to high rate of failure on existing rising main. Concept and brief completed with route currently being finalised before commencement of detailed design.
70047	GWMC - Construct RRC	1,785,920	1,700,000	Concept project, subject to Waste Fund matching Funding which has been applied for – advice in March 2018.
70078	GWMC - Alternate Waste Treatment Facility	515,000	500,000	Concept project, currently awaiting development of project concept and brief.
70079	GWMC - Purchase of Large Cardboard Compactor	250,000	250,000	Planning stage - subject to Waste Fund matching Funding which has been applied for – advice in March 2018.
70090	GWMC - Additional Leachate Pond	1,500,000	1,493,270	Concept design developed however may be redundant by application of emerging technology. Subject to Waste Fund matching Funding which has been applied for – advice in March 2018
70102	GWMC Solar Panels	30,000	30,000	Subject to Waste Fund matching Funding which has been applied for – advice in March 2018
70103	GWMC Gas Flare Extension - Mini Station	40,000	40,000	Subject to indicative bid to purchase AGL assets and then extend gas capture infrastructure
70105	GWMC Organic Processing Plant	3,000,000	3,000,000	Project to be reassessed at the completion of FOGO processing negotiations.
70106	GWMC Asphalting	125,000	125,000	Subject to adoption of GWMC master plan
70107	GWMC Office Space	50,000	50,000	Subject to adoption of GWMC master plan
70108	GWMC Renewal of the Rural Transfer Stations	200,000	200,000	Subject to adoption of GWMC master plan

Report submitted to the Confidential Meeting of Council on Monday 26 March 2018.

DRAFT Minutes of the Ordinary Meeting of Council held on Monday 26 February 2018.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr P Thompson)

Director Finance (Mrs N Te Pohe)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Manager Audit, Risk & Governance (Mrs Nicole Johnson)

Manager Finance (Mrs C Rodney)

Manager City Strategy (Mr T Kell)

Manager Project Operations (Mr B Sheridan)

Manager Executive Support (Mr S Gray)

Manager Procurement Services (Mr D Butterfield)

Manager City Development (Mr P O’Brien)

Chief Audit Executive (Mrs C Rosetta-Walsh)

Lead Engineer – Water & Waste Assets (Ms S Sirega)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Gregadoo Waste Management Facility Manager (Mr G Pym)

Environmental Coordinator (Mrs C Hood)

Waste Education & Communications Officer (Ms A Kent)

Marketing & Communications Coordinator (Mr B Koschel)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies were received.

LEAVE OF ABSENCE

18/033 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That a leave of absence be granted for Councillor Dan Hayes from 25 September to 12 October 2018 inclusive.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONGRATULATIONS TO THE HONOURABLE MICHAEL MCCORMACK MP

The Mayor, Councillor G Conkey OAM on behalf of Council, congratulated The Honourable Michael McCormack MP, Member for Riverina on his appointment as the leader of the Nationals, and the Deputy Prime Minister and wish him every success in this new role.

CONFIRMATION OF MINUTES

CM-1 ORDINARY COUNCIL MEETING - 29 JANUARY 2018

18/034 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That the Minutes of the proceedings of the Ordinary Council Meeting held on 29 January 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Declarations Of Interest

Councillor D Hayes declared a Significant, Non-Pecuniary Interest in RP-3 Financial Performance Report as at 31 January 2018 the reason being that he is the Vice President of the Wagga Wagga and Region Suicide Prevention Network and vacated the chamber during its consideration.

Councillor D Hayes declared a Significant, Pecuniary Interest in CONF-1 APPOINTMENT OF COMMUNITY MEMBERS TO THE FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE the reason being that a person identified in the report is a political donor and vacated the chamber during its consideration.

Councillor V Keenan declared a Significant, Pecuniary Interest in CONF-1 APPOINTMENT OF COMMUNITY MEMBERS TO THE FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE the reason being that an applicant for the Committee donated to her 2016 Council Election Campaign and vacated the chamber during its consideration.

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest in CONF-4 VARIATION OF LEASE - CARBON MATE PTY LTD the reason being that the Lessee is a former client of hers and vacated the chamber during its consideration.

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest in CONF-9 RFT 2018-14 Food and Garden Organics Acceptance and Processing Service the reason being that one of the Tenderers is a former client of hers from two years ago and vacated the chamber during its consideration.

Councillor K Pascoe declared a Significant, Non-Pecuniary Interest in CONF-5 PROPOSED EASEMENT FOR DRAINAGE - 51 SPRING STREET, WAGGA WAGGA the reason being that a person named in the report works for his company Navtil Pty Ltd and vacated the chamber during its consideration.

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-5 PROPOSED EASEMENT FOR DRAINAGE - 51 SPRING STREET, WAGGA WAGGA the reason being that Council has entered into a contract for the sale of this land with a party that participates in a business venture that a family member has an interest in and vacated the chamber during its consideration.

PUBLIC DISCUSSION FORUM

RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga

· Mrs Diana Somerville, RGTC Group – Speaking in favour of the report

RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT

· Mr Warren Barclay, Wagga Rugby League – Speaking in favour of the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

18/035 RESOLVED:

On the Motion of Councillors T Koschel and D Tout

That Council bring forward consideration of the following matters to follow the discussion forum:

· RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga

· RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT

CARRIED

RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga

18/036 RESOLVED:

On the Motion of Councillors D Hayes and Y Braid OAM

That Council:

a approve $10,000 of sponsorship funding for the breakfast event at the 8 point 8 conference being held 23 August 2018

b collaborate with the event organisers on the agenda for the breakfast with the aim of signalling Council’s support for building economic links and innovation between regional Australia and larger cities

c approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT

18/037 RESOLVED:

On the Motion of Councillors P Funnell and K Pascoe

That Council:

a in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for a proposed project delivery contract for the upgrade of Harris Park

b note the reason for not a calling tenders is on the grounds that Council is satisfied that inviting tenders would not achieve a satisfactory result due to the unavailability of competitive tenderers as Wagga Rugby League will utilise significant in-kind and volunteer contributions to deliver the project

c authorise the General Manager or their delegate to enter into a contract with Wagga Wagga Rugby League for the development of Harris Park in the lump sum amount of $216,559 excluding GST

d authorise the affixing of Council’s common seal to documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MAYORAL MINUTE

MM-1 MAYORAL MINUTE – 2018 FLOODPLAIN MANAGEMENT AUSTRALIA NATIONAL CONFERENCE

18/038 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a consider Council representation at the 2018 Floodplain Management Australia National Conference to be held in the Gold Coast from Tuesday 29 May to Friday 1 June 2018

b appoint one Councillor as Council’s delegate to attend the Conference

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor R Kendall and D Hayes nominated Councillor V Keenan.

Councillor V Keenan accepted the nomination.

Councillor V Keenan was duly elected to be Council’s delegate to attend the 2018 Floodplain Management Australia National Conference.

PROCEDURAL MOTION - ENGLOBO

18/039 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That RP-4, RP-7, RP-9, RP-10, RP-12, RP-14, RP-16 to RP-19, RP-21, RP-22 and M-1 be adopted as recommended in the business papers.

CARRIED

Councillor P Funnell vacated the chamber, the time being 6.26pm.

closed COUNCIL

18/040 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That the Council now resolve itself into a Closed Council, the time being 6.27pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

Councillor P Funnell re-entered the chamber, the time being 6.29pm.

PROCEDURAL MOTION - CONFIDENTIAL ENGLOBO

18/041 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That CONF-3, CONF-6 and CONF-7 be adopted as recommended in the business papers.

CARRIED

Councillor K Pascoe vacated the chamber, the time being 6.30pm.

REVERSION TO OPEN COUNCIL

18/042 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That this meeting of Closed Council revert to an Open meeting of Council, the time being

CARRIED

Councillor K Pascoe re-entered the chamber, the time being 6.32pm.

REPORTS FROM STAFF

RP-1 DA17/0754 - MULTI-DWELLING HOUSING - 11 X TWO STOREY DWELLINGS WITH COMMUNITY TITLE SUBDIVISION AT 210-212 FITZMAURICE STREET WAGGA WAGGA. LOTS 2 AND 3 DP1080633

18/043 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council approve DA17/0754 for Multi-Dwelling Housing - 11 x two storey dwellings with community title subdivision at 210-212 Fitzmaurice Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 79C Assessment Report.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-2 COUNCIL MEETING STRUCTURE

18/044 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council:

a endorse holding two Ordinary Council Meetings per month for the period May 2018 to December 2018

b endorse the attached Draft Code of Meeting Practice with the following addition to PART 2 – Section 6 – Call of the Council

(4) By operation of these rules Council grants a Leave of Absence (pursuant to LGA – S 234 (d)(ii)) to a Councillor who provides notice that they will be absent from an Ordinary Council Meeting, unless an alternative resolution is moved and passed at the Ordinary Council Meeting to the effect that a Leave of Absence is not granted. If an alternative resolution is moved and passed being that a Leave of Absence is not granted, the Councillor must be sent notice in writing within seven (7) days advising the Councillor that their absence from the meeting was not pursuant to a Leave of Absence.

c place the Draft Code of Meeting Practice on public exhibition for a period of 42 days from 27 February 2018 until 10 April 2018 and invite public submissions

d receive a further report following the public exhibition period if submissions are received:

i addressing any submissions made in respect of the proposed code

ii proposing adoption of the new code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
P Funnell	D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 Financial Performance Report as at 31 January 2018

Councillor D Hayes declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:56pm.

18/045 RESOLVED:

On the Motion of Councillors D Tout and T Koschel

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 January 2018 and note the surplus budget position as presented in this report

c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Wagga Wagga & Region Suicide Prevention Network Inc. $ 85.00

ii) Safer Drivers Course NRMA $1,620.00

iii) Riverina Medical & Surgical Symposium Committee $ 900.00

d note details of the external investments as at 31 January 2018 in accordance with section 625 of the Local Government Act

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor D Hayes re-entered the chamber, the time being 7:05pm.

RP-4 DISCLOSURE OF PECUNIARY INTEREST RETURNS - NEW DESIGNATED STAFF

18/046 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council’s Register of Pecuniary Interest Returns, containing returns from newly appointed Designated Staff be tabled in accordance with Section 449 of the Local Government Act.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-5 JOINT ORGANISATION NOMINATION

18/047 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

In accordance with Part 7 of Chapter 12 of the Local Government Act 1993 (Act), the Wagga Wagga City Council (Council) resolves:

a that the Council inform the Minister for Local Government (Minister) of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation (Joint Organisation) in accordance with this resolution

b to approve the inclusion of the Council’s area in the Joint Organisation’s area

c that the Joint Organisation be established to cover the Council’s area and any one or more of the following council areas:

i Narrandera, Leeton, Snowy Valleys Councils and any other Council area where the Council also seeks to be part of a joint standalone organisation with Wagga Wagga, Narrandera, Leeton and Snowy Valleys Councils

d that before 28 February 2018, the General Manager provide the Minister with a copy of this resolution including the date on which Council made this resolution

e that, on the expiry of a period of 28 days from the making of this resolution, the General Manager inform the Minister that this resolution has not been rescinded

f that in recognition of the long standing and regionally beneficial relationships that have resulted from the current regional organisation of councils that the Mayor and General Manager write to REROC member Councils advising them of this resolution and encourage them to form a single stand-alone JO for this region

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-6 ACTIVE TRAVEL PLAN - GRANT FUNDING OFFER

18/048 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a accept the State Government grant offer of $400,000 to develop the Active Travel Plan project

b accept the State Government grant offer of up to $11,352,600 to implement the Active Travel Plan subject to meeting all Infrastructure NSW project assurance requirements

c note that a further report will be provided for Council to note the outcome of the Gateway Assessment process which will also provide further information regarding the detailed budget

d authorise the affixing of Council’s Common Seal to all relevant documents as required

e approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE - LIGHT AIRCRAFT PRECINCT SITE 17

18/049 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a agree to assign the Airport sub-lease over Light Aircraft Precinct hangar site 17 as per the details set out in the body of this report

b delegate authority to the General Manager or their delegate to execute any necessary document on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 Proposed Finanical Assistance Program - San Isidore Village Septic System Upgrade

18/050 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council:

a notes that there were no submissions received during the exhibition period for the San Isidore Village Septic Upgrade Financial Assistance Program

b approve the San Isidore Village Septic Upgrade Financial Assistance Program as exhibited being:

i a one off subsidy of up to $690.00 for the upgrading of San Isidore Village ratepayers’ septic systems provided they currently have a registered septic system with Wagga Wagga City Council

ii evidence of a septic system upgrade and applicable Council fees paid must be submitted when applying for the subsidy with only upgrades carried out since 27 November 2017 (the date Council resolved not to proceed with the San Isidore Village Sewer Scheme) are eligible for the subsidy

iii the subsidy program is proposed to end 30 June 2020, which will allow upgrades to be undertaken given the removal of the San Isidore Village Sewer Scheme from Council’s future plans

iv a subsidy may only be claimed once, upon producing paid Council receipts whereby Council will reimburse the amount paid up to a maximum of $690.00

b approve the reimbursements associated with the San Isidore Village Sewer Upgrade Financial Assistance Program to be funded from the Sewer Fund

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-9 PROPOSED ROAD OPENING AND CLOSING TREWALLA ROAD, BOOK BOOK

18/051 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a agree to make application to the NSW Department of Industry – Crown Lands & Water Division for closure of a Council public road and the opening of a Council public road within Lot 1 DP 942145 at Book Book

b upon closure and vesting of the closed road portion in the ownership of Council classify the land as operational land

c transfer the closed road land portion to the owner of Lot 1 DP 942145 for nil compensation

d delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

e authorise the affixing of Council’s Common Seal to any necessary document as required

f approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-10 BOTANIC GARDENS RESTAURANT - APPLICATION OF SEAL TO LEASE AGREEMENT

18/052 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council delegate authority to the General Manager or their delegate to execute the lease and associated documents between Adam John Mclean and the Willans Hill Wagga Wagga (R1440) Reserve Trust under Council’s Common Seal.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-11 Transfer of Crown public roads to authority of Wagga Wagga City Council

18/053 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council make an application to the Department of Industry – Crown Lands & Water Division to transfer the Crown public roads identified in the body of the report to the authority of Wagga Wagga City Council under the Roads Act 1993.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-12 Proposed Application to Crown Lands for Additional Reserve Purpose

18/054 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council make application to the NSW Department of Industry – Crown Lands and Water Division for the gazetting of an additional reserve purpose of public or community building or facility to Reserve R620060, being the Wagga Cricket Ground at Lot 1 DP 663066, Wagga Wagga.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-13 Community Engagement truck - Charlie

18/055 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-14 Audit, Risk and Improvement Committee Charter

18/056 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council adopts the revised Audit, Risk and Improvement Committee Charter.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-15 Request for sponsorship for regional innovation and small business conference in wagga wagga was moved forward for the public discussion forum.

RP-16 POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of which a Conflict of Interest may arise, or on Council Owned Land Policy

18/057 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a note that there were no submissions received during the exhibition period for POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of which a Conflict of Interest may arise, or on Council Owned Land Policy

b adopt POL 046 Processing Development Applications Lodged by Councillors, Staff and Individuals of which a Conflict of Interest may arise, or on Council Owned Land Policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-17 POL 048 STREET TREE POLICY

18/058 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a note that there was one submission received during the exhibition period for POL 048 Street Tree Policy

b adopt POL 048 Street Tree Policy with the single amendment noted

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-18 POL 075 Investment Policy

18/059 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a notes that there were no submissions received during the exhibition period for POL 075 Investment Policy

b adopts POL 075 Investment Policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-19 POL 079 RISK MANAGEMENT POLICY

18/060 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council:

a notes that there were no submissions received during the exhibition period for POL 079 Risk Management Policy

b adopts POL 079 Risk Management Policy

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-20 HARRIS PARK MASTER PLAN - STAGE 1 DEVELOPMENT was moved forward for the public discussion forum.

RP-21 AUDIT, RISK AND IMPROVEMENT COMMITTEE INDEPENDENT MEMBER REMUNERATION

18/061 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council approve:

a the payment of $1,200 per meeting to the Chairperson and $1,000 per meeting to each independent member for attendance at Council’s Audit, Risk and Improvement Committee meetings effective from 1 July 2018

b that the above fees remain exclusive of GST and inclusive of all travel, accommodation, preparation and on costs

c a future annual adjustment of the fees paid to the Chairperson and independent members in line with the rate pegging index

d the inclusion of any change in cost in the Long Term Financial Plan

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-22 Responses to Questions/Business with Notice

18/062 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council receive and note this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

COMMITTEE MINUTES

M-1 Audit, Risk and Improvement Committee Minutes - 9 February 2018

18/063 RESOLVED:

On the Motion of Councillors R Kendall and K Pascoe

That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 9 February 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Question/Business with Notice will be addressed in the next available Business paper.

Councillor D Hayes asked the General Manager if the details of the opportunity from Mildura mentioned by a member of the public during the Public Address session at the last Council meeting have been received.

closed COUNCIL

18/064 RESOLVED:

On the Motion of Councillors D Hayes and K Pascoe

That the Council now resolve itself into a Closed Council, the time being 7.35pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 APPOINTMENT OF COMMUNITY MEMBERS TO THE FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE

Councillor D Hayes declared a Pecuniary Interest and vacated the chamber, the time being 7:38pm.

Councillor V Keenan declared a Pecuniary Interest and vacated the chamber, the time being 7:38pm.

18/065 RESOLVED:

On the Motion of Councillors P Funnell and R Kendall

That Council defer consideration of the appointment of community members to the Floodplain Risk Management Advisory Committee and request that staff undertake a new expression of interest process that outlines the upcoming projects relevant to the committee and the selection criteria that applicants will need to address to be appointed to the committee.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
R Kendall
T Koschel
K Pascoe
D Tout

Councillor D Hayes re-entered the chamber, the time being 7:40pm.

Councillor V Keenan re-entered the chamber, the time being 7:40pm.

CONF-2 PROPOSED AIRPORT SUB-LEASE RENEWAL TO BP AUSTRALIA PTY LIMITED

18/066 RESOLVED:

On the Motion of Councillors D Hayes and D Tout

That Council:

a enter into a sub-lease renewal with BP Australia Pty Limited upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c authorise the affixing of Council’s Common Seal to any necessary document as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-3 PROPOSED CREATION OF AN EASEMENT FOR LEVEE BANK - LOT 10 DP 1085031 AT MOORONG STREET, MOORONG

18/067 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a create an easement for levee bank 20 metres wide benefitting Wagga Wagga City Council over land at Lot 10 DP 1085031, Moorong Street, Wagga Wagga

b cancel the easement benefitting Wagga Wagga City Council for flood mitigation (reference Book 2530 No 793) over Lot 10 DP 1085031, Mooring Street, Wagga Wagga

c agree to the terms for easement acquisition and cancellation outlined in the body of this report

d delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

e authorise the affixing of Council’s Common Seal to any necessary document as required

f approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-4 VARIATION OF LEASE - CARBON MATE PTY LTD

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:41pm.

18/068 RESOLVED:

On the Motion of Councillors R Kendall and P Funnell

That Council:

a agree to vary the lease to Carbon Mate Pty Ltd (ABN 11 140 399 113) over part Lot 59 DP 757246 being the Gregadoo Waste Management Centre upon the terms outlined in the body of this report

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c authorise the affixing of Council’s Common Seal to any necessary document as required

d approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

Councillor V Keenan re-entered the chamber, the time being 7:46pm.

CONF-5 PROPOSED EASEMENT FOR DRAINAGE - 51 SPRING STREET, WAGGA WAGGA

Councillor K Pascoe declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:47pm.

Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:47pm.

18/069 RESOLVED:

On the Motion of Councillors D Tout and T Koschel

That Council:

a agree to the creation of an easement for drainage over Lot 30 DP 1027765 being land described as 51 Spring Street, Wagga Wagga

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

c authorise the affixing of Council’s Common Seal to any necessary document as required

d approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
T Koschel
D Tout

Councillor R Kendall re-entered the chamber, the time being 7:48pm.

Councillor K Pascoe re-entered the chamber, the time being 7:49pm.

CONF-6 PROPOSED CLOSURE AND SALE OF PART OF A ROAD RESERVE - WEBB STREET, BOMEN

18/070 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a make an application to the Department of Industry – Crown Lands & Water Division to close part of the Council public road reserve adjoining Lot 52 DP 862255 known as 52 Webb Street, Bomen

b upon closure and vesting of the land in the ownership of Council, classify the land as operational land

c sell the land to 52 Webb Street Pty Ltd being the owner of Lot 52 DP 862255 on the terms detailed in the body of the report

d delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

e authorise the affixing of Council’s Common Seal to any necessary document as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-7 Purchase of the Australian Gas Light Landfill Gas Assets at Gregadoo Waste Management Centre

18/071 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a lodge a binding bid of $53,060 inc GST, with Australian Gas Light (AGL) for the purchase of the Wagga Wagga assets

b approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-8 SUPPLY OF NATURAL GAS FOR THE OASIS REGIONAL AQUATIC CENTRE

18/072 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a accept the offer of Origin Energy LPG Pty Ltd (ABN: 77 000 508 369) for the supply of natural gas to the Oasis Regional Aquatic Centre

b authorise the General Manager or their delegate to enter into a Contract with Origin Energy LPG Pty Ltd (ABN: 77 000 508 369) for the supply of natural gas to the Oasis Regional Aquatic Centre for a period of 12 months

c authorises the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-9 RFT 2018-14 Food and Garden Organics Acceptance and Processing Service

Councillor V Keenan declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:50pm.

18/073 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to the RFT and commence direct negotiations with the unsuccessful tenderers and third parties for a contract to undertake the Food and Garden Organics Acceptance and Processing Service

b note that the reason for rejecting the tenders is that each submitted tender fails to offer acceptable terms for the service required by Council

c note that the reason for proceeding to direct negotiations is that Council has now participated in two public call processes without achieving an acceptable tender offer and it is anticipated that direct negotiations with the unsuccessful tenderers and third parties may produce an acceptable result

d direct the General Manager to hold a workshop with Council to identify rationale and goals for the direct negotiation

e direct the General Manager to provide a further report to Council recommending the option which is considered the best outcome for Council and the community for the provision of Food and Garden Organics Processing

f note that no contractor submitted an offer to commence processing the food and garden organics materials from 2 April 2018. In the absence of a suitable and affordable service commencing 2 April 2018, it is proposed that the current practice of disposal at the landfill (Gregadoo Waste Management Centre) to continue until a suitable and affordable contract is procured

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

Councillor V Keenan re-entered the chamber, the time being 7:54pm.

REVERSION TO OPEN COUNCIL

18/074 RESOLVED:

On the Motion of Councillors P Funnell and D Tout

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.55pm.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.00pm.

…………………………………………………..

MAYOR

Applicant	Wagga Wagga Local Aboriginal Land Council
Owner	Wagga Wagga Local Aboriginal Land Council
Development Cost	$400,000
Development Description	Subdivision of the subject site into 24 residential lots ranging in size from 666sq.m to 1066sq.m. Removal of trees to allow for the development of the proposed lots

1.	DA16/0595 - Section 4.15 Assessment Report - Provided under separate cover
2 .	DA16/0595 - Plan of Subdivision - Provided under separate cover
3 .	DA16/0595 - Plan of Tree Removal - Provided under separate cover

Applicant	Anthony Saliba
Owner	Anthony Saliba and Kristy Saliba
Development Cost	$14,000
Development Description	Continued use of pergola, fireplace and privacy screen

1.	DA18-0014 Section 4.15 Report - Provided under separate cover
2.	DA18 -0014 Statement of Environmental Effects - Provided under separate cover
3.	DA18-0014 Additional Justification - Provided under separate cover
4 .	DA18-0014 Plans - Provided under separate cover

1.	LEP17/0004 - Application - Provided under separate cover
2 ⇩.	LEP17/0004 - Assessment Report

1 ⇩.	DCP Amendment - Section 9 - Residential Development - Changing the Landform - Cut and Fill Controls
2 ⇩.	DCP Amendment - Section 5 - Natural Resource and Landscape Managment

1.	Performance Report Combined Delivery Program and Operational Plan 1 July - 31 December 2017 - Provided under separate cover
2.	Performance Report Combined Delivery Program and Operational Plan 1 July - 31 December 2017: Capital Projects and Programs - Provided under separate cover

1 ⇩.	Women' Shed - March 2018 Activities Calendar
2 ⇩.	Location Map - Wagga Cricket Ground
3 ⇩.	Wagga Women's Shed - letter dated 6 March 2018

1 ⇩.	Sister City Community Committee Minutes - 15 February 2018
2 ⇩.	Miss Wagga Wagga Quest - Contribution to Sister City Signage
3 ⇩.	Sister City Budget Plan - 2017