Ordinary Meeting of
Council
To be held on
Monday
23 April 2018
AT 6.00pm
Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
Ordinary Meeting of
Council
To be held on
Monday
23 April 2018
AT 6.00pm
Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 23 April 2018 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
|
Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
Councillor Paul Funnell |
|
Councillor Dan Hayes |
Councillor Vanessa Keenan |
Councillor Rod Kendall |
Councillor Tim Koschel |
|
Councillor Kerry Pascoe |
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QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 April 2018.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 23 April 2018
ORDER OF BUSINESS:
CLAUSE PRECIS PAGE
PRAYER 3
ACKNOWLEDGEMENT OF COUNTRY 3
APOLOGIES 3
CONFIRMATIONS OF MINUTES
CM-1 Council Meeting - 26 March 2018 3
DECLARATIONS OF INTEREST 3
Motions Of Which Due Notice Has Been Given
NOM-1 NOTICE OF MOTION - UTILISING THE MAIN STREET AREA TO HOLD MARKETS/EVENTS 4
Reports from Staff
RP-1 DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA. 5
RP-2 COUNCIL MEETING STRUCTURE - ADOPTION OF CODE OF MEETING PRACTICE 9
RP-3 Financial Performance Report as at 31 March 2018 13
RP-4 Integrated Planning and Reporting - Draft Long Term Financial Plan 2018/28 and Draft Combined Delivery Program and Operational Plan 2018/2019 36
RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED 41
RP-6 CREATION OF SEWER EASEMENT WITHIN LOT 9 DP 1183084 AT LLOYD 51
RP-7 Eastern Riverina Arts Constitution and Membership 55
RP-8 SERVICE NSW - EASY TO DO BUSINESS 84
RP-9 RECREATION, OPEN SPACE AND COMMUNITY STRATEGY AND IMPLEMENTATION PLAN 2040 105
RP-10 Response to Questions/Business with Notice 110
Committee Minutes
M-1 TRAFFIC COMMITTEE MINUTES - 8 MARCH 2018 112
M-2 Floodplain Risk Management Advisory Committee Meeting - 13 February 2018 127
M-3 Airport Advisory Committee Meeting - 8 March 2018, 21 March 2018, 27 March 2018 131
QUESTIONS/BUSINESS WITH NOTICE 148
Confidential Reports
CONF-1 Appointment of Public Art Advisory Panel Community Member 149
CONF-2 NightLights Commission 2018 150
CONF-3 PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA 151
CONF-4 RFT 2018/06 SUPPLY STREET SWEEPER 152
CONF-5 RFQ 2018/517 Supply of Three 4WD Tractors 153
CONF-6 RFT2018-12 INSURANCE BROKERAGE SERVICES 154
CONF-7 RFT2018/20 LOADER MATERIAL HANDLER 155
CONF-8 Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement 156
CONF-9 DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS 157
CONF-10 Wagga Wagga Main City Levee Stage 1 - Stage 1 Update 158
Confirmation of Minutes
CM-1 Council Meeting - 26 March 2018
|
That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 March 2018 be confirmed as a true and accurate record.
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1⇩. |
Council Meeting - Minutes - 26 March 2018 |
159 |
Motions Of Which Due Notice Has Been Given
NOM-1 NOTICE OF MOTION - UTILISING THE MAIN STREET AREA TO HOLD MARKETS/EVENTS
Author: Councillor Tim Koschel
|
Analysis: |
This Notice of Motion is being presented to Council to call for a report on options of utilising the main street area to hold markets/events. |
|
That council staff bring forward a report on options of utilising the main street area to hold markets/events. |
Report
I bring forward this Notice of Motion to:
· Explore the option of using our CBD / main street to hold markets and/or events
· Explore the impacts this would have on local traffic and insurance cover for event organisers
· Look at letting organisers / Charities using at low cost to encourage use
· Increase foot traffic to local retailers
· Show our support and understanding to local business who are struggling through a difficult time
Financial Implications
N/A
Policy and Legislation
Wagga Wagga City Council Code of Meeting Practice
Link to Strategic Plan
Growing Economy
Objective: We are a hub for activity
Outcome: We have vibrant precincts
Risk Management Issues for Council
No specific issues identified.
Internal / External Consultation
N/A
Report submitted to the Ordinary Meeting of Council on Monday 23 April 2018. RP-1
RP-1 DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA.
Author: Amanda Gray
General Manager: Peter Thompson
|
Analysis: |
The report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the application is development for multi dwelling housing, which includes a request to vary a numerical control by greater than 10%.
It is proposed to vary the front fence requirement under Clause 9.2.2. This control requires front fences to be no higher than 1.2m whereas the development proposes a front fence and gates of 1.8m in height. This requires a variation of 50% of the numeric control. |
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That Council approve DA18/0074 for Demolition of Existing Dwelling, Multi Dwelling Housing consisting of 8 x two storey dwellings with community title subdivision at 14-16 Day Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report. |
Development Application Details
|
Applicant |
Matt Jenkins Builder Pty Ltd The ASIC company extract from February 2018 lists Matthew Jenkins as the Director. |
|
Owner |
Matt Jenkins Builder Pty Ltd The ASIC company extract from February 2018 lists Matthew Jenkins as the Director. |
|
Development Cost |
$2,280,000 |
|
Development Description |
Demolition of Existing Dwelling, Multi Dwelling Housing - 8 x Two Storey Dwellings & Community Title Subdivision |
Report
Key Issues
Variation to DCP control.
Neighbour submissions.
Assessment
· The proposal is defined under the standard definitions contained in the Wagga Wagga Local Environmental Plan 2010 (LEP) as Multi Dwelling Housing (3 or more dwellings (whether attached or detached) on one lot of land, each with access at ground level but does not include a residential flat building.
· Under the provisions of the LEP, the subject site is within the R3 Medium Density Residential zone.
· The proposal is generally consistent with the R3 objectives because it provides for housing within a medium density residential environment and adds to the variety of housing and density types.
· Vehicle access and manoeuvring, solar access within the development and private open space are assessed as being adequate and the layout complies with site area and site cover controls.
· The application seeks a variation to the front fence control. Clause 9.2.2 states a maximum height of 1.2m whereas the application proposes a front fence of 1.8m in height.
· The application was advertised and notified and four submissions in objection to the development were received. The submissions related generally to loss of privacy, loss of light, parking and impact on value of property.
· It is proposed to remove trees from the rear of the block as part of the development application.
· Community title subdivision of the lot is proposed, with 8 residential lots and 1 community lot.
Reasons for Approval
1. The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010;
2. The applicable objectives of Sections 2 and 9 of the DCP are satisfied by the proposed development;
3. The proposed variation to the front fence height pursuant to Clause 9.2.2 of the DCP has been justified by the application;
4. For the abovementioned reasons it is considered to be in the public interest to approve this development application.
Site Location
The site is located on the northern side of Fitzmaurice Street. The site is long and narrow and extends to an area of 1834sq.m. One of the existing dwellings has approval to be demolished, the other demolition is included as part of the subject application.
Financial Implications
N/A
Policy
Wagga Wagga Local Environmental Plan 2010
Wagga Wagga Development Control Plan 2010
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.
Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the one proposed variation of a control is minor.
Internal / External Consultation
Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.
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1. |
DA18/0074 - Section 4.15 Report - Provided under separate cover |
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2. |
DA18/0074 - Site Plan - Provided under separate cover |
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3. |
DA18/0074 - Floor Plans - Provided under separate cover |
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4. |
DA18/0074 - Elevations - Provided under separate cover |
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5. |
DA18/0074 - Landscape and Subdivision Plan - Provided under separate cover |
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6. |
DA18/0074 - Shadow Diagrams - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 23 April 2018. RP-2
RP-2 COUNCIL MEETING STRUCTURE - ADOPTION OF CODE OF MEETING PRACTICE
General Manager: Peter Thompson
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Analysis: |
Council resolved to place an amended Code of Meeting Practice on public exhibition at the February Council Meeting. The changes to the Code of Meeting Practice cater for two Ordinary Council Meetings per month. |
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That Council: a note that there were no submissions received during the exhibition period for the draft Code of Meeting Practice b adopt the attached Code of Meeting Practice c endorse the meeting dates outlined in the body of this report d approve the budget variations as detailed in the Financial Implications section of the report e englobo confidential reports at the same time as open Council reports |
Report
Council, at its meeting of 26 February 2018, resolved:
That Council:
a endorse holding two Ordinary Council Meetings per month for the period May 2018 to December 2018
b endorse the attached Draft Code of Meeting Practice with the following addition to PART 2 – Section 6 – Call of the Council
(4) By operation of these rules Council grants a Leave of Absence (pursuant to LGA – S 234 (d)(ii)) to a Councillor who provides notice that they will be absent from an Ordinary Council Meeting, unless an alternative resolution is moved and passed at the Ordinary Council Meeting to the effect that a Leave of Absence is not granted. If an alternative resolution is moved and passed being that a Leave of Absence is not granted, the Councillor must be sent notice in writing within seven (7) days advising the Councillor that their absence from the meeting was not pursuant to a Leave of Absence.
c place the Draft Code of Meeting Practice on public exhibition for a period of 42 days from 27 February 2018 until 10 April 2018 and invite public submissions
d receive a further report following the public exhibition period if submissions are received:
i addressing any submissions made in respect of the proposed code
ii proposing adoption of the new code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period
During its consideration at this meeting on 26 February 2018, it was suggested that Clause 8 (2) be amended to release the agenda and business paper to Councillors at least three business days prior to the meeting instead of three clear days as follows:
8. Notice of Meeting
(2) The
notice, agenda and business papers will be issued by authority of the General
Manager and will be posted to the Councillors’ secure Boardpad on each
Councillor’s iPad. Councillors will be notified of the business
paper(s) availability via email at least three (3) clear calendar business days before each meeting of the Council.
This Policy was placed on public exhibition for 42 days from 27 February 2018 until 10 April 2018 with no submissions received. Accordingly, it is recommended to Council that this Code of Meeting Practice be adopted as exhibited with the inclusion of the amendment to Clause 8 (2) above.
Meeting Dates
If Council resolve to adopt the amended Code of Meeting Practice the following dates will be scheduled until the end of this calendar year:
14 May 2018
28 May 2018
11 June 2018 (Meeting on Tuesday due to Queen’s Birthday holiday)
25 June 2018
9 July 2018
23 July 2018
13 August 2018
27 August 2018
10 September 2018
24 September 2018
8 October 2018
29 October 2018 (Meeting on the fifth week to cater for the financial statements)
12 November 2018
26 November 2018
17 December 2018 (amended to three weeks due to Christmas break)
Confidential Englobo
Council at its meeting held 28 August 2018 resolved to implement a six-month trial to englobo confidential items immediately after the englobo of open items. This process has been trialled since September 2017 and has caused disruption to the flow of the meeting by ceasing livestreaming and requiring the public gallery to leave.
After reviewing this process at the end of the trial period it is recommended that Council englobo confidential reports at the same time as open Council reports given englobo does not involve discussion of any confidential details in the report itself.
Financial Implications
The additional cost of $5,000 to livestream meetings for the remainder of this calendar year has been included in the draft 2018/19 budget for Council’s consideration and subsequent adoption at the 25 June 2018 Council meeting. Any further budget variations relating to ongoing livestreaming costs will need to be considered in subsequent reports adopting meeting dates at the conclusion of this calendar year.
Policy and Legislation
Wagga Wagga City Council Code of Meeting Practice
Local Government Act 1993
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
· Councillors may not have an appropriate amount of time to read and deliberate on complex matters.
· Councillors will have less opportunity to chair meetings and meet in an informal environment such as a Policy and Strategy meeting.
· Additional costs to livestream meetings
Internal / External Consultation
Consultation with Councillors
A number of workshops and discussions have taken place with the elected body since the inception of the current meeting structure. The feedback received by Councillors has varied and staff believe the proposed meeting structure is the most suitable solution to the current issues.
Community Consultation
The draft Code of Meeting Practice was placed on public exhibition for 42 days. During the public exhibition period staff utilised the Consult tier as per the engagement matrix below.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news |
Media releases |
Print advertising |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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TIER |
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Consult |
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|
|
x |
|
x |
|
|
|
|
|
|
|
x |
x |
x |
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Below is a summary of engagement activities undertaken during the public exhibition period:
|
Engagement Activity |
Period |
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Council News / Print Advertisement |
3 March and 7 March 2018. |
|
Website |
27 February 2018 until 10 April 2018 |
|
Email Newsletter (Your Say) |
2 March 2018 and 21 March 2018 |
|
Social Media |
Facebook post on 11 March 2018 and 1 April 2018 |
|
1. |
Draft Code of Meeting Practice - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 23 April 2018. RP-3
RP-3 Financial Performance Report as at 31 March 2018
Author: Carolyn Rodney
Director: Natalie Te Pohe
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Analysis: |
This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 March 2018. |
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That Council: a approve the proposed 2017/18 budget variations for the month ended 31 March 2018 and note the balanced budget position as presented in this report b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i) Cantilena Singers $ 920.00 ii) South Wagga Apex Club $ 85.00 iii) Tarcutta Race Course Recreation Reserve Trust $ 6,470.00 d note details of the external investments as at 31 March 2018 in accordance with section 625 of the Local Government Act 1993 |
Report
Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 March 2018. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.
Council has experienced a negative monthly investment performance for the month of March, when compared to budget. This is a result of a negative movement in the value of Council’s Floating Rate Note portfolio during the month.
Key Performance Indicators
OPERATING INCOME
Total operating income is 74% of approved budget, which is tracking to budget for the end of March (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 88%.
OPERATING EXPENSES
Total operating expenditure is 73% of approved budget and is tracking to budget for the full financial year.
CAPITAL INCOME
Total capital income is 36% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.
CAPITAL EXPENDITURE
Total capital expenditure including commitments is 66% of approved budget. The significant increase from what was reported in February’s Financial Performance Report of 38% is as a result of the adopted transfer of $42M of capital works budgets from 2017/18 to 2018/19.
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WAGGA WAGGA
CITY COUNCIL |
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CONSOLIDATED STATEMENT |
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ORIGINAL |
BUDGET ADJ |
APPROVED BUDGET |
YTD ACTUAL EXCL COMMT'S 2017/18 |
COMMT'S 2017/18 |
YTD ACTUAL + COMMT'S |
YTD % OF BUD |
|
Revenue |
|||||||
|
Rates & Annual Charges |
(63,090,002) |
0 |
(63,090,002) |
(47,720,741) |
0 |
(47,720,741) |
76% |
|
User Charges & Fees |
(25,947,798) |
(24,531) |
(25,972,329) |
(17,961,774) |
0 |
(17,961,774) |
69% |
|
Interest & Investment Revenue |
(3,154,163) |
(755,144) |
(3,909,307) |
(2,785,959) |
0 |
(2,785,959) |
71% |
|
Other Revenues |
(2,984,954) |
231,665 |
(2,753,289) |
(1,884,177) |
0 |
(1,884,177) |
68% |
|
Operating Grants & Contributions |
(13,910,429) |
3,243,773 |
(10,666,656) |
(7,973,968) |
0 |
(7,973,968) |
75% |
|
Capital Grants & Contributions |
(13,704,984) |
(10,667,186) |
(24,372,171) |
(9,661,500) |
0 |
(9,661,500) |
40% |
|
Total Revenue |
(122,792,330) |
(7,971,423) |
(130,763,753) |
(87,988,119) |
0 |
(87,988,119) |
67% |
|
|
|||||||
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Expenses
|
|||||||
|
Employee Benefits & On-Costs |
42,458,491 |
175,003 |
42,633,494 |
30,226,762 |
29,717 |
30,256,478 |
71% |
|
Borrowing Costs |
3,591,092 |
0 |
3,591,092 |
2,595,059 |
0 |
2,595,059 |
72% |
|
Materials & Contracts |
29,833,841 |
4,030,410 |
33,864,252 |
21,515,749 |
3,338,687 |
24,854,436 |
73% |
|
Depreciation & Amortisation |
34,477,729 |
0 |
34,477,729 |
25,858,296 |
0 |
25,858,296 |
75% |
|
Other Expenses |
9,453,285 |
160,986 |
9,614,271 |
7,211,573 |
126,860 |
7,338,432 |
76% |
|
Total Expenses |
119,814,437 |
4,366,399 |
124,180,837 |
87,407,439 |
3,495,263 |
90,902,702 |
73% |
|
|
|
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Net Operating (Profit)/Loss |
(2,977,893) |
(3,605,023) |
(6,582,916) |
(580,680) |
3,495,263 |
2,914,583 |
|
|
|
|||||||
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Net Operating (Profit)/Loss before Capital Grants & Contributions |
10,727,091 |
7,062,163 |
17,789,254 |
9,080,820 |
3,495,263 |
12,576,083 |
|
|
|
|||||||
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Capital / Reserve Movements |
|||||||
|
Capital Exp - Renewals |
25,035,121 |
11,247,605 |
36,282,726 |
12,712,933 |
8,065,520 |
20,778,453 |
57% |
|
Capital Exp - New Projects |
16,898,302 |
7,679,289 |
24,577,591 |
12,832,769 |
9,184,790 |
22,017,559 |
90% |
|
Capital Exp - Project Concepts |
11,400,337 |
(6,836,754) |
4,563,583 |
100,830 |
47,421 |
148,250 |
3% |
|
Loan Repayments |
2,474,343 |
0 |
2,474,343 |
1,855,013 |
0 |
1,855,013 |
75% |
|
New Loan Borrowings |
(7,215,980) |
(652,930) |
(7,868,910) |
0 |
0 |
0 |
0% |
|
Sale of Assets |
(4,678,401) |
28,239 |
(4,650,162) |
(712,699) |
0 |
(712,699) |
15% |
|
Net Movements Reserves |
(6,458,101) |
(7,867,241) |
(14,325,342) |
0 |
0 |
0 |
0% |
|
Total Cap/Res Movements |
37,455,621 |
3,598,208 |
41,053,829 |
26,788,846 |
17,297,731 |
44,086,577 |
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ORIGINAL |
BUDGET ADJ |
APPROVED
BUDGET |
YTD ACTUAL EXCL COMMT'S 2017/18 |
COMMT'S 2017/18 |
YTD ACTUAL +
COMMT'S |
YTD % OF BUD |
|
Net Result after Depreciation |
34,477,728 |
(6,815) |
34,470,913 |
26,208,166 |
20,792,994 |
47,001,160 |
|
|
|
|||||||
|
Add back Depreciation Expense |
34,477,729 |
0 |
34,477,729 |
25,858,296 |
0 |
25,858,296 |
|
|
|
|||||||
|
Cash Budget (Surplus)/Deficit |
0 |
(6,815) |
(6,815) |
349,870 |
20,792,994 |
21,142,864 |
|
Revised Budget Result - Surplus/(Deficit) |
$’000s |
|
Original 2017/18 Budget Result as adopted by Council Total Budget Variations approved to date Budget variations for March 2018 |
$0 $7K ($7K) |
|
Proposed revised budget result for 31 March 2018 |
$0K |
The proposed Budget Variations to 31 March 2018 are listed below:
|
Budget Variation |
Amount |
Funding Source |
Net Impact Fav/ (Unfav) |
|
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1 – Community Leadership and Collaboration |
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Section 356 Donations |
$7K |
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($7K) |
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To facilitate the consideration of Section 356 donation requests detailed in this report, it is proposed to process a budget variation of $7K funded from the current reported budget surplus. |
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Mount Austin High School Pedestrian Safety |
$21K |
RMS Grant ($21K) |
Nil |
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Urgent works were requested by RMS to improve pedestrian safety at Mount Austin High School on Bourke Street. The works included the installation of additional school zone signs, yellow patches and dragon’s teeth. The works are to be fully funded by RMS. Estimated Completion Date: 30 April 2018
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Fuel Management Software and Hardware |
$25K |
Plant Replacement Reserve ($25K) |
Nil |
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Funds are required to replace the current fuel management system due to its recent failure and no longer being supported by the software provider. The reporting of the fuel usage for Council’s fleet is undertaken on a monthly basis. The replacement is budgeted in the draft 2018/19 financial year to be funded from the Plant Replacement Reserve so it is proposed to bring this project forward to 2017/18. |
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StateCover Performance Rebate Distribution Income |
($162K) |
Health and Wellbeing Programs $41K Workers Compensation Reserve $93K WHS Position $28K |
Nil |
|
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Council has been notified by StateCover that Council will receive a total of $162K in 2 equal instalments of $81K over 2 financial years - 2017/18 and 2018/19 for a mutual performance rebate. The rebate is calculated at 8% of the actual base tariff premium. It is proposed to utilise these additional funds as follows:
· 2017/18 - Health and Wellbeing programs ($41K) · 2017/18 - Workers Compensation Reserve ($40K) · 2018/19 - WHS Operations Advocate Position ($28K) · 2018/19 - Workers Compensation Reserve ($53K)
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4 – Community Place and Identity |
|||||||
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Civic Theatre Technical Purchases |
$9K |
Civic Theatre Technical Reserve ($9K) |
Nil |
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|
Funds are required to replace technical and safety equipment at the Civic Theatre due to its age and safety concerns. These funds will be utilised for the purchase of a flat curtain, rigging rope upgrade, auditorium digital cable and piano microphones. It is proposed to fund these purchases from the Civic Theatre Technical Reserve. Estimated Completion Date: 30 June 2018
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5 – The Environment |
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Floodplain Risk Management Study |
$32K |
Office of Environment and Heritage Grant ($21K) Flood Mitigation Maintenance ($11K) |
Nil |
|
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|
Council has received funding from the Office of Environment and Heritage (OEH) under the 2014-15 Floodplain Management Program for the finalisation of the recently adopted WWCC Revised Floodplain Risk Management Study Plan. These funds are to be matched 2:1 with Council’s portion to be funded from existing flood mitigations budgets. This brings the total project budget to $197K. Completion Date: 31 March 2018 |
|
||||||
|
Staying Active Program |
$8K |
Aquatic and Recreation Institute Grant ($8K) |
Nil |
|
||||
|
Council has been successful in obtaining funding under the Staying Active Program from the Aquatic and Recreation Institute (ARI). The program provides grants to establish and maintain aqua fitness and gentle exercise classes specifically for over 50’s. Estimated Completion Date: 31 October 2018 |
|
||||||
|
($7K) |
|
|||||||
Current Restrictions
|
RESERVES SUMMARY |
|||||
|
31 MARCH 2018 |
|||||
|
|
CLOSING BALANCE 2016/17 |
ADOPTED RESERVE TRANSFERS 2017/18 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.03.18 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
|
Externally Restricted |
|
||||
|
Developer Contributions |
(21,947,807) |
3,374,249 |
(2,208,443) |
(20,782,001) |
|
|
Sewer Fund |
(24,045,646) |
1,229,992 |
(800,898) |
(23,616,552) |
|
|
Solid Waste |
(15,824,723) |
4,878,008 |
(5,932,074) |
(16,878,789) |
|
|
Specific Purpose Unexpended Grants/Contributions |
(4,956,776) |
0 |
4,956,776 |
0 |
|
|
SRV Levee |
(1,167,316) |
0 |
(640,350) |
(1,807,666) |
|
|
Stormwater Levy |
(2,940,246) |
(587,206) |
451,268 |
(3,076,184) |
|
|
Total Externally Restricted |
(70,882,514) |
8,895,043 |
(4,173,721) |
0 |
(66,161,193) |
|
|
|
||||
|
Internally Restricted |
|
||||
|
Airport |
(371,610) |
(386,660) |
230,472 |
(527,798) |
|
|
Art Gallery |
(30,990) |
(21,000) |
0 |
(51,990) |
|
|
Ashmont Community Facility |
(4,500) |
(1,500) |
0 |
(6,000) |
|
|
Bridge Replacement |
(240,240) |
(100,000) |
153,573 |
(186,667) |
|
|
CBD Carparking Facilities |
(891,982) |
0 |
18,889 |
(873,094) |
|
|
CCTV |
(64,476) |
(10,000) |
0 |
(74,476) |
|
|
Cemetery Perpetual |
(157,605) |
(125,146) |
144,084 |
(138,667) |
|
|
Cemetery |
(193,116) |
(161,330) |
100,000 |
(254,446) |
|
|
Civic Theatre Operating |
0 |
(50,000) |
0 |
(50,000) |
|
|
Civic Theatre Technical Infrastructure |
(105,450) |
(50,000) |
57,100 |
8,700 |
(89,650) |
|
Civil Projects |
(155,883) |
0 |
0 |
(155,883) |
|
|
Community Amenities |
(5,685) |
0 |
0 |
(5,685) |
|
|
Community Works |
0 |
0 |
(62,869) |
|
(62,869) |
|
Council Election |
(166,776) |
(73,095) |
0 |
(239,871) |
|
|
Emergency Events |
(133,829) |
(57,331) |
(191,160) |
||
|
Employee Leave Entitlements |
(3,184,451) |
0 |
0 |
(3,184,451) |
|
|
Environmental Conservation |
(131,351) |
0 |
0 |
(131,351) |
|
|
Estella Community Centre |
(230,992) |
0 |
0 |
(230,992) |
|
|
Family Day Care |
(169,356) |
(123,944) |
0 |
(293,300) |
|
|
Fit for the Future |
(3,033,479) |
(2,265,725) |
757,447 |
(4,541,757) |
|
|
Generic Projects Saving |
(1,040,610) |
20,000 |
93,727 |
(926,883) |
|
|
Glenfield Community Centre |
(17,704) |
(2,000) |
0 |
(19,704) |
|
|
Grants Commission |
(4,956,776) |
0 |
4,956,776 |
0 |
|
|
Grassroots Cricket |
(70,992) |
0 |
0 |
(70,992) |
|
|
Gravel Pit Restoration |
(761,422) |
0 |
25,000 |
(736,422) |
|
|
Gurwood Street Property |
(50,454) |
0 |
0 |
(50,454) |
|
|
Information Services |
(378,713) |
250,000 |
8,000 |
(120,713) |
|
|
Infrastructure Replacement |
(136,098) |
(48,071) |
954 |
(183,215) |
|
|
Insurance Variations |
(28,644) |
0 |
0 |
(28,644) |
|
|
Internal Loans |
(674,661) |
(851,794) |
620,468 |
(905,986) |
|
|
Lake Albert Improvements |
(53,867) |
(50,000) |
56,078 |
(47,789) |
|
|
RESERVES SUMMARY
|
|||||
|
31 MARCH 2018 |
|||||
|
|
CLOSING BALANCE 2016/17 |
ADOPTED RESERVE TRANSFERS 2017/18 |
BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.03.18 |
PROPOSED CHANGES for Council Resolution |
REVISED BALANCE |
|
LEP Preparation |
(28,301) |
14,636 |
11,120 |
(2,545) |
|
|
Livestock Marketing Centre |
(7,267,731) |
(1,180,017) |
4,053,725 |
(4,394,024) |
|
|
Museum Acquisitions |
(39,378) |
0 |
0 |
(39,378) |
|
|
Oasis Building Renewal |
(172,000) |
(32,147) |
0 |
(204,147) |
|
|
Oasis Plant |
(1,115,347) |
90,000 |
(114,230) |
(1,139,577) |
|
|
Parks & Recreation Projects |
(79,648) |
0 |
24,860 |
(54,788) |
|
|
Pedestrian River Crossing |
(198,031) |
48,031 |
150,000 |
0 |
|
|
Plant Replacement |
(5,893,831) |
1,804,934 |
1,059,675 |
25,000 |
(3,004,223) |
|
Playground Equipment Replacement |
(59,181) |
(105,679) |
0 |
(164,860) |
|
|
Project Carryovers |
(1,276,882) |
0 |
874,074 |
(402,808) |
|
|
Public Art |
(173,283) |
(23,669) |
53,969 |
(142,983) |
|
|
Robertson Oval Redevelopment |
(86,697) |
0 |
0 |
(86,697) |
|
|
Senior Citizens Centre |
(13,627) |
(2,000) |
0 |
(15,627) |
|
|
Sister Cities |
(36,527) |
(10,000) |
0 |
(46,527) |
|
|
Stormwater Drainage |
(183,420) |
0 |
25,177 |
(158,242) |
|
|
Strategic Real Property |
(702,792) |
0 |
(380,000) |
(1,082,792) |
|
|
Street Lighting Replacement |
(74,755) |
(30,000) |
0 |
(104,755) |
|
|
Subdivision Tree Planting |
(272,621) |
(20,000) |
0 |
(292,621) |
|
|
Sustainable Energy |
(520,442) |
35,000 |
(65,000) |
(550,442) |
|
|
Traffic Committee |
(50,000) |
(50,000) |
60,000 |
|
(40,000) |
|
Workers Compensation |
0 |
0 |
(40,000) |
(40,000) |
|
|
Total Internally Restricted |
(35,686,205) |
(3,511,177) |
12,855,737 |
(6,300) |
(26,347,945) |
|
|
|
||||
|
Total Restricted |
(106,568,720) |
5,383,866 |
8,682,016 |
(6,300) |
(92,509,137) |
|
CONTRACTS REVIEW STATEMENT |
||||||
|
31 MARCH 2018 |
||||||
|
Contract Number |
Contractor |
Contract |
Contract |
Start |
Duration of |
Budget |
|
2018/541 |
Spacelab Studio Pty Ltd |
Northern Growth Area Structure Plan |
$ 114,615 |
21/03/2018 |
12 weeks |
Y |
|
2018/537 |
Xylem Water Solutions Australia Ltd |
Supply Packaged Pump Station |
$ 148,704 |
22/01/2018 |
8 weeks |
Y |
|
2018/536 |
Pavement Management Services P/L |
Visual condition assessment of footpaths, kerbs, medians and roundabouts |
$ 97,172 |
1/03/2018 |
8 weeks |
Y |
|
2018/535 |
VAC Operations T/a Earth Radar |
Laser condition assessment of sealed roads and car parks |
$ 115,877 |
28/02/2018 |
8 weeks |
Y |
|
2018/533 |
Cox Architecture Pty Ltd |
Bolton Park Master Plan |
$ 132,000 |
28/02/2018 |
6 weeks |
Y |
|
2018/527 |
Adaptive Interiors |
Civic Theatre rear of house lift, toilet and laundry |
$ 143,330 |
23/02/2018 |
5 weeks |
Y |
|
2018/524 |
Riverina Work Wear |
Supply of outdoor worker clothing |
$ 120,000 |
12/03/2018 |
2 years |
Y |
|
2018/522 |
SMEC Australia Pty Ltd |
Dunn's Road concepts and funding sources report |
$ 84,742 |
15/03/2018 |
26 weeks |
Y |
|
2018/544 |
Toro Waste Equipment Australia Pty Ltd |
Supply of hook lift bins to transfer stations |
$ 195,822 |
23/03/2018 |
16 weeks |
Y |
|
2018/538 |
Inland Truck Centres |
Supply hook lift truck |
$ 328,806 |
28/03/2018 |
14 weeks |
Y |
|
PE00451 |
Rodney's Transport |
Transport FOGO waste |
$ 88,000 |
2/04/2018 |
4 to12 weeks |
Y |
|
PE00455 |
Worm Tech Pty Ltd |
Process FOGO |
$ 115,500 |
2/04/2018 |
4 to 12 weeks |
Y |
|
CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT |
||||||||
|
31 MARCH 2018 |
||||||||
|
|
|
Approved Changes |
|
|
|
|
||
|
|
BUDGET 2017/18 |
SEP QTR BUDGET VARIATIONS APPROVED TO DATE |
DEC QTR BUDGET VARIATIONS APPROVED TO DATE |
MAR QTR BUDGET VARIATIONS APPROVED TO DATE |
REVISED BUDGET |
PROJECTED YEAR END RESULT |
ACTUAL |
|
|
|
|
|||||||
|
Consultancy Expenses |
108,227 |
326,978 |
98,800 |
404,958 |
938,962 |
938,962 |
392,121 |
|
|
|
|
|||||||
|
Legal Expenses |
314,522 |
111,129 |
(5,942) |
8,240 |
427,949 |
427,949 |
356,619 |
|
|
|
|
|
|
|
|
|
|
|
Section 356 Financial Assistance Requests
Three Section 356 Donation requests have been received for consideration at the 23 April 2018 Ordinary Council meeting.
Details of the donation requests are shown below:
· Cantilena Singers $920
The Cantilena Singers Wagga’s longest established Choir has requested the donation of the hiring fees for the Wagga Wagga Art Gallery for the 19 and 20 May 2018 to perform two concerts. The hire fee is $960 per night.
Council’s 2017/18 Combined Delivery Program and Operational Plan already has included a Section 356 donation fee waiver allocation of $1,000 for the Cantelina Singers. The request for an overall donation in 2017/18 of $1,920 would require an additional allocation of $920 from the available Section 356 Fee Waiver Donation budget.
The Cantilena Singers provide a valuable community service by performing at numerous community events during the year.
The above request aligns with Council’s Strategic Plan “Community Place and Identity – Outcome: we have opportunities to connect with others”.
Given there is available funding to accommodate this request and having regard to the community benefits the request for additional funding of $920 is supported.
· South Wagga Apex Club $85
The South Wagga Apex Club has requested Council’s consideration to the waiving of the $85 hire fees for Apex Park to conduct a free outdoor community film night on the 7 April 2018.
The above request aligns with Council’s Strategic Plan “Community Place and Identity – Outcome: we have opportunities to connect with others”.
· Tarcutta Racecourse Recreation Reserve Trust $6,470
The Tarcutta Racecourse Recreation Reserve Trust has requested Council’s consideration to the donation of the development application fees associated with the construction of an updated Community facility at the Tarcutta Recreational Ground costing $320,000.
It is noted that Council donated $10,000 to the Tarcutta Racecourse Recreation Reserve Trust at its meeting of the 29 August 2016 to assist with the construction costs of the new community facilities.
The fees paid by the Trust to Council associated with the upgrade at the Reserve total $8055.80 (DA16/0309 & DA17/0341) as noted in the table below:
|
Fee
|
Amount |
Allowed to be considered under POL 078 |
Possible Donation |
Excluded under the POL 078 |
|
Development Applications |
$1,300 |
Yes |
$1,300 |
|
|
Construction Certifcate |
$863 |
Yes |
$863 |
|
|
Plumbling Certifcate/fees |
$1,427 |
Yes |
$1,427 |
|
|
Inspections |
$2,880 |
Yes |
$2,880 |
|
|
Long Service Leave (NSW Government) |
$581 |
No |
|
$581 |
|
S94A Developer Contribution |
$800 |
Yes but not recommended due to impact on other community projects |
0 |
$800 |
|
Planning NSW (NSW Government) |
$205 |
No |
0 |
$205 |
|
Total |
$8,056 |
|
$6,470 |
$1,586 |
Fees of $6,470 could be reasonably considered for donation under Council’s Financial Assistance Policy POL 078. The refund of S94A Developer contributions levies is not recommended as S94A funded projects are directly dependent on Council collecting this levy from development.
The Long Service Leave Levy & Planning NSW Levies are required to be remitted directly to the NSW Government.
Council’s budget result as reported to the 26 March 2018 Council Meeting was a $7K budget surplus. If Council granted the above donation request, the budget result would be amended to a balanced budget for 2017/18.
The above request aligns with Council’s Strategic Plan “Safe and Healthy Community – Outcome: Recreation is part of every day life”.
|
General Fund Section 356 financial assistance available budget |
$3,116.78 |
|
Proposed Additional Section 356 Budget Allocation |
$6,815.51 |
|
Cantilena Singers |
($ 920.00) |
|
South Wagga Apex Club |
($ 85.00) |
|
Tarcutta Racecourse Recreation Reserve Trust |
($6,470.00) |
|
Total Section 356 Financial Assistance Requests – 23 April 2018 Council Meeting
|
($7,475.00) |
|
Proposed balance of Section 356 financial assistance budget – available for requests received for the remainder of this financial year |
$ 2,457.29
|
Investment Summary as at 31 March 2018
In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:
|
Institution |
Rating |
Closing Balance |
Closing Balance |
March |
March |
Investment |
Maturity |
Term |
|
Short Term Deposits |
|
|
|
|
|
|
|
|
|
Banana Coast CU |
NR |
1,000,000 |
1,000,000 |
2.80% |
0.83% |
2/06/2017 |
1/06/2018 |
12 |
|
AMP |
A |
2,000,000 |
2,000,000 |
2.80% |
1.66% |
2/06/2017 |
1/06/2018 |
12 |
|
AMP |
A |
2,000,000 |
2,000,000 |
2.60% |
1.66% |
2/08/2017 |
2/08/2018 |
12 |
|
CUA |
BBB |
1,000,000 |
0 |
0.00% |
0.00% |
3/03/2017 |
2/03/2018 |
12 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
2.60% |
1.66% |
8/09/2017 |
7/09/2018 |
12 |
|
ME Bank |
BBB |
2,000,000 |
2,000,000 |
2.60% |
1.66% |
22/08/2017 |
19/04/2018 |
8 |
|
AMP |
A |
1,000,000 |
1,000,000 |
2.80% |
0.83% |
8/09/2017 |
5/06/2018 |
9 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
2.62% |
1.66% |
28/09/2017 |
28/09/2018 |
12 |
|
Auswide |
BBB- |
2,000,000 |
2,000,000 |
2.67% |
1.66% |
5/10/2017 |
5/10/2018 |
12 |
|
Auswide |
BBB- |
1,000,000 |
1,000,000 |
2.67% |
0.83% |
16/10/2017 |
16/10/2018 |
12 |
|
Auswide |
BBB- |
2,000,000 |
2,000,000 |
2.70% |
1.66% |
5/12/2017 |
5/12/2018 |
12 |
|
Auswide |
BBB- |
1,000,000 |
1,000,000 |
2.67% |
0.83% |
15/12/2017 |
16/07/2018 |
7 |
|
NAB |
AA- |
2,000,000 |
2,000,000 |
2.47% |
1.66% |
28/02/2018 |
28/05/2018 |
3 |
|
Police Credit Union |
NR |
2,000,000 |
2,000,000 |
2.70% |
1.66% |
28/02/2018 |
29/10/2018 |
8 |
|
Total Short Term Deposits |
|
23,000,000 |
22,000,000 |
2.66% |
18.29% |
|
|
|
|
At Call Accounts |
|
|
|
|
|
|
|
|
|
NAB |
AA- |
2,208,510 |
534,531 |
1.50% |
0.44% |
N/A |
N/A |
N/A |
|
NAB |
AA- |
17,380,012 |
12,908,003 |
2.19% |
10.73% |
N/A |
N/A |
N/A |
|
AMP |
A |
184,149 |
184,452 |
2.15% |
0.15% |
N/A |
N/A |
N/A |
|
Beyond Bank |
BBB+ |
149,438 |
149,593 |
1.00% |
0.12% |
N/A |
N/A |
N/A |
|
CBA |
AA- |
65,223 |
65,192 |
1.35% |
0.05% |
N/A |
N/A |
N/A |
|
Total At Call Accounts |
|
19,987,332 |
13,841,771 |
2.15% |
11.50% |
|
|
|
|
Medium Term Deposits |
|
|
|
|
|
|
|
|
|
RaboBank |
A+ |
1,000,000 |
1,000,000 |
3.16% |
0.83% |
5/06/2017 |
6/06/2022 |
60 |
|
ING Bank |
A |
3,000,000 |
3,000,000 |
2.75% |
2.49% |
24/08/2017 |
26/08/2019 |
24 |
|
ME Bank |
BBB |
2,000,000 |
2,000,000 |
4.28% |
1.66% |
2/09/2014 |
2/09/2019 |
60 |
|
Rabobank |
A+ |
1,000,000 |
1,000,000 |
4.10% |
0.83% |
5/12/2014 |
5/12/2019 |
60 |
|
Beyond Bank |
BBB+ |
990,000 |
0 |
0.00% |
0.00% |
4/03/2015 |
4/03/2018 |
36 |
|
Beyond Bank |
BBB+ |
990,000 |
0 |
0.00% |
0.00% |
11/03/2015 |
11/03/2018 |
36 |
|
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.10% |
1.66% |
7/07/2017 |
7/07/2020 |
36 |
|
Newcastle Permanent |
BBB |
1,000,000 |
1,000,000 |
3.00% |
0.83% |
12/08/2016 |
12/08/2019 |
36 |
|
Rabobank |
A+ |
1,000,000 |
1,000,000 |
3.20% |
0.83% |
25/08/2016 |
25/08/2021 |
60 |
|
Newcastle Permanent |
BBB |
1,000,000 |
1,000,000 |
3.00% |
0.83% |
31/08/2016 |
30/08/2019 |
36 |
|
Police Credit Union |
NR |
1,000,000 |
1,000,000 |
2.90% |
0.83% |
8/09/2016 |
10/09/2018 |
24 |
|
Newcastle Permanent |
BBB |
2,000,000 |
2,000,000 |
3.00% |
1.66% |
10/02/2017 |
11/02/2019 |
24 |
|
Westpac |
AA- |
3,000,000 |
3,000,000 |
3.10% |
2.49% |
10/03/2017 |
10/03/2022 |
60 |
|
ING Bank |
A |
1,000,000 |
1,000,000 |
2.92% |
0.83% |
16/10/2017 |
16/10/2019 |
24 |
|
ING Bank |
A |
2,000,000 |
2,000,000 |
2.92% |
1.66% |
6/11/2017 |
6/11/2019 |
24 |
|
BOQ |
BBB+ |
2,000,000 |
2,000,000 |
3.35% |
1.66% |
3/01/2018 |
4/01/2022 |
48 |
|
ING Bank |
A |
1,000,000 |
1,000,000 |
2.80% |
0.83% |
5/01/2018 |
6/01/2020 |
24 |
|
Total Medium Term Deposits |
|
25,980,000 |
24,000,000 |
3.16% |
19.95% |
|
|
|
|
Institution |
Rating |
Closing Balance |
Closing Balance |
March |
March |
Investment |
Maturity |
Term |
|
Floating Rate Notes - Senior Debt |
|
|
|
|
|
|
|
|
|
BOQ |
BBB+ |
2,022,200 |
2,013,400 |
BBSW + 110 |
1.67% |
5/08/2014 |
24/06/2019 |
58 |
|
BOQ |
BBB+ |
1,007,377 |
1,008,781 |
BBSW + 107 |
0.84% |
6/11/2014 |
6/11/2019 |
60 |
|
BOQ |
BBB+ |
1,007,377 |
1,008,781 |
BBSW + 107 |
0.84% |
10/11/2014 |
6/11/2019 |
60 |
|
Macquarie Bank |
A |
2,021,254 |
2,022,122 |
BBSW + 110 |
1.68% |
3/03/2015 |
3/03/2020 |
60 |
|
Westpac |
AA- |
1,011,397 |
1,012,170 |
BBSW + 90 |
0.84% |
28/07/2015 |
28/07/2020 |
60 |
|
Bendigo-Adelaide |
BBB+ |
1,008,357 |
1,009,381 |
BBSW + 110 |
0.84% |
18/08/2015 |
18/08/2020 |
60 |
|
Bendigo-Adelaide |
BBB+ |
1,008,357 |
1,009,381 |
BBSW + 110 |
0.84% |
28/09/2015 |
18/08/2020 |
59 |
|
Westpac |
AA- |
2,022,794 |
2,024,340 |
BBSW + 90 |
1.68% |
30/09/2015 |
28/07/2020 |
58 |
|
Suncorp-Metway |
A+ |
1,018,866 |
1,019,988 |
BBSW + 125 |
0.85% |
20/10/2015 |
20/10/2020 |
60 |
|
Westpac |
AA- |
4,064,224 |
4,066,556 |
BBSW + 108 |
3.38% |
28/10/2015 |
28/10/2020 |
60 |
|
AMP |
A |
1,825,105 |
1,814,654 |
BBSW + 110 |
1.51% |
11/12/2015 |
11/06/2019 |
42 |
|
CBA |
AA- |
1,019,126 |
1,019,199 |
BBSW + 115 |
0.85% |
18/01/2016 |
18/01/2021 |
60 |
|
Rabobank |
A+ |
2,049,172 |
2,050,454 |
BBSW + 150 |
1.70% |
4/03/2016 |
4/03/2021 |
60 |
|
Newcastle Permanent |
BBB |
1,013,897 |
1,007,332 |
BBSW + 160 |
0.84% |
22/03/2016 |
22/03/2019 |
36 |
|
CUA |
BBB |
2,025,554 |
2,030,200 |
BBSW + 160 |
1.69% |
1/04/2016 |
1/04/2019 |
36 |
|
ANZ |
AA- |
1,020,936 |
1,014,200 |
BBSW + 118 |
0.84% |
7/04/2016 |
7/04/2021 |
60 |
|
Suncorp-Metway |
A+ |
1,024,336 |
1,025,117 |
BBSW + 138 |
0.85% |
21/04/2016 |
12/04/2021 |
60 |
|
AMP |
A |
1,018,706 |
1,019,858 |
BBSW + 135 |
0.85% |
24/05/2016 |
24/05/2021 |
60 |
|
Westpac |
AA- |
1,015,847 |
1,015,340 |
BBSW + 117 |
0.84% |
3/06/2016 |
3/06/2021 |
60 |
|
CBA |
AA- |
1,021,806 |
1,021,338 |
BBSW + 121 |
0.85% |
12/07/2016 |
12/07/2021 |
60 |
|
ANZ |
AA- |
2,033,272 |
2,032,478 |
BBSW + 113 |
1.69% |
16/08/2016 |
16/08/2021 |
60 |
|
BOQ |
BBB+ |
1,516,436 |
1,518,510 |
BBSW + 117 |
1.26% |
26/10/2016 |
26/10/2020 |
48 |
|
NAB |
AA- |
1,015,617 |
1,014,760 |
BBSW + 105 |
0.84% |
21/10/2016 |
21/10/2021 |
60 |
|
Teachers Mutual |
BBB |
1,507,736 |
1,510,833 |
BBSW + 140 |
1.26% |
28/10/2016 |
28/10/2019 |
36 |
|
Bendigo-Adelaide |
BBB+ |
1,007,107 |
1,008,551 |
BBSW + 110 |
0.84% |
21/11/2016 |
21/02/2020 |
39 |
|
Westpac |
AA- |
1,016,786 |
1,016,369 |
BBSW + 111 |
0.84% |
7/02/2017 |
7/02/2022 |
60 |
|
ANZ |
AA- |
1,010,347 |
1,008,891 |
BBSW + 100 |
0.84% |
7/03/2017 |
7/03/2022 |
60 |
|
CUA |
BBB |
759,028 |
754,539 |
BBSW + 130 |
0.63% |
20/03/2017 |
20/03/2020 |
36 |
|
Heritage Bank |
BBB+ |
604,060 |
605,059 |
BBSW + 130 |
0.50% |
4/05/2017 |
4/05/2020 |
36 |
|
Teachers Mutual |
BBB |
1,007,187 |
1,001,523 |
BBSW + 142 |
0.83% |
29/06/2017 |
29/06/2020 |
36 |
|
NAB |
AA- |
3,031,311 |
3,004,419 |
BBSW + 90 |
2.50% |
5/07/2017 |
5/07/2022 |
60 |
|
Suncorp-Metway |
A+ |
1,008,227 |
1,007,951 |
BBSW + 97 |
0.84% |
16/08/2017 |
16/08/2022 |
60 |
|
Westpac |
AA- |
2,009,234 |
2,003,506 |
BBSW + 81 |
1.67% |
30/10/2017 |
27/10/2022 |
60 |
|
ME Bank |
BBB |
1,505,921 |
1,506,618 |
BBSW + 125 |
1.25% |
9/11/2017 |
9/11/2020 |
36 |
|
NAB |
AA- |
2,002,356 |
1,997,348 |
BBSW + 80 |
1.66% |
10/11/2017 |
10/02/2023 |
63 |
|
ANZ |
AA- |
1,503,867 |
1,499,360 |
BBSW + 77 |
1.25% |
18/01/2018 |
18/01/2023 |
60 |
|
Bendigo-Adelaide |
BBB+ |
502,284 |
500,317 |
BBSW + 105 |
0.42% |
25/01/2018 |
25/01/2023 |
60 |
|
Newcastle Permanent |
BBB |
1,504,362 |
1,503,185 |
BBSW + 140 |
1.25% |
6/02/2018 |
6/02/2023 |
60 |
|
Westpac |
AA- |
0 |
1,995,448 |
BBSW + 83 |
1.66% |
6/03/2018 |
6/03/2023 |
60 |
|
UBS |
A+ |
0 |
1,999,486 |
BBSW + 90 |
1.66% |
8/03/2018 |
8/03/2023 |
60 |
|
Heritage Bank |
BBB+ |
0 |
1,400,676 |
BBSW + 123 |
1.16% |
29/03/2018 |
29/03/2021 |
36 |
|
Total Floating Rate Notes - Senior Debt |
|
53,771,824 |
59,102,417 |
|
49.12% |
|
|
|
|
Managed Funds |
|
|
|
|
|
|
|
|
|
NSW Tcorp |
NR |
1,378,564 |
1,368,744 |
-0.71% |
1.14% |
17/03/2014 |
1/03/2023 |
107 |
|
Total Managed Funds |
|
1,378,564 |
1,368,744 |
-0.71% |
1.14% |
|
|
|
|
Institution |
Rating |
Closing Balance |
Closing Balance |
March |
March |
Investment |
Maturity |
Term |
|
TOTAL
CASH ASSETS, CASH |
|
124,117,719 |
120,312,933 |
100.00% |
|
|
|
|
|
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK |
|
3,354,820 |
3,190,586 |
|
|
|
|
|
|
TOTAL
WWCC CASH ASSETS, CASH |
|
120,762,899 |
117,122,347 |
|
|
|
|
|
Council’s investment portfolio is dominated by Floating Rate Notes (FRNs) equating to approximately 49% across a broad range of counterparties. Cash equates to 12% of Council’s portfolio with Term Deposits around 38% and growth funds around 1% of the portfolio.
Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.
All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:
Investment Portfolio Balance
Council’s investment portfolio balance has increased from the previous month’s balance, down from $120.8M to $117.1M.
MONTHLY INVESTMENT MOVEMENTS
Redemptions/Sales – Council redeemed/sold the following investment securities during March 2018:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
Beyond Bank Term Deposit |
$990K |
3 years |
3.70% |
This term deposit was redeemed on maturity due to the poor reinvestment rates offered by Beyond Bank. |
|
Beyond Bank Term Deposit |
$990K |
3 years |
3.70% |
This term deposit was redeemed on maturity due to the poor reinvestment rates offered by Beyond Bank. |
|
Credit Union Australia (CUA) Term Deposit |
$1M |
12 months |
2.75% |
This term deposit was redeemed on maturity due to the poor reinvestment rates offered by CUA. |
New Investments – Council purchased the following investment securities during March 2018:
|
Institution and Type |
Amount |
Investment Term |
Interest Rate |
Comments |
|
Westpac Floating Rate Note |
$2M |
5 years |
BBSW + 83bps |
Council’s independent Financial Advisor advised this Floating Rate Note represented good value with a highly rated institution. |
|
UBS Floating Rate Note |
$2M |
5 years |
BBSW + 90bps |
Council’s independent Financial Advisor advised this Floating Rate Note represented good value. |
|
Heritage Bank Floating Rate Note |
$1.4M |
3 years |
BBSW + 123bps |
Council’s independent Financial Advisor advised this Floating Rate Note represented good value. |
Rollovers – Council did not roll over any investment securities during March 2018.
MONTHLY PERFORMANCE
Interest/growth/capital gains for the month totalled $160,130, which compares unfavourably with the budget for the period of $298,465, underperforming budget for March by $138,335. This budget underperformance is due to a negative movement for Councils Floating Rate Note portfolio during March.
It should be noted that a majority of Councils FRNs continue to trade at a premium. The capital market value of these investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.
It is important to note Council’s investment portfolio balance has consistently been over $100M, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It was originally anticipated that over the remainder of the 2017/18 financial year the portfolio balance would reduce in line with the completion of major projects. Further analysis of the capital works program and revised timing has been completed and has resulted in a number of these projects being scheduled for a future financial year. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence.
The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.
In comparison to the AusBond Bank Bill Index* (+1.73%pa), Council’s investment portfolio in total returned 2.76% for March. Short-term deposits returned 2.66%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with the provision of Section 625 of the Local Government Act 1993 and the regulations there under, and in accordance with the Investments Policy adopted by Council on 26 February 2018.
Carolyn Rodney
Responsible Accounting Officer
Policy and Legislation
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993
625 How may councils invest?
(1) A council may invest money that is not, for the time being, required by the council for any other purpose.
(2) Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.
(3) An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.
(4) The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.
Local Government (General) Regulation 2005
212 Reports on council investments
(1) The responsible accounting officer of a council:
(a) must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:
(i) if only one ordinary meeting of the council is held in a month, at that meeting, or
(ii) if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and
(b) must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.
(2) The report must be made up to the last day of the month immediately preceding the meeting.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
This report is a control mechanism that assists in addressing the following potential risks to Council:
· Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times
· Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner
Internal / External Consultation
Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”
All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.
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1⇩. |
Section 356 Donation request - Cantilena Singers |
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2⇩. |
Section 356 Donation request - South Wagga Apex Club |
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3⇩. |
Section 356 Donation request - Tarcutta Racecourse Recreation Reserve Trust |
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RP-4 Integrated Planning and Reporting - Draft Long Term Financial Plan 2018/28 and Draft Combined Delivery Program and Operational Plan 2018/2019
Author: Serena Wallace
Director: Natalie Te Pohe
|
Analysis: |
Under Council’s Integrated Planning and reporting requirements, Council has drafted the Combined Delivery Program and Operational Plan 2018/2019, the Draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 for public exhibition. |
|
That Council: a place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018: i draft Combined Delivery Program and Operational Plan 2018/2019 ii draft Fees and Charges for the financial year 2018/2019 iii draft Long Term Financial Plan 2018/2028 b invite submissions from the community in relation to these documents throughout the exhibition period c receive a further report after the public exhibition period i addressing any submissions made in respect of the draft documents ii proposing adoption of the draft Combined Delivery Program and Operational Plan 2018/2019, draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
The Long Term Financial Plan 2018/28 and the Combined Delivery Program and Operational Plan 2018/19 have been formulated together with consideration to the Wagga View Community Strategic Plan 2040 previously endorsed by Council as well as the draft Disability Inclusion Action Plan 2017/21.
These documents have been created as part of Council’s Sustainable Future Framework, based on the local government requirements for Integrated Planning and reporting.
Combined Delivery Program and Operational Plan
The Draft Combined Delivery Program and Operational Plan 2018/19 has been designed to include Council’s commitment to the Wagga View Community Strategic Plan 2040 in the form of the Delivery Program and a Operational Plan inclusive of projects, programmes and services to be delivered over a 12 months.
The 2018/19 Combined Delivery Program and Operational Plan consist of:
· Mayor and GM Welcome
· Clear links to ‘Wagga View” the Community Strategic Plan 2040
· Clear links to the draft Disability Inclusion Action Plan 2017/21
· Continuation of the current Delivery Program and new Operational Plan activities
· Measures of performance
· Delivery Program four year budget
· Delivery Program Capital Works (New Projects and Recurrent)
· Contributions and Donations
Improvements to this year’s documents include:
· The presentation of the operational plan items for improved readability.
· Inclusion of an estimated budget per theme to demonstrate the resourcing required to deliver services against the Wagga View Community Strategic Plan objectives.
· Linking of the Delivery Program to the objectives and outcomes of the Wagga View Community Strategic Plan.
· Separated and referenced items from the Disability Inclusion Action Plan under the relevant Delivery Program items and included the relevant measures.
The combined Delivery Program and Operational Plan will be reviewed annually to produce a rolling 4 year plan. The Delivery Program will receive a full revision every 4 years in line with the Council election.
Fees and Charges
In accordance with Section 608 of the Local Government Act 1993, a council may charge and recover an approved fee for any service it provides.
The services for which an approved fee may be charged include the following provided under the Local Government Act or any other Act or the regulations by the council:
· supplying a service, product or commodity
· giving information
· providing a service in connection with the exercise of the council’s regulatory functions-including receiving an application for approval, granting an approval, making an inspection and issuing a certificate
· allowing admission to any building or enclosure.
Long Term Financial Plan
The Long Term Financial Plan is an essential element of the resourcing strategy which details how the strategic aspirations of Council which are outlined in the Community Strategic Plan can be achieved in terms of time, money, assets and people.
Council’s Long Term Financial Plan is a ten-year financial planning document with an emphasis on long-term financial sustainability. Financial sustainability is one of the key issues facing local government due to several contributing factors including growing demands for community services and facilities, constrained revenue growth and ageing infrastructure.
The Long Term Financial Plan is formulated by using a number of estimates and assumptions to project the future revenue and expenditure required by Council to deliver those services and projects expected by the community. In doing so, it addresses the resources that impact on the Council’s ability to fund its services and capital works whilst remaining financially sustainable.
The draft 2018/28 Long Term Financial Plan consists of:
· Executive Summary
· Fit for the Future Summary
· Special Rate Variation
· Financial Strategy
· Planning Assumptions
· Major Projects
· Family Day Care
· Contributions, Grants and Donations
· Financial Forecast Assumptions
· Sensitivity Analysis
· Financial Modelling Scenarios
· Budgeted Financial Statements:
o Budgeted Income Statement
o Balance Sheet Forecasts
o Cash Flow Statement Forecasts
· Financial Sustainability Indicators
· External Reserve balances projections
· Internal Reserve balances projections
· External Loan Projects and Debt Servicing
· Total Capital Works Program, including one-off projects and recurrent programs
· Potential Capital Projects List
· Ten Year Financial Plans for “Council Businesses”:
o Airport
o Livestock Marketing Centre
o Sewerage Services
o Solid Waste Services
· Ten Year Financial Plan for Council’s Stormwater Levy Function
· Budgeted Income Statement by Function
Financial Implications
The proposed adoption of these plans will form the basis of Council’s 2018/19 budget, along with the adoption of the full ten-year long term financial plan which is updated annually.
Policy and Legislation
These documents have been created to meet Council’s Integrated Planning and Reporting requirements under the Local Government Act 1993.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We plan long term
Risk Management Issues for Council
A number of risk management issues were identified and have been actively managed. A summary of these risks are as follows:
- Lack of engagement from the community
- Inability to meet everyone’s expectations
- Inability to resource and deliver on plans
Internal / External Consultation
The documents will be placed on public exhibition from the for a 28 day period from the 24 April – 23 May 2018. As part of the exhibition period a variety of communication methods will be used, to not only promote the public exhibition period but also promote the purpose of the documents.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news |
Media releases |
Print advertising |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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TIER |
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Consult |
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x |
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x |
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x |
x |
x |
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Involve |
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Collaborate |
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1. |
2018/28 Draft Long Term Financial Plan - Provided under separate cover |
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2. |
2018/19 Draft Fees and Charges - Provided under separate cover |
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3. |
2018/2019 Draft Combined Delivery Program and Operational Plan - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 23 April 2018. RP-5
RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED
Author: David Butterfield
Director: Natalie Te Pohe
|
Analysis: |
The purpose of this report is to update Councillors, authorise an application to Crown Lands for trust manager status, authorise an access licence, and authorise a future community licence agreement. |
|
That Council: a enter into a licence agreement with NSW Department of Industry – Crown Lands for the purpose of enabling construction of a boatshed on land at Lot 185 DP 757246 and Lot 7003 DP 1049748 at Lake Albert b apply to Department of Primary Industries – Crown Lands and Water Division for appointment as trust managers of a portion of Lot 185 DP 757246 c upon appointment as trustees enter into a Crown Lands Crown Reserve community licence agreement with Bidgee Dragons Incorporated for the use and occupation of the boatshed upon the following terms: i Property – part Lot 185 DP 757246 and part Lot 7003 DP 1049748 at Lake Albert ii Duration – 5 years iii Licence fee – in accordance with Council’s minimum community licence fee as per the adopted Revenue & Pricing Policy in force at the time of agreement commencement d delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required e approve the budget variation/s as detailed in the budget section of the report |
Report
Council resolved in September 2015 (resolution 15/271.2) as follows:-
a receive and note the report
b note the advice received from the NSW Department of Primary Industries -Lands in regard to the possible location of the Dragon Boat shed on Land Parcel DP 757246 Lot 185
c authorise staff to continue to work with the NSW Department of Primary Industries - Lands, Boy Scouts NSW and Bidgee Dragon Abreast to establish a Dragon Boat shed on Land Parcel DP 757246 Lot 185
d authorise execution of all relevant documents under Council’s common seal as necessary
e receive a further report should discussions with the NSW Department of Primary Industries – Lands, Boy Scouts NSW and Bidgee Dragon Abreast not result in land parcel DP757246 Lot 185 being made available for this proposal
Agreement has been reached between Council, Scouts Australia NSW (Scouts), NSW Department of Primary Industries – Crown Land and Water Division (Crown Lands), and Bidgee Dragons Wagga Wagga Incorporated (formerly known as Dragons Abreast Wagga Wagga) (Bidgee Dragons) for the establishment of a boatshed on the land identified above, and a portion of adjoining land at Lot 7003 DP 1049748 at Lake Albert.
Lot 185 DP 757246 at Lake Albert is known as Crown Reserve R91067 being the Lake Albert Boy Scouts Reserve and is managed by the Lake Albert Boy Scouts Reserve Trust. The attached advice from Scouts Australia NSW dated 20 December 2017 confirms their consent for;
1. construction of the boatshed on the Scouts reserve land
2. changes to the boundary of the Scouts reserve land to excise the area where the boatshed is to be constructed from their trust
3. Council taking such steps as are necessary through Crown Lands to achieve the above
4. construction of the boatshed commencing before the area has been excised from the Scouts reserve providing that Scouts are indemnified, and do not incur any costs
In order to achieve this, the following steps have been identified:
1. Council to enter into a licence agreement with Crown Lands enabling access for the purpose of constructing a boatshed on Lot 185 DP 757246 and Lot 7003 DP 1049748
2. Council to apply to Crown Lands for appointment as trust managers of the portion of Lot 185 DP 757246 to be occupied by Bidgee Dragons (Council is already the trust manager of the later parcel which forms part of the Apex Park reserve)
3. Upon appointment as trustees, Council to enter into an access licence agreement with Bidgee Dragons for construction of the boatshed on behalf of Council
Crown Lands may require Council to complete a boundary adjustment between Lot 185 DP 757246 and Lot 7003 DP 1049748 to distinguish the two trustee areas resulting from this arrangement.
Construction costs for the boatshed are estimated at approximately $50,000. Bidgee Dragons will fund construction costs from various sources and grants (including Council community grants). Council will not incur any costs in relation to construction of the boatshed. Costs associated with completing a boundary adjustment to the land are estimated at $5,000 including survey and registration costs.
It is noted boating facilitates can be constructed by or on behalf of a public authority under State Environmental Planning Policy (SEPP) (Infrastructure) 2007 – Division 13 – Port Wharf or Boating Facilities – clause 4.
Following completion of construction, Council will enter into a Crown Lands community licence agreement with Bidgee Dragons for occupation of the boatshed. It is envisaged that Crown Land reforms will have been introduced by this time, and accordingly the licence and boundary adjustment will be subject to approval by Council’s Native Title Manager.
The community has been informed of the outcome of this matter via direct mail and door knocking based on community engagement following an earlier proposal at an alternative location.
Financial Implications
Construction costs for the boatshed are estimated at approximately $50,000. As mentioned earlier in this report, Bidgee Dragons will fund the construction costs from grant funding and other sources. Council will be responsible for completing a boundary adjustment to the land which is estimated at $5,000 including survey and registration costs. These costs will be funded from within Council’s property management budget.
Council will be responsible for any structural maintenance required in the future and will be funded from within future building maintenance budgets. Routine maintenance will be undertaken by the Bidgee Dragons.
Entering into a community licence agreement with the Bidgee Dragons Incorporated will generate $590.00 per annum including GST. This fee is consistent with the Community Rent Fee set out in the adopted 2017/18 Fees & Charges.
Policy and Legislation
Crown Lands Management Act 2016
Crown Lands Legislation Amendment Act 2017
Crown Lands Management Regulations 2017
Native Title Act (Cth) 1993
Link to Strategic Plan
Safe and Healthy Community
Objective: We promote a healthy lifestyle
Outcome: Recreation is a part of everyday life
Risk Management Issues for Council
No specific issues identified.
Internal / External Consultation
· NSW Department of Primary Industries – Crown Land and Water Division
· Scouts Australia NSW
· Council’s Commercial Development Directorate
|
1⇩. |
Sketch Plan - Bidgee Dragons Boatshed |
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2⇩. |
Shed Design - Bidgee Dragons Boat Shed |
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3⇩. |
Location Map - Bidgee Dragons Boatshed |
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4⇩. |
Scouts Australia NSW - Letter dated 20 December 2017 |
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Report submitted to the Ordinary Meeting of Council on Monday 23 April 2018. RP-5
RP-6 CREATION OF SEWER EASEMENT WITHIN LOT 9 DP 1183084 AT LLOYD
Author: David Butterfield
Director: Natalie Te Pohe
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Analysis: |
Creation of an easement over Council owned land requires General Managers delegation for signing of documents. |
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That Council: a agree to the creation of a sewer easement within Lot 9 DP 1183084 at Lloyd b delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required |
Report
Reference is made to Council owned operational land zoned RU1 (Primary Production) at Lot 9 DP 1183084 at Lloyd. The land came into the ownership of Council via dedication as a drainage reserve upon registration of DP 1183084 in March 2013.
Council has received an application from the Trustees of the Roman Catholic Church for the Diocese of Wagga Wagga (the trustees) for the creation of a sewer easement two (2) metres wide within Council’s land.
The trustees have received development consent for a 187 lot residential subdivision known as “Lloyd Stage 7” (DA 11/0510, original consent date 7 February 2013) for adjoining land at Lot 600 DP 1222168. The subdivision plans include a further drainage reserve south of Council’s land with both parcels proposed to contain underground sewer infrastructure connecting the new residential lots to existing sewer infrastructure in Barton Avenue, Lloyd.
All costs associated with creation of the easement including survey costs and registration costs are to be borne by the trustees. No compensation has been sought from the developer because the easement benefits Council and is on land dedicated to Council for drainage purposes.
Financial Implications
N/A
Policy and Legislation
Conveyancing Act 1919 (s.88B)
Link to Strategic Plan
Community Leadership and Collaboration
Objective: City of Wagga Wagga services reflect the needs of the community
Outcome: The City of Wagga Wagga has efficient and effective processes
Risk Management Issues for Council
No specific issues identified
Internal / External Consultation
Council’s Commercial Operations Directorate (Subdivisions)
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1⇩. |
Location Map - Lot 9 DP1183084 at Lloyd |
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2⇩. |
Lloyd - unregistered plan of subdivsion |
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RP-7 Eastern Riverina Arts Constitution and Membership
Author: Madeleine Scully
Director: Janice Summerhayes
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Analysis: |
Eastern Riverina Arts (ERA) has adopted a new constitution for the organisation. Under the new constitution, the General Manager is considered the delegate of Council’s membership. Therefore; ERA have written to Wagga Wagga City Council requesting that this now be endorsed by the member Council. |
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That Council endorse the General Manager as the delegate for Council’s Eastern Riverina Art’s membership and approve for the General Manager to be able to appoint a staff delegate to act in their place. |
Report
Eastern Riverina Arts (ERA) has adopted a new constitution for the organisation. Under the new constitution, the General Manager is considered the delegate of Council’s membership. ERA have written to Wagga Wagga City Council requesting that this now be endorsed by the member Council. ERA consulted with members and other stakeholders towards restructuring their governance model to a skills-based Board of Directors and the establishment of a Regional Advisory Committee.
The key changes to the Model Constitution are:
· The automatic delegation of the General Manager as representing the member council
· The definition of “Membership” restricted to Councils in the Eastern Riverina Arts boundary
· The reduction of the size of the board to seven directors
· Five directors are appointed directly by the ERA member delegates at the Annual General Meeting (AGM)
· Two directors are appointed by the Regional Advisory Committee
· Directors to serve a maximum of three x two-year consecutive terms (previously one x three year term)
· Editing language to reflect the model clauses provided by the Ministry of the Arts in their guidelines
A general manager of a participating Local Government Area who has been delegated membership of ERA may appoint a delegate to act in their place by notice in writing to the secretary.
Financial Implications
As a member Council, Wagga Wagga City Council’s 2017/18 annual contribution was $20,698 (GST exclusive), which is budgeted in Council’s long term financial plan. The annual contribution enables ERA to provide and deliver community arts programs on behalf of Council.
Policy and Legislation
POL 060 Delegations Policy
Link to Strategic Plan
Community Place and Identity
Objective: We are proud of where we live and our identity
Outcome: We are a centre for arts and culture
Risk Management Issues for Council
If the General Manger is not endorsed as Council’s delegate, we will not comply with the constitution.
Internal / External Consultation
ERA consulted with members and other stakeholders towards restructuring their governance model to a skills-based Board of Directors and the establishment of a Regional Advisory Committee.
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1⇩. |
Eastern Riverina Arts Constitution |
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RP-8 SERVICE NSW - EASY TO DO BUSINESS
Author: Tristan Kell
Director: Natalie Te Pohe
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Analysis: |
This report is to provide background information and seek support to enter into an agreement with Service NSW for the Easy to do Business program. |
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That Council delegate authority to the General Manager or their delegate to enter into an agreement with Service NSW for the Easy to do Business initiative, under seal if required. |
Report
The Small Business Commissioner and Service NSW have developed the “Easy to do Business” program. This free program provides a number of benefits for Councils:
· Increased productivity with ‘decision ready’ applications and reduced transaction costs
· Effective tools to help boost our local economy, enabling more jobs in the region – and assisting Council to deliver on its Community Strategic Plan 2040.
Currently there is evidence to support that anyone wanting to establish a cafe, small bar and/or restaurant would have to deal with up to 13 agencies, 75 regulations, up to 30 phone numbers and complete 48 forms, taking as long as 18 months to navigate. This program has seen this reduced to one digital application and one phone number, reducing the opening time for businesses to 90 days.
The initiative will provide a customer, who wishes to set up cafés, restaurants or small bars, with a single point of contact within Service NSW who will help them navigate all the required approvals to operate the business, for example registering the business, obtaining an ABN, and required Council approvals.
Those looking to start up a café, restaurant or small bar can benefit from Council being involved in Easy to do Business:
· Get a unique digital profile that can help fast track the approval process across local, state and federal government
· Receive step by step guidance through the application process
· Have the support of a dedicated Business Concierge who can answer questions, liaise with council, and review applications to ensure they are ‘decision ready’
· Know upfront the time, fees and effort involved.
The intention of the program is to build awareness of specialist advice services available, ensure Council staff can direct enquiries to these and provide applicants with the skills to be better informed and researched prior to lodging any applications.
Representatives of Service NSW met with Council staff in February 2018 outlining the benefits of the program and seeking councils support to become members of the program. The program is focused on the café, small bar and restaurant sector at present, however the intention is to expand to other designated subsectors of the business economy in the future.
Easy to do Business brings together the three levels of government to streamline access to government licensing and approvals for small business customers to start, expand and stay in business, in key industry sectors. Expected outcomes of this program are that Council staff will receive a higher rate of complying Development Applications being presented for assessment, improvements in the quality of applications and reduced need to seek further information from the applicant.
It is recommended that Council endorse this report and enter into an agreement with Service NSW to take part in the Easy to do Business Program. Following this, the Easy to do Business personnel will make a presentation to key Council staff to provide them with the information and skills for “Operational Readiness”. Once Council staff are prepared, there will be an official launch and announcement of the program.
Financial Implications
This program is at no cost to council to participate. Support material, training and advice is provided by Service NSW at no cost. Implementation of the program should lead to reduced processing times and costs relating to applications to Council.
Policy and Legislation
Council would still undertake all assessments as per appropriate legislation.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: City of Wagga Wagga services reflect the needs of the community
Outcome: The City of Wagga Wagga has efficient and effective processes
Risk Management Issues for Council
No specific issues identified.
Internal / External Consultation
Service NSW
WWCC Executive Team
City Strategy Division
City Development Division
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1⇩. |
Program brochure: Easy to do Business |
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2⇩. |
Customer Satisfaction Report |
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3⇩. |
Overview Presentation |
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RP-9 RECREATION, OPEN SPACE AND COMMUNITY STRATEGY AND IMPLEMENTATION PLAN 2040
Author: Ben Creighton
Director: Natalie Te Pohe
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Analysis: |
After consideration of the significant community engagement process and the public submissions received, the Recreation, Open Space and Community Strategy and Implementation Plan 2040 is presented to Council for adoption. |
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That Council: a notes that the community engagement process and public submissions received have been utilised to develop the Recreation, Open Space and Community Strategy and Implementation Plan 2040 b thanks the community and key stakeholders for their input into the development of the Recreation, Open space and Community Strategy and Implementation Plan 2040 c adopts the Recreation, Open Space and Community Strategy and Implementation Plan 2040 d notes the implementation of Recreation, Open Space and Community Strategy and Implementation Plan 2040 is not fully funded and additional funding sources will be required to fully implement the projects and actions identified e delegate authority to the General Manager or their delegate to make minor amendments to the Recreation, Open Space and Community Strategy and Implementation Plan 2040 provided that where amendments need to occur that change the intent, impact on the community or result in a conflict with other strategic documents, that the proposed changes be reported to Council and placed on public exhibition prior to being implemented |
Report
The development of the Recreation, Open Space and Community Strategy and Implementation Plan 2040 (ROSC 2040) has been a significant undertaking for the community and Council as a whole. There has been a substantial amount of community engagement throughout the process, which has been invaluable in developing the final document (Attachment 1).
The final ROSC 2040 document is a blueprint for the future development of community spaces in Wagga Wagga. It reflects the needs and expectations for the community, while setting the framework for the creation of an active, safe, healthy and vibrant city that enhances Wagga Wagga’s position as a leading regional city.
The document was developed in conjunction with the Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040 and is integral to the development of the Activation Strategy (formerly known as the Residential Strategy), which will be presented to a future Council meeting for consideration.
Each of these strategy documents will inform Council’s Development Control Plan, Local Environmental Plan and Contribution Plans, which are critical to the future of the Wagga Wagga Local Government Area.
Financial Implications
Development of the ROSC 2040 had a $215,420 budget allocated for staff costs, technical and independent reports, summary documents and costs associated with the consultation processes. Costs incurred to 28 February 2018 totalled $130,143 giving an estimated saving of $85,277 for the overall project.
The total estimated cost of implementing all items identified in the ROSC 2040 is $97,688,350. Currently $32,879,550 of projects have an identified funding source and $64,808,800 are identified as unfunded.
For the projects currently identified as unfunded, further reports will be presented to Council identifying funding sources prior to them proceeding.
Policy and Legislation
· Wagga View: Community Strategic Plan 2040
· Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040
· Development Contributions Plans (Section 94, 94A)
· Planning Agreements Policy 2006
· Wagga Wagga Local Environmental Plan 2010
· Wagga Wagga Development Control Plan 2010
· Wagga Wagga Spatial Plan 2013-2043
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
The implementation plans within ROSC (2040) are not intended to be considered a replacement for the carrying out of detailed project planning. All projects and actions identified will require a detailed business case to confirm project feasibility, project cost estimates and allow for their consideration against all other Council priorities.
The risks associated with implementing this Strategy relate to process, cost, environmental, WHS and contractor performance. These risks will be addressed as part of the Council’s project management and contractor performance management systems.
Internal / External Consultation
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news |
Media releases |
Print advertising |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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TIER |
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Consult |
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x |
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Involve |
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Collaborate |
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There has been a significant amount of community engagement undertaken to develop this document. The City Strategy Division has undertaken both individual meetings as well as holding workshops with Councillors, with the following in attendance:
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20 March 2017 Progress Update on Strategic Planning |
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· Cr Greg Conkey OAM (Mayor) · Cr Dallas Tout (Deputy Mayor) · Cr Yvonne Braid · Cr Dan Hayes · Cr Vanessa Keenan · Cr Rod Kendall · Cr Tim Koschel · Cr Kerry Pascoe |
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13 June 2017 Recreation, Open Space and Community Strategy |
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· Cr Greg Conkey OAM (Mayor) · Cr Dallas Tout (Deputy Mayor) · Cr Yvonne Braid · Cr Dan Hayes · Cr Vanessa Keenan · Cr Rod Kendall · Cr Kerry Pascoe |
Other consultation and engagement has occurred through the following mechanisms:
• Community Strategic Plan – 3000+ submissions
• Suburb and village consultations
• Industry and stakeholder consultations
• Wagga View rural area questionnaire
• Councillor sessions (one-on-one)
• State Government department consultations
• Attendance at markets and festivals
• Disability Inclusion Forum
• Online survey
• Stakeholder workshops held on 7, 8 and 9 August 2017
• A workshop with school children was held on 11 August 2017
The draft ROSC 2040 was placed on public exhibition for a period of 28 days during which Council’s request for feedback was promoted through television, paper and radio interviews with staff as well as through the use of Council’s online consultation tools. During this time the Strategy received a number 8 written submissions as well a significant amount feedback via Charlie truck sessions and online forums. This also included written submissions from the Department of Planning and Committee 4 Wagga.
Some of the issues that were identified within the feedback were:
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Issue |
Response |
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The need for a review of swimming facilities and/or a significant refurbishment of the Oasis. Consider the introduction of water park. |
The Oasis Aquatic Centre will be a key asset for consideration during the Bolton Park Masterplan process. This will consider the existing use and future demand as well as address current community concerns. |
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Increased activities and facilities for young children and youth |
A number of projects within ROSC identify the development or refurbishment of children and youth facilities. |
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The need for ongoing consultation and partnerships with stakeholders and developers in the planning and delivery of community infrastructure and the proposed criteria for open space developments. |
Council staff will work with stakeholders and developers to promote best practice in the development of open space and communities facilities. |
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The reviewing of existing Council land and built assets for best use |
This is a recommendation within ROSC |
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The planning and operation of sports shooting facilities within Wagga Wagga |
This is a recommendation within ROSC |
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The development of walking and cycling infrastructure |
There are multiple recommendations in within ROSC that address walking and cycling infrastructure. |
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The impact of flooding |
Council has recently adopted the Wagga Wagga revised Floodplain and Risk Management Study and Plan where flooding issues are addressed. |
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The impact of crime |
Council has recently adopted the Crime Prevention Strategy where crime issues are addressed. |
While there may be a perception that some community feedback has not been considered if it has not been expressly included in the ROSC 2040, it should be noted that not all submissions supported the same outcome. The ROSC 2040 that has been presented has taken into account the majority views where possible.
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1. |
Recreation, Open Space and Community Strategy and Implementation Plan 2040 - Part 1 - Provided under separate cover |
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2. |
Recreation, Open Space and Community Strategy and Implementation Plan 2040 - Part 2 - Provided under separate cover |
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Report submitted to the Ordinary Meeting of Council on Monday 23 April 2018. RP-10
RP-10 Response to Questions/Business with Notice
Author: Scott Gray
General Manager: Peter Thompson
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Analysis: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
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That Council receive and note the report. |
Report
The following is in response to Questions/Business raised at the 26 March 2018 Ordinary Council meeting.
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1. Councillor D Hayes requested results of the trial of the Confidential Englobo and requested Council revisit the advice received from lawyers so that this process can be conducted in open Council. |
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Response provided by Governance Directorate
This question has been addressed in the report regarding the Council meeting structure and Code of Meeting Practice. |
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2. Councillor K Pascoe requested a report back on why the fence is still around the tree and scissor lift located in the Victory Memorial Gardens. He also requested an update on how long this will take to clear up as this does not paint a good picture for members of the public visiting our City. |
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Response provided by Commercial Operations Directorate
Urgent repair work was recently undertaken to the tree lights in the Victory Memorial Gardens after substantial damage was sustained from cockatoos. Whilst repairs were being made additional deterrent measures were installed to help protect the lights from future attacks by the cockatoos. Advice was provided to Councillors through the Councillor Bulletin on 29 March 2018. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
No specific issues identified.
Internal / External Consultation
N/A
Report submitted to the Ordinary Meeting of Council on Monday 23 April 2018. M-1
M-1 TRAFFIC COMMITTEE MINUTES - 8 MARCH 2018
Author: Bill Harvey
Director: Caroline Angel
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Analysis: |
The Local Traffic Committee met on 8 March 2018. At this meeting, Traffic Committee considered twenty reports.
The Minutes of the meeting are attached for Councillors’ reference. |
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That Council: a receive the minutes of the Traffic Committee Meeting held on 8 March 2018 b approve the budget variations included in this report |
Report
The table below provides a summary of each item’s risk and budget implications in particular:
|
No. |
ITEM |
UNMITIGATED RISK RATING |
ESTIMATED COST ($) |
FUNDING SOURCE |
|
RP1 |
ANZAC Day |
High |
10,824 |
Road Closure - Events |
|
RP2 |
Tolland Cycling Club – Tolland Open |
High |
0 |
Not Required |
|
RP3 |
Tolland Cycling Club – Weekly Club Races |
High |
0 |
Not Required |
|
RP4 |
Coleman Street Pedestrian Fence and Enhanced Crossing at Macleay Street |
High |
0 |
RMS grant |
|
RP5 |
Johnston Street – Restricted Parking in Favour of Police Vehicles |
Nil |
350 |
Lines and Signs |
|
RP6 |
Tompson Street – Mark Parking Bays on Eastern End |
Nil |
650 |
Lines and Signs |
|
RP7 |
Pearson Street E1 Edge Line on Eastern Side from Edward Street to Dobney Avenue |
Medium |
300 |
Lines and Signs |
|
RP8 |
Harrison Avenue – NO STOPPING Zone on Southern Side of Intersection with Gormly Avenue |
High |
250 |
Lines and Signs |
|
RP9 |
Docker Street – NO STOPPING Zone at Morgan Street |
High |
200 |
Lines and Signs |
|
RP10 |
Fernleigh Road – Parking Restrictions Near Number 196 |
Medium |
0 |
Not Required |
|
RP11 |
Fernleigh Road – NO PARKING Zone near No. 170 |
Medium |
300 |
Lines and Signs |
|
RP12 |
Tamba Lane – NO PARKING For the Full Length |
Nil |
0 |
Not Required |
|
RP13 |
Gurwood Street – Chevron Alignment Markers Near Docker Street |
Nil |
0 |
Not Required |
|
RP14 |
Ceduna Street – Double Unbroken (BB) Centre Line At Intersection With Northcott Parade |
Medium |
100 |
Lines and Signs |
|
RP15 |
Spooner Avenue – Double Unbroken (BB) Centre Line at the Eastern End Near Monash Crescent |
Medium |
100 |
Lines and Signs |
|
RP16 |
Albury Street – Painted Traffic Island |
High |
500 |
Lines and Signs |
|
RP17 |
Holbrook Road – NO STOPPING Zones at Intersections with Featherwood Drive, Indigo Drive and Mirbelia Drive |
N/A |
0 |
Mot Required |
|
RP18 |
Holbrook Road and Gelston Park Road – Proposed Treatment Option |
High |
130,000 |
Unfunded |
|
RP19 |
Mt Erin Heritage Centre Community Facility Direction Sign |
Nil |
0 |
Funded by the applicant |
|
RP20 |
Livestock Marketing Centre – Traffic Management Plan |
High |
Implementation costs yet to be confirmed |
Livestock Marketing Centre |
Items of Particular Interest
RP-10 deals with a request from Riverina Water County Council (RWCC) to prevent vehicles from parking in an area that has a water main under the edge of the road. The main is old and is not buried deeply and there are fears that it may burst. Traffic Committee asked for further information to be obtained from RWCC before a recommendation is made.
RP-12 deals with a request from a limited number of residents for parking restrictions in Tamba Lane. Traffic Committee asked for all residents to be canvassed before a final decision is made.
RP-18 deals with the most appropriate treatment option for the intersection of Holbrook Road and Gelston Park Road that might be designed and installed once traffic movement warrants for the implementation of such a strategy are met. As this amount is $130K, there is no available funding at this stage. The project will be added to Council’s unfunded list and will be prioritised in due course.
There were no other items of particular interest that were dealt with by Traffic Committee at this meeting.
Financial Implications
The below table shows the budget required, and the current available budget for the proposed funding source:
|
Item |
Total Budget Required |
Proposed Funding Source |
Current Proposed Funding Source Budget |
Current Funding Source Expenditure including commitments |
Current Available Budget |
|
RP-1 |
$10,824 |
Road Closures |
$40,000 |
$23,499 |
$16,501 |
|
RP-5 RP-6 RP-7 RP-8 RP-9 RP-11 RP-14 RP-15 RP-16 |
$350 $650 $300 $250 $200 $300 $100 $100 $500 $2,750 |
Lines and Signs |
$330,393 |
$238,371 |
$92,022 |
Policy and Legislation
N/A
Link to Strategic Plan
Safe and Healthy Community
Objective: We are safe
Outcome: We promote safety and safe behaviours
Risk Management Issues for Council
No specific issues identified.
Internal / External Consultation
The Traffic Committee consists of a Councillor, NSW Police, Roads and Maritime Services and a representative of the Local Member. Representatives from Council’s Infrastructure and Planning staff provide advice to the Committee. Representatives from other agencies and entities may be invited to attend meetings as required.
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1⇩. |
Traffic Committee Minutes - 8 March 2018 |
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M-2 Floodplain Risk Management Advisory Committee Meeting - 13 February 2018
Director: Caroline Angel
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Analysis: |
The Floodplain Risk Management Advisory Committee met on 13 February 2018. |
|
That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held 13 February 2018. |
Report
The Floodplain Risk Management Advisory Committee met on 13 February 2018.
The minutes of these meetings are attached for Councillors' reference.
Financial Implications
N/A
Policy and Legislation
N/A
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
No specific issues identified.
Internal / External Consultation
N/A
|
1⇩. |
Floodplain Risk Management Advisory Committee Minutes - 13 February 2018 |
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M-3 Airport Advisory Committee Meeting - 8 March 2018, 21 March 2018, 27 March 2018
Director: Caroline Angel
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Analysis: |
The Airport Advisory Committee held meetings on 8 March 2018, 21 March 2018 and 27 March 2018. |
|
That Council receive the minutes of the Airport Advisory Committee Meeting held on 8 March 2018, 21 March 2018 and 27 March 2018. |
Report
Meetings of the Airport Advisory Committee were held on 8 March 2018, 21 March 2018 and 27 March 2018. The minutes of these meetings are attached for Councillors' reference.
The quick succession of meetings was to discuss and seek endorsement from the Committee on the FY 18/19, budget and fees and charges.
The Committee recommended at the last meeting on the 27 March the following:
RP-1 AIRPORT - FINANCIAL INFORMATION
Recommendation:
On the Motion of Jenny Cabot and Warwick Lodge
That the Committee
a note the contents of this report
b endorse in principle the draft 2018/19 Airport Fees & Charges
c endorse in principle the draft 2018/19 Airport budget, noting that Council staff are in the process of reviewing the asset data relating to the depreciation expense
d acknowledge that the endorsement of the budget and fees and charges is to facilitate a budget for next financial year and does not necessarily indicate support for each line item which will form part of the complete review of the future airport operations and budget
e note that all aspects of the 2018/19 budget will be reviewed to inform future budgets
Financial Implications
The current financial position of the Airport was discussed at the three meetings held throughout March 2018. During the 2018/19 financial year, Council staff will work with the Committee to review both the future operations and the capital requirements of the Airport. This review will inform the required level of fees and charges for future financial years.
Policy and Legislation
N/A
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
No specific issues identified
Internal / External Consultation
Fees and charges will form part of the public exhibition process.
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1⇩. |
Airport Advisory Committee Meeting - Minutes - 8 March 2018 |
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2⇩. |
Airport Advisory Committee Meeting - Minutes 21 March 2018 |
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3⇩. |
Airport Advisory Committee Meeting - Minutes 27 March 2018 |
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Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-1
CONF-1 Appointment of Public Art Advisory Panel Community Member
Author: Madeleine Scully
Director: Janice Summerhayes
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(a) personnel matters concerning particular individuals.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-2
CONF-2 NightLights Commission 2018
Author: Madeleine Scully
Director: Janice Summerhayes
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(a) personnel matters concerning particular individuals.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-3
CONF-3 PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA
Author: David Butterfield
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-4
CONF-4 RFT 2018/06 SUPPLY STREET SWEEPER
Author: David Butterfield
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-5
CONF-5 RFQ 2018/517 Supply of Three 4WD Tractors
Author: David Butterfield
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-6
CONF-6 RFT2018-12 INSURANCE BROKERAGE SERVICES
Author: Nicole Johnson
Director: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-7
CONF-7 RFT2018/20 LOADER MATERIAL HANDLER
Author: Darryl Woods
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-8
CONF-8 Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement
Author: James Bolton
Director: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-9
CONF-9 DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS
Author: Cameron Collins
Director: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
Report submitted to the Confidential Meeting of Council on Monday 23 April 2018. CONF-10
CONF-10 Wagga Wagga Main City Levee Stage 1 - Stage 1 Update
Author: Darryl Woods
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Reports submitted to the Ordinary Meeting of Council to be held on Monday 23 April 2018.
Present
The Mayor, Councillor Greg Conkey OAM
Councillor Yvonne Braid OAM
Councillor Dan Hayes
Councillor Vanessa Keenan
Councillor Rod Kendall
Councillor Tim Koschel
Councillor Kerry Pascoe
Councillor Dallas Tout
In Attendance
General Manager (Mr P Thompson)
Director Finance (Mrs N Te Pohe)
Director Community (Mrs J Summerhayes)
Director Commercial Operations (Ms C Angel)
Manager Audit, Risk & Governance (Mrs Nicole Johnson)
Manager Finance (Mrs C Rodney)
Manager Community Services (Ms M Scully)
Manager City Strategy (Mr T Kell)
Manager Project Operations (Mr B Sheridan)
Manager Executive Support (Mr S Gray)
Manager Operations (Mr S Jewell)
Manager City Development (Mr P O’Brien)
Manager Technical & Strategy (Mr P Ross)
Visitor Economy & Events Coordinator (Mrs F Hamilton)
Communications & Engagement Officer (Mr J Lang)
Governance Officer (Ms B King)
Prayer
Almighty God,
Help protect our Mayor, elected Councillors and staff.
Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.
Amen.
Acknowledgement Of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.
APOLOGIES
No apologies received.
LEAVES OF ABSENCE
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18/075 RESOLVED: On the Motion of Councillors K Pascoe and Y Braid OAM That Council grant Leave of Absence to: · Council Paul Funnell from 23 March to 29 May 2018 inclusive · The Mayor, Councillor Greg Conkey OAM from 26 April to 21 May 2018 inclusive CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONFIRMATION OF MINUTES
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CM-1 Ordinary Council Meeting - 26 February 2018 |
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18/076 RESOLVED: On the Motion of Councillors D Hayes and D Tout That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 February 2018 be confirmed as a true and accurate record. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Declarations Of Interest
Councillor T Koschel declared a Non-Significant Non-Pecuniary, Interest in RP-15 Skyworks New Year's Eve 2018 Financial Support the reason being that his employer is a sponsor of the event and vacated the chamber during its consideration.
Councillor D Tout declared a Significant Non-Pecuniary Interest in M-1 SISTER CITY COMMUNITY COMMITTEE MINUTES - 15 FEBRUARY 2018 the reason being that an immediate family member is on the Committee and vacated the chamber during its consideration.
Councillor K Pascoe declared a Pecuniary Interest in RP-15 Skyworks New Year's Eve 2018 Financial Support the reason being that he is a sponsor of the event and vacated the chamber during its consideration.
Councillor K Pascoe declared a Non-Significant Non-Pecuniary Interest in CONF-1 MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP APPLICATIONS the reason being that he is a member of the Wollundry Rotary Club and vacated the chamber during its consideration.
Councillor K Pascoe declared a Significant Non-Pecuniary Interest in CONF-6 RFT2018/16 Provision of Trade Services the reason being that he uses five of the trades noted in the report for his business and vacated the chamber during its consideration.
The Mayor, Councillor G Conkey OAM declared a Significant Non-Pecuniary Interest in CONF-1 MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP APPLICATIONS the reason being that he is a member of the Wollundry Rotary Club and vacated the chamber during its consideration.
PUBLIC DISCUSSION FORUM
RP-1 - DA16/0595 - 24 LOT SUBDIVISION, BEST STREET, URANQUINTY, LOT 1 SEC 7 DP 759024
· Mrs Adrianna Campbell – Speaking in favour of the report
· Mr Garry Salvestro – Speaking against the report
RP-2 DA18/0014 - CONTINUED USE OF PERGOLA, FIREPLACE AND PRIVACY SCREEN. 10 MACLEAY STREET, TURVEY PARK, LOT 11, DP 37353
· Mr Eric Tomes – Speaking against the report
RP-16 PROPOSED LICENCE AGREEMENT TO THE WAGGA WAGGA WOMEN'S SHED INC
· Ms Kerrie Luff (Wagga Wagga Women’s Shed) – Speaking in favour of the report
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PROCEDURAL MOTION - CHANGE OF STANDING ORDERS |
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18/077 RESOLVED: On the Motion of Councillors D Hayes and K Pascoe That Council bring forward consideration of the following matters to follow the public discussion forum: · RP-1 - DA16/0595 - 24 LOT SUBDIVISION, BEST STREET, URANQUINTY, LOT 1 SEC 7 DP 759024 · RP-2 - DA18/0014 - CONTINUED USE OF PERGOLA, FIREPLACE AND PRIVACY SCREEN. 10 MACLEAY STREET, TURVEY PARK, LOT 11, DP 37353 · RP-16 - PROPOSED LICENCE AGREEMENT TO THE WAGGA WAGGA WOMEN'S SHED INC CARRIED |
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RP-1 DA16/0595 - 24 LOT SUBDIVISION, BEST STREET, URANQUINTY, LOT 1 SEC 7 DP 759024 |
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18/078 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council defer consideration of DA16/0595 - 24 LOT SUBDIVISION, BEST STREET, URANQUINTY, LOT 1 SEC 7 DP 759024 pending a Councillor and staff workshop. CARRIED |
RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-2 DA18/0014 - CONTINUED USE OF PERGOLA, FIREPLACE AND PRIVACY SCREEN. 10 MACLEAY STREET, TURVEY PARK, LOT 11, DP 37353 |
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18/079 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council approve DA18/0014 for continued use of a pergola, fireplace and privacy screen at 10 Macleay Street, Turvey park Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report. CARRIED |
RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-16 PROPOSED LICENCE AGREEMENT TO THE WAGGA WAGGA WOMEN'S SHED INC |
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18/080 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council: a enter into a Crown Lands community licence agreement with the Wagga Wagga Women’s Shed Incorporated upon the following basis: i Property – part Crown Reserve R620060 being Lot 1 DP663066 known as the Wagga Cricket Ground ii Duration – two years commencing 1 February 2018 iii Rent – as per the minimum community rent set out in Council’s adopted Revenue and Pricing Policy (currently $590.00 per annum including GST) b note the licence arrangement is subject to consent from the NSW Department of Industry – Crown Lands and Water Division c provide assistance to the Wagga Wagga Women’s Shed Incorporated to investigating site options for a permanent location d approve the budget variation/s as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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MAYORAL MINUTE
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MM-1 MAYORAL MINUTE - STATE GOVERNMENT FUNDING |
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18/081 RESOLVED: On the Motion of The Mayor, Councillor G Conkey OAM That Council: a write to the Premier, Deputy Premier and our State Member to lobby for additional funding to be directed towards the maintenance and renewal of existing assets that are rapidly deteriorating b within that same letter advocate for Snowy Hydro to remain a publicly owned asset and request that the State Government include this as a condition of sale c receive a further report from staff at the April 2018 Council Meeting outlining a list of priority projects CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Motions Of Which Due Notice Has Been Given
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NOM-1 NOTICE OF MOTION - AIR COMPRESSOR ACCESSIBILITY AT WAGGA WAGGA BEACH |
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18/082 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council staff bring forward a report on options on installing an air compressor or similar item at the Wagga Wagga beach. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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NOM-2 NOTICE OF MOTION - MANAGEMENT OF DERELICT HOUSES AND BUILDINGS |
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18/083 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council staff bring forward a report on options on how they can improve the management of derelict houses and buildings. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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PROCEDURAL MOTION - ENGLOBO |
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18/084 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That the standing orders be varied for the meeting as set out hereunder: · Items where councillors wish to speak · Items where no councillors wish to speak · Confidential · Matter of urgency · Closure of Meeting That RP-5, RP-8 to RP-10, RP-12, RP-14, RP-17, RP-19 and RP-21 be adopted as recommended in the business papers. CARRIED |
closed COUNCIL
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18/085 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That the Council now resolve itself into a Closed Council, the time being 6.48pm. CARRIED |
AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.
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PROCEDURAL MOTION - CONFIDENTIAL ENGLOBO |
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18/086 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That the standing orders be varied for the meeting as set out hereunder: · Items where councillors wish to speak · Items where no councillors wish to speak · Confidential · Matter of urgency · Closure of Meeting That CONF-2, CONF-5 and CONF-7 be adopted as recommended in the business papers. CARRIED |
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REVERSION TO OPEN COUNCIL |
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18/087 RESOLVED: On the Motion of Councillors V Keenan and D Hayes That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.50pm. CARRIED |
REPORTS FROM STAFF
RP-1 DA16/0595 - 24 LOT SUBDIVISION, BEST STREET, URANQUINTY, LOT 1 SEC 7 DP 759024 moved forward for consideration following the public discussion forum.
RP-2 DA18/0014 - CONTINUED USE OF PERGOLA, FIREPLACE AND PRIVACY SCREEN. 10 MACLEAY STREET, TURVEY PARK, LOT 11, DP 37353 moved forward for consideration following the public discussion forum.
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RP-3 PLANNING PROPOSAL LEP17/0004 TO AMEND THE WAGGA WAGGA LOCAL ENVIRONMENTAL PLAN 2010 |
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18/088 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council: a support the submission of a planning proposal to amend the Wagga Wagga Local Environmental Plan 2010 b submit a planning proposal to the Department of Planning and Environment for Gateway Determination c If the matter is approved through the gateway determination receive a further report after the public exhibition period i addressing any submissions made in respect of the planning proposal ii proposing adoption of the planning proposal unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period CARRIED |
RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-4 AMENDMENT TO WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 - CUT AND FILL AND NATURAL RESOURCE AND LANDSCAPE MANAGEMENT |
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18/089 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council: a support the amendment to the Wagga Wagga Development Control Plan 2010 b place the amendment on public exhibition from 31 March 2018 to 30 April 2018 (inclusive) and invite public submissions on the amendment until 14 May 2018 c receive a further report following the exhibition and submission period i addressing any submissions made in respect of the amendment ii proposing adoption of the amendment unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-5 Street Sweeper Stockpile - Waiving of Gregadoo Waste Management Centre Fees |
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18/090 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council: a endorse the waiving of Gregadoo Waste Management Centre (GWMC) weighbridge fees for approximately 5,000 tonne of Council’s street sweeper material b approve the budget variation as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-6 Financial Performance Report as at 28 February 2018 |
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18/091 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council: a approve the proposed 2017/18 budget variations for the month ended 28 February 2018 and note the surplus budget position as presented in this report b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i) Beechworth to Bridge Walk Committee $ 85.00 ii) East Wagga Kooringal Football and Netball Club Inc. $3,708.00 d note details of the external investments as at 28 February 2018 in accordance with section 625 of the Local Government Act CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-7 City Representation at the Annual RAF Memorial Ceremony in Hamont-Achel, Belgium |
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18/092 RESOLVED: On the Motion of Councillors K Pascoe and Y Braid OAM That Council endorse Mr Scott Cochrane representing Wagga Wagga at the annual RAF Memorial Ceremony for the Diamond Anniversary which is been held in Belgium this year. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-8 KOORINGAL CASUAL CHILDCARE CENTRE INC - APPLICATION OF SEAL TO LEASE AGREEMENT |
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18/093 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council delegate authority to the General Manager or their delegate to execute the lease and associated documents between Kooringal Casual Childcare Centre Incorporated and Wagga Wagga City Council Crown Reserve Trust under Council’s Common Seal. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-9 Botanic Gardens Capital Works |
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18/094 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council: a approve the required renewal capital works at the Botanic Gardens site b approve the budget variations as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-10 Tumut District ANZAC Centenary Committee Sculpture Project |
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18/095 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council: a endorse the General Manager to provide alternative support to the request by Snowy Valleys Council by way of promoting the Tumut District ANZAC Centenary Committee fundraising initiative as part of the Museum of the Riverina exhibition display as detailed in this report b write to Snowy Valleys Council advising of the decision made to their request for the Tumut District ANZAC Centenary Committee project CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-11 Petition - Dunns Road |
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18/096 RESOLVED: On the Motion of Councillors R Kendall and V Keenan That Council: a receive and note the petition b include the petition as part of the stakeholder engagement process once the Dunns Road Corridor Upgrade Investigations commence CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-12 PROPOSED ROAD CLOSURE APPLICATION - BURKINSHAWS LANE, TARCUTTA |
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18/097 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council: a consent to the making of a road closure application to NSW Department of Industry – Crown Lands & Water Division by the registered owners of Lots 77, 102 & 125 DP 757236 and Lot 112 DP 757217 at Tarcutta in connection with the unformed Council public roads identified in the body of this report b note that consent is subject to the conditions outlined in the body of this report c authorise the execution of all necessary documents by the General Manager or their delegate, under seal, if necessary CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-13 Performance Report - Combined Delivery Program and Operartional Plan - July - December 2017 |
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18/098 RESOLVED: On the Motion of Councillors V Keenan and D Hayes That Council accept the Performance Report for the Combined Delivery Program and Operational Plan July – December 2017. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-14 CREATION OF EASEMENTS WITHIN LOT 114 DP 1213333 AT FOREST HILL |
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18/099 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council: a create an easement for underground and overhead electrical services benefitting Essential Energy within Lot 114 DP 1213333 at Forest Hill b delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required c approve the budget variation as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-15 Skyworks New Year's Eve 2018 Financial Support |
|
Councillor T Koschel declared a Non-Significant Non-Pecuniary Interest and vacated the chamber, the time being 7:09pm. Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 7:09pm. |
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18/100 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council: a Sponsor $50,000 exclusive to Thomas Bros Group to assist in their delivery of the 31 December 2018 New Year’s Eve event b place the New Year’s Eve sponsorship recommendation in (a) above on public exhibition for a set period of 28 days c approve the budget variation/s as detailed in the budget section of the report d approve the General Manager or his delegate to proceed with (a) above and the signing of the event sponsorship agreement with Thomas Bros Group if no objections to the sponsorship arrangement are received during the 28 day exhibition period CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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D Tout |
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Councillor T Koschel re-entered the chamber, the time being 7:11pm.
Councillor K Pascoe re-entered the chamber, the time being 7:11pm.
RP-16 - PROPOSED LICENCE AGREEMENT TO THE WAGGA WAGGA WOMEN'S SHED INC moved forward for consideration following the public discussion forum.
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RP-17 Response to Questions/Business with Notice |
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18/101 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council receive and note the report. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-18 National General Assembly - Call for Motions |
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18/102 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council: a endorse submitting a motion/s to the National General Assembly of Local Government Annual Conference on 17 to 20 June 2018 b endorse the Mayor, one Councillor and one alternate Councillor to attend the conference CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Councillor T Koschel self-nominated.
Councillor D Hayes self-nominated.
Councillor T Koschel was duly elected to be Council’s delegate and Councillor D Hayes was duly elected to be Council’s alternate delegate to attend the 2018 National General Assembly of Local Government Annual Conference.
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RP-19 Bomen Enabling Roads completion |
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18/103 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council: a receive and note the report b approve the budget variations as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-20 DRAFT WAGGA WAGGA REVISED FLOODPLAIN RISK MANAGEMENT STUDY AND PLAN |
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18/104 RESOLVED: On the Motion of Councillors R Kendall and V Keenan That Council: a receive and note the information contained in this report b acknowledge receipt of the Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan c endorse the inclusion of Appendix M in the Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan
d endorse the suggested amendments to the Draft Wagga Wagga Revised Floodplain Risk Management Study and Plan following consideration of submissions received e adopt the Wagga Wagga Revised Floodplain Risk Management Study and Plan (March 2018) f advise the writers of submissions received during the public exhibition period of the outcome g make application under the NSW Government’s Floodplain Management Program to undertake a North Wagga Flood Mitigation Options Feasibility Study h in relation to (g) above and in addition to the report recommendation, undertake feasibility studies of flood mitigation strategies including Option L4b and PR1 combined CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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RP-21 REFORECASTING OF 2017/2018 CAPITAL WORKS PROGRAM |
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18/105 RESOLVED: On the Motion of Councillors V Keenan and K Pascoe That Council: a note the contents of the report b approve the proposed budget reforecast 2017/18 capital works program as at month ended 28 February 2018 as detailed in the report c approve the budget variation/s as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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COMMITTEE MINUTES
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M-1 SISTER CITY COMMUNITY COMMITTEE MINUTES - 15 FEBRUARY 2018 |
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Councillor D Tout declared a Significant Non-Pecuniary Interest and vacated the chamber, the time being 7:48pm. |
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18/106 RESOLVED: On the Motion of Councillors R Kendall and T Koschel That Council: a receive the minutes of the Sister City Community Committee Meeting held on 15 February 2018 b appoint the Mayor and General Manager or their delegate to lead a delegation from Wagga Wagga to Kunming to attend the 2018 South China Expo and Import/Export Fair from 12 June to 18 June 2018: i endorse paying all reasonable delegation related expenses for the Mayor and General Manager or his delegate ii endorse seeking expressions of interest from the community to be part of the business delegation c accept the donation from the Miss Wagga Wagga Quest in the amount of $2,000 for the development of Sister City signage d endorse proceeding with the design and erection of a Sister City sign at the Visitor’s Information Centre e approve the budget variation/s as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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Councillor D Tout re-entered the chamber, the time being 7:57pm.
QUESTIONS/BUSINESS WITH NOTICE
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The following Question/Business with Notice will be addressed in the next available Business paper:
1. Councillor D Hayes requested results of the trial of the Confidential Englobo and requested Council revisit the advice received from lawyers so that this process can be conducted in open Council.
2. Councillor K Pascoe requested a report back on why the fence is still around the tree and scissor lift located in the Victory Memorial Gardens. He also requested an update on how long this will take to clear up as this does not paint a good picture for members of the public visiting our City.
The following items were noted at the Meeting:
3. Councillor V Keenan acknowledged International Woman’s Day and the contribution of Councils female Executive team members who make up 75% of Council’s executive.
4. Councillor T Koschel thanked Council for the use of the Charlie truck and also passed on his thanks to staff and the Mayor, Councillor G Conkey for attending TRAC for the day.
5. The Mayor, Councillor G Conkey acknowledged Councillor K Pascoe for his part in the completion of the new Clay Target building. A credit to Councillor K Pascoe on getting the building completed in a short timeframe for the National Clay Target Championships held on the weekend. The Mayo also acknowledged the work of the Planning staff to ensure it was built in time.
6. The Mayor, Councillor G Conkey acknowledged and thanked the Rotary Club and Community Members on a successful Food and Wine Festival.
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closed COUNCIL
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18/107 RESOLVED: On the Motion of Councillor G Conkey OAM That the Council now resolve itself into a Closed Council, the time being 8.05pm. CARRIED |
AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.
CONFMM-1 CONFIDENTIAL MAYORAL MINUTE - GENERAL MANAGER'S PERFORMANCE REVIEW PLAN - 1 FEBRUARY 2018 TO 30 JUNE 2018 |
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18/108 RESOLVED: On the Motion of The Mayor, Councillor G Conkey OAM That Council: a receive and note the contents of the Confidential Memo distributed under separate cover b endorse the General Managers Performance Review Plan for the period 1 February 2018 to 30 June 2018 distributed under separate cover CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONFIDENTIAL REPORTS
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CONF-1 MAJOR EVENTS, FESTIVALS AND FILMS SPONSORSHIP APPLICATIONS |
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Councillor G Conkey OAM declared a Significant Non-Pecuniary Interest and vacated the Chair and the chamber, the time being 8:11pm. Councillor K Pascoe declared a Non-Significant Non-Pecuniary Interest and vacated the chamber, the time being 8:11pm. Councillor D Tout assumed the chair, the time being 8.11pm. |
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18/109 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council: a authorise the General Manager or their delegate to enter into an agreement to sponsor Wollundry Rotary’s Gears and Beers 2018 festival to the amount of $10,000 to be committed from the 2017/18 Major Events Sponsorship budget b provide in kind support by way of visitor packs to the value of $5,000 c endorse during the annual 2017/18 carryover process, allocating the remaining $50,000 in the Major Events Sponsorship operational budget from 2017/18 to the 2018/19 financial year CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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G Conkey OAM |
Y Braid OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the chair, the time being 8:32pm.
Councillor D Tout vacated the chair, the time being 8.32pm.
Councillor K Pascoe re-entered the chamber, the time being 8:32pm.
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CONF-2 Bomen Roads Review of Enviromental Factors (REF) implementation |
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18/110 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council delegate authority to the General Manager or their delegate to enter into a Deed with the property owners on behalf of Council within the terms outlined in the body of this report. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-3 RFT2018/19 BOLTON PARK AMENITIES UPGRADE |
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18/111 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council in accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2018/19. CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Councillor K Pascoe vacated the chamber, the time being 8.45pm.
Councillor K Pascoe re-entered the chamber, the time being 8.46pm.
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CONF-4 PROPOSED SALE OF COUNCIL PROPERTY - 34 JOHNSTON STREET, WAGGA |
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18/112 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That Council: a agree to sell the property at 34 Johnston Street, Wagga Wagga (Lot 1 DP523958) upon the terms noted in the body of this report with the exclusion of the activities regarding sewer relocation b delegate authority to the General Manager or their delegate pursuant to section 377 of the Local Government Act 1993 to execute all necessary documents, under seal if necessary c approve the budget variation/s as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-5 PROPOSED ASSIGNMENT OF LEASE - C & A RYALS PTY |
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18/113 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council: a agree to an assignment of lease by C & A Ryals Pty Ltd to Hampshire Villages Pty Limited (or a nominee or associated company) over the Wagga Beach Caravan Park being Lot 1 DP 1009920 and Lot 2 DP 1009834 at Wagga Wagga b delegate authority to the General Manager or their delegate to negotiate the assignment upon the terms outlined in the body of this report c delegate authority to the General Manager or their delegate to execute all necessary documents, under seal if required d note the assignment is subject to Ministerial Consent from the NSW Department of Industry – Crown Lands and Water Division CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-6 RFT2018/16 Provision of Trade Services |
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Councillor K Pascoe declared a Non-Significant Non-Pecuniary Interest and vacated the chamber, the time being 8:49pm. |
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18/114 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council: a accept the tender of: 1. Advanced Communications Riverina 2. Automated Electrics Pty Ltd 3. Bazwell Pty Ltd trading as DJ&M Howarth Painters and Paperhangers 4. Bowyerair Refrigeration and Air Conditioning 5. Care Mechanical Service Pty Ltd 6. Controltech Oceania Pty Ltd 7. GPE Electrical and Communications Contractor Pty Ltd 8. Great Southern Electrical Pty Ltd 9. Horatius Pty Ltd trading Laser Plumbing Wagga Wagga 10. JRC Electrical Services Pty Ltd 11. Woody’s Electrical NSW Pty Ltd trading as Laser Electrical Wagga Wagga 12. PRE Holdings Pty Ltd trading as Paul Ryan Electrical 13. RIC Electrics Pty Ltd 14. Riverina Test and Tag 15. Rowan O’Connor Electrical 16. Scobells Plumbing Service 17. Shields Painting Wagga Pty Ltd for the provision of Trade Services b authorise the General Manager or their delegate to enter into a Contract with entities nominated in (a) above for the provision of Trade Service for a period of 24 months c authorise the General Manager or their delegate to extend the Contract for two 12-month periods at the sole discretion of Council d authorises the affixing of Council’s Common Seal to all relevant documents as required Council has previously run a combined tender and contract process for the provision of electrical trade services and plumbing trade services. The services delivered under this contract include electrical maintenance, electrical engineering, data cabling, two-way radio communications maintenance, high-voltage electrical work, electrical design, new electrical work and plumbing maintenance services. Also included in the services is electrical maintenance to Council’s sewage pump stations and telemetry infrastructure.
For the 2018 tender process, two new services were added: painting, and heating, ventilation and air-conditioning (HVAC) mechanical maintenance.
The Contract is a standing offer arrangement under a schedule of rates whereby Council is not bound to use any particular service or service provider.
This is a Council-wide contract and it is expected that all areas of Council will access the appropriate service via this arrangement. Information of each provider including hourly rates, skills capability and other relevant information will be published on Council’s Intranet so users of the services can choose the most appropriate supplier for the service required.
CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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D Tout |
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Councillor K Pascoe re-entered the chamber, the time being 8:49pm.
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CONF-7 COMPULSORY ACQUISITION OF LAND BY RIVERINA WATER COUNTY COUNCIL - LOT 53 DP 1181931 AT LLOYD |
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18/115 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council: a agree to the compulsory acquisition of land and easements for pipeline and access by the Riverina Water County Council at Lot 53 DP 1181931 at Lloyd b delegate authority to the General Manager or their delegate to negotiate the acquisition upon the terms outlined in the body of this report c agree to enter into an access agreement with Riverina Water County Council over Lot 53 DP 1181391 at Lloyd for the purposes of construction upon the terms outlined in the body of this report d delegate authority to the General Manager or their delegate to execute any necessary document on behalf of Council pursuant to s377(1)(h) of the Local Government Act 1993, under seal if required e approve the budget variation if required, as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-8 Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement |
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18/116 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council defer consideration of the Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement to the 23 April 2018 Council Meeting.
CARRIED |
RECORD OF VOTING ON THE MOTION
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For the Motion |
Against the Motion |
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Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Reversion to open COUNCIL
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18/117 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That this meeting of the Closed Council revert to an open meeting of the Council, the time being 8.50pm. CARRIED |
report of proceedings of closed COUNCIL
THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 8.54pm.
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MAYOR
