Ordinary Meeting of Council

 

 

 

To be held on
Monday
23 April 2018

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 23 April 2018 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Peter Thompson

General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 23 April 2018

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

CONFIRMATIONS OF MINUTES

CM-1           Council Meeting - 26 March 2018                                                      3

DECLARATIONS OF INTEREST                                                                                    3

Motions Of Which Due Notice Has Been Given

NOM-1         NOTICE OF MOTION - UTILISING THE MAIN STREET AREA TO HOLD MARKETS/EVENTS                                                                                   4

Reports from Staff

RP-1            DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA.                                                               5

RP-2            COUNCIL MEETING STRUCTURE - ADOPTION OF CODE OF MEETING PRACTICE                                                                                                                  9

RP-3            Financial Performance Report as at 31 March 2018               13

RP-4            Integrated Planning and Reporting - Draft Long Term Financial Plan 2018/28 and Draft Combined Delivery Program and Operational Plan 2018/2019                                                             36

RP-5            PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED                                                                                                                41

RP-6            CREATION OF SEWER EASEMENT WITHIN LOT 9 DP 1183084 AT LLOYD       51

RP-7            Eastern Riverina Arts Constitution and Membership            55

RP-8            SERVICE NSW - EASY TO DO BUSINESS                                                84

RP-9            RECREATION, OPEN SPACE AND COMMUNITY STRATEGY AND IMPLEMENTATION PLAN 2040                                                              105

RP-10          Response to Questions/Business with Notice                         110  

Committee Minutes

M-1              TRAFFIC COMMITTEE MINUTES - 8 MARCH 2018                                 112

M-2              Floodplain Risk Management Advisory Committee Meeting - 13 February 2018                                                                                    127

M-3              Airport Advisory Committee Meeting - 8 March 2018, 21 March 2018, 27 March 2018                                                                                          131   

QUESTIONS/BUSINESS WITH NOTICE                                                                     148

Confidential Reports

CONF-1       Appointment of Public Art Advisory Panel Community Member    149

CONF-2       NightLights Commission 2018                                                         150

CONF-3       PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA                                                                                                 151

CONF-4       RFT 2018/06 SUPPLY STREET SWEEPER                                             152

CONF-5       RFQ 2018/517 Supply of Three 4WD Tractors                             153

CONF-6       RFT2018-12 INSURANCE BROKERAGE SERVICES                               154

CONF-7       RFT2018/20 LOADER MATERIAL HANDLER                                          155

CONF-8       Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement                                                                                         156

CONF-9       DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS                                                                                                               157

CONF-10      Wagga Wagga Main City Levee Stage 1 - Stage 1 Update      158  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Council Meeting - 26 March 2018       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 March 2018 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Council Meeting - Minutes - 26 March 2018

159

 

 

  

 

DECLARATIONS OF INTEREST

 

 

 

Motions Of Which Due Notice Has Been Given

NOM-1           NOTICE OF MOTION - UTILISING THE MAIN STREET AREA TO HOLD MARKETS/EVENTS

Author:          Councillor Tim Koschel 

         

Analysis:

This Notice of Motion is being presented to Council to call for a report on options of utilising the main street area to hold markets/events.

 

 

Recommendation That council staff bring forward a report on options of utilising the main street area to hold markets/events.

 

I bring forward this Notice of Motion to:

 

·    Explore the option of using our CBD / main street to hold markets and/or events

·    Explore the impacts this would have on local traffic and insurance cover for event organisers

·    Look at letting organisers / Charities using at low cost to encourage use

·    Increase foot traffic to local retailers

·    Show our support and understanding to local business who are struggling through a difficult time

 

N/A

Wagga Wagga City Council Code of Meeting Practice

 

Growing Economy

Objective: We are a hub for activity

Outcome: We have vibrant precincts

No specific issues identified.

N/A

  

 

Reports from Staff

RP-1          DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA.

Author:                        Amanda Gray 

General Manager:    Peter Thompson

         

Analysis:

The report is for a development application and is presented to Council for determination. The application has been referred to Council under Section 1.11 of the Wagga Wagga Development Control Plan 2010 (DCP) as the application is development for multi dwelling housing, which includes a request to vary a numerical control by greater than 10%.   It is proposed to vary the front fence requirement under Clause 9.2.2. This control requires front fences to be no higher than 1.2m whereas the development proposes a front fence and gates of 1.8m in height. This requires a variation of 50% of the numeric control.

 

 

Recommendation That Council approve DA18/0074 for Demolition of Existing Dwelling, Multi Dwelling Housing consisting of 8 x two storey dwellings with community title subdivision at 14-16 Day Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report.

 

 

Applicant	Matt Jenkins Builder Pty Ltd The ASIC company extract from February 2018 lists Matthew Jenkins as the Director.
Owner	Matt Jenkins Builder Pty Ltd The ASIC company extract from February 2018 lists Matthew Jenkins as the Director.
Development Cost	$2,280,000
Development Description	Demolition of Existing Dwelling, Multi Dwelling Housing - 8 x Two Storey Dwellings & Community Title Subdivision

 

Key Issues

 

Variation to DCP control.

Neighbour submissions.

 

Assessment

 

·        The proposal is defined under the standard definitions contained in the Wagga Wagga Local Environmental Plan 2010 (LEP) as Multi Dwelling Housing (3 or more dwellings (whether attached or detached) on one lot of land, each with access at ground level but does not include a residential flat building.

·        Under the provisions of the LEP, the subject site is within the R3 Medium Density Residential zone.

·        The proposal is generally consistent with the R3 objectives because it provides for housing within a medium density residential environment and adds to the variety of housing and density types.

·        Vehicle access and manoeuvring, solar access within the development and private open space are assessed as being adequate and the layout complies with site area and site cover controls.

·        The application seeks a variation to the front fence control. Clause 9.2.2 states a maximum height of 1.2m whereas the application proposes a front fence of 1.8m in height.

·        The application was advertised and notified and four submissions in objection to the development were received. The submissions related generally to loss of privacy, loss of light, parking and impact on value of property.

·        It is proposed to remove trees from the rear of the block as part of the development application.

·        Community title subdivision of the lot is proposed, with 8 residential lots and 1 community lot.

 

Reasons for Approval

 

1.      The proposed development is consistent with the provisions of the Wagga Wagga Local Environmental Plan 2010;

2.      The applicable objectives of Sections 2 and 9 of the DCP are satisfied by the proposed development;

3.      The proposed variation to the front fence height pursuant to Clause 9.2.2 of the DCP has been justified by the application;

4.      For the abovementioned reasons it is considered to be in the public interest to approve this development application.

 

Site Location

 

The site is located on the northern side of Fitzmaurice Street. The site is long and narrow and extends to an area of 1834sq.m. One of the existing dwellings has approval to be demolished, the other demolition is included as part of the subject application.

 

N/A

Wagga Wagga Local Environmental Plan 2010

Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court.

 

Approval of the application is not considered to raise risk management issues for Council as the proposed development is generally consistent with LEP and DCP controls and the one proposed variation of a control is minor.

Full details of the consultation that was carried out as part of the development application assessment is contained in the attached s4.15 Report.

 

 

1.	DA18/0074 - Section 4.15 Report - Provided under separate cover
2.	DA18/0074 - Site Plan - Provided under separate cover
3.	DA18/0074 - Floor Plans - Provided under separate cover
4.	DA18/0074 - Elevations - Provided under separate cover
5.	DA18/0074 - Landscape and Subdivision Plan - Provided under separate cover
6.	DA18/0074 - Shadow Diagrams - Provided under separate cover

 

 

RP-2          COUNCIL MEETING STRUCTURE - ADOPTION OF CODE OF MEETING PRACTICE

General Manager:    Peter Thompson

         

Analysis:

Council resolved to place an amended Code of Meeting Practice on public exhibition at the February Council Meeting. The changes to the Code of Meeting Practice cater for two Ordinary Council Meetings per month.

 

 

Recommendation That Council: a       note that there were no submissions received during the exhibition period for the draft Code of Meeting Practice b       adopt the attached Code of Meeting Practice c        endorse the meeting dates outlined in the body of this report d       approve the budget variations as detailed in the Financial Implications section of the report e       englobo confidential reports at the same time as open Council reports

Council, at its meeting of 26 February 2018, resolved:

That Council:

a       endorse holding two Ordinary Council Meetings per month for the period May 2018 to December 2018

b       endorse the attached Draft Code of Meeting Practice with the following addition to PART 2 – Section 6 – Call of the Council

(4)     By operation of these rules Council grants a Leave of Absence (pursuant to LGA – S 234 (d)(ii)) to a Councillor who provides notice that they will be absent from an Ordinary Council Meeting, unless an alternative resolution is moved and passed at the Ordinary Council Meeting to the effect that a Leave of Absence is not granted. If an alternative resolution is moved and passed being that a Leave of Absence is not granted, the Councillor must be sent notice in writing within seven (7) days advising the Councillor that their absence from the meeting was not pursuant to a Leave of Absence.

c        place the Draft Code of Meeting Practice on public exhibition for a period of 42 days from 27 February 2018 until 10 April 2018 and invite public submissions

d       receive a further report following the public exhibition period if submissions are received:

i         addressing any submissions made in respect of the proposed code

ii        proposing adoption of the new code unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

During its consideration at this meeting on 26 February 2018, it was suggested that Clause 8 (2) be amended to release the agenda and business paper to Councillors at least three business days prior to the meeting instead of three clear days as follows:

 

8.     Notice of Meeting

(2)    The notice, agenda and business papers will be issued by authority of the General Manager and will be posted to the Councillors’ secure Boardpad on each Councillor’s iPad.  Councillors will be notified of the business paper(s) availability via email at least three (3) clear calendar business days before each meeting of the Council.

This Policy was placed on public exhibition for 42 days from 27 February 2018 until 10 April 2018 with no submissions received. Accordingly, it is recommended to Council that this Code of Meeting Practice be adopted as exhibited with the inclusion of the amendment to Clause 8 (2) above.

 

Meeting Dates

If Council resolve to adopt the amended Code of Meeting Practice the following dates will be scheduled until the end of this calendar year:

 

14 May 2018

28 May 2018

11 June 2018 (Meeting on Tuesday due to Queen’s Birthday holiday)

25 June 2018

9 July 2018

23 July 2018

13 August 2018

27 August 2018

10 September 2018

24 September 2018

8 October 2018

29 October 2018 (Meeting on the fifth week to cater for the financial statements)

12 November 2018

26 November 2018

17 December 2018 (amended to three weeks due to Christmas break)

 

Confidential Englobo

Council at its meeting held 28 August 2018 resolved to implement a six-month trial to englobo confidential items immediately after the englobo of open items. This process has been trialled since September 2017 and has caused disruption to the flow of the meeting by ceasing livestreaming and requiring the public gallery to leave.

 

After reviewing this process at the end of the trial period it is recommended that Council englobo confidential reports at the same time as open Council reports given englobo does not involve discussion of any confidential details in the report itself.

The additional cost of $5,000 to livestream meetings for the remainder of this calendar year has been included in the draft 2018/19 budget for Council’s consideration and subsequent adoption at the 25 June 2018 Council meeting. Any further budget variations relating to ongoing livestreaming costs will need to be considered in subsequent reports adopting meeting dates at the conclusion of this calendar year.

Wagga Wagga City Council Code of Meeting Practice

Local Government Act 1993

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

·        Councillors may not have an appropriate amount of time to read and deliberate on complex matters.

·        Councillors will have less opportunity to chair meetings and meet in an informal environment such as a Policy and Strategy meeting.

·        Additional costs to livestream meetings

Consultation with Councillors

A number of workshops and discussions have taken place with the elected body since the inception of the current meeting structure. The feedback received by Councillors has varied and staff believe the proposed meeting structure is the most suitable solution to the current issues.

 

Community Consultation

The draft Code of Meeting Practice was placed on public exhibition for 42 days. During the public exhibition period staff utilised the Consult tier as per the engagement matrix below.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

x

x

x

 

Below is a summary of engagement activities undertaken during the public exhibition period:

 

Engagement Activity	Period
Council News / Print Advertisement	3 March and 7 March 2018.
Website	27 February 2018 until 10 April 2018
Email Newsletter (Your Say)	2 March 2018 and 21 March 2018
Social Media	Facebook post on 11 March 2018 and 1 April 2018

 

 

1.

Draft Code of Meeting Practice - Provided under separate cover

 

 

 

RP-3               Financial Performance Report as at 31 March 2018

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2017/18 budget variations required to manage the 2017/18 budget and Long Term Financial Plan, and details Council’s external investments and performance as at 31 March 2018.

 

 

Recommendation That Council: a       approve the proposed 2017/18 budget variations for the month ended 31 March 2018 and note the balanced budget position as presented in this report b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c        provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i)       Cantilena Singers                                                                                $    920.00 ii)      South Wagga Apex Club                                                                    $      85.00 iii)     Tarcutta Race Course Recreation  Reserve Trust                        $ 6,470.00  d       note details of the external investments as at 31 March 2018 in accordance with section 625 of the Local Government Act 1993

 

Wagga Wagga City Council (Council) forecasts a balanced budget position as at 31 March 2018. Proposed funded budget variations are detailed in this report for Council’s consideration and adoption.

 

Council has experienced a negative monthly investment performance for the month of March, when compared to budget. This is a result of a negative movement in the value of Council’s Floating Rate Note portfolio during the month.

 

Key Performance Indicators

 

 

 

OPERATING INCOME

Total operating income is 74% of approved budget, which is tracking to budget for the end of March (this percentage excludes capital grants and contributions). An adjustment has been made to reflect the levy of rates that occurred at the start of the financial year. Excluding this adjustment, operating income received is 88%.

 

OPERATING EXPENSES

Total operating expenditure is 73% of approved budget and is tracking to budget for the full financial year.

 

CAPITAL INCOME

Total capital income is 36% of approved budget. It is important to note that the actual income from capital is influenced by the timing of the receipt of capital grants and contributions relating to projects. This income also includes the sale of property, plant and equipment.

 

CAPITAL EXPENDITURE

Total capital expenditure including commitments is 66% of approved budget. The significant increase from what was reported in February’s Financial Performance Report of 38% is as a result of the adopted transfer of $42M of capital works budgets from 2017/18 to 2018/19.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revised Budget Result - Surplus/(Deficit)	$’000s
Original 2017/18 Budget Result as adopted by Council Total Budget Variations approved to date Budget variations for March 2018	$0 $7K ($7K)
Proposed revised budget result for 31 March 2018	$0K

 

The proposed Budget Variations to 31 March 2018 are listed below:

 

 

Current Restrictions

 

RESERVES SUMMARY
31 MARCH 2018
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.03.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
Externally Restricted
Developer Contributions	(21,947,807)	3,374,249	(2,208,443)		(20,782,001)
Sewer Fund	(24,045,646)	1,229,992	(800,898)		(23,616,552)
Solid Waste	(15,824,723)	4,878,008	(5,932,074)		(16,878,789)
Specific Purpose Unexpended Grants/Contributions	(4,956,776)	0	4,956,776		0
SRV Levee	(1,167,316)	0	(640,350)		(1,807,666)
Stormwater Levy	(2,940,246)	(587,206)	451,268		(3,076,184)
Total Externally Restricted	(70,882,514)	8,895,043	(4,173,721)	0	(66,161,193)
Internally Restricted
Airport	(371,610)	(386,660)	230,472		(527,798)
Art Gallery	(30,990)	(21,000)	0		(51,990)
Ashmont Community Facility	(4,500)	(1,500)	0		(6,000)
Bridge Replacement	(240,240)	(100,000)	153,573		(186,667)
CBD Carparking Facilities	(891,982)	0	18,889		(873,094)
CCTV	(64,476)	(10,000)	0		(74,476)
Cemetery Perpetual	(157,605)	(125,146)	144,084		(138,667)
Cemetery	(193,116)	(161,330)	100,000		(254,446)
Civic Theatre Operating	0	(50,000)	0		(50,000)
Civic Theatre Technical Infrastructure	(105,450)	(50,000)	57,100	8,700	(89,650)
Civil Projects	(155,883)	0	0		(155,883)
Community Amenities	(5,685)	0	0		(5,685)
Community Works	0	0	(62,869)		(62,869)
Council Election	(166,776)	(73,095)	0		(239,871)
Emergency Events	(133,829)		(57,331)		(191,160)
Employee Leave Entitlements	(3,184,451)	0	0		(3,184,451)
Environmental Conservation	(131,351)	0	0		(131,351)
Estella Community Centre	(230,992)	0	0		(230,992)
Family Day Care	(169,356)	(123,944)	0		(293,300)
Fit for the Future	(3,033,479)	(2,265,725)	757,447		(4,541,757)
Generic Projects Saving	(1,040,610)	20,000	93,727		(926,883)
Glenfield Community Centre	(17,704)	(2,000)	0		(19,704)
Grants Commission	(4,956,776)	0	4,956,776		0
Grassroots Cricket	(70,992)	0	0		(70,992)
Gravel Pit Restoration	(761,422)	0	25,000		(736,422)
Gurwood Street Property	(50,454)	0	0		(50,454)
Information Services	(378,713)	250,000	8,000		(120,713)
Infrastructure Replacement	(136,098)	(48,071)	954		(183,215)
Insurance Variations	(28,644)	0	0		(28,644)
Internal Loans	(674,661)	(851,794)	620,468		(905,986)
Lake Albert Improvements	(53,867)	(50,000)	56,078		(47,789)

 

RESERVES SUMMARY
31 MARCH 2018
	CLOSING BALANCE 2016/17	ADOPTED RESERVE TRANSFERS 2017/18	BUDGET VARIATIONS APPROVED UP TO COUNCIL MEETING 26.03.18	PROPOSED CHANGES for Council Resolution	REVISED BALANCE
LEP Preparation	(28,301)	14,636	11,120		(2,545)
Livestock Marketing Centre	(7,267,731)	(1,180,017)	4,053,725		(4,394,024)
Museum Acquisitions	(39,378)	0	0		(39,378)
Oasis Building Renewal	(172,000)	(32,147)	0		(204,147)
Oasis Plant	(1,115,347)	90,000	(114,230)		(1,139,577)
Parks & Recreation Projects	(79,648)	0	24,860		(54,788)
Pedestrian River Crossing	(198,031)	48,031	150,000		0
Plant Replacement	(5,893,831)	1,804,934	1,059,675	25,000	(3,004,223)
Playground Equipment Replacement	(59,181)	(105,679)	0		(164,860)
Project Carryovers	(1,276,882)	0	874,074		(402,808)
Public Art	(173,283)	(23,669)	53,969		(142,983)
Robertson Oval Redevelopment	(86,697)	0	0		(86,697)
Senior Citizens Centre	(13,627)	(2,000)	0		(15,627)
Sister Cities	(36,527)	(10,000)	0		(46,527)
Stormwater Drainage	(183,420)	0	25,177		(158,242)
Strategic Real Property	(702,792)	0	(380,000)		(1,082,792)
Street Lighting Replacement	(74,755)	(30,000)	0		(104,755)
Subdivision Tree Planting	(272,621)	(20,000)	0		(292,621)
Sustainable Energy	(520,442)	35,000	(65,000)		(550,442)
Traffic Committee	(50,000)	(50,000)	60,000		(40,000)
Workers Compensation	0	0		(40,000)	(40,000)
Total Internally Restricted	(35,686,205)	(3,511,177)	12,855,737	(6,300)	(26,347,945)
Total Restricted	(106,568,720)	5,383,866	8,682,016	(6,300)	(92,509,137)

 

 

CONTRACTS REVIEW STATEMENT
31 MARCH 2018
Contract Number	Contractor	Contract Detail & Purpose	Contract Value	Start Date	Duration of Contract	Budget (Yes/No)
2018/541	Spacelab Studio Pty Ltd	Northern Growth Area Structure Plan	$     114,615	21/03/2018	12 weeks	Y
2018/537	Xylem Water Solutions Australia Ltd	Supply Packaged Pump Station	$     148,704	22/01/2018	8 weeks	Y
2018/536	Pavement Management Services P/L	Visual condition assessment of footpaths, kerbs, medians and roundabouts	$       97,172	1/03/2018	8 weeks	Y
2018/535	VAC Operations T/a Earth Radar	Laser condition assessment of sealed roads and car parks	$     115,877	28/02/2018	8 weeks	Y
2018/533	Cox Architecture Pty Ltd	Bolton Park Master Plan	$     132,000	28/02/2018	6 weeks	Y
2018/527	Adaptive Interiors	Civic Theatre rear of house lift, toilet and laundry	$     143,330	23/02/2018	5 weeks	Y
2018/524	Riverina Work Wear	Supply of outdoor worker clothing	$     120,000	12/03/2018	2 years	Y
2018/522	SMEC Australia Pty Ltd	Dunn's Road concepts and funding sources report	$       84,742	15/03/2018	26 weeks	Y
2018/544	Toro Waste Equipment Australia Pty Ltd	Supply of hook lift bins to transfer stations	$     195,822	23/03/2018	16 weeks	Y
2018/538	Inland Truck Centres	Supply hook lift truck	$     328,806	28/03/2018	14 weeks	Y
PE00451	Rodney's Transport	Transport FOGO waste	$       88,000	2/04/2018	4 to12 weeks	Y
PE00455	Worm Tech Pty Ltd	Process FOGO	$     115,500	2/04/2018	4 to 12 weeks	Y

 

 

CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT
31 MARCH 2018
		Approved Changes
	BUDGET 2017/18	SEP QTR BUDGET VARIATIONS APPROVED TO DATE	DEC QTR BUDGET VARIATIONS APPROVED TO DATE	MAR QTR BUDGET VARIATIONS APPROVED TO DATE	REVISED BUDGET	PROJECTED YEAR END RESULT	ACTUAL YTD
Consultancy Expenses	108,227	326,978	98,800	404,958	938,962	938,962	392,121
Legal Expenses	314,522	111,129	(5,942)	8,240	427,949	427,949	356,619

 

 

 

Section 356 Financial Assistance Requests

 

Three Section 356 Donation requests have been received for consideration at the 23 April 2018 Ordinary Council meeting.

 

Details of the donation requests are shown below:

 

·        Cantilena Singers  $920

 

The Cantilena Singers Wagga’s longest established Choir has requested the donation of the hiring fees for the Wagga Wagga Art Gallery for the 19 and 20 May 2018 to perform two concerts. The hire fee is $960 per night.

 

Council’s 2017/18 Combined Delivery Program and Operational Plan already has included a Section 356 donation fee waiver allocation of $1,000 for the Cantelina Singers. The request for an overall donation in 2017/18 of $1,920 would require an additional allocation of $920 from the available Section 356 Fee Waiver Donation budget. 

 

The Cantilena Singers provide a valuable community service by performing at numerous community events during the year. 

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity – Outcome: we have opportunities to connect with others”.

 

Given there is available funding to accommodate this request and having regard to the community benefits the request for additional funding of $920 is supported.

 

·        South Wagga Apex Club $85

 

The South Wagga Apex Club has requested Council’s consideration to the waiving of the $85 hire fees for Apex Park to conduct a free outdoor community film night on the 7 April 2018.

 

The above request aligns with Council’s Strategic Plan “Community Place and Identity – Outcome: we have opportunities to connect with others”.

 

·        Tarcutta Racecourse Recreation Reserve Trust  $6,470

 

The Tarcutta Racecourse Recreation Reserve Trust has requested Council’s consideration to the donation of the development application fees associated with the construction of an updated Community facility at the Tarcutta Recreational Ground costing $320,000.

 

It is noted that Council donated $10,000 to the Tarcutta Racecourse Recreation Reserve Trust at its meeting of the 29 August 2016 to assist with the construction costs of the new community facilities.

 

The fees paid by the Trust to Council associated with the upgrade at the Reserve total $8055.80 (DA16/0309 & DA17/0341) as noted in the table below:

 

Fee	Amount	Allowed to be considered under POL 078	Possible Donation	Excluded under the POL 078
Development Applications	$1,300	Yes	$1,300
Construction Certifcate	$863	Yes	$863
Plumbling Certifcate/fees	$1,427	Yes	$1,427
Inspections	$2,880	Yes	$2,880
Long Service Leave (NSW Government)	$581	No		$581
S94A Developer Contribution	$800	Yes but not recommended due to impact on other community projects	0	$800
Planning NSW (NSW Government)	$205	No	0	$205
Total	$8,056		$6,470	$1,586

 

Fees of $6,470 could be reasonably considered for donation under Council’s Financial Assistance Policy POL 078. The refund of S94A Developer contributions levies is not recommended as S94A funded projects are directly dependent on Council collecting this levy from development.

 

The Long Service Leave Levy & Planning NSW Levies are required to be remitted directly to the NSW Government.

 

Council’s budget result as reported to the 26 March 2018 Council Meeting was a $7K budget surplus. If Council granted the above donation request, the budget result would be amended to a balanced budget for 2017/18.

 

The above request aligns with Council’s Strategic Plan “Safe and Healthy Community – Outcome: Recreation is part of every day life”.

 

General Fund Section 356 financial assistance available budget	$3,116.78
Proposed Additional Section 356 Budget Allocation	$6,815.51
Cantilena Singers	($ 920.00)
South Wagga Apex Club	($   85.00)
Tarcutta Racecourse Recreation Reserve Trust	($6,470.00)
Total Section 356 Financial Assistance Requests – 23 April    2018 Council Meeting	($7,475.00)
Proposed balance of Section 356 financial assistance budget – available for requests received for the remainder of this financial year	$ 2,457.29

 

Investment Summary as at 31 March 2018

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 28/02/2018 $	Closing Balance Invested 31/03/2018 $	March EOM Current Yield %	March EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
Banana Coast CU	NR	1,000,000	1,000,000	2.80%	0.83%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.80%	1.66%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.60%	1.66%	2/08/2017	2/08/2018	12
CUA	BBB	1,000,000	0	0.00%	0.00%	3/03/2017	2/03/2018	12
NAB	AA-	2,000,000	2,000,000	2.60%	1.66%	8/09/2017	7/09/2018	12
ME Bank	BBB	2,000,000	2,000,000	2.60%	1.66%	22/08/2017	19/04/2018	8
AMP	A	1,000,000	1,000,000	2.80%	0.83%	8/09/2017	5/06/2018	9
NAB	AA-	2,000,000	2,000,000	2.62%	1.66%	28/09/2017	28/09/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.67%	1.66%	5/10/2017	5/10/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.83%	16/10/2017	16/10/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.70%	1.66%	5/12/2017	5/12/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.83%	15/12/2017	16/07/2018	7
NAB	AA-	2,000,000	2,000,000	2.47%	1.66%	28/02/2018	28/05/2018	3
Police Credit Union	NR	2,000,000	2,000,000	2.70%	1.66%	28/02/2018	29/10/2018	8
Total Short Term Deposits		23,000,000	22,000,000	2.66%	18.29%
At Call Accounts
NAB	AA-	2,208,510	534,531	1.50%	0.44%	N/A	N/A	N/A
NAB	AA-	17,380,012	12,908,003	2.19%	10.73%	N/A	N/A	N/A
AMP	A	184,149	184,452	2.15%	0.15%	N/A	N/A	N/A
Beyond Bank	BBB+	149,438	149,593	1.00%	0.12%	N/A	N/A	N/A
CBA	AA-	65,223	65,192	1.35%	0.05%	N/A	N/A	N/A
Total At Call Accounts		19,987,332	13,841,771	2.15%	11.50%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.83%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.49%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.66%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.83%	5/12/2014	5/12/2019	60
Beyond Bank	BBB+	990,000	0	0.00%	0.00%	4/03/2015	4/03/2018	36
Beyond Bank	BBB+	990,000	0	0.00%	0.00%	11/03/2015	11/03/2018	36
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.66%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.83%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.83%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.83%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.83%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.66%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.49%	10/03/2017	10/03/2022	60
ING Bank	A	1,000,000	1,000,000	2.92%	0.83%	16/10/2017	16/10/2019	24
ING Bank	A	2,000,000	2,000,000	2.92%	1.66%	6/11/2017	6/11/2019	24
BOQ	BBB+	2,000,000	2,000,000	3.35%	1.66%	3/01/2018	4/01/2022	48
ING Bank	A	1,000,000	1,000,000	2.80%	0.83%	5/01/2018	6/01/2020	24
Total Medium Term Deposits		25,980,000	24,000,000	3.16%	19.95%
Institution	Rating	Closing Balance Invested 28/02/2018 $	Closing Balance Invested 31/03/2018 $	March EOM Current Yield %	March EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Floating Rate Notes - Senior Debt
BOQ	BBB+	2,022,200	2,013,400	BBSW + 110	1.67%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,007,377	1,008,781	BBSW + 107	0.84%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,007,377	1,008,781	BBSW + 107	0.84%	10/11/2014	6/11/2019	60
Macquarie Bank	A	2,021,254	2,022,122	BBSW + 110	1.68%	3/03/2015	3/03/2020	60
Westpac	AA-	1,011,397	1,012,170	BBSW + 90	0.84%	28/07/2015	28/07/2020	60
Bendigo-Adelaide	BBB+	1,008,357	1,009,381	BBSW + 110	0.84%	18/08/2015	18/08/2020	60
Bendigo-Adelaide	BBB+	1,008,357	1,009,381	BBSW + 110	0.84%	28/09/2015	18/08/2020	59
Westpac	AA-	2,022,794	2,024,340	BBSW + 90	1.68%	30/09/2015	28/07/2020	58
Suncorp-Metway	A+	1,018,866	1,019,988	BBSW + 125	0.85%	20/10/2015	20/10/2020	60
Westpac	AA-	4,064,224	4,066,556	BBSW + 108	3.38%	28/10/2015	28/10/2020	60
AMP	A	1,825,105	1,814,654	BBSW + 110	1.51%	11/12/2015	11/06/2019	42
CBA	AA-	1,019,126	1,019,199	BBSW + 115	0.85%	18/01/2016	18/01/2021	60
Rabobank	A+	2,049,172	2,050,454	BBSW + 150	1.70%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,013,897	1,007,332	BBSW + 160	0.84%	22/03/2016	22/03/2019	36
CUA	BBB	2,025,554	2,030,200	BBSW + 160	1.69%	1/04/2016	1/04/2019	36
ANZ	AA-	1,020,936	1,014,200	BBSW + 118	0.84%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,024,336	1,025,117	BBSW + 138	0.85%	21/04/2016	12/04/2021	60
AMP	A	1,018,706	1,019,858	BBSW + 135	0.85%	24/05/2016	24/05/2021	60
Westpac	AA-	1,015,847	1,015,340	BBSW + 117	0.84%	3/06/2016	3/06/2021	60
CBA	AA-	1,021,806	1,021,338	BBSW + 121	0.85%	12/07/2016	12/07/2021	60
ANZ	AA-	2,033,272	2,032,478	BBSW + 113	1.69%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,516,436	1,518,510	BBSW + 117	1.26%	26/10/2016	26/10/2020	48
NAB	AA-	1,015,617	1,014,760	BBSW + 105	0.84%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,507,736	1,510,833	BBSW + 140	1.26%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,007,107	1,008,551	BBSW + 110	0.84%	21/11/2016	21/02/2020	39
Westpac	AA-	1,016,786	1,016,369	BBSW + 111	0.84%	7/02/2017	7/02/2022	60
ANZ	AA-	1,010,347	1,008,891	BBSW + 100	0.84%	7/03/2017	7/03/2022	60
CUA	BBB	759,028	754,539	BBSW + 130	0.63%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	604,060	605,059	BBSW + 130	0.50%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,007,187	1,001,523	BBSW + 142	0.83%	29/06/2017	29/06/2020	36
NAB	AA-	3,031,311	3,004,419	BBSW + 90	2.50%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,008,227	1,007,951	BBSW + 97	0.84%	16/08/2017	16/08/2022	60
Westpac	AA-	2,009,234	2,003,506	BBSW + 81	1.67%	30/10/2017	27/10/2022	60
ME Bank	BBB	1,505,921	1,506,618	BBSW + 125	1.25%	9/11/2017	9/11/2020	36
NAB	AA-	2,002,356	1,997,348	BBSW + 80	1.66%	10/11/2017	10/02/2023	63
ANZ	AA-	1,503,867	1,499,360	BBSW + 77	1.25%	18/01/2018	18/01/2023	60
Bendigo-Adelaide	BBB+	502,284	500,317	BBSW + 105	0.42%	25/01/2018	25/01/2023	60
Newcastle Permanent	BBB	1,504,362	1,503,185	BBSW + 140	1.25%	6/02/2018	6/02/2023	60
Westpac	AA-	0	1,995,448	BBSW + 83	1.66%	6/03/2018	6/03/2023	60
UBS	A+	0	1,999,486	BBSW + 90	1.66%	8/03/2018	8/03/2023	60
Heritage Bank	BBB+	0	1,400,676	BBSW + 123	1.16%	29/03/2018	29/03/2021	36
Total Floating Rate Notes - Senior Debt		53,771,824	59,102,417		49.12%
Managed Funds
NSW Tcorp	NR	1,378,564	1,368,744	-0.71%	1.14%	17/03/2014	1/03/2023	107
Total Managed Funds		1,378,564	1,368,744	-0.71%	1.14%
Institution	Rating	Closing Balance Invested 28/02/2018 $	Closing Balance Invested 31/03/2018 $	March EOM Current Yield %	March EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		124,117,719	120,312,933		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		3,354,820	3,190,586
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		120,762,899	117,122,347

 

Council’s investment portfolio is dominated by Floating Rate Notes (FRNs) equating to approximately 49% across a broad range of counterparties. Cash equates to 12% of Council’s portfolio with Term Deposits around 38% and growth funds around 1% of the portfolio.

 

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has increased from the previous month’s balance, down from $120.8M to $117.1M.

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed/sold the following investment securities during March 2018:

 

 

New Investments – Council purchased the following investment securities during March 2018:

 

 

Rollovers – Council did not roll over any investment securities during March 2018.

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totalled $160,130, which compares unfavourably with the budget for the period of $298,465, underperforming budget for March by $138,335. This budget underperformance is due to a negative movement for Councils Floating Rate Note portfolio during March.

 

It should be noted that a majority of Councils FRNs continue to trade at a premium. The capital market value of these investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is important to note Council’s investment portfolio balance has consistently been over $100M, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It was originally anticipated that over the remainder of the 2017/18 financial year the portfolio balance would reduce in line with the completion of major projects. Further analysis of the capital works program and revised timing has been completed and has resulted in a number of these projects being scheduled for a future financial year. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (+1.73%pa), Council’s investment portfolio in total returned 2.76% for March. Short-term deposits returned 2.66%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

Report by Responsible Accounting Officer

 

Budget variations are reported in accordance with Council’s POL 052 Budget Policy.

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

 

625   How may councils invest?

(1)  A council may invest money that is not, for the time being, required by the council for any other purpose.

(2)  Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3)  An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4)  The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

Local Government (General) Regulation 2005

 

212   Reports on council investments

(1)  The responsible accounting officer of a council:

(a)  must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i)  if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii)  if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b)  must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2)  The report must be made up to the last day of the month immediately preceding the meeting.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

 

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

·        Failure to demonstrate to the community that its funds are being expended in an efficient and effective manner

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

All relevant areas within the Council have consulted with the Finance Division in regards to the budget variations listed in this report.

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

 

1⇩.	Section 356 Donation request - Cantilena Singers
2⇩.	Section 356 Donation request - South Wagga Apex Club
3⇩.	Section 356 Donation request - Tarcutta Racecourse Recreation Reserve Trust

 

 

 

 

 

 

RP-4               Integrated Planning and Reporting - Draft Long Term Financial Plan 2018/28 and Draft Combined Delivery Program and Operational Plan 2018/2019

Author:          Serena Wallace 

Director:       Natalie Te Pohe

         

Analysis:

Under Council’s Integrated Planning and reporting requirements, Council has drafted the Combined Delivery Program and Operational Plan 2018/2019, the Draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 for public exhibition.

 

 

Recommendation That Council: a       place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018: i         draft Combined Delivery Program and Operational Plan 2018/2019 ii        draft Fees and Charges for the financial year 2018/2019 iii       draft Long Term Financial Plan 2018/2028 b       invite submissions from the community in relation to these documents throughout the exhibition period c        receive a further report after the public exhibition period i         addressing any submissions made in respect of the draft documents ii        proposing adoption of the draft Combined Delivery Program and Operational Plan 2018/2019, draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

The Long Term Financial Plan 2018/28 and the Combined Delivery Program and Operational Plan 2018/19 have been formulated together with consideration to the Wagga View Community Strategic Plan 2040 previously endorsed by Council as well as the draft Disability Inclusion Action Plan 2017/21.

 

These documents have been created as part of Council’s Sustainable Future Framework, based on the local government requirements for Integrated Planning and reporting. 

 

 

Combined Delivery Program and Operational Plan

 

The Draft Combined Delivery Program and Operational Plan 2018/19 has been designed to include Council’s commitment to the Wagga View Community Strategic Plan 2040 in the form of the Delivery Program and a Operational Plan inclusive of  projects, programmes and services to be delivered over a 12 months.

 

The 2018/19 Combined Delivery Program and Operational Plan consist of:

 

·    Mayor and GM Welcome

·    Clear links to ‘Wagga View” the Community Strategic Plan 2040

·    Clear links to the draft Disability Inclusion Action Plan 2017/21

·    Continuation of the current Delivery Program and new Operational Plan activities

·    Measures of performance

·    Delivery Program four year budget

·    Delivery Program Capital Works (New Projects and Recurrent)

·    Contributions and Donations

Improvements to this year’s documents include:

 

·     The presentation of the operational plan items for improved readability.

·     Inclusion of an estimated budget per theme to demonstrate the resourcing required to deliver services against the Wagga View Community Strategic Plan objectives.

·     Linking of the Delivery Program to the objectives and outcomes of the Wagga View Community Strategic Plan.

·     Separated and referenced items from the Disability Inclusion Action Plan under the relevant Delivery Program items and included the relevant measures.

 

The combined Delivery Program and Operational Plan will be reviewed annually to produce a rolling 4 year plan. The Delivery Program will receive a full revision every 4 years in line with the Council election.

 

Fees and Charges

 

In accordance with Section 608 of the Local Government Act 1993, a council may charge and recover an approved fee for any service it provides.

 

The services for which an approved fee may be charged include the following provided under the Local Government Act or any other Act or the regulations by the council:

·    supplying a service, product or commodity

·    giving information

·    providing a service in connection with the exercise of the council’s regulatory functions-including receiving an application for approval, granting an approval, making an inspection and issuing a certificate

·    allowing admission to any building or enclosure.

 

Long Term Financial Plan

 

The Long Term Financial Plan is an essential element of the resourcing strategy which details how the strategic aspirations of Council which are outlined in the Community Strategic Plan can be achieved in terms of time, money, assets and people.

 

Council’s Long Term Financial Plan is a ten-year financial planning document with an emphasis on long-term financial sustainability. Financial sustainability is one of the key issues facing local government due to several contributing factors including growing demands for community services and facilities, constrained revenue growth and ageing infrastructure.

 

The Long Term Financial Plan is formulated by using a number of estimates and assumptions to project the future revenue and expenditure required by Council to deliver those services and projects expected by the community. In doing so, it addresses the resources that impact on the Council’s ability to fund its services and capital works whilst remaining financially sustainable.

 

The draft 2018/28 Long Term Financial Plan consists of:

 

·    Executive Summary

·    Fit for the Future Summary

·    Special Rate Variation

·    Financial Strategy

·    Planning Assumptions

·    Major Projects

·    Family Day Care

·    Contributions, Grants and Donations

·    Financial Forecast Assumptions

·    Sensitivity Analysis

·    Financial Modelling Scenarios

·    Budgeted Financial Statements:

o Budgeted Income Statement

o Balance Sheet Forecasts

o Cash Flow Statement Forecasts

·    Financial Sustainability Indicators

·    External Reserve balances projections

·    Internal Reserve balances projections

·    External Loan Projects and Debt Servicing

·    Total Capital Works Program, including one-off projects and recurrent programs

·    Potential Capital Projects List

·    Ten Year Financial Plans for “Council Businesses”:

o Airport

o Livestock Marketing Centre

o Sewerage Services

o Solid Waste Services

·    Ten Year Financial Plan for Council’s Stormwater Levy Function

·    Budgeted Income Statement by Function

 

The proposed adoption of these plans will form the basis of Council’s 2018/19 budget, along with the adoption of the full ten-year long term financial plan which is updated annually.

These documents have been created to meet Council’s Integrated Planning and Reporting requirements under the Local Government Act 1993.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

A number of risk management issues were identified and have been actively managed. A summary of these risks are as follows:

 

-        Lack of engagement from the community

-        Inability to meet everyone’s expectations

-        Inability to resource and deliver on plans

 

The documents will be placed on public exhibition from the for a 28 day period from the 24 April – 23 May 2018. As part of the exhibition period a variety of communication methods will be used, to not only promote the public exhibition period but also promote the purpose of the documents.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

x

x

x

x

x

Involve

Collaborate

 

 

1.	2018/28 Draft Long Term Financial Plan - Provided under separate cover
2.	2018/19 Draft Fees and Charges - Provided under separate cover
3.	2018/2019 Draft Combined Delivery Program and Operational Plan  - Provided under separate cover