Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018. RP-2

RP-2 POL 117 - Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

Author: Nicole Johnson

General Manager: Peter Thompson

Analysis:

Amendments have been made to POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy requiring the endorsement of Council.

Recommendation

That Council:

a endorse the draft POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy, that is to be placed on public exhibition from 15 May 2018 to 25 June 2018 and invite public submissions on the draft policy

b receive a further report following the public exhibition and submission period:

i addressing any submissions made in respect of the proposed POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

ii proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Report

The Audit, Risk and Improvement Committee (ARIC) considered amendments to its Charter at its February 2018 meeting, with endorsement of the Charter by Council at its meeting held 26 February 2018. At that time, the ARIC recommended that a section in its Charter outlining how independent members are appointed should sit outside the Charter as, in the Committee’s opinion, the objective of the Charter is to outline the roles and responsibilities of the Committee. Decisions on how members are appointed to the Committee sit with Council

POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy outlines the general process by which individuals and organisations are appointed to Council Committees, including the ARIC. The Policy’s current design is to be high level with any detail specific to an individual Committee to be considered within each Committee’s governing terms (its Charter or Terms of Reference).

However, in line with the ARIC’s recommendation, the Policy has been amended to cater for the Committee’s request to include the specific details of appointment for the Committee outside its Charter. It is not proposed that this be extended to other Committees at this stage.

Given the review of the Policy, a number of further amendments are proposed:

· allowing appointment of members without revisiting an EOI process where a vacancy occurs within six months of the most recent EOI – this is intended to streamline processes to fill vacancies and save Council time and costs associated

· addition of a clause that applicants may be required to address selection criteria

· provide flexibility for the term of appointment of ARIC members, and other Committee members, should rolling tenure be introduced in the future (currently under consideration by the ARIC)

· clarification of Director / Manager responsibilities

Financial Implications

N/A

Policy and Legislation

POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

Section 355 of the Local Government Act 1993 provides for the adoption of Committees by Council for the partial exercise of its functions

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

N/A

Internal / External Consultation

Internal

Council has consulted with the Audit, Risk and Improvement Committee, Council’s internal Corporate Review Committee and Executive Team.

External

To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition from 15 May 2018 to 25 June 2018 and invite public submission during this period.

The engagement activities outlined in the matrix below will be conducted during the public exhibition period.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Attachments

1 ⇩.

Draft POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018. RP-3

RP-3 Commercial Waste Management - Draft Fees and Charges 2018/19

Author: Shaula Siregar

Director: Caroline Angel

Analysis:

Commercial property owners are being advised of changes to their commercial waste service from 1 July 2018, which includes a rollout of new commercial bins. As a result, Council is presented with proposed changes to commercial waste management fees for consideration prior to being placed on public exhibition.

Recommendation

That Council:

a place the following fees and charges for 2018/19 on public exhibition for 28 days commencing 16 May 2018 and concluding on 12 June 2018:

Item Number	Fee and Charge Description	Pricing Policy ID	Basis	2018/19 Fee (exclusive of GST)	GST	2018/19 Fee (inclusive of GST)
0897	Commercial Waste Management Service Charge	C	Each	$330.00	$0.00	$330.00
0898	Commercial Waste Management Service Charge – Additional Commercial General Waste service	C	Each	$110.00	$0.00	$110.00
0899	Commercial Waste Management Service Charge – Additional Commercial Recycling or FOGO service	C	Each	$110.00	$0.00	$110.00
0900	Commercial Waste Management Service Charge – Small Strata Properties	C	Each	$110.00	$0.00	$110.00
NEW	Commercial Waste Management Annual Charge – recycling upsize from 240L to 360L	C	Each	$61.00	$0.00	$61.00

b invite submissions from the community in relation to these fees and charges throughout the exhibition period

c note that these fees supersede the current fees and charges placed on public exhibition following the 23 April 2018 Council meeting

d note that any submissions made in respect to these fees and charges will be included in the report addressing submissions made in respect to the draft Integrated Planning and Reporting documents currently on public exhibition

e receive a further report detailing the outcome of the commercial bin rollout

Report

Council conducted the Tipping Point survey during July – November 2015 in anticipation of the new kerbside waste contract. The Tipping Point survey was conducted in consultation with all householders within the Local Government Area (LGA) however did not include commercial properties. The Environmental Protection Agency (EPA) has conducted various commercial bin audits in 2012 and 2017 that identified the differing waste streams for a variety of commercial services. These audits identified that a large portion of commercial general waste for differing industries could be diverted from landfill.

During the rollout of the new service a number of issues have been identified in relation to the use of commercial bins which are soon to be replaced under the new contract.

It has been identified that there are commercial properties that are presenting old domestic waste bins that are not part of the new waste collection contract. Council has received numerous ‘missed service’ requests from these commercial properties, which incurs a charge averaging $16.00 per collection. In the past, Council’s charging structure has produced the unintended result that it has been cheaper for commercial properties to have additional domestic waste bins, rather than additional commercial services.

Some residential properties have been placing commercial bins out for collection under the new contract without paying for the service. Commercial services are collected weekly as opposed to domestic general waste being collected fortnightly. This has also resulted in Council paying additional service fees under the collection contract without receiving the appropriate income from these properties.

Some commercial properties have a combination of commercial and old domestic waste bins that continue to be collected under the new collection contract as we transition to the new ten year contract. The transition provides the opportunity to ensure that Council is collecting the appropriate fee for these services as well.

Council will soon commence the rollout of new commercial bins to all rateable and non-rateable Non-Residential properties. This rollout will include a change in the standard commercial waste service. As of 1 July 2018, the standard commercial waste service will consist of:

· 1x 240L commercial general waste bin – collected fortnightly

· 1x 240L commercial recycling bin – collected fortnightly

Property owners will be able to select a 360L commercial recycling bin in place of a 240L commercial recycling bin as part of the standard service. Property owners will also have the option to have additional services including:

· additional 240L commercial food organics and garden organics (FOGO) – collected weekly

· additional 240L commercial general waste – collected fortnightly

· additional 240L commercial recycling – collected fortnightly

· additional 360L commercial recycling – collected fortnightly

The introduction of a commercial recycling service as part of the standard commercial waste service will allow Council and the community to further divert waste from landfill and continue to increase the community’s awareness around the importance of sorting waste correctly.

Property owners will be receiving direct mail correspondence outlining the changes in the service and asking them to advise which commercial bins are required. Once these responses are received, Council staff will commence the rollout of the new commercial bins.

The rollout of the new commercial bins will ensure that Council has accurate and up to date information on the number of commercial services within the LGA and will ensure that Council are charging property owners for all services being received.

At its 23 April 2018 Council meeting, Council resolved the following (excerpt):

That Council:

a place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018:

ii draft Fees and Charges for the financial year 2018/2019

b invite submissions from the community in relation to these documents throughout the exhibition period

c receive a further report after the public exhibition period

i addressing any submissions made in respect of the draft documents

ii proposing adoption of the draft Combined Delivery Program and Operational Plan 2018/2019, draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

Changes to the currently publicly exhibited charges are required. A new charge is required to enable property owners to upsize to a 360L commercial recycling from a 240L commercial recycling bin, and a change to the additional commercial general waste service is required to reflect a fortnightly collection.

The below table compares the current publicly exhibited charges and the proposed fees as outlined in the recommendation.

Item Number	Fee and Charge Description	Pricing Policy ID	Basis	2017/18 Fee	2018/19 Fee Currently on Public Exhibition	2018/19 Fee Proposed
0897	Commercial Waste Management Service Charge	C	Each	$315.00	$330.00	$330.00
0898	Commercial Waste Management Service Charge – Additional Commercial General Waste service	C	Each	$200.00	$210.00	$110.00
0899	Commercial Waste Management Service Charge – Additional Commercial Recycling or FOGO service	C	Each	$0.00	$110.00	$110.00
0900	Commercial Waste Management Service Charge – Small Strata Properties	C	Each	$105.00	$110.00	$110.00
NEW	Commercial Waste Management Annual Charge – recycling upsize from 240L to 360L	C	Each	$0.00	$0.00	$61.00

Financial Implications

The draft 2018/28 Long Term Financial Plan includes income budget for the commercial waste management service charge and additional commercial bins charges of $650,737 for 2018/19. Through this new commercial bin rollout, it is likely that Council will receive additional income as a result of having accurate and up to date service data.

Policy and Legislation

Local Government Act 1993, Sections 501, 608 and 610

Local Government (General) Regulation 2005, Section 201

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

Risk Management Issues for Council

If Council determines not to move ahead with the change to the commercial waste service, a number of the proposed fees recommended above will be impacted. This will also result in Council continuing to undercharge a number of properties that currently have bins that are being used and not charged for.

Internal / External Consultation

The proposed fees and charges will be placed on public exhibition for a 28 day period from the 16 May – 12 June 2018. As part of the exhibition period a variety of communication methods will be used to promote the public exhibition period and the change in the service.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Reports submitted to the Ordinary Meeting of Council to be held on Monday 14 May 2018.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr P Thompson)

Director Finance (Mrs N Te Pohe)

Director Commercial Operations (Ms C Angel)

Acting Director Community (Mr M Gardiner)

Manager Audit, Risk & Governance (Mrs N Johnson)

Manager Community Services (Ms M Scully)

Manager Project Operations (Mr B Sheridan)

Manager Executive Support (Mr S Gray)

Manager City Development (Mr P O’Brien)

Senior Project Officer (Mr D Woods)

Manager Technical & Strategy (Mr P Ross)

Cultural Officer (Ms T Miller)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Marketing & Communications Coordinator (Mr B Koschel)

Communications & Engagement Officer (Ms K Roberts)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Director Community, Ms Janice Summerhayes on the Motion of Councillors D Hayes and V Keenan.

CARRIED

LEAVES OF ABSENCE

Council noted a leave of absence that was granted at the 26 March 2018 Ordinary Council meeting to Councillor P Funnell for 23 March 2018 to 29 May 2018 inclusive and The Mayor, Councillor Greg Conkey OAM 26 April to 21 May 2018 inclusive.

CONFIRMATION OF MINUTES

CM-1 Council Meeting - 26 March 2018

18/118 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 March 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Declarations Of Interest

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-9 DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS the reason being that he has a business relationship with the proponents and vacated the chamber during its consideration.

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest in RP-1 DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA the reason being that he owns property near the development and vacated the chamber during its consideration.

Councillor G Conkey declared a Non-Significant, Non-Pecuniary Interest in RP-3 Financial Performance Report as at 31 March 2018 the reason being that he is a senior active member of the South Wagga Apex Club and does not attend meetings and remained in the chamber during its consideration.

Councillor Conkey declared a Non-Significant, Non-Pecuniary Interest in CONF-6 RFT2018-12 INSURANCE BROKERAGE SERVICES the reason being that he knows one of the staff members employed by one of the Tenderers and vacated the chamber during its consideration.

PUBLIC DISCUSSION FORUM

RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED

· Mrs Denise Flockton, Bidgee Dragons - speaking in favour of the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

18/119 RESOLVED:

On the Motion of Councillors D Hayes and Y Braid OAM

That Council bring forward consideration of the following matter to follow the public discussion forum:

· RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED

CARRIED

RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED

18/120 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council:

a enter into a licence agreement with NSW Department of Industry – Crown Lands for the purpose of enabling construction of a boatshed on land at Lot 185 DP 757246 and Lot 7003 DP 1049748 at Lake Albert

b apply to Department of Primary Industries – Crown Lands and Water Division for appointment as trust managers of a portion of Lot 185 DP 757246

c upon appointment as trustees enter into a Crown Lands Crown Reserve community licence agreement with Bidgee Dragons Incorporated for the use and occupation of the boatshed upon the following terms:

i Property – part Lot 185 DP 757246 and part Lot 7003 DP 1049748 at Lake Albert

ii Duration – 5 years

iii Licence fee – in accordance with Council’s minimum community licence fee as per the adopted Revenue & Pricing Policy in force at the time of agreement commencement

d delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required

e approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MAYORAL MINUTE

MM-1 mayoral minute – toilet block at the victory memorial gardens (vmg)

18/121 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council staff bring back a report in July 2018 detailing options for improving accessibility to toilet facilities for visitors to the Victory Memorial Gardens.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1 NOTICE OF MOTION - UTILISING THE MAIN STREET AREA TO HOLD MARKETS/EVENTS

18/122 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That council staff bring forward a report on options of utilising the main street area to hold markets/events.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

PROCEDURAL MOTION - ENGLOBO

18/123 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That RP-4, RP-6, RP-7, RP-10 and M-2 be adopted as recommended in the business papers

CARRIED

closed COUNCIL

18/124 RESOLVED:

On the Motion of Councillors V Keenan and T Koschel

That the Council now resolve itself into a Closed Council, the time being 6.25pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

PROCEDURAL MOTION - CONFIDENTIAL ENGLOBO

18/125 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That CONF-1 to CONF-3, CONF-7 and CONF-8 be adopted as recommended in the business papers

CARRIED

REVERSION TO OPEN COUNCIL

18/126 RESOLVED:

On the Motion of Councillors K Pascoe and T Koschel

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.30pm.

CARRIED

REPORTS FROM STAFF

RP-1 DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:31pm.

18/127 RESOLVED:

On the Motion of Councillors D Tout and T Koschel

That Council approve DA18/0074 for Demolition of Existing Dwelling, Multi Dwelling Housing consisting of 8 x two storey dwellings with community title subdivision at 14-16 Day Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Councillor K Pascoe re-entered the chamber at 6:31pm.

RP-2 COUNCIL MEETING STRUCTURE - ADOPTION OF CODE OF MEETING PRACTICE

18/128 RESOLVED:

On the Motion of Councillors D Tout and R Kendall

That Council:

a note that there were no submissions received during the exhibition period for the draft Code of Meeting Practice

b adopt the attached Code of Meeting Practice

c endorse the meeting dates outlined in the body of this report

d approve the budget variations as detailed in the Financial Implications section of the report

e englobo confidential reports at the same time as open Council reports

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
R Kendall	D Hayes
T Koschel	V Keenan
D Tout	K Pascoe

With the vote tied four votes each, The Mayor, Councillor Greg Conkey OAM used his casting vote for the Motion.

RP-3 Financial Performance Report as at 31 March 2018

18/129 RESOLVED:

On the Motion of Councillors V Keenan and T Koschel

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 March 2018 and note the balanced budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Cantilena Singers $ 920.00

ii) South Wagga Apex Club $ 85.00

iii) Tarcutta Race Course Recreation Reserve Trust $ 6,470.00

d note details of the external investments as at 31 March 2018 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 Integrated Planning and Reporting - Draft Long Term Financial Plan 2018/28 and Draft Combined Delivery Program and Operational Plan 2018/2019

18/130 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018:

i draft Combined Delivery Program and Operational Plan 2018/2019

ii draft Fees and Charges for the financial year 2018/2019

iii draft Long Term Financial Plan 2018/2028

b invite submissions from the community in relation to these documents throughout the exhibition period

c receive a further report after the public exhibition period

i addressing any submissions made in respect of the draft documents

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED moved forward for consideration following the public discussion forum.

RP-6 CREATION OF SEWER EASEMENT WITHIN LOT 9 DP 1183084 AT LLOYD

18/131 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a agree to the creation of a sewer easement within Lot 9 DP 1183084 at Lloyd

b delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-7 Eastern Riverina Arts Constitution and Membership

18/132 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council endorse the General Manager as the delegate for Council’s Eastern Riverina Art’s membership and approve for the General Manager to be able to appoint a staff delegate to act in their place.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 SERVICE NSW - EASY TO DO BUSINESS

18/133 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council delegate authority to the General Manager or their delegate to enter into an agreement with Service NSW for the Easy to do Business initiative, under seal if required.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-9 RECREATION, OPEN SPACE AND COMMUNITY STRATEGY AND IMPLEMENTATION PLAN 2040

18/134 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That Council:

a notes that the community engagement process and public submissions received have been utilised to develop the Recreation, Open Space and Community Strategy and Implementation Plan 2040

b thanks the community and key stakeholders for their input into the development of the Recreation, Open space and Community Strategy and Implementation Plan 2040

c adopts the Recreation, Open Space and Community Strategy and Implementation Plan 2040

d notes the implementation of Recreation, Open Space and Community Strategy and Implementation Plan 2040 is not fully funded and additional funding sources will be required to fully implement the projects and actions identified

e delegate authority to the General Manager or their delegate to make minor amendments to the Recreation, Open Space and Community Strategy and Implementation Plan 2040 provided that where amendments need to occur that change the intent, impact on the community or result in a conflict with other strategic documents, that the proposed changes be reported to Council and placed on public exhibition prior to being implemented

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

RP-10 Response to Questions/Business with Notice

18/135 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

COMMITTEE MINUTES

M-1 TRAFFIC COMMITTEE MINUTES - 8 MARCH 2018

18/136 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a receive the minutes of the Traffic Committee Meeting held on 8 March 2018

b approve the budget variations included in this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

M-2 Floodplain Risk Management Advisory Committee Meeting - 13 February 2018

18/137 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held 13 February 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

M-3 Airport Advisory Committee Meeting - 8 March 2018, 21 March 2018, 27 March 2018

18/138 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council receive the minutes of the Airport Advisory Committee Meeting held on 8 March 2018, 21 March 2018 and 27 March 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with Notice will be addressed in the next available Business paper:

1. Councillor D Hayes requested an update on the Notice of Motion from the February 2017 Council meeting on Councils Complaints Management process. Has a report been started and if so, when will it be completed.

2. Councillor V Keenan requested a report prior to the end of the pilot outlining the true indication of costs for running a second Council Meeting per month.

closed COUNCIL

18/139 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That the Council now resolve itself into a Closed Council, the time being 7.05pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 Appointment of Public Art Advisory Panel Community Member

18/140 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council appoint the replacement community representative to the Public Art Advisory Panel as contained in this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-2 NightLights Commission 2018

18/141 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a appoint artist Lucia Benson as recommended by the PAAP in this report for the NightLights Projection Lab and Commission 2018

b authorise the affixing of Council’s Common Seal to all relevant documents as required

c advise the unsuccessful expression of interest applicants in writing

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-3 PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA

18/142 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a enter into a grazing licence agreement with the party named in the body of this report upon the terms detailed in the body of this report

i Property – part 95 Burilda Street, North Wagga (Lot 4 DP 635121)

ii Term – three years

b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-4 RFT 2018/06 SUPPLY STREET SWEEPER

18/143 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council:

a in accordance with section 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2018/06

b invite, in accordance with section 178(3)(c) of the Local Government Act and Regulation 168 of the Local Government (General) Regulation 2005 (LG Regulation), fresh tenders based on the same details, via the Local Government Procurement (LGP) Contract NPN04-13 Trucks for Local Government (Aust.) and NPN1.15 Specialised Trucks and Bodies

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-5 RFQ 2018/517 Supply of Three 4WD Tractors

18/144 RESOLVED:

On the Motion of Councillors D Hayes and K Pascoe

That Council:

a decline to accept any of the submissions to the Request for Quotation (RFQ) process and commence direct negotiations with Massey Ferguson/Iseki/Fendt Agco Australia Pty Ltd) for the supply of two 4WD tractors

b note that the reason for rejecting the submissions is to allow negotiations for the supply of two 4WD tractors only at this stage, with the intention to go back to the market and request pricing for the supply of one 4WD tractor or a hydrostatic drive 4WD multi deck mower

c direct the General Manager or their delegate to provide a further report to Council recommending the option which is considered the best outcome for Council and the community for the provision of a third piece of equipment

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-6 RFT2018-12 INSURANCE BROKERAGE SERVICES

Councillor G Conkey OAM declared a Non-Significant, Non-Pecuniary Interest and vacated the chair and the chamber, the time being 7:39pm.

Councillor D Tout assumed the chair, the time being 7.39pm.

18/145 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That Council:

a accept the offer of Jardine Lloyd Thompson Pty Ltd (ABN: 69 009 098 864) for the supply of insurance brokerage services

b authorise the General Manager or their delegate to enter into a Contract with Jardine Lloyd Thompson Pty Ltd (ABN: 69 009 098 864) for the supply insurance brokerage services

c authorises the affixing of Council’s Common Seal to all relevant documents as required

d approve the indicative budget variations as detailed in the budget section of the report, to be processed during the 2018/19 financial year

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Councillor D Tout vacated the chair, the time being 7.40pm.

The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the chair, the time being 7:40pm.

CONF-7 RFT2018/20 LOADER MATERIAL HANDLER

18/146 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a accept the offer of Flip Screen Australia Pty Ltd (ABN: 83 107 865 403) for the supply of a loader-fitted screen for grading material, together with four screens, in the lump sum amount of $185,300 excluding GST

b authorise the General Manager or their delegate to enter into a contract with Flip Screen Australia Pty Ltd (ABN: 83 107 865 403) for the supply of a loader-fitted screen for grading material, together with four screens

c authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-8 Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement

18/147 RESOLVED:

On the Motion of Councillors T Koschel and K Pascoe

That Council:

a authorises the General Manager to enter into a Heads of Agreement (HOA) with the party detailed within the body of this report which is consistent with the attached HOA regarding the Riverina Intermodal Freight and Logistics (RIFL) Hub

b note that a draft Deed and draft Lease will be subsequently tabled before Council for consideration and approval by Council in the event negotiations are successful

c note the arrangement with the party detailed within the body of this report is a Public Private Partnership in accordance with Chapter 12 Part 6 of the Local Government Act 1993

d approves the budget variations as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

CONF-9 DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS

Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:40pm.

18/148 RESOLVED:

On the Motion of Councillors D Tout and T Koschel

That Council provide delegation to the General Manager to provide instruction to Council’s legal advisors, Lindsay Taylor Lawyers, at the NSW Land and Environment Court Section 34 Conciliation Conference to negotiate and resolve the LEC Proceedings No. 320964 of 2017 (DA17/0211, 199 Gurwood Street Wagga Wagga, Council ats Debgar Holdings Pty Limited).

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM	D Hayes
G Conkey OAM	V Keenan
T Koschel
K Pascoe
D Tout

Councillor R Kendall re-entered the chamber, the time being 7:41pm.

CONF-10 Wagga Wagga Main City Levee Stage 1 - Stage 1 Update

18/149 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That Council:

a in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for the separable portions of work as described in the body of this report

b note the reason for not calling tenders is that construction works have commenced with the current contractor to leave the site when the current reworking of compaction areas is complete. There are areas of exposed excavation which need to be completed as soon as possible to protect the work and the time required to complete a formal tender process would expose the completed work to unacceptable risk from exposure to the elements

c authorise the General Manager or their delegate to release a Request for Price (RFP) to suitable local contractors for the separable portions of work as described in the body of this report

d receive a further report to Council at the May 2018 meeting detailing recommendations to enter into, or not enter into contracts for the separable portions of work described in the body of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
K Pascoe
D Tout

Reversion to open COUNCIL

18/150 RESOLVED:

On the Motion of Councillors V Keenan and D Hayes

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.46pm.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.48pm.

…………………………………………………..

MAYOR

Proposed Funding Source	Amount
Regional Growth Environment and Tourism Fund	$5,000,000
Proposed 2018 7.11 Contribution Plan (formally Section 94)	$873,265
Proposed 2018 7.12 Contribution Plan (formally Section 94A)	$873,265
Total	$6,746,530

Year	Amount
2018/19	$3,900
2019/20	$4,020
Total	$7,920

1 ⇩.	Destination Riverina Murray NSW - Letter - Thrive Riverina
2 ⇩.	Thrive Prospectus - 2018 - 2020