Ordinary Meeting of Council
To be held on
Monday 14 May 2018
AT 6.00pm
Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 14 May 2018 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
Councillor Paul Funnell |
Councillor Dan Hayes |
Councillor Vanessa Keenan |
Councillor Rod Kendall |
Councillor Tim Koschel |
Councillor Kerry Pascoe |
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QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 14 May 2018.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Monday 14 May 2018
ORDER OF BUSINESS:
CLAUSE PRECIS PAGE
PRAYER 3
ACKNOWLEDGEMENT OF COUNTRY 3
APOLOGIES 3
CONFIRMATIONS OF MINUTES
CM-1 Ordinary Council Meeting - 23 April 2018 3
DECLARATIONS OF INTEREST 3
Reports from Staff
RP-1 SOUTHERN LIGHTS PROJECT - IN PRINCIPLE SUPPORT 4
RP-2 POL 117 - Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy 6
RP-3 Commercial Waste Management - Draft Fees and Charges 2018/19 17
RP-4 POL 029 - ASBESTOS POLICY 22
RP-5 REGIONAL GROWTH ENVIRONMENT AND TOURISM FUND - RIVERSIDE STAGE 2 85
RP-6 AIR COMPRESSOR ACCESSIBILITY AT WAGGA WAGGA BEACH 92
RP-7 REQUEST FOR SPONSORSHIP OF WOMEN IN BUSINESS WAGGA WAGGA HEAR THEM ROAR SERIES TWO 94
RP-8 THRIVE MEMBERSHIP CONTRIBUTION 123
RP-9 Response to Questions/Business with Notice 139
Committee Minutes
M-1 SISTER CITY COMMUNITY COMMITTEE MINUTES - 6 APRIL 2018 141
QUESTIONS/BUSINESS WITH NOTICE 145
Confidential Reports
CONF-1 2017/18 Loan Facility 146
CONF-2 LARGE SCALE SOLAR PHOTOVOLTAIC 147
CONF-3 Future Use - 211 & 274 East Bomen Road, Bomen 148
CONF-4 RFQ2018/539 Supply of One 6x4 Cab Chassis Truck with Aluminium Tipper Body 149
CONF-5 RFT2018-17 CATTLE DELIVERY SERVICES 150
CONF-6 RFT2018/19 Bolton Park Amenities Upgrade 151
CONF-7 RFT2018-22 Jubilee Park Clubhouse Changeroom Upgrade 152
Confirmation of Minutes
CM-1 Ordinary Council Meeting - 23 April 2018
That the Minutes of the proceedings of the Ordinary Council Meeting held on 23 April 2018 be confirmed as a true and accurate record.
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1⇩. |
Ordinary Council Meeting - Minutes - 23 April 2018 |
153 |
RP-1 SOUTHERN LIGHTS PROJECT - IN PRINCIPLE SUPPORT
Author: Mark Gardiner
Director: Janice Summerhayes
Analysis: |
The purpose of this report is to seek in principle support for the Southern Lights Project. This in principle support does not commit Council at this stage but enables REROC to continue to negotiate the development of the project. |
That Council provides in-principle support for the Southern Lights Project. |
Report
The Southern Lights project aims to replace approximately 70,000 street lights with state-of-the-art Light Emitting Diode (LED) lighting and smart control technologies across 40 Local Government Areas covering a large portion of southern NSW. Project partners include Riverina Eastern Regional Organisation of Councils (REROC), Riverina and Murray Regional Organisation of Councils (RAMROC), Central NSW Councils (CENTROC) and Canberra Region Joint Organisation (CBJRO).
Changing to LED street lighting would provide a number of benefits, which includes:
· significant reduction in energy consumption
· reduced carbon emissions
· reduced maintenance costs
· providing better quality lighting
The potential LED roll out could also include smart control technology that can dramatically improve service levels by notifying the operator of outages and other faults. Smart controls technology also allows a wide range of operating regimes not currently possible including dimming during the off-peak, raising lighting levels during peak times, optimising lighting levels to exactly meet compliance levels, facilitating automated population of asset registers and improving the accuracy of billing.
There are similar projects that have been carried out in recent years that have demonstrated significant benefits. This includes:
· The Central Victorian Greenhouse Alliance delivered the Lighting the Regions project in 2014 that resulted in the replacement of 22,600 street lights with LEDs, covering almost 45% of regional Victoria. For further details refer to the following link http://www.cvga.org.au/lighting-the-regions.html
· The Northern Lights project involved seven Councils in the Northern Inland region of NSW and replaced 4,566 street lights across with LED technology in 2015. For further details refer to the following link http://www.rdani.org.au/projects/street-light-upgrades.php
At this stage it is important that Member Councils have given in principle support for the project. This does not commit the councils to anything just merely that they are happy for REROC to continue to negotiate with regards to the development of the project.
Financial Implications
N/A
Policy and Legislation
N/A
Link to Strategic Plan
The Environment
Objective: We create a sustainable environment for future generations
Outcome: We demonstrate sustainable practices
Risk Management Issues for Council
N/A
Internal / External Consultation
This initiative has been discussed as part of the REROC meetings and internally with relevant areas of Council.
Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018. RP-2
RP-2 POL 117 - Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy
Author: Nicole Johnson
General Manager: Peter Thompson
Analysis: |
Amendments have been made to POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy requiring the endorsement of Council. |
That Council: a endorse the draft POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy, that is to be placed on public exhibition from 15 May 2018 to 25 June 2018 and invite public submissions on the draft policy b receive a further report following the public exhibition and submission period: i addressing any submissions made in respect of the proposed POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy ii proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period |
Report
The Audit, Risk and Improvement Committee (ARIC) considered amendments to its Charter at its February 2018 meeting, with endorsement of the Charter by Council at its meeting held 26 February 2018. At that time, the ARIC recommended that a section in its Charter outlining how independent members are appointed should sit outside the Charter as, in the Committee’s opinion, the objective of the Charter is to outline the roles and responsibilities of the Committee. Decisions on how members are appointed to the Committee sit with Council
POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy outlines the general process by which individuals and organisations are appointed to Council Committees, including the ARIC. The Policy’s current design is to be high level with any detail specific to an individual Committee to be considered within each Committee’s governing terms (its Charter or Terms of Reference).
However, in line with the ARIC’s recommendation, the Policy has been amended to cater for the Committee’s request to include the specific details of appointment for the Committee outside its Charter. It is not proposed that this be extended to other Committees at this stage.
Given the review of the Policy, a number of further amendments are proposed:
· allowing appointment of members without revisiting an EOI process where a vacancy occurs within six months of the most recent EOI – this is intended to streamline processes to fill vacancies and save Council time and costs associated
· addition of a clause that applicants may be required to address selection criteria
· provide flexibility for the term of appointment of ARIC members, and other Committee members, should rolling tenure be introduced in the future (currently under consideration by the ARIC)
· clarification of Director / Manager responsibilities
Financial Implications
N/A
Policy and Legislation
POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy
Section 355 of the Local Government Act 1993 provides for the adoption of Committees by Council for the partial exercise of its functions
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
N/A
Internal / External Consultation
Internal
Council has consulted with the Audit, Risk and Improvement Committee, Council’s internal Corporate Review Committee and Executive Team.
External
To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition from 15 May 2018 to 25 June 2018 and invite public submission during this period.
The engagement activities outlined in the matrix below will be conducted during the public exhibition period.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news |
Media releases |
Print advertising |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Consult |
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Involve |
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Collaborate |
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Draft POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy |
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RP-3 Commercial Waste Management - Draft Fees and Charges 2018/19
Author: Shaula Siregar
Director: Caroline Angel
Analysis: |
Commercial property owners are being advised of changes to their commercial waste service from 1 July 2018, which includes a rollout of new commercial bins. As a result, Council is presented with proposed changes to commercial waste management fees for consideration prior to being placed on public exhibition. |
That Council: a place the following fees and charges for 2018/19 on public exhibition for 28 days commencing 16 May 2018 and concluding on 12 June 2018:
b invite submissions from the community in relation to these fees and charges throughout the exhibition period c note that these fees supersede the current fees and charges placed on public exhibition following the 23 April 2018 Council meeting d note that any submissions made in respect to these fees and charges will be included in the report addressing submissions made in respect to the draft Integrated Planning and Reporting documents currently on public exhibition e receive a further report detailing the outcome of the commercial bin rollout |
Report
Council conducted the Tipping Point survey during July – November 2015 in anticipation of the new kerbside waste contract. The Tipping Point survey was conducted in consultation with all householders within the Local Government Area (LGA) however did not include commercial properties. The Environmental Protection Agency (EPA) has conducted various commercial bin audits in 2012 and 2017 that identified the differing waste streams for a variety of commercial services. These audits identified that a large portion of commercial general waste for differing industries could be diverted from landfill.
During the rollout of the new service a number of issues have been identified in relation to the use of commercial bins which are soon to be replaced under the new contract.
It has been identified that there are commercial properties that are presenting old domestic waste bins that are not part of the new waste collection contract. Council has received numerous ‘missed service’ requests from these commercial properties, which incurs a charge averaging $16.00 per collection. In the past, Council’s charging structure has produced the unintended result that it has been cheaper for commercial properties to have additional domestic waste bins, rather than additional commercial services.
Some residential properties have been placing commercial bins out for collection under the new contract without paying for the service. Commercial services are collected weekly as opposed to domestic general waste being collected fortnightly. This has also resulted in Council paying additional service fees under the collection contract without receiving the appropriate income from these properties.
Some commercial properties have a combination of commercial and old domestic waste bins that continue to be collected under the new collection contract as we transition to the new ten year contract. The transition provides the opportunity to ensure that Council is collecting the appropriate fee for these services as well.
Council will soon commence the rollout of new commercial bins to all rateable and non-rateable Non-Residential properties. This rollout will include a change in the standard commercial waste service. As of 1 July 2018, the standard commercial waste service will consist of:
· 1x 240L commercial general waste bin – collected fortnightly
· 1x 240L commercial recycling bin – collected fortnightly
Property owners will be able to select a 360L commercial recycling bin in place of a 240L commercial recycling bin as part of the standard service. Property owners will also have the option to have additional services including:
· additional 240L commercial food organics and garden organics (FOGO) – collected weekly
· additional 240L commercial general waste – collected fortnightly
· additional 240L commercial recycling – collected fortnightly
· additional 360L commercial recycling – collected fortnightly
The introduction of a commercial recycling service as part of the standard commercial waste service will allow Council and the community to further divert waste from landfill and continue to increase the community’s awareness around the importance of sorting waste correctly.
Property owners will be receiving direct mail correspondence outlining the changes in the service and asking them to advise which commercial bins are required. Once these responses are received, Council staff will commence the rollout of the new commercial bins.
The rollout of the new commercial bins will ensure that Council has accurate and up to date information on the number of commercial services within the LGA and will ensure that Council are charging property owners for all services being received.
At its 23 April 2018 Council meeting, Council resolved the following (excerpt):
That Council:
a place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018:
ii draft Fees and Charges for the financial year 2018/2019
b invite submissions from the community in relation to these documents throughout the exhibition period
c receive a further report after the public exhibition period
i addressing any submissions made in respect of the draft documents
ii proposing adoption of the draft Combined Delivery Program and Operational Plan 2018/2019, draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period
Changes to the currently publicly exhibited charges are required. A new charge is required to enable property owners to upsize to a 360L commercial recycling from a 240L commercial recycling bin, and a change to the additional commercial general waste service is required to reflect a fortnightly collection.
The below table compares the current publicly exhibited charges and the proposed fees as outlined in the recommendation.
Fee and Charge Description |
Pricing Policy ID |
Basis |
2017/18 Fee |
2018/19 Fee Currently on Public Exhibition |
2018/19 Fee Proposed |
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0897 |
Commercial Waste Management Service Charge |
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Each |
$315.00 |
$330.00 |
$330.00 |
0898 |
Commercial Waste Management Service Charge – Additional Commercial General Waste service |
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Each |
$200.00 |
$210.00 |
$110.00 |
0899 |
Commercial Waste Management Service Charge – Additional Commercial Recycling or FOGO service
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C |
Each |
$0.00 |
$110.00 |
$110.00 |
0900 |
Commercial Waste Management Service Charge – Small Strata Properties |
C |
Each |
$105.00 |
$110.00 |
$110.00 |
NEW |
Commercial Waste Management Annual Charge – recycling upsize from 240L to 360L |
C |
Each |
$0.00 |
$0.00 |
$61.00 |
Financial Implications
The draft 2018/28 Long Term Financial Plan includes income budget for the commercial waste management service charge and additional commercial bins charges of $650,737 for 2018/19. Through this new commercial bin rollout, it is likely that Council will receive additional income as a result of having accurate and up to date service data.
Policy and Legislation
Local Government Act 1993, Sections 501, 608 and 610
Local Government (General) Regulation 2005, Section 201
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We plan long term
Risk Management Issues for Council
If Council determines not to move ahead with the change to the commercial waste service, a number of the proposed fees recommended above will be impacted. This will also result in Council continuing to undercharge a number of properties that currently have bins that are being used and not charged for.
Internal / External Consultation
The proposed fees and charges will be placed on public exhibition for a 28 day period from the 16 May – 12 June 2018. As part of the exhibition period a variety of communication methods will be used to promote the public exhibition period and the change in the service.
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Media |
Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news story |
Media releases |
Print advertising |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018. RP-4
RP-4 POL 029 - ASBESTOS POLICY
Author: Darryl Woods
Director: Caroline Angel
Analysis: |
Amendments to POL 029 Asbestos Policy are presented to Council for adoption following placement on public exhibition. |
That Council: a note that there were no submissions received during the exhibition period for POL 029 Asbestos Policy b adopt POL 029 Asbestos Policy |
Report
Council, at its ordinary meeting on 29 January 2018 resolved the following:
That Council:
a endorse the draft POL 029 Asbestos Policy, for public exhibition for a period of 28 days from 30 January 2018 to 26 February 2018 and invites public submissions on the draft Policy until 12 March 2018
b receive a further report following the public exhibition and submission period
i addressing any submissions made in respect of the proposed policy
ii proposing adoption of the new policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period
The draft POL 029 was placed on public exhibition for 28 days with a 42 day submission period which closed on 11 March 2018. During the submission period, Council received no feedback or submissions.
It is recommended that Council adopt the Policy as exhibited.
Financial Implications
All asbestos containing material received at Gregadoo Waste Management Centre will be charged as per Council Fees and Charges.
Policy and Legislation
POL 029 Asbestos Policy
Link to Strategic Plan
The Environment
Objective: We create a sustainable environment for future generations
Outcome: We are proactive with our waste management
Risk Management Issues for Council
The Policy assists with Councils compliance with requirements set out in the Work Health and Safety Act 2011.
Internal / External Consultation
· Council staff – including Safety Team
· SafeWork NSW
· EPA
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Community Engagement |
Digital |
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Rates notices insert |
Direct mail |
Letterbox drop |
Council news advert |
Media releases |
Print advertising |
TV/radio advertising |
One-on-one meeting |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
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POL 029 - Abestos Policy |
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RP-5 REGIONAL GROWTH ENVIRONMENT AND TOURISM FUND - RIVERSIDE STAGE 2
Author: Ben Creighton
Director: Natalie Te Pohe
Analysis: |
Council has received a funding offer from the NSW Government for the implementation of Stage 2 of the Riverside precinct project. This report provides information on the funding offer and the proposed funding model for Council’s funding contribution. |
That Council: a accept the State Government grant offer of $5,000,000 to implement Riverside Stage 2 b note that a further report will be provided to Council on the outcomes of an investigation into the provision of a caravan park in close proximity to the central business district c authorise the affixing of Council’s Common Seal to all relevant documents as required d approve the budget variation as detailed in the budget section of the report |
Report
Following the success of Stage 1 of the Riverside Precinct project staff submitted a grant application for implementation of Stage 2. On 6 April 2018, the State Government announced that Council has been successful in securing $5,000,000 of an estimated $6,746,530 project. (Attachment 1)
The aim of the Riverside project is to activate, attract and cater for large-scale community events and outdoor activities whilst also providing a high quality recreation precinct that will cater for the community and visitors alike. To achieve these outcomes the scope of the project is inclusive of:
· event spaces and support infrastructure
· infrastructure for pop up shops
· a regional playground with water play components
· additional amenities
· additional paths
· additional barbecue shelters and picnic furniture
· carpark upgrades
· lighting
It is estimated when completed this project will contribute to a boost in visitor numbers by 10% to 1,420,000 per annum and deliver additional spending of $79,000,000 per annum to the local economy.
The revitalised space and new infrastructure will be used to host events such as food and wine festivals, markets, musical performances, eco-tourism events, outdoor cinema and recreational activities against the natural beauty of the riverside backdrop.
A concept layout of the completed Riverside precinct is shown below, however it will be required to be reviewed as part of the detailed design phase of the project, which will commence following the signing of the funding agreement.
Caravan Park
At the February 2014 ordinary Meeting of Council it was resolved:
That Council:
a does not offer a new lease beyond the current lease agreement (due to expire on 31 October 2019) of the Wagga Beach Caravan Park site (Lot 1 – DP 1009920) as per the adopted Riverside Wagga Wagga Strategic Master Plan
b allocate the existing Wagga Beach Caravan Park site (Lot 1 - DP 1009920) to the development of Stage 2 of the Wagga Beach landscape project as per the adopted Riverside Wagga Wagga Strategic Master Plan
The provision of a Caravan Park adjacent to the Wagga Wagga central business area is a topic that has been raised in recent months. To address this matter staff are currently carrying out investigations into the provision of a caravan park and other boutique accommodation offerings such as eco cabins within central Wagga Wagga. A report will be provided to Council on the outcomes of these investigations in the coming months.
Financial Implications
The total estimated project cost to implement Riverside Stage 2 is $6,746,530. The proposed funding model for this project is:
Proposed Funding Source |
Amount |
Regional Growth Environment and Tourism Fund |
$5,000,000 |
Proposed 2018 7.11 Contribution Plan (formally Section 94) |
$873,265 |
Proposed 2018 7.12 Contribution Plan (formally Section 94A) |
$873,265 |
Total |
$6,746,530 |
Council’s funding contribution is proposed to be funded from the new development contribution plans that are currently being prepared for Council input and consideration. It is anticipated that these plans will be presented to Council for adoption by the end of 2018.
If there was a delay in the implementation of these plans, bridging funding in the form of an internal loan would be required until such time the contribution plans were adopted.
If in the event the new contributions plan that is adopted does not include the $1,746,530 funding ($873,265 x 2) as outlined above this amount would be required to be funded from borrowings. The provision for repayments would then be required to be included within future long term financial plans.
Policy and Legislation
Riverside Strategic Master Plan
Recreation Open Space and Community Strategy and Implementation Plan 2040
Link to Strategic Plan
Growing Economy
Objective: There is growing investment in our Community
Outcome: There is government investment to develop our community
Risk Management Issues for Council
Previous implementation cost estimates were high level only. The final implementation cost will be subject to the final scope and design that will determined through community engagement.
The risks associated with implementing this strategy relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of the Council’s project management and contractor performance management systems.
Internal / External Consultation
Extensive community and Councillor consultation was held during the development of the Riverside Strategic Masterplan. Additional consultation will be required to be held during the detailed design, construction and implementation phases of the project.
1⇩. |
RGET Funding Offer |
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RP-6 AIR COMPRESSOR ACCESSIBILITY AT WAGGA WAGGA BEACH
Author: Peter Cook
Director: Natalie Te Pohe
Analysis: |
This report is provided in response to the Notice of Motion at the March 2018 Ordinary Meeting of Council requesting a report from staff on options available to install an air compressor at the Wagga Wagga beach. |
That Council receive and note the report. |
Report
At the March 2018 Ordinary Meeting of Council it was resolved:
That Council staff bring forward a report on options on installing an air compressor or similar item at the Wagga Wagga beach.
Upon investigation, it has been identified that the installation of an air compressor or similar equipment at Wagga Beach could have multiple recreational uses by the community. These may include the inflation of flotation devices for use on the river as well as for cyclists using the Wiradjuri walking track to repair and inflate their tyres. These uses would be consistent with the objectives of the Stage 2 Riverside project that recently received funding of $5,000,000 through the State Government’s Regional Growth Environment and Tourism Fund. This is the subject of another report presented to this Council meeting for consideration.
Detailed design for the Riverside project (subject to Council entering into a funding agreement) will commence shortly. In order to ensure the best layout and functionality of the Riverside precinct it is proposed that consideration of the installation of an air compressor be completed as a part of this process.
Issues that will need to be considered would include:
· Location within the precinct.
· Safety and potential risk of Council providing access to compressed air.
· Safety and potential risks associated with Council facilitating the use of inflatables which may not be fit for purpose.
· Promoting the safe use of the waterways in accordance with Roads and Maritime Service safety requirements.
· Ongoing maintenance of the equipment.
· Safe access to the river which could facilitate the use of inflatable devices.
Financial Implications
N/A
Policy and Legislation
While not policy or legislation, the Recreation Open Space and Community Strategy and Implementation Plan 2040 and the Riverside Strategic Masterplan are relevant.
Link to Strategic Plan
Safe and Healthy Community
Objective: We promote a healthy lifestyle
Outcome: We promote participation across a variety of sports and recreation
Risk Management Issues for Council
The risks associated with implementing this project relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of the Council’s project management and contractor performance management systems.
Internal / External Consultation
Extensive community consultation was undertaken during the development of the Recreation Open Space and Community Strategy and Implementation Plan 2040.
Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018. RP-7
RP-7 REQUEST FOR SPONSORSHIP OF WOMEN IN BUSINESS WAGGA WAGGA HEAR THEM ROAR SERIES TWO
Author: Serena Wallace
Director: Natalie Te Pohe
Analysis: |
Women in Business is seeking a major sponsor for the second Hear Them Roar series. The short film series highlights the professional accomplishments of local business women as well as promoting the benefits of working and living in regional areas. For a $5,000 sponsorship, Council would receive brand exposure at screening events and through social media. |
That Council approve the $5,000 major sponsorship of the Women in Business Hear Them Roar second series. |
Report
Women in Business Wagga Wagga created a series of short films celebrating the success of local business women. The video series is aimed at highlighting the professional excellence and accomplishments of those achieving success in regional Australia and demonstrating the possibilities for future entrepreneurs in the local area.
The video series not only acknowledges and celebrates the success of local business women, but also promotes the benefits of living and working regionally.
The short films have been viewed by over 45,000 people via events, social media and the Women in Business Wagga Wagga website. Over 500 people attended the five events featuring the series.
Women in Business is seeking a $5,000 sponsorship for the production of the second Hear Them Roar series. In return for this investment, Council will receive:
· an opportunity to speak for two minutes at each of the five screening events
· five free tickets for each of the five Hear Them Roar screening events
· ten mentions on social media across the timeframe of the series
· logo on ‘Thank you to Major sponsor’ screen of each Hear Them Roar short film
· opportunity to use Hear Them Roar short films for promotional and corporate purposes
· logo on holding slide at each of the five screening events
· two banners featured at each screening event
· logo on application form acknowledging major sponsorship for the series subject nominations
· opportunity to distribute one piece of collateral on the seats at each of the five screening events.
An evaluation report of the first series is attached.
Financial Implications
It is proposed to fund this $5,000 financial sponsorship from within Council’s 2017/18 Economic Development operating budget.
Policy and Legislation
N/A
Link to Strategic Plan
Growing Economy
Objective: We are a Regional Capital
Outcome: We attract and support local businesses and industry
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1⇩. |
Evaluation Report - Women in Business Hear them Roar series |
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RP-8 THRIVE MEMBERSHIP CONTRIBUTION
Author: Janice Summerhayes
General Manager: Peter Thompson
Analysis: |
This report is in response to the Thrive request received by the Mayor and General Manager of which seeks Wagga Wagga City Council’s membership as part of the Thrive Prospectus 2018-2020 period. This report recommends Wagga Wagga City Council support this request for the 2018-2020 period by way of payment of the membership fee totalling $7,920. |
That Council approve the membership contribution of $7,920 to Thrive as detailed in the Thrive Prospectus 2018-2020 period. |
Report
A request from Sonia Casanova, Executive Officer Thrive Riverina Inc. was received on the 29 March 2018. The request seeks Wagga Wagga City Council’s membership via the Thrive Prospectus 2018-2020.
After reviewing the Thrive 2018-2020 Prospectus and considering our intent of regional collaboration and support, alongside current visitor economy direction and priorities it is recommended that Wagga Wagga City Council participate in Thrive through the membership 2018-2020 period by way of payment of the membership fee totalling $7,920. Please see attached Thrive Prospectus 2018-2020 and Destination Riverina Murray letter that accompanied the request.
The current membership opportunity supports the intent to work collaboratively with Thrive Riverina to ensure our City and region attracts more visitors. The membership includes:
· Access to websites, social media and e-newsletters
· Participation in weekly blogger campaign
· Operator access to Taste Riverina marketing
· Invitations to participate in out of region promotions
Council’s Visitor Economy and Events team has been in discussions with Destination Riverina Murray (DRM) in relation to Destination New South Wales (DNSW) co-operative marketing campaigns and we will consider on merit any future investment in this particular program with DRM directly.
Financial Implications
The Thrive Membership fee, includes:
Year |
Amount |
2018/19 |
$3,900 |
2019/20 |
$4,020 |
Total |
$7,920 |
The $7,920 will be funded from Council’s Visitor Economy and Events cost centre.
Policy and Legislation
N/A
Link to Strategic Plan
Growing Economy
Objective: We are a tourist destination
Outcome: We promote our city and villages
Risk Management Issues for Council
Ensuring equity of input and participation across all members.
Internal / External Consultation
Destination Riverina Murray and REROC members.
1⇩. |
Destination Riverina Murray NSW - Letter - Thrive Riverina |
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2⇩. |
Thrive Prospectus - 2018 - 2020 |
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RP-9 Response to Questions/Business with Notice
Author: Scott Gray
General Manager: Peter Thompson
Analysis: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
That Council receive and note the report. |
Report
The following is in response to Questions/Business raised at the 23 April 2018 Ordinary Council meeting.
1. Councillor D Hayes requested an update on the Notice of Motion from the February 2017 Council meeting on Councils Complaints Management process. Has a report been started and if so, when will it be completed. |
Response provided by Governance Directorate
A response was provided by the General Manager at the meeting advising that a report has been drafted but some work is currently taking place to further simplify the definition of a complaint. A report is expected to be presented at a meeting in May or June. |
2. Councillor V Keenan requested a report prior to the end of the pilot outlining the true indication of costs for running a second Council Meeting per month. |
Response provided by Governance Directorate
This request will be included in a report near the end of the pilot period where Council will be required to assess the pilot and determine a meeting structure for the 2019 calendar year. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018. M-1
M-1 SISTER CITY COMMUNITY COMMITTEE MINUTES - 6 APRIL 2018
Author: Scott Gray
General Manager: Peter Thompson
Analysis: |
A Sister City Community Committee meeting was held on 6 April 2018. The minutes of that meeting are attached for the information of Councillors. |
That Council receive the minutes of the Sister City Community Committee meeting held on 6 April 2018. |
Report
A Sister City Community Committee meeting was scheduled for 6 April 2018 after Council resolved to send a delegation to Kunming at the March 2018 Council Meeting. The minutes of that meeting are attached for the information of Councillors.
Financial Implications
N/A
Policy and Legislation
Sister City Community Committee Terms of Reference.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1⇩. |
Sister City Community Committee - Minutes - 6 April 2018 |
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Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.
Report submitted to the Confidential Meeting of Council on Monday 14 May 2018. CONF-1
CONF-1 2017/18 Loan Facility
Author: Carolyn Rodney
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Report submitted to the Confidential Meeting of Council on Monday 14 May 2018. CONF-2
CONF-2 LARGE SCALE SOLAR PHOTOVOLTAIC
Author: Carly Hood
Director: Janice Summerhayes
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Report submitted to the Confidential Meeting of Council on Monday 14 May 2018. CONF-3
CONF-3 Future Use - 211 & 274 East Bomen Road, Bomen
Author: David Butterfield
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Report submitted to the Confidential Meeting of Council on Monday 14 May 2018. CONF-4
CONF-4 RFQ2018/539 Supply of One 6x4 Cab Chassis Truck with Aluminium Tipper Body
Author: David Butterfield
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 14 May 2018. CONF-5
CONF-5 RFT2018-17 CATTLE DELIVERY SERVICES
Author: Darryl Woods
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 14 May 2018. CONF-6
CONF-6 RFT2018/19 Bolton Park Amenities Upgrade
Author: Tony Powell
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Monday 14 May 2018. CONF-7
CONF-7 RFT2018-22 Jubilee Park Clubhouse Changeroom Upgrade
Author: Tony Powell
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Reports submitted to the Ordinary Meeting of Council to be held on Monday 14 May 2018.
Present
The Mayor, Councillor Greg Conkey OAM
Councillor Yvonne Braid OAM
Councillor Dan Hayes
Councillor Vanessa Keenan
Councillor Rod Kendall
Councillor Tim Koschel
Councillor Kerry Pascoe
Councillor Dallas Tout
In Attendance
General Manager (Mr P Thompson)
Director Finance (Mrs N Te Pohe)
Director Commercial Operations (Ms C Angel)
Acting Director Community (Mr M Gardiner)
Manager Audit, Risk & Governance (Mrs N Johnson)
Manager Community Services (Ms M Scully)
Manager Project Operations (Mr B Sheridan)
Manager Executive Support (Mr S Gray)
Manager City Development (Mr P O’Brien)
Senior Project Officer (Mr D Woods)
Manager Technical & Strategy (Mr P Ross)
Cultural Officer (Ms T Miller)
Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)
Marketing & Communications Coordinator (Mr B Koschel)
Communications & Engagement Officer (Ms K Roberts)
Governance Officer (Ms B King)
Prayer
Almighty God,
Help protect our Mayor, elected Councillors and staff.
Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.
Amen.
Acknowledgement Of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.
APOLOGIES
An apology for non-attendance was received and accepted for Director Community, Ms Janice Summerhayes on the Motion of Councillors D Hayes and V Keenan.
CARRIED
LEAVES OF ABSENCE |
Council noted a leave of absence that was granted at the 26 March 2018 Ordinary Council meeting to Councillor P Funnell for 23 March 2018 to 29 May 2018 inclusive and The Mayor, Councillor Greg Conkey OAM 26 April to 21 May 2018 inclusive.
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CONFIRMATION OF MINUTES
CM-1 Council Meeting - 26 March 2018 |
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18/118 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 March 2018 be confirmed as a true and accurate record. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Declarations Of Interest
Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-9 DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS the reason being that he has a business relationship with the proponents and vacated the chamber during its consideration.
Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest in RP-1 DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA the reason being that he owns property near the development and vacated the chamber during its consideration.
Councillor G Conkey declared a Non-Significant, Non-Pecuniary Interest in RP-3 Financial Performance Report as at 31 March 2018 the reason being that he is a senior active member of the South Wagga Apex Club and does not attend meetings and remained in the chamber during its consideration.
Councillor Conkey declared a Non-Significant, Non-Pecuniary Interest in CONF-6 RFT2018-12 INSURANCE BROKERAGE SERVICES the reason being that he knows one of the staff members employed by one of the Tenderers and vacated the chamber during its consideration.
PUBLIC DISCUSSION FORUM
RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED
· Mrs Denise Flockton, Bidgee Dragons - speaking in favour of the report
PROCEDURAL MOTION - CHANGE OF STANDING ORDERS |
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18/119 RESOLVED: On the Motion of Councillors D Hayes and Y Braid OAM That Council bring forward consideration of the following matter to follow the public discussion forum: · RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED CARRIED |
RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED |
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18/120 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council: a enter into a licence agreement with NSW Department of Industry – Crown Lands for the purpose of enabling construction of a boatshed on land at Lot 185 DP 757246 and Lot 7003 DP 1049748 at Lake Albert b apply to Department of Primary Industries – Crown Lands and Water Division for appointment as trust managers of a portion of Lot 185 DP 757246 c upon appointment as trustees enter into a Crown Lands Crown Reserve community licence agreement with Bidgee Dragons Incorporated for the use and occupation of the boatshed upon the following terms: i Property – part Lot 185 DP 757246 and part Lot 7003 DP 1049748 at Lake Albert ii Duration – 5 years
iii Licence fee – in accordance with Council’s minimum community licence fee as per the adopted Revenue & Pricing Policy in force at the time of agreement commencement d delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required e approve the budget variation/s as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
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K Pascoe |
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D Tout |
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MAYORAL MINUTE
MM-1 mayoral minute – toilet block at the victory memorial gardens (vmg) |
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18/121 RESOLVED: On the Motion of The Mayor, Councillor G Conkey OAM That Council staff bring back a report in July 2018 detailing options for improving accessibility to toilet facilities for visitors to the Victory Memorial Gardens. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
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D Hayes |
|
V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
NOM-1 NOTICE OF MOTION - UTILISING THE MAIN STREET AREA TO HOLD MARKETS/EVENTS |
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18/122 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That council staff bring forward a report on options of utilising the main street area to hold markets/events. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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PROCEDURAL MOTION - ENGLOBO |
18/123 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That the standing orders be varied for the meeting as set out hereunder: · Items where councillors wish to speak · Items where no councillors wish to speak · Confidential · Matter of urgency · Closure of Meeting That RP-4, RP-6, RP-7, RP-10 and M-2 be adopted as recommended in the business papers CARRIED |
closed COUNCIL
18/124 RESOLVED: On the Motion of Councillors V Keenan and T Koschel That the Council now resolve itself into a Closed Council, the time being 6.25pm. CARRIED |
AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.
PROCEDURAL MOTION - CONFIDENTIAL ENGLOBO |
18/125 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That the standing orders be varied for the meeting as set out hereunder: · Items where councillors wish to speak · Items where no councillors wish to speak · Confidential · Matter of urgency · Closure of Meeting That CONF-1 to CONF-3, CONF-7 and CONF-8 be adopted as recommended in the business papers CARRIED |
REVERSION TO OPEN COUNCIL |
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18/126 RESOLVED: On the Motion of Councillors K Pascoe and T Koschel That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.30pm. CARRIED |
REPORTS FROM STAFF
RP-1 DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA |
Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:31pm. |
18/127 RESOLVED: On the Motion of Councillors D Tout and T Koschel That Council approve DA18/0074 for Demolition of Existing Dwelling, Multi Dwelling Housing consisting of 8 x two storey dwellings with community title subdivision at 14-16 Day Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report. CARRIED |
RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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D Tout |
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Councillor K Pascoe re-entered the chamber at 6:31pm.
RP-2 COUNCIL MEETING STRUCTURE - ADOPTION OF CODE OF MEETING PRACTICE |
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18/128 RESOLVED: On the Motion of Councillors D Tout and R Kendall That Council: a note that there were no submissions received during the exhibition period for the draft Code of Meeting Practice b adopt the attached Code of Meeting Practice c endorse the meeting dates outlined in the body of this report d approve the budget variations as detailed in the Financial Implications section of the report e englobo confidential reports at the same time as open Council reports CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
G Conkey OAM |
Y Braid OAM |
R Kendall |
D Hayes |
T Koschel |
V Keenan |
D Tout |
K Pascoe |
With the vote tied four votes each, The Mayor, Councillor Greg Conkey OAM used his casting vote for the Motion.
RP-3 Financial Performance Report as at 31 March 2018 |
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18/129 RESOLVED: On the Motion of Councillors V Keenan and T Koschel That Council: a approve the proposed 2017/18 budget variations for the month ended 31 March 2018 and note the balanced budget position as presented in this report b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i) Cantilena Singers $ 920.00 ii) South Wagga Apex Club $ 85.00 iii) Tarcutta Race Course Recreation Reserve Trust $ 6,470.00 d note details of the external investments as at 31 March 2018 in accordance with section 625 of the Local Government Act 1993 CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
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R Kendall |
|
T Koschel |
|
K Pascoe |
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D Tout |
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RP-4 Integrated Planning and Reporting - Draft Long Term Financial Plan 2018/28 and Draft Combined Delivery Program and Operational Plan 2018/2019 |
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18/130 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council: a place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018: i draft Combined Delivery Program and Operational Plan 2018/2019 ii draft Fees and Charges for the financial year 2018/2019 iii draft Long Term Financial Plan 2018/2028 b invite submissions from the community in relation to these documents throughout the exhibition period c receive a further report after the public exhibition period i addressing any submissions made in respect of the draft documents ii proposing adoption of the draft Combined Delivery Program and Operational Plan 2018/2019, draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
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K Pascoe |
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D Tout |
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RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED moved forward for consideration following the public discussion forum.
RP-6 CREATION OF SEWER EASEMENT WITHIN LOT 9 DP 1183084 AT LLOYD |
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18/131 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council: a agree to the creation of a sewer easement within Lot 9 DP 1183084 at Lloyd b delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required
CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
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K Pascoe |
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D Tout |
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RP-7 Eastern Riverina Arts Constitution and Membership |
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18/132 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council endorse the General Manager as the delegate for Council’s Eastern Riverina Art’s membership and approve for the General Manager to be able to appoint a staff delegate to act in their place. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
K Pascoe |
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D Tout |
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RP-8 SERVICE NSW - EASY TO DO BUSINESS |
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18/133 RESOLVED: On the Motion of Councillors V Keenan and D Hayes That Council delegate authority to the General Manager or their delegate to enter into an agreement with Service NSW for the Easy to do Business initiative, under seal if required. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
K Pascoe |
|
D Tout |
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RP-9 RECREATION, OPEN SPACE AND COMMUNITY STRATEGY AND IMPLEMENTATION PLAN 2040 |
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18/134 RESOLVED: On the Motion of Councillors V Keenan and D Hayes That Council: a notes that the community engagement process and public submissions received have been utilised to develop the Recreation, Open Space and Community Strategy and Implementation Plan 2040 b thanks the community and key stakeholders for their input into the development of the Recreation, Open space and Community Strategy and Implementation Plan 2040 c adopts the Recreation, Open Space and Community Strategy and Implementation Plan 2040 d notes the implementation of Recreation, Open Space and Community Strategy and Implementation Plan 2040 is not fully funded and additional funding sources will be required to fully implement the projects and actions identified
e delegate authority to the General Manager or their delegate to make minor amendments to the Recreation, Open Space and Community Strategy and Implementation Plan 2040 provided that where amendments need to occur that change the intent, impact on the community or result in a conflict with other strategic documents, that the proposed changes be reported to Council and placed on public exhibition prior to being implemented CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
K Pascoe |
|
D Tout |
|
RP-10 Response to Questions/Business with Notice |
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18/135 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council receive and note the report. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
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K Pascoe |
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D Tout |
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COMMITTEE MINUTES
M-1 TRAFFIC COMMITTEE MINUTES - 8 MARCH 2018 |
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18/136 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council: a receive the minutes of the Traffic Committee Meeting held on 8 March 2018 b approve the budget variations included in this report CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
K Pascoe |
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D Tout |
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M-2 Floodplain Risk Management Advisory Committee Meeting - 13 February 2018 |
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18/137 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held 13 February 2018. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
K Pascoe |
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D Tout |
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M-3 Airport Advisory Committee Meeting - 8 March 2018, 21 March 2018, 27 March 2018 |
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18/138 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council receive the minutes of the Airport Advisory Committee Meeting held on 8 March 2018, 21 March 2018 and 27 March 2018. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
K Pascoe |
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D Tout |
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QUESTIONS/BUSINESS WITH NOTICE
The following Questions/Business with Notice will be addressed in the next available Business paper:
1. Councillor D Hayes requested an update on the Notice of Motion from the February 2017 Council meeting on Councils Complaints Management process. Has a report been started and if so, when will it be completed.
2. Councillor V Keenan requested a report prior to the end of the pilot outlining the true indication of costs for running a second Council Meeting per month.
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closed COUNCIL
18/139 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That the Council now resolve itself into a Closed Council, the time being 7.05pm. CARRIED |
AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.
CONFIDENTIAL REPORTS
CONF-1 Appointment of Public Art Advisory Panel Community Member |
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18/140 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That Council appoint the replacement community representative to the Public Art Advisory Panel as contained in this report. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
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K Pascoe |
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D Tout |
|
CONF-2 NightLights Commission 2018 |
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18/141 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That Council: a appoint artist Lucia Benson as recommended by the PAAP in this report for the NightLights Projection Lab and Commission 2018 b authorise the affixing of Council’s Common Seal to all relevant documents as required c advise the unsuccessful expression of interest applicants in writing CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
K Pascoe |
|
D Tout |
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CONF-3 PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA |
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18/142 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That Council: a enter into a grazing licence agreement with the party named in the body of this report upon the terms detailed in the body of this report i Property – part 95 Burilda Street, North Wagga (Lot 4 DP 635121) ii Term – three years b delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-4 RFT 2018/06 SUPPLY STREET SWEEPER |
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18/143 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council: a in accordance with section 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2018/06 b invite, in accordance with section 178(3)(c) of the Local Government Act and Regulation 168 of the Local Government (General) Regulation 2005 (LG Regulation), fresh tenders based on the same details, via the Local Government Procurement (LGP) Contract NPN04-13 Trucks for Local Government (Aust.) and NPN1.15 Specialised Trucks and Bodies CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-5 RFQ 2018/517 Supply of Three 4WD Tractors |
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18/144 RESOLVED: On the Motion of Councillors D Hayes and K Pascoe That Council: a decline to accept any of the submissions to the Request for Quotation (RFQ) process and commence direct negotiations with Massey Ferguson/Iseki/Fendt Agco Australia Pty Ltd) for the supply of two 4WD tractors b note that the reason for rejecting the submissions is to allow negotiations for the supply of two 4WD tractors only at this stage, with the intention to go back to the market and request pricing for the supply of one 4WD tractor or a hydrostatic drive 4WD multi deck mower c direct the General Manager or their delegate to provide a further report to Council recommending the option which is considered the best outcome for Council and the community for the provision of a third piece of equipment CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-6 RFT2018-12 INSURANCE BROKERAGE SERVICES |
Councillor G Conkey OAM declared a Non-Significant, Non-Pecuniary Interest and vacated the chair and the chamber, the time being 7:39pm. Councillor D Tout assumed the chair, the time being 7.39pm. |
18/145 RESOLVED: On the Motion of Councillors T Koschel and D Hayes That Council: a accept the offer of Jardine Lloyd Thompson Pty Ltd (ABN: 69 009 098 864) for the supply of insurance brokerage services b authorise the General Manager or their delegate to enter into a Contract with Jardine Lloyd Thompson Pty Ltd (ABN: 69 009 098 864) for the supply insurance brokerage services c authorises the affixing of Council’s Common Seal to all relevant documents as required d approve the indicative budget variations as detailed in the budget section of the report, to be processed during the 2018/19 financial year
CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Councillor D Tout vacated the chair, the time being 7.40pm.
The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the chair, the time being 7:40pm.
CONF-7 RFT2018/20 LOADER MATERIAL HANDLER |
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18/146 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That Council: a accept the offer of Flip Screen Australia Pty Ltd (ABN: 83 107 865 403) for the supply of a loader-fitted screen for grading material, together with four screens, in the lump sum amount of $185,300 excluding GST b authorise the General Manager or their delegate to enter into a contract with Flip Screen Australia Pty Ltd (ABN: 83 107 865 403) for the supply of a loader-fitted screen for grading material, together with four screens c authorise the affixing of Council’s Common seal to all relevant documents as required CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-8 Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement |
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18/147 RESOLVED: On the Motion of Councillors T Koschel and K Pascoe That Council: a authorises the General Manager to enter into a Heads of Agreement (HOA) with the party detailed within the body of this report which is consistent with the attached HOA regarding the Riverina Intermodal Freight and Logistics (RIFL) Hub b note that a draft Deed and draft Lease will be subsequently tabled before Council for consideration and approval by Council in the event negotiations are successful
c note the arrangement with the party detailed within the body of this report is a Public Private Partnership in accordance with Chapter 12 Part 6 of the Local Government Act 1993 d approves the budget variations as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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CONF-9 DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS |
Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:40pm. |
18/148 RESOLVED: On the Motion of Councillors D Tout and T Koschel That Council provide delegation to the General Manager to provide instruction to Council’s legal advisors, Lindsay Taylor Lawyers, at the NSW Land and Environment Court Section 34 Conciliation Conference to negotiate and resolve the LEC Proceedings No. 320964 of 2017 (DA17/0211, 199 Gurwood Street Wagga Wagga, Council ats Debgar Holdings Pty Limited). CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
D Hayes |
G Conkey OAM |
V Keenan |
T Koschel |
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K Pascoe |
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D Tout |
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Councillor R Kendall re-entered the chamber, the time being 7:41pm.
CONF-10 Wagga Wagga Main City Levee Stage 1 - Stage 1 Update |
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18/149 RESOLVED: On the Motion of Councillors R Kendall and T Koschel That Council: a in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for the separable portions of work as described in the body of this report b note the reason for not calling tenders is that construction works have commenced with the current contractor to leave the site when the current reworking of compaction areas is complete. There are areas of exposed excavation which need to be completed as soon as possible to protect the work and the time required to complete a formal tender process would expose the completed work to unacceptable risk from exposure to the elements c authorise the General Manager or their delegate to release a Request for Price (RFP) to suitable local contractors for the separable portions of work as described in the body of this report d receive a further report to Council at the May 2018 meeting detailing recommendations to enter into, or not enter into contracts for the separable portions of work described in the body of this report CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
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G Conkey OAM |
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D Hayes |
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V Keenan |
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R Kendall |
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T Koschel |
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K Pascoe |
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D Tout |
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Reversion to open COUNCIL
18/150 RESOLVED: On the Motion of Councillors V Keenan and D Hayes That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.46pm. CARRIED |
THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.48pm.
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