AGENDA AND BUSINESS PAPER

 

 

Ordinary Meeting of Council

 

 

 

To be held on
Monday 14 May 2018

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au


NOTICE OF MEETING

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 14 May 2018 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Peter Thompson

General Manager

 


WAGGA WAGGA CITY COUNCILLORS

 

 

Mayor

Councillor Greg

Conkey OAM

Deputy Mayor

Councillor Dallas Tout

Councillor Yvonne Braid

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

 

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.


COUNCIL MEETING ROOM

 

 

 

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 14 May 2018.

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 14 May 2018

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       3

ACKNOWLEDGEMENT OF COUNTRY                                                                          3

APOLOGIES                                                                                                                 3

CONFIRMATIONS OF MINUTES

CM-1           Ordinary Council Meeting - 23 April 2018                                      3

DECLARATIONS OF INTEREST                                                                                    3

Reports from Staff

RP-1            SOUTHERN LIGHTS PROJECT - IN PRINCIPLE SUPPORT                        4

RP-2            POL 117 - Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy                         6

RP-3            Commercial Waste Management - Draft Fees and Charges 2018/19                                                                                                                17

RP-4            POL 029 - ASBESTOS POLICY                                                                22

RP-5            REGIONAL GROWTH ENVIRONMENT AND TOURISM FUND - RIVERSIDE STAGE 2                                                                                                               85

RP-6            AIR COMPRESSOR ACCESSIBILITY AT WAGGA WAGGA BEACH         92

RP-7            REQUEST FOR SPONSORSHIP OF WOMEN IN BUSINESS WAGGA WAGGA HEAR THEM ROAR SERIES TWO                                                            94

RP-8            THRIVE MEMBERSHIP CONTRIBUTION                                                123

RP-9            Response to Questions/Business with Notice                         139  

Committee Minutes

M-1              SISTER CITY COMMUNITY COMMITTEE MINUTES - 6 APRIL 2018        141   

QUESTIONS/BUSINESS WITH NOTICE                                                                     145

Confidential Reports

CONF-1       2017/18 Loan Facility                                                                        146

CONF-2       LARGE SCALE SOLAR PHOTOVOLTAIC                                               147

CONF-3       Future Use - 211 & 274 East Bomen Road, Bomen                       148

CONF-4       RFQ2018/539 Supply of One 6x4 Cab Chassis Truck with Aluminium Tipper Body                                                                                        149

CONF-5       RFT2018-17 CATTLE DELIVERY SERVICES                                           150

CONF-6       RFT2018/19 Bolton Park Amenities Upgrade                              151

CONF-7       RFT2018-22 Jubilee Park Clubhouse Changeroom Upgrade 152  

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 23 April 2018       

 

Recommendation

That the Minutes of the proceedings of the Ordinary Council Meeting held on 23 April 2018 be confirmed as a true and accurate record.

 

 

Attachments  

 

1.

Ordinary Council Meeting - Minutes - 23 April 2018

153

 

 

 

 

 

DECLARATIONS OF INTEREST

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-1

 

Reports from Staff

RP-1               SOUTHERN LIGHTS PROJECT - IN PRINCIPLE SUPPORT

Author:          Mark Gardiner 

Director:       Janice Summerhayes

         

Analysis:

The purpose of this report is to seek in principle support for the Southern Lights Project. This in principle support does not commit Council at this stage but enables REROC to continue to negotiate the development of the project.

 

 

Recommendation

That Council provides in-principle support for the Southern Lights Project.

 

Report

The Southern Lights project aims to replace approximately 70,000 street lights with state-of-the-art Light Emitting Diode (LED) lighting and smart control technologies across 40 Local Government Areas covering a large portion of southern NSW. Project partners include Riverina Eastern Regional Organisation of Councils (REROC), Riverina and Murray Regional Organisation of Councils (RAMROC), Central NSW Councils (CENTROC) and Canberra Region Joint Organisation (CBJRO).

 

Changing to LED street lighting would provide a number of benefits, which includes:

 

·        significant reduction in energy consumption

·        reduced carbon emissions

·        reduced maintenance costs

·        providing better quality lighting

 

The potential LED roll out could also include smart control technology that can dramatically improve service levels by notifying the operator of outages and other faults. Smart controls technology also allows a wide range of operating regimes not currently possible including dimming during the off-peak, raising lighting levels during peak times, optimising lighting levels to exactly meet compliance levels, facilitating automated population of asset registers and improving the accuracy of billing.

 

There are similar projects that have been carried out in recent years that have demonstrated significant benefits. This includes:

 

·        The Central Victorian Greenhouse Alliance delivered the Lighting the Regions project in 2014 that resulted in the replacement of 22,600 street lights with LEDs, covering almost 45% of regional Victoria. For further details refer to the following link http://www.cvga.org.au/lighting-the-regions.html

 

 

 

·           The Northern Lights project involved seven Councils in the Northern Inland region of NSW and replaced 4,566 street lights across with LED technology in 2015. For further details refer to the following link http://www.rdani.org.au/projects/street-light-upgrades.php

 

At this stage it is important that Member Councils have given in principle support for the project. This does not commit the councils to anything just merely that they are happy for REROC to continue to negotiate with regards to the development of the project.

 

Financial Implications

N/A

Policy and Legislation

N/A

 

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

 

Risk Management Issues for Council

N/A

Internal / External Consultation

This initiative has been discussed as part of the REROC meetings and internally with relevant areas of Council.

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-2

 

RP-2               POL 117 - Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

Author:                        Nicole Johnson 

General Manager:    Peter Thompson

         

Analysis:

Amendments have been made to POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy requiring the endorsement of Council.

 

 

Recommendation

That Council:

a       endorse the draft POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy, that is to be placed on public exhibition from 15 May 2018 to 25 June 2018 and invite public submissions on the draft policy

b       receive a further report following the public exhibition and submission period:

i         addressing any submissions made in respect of the proposed POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

ii        proposing adopting of the Policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Report

The Audit, Risk and Improvement Committee (ARIC) considered amendments to its Charter at its February 2018 meeting, with endorsement of the Charter by Council at its meeting held 26 February 2018. At that time, the ARIC recommended that a section in its Charter outlining how independent members are appointed should sit outside the Charter as, in the Committee’s opinion, the objective of the Charter is to outline the roles and responsibilities of the Committee. Decisions on how members are appointed to the Committee sit with Council

 

POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy outlines the general process by which individuals and organisations are appointed to Council Committees, including the ARIC. The Policy’s current design is to be high level with any detail specific to an individual Committee to be considered within each Committee’s governing terms (its Charter or Terms of Reference).

 

However, in line with the ARIC’s recommendation, the Policy has been amended to cater for the Committee’s request to include the specific details of appointment for the Committee outside its Charter. It is not proposed that this be extended to other Committees at this stage.

 


Given the review of the Policy, a number of further amendments are proposed:

 

·    allowing appointment of members without revisiting an EOI process where a vacancy occurs within six months of the most recent EOI – this is intended to streamline processes to fill vacancies and save Council time and costs associated

·    addition of a clause that applicants may be required to address selection criteria

·    provide flexibility for the term of appointment of ARIC members, and other Committee members, should rolling tenure be introduced in the future (currently under consideration by the ARIC)

·    clarification of Director / Manager responsibilities

 

Financial Implications

N/A

Policy and Legislation

POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

 

Section 355 of the Local Government Act 1993 provides for the adoption of Committees by Council for the partial exercise of its functions

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

Risk Management Issues for Council

N/A

Internal / External Consultation

Internal

 

Council has consulted with the Audit, Risk and Improvement Committee, Council’s internal Corporate Review Committee and Executive Team.

 

External

 

To allow community feedback on the Policy, it is recommended that the Policy be placed on public exhibition from 15 May 2018 to 25 June 2018 and invite public submission during this period.

 

The engagement activities outlined in the matrix below will be conducted during the public exhibition period.

 

 


 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

 

 

 

 

 

 

x

x

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments  

 

1.

Draft POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                                    RP-2

 









Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-3

 

RP-3               Commercial Waste Management - Draft Fees and Charges 2018/19

Author:          Shaula Siregar 

Director:       Caroline Angel

         

Analysis:

Commercial property owners are being advised of changes to their commercial waste service from 1 July 2018, which includes a rollout of new commercial bins. As a result, Council is presented with proposed changes to commercial waste management fees for consideration prior to being placed on public exhibition.

 

 

Recommendation

That Council:

a       place the following fees and charges for 2018/19 on public exhibition for 28 days commencing 16 May 2018 and concluding on 12 June 2018:

Item Number

Fee and Charge Description

Pricing Policy ID

Basis

2018/19 Fee (exclusive of GST)

GST

2018/19 Fee (inclusive of GST)

0897

Commercial Waste Management Service Charge

C

Each

$330.00

$0.00

$330.00

0898

Commercial Waste Management Service Charge – Additional Commercial General Waste service

C

Each

$110.00

$0.00

$110.00

0899

Commercial Waste Management Service Charge – Additional Commercial Recycling or FOGO service

C

Each

$110.00

$0.00

$110.00

0900

Commercial Waste Management Service Charge – Small Strata Properties

C

Each

$110.00

$0.00

$110.00

NEW

Commercial Waste Management Annual Charge – recycling upsize from 240L to 360L

C

Each

$61.00

$0.00

$61.00

 

b       invite submissions from the community in relation to these fees and charges throughout the exhibition period

c        note that these fees supersede the current fees and charges placed on public exhibition following the 23 April 2018 Council meeting

d       note that any submissions made in respect to these fees and charges will be included in the report addressing submissions made in respect to the draft Integrated Planning and Reporting documents currently on public exhibition

e       receive a further report detailing the outcome of the commercial bin rollout

 

 

Report

Council conducted the Tipping Point survey during July – November 2015 in anticipation of the new kerbside waste contract. The Tipping Point survey was conducted in consultation with all householders within the Local Government Area (LGA) however did not include commercial properties. The Environmental Protection Agency (EPA) has conducted various commercial bin audits in 2012 and 2017 that identified the differing waste streams for a variety of commercial services. These audits identified that a large portion of commercial general waste for differing industries could be diverted from landfill.

 

During the rollout of the new service a number of issues have been identified in relation to the use of commercial bins which are soon to be replaced under the new contract.

 

It has been identified that there are commercial properties that are presenting old domestic waste bins that are not part of the new waste collection contract. Council has received numerous ‘missed service’ requests from these commercial properties, which incurs a charge averaging $16.00 per collection. In the past, Council’s charging structure has produced the unintended result that it has been cheaper for commercial properties to have additional domestic waste bins, rather than additional commercial services.

 

Some residential properties have been placing commercial bins out for collection under the new contract without paying for the service. Commercial services are collected weekly as opposed to domestic general waste being collected fortnightly. This has also resulted in Council paying additional service fees under the collection contract without receiving the appropriate income from these properties.

 

Some commercial properties have a combination of commercial and old domestic waste bins that continue to be collected under the new collection contract as we transition to the new ten year contract. The transition provides the opportunity to ensure that Council is collecting the appropriate fee for these services as well.

 

Council will soon commence the rollout of new commercial bins to all rateable and non-rateable Non-Residential properties. This rollout will include a change in the standard commercial waste service. As of 1 July 2018, the standard commercial waste service will consist of:

 

·        1x 240L commercial general waste bin – collected fortnightly

·        1x 240L commercial recycling bin – collected fortnightly

 

Property owners will be able to select a 360L commercial recycling bin in place of a 240L commercial recycling bin as part of the standard service. Property owners will also have the option to have additional services including:

 

·        additional 240L commercial food organics and garden organics (FOGO) – collected weekly

·        additional 240L commercial general waste – collected fortnightly

·        additional 240L commercial recycling – collected fortnightly

·        additional 360L commercial recycling – collected fortnightly

 

The introduction of a commercial recycling service as part of the standard commercial waste service will allow Council and the community to further divert waste from landfill and continue to increase the community’s awareness around the importance of sorting waste correctly.

 

Property owners will be receiving direct mail correspondence outlining the changes in the service and asking them to advise which commercial bins are required. Once these responses are received, Council staff will commence the rollout of the new commercial bins.

 

The rollout of the new commercial bins will ensure that Council has accurate and up to date information on the number of commercial services within the LGA and will ensure that Council are charging property owners for all services being received.

 

At its 23 April 2018 Council meeting, Council resolved the following (excerpt):

 

That Council:

a       place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018:

ii       draft Fees and Charges for the financial year 2018/2019

b       invite submissions from the community in relation to these documents throughout the exhibition period

c        receive a further report after the public exhibition period

i        addressing any submissions made in respect of the draft documents

ii       proposing adoption of the draft Combined Delivery Program and Operational Plan 2018/2019, draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Changes to the currently publicly exhibited charges are required. A new charge is required to enable property owners to upsize to a 360L commercial recycling from a 240L commercial recycling bin, and a change to the additional commercial general waste service is required to reflect a fortnightly collection.

 

The below table compares the current publicly exhibited charges and the proposed fees as outlined in the recommendation.

 

Item Number

Fee and Charge Description

Pricing Policy ID

Basis

2017/18 Fee

2018/19 Fee Currently on Public Exhibition

2018/19 Fee Proposed

0897

Commercial Waste Management Service Charge

C

Each

$315.00

$330.00

$330.00

0898

Commercial Waste Management Service Charge – Additional Commercial General Waste service

C

Each

$200.00

$210.00

$110.00

0899

Commercial Waste Management Service Charge – Additional Commercial Recycling or FOGO service

 

 

C

Each

$0.00

$110.00

$110.00

0900

Commercial Waste Management Service Charge – Small Strata Properties

C

Each

$105.00

$110.00

$110.00

NEW

Commercial Waste Management Annual Charge – recycling upsize from 240L to 360L

C

Each

$0.00

$0.00

$61.00

 

Financial Implications

The draft 2018/28 Long Term Financial Plan includes income budget for the commercial waste management service charge and additional commercial bins charges of $650,737 for 2018/19. Through this new commercial bin rollout, it is likely that Council will receive additional income as a result of having accurate and up to date service data.

Policy and Legislation

Local Government Act 1993, Sections 501, 608 and 610

Local Government (General) Regulation 2005, Section 201

 

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We plan long term

 

Risk Management Issues for Council

If Council determines not to move ahead with the change to the commercial waste service, a number of the proposed fees recommended above will be impacted. This will also result in Council continuing to undercharge a number of properties that currently have bins that are being used and not charged for.

 

Internal / External Consultation

 

The proposed fees and charges will be placed on public exhibition for a 28 day period from the 16 May – 12 June 2018. As part of the exhibition period a variety of communication methods will be used to promote the public exhibition period and the change in the service.

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

x

 

 

x

 

 

 

 

x

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-4

 

RP-4               POL 029 - ASBESTOS POLICY

Author:          Darryl Woods 

Director:       Caroline Angel

         

Analysis:

Amendments to POL 029 Asbestos Policy are presented to Council for adoption following placement on public exhibition.

 

 

Recommendation

That Council:

a       note that there were no submissions received during the exhibition period for POL 029 Asbestos Policy

b       adopt POL 029 Asbestos Policy

 

Report

Council, at its ordinary meeting on 29 January 2018 resolved the following:

 

That Council:

a       endorse the draft POL 029 Asbestos Policy, for public exhibition for a period of 28 days from 30 January 2018 to 26 February 2018 and invites public submissions on the draft Policy until 12 March 2018

b       receive a further report following the public exhibition and submission period

i        addressing any submissions made in respect of the proposed policy

ii       proposing adoption of the new policy unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

The draft POL 029 was placed on public exhibition for 28 days with a 42 day submission period which closed on 11 March 2018. During the submission period, Council received no feedback or submissions.

 

It is recommended that Council adopt the Policy as exhibited.

 

Financial Implications

All asbestos containing material received at Gregadoo Waste Management Centre will be charged as per Council Fees and Charges.

Policy and Legislation

POL 029 Asbestos Policy

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We are proactive with our waste management

Risk Management Issues for Council

The Policy assists with Councils compliance with requirements set out in the Work Health and Safety Act 2011.

Internal / External Consultation

·        Council staff – including Safety Team

·        SafeWork NSW

·        EPA

 

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news advert

Media releases

Print advertising

TV/radio advertising

One-on-one meeting

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

 

 

 

x

 

 

x

x

 

 

 

 

x

x

 

Involve

 

 

 

 

 

 

 

 

Collaborate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments  

 

1.

POL 029 - Abestos Policy

 

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                                    RP-4

 






























































Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-5

 

RP-5               REGIONAL GROWTH ENVIRONMENT AND TOURISM FUND - RIVERSIDE STAGE 2

Author:          Ben Creighton 

Director:       Natalie Te Pohe

         

Analysis:

Council has received a funding offer from the NSW Government for the implementation of Stage 2 of the Riverside precinct project. This report provides information on the funding offer and the proposed funding model for Council’s funding contribution.

 

 

Recommendation

That Council:

a       accept the State Government grant offer of $5,000,000 to implement Riverside Stage 2

b       note that a further report will be provided to Council on the outcomes of an investigation into the provision of a caravan park in close proximity to the central business district

c        authorise the affixing of Council’s Common Seal to all relevant documents as required

d       approve the budget variation as detailed in the budget section of the report

 

Report

Following the success of Stage 1 of the Riverside Precinct project staff submitted a grant application for implementation of Stage 2. On 6 April 2018, the State Government announced that Council has been successful in securing $5,000,000 of an estimated $6,746,530 project. (Attachment 1)

 

The aim of the Riverside project is to activate, attract and cater for large-scale community events and outdoor activities whilst also providing a high quality recreation precinct that will cater for the community and visitors alike. To achieve these outcomes the scope of the project is inclusive of:

 

·        event spaces and support infrastructure

·        infrastructure for pop up shops

·        a regional playground with water play components

·        additional amenities

·        additional paths

·        additional barbecue shelters and picnic furniture

·        carpark upgrades

·        lighting

 

It is estimated when completed this project will contribute to a boost in visitor numbers by 10% to 1,420,000 per annum and deliver additional spending of $79,000,000 per annum to the local economy.

 


The revitalised space and new infrastructure will be used to host events such as food and wine festivals, markets, musical performances, eco-tourism events, outdoor cinema and recreational activities against the natural beauty of the riverside backdrop.

 

A concept layout of the completed Riverside precinct is shown below, however it will be required to be reviewed as part of the detailed design phase of the project, which will commence following the signing of the funding agreement.

 

 

Caravan Park

 

At the February 2014 ordinary Meeting of Council it was resolved:

 

That Council:

a       does not offer a new lease beyond the current lease agreement (due to expire on 31 October 2019) of the Wagga Beach Caravan Park site (Lot 1 – DP 1009920) as per the adopted Riverside Wagga Wagga Strategic Master Plan

b       allocate the existing Wagga Beach Caravan Park site (Lot 1 - DP 1009920) to the development of Stage 2 of the Wagga Beach landscape project as per the adopted Riverside Wagga Wagga Strategic Master Plan

 

The provision of a Caravan Park adjacent to the Wagga Wagga central business area is a topic that has been raised in recent months. To address this matter staff are currently carrying out investigations into the provision of a caravan park and other boutique accommodation offerings such as eco cabins within central Wagga Wagga. A report will be provided to Council on the outcomes of these investigations in the coming months.

Financial Implications

The total estimated project cost to implement Riverside Stage 2 is $6,746,530. The proposed funding model for this project is:

 

Proposed Funding Source

Amount

Regional Growth Environment and Tourism Fund

$5,000,000

Proposed 2018 7.11 Contribution Plan (formally Section 94)

$873,265

Proposed 2018 7.12 Contribution Plan (formally Section 94A)

$873,265

Total

$6,746,530

 

Council’s funding contribution is proposed to be funded from the new development contribution plans that are currently being prepared for Council input and consideration. It is anticipated that these plans will be presented to Council for adoption by the end of 2018.

 

If there was a delay in the implementation of these plans, bridging funding in the form of an internal loan would be required until such time the contribution plans were adopted.

 

If in the event the new contributions plan that is adopted does not include the $1,746,530 funding ($873,265 x 2) as outlined above this amount would be required to be funded from borrowings. The provision for repayments would then be required to be included within future long term financial plans.

Policy and Legislation

Riverside Strategic Master Plan

Recreation Open Space and Community Strategy and Implementation Plan 2040

 

Link to Strategic Plan

Growing Economy

Objective: There is growing investment in our Community

Outcome: There is government investment to develop our community

 

Risk Management Issues for Council

Previous implementation cost estimates were high level only. The final implementation cost will be subject to the final scope and design that will determined through community engagement.

 

The risks associated with implementing this strategy relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of the Council’s project management and contractor performance management systems.


Internal / External Consultation

Extensive community and Councillor consultation was held during the development of the Riverside Strategic Masterplan. Additional consultation will be required to be held during the detailed design, construction and implementation phases of the project. 

 

Attachments  

 

1.

RGET Funding Offer

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                                    RP-5

 




Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-6

 

RP-6               AIR COMPRESSOR ACCESSIBILITY AT WAGGA WAGGA BEACH

Author:          Peter Cook 

Director:       Natalie Te Pohe

         

Analysis:

This report is provided in response to the Notice of Motion at the March 2018 Ordinary Meeting of Council requesting a report from staff on options available to install an air compressor at the Wagga Wagga beach.

 

 

Recommendation

That Council receive and note the report.

 

Report

At the March 2018 Ordinary Meeting of Council it was resolved:

 

That Council staff bring forward a report on options on installing an air compressor or similar item at the Wagga Wagga beach.

 

Upon investigation, it has been identified that the installation of an air compressor or similar equipment at Wagga Beach could have multiple recreational uses by the community. These may include the inflation of flotation devices for use on the river as well as for cyclists using the Wiradjuri walking track to repair and inflate their tyres. These uses would be consistent with the objectives of the Stage 2 Riverside project that recently received funding of $5,000,000 through the State Government’s Regional Growth Environment and Tourism Fund. This is the subject of another report presented to this Council meeting for consideration.

 

Detailed design for the Riverside project (subject to Council entering into a funding agreement) will commence shortly. In order to ensure the best layout and functionality of the Riverside precinct it is proposed that consideration of the installation of an air compressor be completed as a part of this process.

 

Issues that will need to be considered would include:

 

·        Location within the precinct.

·        Safety and potential risk of Council providing access to compressed air.

·        Safety and potential risks associated with Council facilitating the use of inflatables which may not be fit for purpose.

·        Promoting the safe use of the waterways in accordance with Roads and Maritime Service safety requirements.

·        Ongoing maintenance of the equipment.

·        Safe access to the river which could facilitate the use of inflatable devices.

 

Financial Implications

N/A


Policy and Legislation

While not policy or legislation, the Recreation Open Space and Community Strategy and Implementation Plan 2040 and the Riverside Strategic Masterplan are relevant.

 

Link to Strategic Plan

Safe and Healthy Community

Objective: We promote a healthy lifestyle

Outcome: We promote participation across a variety of sports and recreation

 

Risk Management Issues for Council

The risks associated with implementing this project relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of the Council’s project management and contractor performance management systems.

Internal / External Consultation

Extensive community consultation was undertaken during the development of the Recreation Open Space and Community Strategy and Implementation Plan 2040.

 

  

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-7

 

RP-7               REQUEST FOR SPONSORSHIP OF WOMEN IN BUSINESS WAGGA WAGGA HEAR THEM ROAR SERIES TWO

Author:          Serena Wallace 

Director:       Natalie Te Pohe

         

Analysis:

Women in Business is seeking a major sponsor for the second Hear Them Roar series. The short film series highlights the professional accomplishments of local business women as well as promoting the benefits of working and living in regional areas. For a $5,000 sponsorship, Council would receive brand exposure at screening events and through social media.

 

 

Recommendation

That Council approve the $5,000 major sponsorship of the Women in Business Hear Them Roar second series.

 

Report

Women in Business Wagga Wagga created a series of short films celebrating the success of local business women. The video series is aimed at highlighting the professional excellence and accomplishments of those achieving success in regional Australia and demonstrating the possibilities for future entrepreneurs in the local area.

 

The video series not only acknowledges and celebrates the success of local business women, but also promotes the benefits of living and working regionally.

 

The short films have been viewed by over 45,000 people via events, social media and the Women in Business Wagga Wagga website. Over 500 people attended the five events featuring the series.

 

Women in Business is seeking a $5,000 sponsorship for the production of the second Hear Them Roar series. In return for this investment, Council will receive:

 

·        an opportunity to speak for two minutes at each of the five screening events

·        five free tickets for each of the five Hear Them Roar screening events

·        ten mentions on social media across the timeframe of the series

·        logo on ‘Thank you to Major sponsor’ screen of each Hear Them Roar short film

·        opportunity to use Hear Them Roar short films for promotional and corporate purposes

·        logo on holding slide at each of the five screening events

·        two banners featured at each screening event

·        logo on application form acknowledging major sponsorship for the series subject nominations

·        opportunity to distribute one piece of collateral on the seats at each of the five screening events.

 

An evaluation report of the first series is attached.

Financial Implications

It is proposed to fund this $5,000 financial sponsorship from within Council’s 2017/18 Economic Development operating budget.

Policy and Legislation

N/A

 

Link to Strategic Plan

Growing Economy

Objective: We are a Regional Capital

Outcome: We attract and support local businesses and industry

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments  

 

1.

Evaluation Report - Women in Business Hear them Roar series

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                                                 RP-7

 




























Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-8

 

RP-8               THRIVE MEMBERSHIP CONTRIBUTION

Author:                        Janice Summerhayes 

General Manager:    Peter Thompson

         

Analysis:

This report is in response to the Thrive request received by the Mayor and General Manager of which seeks Wagga Wagga City Council’s membership as part of the Thrive Prospectus 2018-2020 period. This report recommends Wagga Wagga City Council support this request for the 2018-2020 period by way of payment of the membership fee totalling $7,920.

 

 

Recommendation

That Council approve the membership contribution of $7,920 to Thrive as detailed in the Thrive Prospectus 2018-2020 period.

 

Report

A request from Sonia Casanova, Executive Officer Thrive Riverina Inc. was received on the 29 March 2018. The request seeks Wagga Wagga City Council’s membership via the Thrive Prospectus 2018-2020.

 

After reviewing the Thrive 2018-2020 Prospectus and considering our intent of regional collaboration and support, alongside current visitor economy direction and priorities it is recommended that Wagga Wagga City Council participate in Thrive through the membership 2018-2020 period by way of payment of the membership fee totalling $7,920. Please see attached Thrive Prospectus 2018-2020 and Destination Riverina Murray letter that accompanied the request.

 

The current membership opportunity supports the intent to work collaboratively with Thrive Riverina to ensure our City and region attracts more visitors. The membership includes:

 

·        Access to websites, social media and e-newsletters

·        Participation in weekly blogger campaign

·        Operator access to Taste Riverina marketing

·        Invitations to participate in out of region promotions

 

Council’s Visitor Economy and Events team has been in discussions with Destination Riverina Murray (DRM) in relation to Destination New South Wales (DNSW) co-operative marketing campaigns and we will consider on merit any future investment in this particular program with DRM directly.

Financial Implications

The Thrive Membership fee, includes:

 

Year

Amount

2018/19

$3,900

2019/20

$4,020

Total

$7,920

The $7,920 will be funded from Council’s Visitor Economy and Events cost centre.

Policy and Legislation

N/A

Link to Strategic Plan

Growing Economy

Objective: We are a tourist destination

Outcome: We promote our city and villages

Risk Management Issues for Council

Ensuring equity of input and participation across all members.

Internal / External Consultation

Destination Riverina Murray and REROC members.

 

Attachments  

 

1.

Destination Riverina Murray NSW - Letter - Thrive Riverina

 

2.

Thrive Prospectus - 2018 - 2020

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                                    RP-8

 






Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                                    RP-8

 










Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                              RP-9

 

RP-9               Response to Questions/Business with Notice

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

Analysis:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation

That Council receive and note the report.

 

Report

The following is in response to Questions/Business raised at the 23 April 2018 Ordinary Council meeting.

 

1.      Councillor D Hayes requested an update on the Notice of Motion from the February 2017 Council meeting on Councils Complaints Management process. Has a report been started and if so, when will it be completed.

Response provided by Governance Directorate

 

A response was provided by the General Manager at the meeting advising that a report has been drafted but some work is currently taking place to further simplify the definition of a complaint. A report is expected to be presented at a meeting in May or June.

 

2.      Councillor V Keenan requested a report prior to the end of the pilot outlining the true indication of costs for running a second Council Meeting per month.

Response provided by Governance Directorate

 

This request will be included in a report near the end of the pilot period where Council will be required to assess the pilot and determine a meeting structure for the 2019 calendar year.

 

Financial Implications

N/A

Policy and Legislation

Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

   


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                M-1

 

Committee Minutes

M-1                 SISTER CITY COMMUNITY COMMITTEE MINUTES - 6 APRIL 2018

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

Analysis:

A Sister City Community Committee meeting was held on 6 April 2018. The minutes of that meeting are attached for the information of Councillors.

 

 

Recommendation

That Council receive the minutes of the Sister City Community Committee meeting held on 6 April 2018.

 

Report

A Sister City Community Committee meeting was scheduled for 6 April 2018 after Council resolved to send a delegation to Kunming at the March 2018 Council Meeting. The minutes of that meeting are attached for the information of Councillors.

Financial Implications

N/A

Policy and Legislation

Sister City Community Committee Terms of Reference.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

 

Attachments  

 

1.

Sister City Community Committee - Minutes - 6 April 2018

 

 

 


Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.                                                                                      M-1

 



Report submitted to the Ordinary Meeting of Council on Monday 14 May 2018.

 

 

QUESTIONS/BUSINESS WITH NOTICE


Report submitted to the Confidential Meeting of Council on Monday 14 May 2018.                                                   CONF-1

 

Confidential Reports

CONF-1         2017/18 Loan Facility

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 14 May 2018.                                                   CONF-2

 

CONF-2         LARGE SCALE SOLAR PHOTOVOLTAIC

Author:          Carly Hood 

Director:       Janice Summerhayes

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 14 May 2018.                                                   CONF-3

 

CONF-3         Future Use - 211 & 274 East Bomen Road, Bomen

Author:          David Butterfield 

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 14 May 2018.                                                   CONF-4

 

CONF-4         RFQ2018/539 Supply of One 6x4 Cab Chassis Truck with Aluminium Tipper Body

Author:          David Butterfield 

Director:       Natalie Te Pohe

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 14 May 2018.                                                   CONF-5

 

CONF-5         RFT2018-17 CATTLE DELIVERY SERVICES

Author:          Darryl Woods 

Director:       Caroline Angel

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 14 May 2018.                                                   CONF-6

 

CONF-6         RFT2018/19 Bolton Park Amenities Upgrade

Author:          Tony Powell 

Director:       Caroline Angel

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 


Report submitted to the Confidential Meeting of Council on Monday 14 May 2018.                                                   CONF-7

 

CONF-7         RFT2018-22 Jubilee Park Clubhouse Changeroom Upgrade

Author:          Tony Powell 

Director:       Caroline Angel

 

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

   

 


Reports submitted to the Ordinary Meeting of Council to be held on Monday 14 May 2018.

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Finance                                                                     (Mrs N Te Pohe)

Director Commercial Operations                                          (Ms C Angel)

Acting Director Community                                                   (Mr M Gardiner)

Manager Audit, Risk & Governance                                    (Mrs N Johnson)

Manager Community Services                                             (Ms M Scully)

Manager Project Operations                                                 (Mr B Sheridan)

Manager Executive Support                                                  (Mr S Gray)

Manager City Development                                                   (Mr P O’Brien)

Senior Project Officer                                                             (Mr D Woods)

Manager Technical & Strategy                                              (Mr P Ross)

Cultural Officer                                                                        (Ms T Miller)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Marketing & Communications Coordinator                        (Mr B Koschel)

Communications & Engagement Officer                             (Ms K Roberts)

Governance Officer                                                                (Ms B King)

 

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Director Community, Ms Janice Summerhayes on the Motion of Councillors D Hayes and V Keenan.

 

CARRIED

 

 

LEAVES OF ABSENCE

Council noted a leave of absence that was granted at the 26 March 2018 Ordinary Council meeting to Councillor P Funnell for 23 March 2018 to 29 May 2018 inclusive and The Mayor, Councillor Greg Conkey OAM 26 April to 21 May 2018 inclusive.

 

 

 

CONFIRMATION OF MINUTES

 

CM-1         Council Meeting - 26 March 2018

 

18/118       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That the Minutes of the proceedings of the Ordinary Council Meeting held on 26 March 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 


Declarations Of Interest

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in CONF-9 DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS the reason being that he has a business relationship with the proponents and vacated the chamber during its consideration.

 

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest in RP-1 DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA the reason being that he owns property near the development and vacated the chamber during its consideration.

 

Councillor G Conkey declared a Non-Significant, Non-Pecuniary Interest in RP-3 Financial Performance Report as at 31 March 2018 the reason being that he is a senior active member of the South Wagga Apex Club and does not attend meetings and remained in the chamber during its consideration.

 

Councillor Conkey declared a Non-Significant, Non-Pecuniary Interest in CONF-6 RFT2018-12 INSURANCE BROKERAGE SERVICES the reason being that he knows one of the staff members employed by one of the Tenderers and vacated the chamber during its consideration.

 

PUBLIC DISCUSSION FORUM

 

 

RP-5   PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED

 

·    Mrs Denise Flockton, Bidgee Dragons - speaking in favour of the report

 

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

 

18/119       RESOLVED:

                   On the Motion of Councillors D Hayes and Y Braid OAM

That Council bring forward consideration of the following matter to follow the public discussion forum:

·    RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED

CARRIED

 

 

 

RP-5          PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED

 

18/120       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council:

a       enter into a licence agreement with NSW Department of Industry – Crown Lands for the purpose of enabling construction of a boatshed on land at Lot 185 DP 757246 and Lot 7003 DP 1049748 at Lake Albert

b       apply to Department of Primary Industries – Crown Lands and Water Division for appointment as trust managers of a portion of Lot 185 DP 757246

c       upon appointment as trustees enter into a Crown Lands Crown Reserve community licence agreement with Bidgee Dragons Incorporated for the use and occupation of the boatshed upon the following terms:

i         Property – part Lot 185 DP 757246 and part Lot 7003 DP 1049748 at Lake Albert

ii        Duration – 5 years

 

iii       Licence fee – in accordance with Council’s minimum community licence fee as per the adopted Revenue & Pricing Policy in force at the time of agreement commencement

d       delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required

e       approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


MAYORAL MINUTE

 

MM-1         mayoral minute – toilet block at the victory memorial gardens (vmg)

 

18/121       RESOLVED:

                   On the Motion of The Mayor, Councillor G Conkey OAM

That Council staff bring back a report in July 2018 detailing options for improving accessibility to toilet facilities for visitors to the Victory Memorial Gardens.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

 

NOM-1      NOTICE OF MOTION - UTILISING THE MAIN STREET AREA TO HOLD MARKETS/EVENTS

 

18/122       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That council staff bring forward a report on options of utilising the main street area to hold markets/events.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


PROCEDURAL MOTION - ENGLOBO

18/123       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That the standing orders be varied for the meeting as set out hereunder:

·    Items where councillors wish to speak

·    Items where no councillors wish to speak

·    Confidential

·    Matter of urgency

·    Closure of Meeting

That RP-4, RP-6, RP-7, RP-10 and M-2 be adopted as recommended in the business papers

CARRIED

 

closed COUNCIL

18/124       RESOLVED:

                   On the Motion of Councillors V Keenan and T Koschel

That the Council now resolve itself into a Closed Council, the time being 6.25pm.

CARRIED

 

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

PROCEDURAL MOTION - CONFIDENTIAL ENGLOBO

18/125       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That the standing orders be varied for the meeting as set out hereunder:

·    Items where councillors wish to speak

·    Items where no councillors wish to speak

·    Confidential

·    Matter of urgency

·    Closure of Meeting

That CONF-1 to CONF-3, CONF-7 and CONF-8 be adopted as recommended in the business papers

CARRIED

 

 

REVERSION TO OPEN COUNCIL

 

18/126       RESOLVED:

                   On the Motion of Councillors K Pascoe and T Koschel

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 6.30pm.

CARRIED

 

REPORTS FROM STAFF

 

RP-1          DA18/0074 - DEMOLITION OF DWELLING AND CONSTRUCTION OF 8 x TWO STOREY THREE BEDROOM UNITS WITH COMMUNITY TITLE SUBDIVISION. 14-16 DAY STREET, WAGGA WAGGA

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:31pm.

18/127       RESOLVED:

                   On the Motion of Councillors D Tout and T Koschel

That Council approve DA18/0074 for Demolition of Existing Dwelling, Multi Dwelling Housing consisting of 8 x two storey dwellings with community title subdivision at 14-16 Day Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report.

CARRIED

 

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

D Tout

 

 

Councillor K Pascoe re-entered the chamber at 6:31pm.


 


RP-2          COUNCIL MEETING STRUCTURE - ADOPTION OF CODE OF MEETING PRACTICE

 

18/128       RESOLVED:

                   On the Motion of Councillors D Tout and R Kendall

That Council:

a       note that there were no submissions received during the exhibition period for the draft Code of Meeting Practice

b       adopt the attached Code of Meeting Practice

c       endorse the meeting dates outlined in the body of this report

d       approve the budget variations as detailed in the Financial Implications section of the report

e       englobo confidential reports at the same time as open Council reports

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

G Conkey OAM

Y Braid OAM

R Kendall

D Hayes

T Koschel

V Keenan

D Tout

K Pascoe

 

With the vote tied four votes each, The Mayor, Councillor Greg Conkey OAM used his casting vote for the Motion.

 


 

RP-3          Financial Performance Report as at 31 March 2018

 

18/129       RESOLVED:

                   On the Motion of Councillors V Keenan and T Koschel

That Council:

a       approve the proposed 2017/18 budget variations for the month ended 31 March 2018 and note the balanced budget position as presented in this report

b       note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c       provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i)       Cantilena Singers                                                                             $    920.00

ii)      South Wagga Apex Club                                                                $      85.00

iii)     Tarcutta Race Course Recreation  Reserve Trust                   $ 6,470.00 

d       note details of the external investments as at 31 March 2018 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

RP-4          Integrated Planning and Reporting - Draft Long Term Financial Plan 2018/28 and Draft Combined Delivery Program and Operational Plan 2018/2019

 

18/130       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       place the following documents on public exhibition for 28 days commencing 24 April 2018 and concluding on 23 May 2018:

i         draft Combined Delivery Program and Operational Plan 2018/2019

ii        draft Fees and Charges for the financial year 2018/2019

iii       draft Long Term Financial Plan 2018/2028

b       invite submissions from the community in relation to these documents throughout the exhibition period

c       receive a further report after the public exhibition period

i         addressing any submissions made in respect of the draft documents

ii        proposing adoption of the draft Combined Delivery Program and Operational Plan 2018/2019, draft Fees and Charges 2018/2019 and the draft Long Term Financial Plan 2018/2028 unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-5 PROPOSED BIDGEE DRAGONS WAGGA WAGGA INCORPORATED BOATSHED moved forward for consideration following the public discussion forum.

 

 

 

 

 

RP-6          CREATION OF SEWER EASEMENT WITHIN LOT 9 DP 1183084 AT LLOYD

 

18/131       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council:

a       agree to the creation of a sewer easement within Lot 9 DP 1183084 at Lloyd

b       delegate authority to the General Manager or their delegate to execute any necessary documents, under seal if required

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-7          Eastern Riverina Arts Constitution and Membership

 

18/132       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council endorse the General Manager as the delegate for Council’s Eastern Riverina Art’s membership and approve for the General Manager to be able to appoint a staff delegate to act in their place.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

RP-8          SERVICE NSW - EASY TO DO BUSINESS

 

18/133       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council delegate authority to the General Manager or their delegate to enter into an agreement with Service NSW for the Easy to do Business initiative, under seal if required.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

 

RP-9          RECREATION, OPEN SPACE AND COMMUNITY STRATEGY AND IMPLEMENTATION PLAN 2040

 

18/134       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That Council:

a       notes that the community engagement process and public submissions received have been utilised to develop the Recreation, Open Space and Community Strategy and Implementation Plan 2040

b       thanks the community and key stakeholders for their input into the development of the Recreation, Open space and Community Strategy and Implementation Plan 2040

c       adopts the Recreation, Open Space and Community Strategy and Implementation Plan 2040

d       notes the implementation of Recreation, Open Space and Community Strategy and Implementation Plan 2040 is not fully funded and additional funding sources will be required to fully implement the projects and actions identified

 

 

e       delegate authority to the General Manager or their delegate to make minor amendments to the Recreation, Open Space and Community Strategy and Implementation Plan 2040 provided that where amendments need to occur that change the intent, impact on the community or result in a conflict with other strategic documents, that the proposed changes be reported to Council and placed on public exhibition prior to being implemented

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

RP-10        Response to Questions/Business with Notice

 

18/135       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


COMMITTEE MINUTES

 

M-1            TRAFFIC COMMITTEE MINUTES - 8 MARCH 2018

 

18/136       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council:

a       receive the minutes of the Traffic Committee Meeting held on 8 March 2018

b       approve the budget variations included in this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

M-2            Floodplain Risk Management Advisory Committee Meeting - 13 February 2018

 

18/137       RESOLVED:

                   On the Motion of Councillors R Kendall and D Hayes

That Council receive the minutes of the Floodplain Risk Management Advisory Committee Meeting held 13 February 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

M-3            Airport Advisory Committee Meeting - 8 March 2018, 21 March 2018, 27 March 2018

 

18/138       RESOLVED:

                   On the Motion of Councillors D Hayes and T Koschel

That Council receive the minutes of the Airport Advisory Committee Meeting held on 8 March 2018, 21 March 2018 and 27 March 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business with Notice will be addressed in the next available Business paper:

 

1.      Councillor D Hayes requested an update on the Notice of Motion from the February 2017 Council meeting on Councils Complaints Management process. Has a report been started and if so, when will it be completed.

 

2.      Councillor V Keenan requested a report prior to the end of the pilot outlining the true indication of costs for running a second Council Meeting per month.

 

 

 

closed COUNCIL

18/139       RESOLVED:

                   On the Motion of Councillors D Hayes and V Keenan

That the Council now resolve itself into a Closed Council, the time being 7.05pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

 

CONFIDENTIAL REPORTS

 

CONF-1    Appointment of Public Art Advisory Panel Community Member

 

18/140       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That Council appoint the replacement community representative to the Public Art Advisory Panel as contained in this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

CONF-2    NightLights Commission 2018

 

18/141       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That Council:

a       appoint artist Lucia Benson as recommended by the PAAP in this report for the NightLights Projection Lab and Commission 2018

b       authorise the affixing of Council’s Common Seal to all relevant documents as required

c       advise the unsuccessful expression of interest applicants in writing

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

CONF-3    PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA

 

18/142       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That Council:

a       enter into a grazing licence agreement with the party named in the body of this report upon the terms detailed in the body of this report

i         Property – part 95 Burilda Street, North Wagga (Lot 4 DP 635121)

ii        Term – three years

b       delegate authority to the General Manager or their delegate to execute any necessary documents on behalf of Council

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-4    RFT 2018/06 SUPPLY STREET SWEEPER

 

18/143       RESOLVED:

                   On the Motion of Councillors D Hayes and R Kendall

That Council:

a       in accordance with section 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the tenders submitted in response to RFT 2018/06

b       invite, in accordance with section 178(3)(c) of the Local Government Act and Regulation 168 of the Local Government (General) Regulation 2005 (LG Regulation), fresh tenders based on the same details, via the Local Government Procurement (LGP) Contract NPN04-13 Trucks for Local Government (Aust.) and NPN1.15 Specialised Trucks and Bodies

CARRIED

 

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-5    RFQ 2018/517 Supply of Three 4WD Tractors

 

18/144       RESOLVED:

                   On the Motion of Councillors D Hayes and K Pascoe

That Council:

a       decline to accept any of the submissions to the Request for Quotation (RFQ) process and commence direct negotiations with Massey Ferguson/Iseki/Fendt Agco Australia Pty Ltd) for the supply of two 4WD tractors

b       note that the reason for rejecting the submissions is to allow negotiations for the supply of two 4WD tractors only at this stage, with the intention to go back to the market and request pricing for the supply of one 4WD tractor or a hydrostatic drive 4WD multi deck mower

c       direct the General Manager or their delegate to provide a further report to Council recommending the option which is considered the best outcome for Council and the community for the provision of a third piece of equipment

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 


 

CONF-6    RFT2018-12 INSURANCE BROKERAGE SERVICES

Councillor G Conkey OAM declared a Non-Significant, Non-Pecuniary Interest and vacated the chair and the chamber, the time being 7:39pm.

Councillor D Tout assumed the chair, the time being 7.39pm.

18/145       RESOLVED:

                   On the Motion of Councillors T Koschel and D Hayes

That Council:

a       accept the offer of Jardine Lloyd Thompson Pty Ltd (ABN: 69 009 098 864) for the supply of insurance brokerage services

b       authorise the General Manager or their delegate to enter into a Contract with Jardine Lloyd Thompson Pty Ltd (ABN: 69 009 098 864) for the supply insurance brokerage services

c       authorises the affixing of Council’s Common Seal to all relevant documents as required

d       approve the indicative budget variations as detailed in the budget section of the report, to be processed during the 2018/19 financial year

 

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

Councillor D Tout vacated the chair, the time being 7.40pm.

 

The Mayor, Councillor G Conkey OAM re-entered the chamber and assumed the chair, the time being 7:40pm.

 


 

CONF-7    RFT2018/20 LOADER MATERIAL HANDLER

 

18/146       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That Council:

a       accept the offer of Flip Screen Australia Pty Ltd (ABN: 83 107 865 403) for the supply of a loader-fitted screen for grading material, together with four screens, in the lump sum amount of $185,300 excluding GST

b       authorise the General Manager or their delegate to enter into a contract with Flip Screen Australia Pty Ltd (ABN: 83 107 865 403) for the supply of a loader-fitted screen for grading material, together with four screens

c       authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-8    Riverina Intermodal Freight and Logistics (RIFL) Hub Heads of Agreement

 

18/147       RESOLVED:

                   On the Motion of Councillors T Koschel and K Pascoe

That Council:

a       authorises the General Manager to enter into a Heads of Agreement (HOA) with the party detailed within the body of this report which is consistent with the attached HOA regarding the Riverina Intermodal Freight and Logistics (RIFL) Hub

b       note that a draft Deed and draft Lease will be subsequently tabled before Council for consideration and approval by Council in the event negotiations are successful

 

c       note the arrangement with the party detailed within the body of this report is a Public Private Partnership in accordance with Chapter 12 Part 6 of the Local Government Act 1993

d       approves the budget variations as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

 

 

CONF-9    DA17/0211 - 199 GURWOOD SREET, WAGGA WAGGA - COURT PROCEEDINGS

Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:40pm.

18/148       RESOLVED:

                   On the Motion of Councillors D Tout and T Koschel

That Council provide delegation to the General Manager to provide instruction to Council’s legal advisors, Lindsay Taylor Lawyers, at the NSW Land and Environment Court Section 34 Conciliation Conference to negotiate and resolve the LEC Proceedings No. 320964 of 2017 (DA17/0211, 199 Gurwood Street Wagga Wagga, Council ats Debgar Holdings Pty Limited).

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

D Hayes

G Conkey OAM

V Keenan

T Koschel

 

K Pascoe

 

D Tout

 

 

Councillor R Kendall re-entered the chamber, the time being 7:41pm.

 

 

 

 


CONF-10  Wagga Wagga Main City Levee Stage 1 - Stage 1 Update

 

18/149       RESOLVED:

                   On the Motion of Councillors R Kendall and T Koschel

That Council:

a       in accordance with s55(3)(i) of the Local Government Act 1993, not invite tenders for the separable portions of work as described in the body of this report

b       note the reason for not calling tenders is that construction works have commenced with the current contractor to leave the site when the current reworking of compaction areas is complete. There are areas of exposed excavation which need to be completed as soon as possible to protect the work and the time required to complete a formal tender process would expose the completed work to unacceptable risk from exposure to the elements

c       authorise the General Manager or their delegate to release a Request for Price (RFP) to suitable local contractors for the separable portions of work as described in the body of this report

d       receive a further report to Council at the May 2018 meeting detailing recommendations to enter into, or not enter into contracts for the separable portions of work described in the body of this report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion

Against the Motion

Y Braid OAM

 

G Conkey OAM

 

D Hayes

 

V Keenan

 

R Kendall

 

T Koschel

 

K Pascoe

 

D Tout

 

Reversion to open COUNCIL

18/150       RESOLVED:

                   On the Motion of Councillors V Keenan and D Hayes

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.46pm.

CARRIED

 

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.48pm.

 

 

…………………………………………………..

                                                                                                      MAYOR