Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-1

Reports from Staff

RP-1 Children's Festival

Author: Fiona Hamilton

Director: Janice Summerhayes

Analysis:

A new event targeting families with children was discussed at the Councillors workshop on Events and Tourism held 3 April 2018 and has been included in Council’s business planning budget process. This report presents further background information relating to the new event, to be named “Spring Jam”.

The vision is to grow the festival offering into a multi-day regional children’s festival, providing a unique experience to families within the region, as well as visitors to the City. In line with this vision Council staff will apply for Incubator Funding in the next round through Destination NSW Regional Flagship Events Program for the 2019 event. This new children’s festival replaces the Little Big Day Out (LBDO) event. This is in response to a review of LBDO of which the same model has been in place for 15 years, without any change to the current context of children’s offerings in our City. The review has provided the opportunity to align a children’s festival with Council’s Community Strategic Plan, and provide new experiences that can meet residents and regional visitor’s needs alike.

The inaugural festival will be held at the Botanic Gardens on Saturday 13 October 2018 from 9am – 4pm.

Recommendation

That Council note this report detailing the delivery of a new children’s festival, “Spring Jam”, for the city to be held at the Botanic Gardens on Saturday 13 October 2018.

Report

An analysis of children event offerings in the city and region has determined there is a product-offering gap in terms of a children’s festival with appeal to both residents and visitors, and therefore this provides for an opportunity for the City to build a major children’s festival in the region.

There is currently no major children's festival offering within the Riverina Murray and surrounding regions. To meet this identified gap a new children’s festival is programmed to meet both the need of the city's residents and that of visitors to the city during the September/October school holiday period. This festival aligns to Council’s Community Strategic Plan (CSP) through providing opportunities for connection and alignment to the objective of “creating value add to the economy through tourism”.

The inaugural festival will take place at the Botanic Gardens on 13 October 2018 between 9am and 4pm, and will feature five festival zones targeting children aged between 2-12 years old and their families.

The location of the festival, at the Botanic Gardens, creates connections to our community’s residents who live in the surrounding suburbs of Turvey Park, Ashmont, Kooringal, Tolland and Mt Austin with the event in walking distance to many of these neighbourhoods. The event further activates this family friendly space following on from the 50^th birthday celebrations programming during 2018.

Event offerings in the festival zones will include a variety of interactive activities and workshops to engage children and adults, alongside roving performances and food and beverage options. The festival program, while predominantly free, will incorporate two ticketed performances by a nationally recognised children’s performer located under a ‘big top’ style tent, the ticket sales will subsidise the associated performance fees.

The vision is to grow this one-day offering into an iconic regional children’s festival providing shared experiences for children, families/carers and will offer engaging workshops/skill development in activities not easily accessible to families living in a regional area. The festival will feature both local artists and performers along with other non-local professional creative practitioners.

The festival’s objectives are to:

· create social and cultural impact by collaborating with professional creative practitioners to engage with the community and provide an offering to both local residents and visitors to the city that is not currently available in our region

· deliver a new event with the ambition to build it into a major event for the city to maximise tourism and economic benefits

· strengthen the position of Wagga Wagga as a family friendly destination with a variety of quality activities

· increase visitor length of stay in the City

The new festival was proposed as part of Council’s business planning budget process and was discussed at the Councillors workshop on Events and Tourism held 3 April 2018. This event replaces Little Big Day Out (LBDO) that has run for 15 years. In reviewing LBDO the gap analysis showed that the event offering did not align to the target audience 2-12 years, rather it only catered for 2-6 years. When LBDO was first established, there were limited children events in Wagga Wagga or other operators to provide an event for young children. In that context, LBDO for some time did serve well to meet the needs of the community. However, there are now many events/activities targeting pre-school aged children through private and not for profit organisations, including school holiday programs through Council’s cultural facilities. In review of LBDO the opportunity to renew the offering that caters to children up to 12 years, as well as including a broader range of external providers, has been identified. To address this opportunity the attached background paper further describes the vision of building a new iconic regional children’s festival for the City and the region alike.

In order for this festival to grow as part of the City’s major event strategy and to ensure it becomes recognised regionally it is recommended a cross subsidised model comprising a mixture of corporate sponsorship and ticketed components are considered as part of the business model. This would ensure the City is eligible for Destination NSW funding, as the model would demonstrate the festival has the capacity to be sustainable without a heavy reliance on government funding in the longer term, which is a key criteria in the funding guidelines. Council has been encouraged by Destination Riverina Murray to progress with the roll out of year 1 of a regional children’s event offering in October 2018 and apply for Incubator Funding in the next round through Destination NSW Regional Flagship Events Program. Please refer to the attached Letter of Support from Destination Riverina Murray.

While the festival has been named “Spring Jam”, the brand identity is in development to align with the the festival positioning strategy with the objective of creating a brand that will guide the development of this regional flagship festival.

Financial Implications

The 2018 Children’s Festival is estimated to cost $40,000. The funding sources for this event is shown in the table below:

Funding Source	2018/19 Budget Allocation
Current annual budget allocation	$8,710
Additional annual budget allocation (included in draft 2018/19 LTFP budget)	$8,145
Utilisation of Council’s current Event Attraction budget ($25,000 annual budget)	$17,105
Estimates Sales Revenue from Ticketing	$6,040
Total Children’s Festival 2018/19 Budget	$40,000

Policy and Legislation

N/A

Link to Strategic Plan

Growing Economy

Objective: We are a tourist destination

Outcome: We have a vairty of events, festivals and activities

Risk Management Issues for Council

There is no wet weather alternative in this location that would adequately house the entire festival offering. To mitigate this risk and based on the analysis of weather forecasting data staff have identified the September/October school holiday period as an optimal weather condition period for the programming of an outdoor children’s festival offering.

Internal / External Consultation

· Destination Riverina Murray

· Internal staff consultation

· Councillor Workshop held 3 April 2018

Attachments

1 ⇩.	Children's Festival Document
2 ⇩.	DRM NSW Letter of Support - Childrens Festival

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-2

RP-2 CITIES POWER PARTNERSHIP - PLEDGE ITEMS

Author: Carly Hood

Director: Janice Summerhayes

Analysis:

In December 2017 Council resolved to take part in the Cities Power Partnership program. The next phase of the program involves Council pledging five items to action.

Recommendation

That Council:

a endorse the five initiatives indicated in the report as pledge items for the Cities Power Partnership Program

b approve the budget variation as detailed in the budget section of the report

Report Background

In December 2017 Council Resolved (17/001):

That Council:

a endorse becoming a partner in the Cities Power Partnership program

b provide Council with a report on actions chosen and costs/benefits of each action

The Cities Power Partnership (CPP) consists of three main phases:

Phase 1: Become a Power Partner

Council signed up to be a Power Partner last year in Round 2. There are currently 70 Councils that are Power Partners.

Power partners are profiled in national and local media, online and to the Climate Council’s 200,000 members and supporters.

Phase 2: Power Up

Partners have six months to select five key actions from the partnership pledge ranging from renewable energy, energy efficiency, sustainable transport and advocacy.

More detail on the key actions proposed for Wagga Wagga City Council is outlined in this report.

Phase 3: Power On

Partners report on progress against key actions in a six monthly survey. Partners access local and international knowledge and inspiration at the 2018 Power Partners Summit where Partners will be brought together to celebrate the high achieving towns and cities at the Power Partners Summit at Kiama in October.

Pledge Items

The varying pledge items around renewable energy, energy efficiency, sustainable transport and advocacy were discussed with the Executive Team and relevant internal stakeholders, with a top five chosen as shown in the table below:

PLEDGE ITEM	COST/BENEFIT & RESOURCING
Install renewable energy on Council buildings.	Council is planning to install 300kW of solar on the Civic Centre, Airport and Oasis as part of the Energy Performance Contract (pending Council resolution), and budgets have been identified. Council also has existing budgets to undertake smaller scale systems on appropriate sites. This action will result in energy savings for Council.
Roll out energy efficient lighting (particularly street lighting) across the Local Government Area.	The Energy Performance Contract will upgrade the 300 Council owned main streetlights. The ‘Southern Lights’ project that Council is currently part of aims to upgrade our 7000+ Essential Energy owned streetlights. Exact costs are unknown but the return on investment for LED streetlighting is generally excellent.
Support local community energy groups with their community energy initiatives.	Staff have been working with a local group for several years in an effort to facilitate community energy initiatives, and there is potential for this to be strengthened. This action item has the potential to provide economic benefits to both home owners and businesses in the Wagga Wagga Local Government Area, as well as delivering positive environmental outcomes.
Provide fast-charging infrastructure throughout the city at key locations for electric vehicles.	Council has an opportunity to allow a free EV charging station to be installed in the vicinity of the CBD. The proposal is at nil cost to Council, just provision of a car park space for peppercorn lease. An EOI process will be followed by Council to progress this. By providing this key infrastructure Council is encouraging the uptake of electric vehicles in the wider community.
Ensure Council fleet purchases meet strict greenhouse gas emissions requirements and support the uptake of electric vehicles (EV).	Council’s Policy regarding Executive and Lease Back Vehicles (POL076) currently includes a requirement that the passenger vehicle fleet will not include any vehicles that have a greenhouse rating of less than six out of ten, which has been the requirement since 1 July 2013. When this Policy is reviewed, a further assessment will be undertaken to determine whether this clause should be strengthened. While electric vehicles are generally more expensive to purchase, they are generally cheaper to run and maintain, along with key environmental benefits of reduced greenhouse gas emissions and air quality improvements. Given the high usage of the Council’s current carpooled vehicles (2 at the Civic Centre), it has been determined that an additional carpool vehicle is required, which can be funded from the Plant Replacement Reserve. A financial analysis is attached to this report. This analysis does not take into consideration increasing fuel prices, the cost of carbon, any avoided health costs to the community, or the corporate social responsibility image benefit to Council.

Financial Implications

Pledge Item	2018/19 Budget
Solar installations (EPC large sites)	Subject to separate report
Streetlighting (EPC)	Subject to separate report
Solar install (small sites)	$30K from Energy Initiatives budget ($103K current budget allocation)
Electric fleet vehicle	$45K from Plant Replacement Reserve
Charger for electric fleet vehicle	$5K from Energy Initiatives budget ($103K current budget allocation)

A financial analysis has been undertaken between the proposed electric vehicle (the new model will be available in Australia approximately March 2019) and a comparable internal combustion engine vehicle which is outlined in Attachment 1. This would result in a premium of up to $2900 a year for an electric vehicle. Depending upon the take‑up of electric vehicles over the coming years, the residual value of the vehicle may vary and potentially increase, therefore reducing the whole of life cost.

Policy and Legislation

N/A

Link to Strategic Plan

The Environment

Objective: We create a sustainable environment for future generations

Outcome: We demonstrate sustainable practices

Risk Management Issues for Council

N/A

Internal / External Consultation

N/A

Attachments

1 ⇩.

Financial Analysis of Vehicles

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-3

RP-3 MUSEUM REDEVELOPMENT FUNDING OFFER

Author: Madeleine Scully

Director: Janice Summerhayes

Analysis:

Council has received a funding offer from the NSW Government under the first round of the Regional Cultural Fund for the redevelopment of the Museum of the Riverina’s Botanic Gardens site.

The NSW Government has established the Regional Cultural Fund to support local communities to upgrade or develop cultural infrastructure to enable bold and exciting arts and culture that reflects the rich diversity of regional NSW.

This report provides information on the funding offer, conditions attached to the funding, proposed community engagement and expected milestone dates.

Recommendation

That Council:

a accept the State Government funding offer of $3,188,383 to deliver the Museum of the Riverina redevelopment project

b authorise the affixing of Council’s Common Seal to all relevant documents as required

c approve the budget variations contained within the financial implications section of this report for the 2018/19 financial year

Report

In the 2016/17 Long Term Financial Plan (LTFP) budget process Council committed $70,000 to complete a redevelopment plan for the Museum’s Botanic Gardens site. The recommendations from this plan informed the development of concept plans for a redevelopment of the site. This in turn formed the basis of the business case and funding application submitted through the first round of the Regional Cultural Fund.

The Museum of the Riverina redevelopment project is the result of a long-term investigation, which brings together practical solutions that will contribute toward the management, care and access to our cultural heritage collections in Wagga Wagga.

The Museum of the Riverina (Museum) operates across two locations. The Historic Council Chambers site, located in the heart of the City hosts an annual schedule of temporary and travelling exhibitions, education and public programs. The second location is known as the Botanic Gardens site. It is located in the suburb of Turvey Park and is located within the Botanic Gardens precinct. The Botanic Gardens site exhibits semi-permanent local history exhibitions and houses the Museum’s permanent collection holdings.

The Museum’s Botanic Gardens site is constrained in its ability to store and display its collection and increase visitation because of major shortcomings with the Museum building, access and site. The building has been adapted over the years as the Museum grew and community needs changed. The focus of this redevelopment project is an extension to the current building, modifications to the existing building and site landscaping. The redevelopment has three goals:

· Increase and enhance collection storage spaces to allow for more efficient workflows and a higher quality of care for the collection and the centralisation of the collection in one location;

· Improve visitor access and experience, improved displays and spaces for community engagement;

· Improve staff and volunteer workspaces, to allow for a more efficient working environment with improved safety, workflows and the provision of basic amenities.

The project is ready to commence detailed design from the start of the 2018/19 financial year. It is anticipated that construction works would commence in July 2019 and the redevelopment project would be completed by the end of the 2019/20 financial year.

See attachments – site concept plan, visualisations and elevations

A summary program identifying project milestone dates is provided below:

Event	Start	Finish		Cost
PHASE 1: PROJECT INITIATION	January 2017	29 June 2018
Masterplan (complete)	January 2017	31 July 2017		$50,000
Concept building design and consultation (complete)	July 2017	March 2018		$20,000
Project concept and brief (complete)	12 February 2018	3 April 2018		Complete
Grant submission process	3 April 2018	29 June 2018		nil
TOTAL Project initiation (Complete)				$70,000
REQUEST FROM RCF				$0
PHASE 2: PLANNING PHASE	2 July		24 June 2019
Project Management	2 July 2018	10 July 2020		$93,760
Tender for Detailed design	29 June 2018	25 September 2018		In-house
Predesign investigations	24 September 2018	27 September 2018		$165,375
Design and Drafting Process	15 October 2018	30 April 2019		$250,000
Tender for Contract Manager	1 May 2019	31 May 2019		In-house
Engage Contract Manager	31 May 2019	24 January 2020		$250,000
Procurement	25 March 2019	24 June 2019		In-house
Store and relocate impacted collections	28 May 2019	5 July 2019		$64,930
Exhibition development	7 January 2019	28 June 2019		$15,298
TOTAL Planning Phase				$839,363
PLUS Contingency				$ 109,546
$948,909
REQUEST FROM RCF				$839,851
PHASE 3: EXECUTION PHASE	2 July 2019	8 July 2020
Project Management	2 July 2018	10 July 2020		$93,760
Construction of building extension (including demolition)	12 July 2019	31 March 2020		$1,212,139
Extend shed and construct workspaces	12 July 2019	18 October 2019		$384,000
Landscaping (demolition, retaining walls, pathways, fencing and display spaces)	12 July 2019	24 January 2020		$381,133
Relocate objects to storage	18 October 2019	4 May 2020		$64,930
Exhibition development and installation	2 April 2020	28 June 2020		$15,193
TOTAL Execution phase				$2,151,155
PLUS Contingency				$306,330
$2,457,485
REQUEST FROM RCF				$2,348,532
PHASE 4: CLOSURE PHASE	8 July 2020	10 July 2020
Project closeout and review	8 July 2020	10 July 2020		In-house
TOTAL Closure Phase				$0
REQUEST FROM RCF				$0

Financial Implications

The $3,188,383 in funding offered will allow for the redevelopment of the Museum’s Botanic Gardens site. Council has been offered the entire sum of funding requested to complete this project. This is detailed in the table within this report.

The $3,188,383 capital project fully funded from grant funding will be added into the 2018/19 LTFP.

See attachment – Successful funding notification.

Policy and Legislation

N/A

Link to Strategic Plan

Community Place and Identity

Objective: We are proud of where we live and our identity

Outcome: We are a centre for arts and culture

Risk Management Issues for Council

The proposed redevelopment project of the Museum’s Botanic Gardens site will not be able to proceed without accepting this funding offer from the NSW State Government

Internal / External Consultation

In the 2016/17 LTFP budget process Council committed $70,000 to complete a redevelopment plan for the Museum’s Botanic Gardens site The goals of improving the Museum’s Botanic Gardens site and its facilities are supported by a range of stakeholders and the broader community. Stakeholder feedback has been sought throughout the planning process. Stakeholders will continue to be engaged throughout the detailed design process and construction works. In completing the Museum redevelopment plan for the Botanic Gardens site, staff worked in partnership with a working group. This group consisted of representatives from the Wagga Wagga & District Historical Society, the Museum Advisory Committee and involved cross directorate staff consultation and input throughout the planning process. The steering group was involved in the process of developing the redevelopment plan to ensure it aligned with the values of the community groups that were represented.

Attachments

1 ⇩.	Letter - Museum of the Riverina Redevelopment Project -Successful Funding
2 ⇩.	Museum Re Developement Project - Site Plan Landscape
3 ⇩.	Museum Re Development - 3D Visualisations
4 ⇩.	Museum Re Development - Elevations Proposed

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-4

RP-4 SALE OF LAND FOR UNPAID RATES

Author: Carolyn Rodney

Director: Natalie Te Pohe

Analysis:

In accordance with Section 713(2) of the Local Government Act 1993, Councils have the ability to sell properties with outstanding rates and charges balances in excess of five years. This report lists all properties whose rates are in excess of five years, with the properties categorised into either “potential sale” or “arrangements/other”.

Recommendation

That Council:

a continue to discuss and negotiate with property holders whose outstanding rates are greater than five years in an effort to arrange an acceptable payment plan

b if an acceptable payment plan with ratepayers is not able to be achieved, or is not adhered to, then pursuant to Section 713 of the Local Government Act 1993, sell the land and properties detailed in this report to recover unpaid rates, annual charges, interest and extra charges

c authorise the General Manager or their delegate, to set the reserve price for properties put to public auction or sold after public auction

d authorise the affixing of the Council Seal to the transfer documents in order to effect the transfer of ownership for properties sold by Council at or after the public auction for unpaid rates and charges

e receive a further report following the public auction, outlining the outcomes of each property sale

Report

Council raises in excess of $60 million in rates and annual charges each financial year. The below table illustrates the rates and charges raised, the amount outstanding at financial year-end, and the percentage outstanding.

	2012/13	2013/14	2014/15	2015/16	2016/17
Rates and Annual Charges Collectible - $’000	54,048	56,783	58,245	60,788	63,942
Rates and Annual Charges Outstanding - $’000	3,909	3,649	3,616	3,593	3,263
Rates and Annual Charges Percentage Outstanding*	7.23%	6.43%	6.21%	5.91%	5.10%

*2016/17 Benchmark:

Less than 5% Metro Council; Less than 10% Rural Councils.

NB: for the 2017/18 financial year, the wording for the rural category has been adjusted to include council’s categorised as regional councils - “Less than 10% Regional & Rural”.

Benchmark Source: Code of Accounting Practice

As can be seen from the above table, Council has been proactive in managing debt levels using a variety of debt recovery methods. The success of Council’s debt recovery methods has resulted in Council sitting well below the benchmark for a regional Council – 5.10% outstanding as at 30 June 2017 as compared to the target of less than 10% outstanding.

As a last resort, and in accordance with Section 713(2) of the Local Government Act 1993, Councils have the ability to sell properties with outstanding rates balances in excess of five years:

713 Sale of land for unpaid rates and charges

(2) A council may, in accordance with this Division:

(a) sell any land (including vacant land) on which any rate or charge has remained unpaid for more than 5 years from the date on which it became payable

Council undertook a sale of land for unpaid rates in 2017. The previous sale of land for unpaid rates was undertaken in 2010. It is proposed to conduct a sale of land auction on an annual basis as required.

Table 1: The sale of land process

Step	Task	Timeframe
1	Identification of properties whose rates accounts are outstanding for greater than 5 years	March 2018
2	Send final letters out to properties who have been categorised as “likely sales”, along with letters to adjoining owners for properties where owners are uncontactable.	April /May 2018
3	Obtain Council resolution for approval to list properties for sale under a Council Public Notice	12 June 2018
4	Public Notice – Newspaper and Gazette (section 715)	July 2018
5	General Manager certifies properties have greater than 5 years rates owing	November 2018 (at the latest, the day before public auction)
6	Public Auction to be held (being not more than 6 months and not less than 3 months from the publication in a newspaper of the advertisement and a convenient place for the sale)	November 17 2018 – Council Chambers (4 months from public notice)

Table 2: Categorisation of properties with rates outstanding greater than 5 years (See Confidential Attachment A provided under separate cover for individual property details):

5 Year Rates Outstanding	Number	Total Amount Owing As at 03/05/2018 $
Potential Sale of Properties
Final warning letter sent advising potential sale	2	31,060.31
Uncontactable owners, small parcels of land (laneways between properties etc.). To notify adjoining owners of sale of property – potential sale	6	24,654.60
Total - Potential Sale of Properties	8	55,714.91
Arrangements/Other
Prior payment arrangements negotiated. Continue to work with these 2 ratepayers^#	2	31,783.78
Negotiations with potential buyers after last year’s sale of land auction continuing/to be undertaken	2	25,217.41
Further investigation required - undefined properties, lane ways etc.	5	15,366.28
Total – Arrangements/Other	9	72,367.47
Total Properties Rates outstanding greater than 5 years	17	$128,082.38

# Staff will continue to monitor the two (2) payment arrangements agreed to over the coming months. If any of the agreed payments are not received, properties will be added back into the sale of land process in next years’ annual process.

As a comparison, the total outstanding balance of properties with rates and charges outstanding for greater than five years during last year’s sale of land process was $254,403.25 over 29 properties.

Prior to the public action, Council staff have, and will continue to work with the property owners (who make contact with Council) with the objective of either full payment of the outstanding account, or putting in place a satisfactory arrangement, which is allowable under Section 715 of the Local Government Act 1993:

715 Notice of proposal to sell land

(2) If, before the time fixed for the sale:

(a) all rates and charges payable (including overdue rates and charges) are paid to the council, or

(b) an arrangement satisfactory to the council for payment of all such rates and charges is entered into by the rateable person,

Financial Implications

Council officers have conducted all available recovery action methods for the outstanding debts. A sale of land for unpaid rates is considered the last remaining avenue available to Council to recover these outstanding amounts. The proceeds received from the sale of properties will reduce Council’s rates outstanding percentage (the percentage of rates outstanding versus the total rates collectible), which was 5.10% at 30 June 2017 (5.91% at 30 June 2016).

All proceeds of sale are paid to the Council and in accordance with Section 718 of the Local Government Act 1993 are to be discharged in the following order:

a) Reimbursement of all Council expenses associated with the sale, then:

b) Discharge of any rate or charge in respect of the land due to the Council, or any other rating authority, and any debt in respect of the land (being a debt which the Council has notice) due to the Crown.

Should insufficient funds be recovered to satisfy all rates, charges and debts, then a pro-rata of funds to debts occurs with all debts then deemed satisfied, which is ultimately writing off the outstanding balance.

Surplus funds (if any) are held within Council’s Trust Fund (separate bank account) pending discharge to persons having interest in the properties. Where no claim is forthcoming, the balance of sale proceeds is remitted to the State Government in accordance with the Unclaimed Moneys Act.

Policy and Legislation

Draft Debt Management Policy

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

The proposed sale of properties for outstanding rates is a contentious issue, with the potential for negative local media reports. Council officers have documented all correspondence (if any) between the Council and the property owner and as highlighted earlier, the selling of property is the last resort.

Internal / External Consultation

The Finance division have discussed the proposed sale of properties with Management.

Before selling land under Section 715 of the Local Government Act, the council must:

715 Notice of proposal to sell land

(1) Before selling land under this Division, the council must:

(a) fix a convenient time (being not more than 6 months and not less than 3 months from the publication in a newspaper of the advertisement referred to in paragraph (b)) and a convenient place for the sale, and

(b) give notice of the proposed sale by means of an advertisement published in the Gazette and in at least one newspaper, and

(c) take reasonable steps to ascertain the identity of any person who has an interest in the land, and

(d) take reasonable steps to notify each such person (and the Crown, if the land concerned is owned by the Crown) of the council's intention to sell the land under this Division..

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news

Media releases

Print advertising

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Involve

Collaborate

Attachments

1 .

Attachment A: CONFIDENTIAL 2018 Sale of Land for Unpaid Rates

This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: discussion in relation to the personal hardship of a resident or ratepayer.

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-5

RP-5 Wagga Wagga Polocrosse Club - Request for Financial Assistance - Section 356

Author: Carolyn Rodney

Director: Natalie Te Pohe

Analysis:

The Wagga Wagga Polocrosse Club (Club) has requested assistance from Council in relation to the provision of a mower for use at their facility. The purpose of this report is to recommend that Councillors provide assistance in the form of transferring ownership of a Council mower which is due for replacement in return for the Club (or nominee) contracting with Council to provide mowing services on Council land in the vicinity of the Club.

Recommendation

That Council:

a enter into an agreement with the Wagga Wagga Polocrosse Club (Club) subject to the conditions as outlined in this report

b delegate authority to the General Manager or their delegate to sign all necessary documents in regards to the agreement, under seal if required

c approve the budget variations as detailed in the budget section of this report

Report

The Wagga Wagga Polocrosse Club (Club) utilise the Euberta Polocrosse grounds for the Club’s polocrosse activities. At present, Council officers and contractors employed by Council undertake mowing at the Euberta recreational reserve and the property surrounding the Euberta Hall, along with the roadside vegetation surrounding both of these locations, with the Club mowing the Euberta Polocrosse grounds.

The Club has requested Council assistance in relation to the provision of a mower to the Club. Council has a regular plant replacement program which applies to Council mowers. A mower which is scheduled for replacement is in reasonably good condition and suitable for the club’s requirements. After recent discussions with Councillors, Council staff and Club representatives over the past few months, it is recommended that Council transfer ownership of the mower to the Club in return for the Club contracting with Council to perform mowing services in the vicinity of the Club premises. The terms of agreement which are recommended to Council are as follows:

· Council provides a one-off gift to the Club of a used mower which has a current estimated market value of $7,000

· the Club (or a nominee of the Club) is engaged by Council as an independent contractor to provide routine mowing services at the following locations:

· Euberta Polocrosse grounds

· Euberta recreational reserve and surrounding roadside vegetation

· the property where the Euberta Hall is located and surrounding roadside vegetation

· The Club agrees to mow the above locations as required for a period of three years. The timing of the work will be at the discretion of the Club with Council to have the right to direct the Club to undertake mowing if the Council forms the reasonable opinion that the areas are overgrown.

· The Club will ensure that all people who are involved in the delivery of the mowing contract have been inducted by Council to the Council sites prior to any mowing activities being undertaken on the sites.

· The Club will be responsible for all aspects of the mowing contract including workplace health and safety and public liability.

· Consistent with Council policy, the Club must hold current public liability insurance at a $20 Million minimum together with voluntary workers insurance (assuming the contracted work is be performed by volunteers) or workers compensation insurance, as appropriate.

· Upon execution of the agreement ownership of the mower will transfer to the club absolutely.

· Council shall not be responsible for providing funding and/or providing a replacement mower to the club at any time in the future except pursuant to a further written agreement which is approved by Council.

While not the purpose of this report, it is noted Council is engaged in discussions with the Club for the provision of capacity to irrigate the facility. To date, it is understood that the Club are sourcing more information about this initiative before approaching Council formally.

The irrigation of the fields is seen as a positive outcome and Council will continue to work co-operatively with the Club in the pursuit of this goal. Once a firm concept has been developed, it is anticipated that Council will be requested to provide some funding towards the establishment of the irrigation. If this eventuates, the mowing contract with the Club could be extended for a further period of time to reflect the Council contribution of funds.

Financial Implications

The Club’s request includes the mowing of the Euberta recreational reserve, the property where the Euberta Hall is located, along with both surrounding roadside vegetation areas. If the Club’s request for a provision of a mower is successful, there will be savings within the Parks operational budget, as Council staff and/or contractors employed by Council will not be required to perform the mowing. The estimated expenditure on mowing activities at Euberta is approximately $4,008.75 per annum.

It is proposed to fund the one-off gift (which has a current market value of $7,000) from within the Parks operational budget. In lieu of Council staff and contractors not having to complete the Euberta mowing, in future years the equivalent budget will be redirected to new parks that have recently been developed in new growth areas.

Policy and Legislation

Section 356 of the Local Government Act 1993, and Council’s POL 078 Financial Assistance Policy are relevant to this request.

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

Risk Management Issues for Council

Council staff have attempted to mitigate the potential risk to Council by ensuring that the agreement between Council and the Club clearly specifies that the Club is ultimately responsible for any costs incurred with the mower, along with a requirement of Council for the Club to hold public liability insurance of $20 million minimum.

There is the risk that by providing this funding to a sporting organisation, it sets a precedent for other community organisations to put forward submissions to Council for the organisation to perform similar activities currently managed and undertaken by Council staff. There is also a risk that Council loses some control over the standard of mowing and maintenance undertaken at these locations. It is imperative that Council staff ensure that any agreement is adhered to, which includes the agreed level of service and standard. The proposed agreement with the Club outlines these requirements in the recommendation of this report.

Internal / External Consultation

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

Relevant stakeholders were consulted in the assessment of this request.

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-9

RP-9 ENVIRONMENTAL INVESTIGATIONS - LOT 2 DP 1008050 TRAVERS STREET, WAGGA

Author: David Butterfield

Director: Natalie Te Pohe

Analysis:

The purpose of this report is to obtain Council endorsement for a budget variation relating to environmental land investigations.

Recommendation

That Council:

a agree to undertake the environmental investigations as set out in the body of the report

b approve the budget variation detailed in the financial implications section of the report

Report

Reference is made to Council owned operational land located at Lot 2 DP 1008050 in Travers Street, Wagga Wagga. The land comprises 2.97 hectares of undeveloped relatively flat land zoned R3 (Medium Density Residential).

Due to the proximity to Council’s former landfill site at Narrung Street, Wagga Wagga, the site, the former landfill site, land in the Narrung Street and Wiradjuri residential precinct adjoining the former landfill site and/or the former saleyards site, have been listed Council’s Potentially Contaminated Land Register.

It is noted that aerial imagery and preliminary investigations indicate Lot 2 DP 1008050 is not known to have been actively used for either landfill or saleyard purposes. However, contamination concerns largely relate to migration of gas and groundwater contamination from the former adjoining uses.

The following table details investigative reports to date and further investigations required to confirm suitability of the site for residential use or other uses permitted in the R3 zone.

August 2015 – electromagnetic survey by Terrabyte Services. This report identifies soil characteristics including conductivity which are a useful indicator for targeted soil investigations.	Cost $4,125
October 2016 – Preliminary Contamination Assessment by McMahon Earth Science. In part, the report relied on data from the 2015 electromagnetic survey. The report concluded the land was “deemed suitable for use as a residential site, without risk to human health or the environment.” In July 2017 the EPA introduced their Contaminated Land Consultant Certification Policy. McMahon Earth Science do not have the appropriate certification so the report requires review by a certified consultant so it can be relied upon as a pre-requisite to an EPA site audit.	Cost $5,381.81
Review of McMahon Earth Science Preliminary Contamination Assessment by a certified contaminated land consultant	Estimated cost $5,000
Further site investigation, remediation and/or development of a site management plan by a certified consultant (if required).	Cost unknown
Site audit by an EPA accredited site auditor.	Estimated cost $45,000

Confirmation of suitability via the site audit will enable Council to consider options including subdivision, re-zoning, development, or sale of the land (subject to Council approval and appropriate funding).

Council officers will seek quotes from suitably qualified practitioners for the required investigations. No local practitioners currently have the necessary certification to undertake either the review of the Preliminary Contamination Assessment or site audit.

Council is requested to approve a budget variation to fund the abovementioned assessments during the 2017/18 financial year. If the initial assessments identify the requirement for a detailed site investigation, development of a remediation action plan, remediation works, or validation before progressing with the site audit a further report will be presented to Council.

It is noted this report does not relate to land which has been mooted as an alternative caravan park or eco accommodation site. These sites are being investigated separately and accordingly separate reports will be provided to Councillors on these sites.

Financial Implications

Costs incurred to date for preliminary site investigations are $9,506.00.

Due to the location of the site being in close proximity to a previously used waste facility, it is proposed to fund the $50,000 budget variation for the assessment and site audit from the Solid Waste Reserve.

If any remediation works are required on the site, a further report will be submitted to Council.

Policy and Legislation

Contaminated Land Management Act 1997

Contaminated Lands Policy - POL 030

Link to Strategic Plan

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

Risk Management Issues for Council

N/A

Internal / External Consultation

Council’s Environment Directorate

Environmental Protection Authority

Councillor Workshop – Property Disposal - 30 April 2018

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Dan Hayes

· Cr Vanessa Keenan

· Cr Rod Kendall

· Cr Kerry Pascoe

Council Workshop – Property Disposal - 15 May 2017

· Cr Greg Conkey OAM (Mayor)

· Cr Dallas Tout (Deputy Mayor)

· Cr Yvonne Braid

· Cr Rod Kendall

· Cr Dan Hayes

· Cr Tim Koschel

· Cr Kerry Pascoe

Attachments

1 ⇩.

Location Map - Lot 2 DP 1008050 - Traver Street, Wagga

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. M-1

Committee Minutes

M-1 Riverina Regional Library Advisory Committee Meeting - 28 March 2018

Author: Robert Knight

General Manager: Peter Thompson

Analysis:

The Riverina Regional Library (RRL) Advisory Committee meeting was held on 28 March 2018. Minutes of the meeting are attached.

Recommendation

That Council:

a receive and note the minutes of the RRL Advisory Committee Meeting held on 29 March 2017

b endorse the draft RRL Management Plan 2018/19

c endorse the draft RRL Deed of Agreement 2018-2022

d endorse the appointment of Executive Council 2018-2022

Report

RRL Advisory Committee Minutes

The RRL Advisory Committee meeting was held on 28 March 2018. Minutes of the meeting are attached.

RRL Management Plan 2018/19

The RRL Deed of Agreement requires the RRL Management Plan to be endorsed by the Executive Council by 30 June each year. The draft RRL Management Plan 2018/19 was endorsed by the RRL Advisory Committee meeting held on 28 March 2018 and is included as an attachment.

The RRL Management Plan aggregates the RRL organisational planning and financial mechanisms to provide an overview of the service provision intent of the organisation. It comprises the following documents for endorsement by the Executive Council:

· RRL Deed of Agreement 2018-2022

· Draft Member Council Contributions 2018/19

· Draft RRL Budget 2018/19

· Draft RRL Fees and Charges 2018/19

Appointment of Executive Council 2018-2022

Riverina Regional Library (RRL) operates under s12(1) of the Library Act 1939, which provides as follows:

12 Agreements relating to local libraries

(1)

(a) Two or more local authorities may enter into an agreement whereby the local authority of one area undertakes the function of providing, controlling and managing libraries, library services or information services within the area or areas of the other local authority or local authorities.

(b) Any such agreement shall specify the terms and conditions upon which the libraries, library services or information services shall be so provided, controlled and managed.

(c) The local authority undertaking the function of providing, controlling and managing libraries, library services or information services pursuant to an agreement under this subsection shall have, in relation to the area or areas of the other contracting local authority or contracting local authorities, such of the powers and duties of a local authority relating to the provision, control and management of libraries, library services and information services as may be delegated to it by the agreement.

Accordingly, the Riverina Regional Library Deed of Agreement (s7) requires the appointment of an Executive Council prior to the adoption of a new Deed of Agreement, usually every 4 years.

Wagga Wagga City Council (WWCC) has filled the role of Executive Council since the initiation of the Riverina Regional Library (RRL) in 1978. This has been an effective arrangement for the administration of RRL, which is founded in the development of mutual respect between all member Councils, ensuring that WWCC supports and enacts the decisions of the RRL Advisory Committee.

Given the historic and ongoing success of the RRL administrative arrangements, it is recommended that WWCC be appointed to the role of Executive Council of RRL for the period July 2018 – June 2022, subject to the agreement of Council.

RRL Deed of Agreement 2018-2022

The current 2012-2018 iteration of the RRL Deed of Agreement expires on 30 June 2018. A detailed review of the current Agreement has been undertaken, resulting in the recommendation of a number of minor amendments that reflect various operational changes across the organisation. The proposed amendments do not change the intent of the document, and mainly simplify language, remove ambiguities and redundant clauses, and clarify the separation of responsibilities of all parties to the agreement.

The draft revised Deed of Agreement was sent to the Public Library Services Division of the State Library of NSW (PLS) for review to ensure that the proposed changes do not compromise the legality of the document in relation to the Library Act 1939.

The State Library has since responded with confirmation that the draft revised Deed of Agreement is consistent with the relevant sections of the Library Act (s11 and s12).

Financial Implications

The RRL Executive Council is paid an annual administration fee for the provision of financial, fleet management, human resource management, risk management and a variety of other services to ensure the effective operation of RRL. The administration fee is $73,683 in 2018/19 and increases by rate pegging annually.

The Riverina Regional Library Draft Budget 2018/19 is based on contributions due to be received from member Councils and provides a balanced outcome.

Based on the agreed RRL funding model, WWCC’s member contribution to Riverina Regional Library for 2018/19 will be $1,266,756. WWCC currently has $1,259,273 in the draft budget for the 2018/19 year, which is $7,483 less than the $1,266,756 RRL member contribution.

Policy and Legislation

RRL Deed of Agreement 2018-2022

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

Risk management in all functions forms part of the RRL business model as outlined in the RRL Management Plan 2017/18. No specific issues identified.

Internal / External Consultation

Internal consultation has been undertaken with Council’s Finance Department.

External consultation has been undertaken with RRL Member Councils and Branch Library Managers.

Attachments

1 ⇩.	RRL Advisory Committee Meeting Minutes - 28 March 2018
2.	Draft RRL Management Plan 2018/19 - Provided under separate cover
3.	Draft RRL Deed of Agreement 2018-2022 - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. M-2

M-2 TRAFFIC COMMITTEE MINUTES - 10 MAY 2018

Author: Bill Harvey

Director: Caroline Angel

Analysis:

The Local Traffic Committee met on 10 May 2018. At this meeting, Traffic Committee considered twenty reports.

The Minutes of the meeting are attached for Councillors’ reference.

Recommendation

That Council:

a receive the minutes of the Traffic Committee Meeting held on 10 May 2018

b endorse the recommendations of the Traffic Committee

c approve the budget variations included in this report

Report

The table below provides a summary of each item’s risk and budget implications in particular:

No.	ITEM	UNMITIGATED RISK RATING	ESTIMATED COST ($)	FUNDING SOURCE
RP1	Level of Service at Intersections in Wagga Wagga	Nil	0	Not Required – Design is complete
RP2	Brookong Avenue – Introduction of Timed Parking near Docker Street	Nil	0	Not Required
RP3	Good Talk Run for 32 – On Street Event	High	0	Funded by Organiser
RP4	Mortimer Place – Request to Mark Parking Bays	Nil	0	Not Required
RP5	Fernleigh Road – Parking Restrictions near Number 196 - Deferred from 8 March 2018	Nil	0	Not Required
RP6	Morgan Street – Disability Parking Spaces and No parking Zone	Medium	0	Not Required
RP7	Copland Street – Line Marking on Eastern End	Medium	1,100	Lines and Signs
RP8	Copland street – No Parking at Number 297	Medium	300	Lines and Signs

Items of Particular Interest

RP-1 deals with the level of service at various intersections. A recommendation from that item is for a design to be prepared for a roundabout at the intersection of Plumpton and Gregadoo Roads. Such a design has been completed.

RP-2 deals with a request for four timed parking spaces on Brookong Avenue. Traffic Committee did not recommend the establishment of those spaces. A request has been made for a report dealing with on-street parking, including mobility parking scheme spaces, throughout the Health Precinct with a view to correcting deficiencies through the whole area.

There were no other items of particular interest that were dealt with by Traffic Committee at this meeting.

Financial Implications

The below table shows the budget required, and the current available budget for the proposed funding source for each of the items requiring funding:

Item

Total Budget Required

Proposed Funding Source

Current Proposed Funding Source Budget

Current Funding Source Expenditure including commitments as at 30 April 2018

Current Available Budget

RP-7 RP-8

$1,100

$300

Lines and Signs

$330,393

$301,325

$29,068

Policy and Legislation

N/A

Link to Strategic Plan

Safe and Healthy Community

Objective: We are safe

Outcome: We promote safety and safe behaviours

Risk Management Issues for Council

N/A

Internal / External Consultation

The Traffic Committee consists of a Councillor, NSW Police, Roads and Maritime Services and a representative of the Local Member. Representatives from Council’s Infrastructure and Planning staff provide advice to the Committee. Representatives from other agencies and entities may be invited to attend meetings as required.

Attachments

1 ⇩.

Traffic Committee Minutes - 10 May 2018

Reports submitted to the Ordinary Meeting of Council to be held on Tuesday 12 June 2018.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Dan Hayes

Councillor Vanessa Keenan

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Dallas Tout

In Attendance

General Manager (Mr P Thompson)

Director Finance (Mrs N Te Pohe)

Director Commercial Operations (Ms C Angel)

Manager Audit, Risk & Governance (Mrs N Johnson)

Manager Community Services (Mrs M Scully)

Manager Finance (Mrs C Rodney)

Manager City Strategy (Mr T Kell)

Manager Executive Support (Mr S Gray)

Manager City Development (Mr P O’Brien)

Manager Technical & Strategy (Mr P Ross)

Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)

Social Planning Coordinator (Ms L Saffery)

Communications & Engagement Officer (Mr J Lang)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

An apology for non-attendance was received and accepted for Director Community, Mrs J Summerhayes on the Motion of the Mayor, Councillor G Conkey OAM.

CARRIED

LEAVE OF ABSENCE

Council noted a leave of absence that was granted at the 26 March 2018 Ordinary Council meeting to Councillor P Funnell (23 March 2018 to 29 May 2018 inclusive).

18/151 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That Council grant a leave of absence for Councillor K Pascoe for 28 May 2018.

CARRIED

CONFIRMATION OF MINUTES

CM-1 Ordinary Council Meeting - 14 May 2018

18/152 RESOLVED:

On the Motion of Councillors R Kendall and T Koschel

That the Minutes of the proceedings of the Ordinary Council Meeting held on 14 May 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Declarations Of Interest

Councillor R Kendall declared a Significant, Non-Pecuniary Interest in RP-7 STRONGER COUNTRY COMMUNITIES FUND - ROUND 1 the reason being that he is the Chair of the Leisure Company and vacated the chamber during its consideration.

Councillor V Keenan declared a Non-Significant Non-Pecuniary Interest in RP-4 Financial Performance Report as at 30 April 2018 the reason being that a former client of hers from 2 years ago is mentioned in the variations and remained in the chamber during its consideration.

Councillor V Keenan declared a Non-Significant Non-Pecuniary Interest in CONF-2 ADDITIONAL EVENT FUNDING REQUESTS the reason being that she was involved in organising a Predecessor Event requesting funding and remained in the chamber during its consideration.

Councillor D Hayes declared a Non-Significant Non-Pecuniary Interest in CONF-2 ADDITIONAL EVENT FUNDING REQUESTS the reason being that he was a volunteer extra in The Merger and remained in the chamber during its consideration.

PUBLIC DICUSSION FORUM

RP-5 MARVELOO

· Mrs Kerein Mullins – Speaking in favour of the report

RP-8 ACTIVE TRAVEL PLAN

· Mrs Lisa Glastonbury – Speaking in favour of the report

· Mr Ray Loiterton – Speaking in favour of the report

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

18/153 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council bring forward consideration of the following matter to follow the public discussion forum:

· RP-5 MARVELOO

· RP-8 ACTIVE TRAVEL PLAN

CARRIED

RP-5 MARVELOO

18/154 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council note this report regarding the location of the mobile Marveloo adult laydown change facility as described in this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-8 ACTIVE TRAVEL PLAN

18/155 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a endorse the proposed routes for public exhibition as identified within the Wagga Wagga Revised Proposal for Routes document

b use the outcomes of the consultation to complete the business case required for the NSW State Government project assurance review

c note that a further report will be provided to Council on the outcome of the gateway assessment process which will also provide further information regarding the detailed budget

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1 NOTICE OF MOTION - PARKING IN THE HEALTH PRECINCT

18/156 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council staff bring forward a report to:

a assess the current and known future level of disabled parking bays within the health precinct; and

b examine the variety of current and known future timed parking bays to ensure they are meeting the needs of business and service operators/staff, clients and customers, and residents in the health precinct

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

NOM-2 NOTICE OF MOTION - Central Business District (CBD) Parking

18/157 RESOLVED:

On the Motion of Councillors V Keenan and T Koschel

That Council staff present a report to the 23 July 2018 Council Meeting outlining a strategy that identifies a roll out plan as well as a high level outline of the costs to implement marked parking bays across the CBD.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

PROCEDURAL MOTION - ENGLOBO

18/158 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That RP-6 and RP-10 be adopted as recommended in the business papers.

CARRIED

REPORTS FROM STAFF

RP-1 DA17/0751 - MULTI-DWELLING HOUSING (3 x 2 STOREY UNITS) WITH COMMUNITY TITLE SUBDIVISION AT 79 CRAMPTON STREET, WAGGA WAGGA, NSW 2650. LOT B DP11173

18/159 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council approve DA17/0751 for Multi Dwelling Housing consisting of 3 x two storey dwellings with community title subdivision at 79 Crampton Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-2 DA18/0169 - Multi-dwelling housing (4 x 2 Storey Units) with Community Title Subdivision at 17 Higgins Street, Wagga Wagga NSW 2650. Lot 30 DP 225843

18/160 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That Council approve DA18/0169 for Multi-Dwelling Housing consisting of 4 x two storey dwellings with community title subdivision at 17 Higgins Avenue, Wagga Wagga NSW 2650 subject to conditions outlined in the Section 4.15 Assessment Report.

CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-3 ADDITIONAL REPRESENTATION FOR THE SOUTHERN JOINT REGIONAL PLANNING PANEL (SJRPP)

18/161 RESOLVED:

On the Motion of Councillors D Hayes and V Keenan

That Council appoints an additional alternate representative to the Southern Joint Regional Planning Panel (SJRPP).

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Councillor Dan Hayes nominated The Mayor, Councillor Greg Conkey OAM.

The Mayor, Councillor Greg Conkey OAM accepted the nomination.

The Mayor, Councillor Greg Conkey OAM was duly appointed as Councils alternate representative to the Southern Joint Regional Planning Panel (SJRPP).

RP-4 Financial Performance Report as at 30 April 2018

18/162 RESOLVED:

On the Motion of Councillors T Koschel and R Kendall

That Council:

a approve the proposed 2017/18 budget variations for the month ended 30 April 2018 and note the balanced budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993:

i) Mark Hughes Foundation $ 85.00

d note details of the external investments as at 30 April 2018 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-5 MARVELOO was moved forward for consideration following the public discussion forum.

RP-6 Suspension of Alcohol Free Zone - Lost Lanes Event

18/163 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That Council endorse the suspension of the Alcohol Free Zone in Cadell Place for the duration of the Lost Lanes festival to be held Saturday 23 June 2018 from 4pm to 10pm.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-7 STRONGER COUNTRY COMMUNITIES FUND - ROUND 1

Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:41pm.

18/164 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council:

a accept the State Government grant offer of $1,514,672 of funding through the Stronger Country Community Fund

b note that further reports will be provided to Council on potential partnerships with sporting and community groups for the delivery of the identified projects

c enter into a funding agreement with the Leisure Company to provide a $50,000 contribution from the grant funding towards the construction of an adult laydown change facility in Peter Street, in accordance with the grant application

d authorise the affixing of Council’s Common Seal to all relevant documents as required

e approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
T Koschel
D Tout

Councillor R Kendall re-entered the chamber, the time being 6:42pm.

RP-8 ACTIVE TRAVEL PLAN was moved forward for consideration following the public discussion forum.

RP-9 Disabled Access to Waterways

18/165 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council defer consideration of Disabled Access to Waterways until completed.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

RP-10 LIVVI'S PLACE PLAYGROUND - FINAL DESIGN AND LAYOUT

18/166 RESOLVED:

On the Motion of Councillors R Kendall and V Keenan

That Council:

a receive and note the report

b approve the budget variation as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

COMMITTEE MINUTES

M-1 AIRPORT ADVISORY COMMITTEE MEETING - 1 MAY 2018

18/167 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council defer consideration of AIRPORT ADVISORY COMMITTEE MEETING - 1 MAY 2018 until the next available Council meeting.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with notice were raised and will be addressed in the next available Business paper:

1. Councillor Hayes requested further information regarding online applications for temporary food stalls, in particular for the Fusion event as a lot of stall holders do not have English as their first language. What support or notification will be given to these stall holders to potentially fill out the online forms.

2. Councillor Kendall stated that there are very poor disabled facilities, in particular there is not one single laydown facility on both the Hume Highway and the Barton Highway travelling from Wagga to Sydney and Wagga to Canberra. What role can Council play in encouraging Roads and Maritime Services (RMS) to provide laydown facilities at regular intervals along those major arterial roads that they are responsible for.

closed COUNCIL

18/168 RESOLVED:

On the Motion of Councillors D Hayes and Y Braid OAM

That the Council now resolve itself into a Closed Council, the time being 6.47pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

CONFIDENTIAL REPORTS

CONF-1 SALE OF COUNCIL PROPERTIES AT FOREST HILL

18/169 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a note that 112 -114 Tarcutta Street sold for $625,000 in June 2015

b note the sale of the properties identified in the body of this report as parcels C, D, E and F are no longer proceeding in the manner identified in the report dated 30 June 2014

c approve the budget variation/s as detailed in the budget section of the report

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

CONF-2 ADDITIONAL EVENT FUNDING REQUESTS

18/170 RESOLVED:

On the Motion of Councillors V Keenan and R Kendall

That Council:

a endorse hosting the Regional Arts NSW (RANSW) event outlined in the body of this report

i note that Council’s contribution and venue waivers will be subject to a further report

b authorise the General Manager or their delegate to enter into an agreement with The Merger Productions (TMP) to provide $10,000 in funding towards the Wagga Wagga launch of their film, The Merger

c receive a further report providing further clarification outlining the funding sources that give effect to (a) and (b)

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
D Hayes
V Keenan
R Kendall
T Koschel
D Tout

Reversion to open COUNCIL

18/171 RESOLVED:

On the Motion of Councillors V Keenan and T Koschel

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.08pm.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.11pm.

…………………………………………………..

MAYOR

REF	RESOLUTION NO	RESOLUTION DATE	MATTER
1	16/179.5	11/07/2016	WAGGA WAGGA CITY COUNCIL CROWN RESERVES RESERVE TRUST LICENCE TO WIREFREE BROADBAND PTY LTD
2	16/195	25/07/2016	PROPOSED VARIATION - AIRPORT SUB-LEASE TO MAGUIRE
3	16/208	08/08/2016	LEASE RENEWAL TO AUSTRAK PTY LTD
4	17/188	26/06/2017	PCYC YOUTH HUB PROPOSAL
5	17/155	22/05/2017	CANCELLATION OF RIGHT OF CARRIAGEWAY - LOT 2 DP 1138428 - STURT STREET, WAGGA WAGGA
6	17/154	22/05/2017	COMPULSORY ACQUISITION OF MAXWELL FIRE BRIGADE STATION SITE
7	17/299	28/08/2017	PROPOSED LEASE TO THE AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED
8	17/324	23/10/2017	CREATION OF ESSENTIAL ENERGY ELECTICAL EASMENT CSU PLAYHOUSE
9	17/375	23/10/2017	PROPOSED SUB-LEASE TO ENCORE AVIATION PTY LTD – HANGAR SITE 225 – WAGGA AIRPORT
10	17/365	27/11/2017	PROPOSED ASSIGNMENT OF LEASE - AUSTRALIAN LONG DISTANCE OWNER DRIVERS ASSOCIATION INCORPORATED TO THE TARCUTTA TRANSPORT AND FARMING MUSEUM INCORPORATED
11	17/377	21/11/2017	PROPOSED EASEMENT FOR DRAINAGE OVER LOT 2 DP 702230 AT BOOROOMA
12	17/400	18/12/2017	PROPOSED ACQUISITION OF LAND AT CRAMPTON STREET FOR ROAD PURPOSES
13	18/018	29/01/2018	RENEWAL OF COMMUNITY, CULTURAL AND SPORTING AGREEMENTS
14	17/046	27/02/2017	PROPOSED ESTABLISHMENT OF A DETENTION BASIN LOT 2 DP702330 AT BOOROOMA
15	18/049	26/02/2018	PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE – LIGHT AIRCRAFT PRECINCT 17
16	18/066	26/02/2018	PROPOSED AIRPORT SUB-LEASE RENEWAL TO BP AUSTRALIA PTY LTD
17	18/080	26/03/2018	PROPOSED LICENCE AGREEMENT TO THE WAGGA WAGGA WOMEN'S SHED INC
18	18/142	23/04/2018	PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA