Ordinary Meeting of
Council
To be held on
Tuesday
12 June 2018
AT 6.00pm
Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Tuesday 12 June 2018 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
Mayor Councillor Greg Conkey OAM |
Deputy Mayor Councillor Dallas Tout |
Councillor Yvonne Braid |
Councillor Paul Funnell |
Councillor Dan Hayes |
Councillor Vanessa Keenan |
Councillor Rod Kendall |
Councillor Tim Koschel |
Councillor Kerry Pascoe |
|
|
|
QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Reports submitted to the Ordinary Meeting of Council to be held on Tuesday 12 June 2018.
Ordinary Meeting of Council AGENDA AND BUSINESS PAPER
Tuesday 12 June 2018
ORDER OF BUSINESS:
CLAUSE PRECIS PAGE
PRAYER 3
ACKNOWLEDGEMENT OF COUNTRY 3
APOLOGIES 3
CONFIRMATIONS OF MINUTES
CM-1 Ordinary Council Meeting - 28 May 2018 3
DECLARATIONS OF INTEREST 3
Reports from Staff
RP-1 Children's Festival 4
RP-2 CITIES POWER PARTNERSHIP - PLEDGE ITEMS 11
RP-3 MUSEUM REDEVELOPMENT FUNDING OFFER 16
RP-4 SALE OF LAND FOR UNPAID RATES 25
RP-5 Wagga Wagga Polocrosse Club - Request for Financial Assistance - Section 356 30
RP-6 Live Life Get Active Program 33
RP-7 PROPOSED LICENCE RENEWAL TO WAGGA WAGGA NETBALL INCORPORATED 40
RP-8 AFFIXING OF COUNCIL'S COMMON SEAL 43
RP-9 ENVIRONMENTAL INVESTIGATIONS - LOT 2 DP 1008050 TRAVERS STREET, WAGGA 45
RP-10 NSW Public Libraries Association SWITCH 2018 Conference 49
RP-11 AUSTRALIA DAY COMMUNITY COMMITTEE - APPOINTMENT OF COUNCILLOR 51
RP-12 Response to Questions/Business with Notice 53
Committee Minutes
M-1 Riverina Regional Library Advisory Committee Meeting - 28 March 2018 55
M-2 TRAFFIC COMMITTEE MINUTES - 10 MAY 2018 64
M-3 Audit, Risk and Improvement Committee Minutes - 11 May 2018 72
QUESTIONS/BUSINESS WITH NOTICE 82
Confidential Reports
CONF-1 RFP2018-554 - WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 UPDATE 83
CONF-2 PURCHASE OF THE AUSTRALIAN GAS LIGHT LANDFILL GAS ASSETS AT GREGADOO WASTE MANAGEMENT CENTRE 84
CONF-3 QANTAS GROUP PILOT ACADEMY 85
CONF-4 RFQ2018-546 Conduct Review Panel 86
CONF-5 RFT2018-27 PRINT MEDIA COUNCIL NOTICES 87
CONF-6 Technology Choice Area Switch - Bomen Industrial Hub 88
CONF-7 RFT2017/12 HIRED PLANT, FLEET AND EQUIPMENT - REFRESH 89
CONF-8 PROPOSED ACQUISITION OF LAND AT DOCKER STREET FOR ROAD PURPOSES 90
CONF-9 Telstra Location Insights – EvoCities Proposal 91
Confirmation of Minutes
CM-1 Ordinary Council Meeting - 28 May 2018
That the Minutes of the proceedings of the Ordinary Council Meeting held on 28 May 2018 be confirmed as a true and accurate record.
|
1⇩. |
Council Meeting - Minutes - 28 May 2018 |
92 |
RP-1 Children's Festival
Author: Fiona Hamilton
Director: Janice Summerhayes
Analysis: |
A new event targeting families with children was discussed at the Councillors workshop on Events and Tourism held 3 April 2018 and has been included in Council’s business planning budget process. This report presents further background information relating to the new event, to be named “Spring Jam”.
The vision is to grow the festival offering into a multi-day regional children’s festival, providing a unique experience to families within the region, as well as visitors to the City. In line with this vision Council staff will apply for Incubator Funding in the next round through Destination NSW Regional Flagship Events Program for the 2019 event. This new children’s festival replaces the Little Big Day Out (LBDO) event. This is in response to a review of LBDO of which the same model has been in place for 15 years, without any change to the current context of children’s offerings in our City. The review has provided the opportunity to align a children’s festival with Council’s Community Strategic Plan, and provide new experiences that can meet residents and regional visitor’s needs alike.
The inaugural festival will be held at the Botanic Gardens on Saturday 13 October 2018 from 9am – 4pm. |
That Council note this report detailing the delivery of a new children’s festival, “Spring Jam”, for the city to be held at the Botanic Gardens on Saturday 13 October 2018. |
Report
An analysis of children event offerings in the city and region has determined there is a product-offering gap in terms of a children’s festival with appeal to both residents and visitors, and therefore this provides for an opportunity for the City to build a major children’s festival in the region.
There is currently no major children's festival offering within the Riverina Murray and surrounding regions. To meet this identified gap a new children’s festival is programmed to meet both the need of the city's residents and that of visitors to the city during the September/October school holiday period. This festival aligns to Council’s Community Strategic Plan (CSP) through providing opportunities for connection and alignment to the objective of “creating value add to the economy through tourism”.
The inaugural festival will take place at the Botanic Gardens on 13 October 2018 between 9am and 4pm, and will feature five festival zones targeting children aged between 2-12 years old and their families.
The location of the festival, at the Botanic Gardens, creates connections to our community’s residents who live in the surrounding suburbs of Turvey Park, Ashmont, Kooringal, Tolland and Mt Austin with the event in walking distance to many of these neighbourhoods. The event further activates this family friendly space following on from the 50th birthday celebrations programming during 2018.
Event offerings in the festival zones will include a variety of interactive activities and workshops to engage children and adults, alongside roving performances and food and beverage options. The festival program, while predominantly free, will incorporate two ticketed performances by a nationally recognised children’s performer located under a ‘big top’ style tent, the ticket sales will subsidise the associated performance fees.
The vision is to grow this one-day offering into an iconic regional children’s festival providing shared experiences for children, families/carers and will offer engaging workshops/skill development in activities not easily accessible to families living in a regional area. The festival will feature both local artists and performers along with other non-local professional creative practitioners.
The festival’s objectives are to:
· create social and cultural impact by collaborating with professional creative practitioners to engage with the community and provide an offering to both local residents and visitors to the city that is not currently available in our region
· deliver a new event with the ambition to build it into a major event for the city to maximise tourism and economic benefits
· strengthen the position of Wagga Wagga as a family friendly destination with a variety of quality activities
· increase visitor length of stay in the City
The new festival was proposed as part of Council’s business planning budget process and was discussed at the Councillors workshop on Events and Tourism held 3 April 2018. This event replaces Little Big Day Out (LBDO) that has run for 15 years. In reviewing LBDO the gap analysis showed that the event offering did not align to the target audience 2-12 years, rather it only catered for 2-6 years. When LBDO was first established, there were limited children events in Wagga Wagga or other operators to provide an event for young children. In that context, LBDO for some time did serve well to meet the needs of the community. However, there are now many events/activities targeting pre-school aged children through private and not for profit organisations, including school holiday programs through Council’s cultural facilities. In review of LBDO the opportunity to renew the offering that caters to children up to 12 years, as well as including a broader range of external providers, has been identified. To address this opportunity the attached background paper further describes the vision of building a new iconic regional children’s festival for the City and the region alike.
In order for this festival to grow as part of the City’s major event strategy and to ensure it becomes recognised regionally it is recommended a cross subsidised model comprising a mixture of corporate sponsorship and ticketed components are considered as part of the business model. This would ensure the City is eligible for Destination NSW funding, as the model would demonstrate the festival has the capacity to be sustainable without a heavy reliance on government funding in the longer term, which is a key criteria in the funding guidelines. Council has been encouraged by Destination Riverina Murray to progress with the roll out of year 1 of a regional children’s event offering in October 2018 and apply for Incubator Funding in the next round through Destination NSW Regional Flagship Events Program. Please refer to the attached Letter of Support from Destination Riverina Murray.
While the festival has been named “Spring Jam”, the brand identity is in development to align with the the festival positioning strategy with the objective of creating a brand that will guide the development of this regional flagship festival.
Financial Implications
The 2018 Children’s Festival is estimated to cost $40,000. The funding sources for this event is shown in the table below:
Funding Source |
2018/19 Budget Allocation |
Current annual budget allocation |
$8,710 |
Additional annual budget allocation (included in draft 2018/19 LTFP budget) |
$8,145 |
Utilisation of Council’s current Event Attraction budget ($25,000 annual budget) |
$17,105 |
Estimates Sales Revenue from Ticketing |
$6,040 |
Total Children’s Festival 2018/19 Budget |
$40,000 |
Policy and Legislation
N/A
Link to Strategic Plan
Growing Economy
Objective: We are a tourist destination
Outcome: We have a vairty of events, festivals and activities
Risk Management Issues for Council
There is no wet weather alternative in this location that would adequately house the entire festival offering. To mitigate this risk and based on the analysis of weather forecasting data staff have identified the September/October school holiday period as an optimal weather condition period for the programming of an outdoor children’s festival offering.
Internal / External Consultation
· Destination Riverina Murray
· Internal staff consultation
· Councillor Workshop held 3 April 2018
1⇩. |
Children's Festival Document |
|
2⇩. |
DRM NSW Letter of Support - Childrens Festival |
|
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-2
RP-2 CITIES POWER PARTNERSHIP - PLEDGE ITEMS
Author: Carly Hood
Director: Janice Summerhayes
Analysis: |
In December 2017 Council resolved to take part in the Cities Power Partnership program. The next phase of the program involves Council pledging five items to action. |
That Council: a endorse the five initiatives indicated in the report as pledge items for the Cities Power Partnership Program b approve the budget variation as detailed in the budget section of the report |
Report Background
In December 2017 Council Resolved (17/001):
That Council:
a endorse becoming a partner in the Cities Power Partnership program
b provide Council with a report on actions chosen and costs/benefits of each action
The Cities Power Partnership (CPP) consists of three main phases:
Phase 1: Become a Power Partner
Council signed up to be a Power Partner last year in Round 2. There are currently 70 Councils that are Power Partners.
Power partners are profiled in national and local media, online and to the Climate Council’s 200,000 members and supporters.
Phase 2: Power Up
Partners have six months to select five key actions from the partnership pledge ranging from renewable energy, energy efficiency, sustainable transport and advocacy.
More detail on the key actions proposed for Wagga Wagga City Council is outlined in this report.
Phase 3: Power On
Partners report on progress against key actions in a six monthly survey. Partners access local and international knowledge and inspiration at the 2018 Power Partners Summit where Partners will be brought together to celebrate the high achieving towns and cities at the Power Partners Summit at Kiama in October.
Pledge Items
The varying pledge items around renewable energy, energy efficiency, sustainable transport and advocacy were discussed with the Executive Team and relevant internal stakeholders, with a top five chosen as shown in the table below:
PLEDGE ITEM |
COST/BENEFIT & RESOURCING
|
Install renewable energy on Council buildings.
|
Council is planning to install 300kW of solar on the Civic Centre, Airport and Oasis as part of the Energy Performance Contract (pending Council resolution), and budgets have been identified. Council also has existing budgets to undertake smaller scale systems on appropriate sites. This action will result in energy savings for Council. |
Roll out energy efficient lighting (particularly street lighting) across the Local Government Area.
|
The Energy Performance Contract will upgrade the 300 Council owned main streetlights. The ‘Southern Lights’ project that Council is currently part of aims to upgrade our 7000+ Essential Energy owned streetlights. Exact costs are unknown but the return on investment for LED streetlighting is generally excellent. |
Support local community energy groups with their community energy initiatives.
|
Staff have been working with a local group for several years in an effort to facilitate community energy initiatives, and there is potential for this to be strengthened. This action item has the potential to provide economic benefits to both home owners and businesses in the Wagga Wagga Local Government Area, as well as delivering positive environmental outcomes. |
Provide fast-charging infrastructure throughout the city at key locations for electric vehicles.
|
Council has an opportunity to allow a free EV charging station to be installed in the vicinity of the CBD. The proposal is at nil cost to Council, just provision of a car park space for peppercorn lease. An EOI process will be followed by Council to progress this. By providing this key infrastructure Council is encouraging the uptake of electric vehicles in the wider community. |
Ensure Council fleet purchases meet strict greenhouse gas emissions requirements and support the uptake of electric vehicles (EV). |
Council’s Policy regarding Executive and Lease Back Vehicles (POL076) currently includes a requirement that the passenger vehicle fleet will not include any vehicles that have a greenhouse rating of less than six out of ten, which has been the requirement since 1 July 2013. When this Policy is reviewed, a further assessment will be undertaken to determine whether this clause should be strengthened.
While electric vehicles are generally more expensive to purchase, they are generally cheaper to run and maintain, along with key environmental benefits of reduced greenhouse gas emissions and air quality improvements.
Given the high usage of the Council’s current carpooled vehicles (2 at the Civic Centre), it has been determined that an additional carpool vehicle is required, which can be funded from the Plant Replacement Reserve.
A financial analysis is attached to this report. This analysis does not take into consideration increasing fuel prices, the cost of carbon, any avoided health costs to the community, or the corporate social responsibility image benefit to Council. |
Financial Implications
Pledge Item |
2018/19 Budget |
Solar installations (EPC large sites) |
Subject to separate report |
Streetlighting (EPC) |
Subject to separate report |
Solar install (small sites) |
$30K from Energy Initiatives budget ($103K current budget allocation) |
Electric fleet vehicle |
$45K from Plant Replacement Reserve |
Charger for electric fleet vehicle |
$5K from Energy Initiatives budget ($103K current budget allocation) |
A financial analysis has been undertaken between the proposed electric vehicle (the new model will be available in Australia approximately March 2019) and a comparable internal combustion engine vehicle which is outlined in Attachment 1. This would result in a premium of up to $2900 a year for an electric vehicle. Depending upon the take‑up of electric vehicles over the coming years, the residual value of the vehicle may vary and potentially increase, therefore reducing the whole of life cost.
Policy and Legislation
N/A
Link to Strategic Plan
The Environment
Objective: We create a sustainable environment for future generations
Outcome: We demonstrate sustainable practices
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
1⇩. |
Financial Analysis of Vehicles |
|
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-3
RP-3 MUSEUM REDEVELOPMENT FUNDING OFFER
Author: Madeleine Scully
Director: Janice Summerhayes
Analysis: |
Council has received a funding offer from the NSW Government under the first round of the Regional Cultural Fund for the redevelopment of the Museum of the Riverina’s Botanic Gardens site.
The NSW Government has established the Regional Cultural Fund to support local communities to upgrade or develop cultural infrastructure to enable bold and exciting arts and culture that reflects the rich diversity of regional NSW.
This report provides information on the funding offer, conditions attached to the funding, proposed community engagement and expected milestone dates. |
That Council: a accept the State Government funding offer of $3,188,383 to deliver the Museum of the Riverina redevelopment project b authorise the affixing of Council’s Common Seal to all relevant documents as required c approve the budget variations contained within the financial implications section of this report for the 2018/19 financial year |
Report
In the 2016/17 Long Term Financial Plan (LTFP) budget process Council committed $70,000 to complete a redevelopment plan for the Museum’s Botanic Gardens site. The recommendations from this plan informed the development of concept plans for a redevelopment of the site. This in turn formed the basis of the business case and funding application submitted through the first round of the Regional Cultural Fund.
The Museum of the Riverina redevelopment project is the result of a long-term investigation, which brings together practical solutions that will contribute toward the management, care and access to our cultural heritage collections in Wagga Wagga.
The Museum of the Riverina (Museum) operates across two locations. The Historic Council Chambers site, located in the heart of the City hosts an annual schedule of temporary and travelling exhibitions, education and public programs. The second location is known as the Botanic Gardens site. It is located in the suburb of Turvey Park and is located within the Botanic Gardens precinct. The Botanic Gardens site exhibits semi-permanent local history exhibitions and houses the Museum’s permanent collection holdings.
The Museum’s Botanic Gardens site is constrained in its ability to store and display its collection and increase visitation because of major shortcomings with the Museum building, access and site. The building has been adapted over the years as the Museum grew and community needs changed. The focus of this redevelopment project is an extension to the current building, modifications to the existing building and site landscaping. The redevelopment has three goals:
· Increase and enhance collection storage spaces to allow for more efficient workflows and a higher quality of care for the collection and the centralisation of the collection in one location;
· Improve visitor access and experience, improved displays and spaces for community engagement;
· Improve staff and volunteer workspaces, to allow for a more efficient working environment with improved safety, workflows and the provision of basic amenities.
The project is ready to commence detailed design from the start of the 2018/19 financial year. It is anticipated that construction works would commence in July 2019 and the redevelopment project would be completed by the end of the 2019/20 financial year.
See attachments – site concept plan, visualisations and elevations
A summary program identifying project milestone dates is provided below:
Event |
Start |
Finish |
Cost |
|
|
PHASE 1: PROJECT INITIATION |
January 2017 |
29 June 2018 |
|
|
|
Masterplan (complete) |
January 2017 |
31 July 2017 |
$50,000 |
|
|
Concept building design and consultation (complete) |
July 2017 |
March 2018 |
$20,000 |
|
|
Project concept and brief (complete) |
12 February 2018 |
3 April 2018 |
Complete |
|
|
Grant submission process |
3 April 2018 |
29 June 2018 |
nil |
|
|
TOTAL Project initiation (Complete) |
|
|
|
$70,000 |
|
REQUEST FROM RCF |
|
|
|
$0 |
|
PHASE 2: PLANNING PHASE |
2 July |
|
24 June 2019 |
|
|
Project Management |
2 July 2018 |
10 July 2020 |
$93,760 |
|
|
Tender for Detailed design |
29 June 2018 |
25 September 2018 |
In-house |
|
|
Predesign investigations |
24 September 2018 |
27 September 2018 |
$165,375 |
|
|
Design and Drafting Process |
15 October 2018 |
30 April 2019 |
$250,000 |
|
|
Tender for Contract Manager |
1 May 2019 |
31 May 2019 |
In-house |
|
|
Engage Contract Manager |
31 May 2019 |
24 January 2020 |
$250,000 |
|
|
Procurement |
25 March 2019 |
24 June 2019 |
In-house |
|
|
Store and relocate impacted collections |
28 May 2019 |
5 July 2019 |
$64,930 |
|
|
Exhibition development |
7 January 2019 |
28 June 2019 |
$15,298 |
|
|
TOTAL Planning Phase |
|
|
|
$839,363 |
|
PLUS Contingency |
|
|
|
$ 109,546 |
|
$948,909 |
|||||
REQUEST FROM RCF |
|
|
|
$839,851 |
|
PHASE 3: EXECUTION PHASE |
2 July 2019 |
8 July 2020 |
|
|
|
Project Management |
2 July 2018 |
10 July 2020 |
$93,760 |
|
|
Construction of building extension (including demolition) |
12 July 2019 |
31 March 2020 |
$1,212,139 |
|
|
Extend shed and construct workspaces |
12 July 2019 |
18 October 2019 |
$384,000 |
|
|
Landscaping (demolition, retaining walls, pathways, fencing and display spaces) |
12 July 2019 |
24 January 2020 |
$381,133 |
|
|
Relocate objects to storage |
18 October 2019 |
4 May 2020 |
$64,930 |
|
|
Exhibition development and installation |
2 April 2020 |
28 June 2020 |
$15,193 |
|
|
TOTAL Execution phase |
|
|
|
$2,151,155 |
|
PLUS Contingency |
|
|
|
$306,330 |
|
$2,457,485 |
|||||
REQUEST FROM RCF |
|
|
|
$2,348,532 |
|
PHASE 4: CLOSURE PHASE |
8 July 2020 |
10 July 2020 |
|
|
|
Project closeout and review |
8 July 2020 |
10 July 2020 |
In-house |
|
|
TOTAL Closure Phase |
|
|
|
$0 |
|
REQUEST FROM RCF |
|
|
|
$0 |
|
Financial Implications
The $3,188,383 in funding offered will allow for the redevelopment of the Museum’s Botanic Gardens site. Council has been offered the entire sum of funding requested to complete this project. This is detailed in the table within this report.
The $3,188,383 capital project fully funded from grant funding will be added into the 2018/19 LTFP.
See attachment – Successful funding notification.
Policy and Legislation
N/A
Link to Strategic Plan
Community Place and Identity
Objective: We are proud of where we live and our identity
Outcome: We are a centre for arts and culture
Risk Management Issues for Council
The proposed redevelopment project of the Museum’s Botanic Gardens site will not be able to proceed without accepting this funding offer from the NSW State Government
Internal / External Consultation
In the 2016/17 LTFP budget process Council committed $70,000 to complete a redevelopment plan for the Museum’s Botanic Gardens site The goals of improving the Museum’s Botanic Gardens site and its facilities are supported by a range of stakeholders and the broader community. Stakeholder feedback has been sought throughout the planning process. Stakeholders will continue to be engaged throughout the detailed design process and construction works. In completing the Museum redevelopment plan for the Botanic Gardens site, staff worked in partnership with a working group. This group consisted of representatives from the Wagga Wagga & District Historical Society, the Museum Advisory Committee and involved cross directorate staff consultation and input throughout the planning process. The steering group was involved in the process of developing the redevelopment plan to ensure it aligned with the values of the community groups that were represented.
1⇩. |
Letter - Museum of the Riverina Redevelopment Project -Successful Funding |
|
2⇩. |
Museum Re Developement Project - Site Plan Landscape |
|
3⇩. |
Museum Re Development - 3D Visualisations |
|
4⇩. |
Museum Re Development - Elevations Proposed |
|
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-4
RP-4 SALE OF LAND FOR UNPAID RATES
Author: Carolyn Rodney
Director: Natalie Te Pohe
Analysis: |
In accordance with Section 713(2) of the Local Government Act 1993, Councils have the ability to sell properties with outstanding rates and charges balances in excess of five years. This report lists all properties whose rates are in excess of five years, with the properties categorised into either “potential sale” or “arrangements/other”. |
That Council: a continue to discuss and negotiate with property holders whose outstanding rates are greater than five years in an effort to arrange an acceptable payment plan b if an acceptable payment plan with ratepayers is not able to be achieved, or is not adhered to, then pursuant to Section 713 of the Local Government Act 1993, sell the land and properties detailed in this report to recover unpaid rates, annual charges, interest and extra charges c authorise the General Manager or their delegate, to set the reserve price for properties put to public auction or sold after public auction d authorise the affixing of the Council Seal to the transfer documents in order to effect the transfer of ownership for properties sold by Council at or after the public auction for unpaid rates and charges e receive a further report following the public auction, outlining the outcomes of each property sale |
Report
Council raises in excess of $60 million in rates and annual charges each financial year. The below table illustrates the rates and charges raised, the amount outstanding at financial year-end, and the percentage outstanding.
|
2012/13
|
2013/14 |
2014/15 |
2015/16 |
2016/17 |
Rates and Annual Charges Collectible - $’000 |
54,048 |
56,783 |
58,245 |
60,788 |
63,942 |
Rates and Annual Charges Outstanding - $’000 |
3,909 |
3,649 |
3,616 |
3,593 |
3,263 |
Rates and Annual Charges Percentage Outstanding* |
7.23% |
6.43% |
6.21% |
5.91% |
5.10% |
*2016/17 Benchmark:
Less than 5% Metro Council; Less than 10% Rural Councils.
NB: for the 2017/18 financial year, the wording for the rural category has been adjusted to include council’s categorised as regional councils - “Less than 10% Regional & Rural”.
Benchmark Source: Code of Accounting Practice
As can be seen from the above table, Council has been proactive in managing debt levels using a variety of debt recovery methods. The success of Council’s debt recovery methods has resulted in Council sitting well below the benchmark for a regional Council – 5.10% outstanding as at 30 June 2017 as compared to the target of less than 10% outstanding.
As a last resort, and in accordance with Section 713(2) of the Local Government Act 1993, Councils have the ability to sell properties with outstanding rates balances in excess of five years:
713 Sale of land for unpaid rates and charges
(2) A council may, in accordance with this Division:
(a) sell any land (including vacant land) on which any rate or charge has remained unpaid for more than 5 years from the date on which it became payable
Council undertook a sale of land for unpaid rates in 2017. The previous sale of land for unpaid rates was undertaken in 2010. It is proposed to conduct a sale of land auction on an annual basis as required.
Table 1: The sale of land process
Step |
Task |
Timeframe |
1 |
Identification of properties whose rates accounts are outstanding for greater than 5 years |
March 2018 |
2 |
Send final letters out to properties who have been categorised as “likely sales”, along with letters to adjoining owners for properties where owners are uncontactable. |
April /May 2018 |
3 |
Obtain Council resolution for approval to list properties for sale under a Council Public Notice |
12 June 2018 |
4 |
Public Notice – Newspaper and Gazette (section 715) |
July 2018 |
5 |
General Manager certifies properties have greater than 5 years rates owing |
November 2018 (at the latest, the day before public auction) |
6 |
Public Auction to be held (being not more than 6 months and not less than 3 months from the publication in a newspaper of the advertisement and a convenient place for the sale) |
November 17 2018 – Council Chambers (4 months from public notice) |
Table 2: Categorisation of properties with rates outstanding greater than 5 years (See Confidential Attachment A provided under separate cover for individual property details):
5 Year Rates Outstanding |
Number |
Total Amount Owing As at 03/05/2018 $ |
Potential Sale of Properties |
||
Final warning letter sent advising potential sale |
2 |
31,060.31 |
Uncontactable owners, small parcels of land (laneways between properties etc.). To notify adjoining owners of sale of property – potential sale |
6 |
24,654.60 |
Total - Potential Sale of Properties |
8 |
55,714.91 |
Arrangements/Other |
|
|
Prior payment arrangements negotiated. Continue to work with these 2 ratepayers# |
2 |
31,783.78 |
Negotiations with potential buyers after last year’s sale of land auction continuing/to be undertaken |
2 |
25,217.41 |
Further investigation required - undefined properties, lane ways etc. |
5 |
15,366.28 |
Total – Arrangements/Other |
9 |
72,367.47 |
Total Properties Rates outstanding greater than 5 years
|
17 |
$128,082.38 |
# Staff will continue to monitor the two (2) payment arrangements agreed to over the coming months. If any of the agreed payments are not received, properties will be added back into the sale of land process in next years’ annual process.
As a comparison, the total outstanding balance of properties with rates and charges outstanding for greater than five years during last year’s sale of land process was $254,403.25 over 29 properties.
Prior to the public action, Council staff have, and will continue to work with the property owners (who make contact with Council) with the objective of either full payment of the outstanding account, or putting in place a satisfactory arrangement, which is allowable under Section 715 of the Local Government Act 1993:
715 Notice of proposal to sell land
(2) If, before the time fixed for the sale:
(a) all rates and charges payable (including overdue rates and charges) are paid to the council, or
(b) an arrangement satisfactory to the council for payment of all such rates and charges is entered into by the rateable person,
Financial Implications
Council officers have conducted all available recovery action methods for the outstanding debts. A sale of land for unpaid rates is considered the last remaining avenue available to Council to recover these outstanding amounts. The proceeds received from the sale of properties will reduce Council’s rates outstanding percentage (the percentage of rates outstanding versus the total rates collectible), which was 5.10% at 30 June 2017 (5.91% at 30 June 2016).
All proceeds of sale are paid to the Council and in accordance with Section 718 of the Local Government Act 1993 are to be discharged in the following order:
a) Reimbursement of all Council expenses associated with the sale, then:
b) Discharge of any rate or charge in respect of the land due to the Council, or any other rating authority, and any debt in respect of the land (being a debt which the Council has notice) due to the Crown.
Should insufficient funds be recovered to satisfy all rates, charges and debts, then a pro-rata of funds to debts occurs with all debts then deemed satisfied, which is ultimately writing off the outstanding balance.
Surplus funds (if any) are held within Council’s Trust Fund (separate bank account) pending discharge to persons having interest in the properties. Where no claim is forthcoming, the balance of sale proceeds is remitted to the State Government in accordance with the Unclaimed Moneys Act.
Policy and Legislation
Draft Debt Management Policy
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
The proposed sale of properties for outstanding rates is a contentious issue, with the potential for negative local media reports. Council officers have documented all correspondence (if any) between the Council and the property owner and as highlighted earlier, the selling of property is the last resort.
Internal / External Consultation
The Finance division have discussed the proposed sale of properties with Management.
Before selling land under Section 715 of the Local Government Act, the council must:
715 Notice of proposal to sell land
(1) Before selling land under this Division, the council must:
(a) fix a convenient time (being not more than 6 months and not less than 3 months from the publication in a newspaper of the advertisement referred to in paragraph (b)) and a convenient place for the sale, and
(b) give notice of the proposed sale by means of an advertisement published in the Gazette and in at least one newspaper, and
(c) take reasonable steps to ascertain the identity of any person who has an interest in the land, and
(d) take reasonable steps to notify each such person (and the Crown, if the land concerned is owned by the Crown) of the council's intention to sell the land under this Division..
|
|
|
Media |
Community Engagement |
Digital |
||||||||||||||
|
Rates notices insert |
Direct mail |
Letterbox drop |
Council news |
Media releases |
Print advertising |
TV/radio advertising |
One-on-one meetings |
Your Say website |
Community meetings |
Stakeholder workshops |
Drop-in sessions |
Surveys and feedback forms |
Social media |
Email newsletters |
Website |
Digital advertising |
||
|
TIER |
||||||||||||||||||
Consult |
|
|
|
|
X |
|
X |
|
|
|
|
|
|
|
X |
|
|||
Involve |
|
|
|
|
|
|
|
|
|
||||||||||
Collaborate |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1. |
Attachment A: CONFIDENTIAL 2018 Sale of Land for Unpaid Rates This matter is considered to be confidential under Section 10A(2) of the Local Government Act 1993, as it deals with: discussion in relation to the personal hardship of a resident or ratepayer. |
|
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-5
RP-5 Wagga Wagga Polocrosse Club - Request for Financial Assistance - Section 356
Author: Carolyn Rodney
Director: Natalie Te Pohe
Analysis: |
The Wagga Wagga Polocrosse Club (Club) has requested assistance from Council in relation to the provision of a mower for use at their facility. The purpose of this report is to recommend that Councillors provide assistance in the form of transferring ownership of a Council mower which is due for replacement in return for the Club (or nominee) contracting with Council to provide mowing services on Council land in the vicinity of the Club. |
That Council: a enter into an agreement with the Wagga Wagga Polocrosse Club (Club) subject to the conditions as outlined in this report b delegate authority to the General Manager or their delegate to sign all necessary documents in regards to the agreement, under seal if required c approve the budget variations as detailed in the budget section of this report |
Report
The Wagga Wagga Polocrosse Club (Club) utilise the Euberta Polocrosse grounds for the Club’s polocrosse activities. At present, Council officers and contractors employed by Council undertake mowing at the Euberta recreational reserve and the property surrounding the Euberta Hall, along with the roadside vegetation surrounding both of these locations, with the Club mowing the Euberta Polocrosse grounds.
The Club has requested Council assistance in relation to the provision of a mower to the Club. Council has a regular plant replacement program which applies to Council mowers. A mower which is scheduled for replacement is in reasonably good condition and suitable for the club’s requirements. After recent discussions with Councillors, Council staff and Club representatives over the past few months, it is recommended that Council transfer ownership of the mower to the Club in return for the Club contracting with Council to perform mowing services in the vicinity of the Club premises. The terms of agreement which are recommended to Council are as follows:
· Council provides a one-off gift to the Club of a used mower which has a current estimated market value of $7,000
· the Club (or a nominee of the Club) is engaged by Council as an independent contractor to provide routine mowing services at the following locations:
· Euberta Polocrosse grounds
· Euberta recreational reserve and surrounding roadside vegetation
· the property where the Euberta Hall is located and surrounding roadside vegetation
· The Club agrees to mow the above locations as required for a period of three years. The timing of the work will be at the discretion of the Club with Council to have the right to direct the Club to undertake mowing if the Council forms the reasonable opinion that the areas are overgrown.
· The Club will ensure that all people who are involved in the delivery of the mowing contract have been inducted by Council to the Council sites prior to any mowing activities being undertaken on the sites.
· The Club will be responsible for all aspects of the mowing contract including workplace health and safety and public liability.
· Consistent with Council policy, the Club must hold current public liability insurance at a $20 Million minimum together with voluntary workers insurance (assuming the contracted work is be performed by volunteers) or workers compensation insurance, as appropriate.
· Upon execution of the agreement ownership of the mower will transfer to the club absolutely.
· Council shall not be responsible for providing funding and/or providing a replacement mower to the club at any time in the future except pursuant to a further written agreement which is approved by Council.
While not the purpose of this report, it is noted Council is engaged in discussions with the Club for the provision of capacity to irrigate the facility. To date, it is understood that the Club are sourcing more information about this initiative before approaching Council formally.
The irrigation of the fields is seen as a positive outcome and Council will continue to work co-operatively with the Club in the pursuit of this goal. Once a firm concept has been developed, it is anticipated that Council will be requested to provide some funding towards the establishment of the irrigation. If this eventuates, the mowing contract with the Club could be extended for a further period of time to reflect the Council contribution of funds.
Financial Implications
The Club’s request includes the mowing of the Euberta recreational reserve, the property where the Euberta Hall is located, along with both surrounding roadside vegetation areas. If the Club’s request for a provision of a mower is successful, there will be savings within the Parks operational budget, as Council staff and/or contractors employed by Council will not be required to perform the mowing. The estimated expenditure on mowing activities at Euberta is approximately $4,008.75 per annum.
It is proposed to fund the one-off gift (which has a current market value of $7,000) from within the Parks operational budget. In lieu of Council staff and contractors not having to complete the Euberta mowing, in future years the equivalent budget will be redirected to new parks that have recently been developed in new growth areas.
Policy and Legislation
Section 356 of the Local Government Act 1993, and Council’s POL 078 Financial Assistance Policy are relevant to this request.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
Council staff have attempted to mitigate the potential risk to Council by ensuring that the agreement between Council and the Club clearly specifies that the Club is ultimately responsible for any costs incurred with the mower, along with a requirement of Council for the Club to hold public liability insurance of $20 million minimum.
There is the risk that by providing this funding to a sporting organisation, it sets a precedent for other community organisations to put forward submissions to Council for the organisation to perform similar activities currently managed and undertaken by Council staff. There is also a risk that Council loses some control over the standard of mowing and maintenance undertaken at these locations. It is imperative that Council staff ensure that any agreement is adhered to, which includes the agreed level of service and standard. The proposed agreement with the Club outlines these requirements in the recommendation of this report.
Internal / External Consultation
Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”
Relevant stakeholders were consulted in the assessment of this request.
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-6
RP-6 Live Life Get Active Program
Author: Peter Cook
Director: Natalie Te Pohe
Analysis: |
Live Life Get Active have requested that Council waive the user fees to book parks for running a free personal training program for Wagga Wagga residents from July 2018 until June 2019. |
That Council provide financial assistance of $460.00 to Live Life Get Active in accordance with Section 356 of the Local Government Act 1993. |
Report
Live Life Get Active is a physical fitness and health program that builds the community and delivers both physical and mental health benefits. The program is delivered five days a week during the school term period for a year. This amounts to 200 sessions per year, with up to 27-30 participants per session. The program is completely free to participants with the proprietors of the Sturt Mall being the funding partner to enable the sessions to be delivered, and a booking system is provided through the Live Life Get Active website for members to book into individual sessions. All equipment, insurance and trainers are provided. The types of sessions that can be provided are cross-training, boxing, games or yoga.
In addition to delivery of the fitness program, Live Life Get Active helps participants to monitor their progress through periodic measuring of weight loss, a nutrition offering and regular motivational messaging. This data would also be provided to Council in the form of a Health, Fitness Map to assist with evaluating the success of the program.
The Live Life Get Active program generally attracts those who are less body confident or in financial difficulty, and are unable to afford a gym membership or Personal Training sessions. The program is aiming to remove all barriers that are attached to healthy living such as costs, intimidation and convenience. The age profile of members is cross-generational ranging from 18 to 83 years of age, with the average age across the base being 37 years.
All classes will be conducted by local trainers that bring their own knowledge and passion to their local communities. Local personal trainers are encouraged to apply for positions within the area when camps are launched in new locations. This allows a consistent form of income for the trainers they may not generate in the turbulent personal trainer market, while also allowing the trainers to grow their own business through increasing the body confidence of the members and then moving them into other physical activities.
Live Life Get Active has requested Council’s consideration to the waiving of the $460.00 hire fees to conduct the free personal training sessions for the community (Attachment 1).
Financial Implications
2018/19 Section 356 financial assistance draft budget allocation |
$50,255.50 |
Proposed financial assistance, as per draft 2018/19 DPOP |
($41,689.00) |
Revised Remaining Budget for 2018/19 |
$8,566.50 |
Live Life Get Active proposed fee waiver |
($ 460.00) |
Proposed balance of Section 356 financial assistance budget – available for requests received for the remainder of the 2018/19 financial year
|
$8,106.50 |
Policy and Legislation
Section 356 of the Local Government Act 1993
Link to Strategic Plan
Safe and Healthy Community
Objective: We promote a healthy lifestyle
Outcome: We promote participation across a variety of sports and recreation
Risk Management Issues for Council
A risk management plan is provided for each site and $20M public liability insurance is taken out for the site, naming the partner and Council within the application. All trainers and yoga instructors have full insurance cover for up to $10M public liability.
Internal / External Consultation
Internal consultation has been undertaken between Council’s Recreation, Parks and Finance Divisions.
1⇩. |
Live Life Get Active request |
|
RP-7 PROPOSED LICENCE RENEWAL TO WAGGA WAGGA NETBALL INCORPORATED
Author: David Butterfield
Director: Natalie Te Pohe
Analysis: |
This report concerns a community licence agreement between Council and a local sporting organisation. |
That Council: a enter into a five year licence agreement with Wagga Wagga Netball Incorporated upon the following basis: i Property – Part Lot 21 DP 1161836 known as the Wagga Wagga Exhibition Centre, 150 Copland Street, Wagga Wagga ii Duration - five years commencing 1 May 2018 iii Rent – as per the minimum community rent set out in Council’s adopted Fees and Charges (currently $590.00 per annum including GST) b delegate authority to the General Manager or their delegate for execution of any necessary documents c authorise the affixing of Council’s Common Seal if necessary |
Report
Reference is made to Council owned operational land known as the Wagga Wagga Exhibition Centre located at 150 Copland Street, Wagga Wagga. The land, known as Lot 21 DP 1161836, comprises approximately 10.75 hectares of land zoned RE1 (Public Recreation).
Wagga Wagga Netball Incorporated (Wagga Netball) licence an area of approximately 652 square metres comprising the Council owned clubhouse building. This arrangement has been in place since 2001 when the netball complex and clubhouse were developed with financial assistance from Wagga Netball.
Licence terms agreed provide Council access to the clubhouse for planned events with three months’ notice.
Financial Implications
Rental income will be as per the minimum community rent set out in Council’s Fees and Charges, currently $590.00 per annum including GST.
Policy and Legislation
Council’s POL 038 Leasing and Licensing Policy
Link to Strategic Plan
Safe and Healthy Community
Objective: We promote a healthy lifestyle
Outcome: We promote participation across a variety of sports and recreation
Risk Management Issues for Council
N/A
Internal / External Consultation
Wagga Wagga Netball Association Inc.
Council’s City Strategy Division
1⇩. |
Location Map - Wagga Wagga Netball Incorporated |
|
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-8
RP-8 AFFIXING OF COUNCIL'S COMMON SEAL
Author: David Butterfield
Director: Natalie Te Pohe
Analysis: |
This report authorises the affixing of Council’s Common Seal to particular documents presented to Council. |
That Council authorise the affixing of Council’s Common Seal to documents relating to the matters listed in the body of this report. |
Report
Certain matters and property dealings undertaken by Council require signing of documents under Council’s Common Seal to allow registration, or to bring them into effect.
The following resolutions are identified as being deficient in not allowing for affixing of Council’s Common Seal where it may be required for the above reasons. Accordingly, authorisation for affixing of Council’s Common seal is recommended.
REF |
RESOLUTION NO |
RESOLUTION DATE |
MATTER |
1 |
16/179.5 |
11/07/2016 |
WAGGA WAGGA CITY COUNCIL CROWN RESERVES RESERVE TRUST LICENCE TO WIREFREE BROADBAND PTY LTD |
2 |
16/195 |
25/07/2016 |
PROPOSED VARIATION - AIRPORT SUB-LEASE TO MAGUIRE |
3 |
16/208 |
08/08/2016 |
LEASE RENEWAL TO AUSTRAK PTY LTD |
4 |
17/188 |
26/06/2017 |
PCYC YOUTH HUB PROPOSAL |
5 |
17/155 |
22/05/2017 |
CANCELLATION OF RIGHT OF CARRIAGEWAY - LOT 2 DP 1138428 - STURT STREET, WAGGA WAGGA |
6 |
17/154 |
22/05/2017 |
COMPULSORY ACQUISITION OF MAXWELL FIRE BRIGADE STATION SITE |
7 |
17/299 |
28/08/2017 |
PROPOSED LEASE TO THE AUSTRALIAN CLAY TARGET ASSOCIATION INCORPORATED |
8 |
17/324 |
23/10/2017 |
CREATION OF ESSENTIAL ENERGY ELECTICAL EASMENT CSU PLAYHOUSE |
9 |
17/375 |
23/10/2017 |
PROPOSED SUB-LEASE TO ENCORE AVIATION PTY LTD – HANGAR SITE 225 – WAGGA AIRPORT |
10 |
17/365 |
27/11/2017 |
PROPOSED ASSIGNMENT OF LEASE - AUSTRALIAN LONG DISTANCE OWNER DRIVERS ASSOCIATION INCORPORATED TO THE TARCUTTA TRANSPORT AND FARMING MUSEUM INCORPORATED |
11 |
17/377 |
21/11/2017 |
PROPOSED EASEMENT FOR DRAINAGE OVER LOT 2 DP 702230 AT BOOROOMA |
12 |
17/400 |
18/12/2017 |
PROPOSED ACQUISITION OF LAND AT CRAMPTON STREET FOR ROAD PURPOSES |
13 |
18/018 |
29/01/2018 |
RENEWAL OF COMMUNITY, CULTURAL AND SPORTING AGREEMENTS |
14 |
17/046 |
27/02/2017 |
PROPOSED ESTABLISHMENT OF A DETENTION BASIN LOT 2 DP702330 AT BOOROOMA |
15 |
18/049 |
26/02/2018 |
PROPOSED ASSIGNMENT OF AIRPORT SUB-LEASE – LIGHT AIRCRAFT PRECINCT 17 |
16 |
18/066 |
26/02/2018 |
PROPOSED AIRPORT SUB-LEASE RENEWAL TO BP AUSTRALIA PTY LTD |
17 |
18/080 |
26/03/2018 |
PROPOSED LICENCE AGREEMENT TO THE WAGGA WAGGA WOMEN'S SHED INC |
18 |
18/142 |
23/04/2018 |
PROPOSED GRAZING LICENCE AGREEMENT - 95 BURILDA STREET, NORTH WAGGA |
Financial Implications
N/A
Policy and Legislation
Local Government Act 1993
Conveyancing Act 1919
Interpretation Act 1987
Link to Strategic Plan
Community Leadership and Collaboration
Objective: City of Wagga Wagga services reflect the needs of the community
Outcome: The City of Wagga Wagga has efficient and effective processes
Risk Management Issues for Council
N/A
Internal / External Consultation
Governance
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-9
RP-9 ENVIRONMENTAL INVESTIGATIONS - LOT 2 DP 1008050 TRAVERS STREET, WAGGA
Author: David Butterfield
Director: Natalie Te Pohe
Analysis: |
The purpose of this report is to obtain Council endorsement for a budget variation relating to environmental land investigations. |
That Council: a agree to undertake the environmental investigations as set out in the body of the report b approve the budget variation detailed in the financial implications section of the report |
Report
Reference is made to Council owned operational land located at Lot 2 DP 1008050 in Travers Street, Wagga Wagga. The land comprises 2.97 hectares of undeveloped relatively flat land zoned R3 (Medium Density Residential).
Due to the proximity to Council’s former landfill site at Narrung Street, Wagga Wagga, the site, the former landfill site, land in the Narrung Street and Wiradjuri residential precinct adjoining the former landfill site and/or the former saleyards site, have been listed Council’s Potentially Contaminated Land Register.
It is noted that aerial imagery and preliminary investigations indicate Lot 2 DP 1008050 is not known to have been actively used for either landfill or saleyard purposes. However, contamination concerns largely relate to migration of gas and groundwater contamination from the former adjoining uses.
The following table details investigative reports to date and further investigations required to confirm suitability of the site for residential use or other uses permitted in the R3 zone.
August 2015 – electromagnetic survey by Terrabyte Services. This report identifies soil characteristics including conductivity which are a useful indicator for targeted soil investigations. |
Cost $4,125 |
October 2016 – Preliminary Contamination Assessment by McMahon Earth Science. In part, the report relied on data from the 2015 electromagnetic survey. The report concluded the land was “deemed suitable for use as a residential site, without risk to human health or the environment.” In July 2017 the EPA introduced their Contaminated Land Consultant Certification Policy. McMahon Earth Science do not have the appropriate certification so the report requires review by a certified consultant so it can be relied upon as a pre-requisite to an EPA site audit. |
Cost $5,381.81 |
Review of McMahon Earth Science Preliminary Contamination Assessment by a certified contaminated land consultant |
Estimated cost $5,000 |
Further site investigation, remediation and/or development of a site management plan by a certified consultant (if required). |
Cost unknown |
Site audit by an EPA accredited site auditor. |
Estimated cost $45,000 |
Confirmation of suitability via the site audit will enable Council to consider options including subdivision, re-zoning, development, or sale of the land (subject to Council approval and appropriate funding).
Council officers will seek quotes from suitably qualified practitioners for the required investigations. No local practitioners currently have the necessary certification to undertake either the review of the Preliminary Contamination Assessment or site audit.
Council is requested to approve a budget variation to fund the abovementioned assessments during the 2017/18 financial year. If the initial assessments identify the requirement for a detailed site investigation, development of a remediation action plan, remediation works, or validation before progressing with the site audit a further report will be presented to Council.
It is noted this report does not relate to land which has been mooted as an alternative caravan park or eco accommodation site. These sites are being investigated separately and accordingly separate reports will be provided to Councillors on these sites.
Financial Implications
Costs incurred to date for preliminary site investigations are $9,506.00.
Due to the location of the site being in close proximity to a previously used waste facility, it is proposed to fund the $50,000 budget variation for the assessment and site audit from the Solid Waste Reserve.
If any remediation works are required on the site, a further report will be submitted to Council.
Policy and Legislation
Contaminated Land Management Act 1997
Contaminated Lands Policy - POL 030
Link to Strategic Plan
The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Risk Management Issues for Council
N/A
Internal / External Consultation
Council’s Environment Directorate
Environmental Protection Authority
Councillor Workshop – Property Disposal - 30 April 2018
· Cr Dallas Tout (Deputy Mayor)
· Cr Yvonne Braid
· Cr Dan Hayes
· Cr Vanessa Keenan
· Cr Rod Kendall
· Cr Kerry Pascoe
Council Workshop – Property Disposal - 15 May 2017
· Cr Greg Conkey OAM (Mayor)
· Cr Dallas Tout (Deputy Mayor)
· Cr Yvonne Braid
· Cr Rod Kendall
· Cr Dan Hayes
· Cr Tim Koschel
· Cr Kerry Pascoe
1⇩. |
Location Map - Lot 2 DP 1008050 - Traver Street, Wagga |
|
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-10
RP-10 NSW Public Libraries Association SWITCH 2018 Conference
Author: Robert Knight
General Manager: Peter Thompson
Analysis: |
Endorse representation and appointment of two Councillors to attend the NSWPLA SWITCH 2018 Conference and REACH OUT 2018 (AMLOSN) Symposium in November 2018. |
That Council: a be represented at the NSW Public Libraries Association 2018 SWITCH Conference and Annual General Meeting, and REACH OUT 2018 (AMLOSN) Symposium to be held in Coffs Harbour on 27-30 November 2018 a appoint two Councillors as Council’s delegates to attend the conference |
Key Reasons
The NSW Public Libraries Association SWITCH 2018 Conference and Annual General Meeting will include presentations from national and international speakers who will primarily address matters relevant to the contemporary library sector.
The annual SWITCH conference is the major forum in NSW for Councillors, Council Officers and Library staff to assemble for professional development and collegiate interaction. The conference provides an important opportunity for delegates to learn about contemporary practices, and offers a platform for networking with colleagues and extending contacts and partnerships beyond the boundaries of the local South-West Zone of the Association.
Councillor delegates will also attend the combined REACH OUT 2018 Australasian Mobile Library and Outreach Services (AMLOSN) Symposium which is being held in conjunction with SWITCH 2018.
Financial Implications
The estimated cost for attendance of two Councillors at the conference is $4,410 which includes conference registrations, three conference dinners, four nights’ accommodation, airfares and associated out of pocket expenses. The conference will be funded from the Councillors’ Conference budget which currently has a draft budget allocation of $25,000 for the 2018/19 financial year.
Policy
POL-025 – Payment of Expenses and Provision of Facilities to Councillors.
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-11
RP-11 AUSTRALIA DAY COMMUNITY COMMITTEE - APPOINTMENT OF COUNCILLOR
Author: Scott Gray
General Manager: Peter Thompson
Analysis: |
Councillor Tim Koschel has tendered his resignation from the Australia Day Community Committee leaving a vacancy for a Councillor representative on the committee. |
That Council appoint one Councillor to the Australia Day Community Committee. |
Report
A vacancy on the Australia Day Community Committee has arisen due to the resignation from the committee by Councillor Tim Koschel.
The primary purpose of the Committee is to manage an inclusive consultative process with the community and stakeholders in relation to the coordination of Australia Day activities and celebrations.
The main functions of the committee are to:
1. Provide a forum to promote Australia Day, exchange ideas and discuss best practice.
2. Plan, organise and execute local arrangements for Australia Day with input from the community via the committee.
3. Assist in the on-ground delivery of the Australia Day events including the Awards Ceremony.
4. Promote Australia Day activities and awards across the region.
5. Seek funding and sponsorship from interested parties to assist in delivering highly participated events.
6. Ensure that all elements of funding and sponsorship agreements are incorporated as per Council’s required written documentation and Council’s Events Coordinator is involved in the process of sourcing, securing and managing agreements.
Councillors are requested to appoint a new representative to the committee.
Financial Implications
N/A
Policy and Legislation
Australia Day Community Committee Terms of Reference
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. RP-12
RP-12 Response to Questions/Business with Notice
Author: Scott Gray
General Manager: Peter Thompson
Analysis: |
This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings. |
That Council receive and note the report. |
Report
The following is in response to Questions/Business raised at the 28 May 2018 Ordinary Council meeting.
1. Councillor Hayes requested further information regarding online applications for temporary food stalls, in particular for the Fusion event as a lot of stall holders do not have English as their first language. What support or notification will be given to these stall holders to potentially fill out the online forms. |
Response provided by the Community Directorate
Council staff will continue to work closely with the Fusion Event food stallholders to assist them in submitting applications to meet any approval requirements. The online application process will involve proactive engagement with stallholders at all events with the Environmental Health Team, Customer Service Staff and Community Development officers offering face-to-face assistance to applicants to complete online forms. Those without access to a computer will be able to attend Council and assistance will be provided with the online services, which will also include utilising interpreter services where required. Staff also liaise with members of the Multicultural Organisation who have been previously assisting recent arrivals with Temporary Event applications. Council’s Environmental Health Team are also investigating options that could allow the online forms to be displayed in various languages. |
2. Councillor Kendall stated that there are very poor disabled facilities, in particular there is not one single laydown facility on both the Hume Highway and the Barton Highway travelling from Wagga to Sydney and Wagga to Canberra. What role can Council play in encouraging Roads and Maritime Services (RMS) to provide laydown facilities at regular intervals along those major arterial roads that they are responsible for. |
Response provided by Governance Directorate
Council can play an advocacy role by requesting these facilities be given strong consideration by the State Government. Council can make representations to the Premier, Deputy Premier and Minister for Roads, Maritime and Freight as well as meeting with the Member for Wagga Wagga and local RMS representatives. |
Financial Implications
N/A
Policy and Legislation
Code of Meeting Practice
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We have leaders that represent us
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018. M-1
M-1 Riverina Regional Library Advisory Committee Meeting - 28 March 2018
Author: Robert Knight
General Manager: Peter Thompson
Analysis: |
The Riverina Regional Library (RRL) Advisory Committee meeting was held on 28 March 2018. Minutes of the meeting are attached. |
That Council: a receive and note the minutes of the RRL Advisory Committee Meeting held on 29 March 2017 b endorse the draft RRL Management Plan 2018/19 c endorse the draft RRL Deed of Agreement 2018-2022 d endorse the appointment of Executive Council 2018-2022 |
Report
RRL Advisory Committee Minutes
The RRL Advisory Committee meeting was held on 28 March 2018. Minutes of the meeting are attached.
RRL Management Plan 2018/19
The RRL Deed of Agreement requires the RRL Management Plan to be endorsed by the Executive Council by 30 June each year. The draft RRL Management Plan 2018/19 was endorsed by the RRL Advisory Committee meeting held on 28 March 2018 and is included as an attachment.
The RRL Management Plan aggregates the RRL organisational planning and financial mechanisms to provide an overview of the service provision intent of the organisation. It comprises the following documents for endorsement by the Executive Council:
· RRL Deed of Agreement 2018-2022
· Draft Member Council Contributions 2018/19
· Draft RRL Budget 2018/19
· Draft RRL Fees and Charges 2018/19
Appointment of Executive Council 2018-2022
Riverina Regional Library (RRL) operates under s12(1) of the Library Act 1939, which provides as follows:
12 Agreements relating to local libraries
(1)
(a) Two or more local authorities may enter into an agreement whereby the local authority of one area undertakes the function of providing, controlling and managing libraries, library services or information services within the area or areas of the other local authority or local authorities.
(b) Any such agreement shall specify the terms and conditions upon which the libraries, library services or information services shall be so provided, controlled and managed.
(c) The local authority undertaking the function of providing, controlling and managing libraries, library services or information services pursuant to an agreement under this subsection shall have, in relation to the area or areas of the other contracting local authority or contracting local authorities, such of the powers and duties of a local authority relating to the provision, control and management of libraries, library services and information services as may be delegated to it by the agreement.
Accordingly, the Riverina Regional Library Deed of Agreement (s7) requires the appointment of an Executive Council prior to the adoption of a new Deed of Agreement, usually every 4 years.
Wagga Wagga City Council (WWCC) has filled the role of Executive Council since the initiation of the Riverina Regional Library (RRL) in 1978. This has been an effective arrangement for the administration of RRL, which is founded in the development of mutual respect between all member Councils, ensuring that WWCC supports and enacts the decisions of the RRL Advisory Committee.
Given the historic and ongoing success of the RRL administrative arrangements, it is recommended that WWCC be appointed to the role of Executive Council of RRL for the period July 2018 – June 2022, subject to the agreement of Council.
RRL Deed of Agreement 2018-2022
The current 2012-2018 iteration of the RRL Deed of Agreement expires on 30 June 2018. A detailed review of the current Agreement has been undertaken, resulting in the recommendation of a number of minor amendments that reflect various operational changes across the organisation. The proposed amendments do not change the intent of the document, and mainly simplify language, remove ambiguities and redundant clauses, and clarify the separation of responsibilities of all parties to the agreement.
The draft revised Deed of Agreement was sent to the Public Library Services Division of the State Library of NSW (PLS) for review to ensure that the proposed changes do not compromise the legality of the document in relation to the Library Act 1939.
The State Library has since responded with confirmation that the draft revised Deed of Agreement is consistent with the relevant sections of the Library Act (s11 and s12).
Financial Implications
The RRL Executive Council is paid an annual administration fee for the provision of financial, fleet management, human resource management, risk management and a variety of other services to ensure the effective operation of RRL. The administration fee is $73,683 in 2018/19 and increases by rate pegging annually.
The Riverina Regional Library Draft Budget 2018/19 is based on contributions due to be received from member Councils and provides a balanced outcome.
Based on the agreed RRL funding model, WWCC’s member contribution to Riverina Regional Library for 2018/19 will be $1,266,756. WWCC currently has $1,259,273 in the draft budget for the 2018/19 year, which is $7,483 less than the $1,266,756 RRL member contribution.
Policy and Legislation
RRL Deed of Agreement 2018-2022
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
Risk Management Issues for Council
Risk management in all functions forms part of the RRL business model as outlined in the RRL Management Plan 2017/18. No specific issues identified.
Internal / External Consultation
Internal consultation has been undertaken with Council’s Finance Department.
External consultation has been undertaken with RRL Member Councils and Branch Library Managers.
1⇩. |
RRL Advisory Committee Meeting Minutes - 28 March 2018 |
|
2. |
Draft RRL Management Plan 2018/19 - Provided under separate cover |
|
3. |
Draft RRL Deed of Agreement 2018-2022 - Provided under separate cover |
|
M-2 TRAFFIC COMMITTEE MINUTES - 10 MAY 2018
Author: Bill Harvey
Director: Caroline Angel
Analysis: |
The Local Traffic Committee met on 10 May 2018. At this meeting, Traffic Committee considered twenty reports.
The Minutes of the meeting are attached for Councillors’ reference. |
That Council: a receive the minutes of the Traffic Committee Meeting held on 10 May 2018 b endorse the recommendations of the Traffic Committee c approve the budget variations included in this report |
Report
The table below provides a summary of each item’s risk and budget implications in particular:
No. |
ITEM |
UNMITIGATED RISK RATING |
ESTIMATED COST ($) |
FUNDING SOURCE |
RP1 |
Level of Service at Intersections in Wagga Wagga |
Nil |
0 |
Not Required – Design is complete |
RP2 |
Brookong Avenue – Introduction of Timed Parking near Docker Street |
Nil |
0 |
Not Required |
RP3 |
Good Talk Run for 32 – On Street Event |
High |
0 |
Funded by Organiser |
RP4 |
Mortimer Place – Request to Mark Parking Bays |
Nil |
0 |
Not Required |
RP5 |
Fernleigh Road – Parking Restrictions near Number 196 - Deferred from 8 March 2018 |
Nil |
0 |
Not Required |
RP6 |
Morgan Street – Disability Parking Spaces and No parking Zone |
Medium |
0 |
Not Required |
RP7 |
Copland Street – Line Marking on Eastern End |
Medium |
1,100 |
Lines and Signs |
RP8 |
Copland street – No Parking at Number 297 |
Medium |
300 |
Lines and Signs |
Items of Particular Interest
RP-1 deals with the level of service at various intersections. A recommendation from that item is for a design to be prepared for a roundabout at the intersection of Plumpton and Gregadoo Roads. Such a design has been completed.
RP-2 deals with a request for four timed parking spaces on Brookong Avenue. Traffic Committee did not recommend the establishment of those spaces. A request has been made for a report dealing with on-street parking, including mobility parking scheme spaces, throughout the Health Precinct with a view to correcting deficiencies through the whole area.
There were no other items of particular interest that were dealt with by Traffic Committee at this meeting.
Financial Implications
The below table shows the budget required, and the current available budget for the proposed funding source for each of the items requiring funding:
Item |
Total Budget Required |
Proposed Funding Source |
Current Proposed Funding Source Budget |
Current Funding Source Expenditure including commitments as at 30 April 2018 |
Current Available Budget |
RP-7 RP-8 |
$1,100 $300 |
Lines and Signs |
$330,393 |
$301,325 |
$29,068 |
Policy and Legislation
N/A
Link to Strategic Plan
Safe and Healthy Community
Objective: We are safe
Outcome: We promote safety and safe behaviours
Risk Management Issues for Council
N/A
Internal / External Consultation
The Traffic Committee consists of a Councillor, NSW Police, Roads and Maritime Services and a representative of the Local Member. Representatives from Council’s Infrastructure and Planning staff provide advice to the Committee. Representatives from other agencies and entities may be invited to attend meetings as required.
1⇩. |
Traffic Committee Minutes - 10 May 2018 |
|
M-3 Audit, Risk and Improvement Committee Minutes - 11 May 2018
Author: Carolyn Rosetta-Walsh
General Manager: Peter Thompson
That Council endorses the recommendations contained in the minutes of the Audit, Risk and Improvement Committee Meeting held on 11 May 2018. |
Report
Report from the Chairperson
The draft minutes of the Audit, Risk and Improvement Committee meeting on 11 May follow.
A highlight of the meeting was the presentation from Imperium Markets on the management of Council’s investment portfolio. Members were impressed with the professional approach of management and its advisors and the outcomes being achieved.
The Committee welcomed the General Manager’s commitment to address the backlog of improvement actions identified in past internal audit reports.
The main item of business was the adoption of the internal audit plan for the next three years. The Committee believes that the internal audit function is resourced and managed in line with best practice for a large regional council.
I am available to discuss the minutes or any matter covered by the Committee’s Charter.
Bryce McNair BEc LLB
Independent Chairperson
Audit, Risk and Improvement Committee
Financial Implications
Council has granted certain authorities to the Audit, Risk and Improvement Committee within the scope of its role and responsibilities, as defined within its Charter. As an advisory committee to Council, the Audit, Risk and Improvement Committee has no authority to action items that may have a budget and/or resource implication outside of this authority unless Council resolves to adopt the recommendations.
There are no budgetary implications associated with the minutes of the 11 May 2018 Audit, Risk and Improvement Committee meeting.
Policy and Legislation
Audit, Risk and Improvement Committee Charter
Link to Strategic Plan
Community Leadership and Collaboration
Objective: We have strong leadership
Outcome: We are accountable and transparent
Risk Management Issues for Council
The Audit, Risk and Improvement Committee assists Council by monitoring its risk exposure and determining if management systems have appropriate risk management processes in place.
Internal / External Consultation
N/A
1⇩. |
Audit, Risk and Improvement - Minutes - 11 May 2018 |
|
Report submitted to the Ordinary Meeting of Council on Tuesday 12 June 2018.
QUESTIONS/BUSINESS WITH NOTICE
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-1
CONF-1 RFP2018-554 - WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 UPDATE
Author: Darryl Woods
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-2
CONF-2 PURCHASE OF THE AUSTRALIAN GAS LIGHT LANDFILL GAS ASSETS AT GREGADOO WASTE MANAGEMENT CENTRE
Author: Darryl Woods
Director: Caroline Angel
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-3
CONF-3 QANTAS GROUP PILOT ACADEMY
General Manager: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-4
CONF-4 RFQ2018-546 Conduct Review Panel
Author: Nicole Johnson
General Manager: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-5
CONF-5 RFT2018-27 PRINT MEDIA COUNCIL NOTICES
Author: Brett Koschel
General Manager: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-6
CONF-6 Technology Choice Area Switch - Bomen Industrial Hub
Author: Tristan Kell
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-7
CONF-7 RFT2017/12 HIRED PLANT, FLEET AND EQUIPMENT - REFRESH
Author: David Butterfield
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-8
CONF-8 PROPOSED ACQUISITION OF LAND AT DOCKER STREET FOR ROAD PURPOSES
Author: David Butterfield
Director: Natalie Te Pohe
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Report submitted to the Confidential Meeting of Council on Tuesday 12 June 2018. CONF-9
CONF-9 Telstra Location Insights – EvoCities Proposal
General Manager: Peter Thompson
This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
Reports submitted to the Ordinary Meeting of Council to be held on Tuesday 12 June 2018.
Present
The Mayor, Councillor Greg Conkey OAM
Councillor Yvonne Braid OAM
Councillor Dan Hayes
Councillor Vanessa Keenan
Councillor Rod Kendall
Councillor Tim Koschel
Councillor Dallas Tout
In Attendance
General Manager (Mr P Thompson)
Director Finance (Mrs N Te Pohe)
Director Commercial Operations (Ms C Angel)
Manager Audit, Risk & Governance (Mrs N Johnson)
Manager Community Services (Mrs M Scully)
Manager Finance (Mrs C Rodney)
Manager City Strategy (Mr T Kell)
Manager Executive Support (Mr S Gray)
Manager City Development (Mr P O’Brien)
Manager Technical & Strategy (Mr P Ross)
Strategic Asset Planner (Parks & Recreation) (Mr B Creighton)
Social Planning Coordinator (Ms L Saffery)
Communications & Engagement Officer (Mr J Lang)
Governance Officer (Ms B King)
Prayer
Almighty God,
Help protect our Mayor, elected Councillors and staff.
Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.
Amen.
Acknowledgement Of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.
APOLOGIES
An apology for non-attendance was received and accepted for Director Community, Mrs J Summerhayes on the Motion of the Mayor, Councillor G Conkey OAM.
CARRIED
LEAVE OF ABSENCE
Council noted a leave of absence that was granted at the 26 March 2018 Ordinary Council meeting to Councillor P Funnell (23 March 2018 to 29 May 2018 inclusive). |
18/151 RESOLVED: On the Motion of Councillors R Kendall and V Keenan That Council grant a leave of absence for Councillor K Pascoe for 28 May 2018. CARRIED |
CONFIRMATION OF MINUTES
CM-1 Ordinary Council Meeting - 14 May 2018 |
|
18/152 RESOLVED: On the Motion of Councillors R Kendall and T Koschel That the Minutes of the proceedings of the Ordinary Council Meeting held on 14 May 2018 be confirmed as a true and accurate record. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
Declarations Of Interest
Councillor R Kendall declared a Significant, Non-Pecuniary Interest in RP-7 STRONGER COUNTRY COMMUNITIES FUND - ROUND 1 the reason being that he is the Chair of the Leisure Company and vacated the chamber during its consideration.
Councillor V Keenan declared a Non-Significant Non-Pecuniary Interest in RP-4 Financial Performance Report as at 30 April 2018 the reason being that a former client of hers from 2 years ago is mentioned in the variations and remained in the chamber during its consideration.
Councillor V Keenan declared a Non-Significant Non-Pecuniary Interest in CONF-2 ADDITIONAL EVENT FUNDING REQUESTS the reason being that she was involved in organising a Predecessor Event requesting funding and remained in the chamber during its consideration.
Councillor D Hayes declared a Non-Significant Non-Pecuniary Interest in CONF-2 ADDITIONAL EVENT FUNDING REQUESTS the reason being that he was a volunteer extra in The Merger and remained in the chamber during its consideration.
PUBLIC DICUSSION FORUM
RP-5 MARVELOO
· Mrs Kerein Mullins – Speaking in favour of the report
RP-8 ACTIVE TRAVEL PLAN
· Mrs Lisa Glastonbury – Speaking in favour of the report
· Mr Ray Loiterton – Speaking in favour of the report
PROCEDURAL MOTION - CHANGE OF STANDING ORDERS |
|
18/153 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council bring forward consideration of the following matter to follow the public discussion forum: · RP-5 MARVELOO · RP-8 ACTIVE TRAVEL PLAN CARRIED |
RP-5 MARVELOO |
|
18/154 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council note this report regarding the location of the mobile Marveloo adult laydown change facility as described in this report. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
RP-8 ACTIVE TRAVEL PLAN |
|
18/155 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council: a endorse the proposed routes for public exhibition as identified within the Wagga Wagga Revised Proposal for Routes document b use the outcomes of the consultation to complete the business case required for the NSW State Government project assurance review c note that a further report will be provided to Council on the outcome of the gateway assessment process which will also provide further information regarding the detailed budget CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
NOM-1 NOTICE OF MOTION - PARKING IN THE HEALTH PRECINCT |
|
18/156 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council staff bring forward a report to: a assess the current and known future level of disabled parking bays within the health precinct; and b examine the variety of current and known future timed parking bays to ensure they are meeting the needs of business and service operators/staff, clients and customers, and residents in the health precinct CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
NOM-2 NOTICE OF MOTION - Central Business District (CBD) Parking |
|
18/157 RESOLVED: On the Motion of Councillors V Keenan and T Koschel That Council staff present a report to the 23 July 2018 Council Meeting outlining a strategy that identifies a roll out plan as well as a high level outline of the costs to implement marked parking bays across the CBD. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
PROCEDURAL MOTION - ENGLOBO |
18/158 RESOLVED: On the Motion of Councillors R Kendall and V Keenan That the standing orders be varied for the meeting as set out hereunder: · Items where councillors wish to speak · Items where no councillors wish to speak · Confidential · Matter of urgency · Closure of Meeting That RP-6 and RP-10 be adopted as recommended in the business papers.
CARRIED |
REPORTS FROM STAFF
RP-1 DA17/0751 - MULTI-DWELLING HOUSING (3 x 2 STOREY UNITS) WITH COMMUNITY TITLE SUBDIVISION AT 79 CRAMPTON STREET, WAGGA WAGGA, NSW 2650. LOT B DP11173 |
|
18/159 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council approve DA17/0751 for Multi Dwelling Housing consisting of 3 x two storey dwellings with community title subdivision at 79 Crampton Street, Wagga Wagga NSW 2650 subject to the conditions outlined in the Section 4.15 Assessment Report. CARRIED |
RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
RP-2 DA18/0169 - Multi-dwelling housing (4 x 2 Storey Units) with Community Title Subdivision at 17 Higgins Street, Wagga Wagga NSW 2650. Lot 30 DP 225843 |
|
18/160 RESOLVED: On the Motion of Councillors T Koschel and D Hayes That Council approve DA18/0169 for Multi-Dwelling Housing consisting of 4 x two storey dwellings with community title subdivision at 17 Higgins Avenue, Wagga Wagga NSW 2650 subject to conditions outlined in the Section 4.15 Assessment Report. CARRIED |
RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
RP-3 ADDITIONAL REPRESENTATION FOR THE SOUTHERN JOINT REGIONAL PLANNING PANEL (SJRPP) |
|
18/161 RESOLVED: On the Motion of Councillors D Hayes and V Keenan That Council appoints an additional alternate representative to the Southern Joint Regional Planning Panel (SJRPP). CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
Councillor Dan Hayes nominated The Mayor, Councillor Greg Conkey OAM.
The Mayor, Councillor Greg Conkey OAM accepted the nomination.
The Mayor, Councillor Greg Conkey OAM was duly appointed as Councils alternate representative to the Southern Joint Regional Planning Panel (SJRPP).
RP-4 Financial Performance Report as at 30 April 2018 |
|
18/162 RESOLVED: On the Motion of Councillors T Koschel and R Kendall That Council: a approve the proposed 2017/18 budget variations for the month ended 30 April 2018 and note the balanced budget position as presented in this report b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above c provide financial assistance of the following amounts in accordance with Section 356 of the Local Government Act 1993: i) Mark Hughes Foundation $ 85.00 d note details of the external investments as at 30 April 2018 in accordance with section 625 of the Local Government Act 1993 CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
RP-5 MARVELOO was moved forward for consideration following the public discussion forum.
RP-6 Suspension of Alcohol Free Zone - Lost Lanes Event |
|
18/163 RESOLVED: On the Motion of Councillors R Kendall and V Keenan That Council endorse the suspension of the Alcohol Free Zone in Cadell Place for the duration of the Lost Lanes festival to be held Saturday 23 June 2018 from 4pm to 10pm. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
RP-7 STRONGER COUNTRY COMMUNITIES FUND - ROUND 1 |
Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 6:41pm. |
18/164 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council: a accept the State Government grant offer of $1,514,672 of funding through the Stronger Country Community Fund b note that further reports will be provided to Council on potential partnerships with sporting and community groups for the delivery of the identified projects c enter into a funding agreement with the Leisure Company to provide a $50,000 contribution from the grant funding towards the construction of an adult laydown change facility in Peter Street, in accordance with the grant application d authorise the affixing of Council’s Common Seal to all relevant documents as required e approve the budget variation as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
T Koschel |
|
D Tout |
|
Councillor R Kendall re-entered the chamber, the time being 6:42pm.
RP-8 ACTIVE TRAVEL PLAN was moved forward for consideration following the public discussion forum.
RP-9 Disabled Access to Waterways |
|
18/165 RESOLVED: On the Motion of Councillors D Hayes and T Koschel That Council defer consideration of Disabled Access to Waterways until completed. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
RP-10 LIVVI'S PLACE PLAYGROUND - FINAL DESIGN AND LAYOUT |
|
18/166 RESOLVED: On the Motion of Councillors R Kendall and V Keenan That Council: a receive and note the report b approve the budget variation as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
COMMITTEE MINUTES
M-1 AIRPORT ADVISORY COMMITTEE MEETING - 1 MAY 2018 |
|
18/167 RESOLVED: On the Motion of Councillors D Hayes and R Kendall That Council defer consideration of AIRPORT ADVISORY COMMITTEE MEETING - 1 MAY 2018 until the next available Council meeting. CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
QUESTIONS/BUSINESS WITH NOTICE
The following Questions/Business with notice were raised and will be addressed in the next available Business paper:
1. Councillor Hayes requested further information regarding online applications for temporary food stalls, in particular for the Fusion event as a lot of stall holders do not have English as their first language. What support or notification will be given to these stall holders to potentially fill out the online forms.
2. Councillor Kendall stated that there are very poor disabled facilities, in particular there is not one single laydown facility on both the Hume Highway and the Barton Highway travelling from Wagga to Sydney and Wagga to Canberra. What role can Council play in encouraging Roads and Maritime Services (RMS) to provide laydown facilities at regular intervals along those major arterial roads that they are responsible for.
|
closed COUNCIL
18/168 RESOLVED: On the Motion of Councillors D Hayes and Y Braid OAM That the Council now resolve itself into a Closed Council, the time being 6.47pm. CARRIED |
AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.
CONFIDENTIAL REPORTS
CONF-1 SALE OF COUNCIL PROPERTIES AT FOREST HILL |
|
18/169 RESOLVED: On the Motion of Councillors R Kendall and D Hayes That Council: a note that 112 -114 Tarcutta Street sold for $625,000 in June 2015 b note the sale of the properties identified in the body of this report as parcels C, D, E and F are no longer proceeding in the manner identified in the report dated 30 June 2014 c approve the budget variation/s as detailed in the budget section of the report CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
CONF-2 ADDITIONAL EVENT FUNDING REQUESTS |
|
18/170 RESOLVED: On the Motion of Councillors V Keenan and R Kendall That Council: a endorse hosting the Regional Arts NSW (RANSW) event outlined in the body of this report i note that Council’s contribution and venue waivers will be subject to a further report b authorise the General Manager or their delegate to enter into an agreement with The Merger Productions (TMP) to provide $10,000 in funding towards the Wagga Wagga launch of their film, The Merger c receive a further report providing further clarification outlining the funding sources that give effect to (a) and (b) CARRIED |
RECORD OF VOTING ON THE MOTION
For the Motion |
Against the Motion |
Y Braid OAM |
|
G Conkey OAM |
|
D Hayes |
|
V Keenan |
|
R Kendall |
|
T Koschel |
|
D Tout |
|
Reversion to open COUNCIL
18/171 RESOLVED: On the Motion of Councillors V Keenan and T Koschel That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.08pm. CARRIED |
THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.11pm.
…………………………………………………..