Agenda of Ordinary Meeting of Council

Report submitted to the Ordinary Meeting of Council on Monday 9 July 2018. RP-2

RP-2 ACTIVE TRAVEL PROJECT - OUTCOMES OF COMMUNITY CONSULTATION

Author: Ben Creighton

Director: Caroline Angel

Analysis:

Council has received a funding offer from the NSW Government for the implementation of the Wagga Wagga Active Travel Plan. This report provides information regarding the outcomes of the recently completed community engagement activities.

Recommendation

That Council:

a acknowledge receipt of two petitions supporting the southern alignment for the Forest Hill Link

b note the stakeholder and public submissions received during the community feedback period

c thank the community and key stakeholders for their input into the proposed cycling links

d endorse the recommended links to be included in the business case for submission to the NSW State Government as a part of the project assurance review process

e note that ongoing consultation will occur with residents adjacent to the routes during the detailed design and construction phases of the project

f authorise the General Manager or their delegate to negotiate and enter into easements, rights of way or access agreements where it is proposed that an active travel route be constructed on land which is not owned by Council

g authorise the affixing of Council’s Common Seal to all relevant documents as required

f note that a further report will be provided to Council on the outcome of the gateway assessment process, and further information regarding the detailed budget

Report

At the 25 May 2018 Ordinary Meeting Council resolved (Res No 18/155):

That Council:

a endorse the proposed routes for public exhibition as identified within the Wagga Wagga Revised Proposal for Routes document

b use the outcomes of the consultation to complete the business case required for the NSW State Government project assurance review

c note that a further report will be provided to Council on the outcome of the gateway assessment process which will also provide further information regarding the detailed budget endorse the proposed routes for public exhibition as identified within the Wagga Wagga Revised Proposal for Routes document

This report (and attachments) details the outcomes of the intensive community engagement completed on the routes identified in in the document titled Wagga Wagga Active Travel Plan – Revised proposal for routes in accordance with part (a) of the resolution from May 2018 as outlined above. (Attachment 2)

Promotion of the public exhibition period was conducted by a variety of methods. These included:

· A media release that resulted in:

o Three television interviews

o One radio interview

o Three newspaper articles

o Three radio news stories

· Letter box drop (between 900-1000) homes adjacent to proposed routes

· Council News article

· Council News advertisements

· Pop-up shop in The Marketplace

· Sponsored social media posts

· Wagga View website page.

In addition to this feedback on the proposed routes was sought via:

· Individual stakeholder meetings

· Four stakeholder workshops

· One youth workshop

· Four resident meetings (made upon request)

· Numerous discussions from front counter drop-ins and phone calls.

The public exhibition period enabled staff to gain a better understanding of community support for each of the proposed routes, together with the potential issues that will need to be addressed during the detailed design phase of the project. Importantly, this was the first step of the ongoing community engagement that will occur during the life of the project to ensure that the many questions raised are addressed during the detailed design and construction phases. This may include revising the concept design where alternatives meet best practice safety standards, are practicable and constructible.

Council received 108 submissions, 45 contributions via the Wagga View feedback link and the completion of 97 surveys. In addition to these formal submissions, a significant amount of feedback was received from the stakeholder workshops, residents meetings, front counter drop-ins and phone calls.

It should be noted that not all of the feedback and submissions received supported the same outcome, and the recommended links have taken into account community views as well as the buildability of the network within the allocated budget and project timeframes.

In order to address the issues and comments raised within the submissions accurately, the key themes associated with the overall project, as well as each of the proposed links, are presented below along with a recommendation of the proposed route to be included in the Project Business Case. A more detailed summary of the public exhibition can be found in Active Travel Plan - Outcomes of Community Engagement June 2018 (Attachment 1).

Some of the key themes were the subject of multiple submissions however for the purposes of this report they have only been addressed once and at the highest level.

Public Exhibition Outcomes:

Active Travel Project Implementation

The feedback received on the broader Active Travel Project and implementation of cycling infrastructure within the city has been very positive with a significant majority of respondents supporting the project even if proposing amendments to a particular route.

Some of the themes raised on the broader project during the exhibition period were:

Existing Maintenance – A significant volume of feedback was received on the existing maintenance of cycling infrastructure and the impact of weeds, overhanging trees and unswept loose gravel.

To address this ongoing issue a review of the current maintenance budgets and actions will be completed prior to the end of 2018 with the view to making recommendations during the development of the next 2019/20 long-term financial plan.

Education Campaign – That an education campaign educating all road users be completed as a part of the project implementation.

Staff have held discussions with RMS and TNSW staff in regards to their provision of additional funding for education campaigns. It is anticipated that these additional funds will be made available for this purpose.

Funding Priorities – Can the funding be spent on other priorities?

The NSW Government grant funding provided is for cycling infrastructure only and can only be spent on this project or not accepted.

Intersections – The design of intersections is important, as these are the biggest safety risk and conflict points with other road users/vehicles.

Recommendation:

That Council proceed with the development of the Active Travel Business Case for submission.

Levee Link

The Levee Link received significant positive feedback due to its proximity and promotion of the river. Some themes from the feedback received on the levee link during the exhibition period include:

Access Ramps – Gradient of entrance and exit ramps must be suitable for cyclists and for disabled access.

Staff are working with the Levee Project team to ensure suitable access onto the Levee. This is in accordance with Council’s Disability Inclusion Action Plan, with seven of the proposed ramps meeting current disability design access standards.

Construction Materials – Concrete, as a construction material, may not be necessarily the best option either environmentally or from a cost perspective.

Concrete has been identified as a suitable construction material due to its durability and low maintenance costs.

Wiradjuri Walking Track – Wiradjuri Walking Track is in this location. Dangerous to have the mix of bikes and pedestrians

The proposed path will be 3m wide, meeting the shared path standard that allows for a mix of users. An education and awareness program will run in parallel with the construction phase of the project.

Recommendation:

That Council proceed with the inclusion of the Levee link in the Project Business Case as exhibited.

University Link

The University Link was well supported, however, a number of the submissions received raised the possibility of constructing either a standalone pedestrian and cycling bridge if a cycling bolt on bridge off the existing Wiradjuri or Gobbagombalin Bridges was achievable.

Construction of a new pedestrian cycling bridge or the installation of bolt on cycleway bridges to existing bridges – Can these be included in the existing budget?

The cost estimate for a standalone pedestrian bridge is estimated to be in excess of $2,000,000. The cost estimate for a bolt on bridge on the Wiradjuri Bridge is estimated to be in excess of $1,000,000 and significantly greater for the Gobbagombalin Bridge.

The Wagga Wagga Integrated Transport Strategy action ILU3.7 states that Council approach TfNSW and RMS and “Lobby and negotiate for duplication of the Gobbagombalin Bridge.” As a part of these discussions, staff will be requesting that better pedestrian and cycling access is provided across the Bridge.

Neither option is considered financially feasible for implementation for this stage of the project however, they could be considered in a future phase if funding were to become available.

Connection to all northern suburbs – Links to be established for Boorooma and Gobbagombalin as well as Estella.

It is proposed that an East-West path will connect these suburbs with the University Link.

Olympic highway culvert underpass works – Additional works will be required at the culvert and on the path moving north from the crossing point.

Works including drainage, lighting and a possible plinth, will be considered during the detailed design phase. The sharpness of the turn and gradient of the path immediately to the north of this culvert will also be addressed at the project’s detailed design phase.

Recommendation:

That Council proceed with the inclusion of the University link in the business case as exhibited.

Bourke Link

The use of the Eastern service road in Bourke Street was generally supported with a majority of the feedback relating to technical design issues. Some themes from the feedback received on the Bourke link during the exhibition period include:

Proposed Change to intersection of Bourke and Wooden Street – A change in the route is proposed for the section of path from Wooden Street to Fernleigh Road to avoid an additional crossing point on Bourke Street. An alternative has been identified that has significant community support for implementation.

As a part of the Southern and Bourke alignment a presented route split off proceeded down Wooden Street across Bourke Street, then via Urana Street before re-joining Fernleigh Road immediately to the east of the Juvenile Justice Centre. During the community engagement, an alternative route was put forward that allowed the crossing of Bourke Street at the signalised Fernleigh Road intersection. This option was tested with a number of stakeholders and received support as the preferred alternative.

Option presented during consultation:

Proposed Alternative Option

Red = Deleted Route

Green = Revised Route

Eastern Service Road Use – The use of the Eastern service road was generally supported, however, a number of questions were raised including signage, intersection treatments and traffic priorities.

These issues will be investigated and considered during the detailed design phase of the project.

Extension to Glenoak and Springvale – Can an extension be included in this project to Glenoak and Springvale?

Extensions to Glenoak and Springvale are not part of the current scope of the project, however an extension could be considered in a future stage of works as budget allows.

Recommendation

That Council proceed with the inclusion of the Bourke link in the business case with the revision as identified above.

Kooringal Link

A majority of the feedback regarding the Kooringal Link related to the crossing of Kooringal Road and the need to address this recognised safety issue. There was also discussion on which side of the road the cycleway should be constructed.

Crossing of Kooringal Road and Copland Street

During the public exhibition period there was significant support for the use of the existing Marshall’s Creek bridge underpasses at Kooringal Road and Copland Street to avoid the crossing of these roads. A preliminary hydrology investigation has determined that these crossings maybe feasible. This option will be subject to investigations during the project’s detailed design phase and additional consultation with adjacent landowners. The Christian College school participated in the consultation and have provided a submission regarding safety at road crossings and the potential alignment of a cycleway crossing their driveway. These issues will be addressed during the project’s detailed design phase. (Attachment 5)

Links to Exhibition Centre

If the underpasses at Kooringal Road and Copland Street were adopted than access to the Exhibition Centre would be achieved. A path would then be constructed through the Exhibition Centre and back out to Kooringal Road before turning north and connecting with the existing Kooringal Road path.

Vincent Road/Kooringal Road/Faye Avenue intersection – Very difficult intersection due to sight lines being impacted by vegetation that has encroached into road reserve and the offset to Faye avenue.

A potential option was explored to bring the path down the western side of Kooringal Road to avoid the eastern side driveways however this would result in all south bound traffic being required to cross Kooringal Road prior to Vincent road before continuing on the eastern side to the Vincent road intersection. This conflict was considered less desirable than keeping the path on the eastern side.

A review of the sight line and impact from existing vegetation will be undertaken. Within the 2018/19 Long Term Financial Plan a budget allocation of $90,000 has been made to investigate this intersection for all modes of transport.

Recommendation:

That Council proceed with the inclusion of the Kooringal link in the business case inclusive of the utilisation of the existing Kooringal Road and Copland Street bridges as underpasses.

Forest Hill Link

Rail Corridor/Southern Alignment

A significant number of submissions were received both for (65) and against (12) the use of the rail corridor for the eastern link. In addition, two petitions were received with 60 signatures against the use of the corridor.

Many of the submissions requested that Council endorse the utilisation of the rail corridor as the alignment of the Eastern Link and seek approval from the NSW Government to utilise the corridor.

However, at this stage, State Government approval for the use of this land is not likely to be forthcoming in the near future and not within the Active Travel Project timeframes.

Given this, there are two options for consideration:

a) Include the use of the rail corridor in the Active Travel Project Business Case noting that it will not be built as part of the current works and that implementation would be subject to future State Government approval and the sourcing of additional implementation funding. This approach may, in time, allow the construction of the preferred alignment. However, when this will occur and if additional funding will be forthcoming are unknown at this time.

b) Proceed with the Southern Alignment route, as it is the most likely to be planned, approved and constructed within the Active Travel Project timeframe.

Australian Clay Target Association – The Australian Clay Target Association have lodged an objection to the proposed eastern link in general on the basis that additional use of this area may result in an increase of complaints relating to noise and the visual amenity factor of firing activity occurring in the direction of the link. (Attachment 6)

If a complaint were to be received, compliance staff would be required to assess it using the parameters set under the Protection of the Environment Operations Act 156/1997 as the emission of offensive noise. Offensive noise relates to noise that is harmful to, or interferes unreasonably with the comfort of a person outside the premises from which the noise is emitted.

NSW EPA’s Target Shooting Ranges: Application Note for Assessing Noise Compliance sets out guidelines for assessing the effect on nearby residences of shooting ranges using propellant weapons (Attachment 7). This includes recommendations for the amount of days per week usage that can occur during daytime and night-time, with day time usage being considered between 10am and 5pm. This also varies depending on if the range is existing or a proposed future development.

The table below recommends the number of days and nights of range usage corresponding to shooting noise level.

Table

Advice from Council’s Regulatory Services section is that a noise complaint in regards to an Australian Clay Target Association shooting event was received and investigated during 2017.

However, following the investigation no action was taken as it was found that, “there is sufficient separation between the range and residential premises and that although the range may be audible; it does not constitute offensive noise under the Protection of the Environment Operations Act 1997”.

The proposed Southern Alignment of the Eastern Link is 1610m from the closest shooting trap, whereas the rail corridor is approximately 880m from the closest shooting trap. With the Southern Alignment having almost double the separation distance from the shooting traps, it is considered less likely that any complaints will be made from the use of this alignment, particularly given its close proximity to existing residential development.

Recommendation:

That that Council proceed with implementing the southern alignment for inclusion in the Project Business Case based on the unknown outcomes and timeframes associated with the use of the rail corridor.

Central (Southern) Link

The Central Link received significant feedback in relation to the concept design, access across the highway and access across the railway line. It is proposed that additional consultation be completed for this Link prior to finalisation of the cycleway design.

Proposed Alignment – Why Fox Street?

The Fox Street location was identified due to its proximity to the signalised intersection of Fox Street and the Sturt highway and the Brookong Avenue railway pedestrian crossing.

Fox Street Cycleway design – Does the concept cross section design have to be utilised?

A number of concerns have been raised by community members around the proposed concept layout in Fox Street as well as suggestions of alternative layouts for this route. Despite these concerns, many residents have also indicated support for the cycleway project but would like further discussion and input in to the final design.

It is proposed that the Fox Street route continue to be utilised due to its proximity to the Fox Street/Sturt Highway intersection crossing noting that staff will conduct additional consultation with the residents and landowners adjacent to this link prior to the project’s detailed design being completed.

Crossing of rail corridor – The existing Cassidy Bridge is too steep.

Staff are currently in discussions with representatives from the Inland Rail project in regards to Cassidy Bridge. The bridge will be required to be rebuilt to allow double stacking of rail containers through Wagga Wagga. In these discussions, it has been identified that the Bridge approaches will be required to be reviewed in order to reduce the gradient and meet universal design principles.

Recommendation:

That Council proceed with the proposed Central Link noting that additional consultation and investigation will be undertaken prior to the detailed design phase.

Wollundry Link

Crossing of Ivan Jack Drive – the crossing of Ivan Jack Drive can be an issue due to the traffic volumes at times and the design of the existing crossing.

The redesign of the intersection will be considered during the detailed design phase of the project. It is proposed that the crossing point of the road be moved south of the existing crossing closer to the Morrow Street Rest Centre.

Morrow and Baylis Street intersection – Can this be converted to traffic lights given the existing design of the intersection?

The final design of this intersection will be completed during the detailed design phase of the project; however, it is not proposed that this would include signalisation.

Tarcutta Street Crossing – Crossing Tarcutta Street can be difficult. Can the number of travel lanes be reduced at this crossing?

A new design to allow pedestrians and cyclists to cross Tarcutta Street at this intersection will be required to be completed at the project’s detailed design phase; however, it is not proposed to reduce the number of travel lanes.

Recommendation:

That Council proceed with the inclusion of the Wollundry Link in the business case as exhibited.

Morgan Street Link

The Morgan Street Link was supported however; traffic volumes that are associated with the CBD and Tarcutta Street were raised as an issue.

Tarcutta and Morgan Intersection – The amount of traffic at this intersection makes this quite dangerous for pedestrians and cyclists.

Staff are currently completing modelling on this intersection and reviewing options including the possible signalisation of the intersection.

CBD – Best Street to Fitzhardinge Street – mixed feedback was received on the desire for a continuous link through the CBD and if it is actually possible to provide any form of cycleway through this area.

This will be considered during the project’s detailed design phase, however, the existing utilisation of the road corridor, parking, as well as the volume of pedestrians and traffic limit the opportunity.

Recommendation:

That Council proceed with the proposed Morgan Street Link noting that additional investigation will be undertaken during the detailed design phase.

Red Hill Link

The Red Hill Link is supported as an important East West Link that connects a number of the Links. During the discussion, an alternative option was put forward to avoid close interactions with traffic.

Use of Northern Service Road proposal – an alternative proposal has been identified that has significant community support for implementation.

During the discussion on Red Hill Road, an alternative was put forward to utilise the Northern Service Road. This allows cyclists to avoid close interactions with vehicles at the top of Red Hill Road within the cut-out. This proposal was discussed during the stakeholder workshops and received strong support.

Connection to Pomingalarna via Silverlite Reserve – Can a connection be created through Silverlite Reserve to Pomingalarna.

The development of a path through the Reserve can be considered as an additional stage of the project. This will be looked at being implemented if Council receives funding for the proposed Pomingalarna Multisport Cycling Centre.

Roundabout and Intersection design – A number of questions and suggestions were put forward in regards to the design of intersections at roundabouts.

The roundabout and intersection designs will be completed as a part of the detailed design phase of the project.

Recommendation:

That Council proceed with the amended Red Hill Link using the northern service lane.

Kapooka Link

Minimal feedback was received on the Kapooka Link other than from stakeholder discussions held specifically with Defence staff. One question that was raised by the community was:

Is there demand to extend the route to Kapooka?

During Stakeholder conversations, it has been identified that a large percentage of Defence personnel already ride and it is expected this will increase significantly with the infrastructure improvements.

Recommendation:

That Council proceed with the Kapooka Link as exhibited.

Underpass Road Separation

As per the 28 May 2018 report, investigation of additional underpasses has been completed. In addition to this, overpasses (bridges) were also reviewed at a high level as a way of achieving grade separation.

Underpass – A cost for the development of an underpass at Kooringal Road was estimated to cost approximately $977,000 inclusive of the installation of culverts, approach ramps and drainage and 10% contingency. This is considered indicative only as there is no design to base the costings on and no site investigations have been undertaken at this time.

Overpass (Bridge) – The indicative cost for a bridge structure is significantly higher due to the length of ramps required to reach the required height. The cost of a bridge structure is approximately $2,500,000 inclusive of the bridge, ramps and approaches. This is also considered indicative as there is no design to base the costings on and no site investigations have been undertaken at this time.

Recommendation:

That no additional underpasses (or overpasses) be constructed as a part of this Active Travel project as their inclusion is outside of the available budget for the project. That the existing Marshall’s Creek bridges on Kooringal Road and Copland Street be converted to allow cycling access as detailed above.

End of Trip Facilities

There are two proposed end of trip facilities to be developed within the current project. These include facilities within the Bolton Park Precinct and facilities adjacent to the Visitor Information Centre.

The facilities at the Oasis (Bolton Park Precinct) would include a bike cage with access control, lighting and CCTV. The facilities at the Visitor Information Centre would include a bike cage with access control, lighting, CCTV, changing and shower facilities.

Staff have also held discussions with NSW Health and Wagga Wagga Base Hospital management concerning the development of a third end of trip facility. Initial discussions were positive and it was recognised this would be of significant benefit to hospital staff and could possibly be included as part of the scope for their future car park development.

Agreements with Third Party Land Owners

Two of the proposed routes utilise land that is not owned or controlled by Council. This land relates to the Forest Hill and Kapooka Links. Staff have conducted initial discussions with these landowners in regards to the arrangements that would allow access for the construction of the paths on these particular properties.

Based on these discussions it is anticipated that the arrangements that will be put in place will be a combination of licences, easements, formal agreements and/or the dedication of land to Council through future developments.

Subject to Council endorsement of the proposed routes staff will commence negotiating the formal agreements that will allow for the construction of the cycleways on these Links.

Financial Implications

The $400,000 in funding that has been accepted is allowing for the development of the Active Travel Plan Project. This will include the development of the detailed project documentation that is required to meet the Infrastructure NSW project assurance requirements.

The remaining funding of up to $11,352,600 will allow Council to proceed with implementing the project. A further report to Council will provide details of the proposed budget allocation from Transport for NSW.

Policy and Legislation

· Wagga Wagga Active Trave Plan

· Recreation Open Space and Community Strategy and Implementation Plan 2040

· Wagga Wagga Integrated Transport Strategy and Implementation Plan 2040

· Petitions Management Policy (POL 086)

Link to Strategic Plan

Community Leadership and Collaboration

Objective: We are informed and involved in decision making

Outcome: Everyone in our community feels they have been heard and understood

Risk Management Issues for Council

Financial – Previous implementation cost estimates were high level only. The final implementation cost will be subject to the finalised Routes determined by community engagement, detailed design and construction methods.

Funding – The Project Business Case must demonstrate a Benefit Cost Ratio greater than one in order for the project to meet the project assurance requirements that will unlock the $11,352,600 implementation funding. Failure to determine a position on preferred alignments within the project timelines could risk project funding. The risks associated with implementing this strategy relate to process, cost, environmental, WHS and contractor performance. These risks are addressed as part of Council’s project management and contractor performance management systems.

Internal/External Consultation

Staff have completed some initial targeted discussions with the following individuals and organisations:

· Private Land Owners

· Developers

· NSW State MP

· NSW Farmers Federation

· Committee 4 Wagga

· John Holland Country Rail

· Wagga Rail Trail Committee

· Defence (Army and Air Force)

· NSW Health

· Charles Sturt University

· Roads and Maritime Services

· Transport for NSW.

A Councillor workshop was held 7 May 2018 on the progress of the project. This was attended by:

· Councillor Dallas Tout

· Councillor Kerry Pascoe

· Councillor Yvonne Braid

· Councillor Dan Hayes

· Councillor Tim Koschel

· Councillor Vanessa Keenan.

The methods used to promote the project during the exhibition period included:

· Media Release that resulted in:

o Three television interviews

o One radio interview

o Three newspaper articles

o Three radio news stories

· Letter box drop (between 900-1000) homes adjacent to proposed routes

· Council News article

· Council News advertisements

· Pop-up shop in The Marketplace

· Sponsored social media posts

· Wagga view website page (764 Views).

In addition to these promotions, additional feedback was sought via:

· Individual stakeholder meetings

· Four stakeholder workshops

· One Youth workshop

· Four resident meetings (made upon request)

· Numerous discussions from front counter drop-ins and phone calls.

During the exhibition period Staff received feedback that the period of time that was available for community feedback (which was driven by the project milestones was short and that additional time for consultation and feedback would have been preferred). This is agreed and to ensure continued community input there will be ongoing consultation with residents adjacent to the routes during the detailed design and construction phases of the project

Further, it was reported to Staff that not all households received the letterbox drop items. Staff have checked on the delivery and have been advised that the letterbox drop was made to all identified houses. It has been confirmed that a number of residents received the information as they made contact with Council on this basis.

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

Extensive community consultation was undertaken for the Active Travel Plan and the Wagga Wagga Integrated Transport Strategy 2040 via a variety of methods including:

· Online interactive map (2462 website visits, 193 places pinned)

· Stakeholder visioning workshop (Attendance of 48)

· Speak out session (Attendance of 60)

· Stakeholder meetings

· Moving forward together workbook (121 completed)

· Drop-in shop front.

Internal consultation was undertaken with Council’s Finance, Parks Operations, Strategic Planning, Development Services, Infrastructure Services and Community Services divisions.

Attachments

1.	Wagga Wagga Active Travel Plan - Revised Proposal for Routes - Provided under separate cover
2 .	Wagga Wagga Active Travel Plan - Outcomes of Community Engagement June 2018 - Provided under separate cover
3 ⇩.	Wagga Rail Trail Submission
4 ⇩.	Bicycle Wagga Wagga Submission
5 ⇩.	Christian College Submission
6 ⇩.	Australian Clay Target Association Submission
7 ⇩.	Target Shooting Ranges: Application notes for Assessing noise Compliance

No.	Name of Applicant	Requested Subsidy $
1	Lions Club of Wagga Wagga South Inc.	500
2	Rotary Club of Wollundry - Wagga Wagga - Food & Wine Festival (23 March 2019)	250
3	Rotary Club of Wollundry - Wagga Wagga - Gears & Beers Festival (30 September 2018)	250
4	The Salvation Army Wagga Wagga	1,000
5	Sisters Housing Enterprises	1,000
6	Wagga Wagga Baptist Church Facilities Inc.	250
7	Peter Dolden	250
8	Best Friends Pet Rescue	500
	Total	$4,000

Reports submitted to the Ordinary Meeting of Council to be held on Monday 9 July 2018.

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Rod Kendall

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager (Mr P Thompson)

Director Finance (Mrs N Te Pohe)

Director Community (Mrs J Summerhayes)

Director Commercial Operations (Ms C Angel)

Manager Audit, Risk & Governance (Mrs N Johnson)

Manager Finance (Mrs C Rodney)

Manager Executive Support (Mr S Gray)

Manager City Development (Mr P O’Brien)

Manager Technical & Strategy (Mr P Ross)

Communications & Engagement Officer (Ms K Roberts)

Governance Officer (Ms B King)

Prayer

Almighty God,

Help protect our Mayor, elected Councillors and staff.

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

Amen.

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

APOLOGIES

No apologies received.

LEAVE OF ABSENCE

Council noted a leave of absence that was granted at the 12 June 2018 Ordinary Council meeting to Councillor V Keenan (22 June 2018 to 16 July 2018 inclusive).

CONFIRMATION OF MINUTES

CM-1 Ordinary Council Meeting - 12 June 2018

18/223 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That the Minutes of the proceedings of the Ordinary Council Meeting held on 12 June 2018 be confirmed as a true and accurate record.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
R Kendall
K Pascoe
D Hayes
T Koschel
D Tout

Declarations Of Interest

Councillor R Kendall declared a Significant, Non - Pecuniary Interest in CONF-5 DA17/0211 - 199 Gurwood Street Wagga Wagga - Council ats Debgar Holdings Pty Limited the reason being that he is a business associate of the Directors of Debgar Holdings Pty Ltd and vacated the chamber during its consideration.

Councillor K Pascoe declared a Pecuniary Interest in RP-4 Integrated Planning and Reporting - Adoption of Documents the reason being that a family member of his is the President of the Wagga Wagga Business Chamber and vacated the chamber during its consideration.

Councillor K Pascoe declared a Pecuniary Interest in RP-6 BRADMAN DRIVE LINEAL CREEK CROSSING the reason being that his company owns property in close proximity to the land in question and vacated the chamber during its consideration.

MAYORAL MINUTES

MM-1 MAYORAL MINUTE - AMNESTY INTERNATIONAL - "MY NEW NEIGHBOUR" REFUGEE CAMPAIGN

18/224 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council:

a reaffirms that Wagga Wagga is a community that welcomes refugees

b supports an expanded and improved Community Sponsorship Program (CSP)

c calls on the Federal Government to improve and expand the CSP to ensure the program:

i does not take places from others in need;

ii provides adequate support and services;

iii limits the costs on sponsors;

iv allows community, family and businesses to act as sponsors; and

v creates more places for people in need of protection to settle in Australia

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

MM-2 MAYORAL MINUTE – FINANCIAL ASSISTANCE GRANT

18/225 RESOLVED:

On the Motion of The Mayor, Councillor G Conkey OAM

That Council write to the Deputy Prime Minister and Federal Member for Riverina, the Hon Michael McCormack MP, the Treasurer, the Hon Scott Morrison MP and the Leader of the Opposition, the Hon Bill Shorten MP urging them to increase funding allocated to Local Government through the Financial Assistance Grants program to reflect one percent of total tax income received by the Federal Government.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

PROCEDURAL MOTION - ENGLOBO

18/226 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That the standing orders be varied for the meeting as set out hereunder:

· Items where councillors wish to speak

· Items where no councillors wish to speak

· Confidential

· Matter of urgency

· Closure of Meeting

That RP-1, RP-2, RP-5, RP-8, M-1, CONF-1, CONF-3 and CONF-4, be adopted as recommended in the business papers.

CARRIED

REPORTS FROM STAFF

RP-1 Financial Performance Report as at 31 May 2018

18/227 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a approve the proposed 2017/18 budget variations for the month ended 31 May 2018 and note the balanced budget position as presented in this report

b note the Responsible Accounting Officer’s reports, in accordance with the Local Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the financial position of Council is satisfactory having regard to the original estimates of income and expenditure and the recommendations made above

c note details of the external investments as at 31 May 2018 in accordance with section 625 of the Local Government Act 1993

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

RP-2 Outstanding Debtors Deemed Unrecoverable - Proposed Write Off List

18/228 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a authorise, in accordance with Clause 131 of the Local Government (General) Regulation 2005, the write-off of outstanding debtor accounts totalling $9,619.50 against the existing Provisions for Doubtful Debts as outlined in the report

b note the $14,553.69 total for outstanding accounts under $1,000 which is also to be written off under the General Manager’s delegation

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

RP-3 NSW Department of Planning & Environment - Low Cost Loans Initiative

18/229 RESOLVED:

On the Motion of Councillors R Kendall and D Hayes

That Council:

a endorse the General Manager or their delegate to submit an application to the Low Cost Loans Initiative (LCLI) program, for the projects listed in this report

b approve the inclusion of the Potential Projects outlined in this report to be included in Council’s Delivery Program

c note that a subsequent report will be provided to Council once a determination has been made by NSW Planning & Environment which will outline any budget variations required

d alter the current wording Old Narrandera Road/Olympic Highway roundabout to be old Narrandera Road Intersection (item in Northern growth area)

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

RP-4 Integrated Planning and Reporting - Adoption of Documents

Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 6:37pm.

18/230 RESOLVED:

On the Motion of Councillors R Kendall and D Tout

That Council, having considered all submissions received relating to the exhibited documents:

a adopt the Combined Delivery Program and Operational Plan 2018/2019

b adopt the Fees and Charges for the financial year 2018/2019

c adopt the Long Term Financial Plan 2018/2028

d sets the interest on overdue rates and charges for 2018/19, in accordance with Section 566(3) of the Local Government Act 1993, at 7.50% per annum, calculated on a daily simple interest basis (set in accordance with the limit advised by the NSW Office of Local Government)

e makes and levy the following Rates and Annual Charges for 2018/19 under the relevant sections of the Local Government Act 1993:

i Residential – City and Suburbs rate of 0.80182 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value in respect of all rateable lands situated in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, excluding Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

A minimum rate of $680.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate

ii Residential – Other rate of 0.60377 cents in the dollar calculated on the land value in respect of all rateable land within the Council’s area, which, in the Council’s opinion, is land which:-

(a) is not less than two hectares and not more than 40 hectares in area

(b) is either:

(i) not zoned or otherwise designated for use under an environmental planning instrument

(ii) zoned or otherwise designated for use under such an environmental planning instrument for non-urban purposes

(c) does not have a significant and substantial commercial purpose or character

Excludes Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

A minimum rate of $305.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

iii Residential – Villages rate of 0.53656 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value of all rateable land situated in the centres of population defined by Council Resolution 12/176 as the villages of San Isidore, Gumly Gumly, Tarcutta, Humula, Uranquinty, Mangoplah, Oura, Currawarna, Ladysmith, Galore, Collingullie and North Wagga excluding Business - Villages and Rural land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

A minimum rate of $256.00 for each parcel of land as prescribed under section 548 of the Local Government Act 1993 shall apply to this rate.

iv Business - City and Suburbs rate of 1.50680 cents in the dollar calculated on the land value of all rateable non-residential land, which cannot be classified as residential, or farmland land in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, in terms of Sections 518 and 529 of the Local Government Act 1993

A minimum rate of $652.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

v Business - Villages and Rural rate of 0.67589 cents in the dollar calculated on the land value of all rateable land in the Council’s area, in terms of Sections 518 and 529 of the Local Government Act 1993, defined by Council Resolution 12/176, excluding lands defined as Business - City and Suburbs, Residential, and Farmland

A minimum rate of $109.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

vi Farmland rate of 0.36674 cents in the dollar, calculated on the land value of all rateable land, which, in Council’s opinion, qualifies as farmland as defined in Section 515 of the Local Government Act 1993

A minimum rate of $295.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.

Special Rate - Levee Upgrade

vii Residential - City and Suburbs Special Rate - Levee upgrade rate of 0.03255 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value in respect of all rateable lands situated in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, excluding Business - City and Suburbs land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act 1993, within such centres of population

viii Residential – Other Special Rate - Levee upgrade rate of 0.02424 cents in the dollar calculated on the land value in respect of all rateable land within the Council’s area, which, in the Council’s opinion, is land which:-

(a) is not less than two hectares and not more than 40 hectares in area

(b) is either:

(i) not zoned or otherwise designated for use under an environmental planning instrument

(ii) zoned or otherwise designated for use under such an environmental planning instrument for non urban purposes

(c) does not have a significant and substantial commercial purpose or character

ix Residential – Villages Special Rate - Levee upgrade rate of 0.02146 cents in the dollar in terms of Sections 516 and 529 of the Local Government Act 1993, calculated on the land value of all rateable lands situated in the centres of population defined by Council Resolution 12/176 as the villages of San Isidore, Gumly Gumly, Tarcutta, Humula, Uranquinty, Mangoplah, Oura, Currawarna, Ladysmith, Galore, Collingullie and North Wagga excluding Business - Villages and Rural land, rated in accordance with the provisions of Section 518 of the Local Government Act 1993, Residential (Other) land as defined, and also Farmland, rated in accordance with the provisions of Section 515 of the Local Government Act, within such centres of population

x Business - City and Suburbs Special Rate - Levee upgrade rate of 0.06061 cents in the dollar calculated on the land value of all rateable non-residential land, which cannot be classified as residential, or farmland land in the centres of population defined by Council Resolution 12/176 as the City of Wagga Wagga and the Village of Forest Hill, in terms of Sections 518 and 529 of the Local Government Act 1993

xi Business - Villages and Rural Special Rate - Levee upgrade rate of 0.02711 cents in the dollar calculated on the land value of all rateable land in the Council’s area, in terms of Sections 518 and 529 of the Local Government Act 1993, defined by Council Resolution 12/176, excluding lands defined as Business - City and Suburbs, Residential, and Farmland

xii Farmland - Special Rate - Levee upgrade rate of 0.00690 cents in the dollar, calculated on the land value of all rateable land, which, in Council’s opinion, qualifies as farmland as defined in Section 515 of the Local Government Act 1993

xiii Sewerage Services Annual Charge of $522.00 per dwelling unit. Multiple residence properties are charged at $522.00 per residence, for all residences, and non-strata title residential premises on a single allotment (flats/units) situated within the Council’s centres of population, capable of being connected to the sewerage service scheme except when excluded by specific council policy, such charge being made in terms of Section 501 of the Local Government Act 1993

xiv Non Residential Sewer Charges

Access charge based on each and every meter connection per non-residential allotment for all non-residential premises and non-residential allotments situated within the Council’s centres of population, capable of being connected to the sewerage service scheme except when excluded by specific council policy, such charge being made in terms of Section 501 of the Local Government Act 1993.

Access charge based on Meter size for 2018/19 is as follows:

20mm	$160.00
25mm	$250.00
32mm	$410.00
40mm	$640.00
50mm	$1,000.00
80mm	$2,560.00
100mm	$4,000.00
150mm	$9,000.00

Non Residential includes:

(a) Non-residential strata

(b) Small community property

(c) land owned by the Crown, not being land held under a lease for private purposes

(d) land that belongs to a religious body and is occupied and used in connection with:

(i) a church or other building used or occupied for public worship

(ii) a building used or occupied for the purpose of religious teaching or training

(e) land that belongs to and is occupied and used in connection with a school (being a government school or non-government school within the meaning of the Education Reform Act 1990 or a school in respect of which a certificate of exemption under section 78 of that Act is in force), including:

(i) a playground that belongs to and is used in connection with the school; and

(ii) land that belongs to a public benevolent institution or public charity and is used or occupied by the institution or charity for the purposes of the institution or charity

(f) land that belongs to a public hospital

(g) land that is vested in the Minister for Health, the Health Administration Corporation or the New South Wales Health Foundation

(h) land that is vested in a university, or a university college, and is used or occupied by the university or college solely for its purposes

Usage charge

Per kl usage charge of $2.20 per kl will apply to all Non Residential Sewer customers except excluded by specific Council Policy, such charge being made in accordance with Section 501 of the Local Government Act 1993.

xv Pressure Sewer Scheme – Annual pump maintenance charge (rural residential and villages). An additional sewerage service charge of $163.00 per pump for all premises connected to the sewerage system via a pressure service for the maintenance and replacement of the pump unit as necessary

xvi Domestic Waste Management Service Charge of $330.00 per service on a per occupancy basis per annum for a service rendered in the centres of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 496 of the Local Government Act 1993

xvii Domestic Waste Management Service Charge Rural Residential of $330.00 per service to be applied to all properties utilising a waste collection service managed by Council, but outside Council’s defined waste collection service areas charged in accordance with the provisions of Section 496 of the Local Government Act 1993

xviii Domestic Waste Management Annual Charge of $54.00 per service to be applied to all properties utilising an upgraded general waste bin in accordance with the provisions of Section 496 of the Local Government Act 1993

xix Domestic Waste Management Annual Charge of $59.00 per service to be applied to all properties utilising an upgraded recycling bin in accordance with the provisions of Section 496 of the Local Government Act 1993

xx Domestic Waste Management Service Charge of $34.00 for each parcel of rateable undeveloped land not receiving a service within the scavenging areas of the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, such charge being levied in accordance with the provisions of Sections 496 of the Local Government Act 1993

xxi Domestic Waste Management Service Charge of $110.00 for each additional domestic bin, being an additional domestic bin provided over and above the three bins already provided by the service, rendered in the centres of population, and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 496 of the Local Government Act 1993. On application, depending on individual circumstances, this fee may be waived.

xxii Commercial Waste Management Service Charge of $330.00 per occupancy per annum, for a service rendered in the centre of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 501 of the Local Government Act 1993

xxiii Commercial Waste Management Service Charge of $110.00 for each additional commercial general waste bin, being an additional bin provided over and above the bin/s already provided by the service, rendered in the centres of population and within the scavenging areas defined as the City of Wagga Wagga, and the villages of Forest Hill, Ladysmith, Mangoplah, Tarcutta, Oura, North Wagga and Gumly Gumly, charged in accordance with the provisions of Section 501 of the Local Government Act 1993

xxiv Commercial Waste Management Service Charge of $110.00 for each additional commercial recycling or food organics and garden organics bin, being an additional bin provided over and above the bin/s already provided by the service, rendered in the centres of population and within the scavenging areas defined as the City of Wagga Wagga and the villages of North Wagga Wagga, Gumly Gumly, Forest Hill, Kapooka, Tarcutta, Mangoplah, Oura, Ladysmith, Brucedale, Uranquinty, Bomen and Cartwrights Hill, charged in accordance with the provisions of Section 501 of the Local Government Act 1993

xxv Commercial Waste Management Charge – Small Commercial Strata Properties of $110.00 to be applied to all commercial strata properties with a parcel area of less than 70 square metres not utilising a Council commercial waste service, and capable of using waste service funded by the body corporate

xxvi Commercial Waste Management Annual Charge of $61.00 per service to be applied to all commercial properties utilising an upgraded recycling bin in accordance with the provisions of Section 501 of the Local Government Act 1993

xxvii Multi Unit Developments (Non Strata) Domestic Waste Management Service Charge of $330.00 for each rateable property with an additional bin charge of $110.00 to apply for each additional bin charged in accordance with the provisions of Section 496 of the Local Government Act 1993. For the purposes of Council’s Fees and Charges the definition of Multi-Unit developments (Non Strata) involves the development of three or more residential units on a site at a higher density than general housing development. This reduced charge is available on application to Council, otherwise full Domestic Waste Service Charge of $330.00 applies, per occupancy.

xxviii Multi Unit Developments Wheel Out Wheel In (WOWI) Services Charge of $200.00 per occupancy. For the purposes of Council’s Fees and Charges the definition of Multi-Unit developments (Non Strata) involves the development of three or more residential units, including Strata and Non Strata properties, on a site at a higher density than general housing development. On application, this service may be available to individual properties. Depending on individual circumstances, this fee may be waived.

xxix Stormwater Management Service Charges

Stormwater Management Service charges will be applicable for all urban properties (i.e. residential and business) as referenced below with the following exceptions in accordance with the Division of Local Government (DLG) Stormwater Management Service Charge Guidelines dated July 2006:

· Non rateable land

· Crown Land

· Council Owned Land

· Land held under lease for private purposes granted under the Housing Act 2001 or the Aboriginal Housing Act 1998

· Vacant Land

· Rural Residential or Rural Business land not located in a village, town or city

· Land belonging to a charity and public benevolent institutions

(a) Residential Stormwater Management Service Charge of $25.00 per residential property levied in accordance with the provisions of Section 496A of the Local Government Act 1993

(b) Residential Medium/High Density Stormwater Management Service Charge of $12.50 per occupancy: Residential Strata, Community Title, Multiple Occupancy properties (flats and units), and Retirement Village style developments. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993

(c) Business Stormwater Management Service Charge of $25.00 per business property. Properties are charged on a basis of $25.00 per 350 square metres of land area. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993

(d) Business Medium/High Density Stormwater Management Service Charge of $5.00 per occupancy - Business Strata and Multiple Occupancy Business properties. Subject to a maximum charge of $250.00 per rateable assessment levied in accordance with the provisions of Section 496A of the Local Government Act 1993

f alter the description in appendix eight c of the Long Term Financial plan to project reference 13 to now read Old Narrandera Road/Olympic Highway intersection

g defer any decision on the funding requests identified under the “Submissions Received” section of the report pending a workshop with Councillors

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
D Tout

Councillor K Pascoe re-entered the chamber, the time being 7:05pm.

RP-5 STATE GOVERNMENT FUNDING - LIST OF PRIORITY PROJECTS

18/231 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council receive and note this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

RP-6 Bradman Drive Lineal Creek Crossing

Councillor K Pascoe declared a Pecuniary Interest and vacated the chamber, the time being 7:12pm.

18/232 RESOLVED:

On the Motion of Councillors D Hayes and R Kendall

That Council:

a receive and note the contents of this report, including the change in scope and revised total estimated cost for the project

b note the proposed mechanism for funding this project is through the new Section 7.11 Contributions Plan (previously Section 94) which is currently being developed by staff

c receive a further report if the project is not adopted as part of the new Section 7.11 Contributions Plan

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
D Tout

Councillor K Pascoe re-entered the chamber, the time being 7:16pm.

RP-7 Management of Derelict houses and buildings

18/233 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

RP-8 Response to Questions/Business with Notice

18/234 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council receive and note the report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

COMMITTEE MINUTES

M-1 AIRPORT ADVISORY COMMITTEE MEETING - 1 MAY 2018

18/235 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council receive the minutes of the Airport Advisory Committee Meeting held on 1 May 2018.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
K Pascoe
D Tout

QUESTIONS/BUSINESS WITH NOTICE

The following Questions/Business with Notice were raised and will be addressed in the next available Business paper:

1. Councillor P Funnell requested that someone look into the 2 hour car parking sign in Brookong Avenue out the front of the Doctor clinic which has been removed?

2. Councillor R Kendall enquired if the current Poly-Fluoro alkyl Substances (PFAS) investigation being undertaken by the Department of Defence impacting on any development application considerations?

3. Councillors D Hayes, R Kendall & The Mayor, G Conkey OAM congratulated all Council staff and community involved in the Lost Lanes event held on the weekend 23 June 2018.

closed COUNCIL

18/236 RESOLVED:

On the Motion of Councillors T Koschel and D Hayes

That the Council now resolve itself into a Closed Council, the time being 7.31pm.

CARRIED

AT THIS STAGE OF THE MEETING THE PRESS AND PUBLIC GALLERY RETIRED FROM THE COUNCIL MEETING.

Councillor K Pascoe vacated the chamber and did not return, the time being 7.34pm.

CONFIDENTIAL REPORTS

CONF-1 RFT2018-28 FOOTPATH CONNECTIVITY STAGE II

18/237 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a accept the tender of S & K Kenyon Pty Ltd (ABN: 61 001 592 909) for Stage II of the footpath connectivity program in the lump sum amount of $209,882 excluding GST for Separable Portion 1

b authorise the General Manager or their delegate to enter into a contract with S & K Kenyon Pty Ltd (ABN: 61 001 592 909) for the construction of footpaths Stage II Separable Portion 1

c authorise the affixing of Council’s Common Seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
K Pascoe
T Koschel
D Tout

CONF-2 EOI2018-604 STRENGTHENING AND WIDENING OF EUNONY BRIDGE

18/238 RESOLVED:

On the Motion of Councillors D Hayes and T Koschel

That Council formally adopt the Procurement Process as outlined in this report.

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
T Koschel
D Tout

CONF-3 RFQ2018-540 Supply of One Street Sweeper

18/239 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a accept the offer of Bucher Pty Ltd to supply one Bucher RT655/1426 Street Sweeper for the amount of $299,466.09 excluding GST

b authorise the General Manager or their delegate to enter into a contract with Bucher Pty Ltd for the supply of one Bucher RT655/1426 Street Sweeper

c authorise the affixing of Council’s Common seal to all relevant documents as required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
K Pascoe
T Koschel
D Tout

CONF-4 PROPOSED GRAZING LICENCE RENEWAL TO JA AND CH RODHAM

18/240 RESOLVED:

On the Motion of Councillors P Funnell and T Koschel

That Council:

a enter into a grazing licence agreement with James Anthony and Christopher Harold Rodham upon the following basis:

i Property – Part Lot 1 DP 709456 known as 1267 Oxley Bridge Road, Uranquinty

ii Duration – three years commencing 1 July 2018

iii Annual rental commencing at $1,900.00 (incl GST) per annum with annual CPI rental increases

b authorise the General Manager or their delegate to execute all the necessary documentation under Common Seal if required

CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
R Kendall
K Pascoe
T Koschel
D Tout

CONF-5 DA17/0211 - 199 Gurwood Street Wagga Wagga - Council ats Debgar Holdings Pty Limited

Councillor R Kendall declared a Significant, Non-Pecuniary Interest and vacated the chamber, the time being 7:35pm.

Council considered a Confidential Motion on DA17/0211 - 199 Gurwood Street Wagga Wagga - Council ats Debgar Holdings Pty Limited that was put to the closed meeting and was LOST.

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
D Hayes	P Funnell
	T Koschel
	D Tout

Councillor R Kendall re-entered the chamber, the time being 7.43pm.

Reversion to open COUNCIL

18/241 RESOLVED:

On the Motion of Councillors P Funnell and D Hayes

That this meeting of the Closed Council revert to an open meeting of the Council, the time being 7.4 7pm.

CARRIED

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.50pm.

…………………………………………………..

MAYOR