Ordinary Meeting of Council

 

 

 

To be held on
Monday 23 July 2018

AT 6.00pm

 

 

 

Cnr Baylis and Morrow Streets,
Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga

 

Phone: 1300 292 442
Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 23 July 2018 at 6.00pm.

 

Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast.

 

 

 

Mr Peter Thompson

General Manager

 

 

 

 

 

 

 

QUORUM

The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting.

COUNCIL MEETING ROOM

 

 

 

 

Ordinary Meeting of Council AGENDA AND BUSINESS PAPER

Monday 23 July 2018

ORDER OF BUSINESS:

CLAUSE               PRECIS                                                                                            PAGE

PRAYER                                                                                                                       2

ACKNOWLEDGEMENT OF COUNTRY                                                                          2

APOLOGIES                                                                                                                 2

CONFIRMATIONS OF MINUTES

CM-1           Ordinary Council Meeting - 9 July 2018                                          2

DECLARATIONS OF INTEREST                                                                                    2

Mayoral Minutes

MM-1           MAYORAL MINUTE - PUBLIC LIBRARY FUNDING                                    3  

Reports from Staff

RP-1            PROPOSED AMENDMENT 14 Of THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 - SOLAR ACCESS AND SETBACK CONTROLS     7

RP-2            30 June 2018 Investment Report                                                     14

RP-3            2017/18 WORKS IN PROGRESS AND REVOTES                                      24

RP-4            CITIES POWER PARTNERSHIP SUMMIT 2018                                         37

RP-5            Annual Grants Program 2018/2019                                                39

RP-6            SISTER CITY VISIT TO LEAVENWORTH                                                  50

RP-7            Proposed Licence to St. John's Ambulance (NSW) - Wagga Wagga Division                                                                                                  53

RP-8            BOUNDARY ADJUSTMENT - WAGGA CRICKET GROUND RESERVE     56

RP-9            TARCUTTA TRANSPORT AND FARMING MUSEUM                                60

RP-10          PROPOSED LICENCE OF LAND AT LOT 3 DP 877763 FOR STOCKPILING DURING STRENGTHENING AND WIDENING OF EUNONY BRIDGE                       64

RP-11          Response to Questions/Business with Notice                           67    

QUESTIONS/BUSINESS WITH NOTICE                                                                       69

Confidential Reports

CONF-1       RFT 2018-29 ENERGY PERFORMANCE CONTRACT                               70

CONF-2       WAGGA WAGGA CITY COUNCIL LEASE TO RELATIONSHIPS AUSTRALIA      71  

 

 

 

PRAYER

 

 

ACKNOWLEDGEMENT OF COUNTRY

 

 

APOLOGIES

 

 

Confirmation of Minutes

CM-1              Ordinary Council Meeting - 9 July 2018       

 

Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 9 July 2018 be confirmed as a true and accurate record.

 

Attachments  

1⇩.

Minutes - Ordinary Council Meeting - 9 July 2018

72

 

 

 

DECLARATIONS OF INTEREST

 

Mayoral Minute

MM-1              MAYORAL MINUTE - PUBLIC LIBRARY FUNDING

 

Analysis:

To endorse the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative, Renew Our Libraries.

 

 

Recommendation That Council: a       endorse the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative, Renew Our Libraries b       make representation to the local State Member, Daryl Maguire MP in relation to the need for additional funding from the NSW State Government for the provision of public library services c        write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of a significant increase in state funding for NSW public libraries, supported by a sustainable future funding model d       take a leading role in activating the campaign locally e       endorse the distribution of the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative information in Council libraries, as well as involvement in any actions arising from the initiative f        formally advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative

 

Local Government NSW has requested all Councils across NSW to support the NSW Public Libraries Association and Local Government NSW in their advocacy to State Government for additional funds for Public Libraries.

 

Wagga Wagga City Council has invested significantly in library services over the past decade, spending $2.3 million annually on operations to cater for 183,000+ visits a year and around 255,154 loans annually as well as providing electronic resources and a range of programs.

 

Whilst Council receives funds from State Government, these have gradually declined. In 2015/16, State funding for Public Libraries covered only 7.5% of the total costs of operating the 368 libraries across NSW. The level of State Government funding for NSW public libraries has reached crisis point. This is an historic issue that has been ignored by successive NSW governments. The key issues are that:

 

·        NSW public libraries receive the lowest per-capita funding from their State Government compared to all other states in Australia

·        NSW councils are currently paying 92.5% of the costs to operate public libraries, up from 77% in 1980

·        In 2015-16, NSW State Government funding for public libraries was only $26.5M compared to a contribution of $341.1M from Local Government. NSW councils are paying 12 times more than the State Government to provide library services to their communities.

·        The total funding available through the NSW Public Library Funding Strategy is not indexed to population growth or consumer price index (CPI), thereby contributing to the ongoing attrition of State Government funding.

·        The 2018-2019 State Budget delivered a 5% cut to current funding and cut access to all infrastructure funding for metropolitan areas

·        Physical and virtual visitation, library borrowing and participation in library programs continue to increase year on year.

·        Libraries play a major part in supporting the achievement of government literacy targets.

·        Libraries provide collections, programs and spaces for marginalised groups including older people, refugee and multicultural communities, and people who are digitally disadvantaged.

 

In 2011, the NSW State Government made a pre-election commitment to comprehensively review the level and allocation of funding for NSW public libraries. The Library Council of NSW worked with the NSW Public Libraries Association and the State Library of NSW to develop an evidence-based submission.

 

The resulting submission Reforming Public Library Funding, recommending a fairer, simpler and more transparent method for the distribution of funds, was presented to the State Government in October 2012. Despite the undertaking of the State Government to comprehensively review funding for its public libraries, the recommendations of Reforming Public Library Funding were ignored and the funding model was neither reviewed nor improved.

 

In 2016, the then Minister for the Arts, the Hon. Troy Grant, undertook to review the matter of State Government funding for NSW libraries at the conclusion of the Fit For the Future program. It can be reasonably assumed that Fit For the Future has concluded, yet there has been no review of library funding nor any mention of libraries in the Government’s pre-election undertakings. At the 2016 LGNSW Conference, the Premier Mike Baird committed to reviewing library funding.

 

The NSW Public Libraries Association has joined forces with Local Government NSW to establish a library funding advocacy initiative in the lead up to the 2019 NSW State election. The Renew Our Libraries strategy will be rolled out over the next 8 months to persuade the Government that its network of 368 public libraries has reached a funding flashpoint that, without significantly increased and sustainable funding, is at risk of imminent service reduction. The success of this approach relies heavily on the support of NSW councils, their libraries and their communities.

 

It should be noted that the following motion (submitted by the Blue Mountains City Council) was unanimously endorsed at the Local Government NSW 2017 Conference:

 

That Local Government NSW works with the NSW Public Libraries Association (NSWPLA) to develop a strategic partnership to:

 

a) increase public awareness of the multiple roles that Local Government Public Libraries play in supporting the educational, social, cultural and economic outcomes in local communities

b) advocate, in the lead up to the March 2019 State election, for improved State Government funding for Local Government Public Libraries in NSW to enable public libraries to meet the growing needs of our local communities.

 

As previously noted, this is not a party-political issue as every government since 1980 shares the blame for the current funding situation. Nevertheless, it is worth noting that the NSW Opposition released its Library Funding Policy on 26 March 2018 with an undertaking to increase overall funding to all suburban and regional NSW public libraries by $50 million in the first term of government. This is a very significant pledge insofar as it is the first policy from any political party in recent history that undertakes to provide a significant and specified increase in state funding for public libraries.

 

NSW public libraries are governed by the Library Act 1939, a legislative instrument that was initially introduced to ensure the provision and ongoing sustainability of libraries through State Government and Local Government collaboration, and providing up to 50% of the funding required to establish and operate libraries. Since then local government has increasingly carried the funding burden with the situation deteriorating significantly since the 1980s. As a result, there are examples of attrition in library staffing, opening hours, collections, services and programs in a number of councils across the state.

 

Disappointingly, the 2018-19 NSW state budget delivered a 5% cut to current library funding and cut access to all infrastructure funding for metropolitan areas. The State Government has completely ignored the recommendation of its own expert panel, the Library Council of NSW which, in consultation with the State Library of NSW and the NSW Public Libraries Consultative Committee, recommended an increase in public library funding to $30M in 2018-19. The public library grant funding component, which has been a budget inclusion for many years, has been scrapped entirely. This component financed a competitive grant project which has part-funded countless library infrastructure and service projects over many years.

 

The NSW public library network is at serious risk. Neither this Council nor the broader NSW Local Government sector can continue with the high degree of uncertainty about the level of ongoing State Government funding for public libraries.

 

I am recommending that we support urgent action from the NSW local government sector and NSW Public Libraries Association / Local Government NSW, to reverse the ongoing deterioration of state funding for public libraries to ensure that local councils will not be forced to continue meeting the funding shortfall.

Out of the recent State budget announcement there is an overall 5% ($1.275m) reduction in State government subsidy payments to Councils for their Library services.

Library Act 1939

 

Community Leadership and Collaboration

Objective: We are active community members

Outcome: We recognise we all have a role to play

 

With reduced State Library, funding the capability and capacity for Local Government to continue to deliver annual operations and public programs is at risk, resulting in reduced service levels in meeting current and future population needs.

 

 

  

 

   

 

 

 

Reports from Staff

RP-1               PROPOSED AMENDMENT 14 Of THE WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 - SOLAR ACCESS AND SETBACK CONTROLS

Author:          Adriaan Stander 

Director:       Natalie Te Pohe

         

Analysis:

This report is to amend the Wagga Wagga Development Control Plan 2010 (DCP) to allow a more flexible approach with development assessment as it relates to solar access, privacy and setback controls.

 

 

Recommendation That Council: a       support Amendment 14 of the Wagga Wagga Development Control Plan 2010 b       place the amendment on public exhibition from 28 July 2018 to 25 August 2018  (inclusive) and invite public submissions on the amendment until 8 September 2018 c        receive a further report following the exhibition and submission period i         addressing any submissions made in respect of the amendment ii        proposing adoption of the amendment unless there are any recommended amendments deemed to be substantial and requiring a further public exhibition period

 

Council is currently undertaking a review of the Wagga Wagga Development Control Plan 2010 (DCP) with the aim to rewrite the DCP due to inconsistencies and difficulties experienced with interpreting the provisions. The rewrite will align the DCP with recent strategic documents, guides and directives.

 

The DCP rewrite is an extensive project and due to the timeframes associated with a rewrite, an interim amendment has been prepared to address pressing issues that need immediate attention.

 

Below are the details of the proposed amendments:

 

1.      Solar Access

 

The proposal is to amend the solar access controls under subsection 9.3.4 of Section 9 of the DCP to bring it in line with the provisions of the State Environmental Planning Policy (Exempt and Complying Code) 2008 (Codes SEPP).

 

The Codes SEPP provides a fast-track approval process for straightforward residential, commercial and industrial development. If the application meets specific criteria, it can be determined by Council or an accredited certifier under the Codes SEPP by issuing a complying development certificate (CDC).

 

For example, the current DCP controls require 3 hours direct sunlight to the main internal living area and at least half the private open space and require the same to be protected for north facing living areas of adjoining dwellings. In contrast, the solar consideration for the Codes SEPP is less restrictive and only requires a compliant BASIX (Building Sustainability Index) Certificate (that ensures new homes are designed and built to reduce water and energy consumption across NSW, and are therefore contributing to the sustainable future of communities).

 

The intention is also to align the solar access controls for multi-unit development with the provisions of the State Environmental Planning Policy No 65 - Design Quality of Residential Apartment Development (SEPP 65).

 

The solar access controls of the DCP currently require the following:

 

          C1    Locate garages, laundries and bathrooms to provide insulation from western sun.

C2    Locate living areas and private open space to ensure orientation to the north and north east where possible.

 

Solar access within the development

 

C3    For single dwellings, dual occupancies, secondary dwellings & shop top housing the windows to the main internal living area and at least half the private open space are to receive a minimum 3 hours direct sunlight between 9am and 3pm in mid-winter (June 22).

C4    At least 70 percent of dwellings within multi-dwelling housing and residential flat developments are to satisfy C3.

 

Protecting solar access to adjoining properties

 

C5    For any adjacent dwellings that have north facing living areas, maintain 3 hours sunlight access to the windows of the living areas between 9am and 3pm in mid-winter (June 22).

C6    Proposed development design should take into account the location of any adjacent private open space and avoid overshadowing of that space.

 

In light of the above, it is proposed to make the following changes to the solar access controls of the DCP (reflected on pages 23 and 24 of Attachment 1) that will give designers and Council staff more flexibility when considering site constraints, existing built form and good design practices:

 

Delete controls C3, C4, C5 and C6 and replace with the following controls that require designers to consider site constraints, existing built form and good design practises when designing the orientation of the living spaces within dwellings and the impact on adjoining living spaces.

 

C3    Building design and site layout is to ensure adequate sunlight access to the internal living spaces and private open space of the proposed development.

C4    Variations can be considered to C1, C2 and C3 where it can be demonstrated that site constraints, existing built form and good design practices limit the ability of the proposal to comply with these controls.

C5    Residential Flat developments are to comply with the solar controls of SEPP 65 and associated documents as amended.

C6    For any adjacent dwellings that have north facing living areas, maintain 3 hours sunlight access to the windows of the living areas between 9am and 3pm in mid-winter (June 22).

C7    Variations to C6 above can be considered where it can be demonstrated that any form of reasonable development on the lot would cause non-compliance with C6. In this instance, the impacts are to be minimised where possible.

C8    Proposed development design should take into account the location of any adjacent private open space and avoid excess overshadowing of that space.

 

2.      Front Setbacks

 

The proposal is to amend the front setback controls under subsection 9.3.6 of Section 9 of the DCP to bring it in line with what can currently be constructed under the Codes SEPP.

 

The front setback controls of the DCP currently require the following:

 

C1    Minimum front setbacks for residential development (site area smaller than 2000m2):

·        Primary frontage to a main or arterial road 9m #

·        Primary street frontage (other roads) 6m #

·        Secondary frontage (corner site) 3m

# - For residential accommodation in R3 Zones a minimum setback of 3m may be considered.

C2    In the older areas of Wagga Wagga front setbacks are typically 7.5m. Where the setback of existing adjoining buildings is greater than 6m increase the front setback to the setback of the adjoining building closest to the street boundary.

C3    For residential accommodation with a site area greater than 2000m2 building setbacks from the property boundary fronting a road shall be 10m and maximum front setback shall be 50m.

C4    The front elevation of a dwelling as visible from a public road shall include at least one change in plane of the dwelling wall (that encloses a habitable room) of a minimum of 500mm. The front of the garage shall not protrude in front of the face of the forward most wall of the dwelling enclosing a habitable room. In all instances, the garage shall not encroach on the front setback identified under C1.The forward most part of a building/dwelling wall shall not project forward of the building line. Refer to diagrams opposite.

C5    Variations to the minimum setback can be considered on corner sites where the primary street frontage is not the widest street or in accordance with the established streetscape character.

 

 

The proposal is to make the following changes to the above controls that will give designers and Council staff more flexibility when considering site constraints, existing built form and good design practices:

 

Delete control C3. This control can be deleted as there is no reason on larger lots to set a minimum and maximum setback. A development application can simply nominate a setback and demonstrate how the proposed setback aligns with existing built form and impact on streetscape. With new subdivisions, building envelopes may be introduced to achieve the same.

 

Delete and replace control C5 (now C4) with the following (reflected on pages 25 and 26 of Attachment 1):

 

C4    Variations to the minimum setback can be considered in the following circumstances:

·        Within Urban Release Areas where it can be demonstrated that the reduced setback will be generally consistent with the character of the area or likely or desired future character of the area consistent with those generally allowed under the SEPP (Exempt and Complying Code) 2008 or relevant Code at the time of lodgement of a development application.

·        Areas where it can be demonstrated that the setback is consistent with neighbouring properties. This situation is typical to older established areas of Central Wagga and large lot residential land.

·        Corner lots where it can be demonstrated that the reduced setback on either or both frontages provides a more attractive streetscape without impacting unreasonably on the amenity of the neighbouring properties. This is relevant to designs that address both frontages without boundary fencing.

 

4.      Privacy

 

The proposal is to amend the privacy controls under subsection 9.4.3 of Section 9 of the DCP. The current separation controls are considered unreasonable as it is often impossible to incorporate in the design of buildings. A more flexible and design focussed solution will be able to improve the outcome sought under this part of the DCP. The privacy controls of the DCP currently require the following:

 

C1    Offset windows, balconies and private open space areas between adjoining dwellings.

C2    For multi-dwelling housing and residential flat developments, provide separation in accordance with Table 9.4.4a.

 

Table 9.4.4a      Separation between buildings

Building height	Separation between habitable rooms	Separation between balconies and non-habitable rooms	Separation between non‑habitable rooms
Up to 4 storeys (12m)	12m	9m	6m
Between 5 and 8 storeys (up to 25m)	18m	13m	9m

 

A reduction in separation distances may be acceptable where alternate design elements which achieve privacy objectives are provided. These include (but are limited to) opaque screens of appropriate dimensions, translucent or highlight windows. Where such elements are effectively provided a minimum 6m separation distances may be considered.

 

C3.   Screening is required where there is direct line of sight between neighbouring balconies or private open space areas, or between windows and door openings of habitable rooms.

 

The proposal is to delete Control C2 and replace it with the following control (reflected on page 29 of Attachment 1):

 

C2.          Provide adequate building separation within the development and from neighbouring buildings/adjacent land uses. Alternate design elements, including (but not limited to) opaque screens of appropriate dimensions, translucent or highlight windows may be used to improve privacy.

 

3.      Harris Road Setbacks

 

Harris Road will be progressively closed to traffic and once closed will be converted into a landscaped corridor with a low traffic pedestrian path. The proposal is to amend setback controls that apply to the land adjacent to Harris Road, Gobbagombalin to align with the restrictions in force on the s88B instruments for those lots.

 

The s88B instrument for lots that front Harris Road contain the following restrictions:

 

i)       Erect a fence along the northern boundary of the lot having:

(a)     a height greater than 1.5m;

(b)     less than 50% of open/see through construction

ii)      erect any dwellings within 10metres of the northern boundary of the lot.

iii)     erect any dwelling except if it has a ground floor verandah, porch, patio, pergola or deck on the northern side

 

 

The front setback controls under Section 16 of the DCP (Gobbagombalin Urban Release Area) currently require the following:

 

C4    Dwellings adjoining open space must front that open space, except in the case of dwellings whose boundary adjoins the southern boundary of Harris Road. These dwellings are to have fencing which is at least 50% open and be no more than 1.5m in height. The use of colorbond in the fence is not acceptable. The lots are to be a least 1,000m² in area and have an indicated 10m building setback to Harris Road, enforced by a s88B Restriction. Housing in this location shall include a verandah or porch on the corner of the building which faces Harris Road.

 

The proposal is to delete control C4 and replace it with the following three controls (C4, C5, C6) to provide flexibility on the restrictions placed on property titles and types of development permissible under the Codes SEPP (reflected on pages 20 and 21 of Attachment 2):

 

C4    Dwellings adjoining an open space (other than those next to Harris Road) must front the open space and shall have the following restrictions enforced by a s88B instrument:

(i)      Erect a fence along the boundary shared with the open space having:

(a)     a height of not greater than 1.5m;

(b)     not less than 50% of open/see through construction

The use of colorbond in the fence is not acceptable

C5    Dwellings adjoining Harris Road shall be at least, 1000sqm in size and have the following restrictions enforced by a s88B instrument:

(i)      Erect a fence along the boundary shared with Harris Road having:

(a)     a height not greater than 1.5m;

(b)     not less than 50% of open/see through construction

The use of colorbond in the fence is not acceptable

(ii)     No dwelling shall be located within 10m of the Harris Road boundary.

(iii)    All dwellings must have a ground floor verandah, porch, patio, pergola or deck on the side facing Harris Road.

C6    Dwellings adjoining Harris Road must have a secondary frontage that:

(i)      Includes a verandah, porch, patio, pergola or deck no closer than 3m of the Harris Road boundary.

(ii)     Sheds and garages must not be located in the 10m dwelling setback.

As this is an internal generated amendment to the DCP 2010, the collection of application fees is not required.

 

Wagga Wagga Development Control Plan 2010

 

The Environment

Objective: We plan for the growth of the city

Outcome: We have sustainable urban development

 

N/A

Staff have received support for the proposed amendments from the relevant internal sections of Council.

 

A briefing was held with Councillors on 16 July 2018 with the following attendees:

 

- Cr Greg Conkey OAM (Mayor)

- Cr Yvonne Braid

- Cr Paul Funnell

- Cr Dan Hayes

- Cr Tim Koschel

- Cr Kerry Pascoe

 

If the proposed amendments are endorsed, public exhibition will be undertaken for the minimum requirement of 28 days with a public submission period of 35 days. Notification of the public exhibition will be provided in the local paper and on Council’s website.

 

Mail

Media

Community Engagement

Digital

Rates notices insert

Direct mail

Letterbox drop

Council news story

Council News advert

Media releases

TV/radio advertising

One-on-one meetings

Your Say website

Community meetings

Stakeholder workshops

Drop-in sessions

Surveys and feedback forms

Social media

Email newsletters

Website

Digital advertising

TIER

Consult

×

×

×

 

 

 

1.	Attachment 1 - Amendment 14 of the DCP - Section 9 Residential Development Controls - Provided under separate cover
2.	Attachment 2 - Amendment 14 of the DCP - Section 16 Gobbagombalin Urban Release Area - Provided under separate cover

 

 

 

RP-2               30 June 2018 Investment Report

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Analysis:

This report details Wagga Wagga City Council’s external investments and performance as at 30 June 2018.

 

 

Recommendation That Council note details of the external investments as at 30 June 2018 in accordance with section 625 of the Local Government Act 1993.

 

This report includes details on the performance of Council’s investments at 30 June 2018.

 

Council has experienced a negative monthly investment performance for the month of June, when compared to budget. This is a result of the continued low interest rate environment within Australia.

 

Council has achieved a lower than revised budgeted result for the full financial year to 30 June 2018. Council has received $3,385,518 in interest and growth income from investments compared to a revised budget of $3,581,578. The full impact of this result will be considered as part of Councils 2017/18 Financial Statements.

 

Council’s investment portfolio continues to have a higher than anticipated investment balance and continues to produce strong portfolio returns in this low interest environment. Council’s portfolio returned 2.94% for the 2017/18 financial year, outperforming the AusBond Bank Bill Index by 1.16% for the year.

 

The normal monthly financial report is not included in the Business papers this month due to the commencement of the year-end process and preparation of the financial statements for auditing. The 2017/18 Financial Statements will be presented to Council in October 2018 which will highlight and provide analysis on Council’s overall financial performance and position for the 2017/18 financial year. Council’s Independent Auditor will present the 2017/18 Audit Report at the November 2018 Council meeting.

 

 

Investment Summary as at 30 June 2018

In accordance with Regulation 212 of the Local Government (General) Regulation 2005, details of Wagga Wagga City Council’s external investments are detailed below:

Institution	Rating	Closing Balance Invested 31/05/2018 $	Closing Balance Invested 30/06/2018 $	June EOM Current Yield %	June EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
Short Term Deposits
Banana Coast CU	NR	1,000,000	0	0.00%	0.00%	2/06/2017	1/06/2018	12
AMP	A	2,000,000	2,000,000	2.95%	1.52%	1/06/2018	31/05/2019	12
AMP	A	2,000,000	2,000,000	2.60%	1.52%	2/08/2017	2/08/2018	12
NAB	AA-	2,000,000	2,000,000	2.60%	1.52%	8/09/2017	7/09/2018	12
AMP	A	1,000,000	1,000,000	2.95%	0.76%	5/06/2018	2/01/2019	7
NAB	AA-	2,000,000	2,000,000	2.62%	1.52%	28/09/2017	28/09/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.67%	1.52%	5/10/2017	5/10/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.76%	16/10/2017	16/10/2018	12
Auswide	BBB-	2,000,000	2,000,000	2.70%	1.52%	5/12/2017	5/12/2018	12
Auswide	BBB-	1,000,000	1,000,000	2.67%	0.76%	15/12/2017	16/07/2018	7
Police Credit Union	NR	2,000,000	2,000,000	2.70%	1.52%	28/02/2018	29/10/2018	8
AMP	A	2,000,000	2,000,000	2.95%	1.52%	17/05/2018	13/11/2018	6
AMP	A	1,000,000	1,000,000	2.95%	0.76%	17/05/2018	17/05/2019	12
Police Credit Union	NR	2,000,000	2,000,000	2.86%	1.52%	28/05/2018	28/05/2019	12
AMP	A	2,000,000	2,000,000	2.95%	1.52%	29/05/2018	24/01/2019	8
Westpac	AA-	0	1,000,000	2.80%	0.76%	28/06/2018	28/06/2019	12
Total Short Term Deposits		25,000,000	25,000,000	2.77%	18.99%
At Call Accounts
NAB	AA-	2,451,509	5,245,969	1.50%	3.98%	N/A	N/A	N/A
NAB	AA-	14,405,319	12,132,112	2.19%	9.21%	N/A	N/A	N/A
AMP	A	185,116	344	2.30%	0.00%	N/A	N/A	N/A
Beyond Bank	BBB+	148	0	0.00%	0.00%	N/A	N/A	N/A
CBA	AA-	72,123	72,088	1.35%	0.05%	N/A	N/A	N/A
Total At Call Accounts		17,114,215	17,450,513	1.98%	13.25%
Medium Term Deposits
RaboBank	A+	1,000,000	1,000,000	3.16%	0.76%	5/06/2017	6/06/2022	60
ING Bank	A	3,000,000	3,000,000	2.75%	2.28%	24/08/2017	26/08/2019	24
ME Bank	BBB	2,000,000	2,000,000	4.28%	1.52%	2/09/2014	2/09/2019	60
Rabobank	A+	1,000,000	1,000,000	4.10%	0.76%	5/12/2014	5/12/2019	60
BOQ	BBB+	2,000,000	2,000,000	3.10%	1.52%	7/07/2017	7/07/2020	36
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.76%	12/08/2016	12/08/2019	36
Rabobank	A+	1,000,000	1,000,000	3.20%	0.76%	25/08/2016	25/08/2021	60
Newcastle Permanent	BBB	1,000,000	1,000,000	3.00%	0.76%	31/08/2016	30/08/2019	36
Police Credit Union	NR	1,000,000	1,000,000	2.90%	0.76%	8/09/2016	10/09/2018	24
Newcastle Permanent	BBB	2,000,000	2,000,000	3.00%	1.52%	10/02/2017	11/02/2019	24
Westpac	AA-	3,000,000	3,000,000	3.10%	2.28%	10/03/2017	10/03/2022	60
ING Bank	A	1,000,000	1,000,000	2.92%	0.76%	16/10/2017	16/10/2019	24
ING Bank	A	2,000,000	2,000,000	2.92%	1.52%	6/11/2017	6/11/2019	24
BOQ	BBB+	2,000,000	2,000,000	3.35%	1.52%	3/01/2018	4/01/2022	48
ING Bank	A	1,000,000	1,000,000	2.80%	0.76%	5/01/2018	6/01/2020	24
Australian Military Bank	NR	1,000,000	1,000,000	2.95%	0.76%	29/05/2018	29/05/2020	24
Institution	Rating	Closing Balance Invested 31/05/2018 $	Closing Balance Invested 30/06/2018 $	June EOM Current Yield %	June EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
BOQ	BBB+	0	1,000,000	3.50%	0.76%	1/06/2018	1/06/2022	48
Westpac	AA-	0	2,000,000	3.02%	1.52%	28/06/2018	28/06/2021	36
Westpac	AA-	0	2,000,000	2.88%	1.52%	28/06/2018	29/06/2020	24
Total Medium Term Deposits		25,000,000	30,000,000	3.14%	22.78%
Floating Rate Notes - Senior Debt
BOQ	BBB+	2,020,600	2,010,400	BBSW + 110	1.53%	5/08/2014	24/06/2019	58
BOQ	BBB+	1,006,175	1,008,134	BBSW + 107	0.77%	6/11/2014	6/11/2019	60
BOQ	BBB+	1,006,175	1,008,134	BBSW + 107	0.77%	10/11/2014	6/11/2019	60
Bendigo-Adelaide	BBB+	1,006,884	1,008,564	BBSW + 110	0.77%	18/08/2015	18/08/2020	60
Bendigo-Adelaide	BBB+	1,006,884	1,008,564	BBSW + 110	0.77%	28/09/2015	18/08/2020	59
Suncorp-Metway	A+	1,016,693	1,018,733	BBSW + 125	0.77%	20/10/2015	20/10/2020	60
Westpac	AA-	4,056,212	4,062,292	BBSW + 108	3.09%	28/10/2015	28/10/2020	60
CBA	AA-	1,016,383	1,018,263	BBSW + 115	0.77%	18/01/2016	18/01/2021	60
Rabobank	A+	2,055,000	2,041,144	BBSW + 150	1.55%	4/03/2016	4/03/2021	60
Newcastle Permanent	BBB	1,012,514	1,005,545	BBSW + 160	0.76%	22/03/2016	22/03/2019	36
CUA	BBB	2,023,388	2,027,800	BBSW + 160	1.54%	1/04/2016	1/04/2019	36
ANZ	AA-	1,018,932	1,012,354	BBSW + 118	0.77%	7/04/2016	7/04/2021	60
Suncorp-Metway	A+	1,021,622	1,023,582	BBSW + 138	0.78%	21/04/2016	12/04/2021	60
AMP	A	1,012,744	1,013,663	BBSW + 135	0.77%	24/05/2016	24/05/2021	60
Westpac	AA-	1,020,100	1,013,993	BBSW + 117	0.77%	3/06/2016	3/06/2021	60
CBA	AA-	1,019,072	1,020,822	BBSW + 121	0.78%	12/07/2016	12/07/2021	60
ANZ	AA-	2,028,106	2,030,666	BBSW + 113	1.54%	16/08/2016	16/08/2021	60
BOQ	BBB+	1,513,926	1,517,316	BBSW + 117	1.15%	26/10/2016	26/10/2020	48
NAB	AA-	1,012,873	1,014,583	BBSW + 105	0.77%	21/10/2016	21/10/2021	60
Teachers Mutual	BBB	1,507,283	1,511,886	BBSW + 140	1.15%	28/10/2016	28/10/2019	36
Bendigo-Adelaide	BBB+	1,005,975	1,007,634	BBSW + 110	0.77%	21/11/2016	21/02/2020	39
Westpac	AA-	1,013,193	1,014,623	BBSW + 111	0.77%	7/02/2017	7/02/2022	60
ANZ	AA-	1,006,884	1,007,944	BBSW + 100	0.77%	7/03/2017	7/03/2022	60
CUA	BBB	758,283	753,836	BBSW + 130	0.57%	20/03/2017	20/03/2020	36
Heritage Bank	BBB+	603,525	604,730	BBSW + 130	0.46%	4/05/2017	4/05/2020	36
Teachers Mutual	BBB	1,007,034	1,003,615	BBSW + 142	0.76%	29/06/2017	29/06/2020	36
NAB	AA-	3,021,162	3,004,725	BBSW + 90	2.28%	5/07/2017	5/07/2022	60
Suncorp-Metway	A+	1,003,905	1,005,675	BBSW + 97	0.76%	16/08/2017	16/08/2022	60
Westpac	AA-	2,000,912	2,004,910	BBSW + 81	1.52%	30/10/2017	27/10/2022	60
ME Bank	BBB	1,503,443	1,507,103	BBSW + 125	1.14%	9/11/2017	9/11/2020	36
NAB	AA-	1,995,012	1,997,592	BBSW + 80	1.52%	10/11/2017	10/02/2023	63
ANZ	AA-	1,498,044	1,500,174	BBSW + 77	1.14%	18/01/2018	18/01/2023	60
Bendigo-Adelaide	BBB+	499,068	498,923	BBSW + 105	0.38%	25/01/2018	25/01/2023	60
Newcastle Permanent	BBB	1,496,319	1,499,334	BBSW + 140	1.14%	6/02/2018	6/02/2023	60
Westpac	AA-	1,992,792	1,995,352	BBSW + 83	1.52%	6/03/2018	6/03/2023	60
UBS	A+	1,996,032	1,999,092	BBSW + 90	1.52%	8/03/2018	8/03/2023	60
Heritage Bank	BBB+	1,407,861	1,399,098	BBSW + 123	1.06%	29/03/2018	29/03/2021	36
ME Bank	BBB	1,606,728	1,610,472	BBSW + 127	1.22%	17/04/2018	16/04/2021	36
ANZ	AA-	2,002,730	2,004,830	BBSW + 93	1.52%	9/05/2018	9/05/2023	60
NAB	AA-	2,001,330	2,003,370	BBSW + 90	1.52%	16/05/2018	16/05/2023	60
Total Floating Rate Notes - Senior Debt		57,801,797	57,799,471		40.85%
Managed Funds
Institution	Rating	Closing Balance Invested 31/05/2018 $	Closing Balance Invested 30/06/2018 $	June EOM Current Yield %	June EOM % of Portfolio	Investment Date	Maturity Date	Term (mths)
NSW Tcorp	NR	1,396,766	1,416,159	1.39%	1.08%	17/03/2014	1/06/2023	110
Total Managed Funds		1,396,766	1,416,159	1.39%	1.08%
TOTAL CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		126,312,778	131,666,143		100.00%
LESS: RIVERINA REGIONAL LIBRARY (RRL) CASH AT BANK		2,962,777	2,771,479
TOTAL WWCC CASH ASSETS, CASH EQUIVALENTS & INVESTMENTS		123,350,001	128,894,664

 

Council’s investment portfolio is dominated by Floating Rate Notes (FRNs) equating to approximately 44% across a broad range of counterparties. Cash equates to 13% of Council’s portfolio with Term Deposits around 42% and growth funds around 1% of the portfolio.

 

 

Council’s investment portfolio is well diversified in complying assets across the entire credit spectrum. It is also well diversified from a rating perspective. Credit quality is diversified and is predominately invested amongst the investment grade Authorised Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to unrated ADIs.

 

 

All investments are within the defined Policy limits, as outlined in the Rating Allocation chart below:

 

 

Investment Portfolio Balance

 

Council’s investment portfolio balance has increased from the previous month’s balance, up from $123.4M to $128.9M, which is reflective of Council receiving the first two quarters of its Financial Assistance Grants for 2018/19 in advance.

 

 

MONTHLY INVESTMENT MOVEMENTS

 

Redemptions/Sales – Council redeemed/sold the following investment securities during June 2018:

 

 

New Investments – Council purchased the following investment securities during June 2018:

 

 

 

Rollovers – Council rolled the following investment securities during June 2018:

 

Institution and Type	Amount	Investment Term	Interest Rate	Comments
AMP Term Deposit	$2M	12 months	2.95%	This term deposit was a 12 month investment at 2.80% and was rolled at maturity into a 12 month term deposit at 2.95%.
AMP Term Deposit	$1M	7 months	2.95%	This term deposit was a 9 month investment at 2.80% and was rolled at maturity into a 7 month term deposit at 2.95%.

 

 

MONTHLY PERFORMANCE

 

Interest/growth/capital gains for the month totalled $279,388, which compares unfavourably with the budget for the period of $298,465, underperforming budget for the month of June by $19,077. This is a result of the continued low interest rate environment within Australia.

 

It should be noted that a majority of Councils FRNs continue to trade at a premium. The capital market value of these investments will fluctuate from month to month and Council continues to receive the coupon payments and the face value of the investment security when sold or at maturity.

 

It is important to note Council’s investment portfolio balance has consistently been over $100M, which is tracking well above what was originally predicted. This is mainly due to the timing of some of the major projects that are either not yet commenced or not as advanced as originally predicted. It was originally anticipated that over the remainder of the 2017/18 financial year the portfolio balance would reduce in line with the completion of major projects. Further analysis of the capital works program and revised timing has been completed and has resulted in a number of these projects being scheduled for a future financial year. This will result in Councils investment portfolio continuing to maintain a higher balance until these projects commence.

 

The below graph outlines Council’s interest and growth income for the 2017/18 financial year. Council has achieved a lower than budgeted result for the full financial year to 30 June 2018. Council received $3,385,518 in interest and growth income from investments for the full financial year, compared to a revised budget of $3,581,578.

 

 

The longer-dated deposits in the portfolio, particularly those locked in above 4% yields, have previously anchored Council’s portfolio performance. It should be noted that the portfolio now only includes two investments yielding above 4% and Council will inevitably see a fall in investment income over the coming months compared with previous periods. Council staff and Council’s Independent Financial Advisor will continue to identify opportunities to lock in higher yielding investments as they become available.

 

In comparison to the AusBond Bank Bill Index* (+1.78%pa), Council’s investment portfolio in total returned 3.00% for June. Short-term deposits returned 2.77%. These funds are utilised for daily cash flow management and need to be available to meet operating and contractual payments as they come due.

 

Council’s portfolio returned 2.94% for the 2017/18 financial year, outperforming the AusBond Bank Bill Index by 1.16% for the year.

 

 

* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.

 

Report by Responsible Accounting Officer

 

Investments are reported in accordance with Council’s POL 075 Investment Policy.

 

Local Government Act 1993

 

625   How may councils invest?

(1)  A council may invest money that is not, for the time being, required by the council for any other purpose.

(2)  Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

(3)  An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

(4)  The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

Local Government (General) Regulation 2005

 

212   Reports on council investments

(1)  The responsible accounting officer of a council:

(a)  must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented:

(i)  if only one ordinary meeting of the council is held in a month, at that meeting, or

(ii)  if more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines, and

(b)  must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the council’s investment policies.

(2)  The report must be made up to the last day of the month immediately preceding the meeting.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

 

This report is a control mechanism that assists in addressing the following potential risks to Council:

·        Loss of investment income or capital resulting from ongoing management of investments, especially during difficult economic times

Council’s Community Engagement Strategy and IAP2 considers the community to be “any individual or group of individuals, organisation or political entity with an interest in the outcome of a decision….”

 

The Finance Division has consulted with relevant external parties to confirm Council’s investment portfolio balances.

 

  

 

 

RP-3               2017/18 WORKS IN PROGRESS AND REVOTES

Author:          Carolyn Rodney 

Director:       Natalie Te Pohe

         

Analysis:

This report is for Council to consider and approve the proposed 2017/18 capital and operating project budget revotes and works in progress (carryovers).

 

 

Recommendation That Council: a       approve the proposed 2017/18 capital and operating project budget revotes as presented in this report b       note the 2017/18 capital and operating project works in progress (carryovers) as presented in this report

 

This report provides a summary of the 2017/18 capital works in progress and those projects that have not yet commenced as at 30 June 2018. The adoption of the recommendation will enable the revote of the funding allocation from the 2017/18 budget for projects that have not commenced to the 2018/19 budget including the allocation of some projects into ‘Potential Projects’ capital works. The estimated carryover figures representing project works in progress that are presented in this report are subject to change pending the finalisation of the 2017/18 financial statements.

 

The report also highlights the various works in progress as at 30 June 2018 noting that the unexpended funds will automatically carryover to the 2018/19 financial year without the need for a Council resolution, as per Section 211 of the Local Government (General) Regulation 2005.

 

The normal monthly financial report is not included in the Business paper due to the commencement of the year-end process and preparation of the financial statements for auditing. The 2017/18 Financial Statements will be presented to Council in October 2018 which will highlight and provide analysis on Council’s overall financial performance and position for the 2017/18 financial year. Council’s Independent Auditor will present the 2017/18 Audit Report at the November 2018 Council meeting.

 

2017/18 Project Revotes and Works in Progress (Carryover) Requests

 

The tables included in the Attachment provide details of the total capital works program for 2017/18, the projects recommended for revoting and the works in progress (carryover). Below is a summary of each table:

 

Reference	Description	Amount
Table A	2017/18 Capital Works Summary
Table B	2017/18 Capital Projects - Completed	$20,215,654
Table C	Capital Project Revotes	$933,122
Table D i)	Capital Projects – Works in Progress	$9,347,760
Table D ii)	Capital Major Projects – Works in Progress	$7,156,463
Table E i)	Operating Project Revotes	$1,395,044
Table E ii)	Operating Income Project Revotes	$435,000
Table F	Operating Project – Works in Progress	$1,415,457

 

By approving in principal these requests, the total 2018/19 and 2019/20 revised capital works program will be:

 

$ 63,355,484 – 2018/19 Adopted Capital Works Budget

$ 26,286,088 – 2018/19 Potential Capital Projects

$ 14,513,722 – Requested for Carryover* (2019/20 carryover - $2,923,625*)

            $104,155,294 – Proposed Capital Works Program 2018/19*

 

*The estimated carryover figures that are presented in this report are subject to change pending the finalisation of the 2017/18 financial statements.

 

Local Government (General) Regulation 2005

 

211   Authorisation of expenditure

(1)  A council, or a person purporting to act on behalf of a council, must not incur a liability for the expenditure of money unless the council at the annual meeting held in accordance with subclause (2) or at a later ordinary meeting:

(a)   has approved the expenditure, and

(b)   has voted the money necessary to meet the expenditure.

(2)  A council must each year hold a meeting for the purpose of approving expenditure and voting money.

(3)  All such approvals and votes lapse at the end of a council’s financial year. However, this subclause does not apply to approvals and votes relating to:

(a)   work carried out or started, or contracted to be carried out, for the council, or

(b)   any service provided, or contracted to be provided, for the council, or

(c)   goods or materials provided, or contracted to be provided, for the council, or

(d)   facilities provided or started, or contracted to be provided, for the council, before the end of the year concerned, or to the payment of remuneration to members of the council’s staff.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We are accountable and transparent

 

There are a range of risks associated with this report, particularly if Council determine not to approve the operating and capital revotes. The justification for the revote relating to each project is outlined in the Attachment, which highlights some of the potential risks for Council.

All relevant areas within Council have consulted with the Finance Division in regards to the project revotes and carryovers listed in this report.

 

 

1⇩.

2017/18 Summary of Completed Projects, Revotes and Works In Progress (Carryover) Requests

 

 

 

 

 

 

 

 

 

                                                                                    

 

 

 

RP-4               CITIES POWER PARTNERSHIP SUMMIT 2018

Author:          Mark Gardiner 

Director:       Janice Summerhayes

         

Analysis:

Endorse representation and appointment of the Mayor or his delegate to attend the Cities Power Partnership Summit 2018 to be held in Kiama, NSW on 18-19 October 2018.

 

 

Recommendation That Council: a       be represented at the Cities Power Partnership Summit 2018 to be held in Kiama, NSW on 18-19 October 2018 b       appoint the Mayor or his delegate to attend the summit

 

Council joined the Cities Power Partnership (CPP) in December 2017 and adopted five pledge actions in June 2018.

 

The Cities Power Partnership Summit is designed to inspire, connect, engage & deliver practical information to assist councils implement carbon emissions reduction projects that contribute to the action pledges across the four areas of Renewable Energy, Energy Efficiency, Sustainable Transport and Working Together for Influence.

 

The summit theme for 2018 ‘Accelerating local action’ underlines the crucial role of local leadership and the fact that visible, concrete action on climate change is supported by ratepayers and residents around the country.

 

The program will feature Australian and international keynote speakers, panel discussions, case studies and workshops. Key topics include:

·        Setting and delivering on carbon reduction targets – best practice case studies from CPP member councils

·        The power of council and community partnerships to deliver renewable energy projects

·        Councils becoming medium scale renewable energy project developers

·        Low carbon project financing options & cost / benefit analyses

·        Electric vehicle fleet & fast charging infrastructure rollouts

·        Climate risks and potential liabilities for councils

·        International case studies and learnings for Australian councils

It is important to note that the summit will be held from 18-19 October 2018 in Kiama and the Local Government NSW Annual Conference will commence on Sunday, 21 October 2018 in Albury.

The estimated cost for attendance of a Councillor at the summit is $1,200 which includes conference registration, conference dinner, two nights’ accommodation, and associated out of pocket expenses. The summit will be funded from the Councillors’ Conference budget which has a budget allocation of $25,000 for the 2018/19 financial year. Current commitments to date from the current budget allocation for 2018/19 is estimated at $4,410 (Council resolution 18/205). A staff member will also attend the summit.

POL-025 – Payment of Expenses and Provision of Facilities to Councillors.

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

N/A

N/A

 

  

 

 

 

RP-5               Annual Grants Program 2018/2019

Author:          Madeleine Scully 

Director:       Janice Summerhayes

         

Analysis:

Council’s Annual Grants Program consists of seven grant categories: Community Health and Wellbeing, Connected Rural and Urban Communities, Arts and Culture, Local Heritage, Events, Natural Environment and the new category for 18/19, Youth Led Initiatives. The program offers the opportunity for individuals, community groups and organisations to apply for funding for a range of programs and activities across the Local Government Area. The total amount of funding available in the 2018/19 financial year is $186,000. The grants application period opened on Monday 19 March 2018 and closed on Monday 14 May 2018.

 

 

Recommendation That Council: a       approve the successful applications for the 2018/19 Annual Grants Program as detailed in the report totalling $166,576 b       approve the budget transfers as detailed in the financial implications section of the report

 

A total of 78 applications were received, which is on par with the amount of applications received in last year’s program. Total funding amounts requested remained high at $317,863, which is almost double the total funding amount available in this year’s program. Applications were assessed by category with panels comprising of a Councillor, Council staff and independent representatives. Out of the 78 applications received, 60 applications are recommended to be fully or partially funded.

 

Community Health and Wellbeing

 

Sub Category – Recreational Facilities

Panel members were Councillor Tim Koschel, Council officer Peter Cook (Recreation Officer) and independent community representative, Luke Olsen (Development Manager, Cricket NSW).

 

Four applications were received, requesting a total of $79,612 with $30,000 available. One application was ineligible. The total amount of unallocated funds was $10,388.

 

 

Sub Category – Community Programs and Projects

Panel members were Councillor Vanessa Keenan, Council officers Lisa Saffery (Social Planning Coordinator), Victoria Lowe (Community Development Officer) and independent community representative, Sue McMahon (Senior Project Officer, Department of Family and Community Services).

 

There were 12 applications received, requesting a total of $31,420 with $30,000 available. Out of these applications 10 were successful. Two applications were unsuccessful. The total amount of unallocated funds was $3,300.

 

Organisation Name	Project Description	Funding Approved
Life Education NSW	Expansion of ‘Face the Facts’ - Life Education’s Secondary School Drug Education Program.	$3000
Cancer Council NSW	Accidental Counsellor Training - Pilot Program to connect cancer support services to youth and parents after a cancer diagnosis.	$3000
Aged Care Services, Murrumbidgee Local Health District	Painting with Parkinson's – A workshop designed to bring significant benefits to those that participate, from relief of symptoms such as tremor to reduced feelings of isolation and depression.	$3000
Bloss – Riverina Pregnancy and Baby Loss Support	Provide a support service and network for parents and families, point of referral, local reference, information, linkages and support.	$3000
Charles Sturt University School of Information Studies	Graphic Novels, Zines, and Libraries: A two-day workshop to develop youth literacy at the Riverina Juvenile Justice Centre.	$2800
Sunflower House- Belisi Wellness Program - Equine Therapy	Provision of animal therapy for 8 x 2 hour sessions held once a week working with specially trained horses for eight participants from Sunflower House.	$2150
Wagga Women's Health Centre Inc.	Art of Meditation and General Bike Maintenance - a series of four workshops during October 2018, focusing on the combination of mindfulness and bicycle maintenance promoting the importance of physical activity and self-care in the management of and recovery from mental health issues. The group setting provides space for women to share their journey and encourages accessibility and support whilst reducing social isolation.	$750
Wagga Sensory Garden	Installation of an all-weather shed where the Clients and Carers can shelter and still enjoy the garden during hot or raining weather.	$3000
Multicultural Council of Wagga Wagga	Regular monthly sports days (involving activities, games and try-days) to provide ways of motivating community members to stay healthy and connected and encourage community harmony with a focus on health and wellbeing.	$3000
Uranquinty Community Safety Group	The construction of a 5m x 4m concrete slab surrounded on three sides by a 1m high wall to be used for storage of sand. This sand is to be used by the residents of Uranquinty village to fill sandbags in the event of flood emergencies. The sand bay is to be situated in the Quinty Men’s Shed grounds.	$3000
	TOTAL	$26,700

 

Connected Rural and Urban Communities Grants

 

Sub Category – Neighbourhood and Rural Village

Panel members were Councillor Vanessa Keenan, Council officers Lisa Saffery (Social Planning Coordinator), Victoria Lowe (Community Development Officer) and independent community representative Sue McMahon (Senior Project Officer, Department of Family and Community Services).

 

Nine applications were received, requesting a total of $18,998 with $22,000 available. All applications were funded. The total amount of unallocated funds is $3,002.

 

 

Sub Category – Rural Halls

Panel members were Councillor Vanessa Keenan, Council officer Tony Powell (Facilities Management Coordinator) and independent community representative, (Julie Price, retired Human Resources Manager).

 

Five applications were received, requesting a total of $41,457 with $25,000 available. Three applications were successful. Two applications were unsuccessful. The total amount of unallocated funds is $3,543.

 

 

 

Arts and Culture

Panel members were Councillor Vanessa Keenan, Council officer’s Madeleine Scully (Manager, Community Services) and Victoria Lowe (Community Development Officer, Community) and Independent community representative, Sam Bowker (Lecturer, Charles Sturt University).

 

There were 15 applications received requesting a total of $45,820 with $25,000 available. Ten applications were funded. Five applications were unsuccessful. The total amount of unallocated funds is $0.

 

 

Local Heritage

Panel Members were Councillor Dallas Tout, Council officers Mathew Collins (Town Planner, Commercial), Cameron Collins (Development Assessment Coordinator, Commercial) and independent community representative John Oultram (Heritage Advisor, John Oultram Heritage and Design).

 

There were 16 applications received requesting a total of $48,682 with $12,000 available. Seven applications were unsuccessful. The total amount of unallocated funds is $0.

 

Organisation Name	Project Description	Funding Approved
Joyce Spencer Pty Ltd	Painting of exterior at 52 Collins Street	$1500
Wagga Women’s Health Centre	Painting of exterior at 22 Peter Street	$1500
Allan Fitzsimmons	Repairs to the tile roof at 25 Macleay Street	$1500
Mount Erin Heritage Centre	Restore the heritage tiling to the convent building at Mt Erin Boarding Plan, 10 Edmonson Street	$1500
Jan Jones	External painting and maintenance at 16 The Esplanade	$1500
David Mundy	Heritage fence construction at 55 Flinders Street	$1500
Jo Rava	Front veranda restoration at 35 Fox Street	$1500
Glen Mills	Replacement of the fence at 36 Thorne Street	$1500
	TOTAL	$12,000

 

Events

Panel members were Councillor Dallas Tout, Council officer Karly Fynn (Events Officer), and Independent Community Representative, Alexandra Tierney (Events Manager, Riverina Event Solutions).

 

There were 10 applications received, requesting a total of $23,020 with $20,000 available. One application was ineligible and one was unsuccessful. The total amount of unallocated funds is $1,980.

 

Organisation Name	Project Description	Funding Approved
Specialist Medical Resources Foundation (SMRF)	‘Life in the Spotlight 2018’. An all singing, all dancing musical production by volunteer performers from around Wagga Wagga to raise funds for SMRF, who assist families and individuals through the provision of medical equipment.	$3000
Bloss	‘Market expo and Remembrance Walk’. An open community event to honour international pregnancy and infant loss remembrance day on 15 October.	$3000
MG Car Club of Wagga Wagga	‘Gathering of the Faithful’. An event attracting MG enthusiasts from all over Australia. More than 100 cars are normally in attendance, along with their enthusiastic owners and supporters.	$500
City of Wagga Wagga Eisteddfod Society Inc.	Australian Eisteddfod Society Association (AESA) conference is a valuable opportunity for Eisteddfod committees and members from across Australia to get together to discuss common problems and successes. The program of activities offered will give all attending the chance to avail themselves of new skills. Guest speakers and delegate presentations will be offered during the conference.	$1000
Tolland Cycling Club	‘Tolland Open Day Cycling Event’. A two day NSW Open Category Road Races on Saturday the 2nd and Sunday the 3rd of March 2019.	$2000
Residents Committee Riverina Gums Retirement Village	Bus hire for bi monthly outings for less mobile residents to attend functions and/or activities within Wagga and Junee.	$1280
Cancer Patients Assistance Society of NSW (Lilier Lodge)	A fundraising high tea (A Foundation Day) in October 2018, where Can Assist branches and their local communities, located in the Central West, the Riverina, the South West Slopes and New England, will be invited to be part of the celebration, as will any supporters and guests of Lilier Lodge.	$3000
Police Citizens Youth Club (PCYC) Wagga Wagga	A gala dinner fundraising event targeting corporate and community leaders within the community. Cpl. Mark Donaldson VC will be attending as top keynote speaker.	$1500
Ladysmith P and C Association	‘Diabetes Awareness Family Fun Day’ to be held at the Ladysmith School and Recreation grounds. The event will include a fun run /walk and other fun activities for families such as jumping castle, face painting and music. Walkers and runners would be given the opportunity to attain sponsorship to participate, with funds raised used by Ladysmith P&C to support young people in the Wagga area living with Diabetes.	$2740
	TOTAL	$18,020

 

Natural Environment

Panel members were Councillor Tim Koschel, Council officer Carly Hood (Environmental Coordinator) and independent representative, Tony Powell (Facilities Management Coordinator, Wagga Wagga City Council).

 

Four applications were received, requesting a total of $6,787 with $7,000 available. All applications were funded. The total amount of unallocated funds is $213.

 

Organisation Name	Project Description	Funding Approved
Erin Earth	Provision of a set of display boards and two banners for ErinEarth to produce a good quality static display that can feature at on-site Open Days and at external local events.	$1287
Wagga Wagga Urban Landcare	Hosting community outdoor cinema and BBQ nights to help promote Landcare and the value of our local environment.	$2,500
Murrumbidgee Landcare Inc.	The running of three events targeted at toddlers aged 2-6 and their families with a focus on getting kids to explore and enjoy our beautiful outdoor areas, to appreciate our local environment, and ultimately to get involved in protecting our natural environment.	$2,500
Kay Thomas	To create at least 300 reusable fabric shopping bags, sewn from donated material and marked with the Boomerang Bags, Wagga Wagga logo. These will be distributed in the community to replace single use plastic shopping bags.	$500
	TOTAL	$6,787

 

Youth Initiatives

Councillor Tim Koschel, Council officers Lisa Saffery (Social Planning Coordinator), Victoria Lowe (Community Development Officer) and independent community representative (Thom Paton, Community Development Worker, Multicultural Council of Wagga Wagga).

Six applications were received, requesting a total of $17,625 with $15,000 available. Five applications were funded. One application was unsuccessful. The total amount of unallocated funds is $0.

 

Organisation Name	Project Description	Funding Approved
Mitch Summerfield	Aboriginal Acting teachers and lecturers in Wagga Wagga, will hold a workshop will provide a group of young (16-25) Aboriginal people with skills and knowledge to tell Wiradjuri stories. Members of the workshop will later deliver some story telling sessions using their new developed skills in some outdoor locations like parks, shopping centres or community hubs	$3000
Samuel Butt	Bright White Festival is the proposal of a gig/performance at the Victory Memorial Gardens, Wagga Wagga with performances by a multiple number of local high school bands with 'The Rockpools' headlining the event.	$3000
Wagga Show Society Next Generation	‘Agricultural Industries Education Day & Junior Judging Master Class’. An event hosted at Wagga Wagga Showground offering students from schools around the Riverina the opportunity to learn, develop and practice skills relevant to a number of our agricultural industries.	$3000
Sinead Brassil	‘Strum 2019’. A public youth supported gig. It will feature several youth bands and musicians performing live with small intervals between each two bands. In these breaks selected members of the Wagga Wagga youth community will be giving small speeches on the topics of personal experiences with mental health, alternate options for life and further study after school and tips on becoming a better performer. An additional talk will be given by a member of Headspace or Beyond Blue on the topic of mental health.	$3000
Heaps Decent Ltd	‘A project where two day visits are made to The Riverina Juvenile Justice Centre. The project will give participants the opportunity to put their thoughts into songs and raps, create beats and music arrangements through which they can express themselves. Creative content will be focused on the theme "turn it round", encouraging participants to focus on positive behaviours and narratives which will guide their thinking about the future, resulting in a unique collection of songs.	$3000
	TOTAL	$15,000

 

It is proposed for the unallocated funds of $22,426 be transferred to the following related operational budget areas, which will contribute toward the services Council can provide the community for the 2018/19 financial year:

 

·        Events support budget                                    $  1,980

·        Natural Environment program                       $     213

·        Recreational Facilities program                    $10,388

·        Community Development program               $  3,300

·        Rural Halls annual maintenance program   $  3,543

·        Neighbourhood and Rural Villages              $  3,002

POL 078 – Donations under Section 356 of the Local Government Act 1993.

 

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

 

 

N/A

Extensive advertising and media communication was deployed to promote the annual grants program. This included community engagement through a well-attended grants workshop held on 12 April 2018. The workshop allowed for interested members of the public to seek assistance from staff in preparation for lodging their applications and matching their applications to the relevant grants category.

  

 

 

 

RP-6               SISTER CITY VISIT TO LEAVENWORTH

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

Analysis:

Council resolved to send a delegation to Kunming in June 2018 and this trip was unfortunately cancelled. As a result the Sister City Community Committee recommended that Council endorse the Mayor attending Leavenworth with Miss Wagga Wagga and Miss Community Princess in September 2018.

 

 

Recommendation That Council: a       endorse the Mayor attending Leavenworth with Miss Wagga Wagga and Miss Community Princess for a Sister City visit from 28 August to 6 September 2018 b       endorse paying all reasonable delegation related expenses for the Mayor

 

Council resolved to send a delegation to Kunming to attend the 2018 South China Expo and Import/Export Fair from 12 June to 18 June 2018. Unfortunately the proposed visit to Kunming was subsequently cancelled due to various reasons and it has been proposed that a business delegation may visit in 2019.

 

Due to the Kunming visit not proceeding, the Sister City Community Committee recommended at its meeting on 21 June 2018 that the Mayor accompany Miss Wagga Wagga and Miss Community Princess on a Sister City visit to Leavenworth from 28 August to 6 September 2018.

 

Council will cover all delegation related costs for the Mayor. Costs covered include travel, gifts, meals and associated sundries. Miss Wagga Wagga and Miss Community Princess are responsible for their own costs.

 

Attached for the information of Councillors is a letter of invitation from the Mayor of the City of Leavenworth.

The estimated costs for the visit are $3,100.

 

Due to the cancellation of flights from the Kunming delegation visit that did not proceed in June there is a flight credit in the amount of $1,671.

 

There is a budget of $7,500 allocated for Sister City activities in 2018/19.

·    Sister City Community Committee Terms of Reference

·    Payment of Expenses and Provision of Facilities to Councillors - POL 025

 

 

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: Groups, programs and activities bring us together

 

N/A

This was discussed with the Sister City Community Committee on 21 June 2018, who subsequently recommended that Council endorse the visit.

 

 

1⇩.

Letter of Invitation - City of Leavenworth

 

 

 

 

 

RP-7               Proposed Licence to St. John's Ambulance (NSW) - Wagga Wagga Division

Author:          David Butterfield 

Director:       Natalie Te Pohe

         

Analysis:

This report concerns a community licence agreement between Council and a local not for profit community organisation.

 

 

Recommendation That Council: a       enter a licence agreement with St John’s Ambulance (NSW) – Wagga Wagga Division upon the following basis: i         Property – Glenfield Community Centre ii        Duration – 5 years iii       Rent – minimum community rent as set out in Council’s 2018/2019 Fees and Charges iv       Rent Reviews – annually on the anniversary of commencement in accordance with the minimum community rent set out in Council’s Fees and Charges b       delegate authority to the General manager or their delegate to execute any necessary documents c        authorise the affixing of Council’s Common Seal as required d       approve the budget variation/s as set out in the budget section of the report

 

Council has received a request from St John’s Ambulance – Wagga Wagga Division (St. John’s Ambulance) for assistance in finding accommodation that provides the organisation with lockable office space, weekly meeting/training space and easily accessible parking.

 

Council owned property known as the Glenfield Community Centre currently has two offices that have been vacant for an extended period. The Glenfield Community Centre also has a meeting room and indoor court facilities that are available for public bookings.

 

As per 2018/2019 Fees & Charges three possible charge structures may apply to St. John’s Ambulance occupation of the premises:-

 

Fees and Charges		Weekly	Annually
Glenfield Community Centre	Office space	$115.00	$5,980.00
	Reduced rate for community organisations – less 50%	$57.50	$2,990.00
Glenfield Community Centre	Meeting Room	$43.00	$2,236.00
	Reduced rate for community organisations – less 50%	$21.50	$1,118.00
Minimum Annual Community Licence Fee			$620.00

 

According to the above applicable annual charges range from a total of $4,108 per annum to $620 per annum.

 

St Johns Ambulance is a not for profit community organisation which is recognised as providing significant benefit to the community. To ensure treatment of this organisation in an equitable manner, adoption of the minimum annual community licence fee is recommended for occupation of the office space and use of one bookable space one evening per week, subject to availability.

 

Upon acceptance of this recommendation by Council, it is proposed to offer St. John’s Ambulance a licence agreement for a period of 5 years.

The proposed annual income of $563.64 (exclusive of GST) will be receipted to the property management cost centre.

Council’s POL 038 Leasing and Licensing Policy

Council’s 2018/2019 adopted Fees and Charges

 

Community Place and Identity

Objective: We have opportunities to connect with others

Outcome: We activate our community spaces to promote connectedness

 

N/A

Council’s Community Directorate

Council’s Commercial Operations Directorate

St. John’s Ambulance (NSW) – Wagga Wagga Division

 

 

1⇩.

St. John's Ambulance Letter

  

 

 

RP-8               BOUNDARY ADJUSTMENT - WAGGA CRICKET GROUND RESERVE

Author:          David Butterfield 

Director:       Natalie Te Pohe

         

Analysis:

Consent of Council as the Crown Land Manager is required for a proposed application by another Crown Land Manager to change a Crown reserve boundary.

 

 

Recommendation That Council: a       consent to an application by the Murrumbidgee Turf Club to NSW Department of Industry – Crown Lands for an adjustment to the boundary between the Wagga Cricket Ground Reserve and Wagga Wagga Racecourse Reserve b       note the Wagga Wagga City Council Crown Reserves Reserve Trust licence to The Director General of the Department of Premier and Cabinet will transfer to the Wagga Wagga Race Course Reserve Trust under s3.44 of the Crown Land Management Act 2016 No 58 if the application is approved c        delegate authority to the General Manager or their delegate to execute any necessary document under Council’s common seal if required

 

Reference is made to the Wagga Cricket Ground being Crown Reserve R620060 located on the corner of Kincaid and Beckwith Streets, Wagga Wagga that is managed by Council as Crown Land Managers. The Cricket Ground Reserve adjoins the Wagga Wagga Racecourse Reserve R620072 managed by the Murrumbidgee Turf Club (MTC).

 

The MTC have approached Council requesting consent to an application to NSW Department of Industry – Crown Lands (Crown Lands) to alter the boundary between the two Reserves (copy of letter dated 6 July 2018 is attached).

 

The area of land has been identified by the MTC as being required for a proposed stable complex on the eastern side of the course. In particular, the portion of land will facilitate access to the proposed development from Beckwith Street.

 

The proposed adjustment will reflect the position of the existing fence line around the former Raceview tennis courts and will reduce the size of the Wagga Cricket Ground reserve by approximately 1,989 square metres.

 

Anecdotal evidence suggests Council has never maintained or been otherwise responsible for the area which is the subject of this request. However, in March 2011 (resolution 11/058.4) Council granted a no fee licence to The Director General of the Department of Premier and Cabinet for an air monitoring station on the area. This agreement will transfer to the Murrumbidgee Turf Club as Crown Land Managers under the provisions of the Crown Land Management Act 2016 No 58 if the boundary adjustment proposal is approved by Crown Lands.

 

 

N/A

Crown Lands Management Act 2016 No 58

 

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We improve the facilities of our places and spaces

 

N/A

Murrumbidgee Turf Club

Council’s Parks Strategic Division   

 

 

1⇩.	MTC letter - 6 July 2018
2⇩.	Location Map - Wagga Cricket Ground

 

 

 

 

Author:          David Butterfield 

Director:       Natalie Te Pohe

         

Analysis:

Council are requested to approve a site layout plan in lieu of a Master Plan document for this site

 

 

Recommendation That Council: a       approve the site layout plan provided by the Tarcutta Transport and Farming Museum for the lease area at Gresham Street, Tarcutta b       note all future development elements are subject to development consent

 

Reference is made to Crown Land under the management of Council located on the corner of Gresham Street and the Old Hume Highway at Tarcutta.

 

The following table represents a summary of Council and Crown Lands actions in relation to the proposal to develop a transport museum on the site.

 

Date	Action	Comment
May 2013	Crown Lands dedicated the reserve for the purposes of museum, and appointed Council as Trust Managers	These actions gave Council power to lease or licence the site.
September 2013	Council resolved to enter into a lease agreement with the Australian Road Transport Heritage Centre Incorporated (ARTHC) commencing 1 November 2013	The ARTHC relocated their project to Gundagai. Accordingly the lease did not proceed.
April 2015	Council resolved to enter into a lease agreement with the Australian Long Distance Owners Drivers Association Inc. (ALDODA) commencing 1 March 2015
June 2016	Crown Lands declined to consent to the lease due to concerns about non-extinguishment of Native Title.
August 2016	Council resolved to fund a Non-Claimant Application under the Native Title Act 1993 to the Federal Court of Australia	An order was issued by the Federal Court on 18 August 2017 confirming the lease could proceed under s24FA of the Native Title Act

 

 

In November 2017 (resolution 17/365) Council adopted the following recommendation:

 

 

In relation to part “c” of the resolution the lessee has submitted the attached site layout plan entitled “Tarcutta Transport and Farming Museum - Masterplan - Revision 7 - Date 08/06/2018” showing proposed future development of the site. This plan was developed in consultation with Council’s Planners and the lessee’s planning consultant.

 

Although the plan does not fit the definition of a “Master Plan” it is considered acceptable for the purposes of defining the lessees future intentions and benchmarking staged development.

 

Both Council and Crown Lands have accepted the proposed use of the land (for a transport museum) and because of this, a Master Plan document is not considered necessary or beneficial.

 

Furthermore, costs associated with development of a Master Plan may be too onerous for the lessee in terms of costs and additional delays, which may result in failure of the project. The proposed lessee has complied with the other requirements set out under part “c” of the resolution to the satisfaction of Council officers.

 

It is noted that all development elements are subject to development consent.

N/A

N/A

 

Community Place and Identity

Objective: We are proud of where we live and our identity

Outcome: We value our heritage

 

N/A

Council’s Strategic Planning Division

Council’s City Development Division

Tarcutta Transport and Farming Museum Planning Consultant

 

 

1⇩.

Site Layout Plan - Tarcutta Transport Museum

 

 

 

 

Author:          David Butterfield 

Director:       Natalie Te Pohe

        

Analysis:

This report recommends the licensing of land from a private landowner for uses ancillary to works on Eunony Bridge.

 

 

Recommendation That Council: a       enter into a licence agreement with Graham John White for the use of land at Lot 3 DP 877763 on the terms contained in the body of this report b       authorise the General Manager or their delegate to execute any necessary documents c        affix Council’s Common Seal as required d       approve the budget variations as detailed in the budget section of this report

 

Council has obtained funding to strengthen and widen the existing Eunony Bridge.

 

Access to land in close proximity to the Eunony Bridge is required for stockpiling of materials, plant and equipment by future contractors for the project. Project officers have identified private land owned by Graham John White, described as part Lot 3 DP 877763 at Oura Road, Eunanoreenya as the preferred site for stockpiling.

 

Subject to a resolution of Council, an in principle agreement has been reached with the landowner on the following terms:

 

Licence Area	3.75 hectares (37,500m2)
Duration of Licence	2 years	1 Year for Works 1 Year for remediation of the licence area
Fee	$2,500 per annum excluding GST
Additional provisions	·      Replacement of boundary fencing (a portion of these works were held over from the Eunony Bridge Road deviation project) ·      Remediation of licence area through reseeding and provision of trees in tube stock at completion of works ·      Stock watering trough on as needs basis

 

 

Estimated costs associated with the stockpile licence are outlined below:

 

Licence Fee Total	$5,000
Fencing	$6,000
Re-seeding and Tube Stock	$1,000
Legal fees	$500
Contingency	$2,500
Stock Watering Point	$1,000
Total Estimated Costs	$16,500

 

The activities outlined above will be undertaken in line with the Review of Environmental Factors (REF).

 

Total licence agreement costs including the additional provisions are estimated at $16,500 and will be funded from the Eunony Bridge $10.6M total project budget.

N/A

 

The Environment

Objective: Create and maintain a functional, attractive and health promoting built environment

Outcome: We improve the facilities of our places and spaces

 

N/A

Council’s Commercial Operations Directorate

Landowner – Graham White

 

 

1⇩.

Location Map - Eunony Bridge licence area

 

 

 

 

 

RP-11            Response to Questions/Business with Notice

Author:                        Scott Gray 

General Manager:    Peter Thompson

         

Analysis:

This report is to provide responses to Questions/Business with Notice arising from previous Ordinary Council Meetings.

 

 

Recommendation That Council receive and note the report.

 

The following is in response to Questions/Business raised at the 9 July 2018 Ordinary Council meeting.

 

Councillor D Hayes enquired that now that the State Budget has cut Destination NSW’s budget by 16% what impact will this have on the work they do in this area?

Response provided by the Community Directorate   Staff have made contact to seek direct feedback on any impacts affecting the operations of Destination NSW and the regional network. The communication from Destination Riverina Murray (DRM) on this matter is as follows:   DRM is an independent company limited by guarantee. The organisation has a four-year funding agreement locked in with Destination NSW and this will not be impacted by any broader budgeting arrangements for Destination NSW. In addition to our guaranteed funding, DRM has recently received an additional $500,000 in funding from Destination NSW, to implement initiatives outlined in the Destination Management Plan. DRM look forward to continuing to work closely with Wagga Wagga City Council on initiatives to strengthen and enhance the tourism sector in our region.

 

N/A

Code of Meeting Practice

 

Community Leadership and Collaboration

Objective: We have strong leadership

Outcome: We have leaders that represent us

 

 

N/A

N/A

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

Confidential Reports

CONF-1         RFT 2018-29 ENERGY PERFORMANCE CONTRACT

Author:          Carly Hood 

Director:       Janice Summerhayes

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (i)     commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.        

 

 

 

CONF-2         WAGGA WAGGA CITY COUNCIL LEASE TO RELATIONSHIPS AUSTRALIA

Author:          David Butterfield 

Director:       Natalie Te Pohe

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) (ii)    commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.        

 

   

 

 

Present

The Mayor, Councillor Greg Conkey OAM

Councillor Yvonne Braid OAM

Councillor Paul Funnell

Councillor Dan Hayes

Councillor Tim Koschel

Councillor Kerry Pascoe

Councillor Dallas Tout

In Attendance

General Manager                                                                    (Mr P Thompson)

Director Finance                                                                     (Mrs N Te Pohe)

Director Community                                                               (Mrs J Summerhayes)

Director Commercial Operations                                          (Ms C Angel)

Manager City Strategy                                                            (Mr T Kell)

Manager Technical & Strategy                                              (Mr P Ross)

Strategic Asset Planner (Parks & Recreation)                   (Mr B Creighton)

Manager Livestock Marketing Centre                                  (Mr P Martin)

Marketing & Communications Coordinator                        (Mr B Koschel)

Risk & Assurance Coordinator                                             (Mrs J Watkins)

Governance Officer                                                                (Ms B King)

 

 

Prayer

 

Almighty God,

 

Help protect our Mayor, elected Councillors and staff.

 

Help Councillors to govern with justice, integrity, and respect for equality, to preserve rights and liberties, to be guided by wisdom when making decisions and settling priorities, and not least of all to preserve harmony.

 

Amen. 

Acknowledgement Of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of this Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Community members present.

 

 

 

APOLOGIES

No apologies received.

 

 

LEAVES OF ABSENCE

 

That Council noted a leave of absence was granted at the 12 June 2018 Ordinary Council meeting to Councillor V Keenan (22 June 2018 to 16 July 2018 inclusive).

 

18/242       RESOLVED:                    On the Motion of Councillors P Funnell and T Koschel That Council grant a leave of absence for Councillor R Kendall for 9 July 2018. CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

 

CONFIRMATION OF MINUTES

 

CM-1         Ordinary Council Meeting - 25 June 2018

18/243       RESOLVED:                    On the Motion of Councillors D Tout and T Koschel That the Minutes of the proceedings of the Ordinary Council Meeting held on 25 June 2018 be confirmed as a true and accurate record. CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

Declarations Of Interest

 

Councillor P Funnell declared a Non-Significant, Non Pecuniary Interest in CONF-1 RFT2018-18 LIVESTOCK HANDLING SERVICES the reason being that his neighbour is the successful applicant and remained in the chamber during its consideration.

 

Councillor P Funnell declared a Non-Significant, Non-Pecuniary Interest in RP-2 ACTIVE TRAVEL PROJECT - OUTCOMES OF COMMUNITY CONSULTATION the reason being that he is a former resident of Fox Street 12 years ago and remained in the chamber during its consideration.

 

Councillor K Pascoe declared a Pecuniary Interest in RP-2 ACTIVE TRAVEL PROJECT - OUTCOMES OF COMMUNITY CONSULTATION the reason being that he is contracting for one of the proponents speaking against the Active Travel Project and vacated the chamber during its consideration.

 

Councillor K Pascoe declared a Non-Significant, Non-Pecuniary Interest in RP-3 APPLICATIONS FOR SUBSIDY FOR WASTE DISPOSAL FOR CHARITABLE ORGANISATIONS the reason being that he is a member of Wollundry Rotary Club mentioned in the report and remained in the chamber during its consideration.

 

The Mayor, Councillor G Conkey OAM declared a Non-Significant, Non-Pecuniary Interest in RP-3 APPLICATIONS FOR SUBSIDY FOR WASTE DISPOSAL FOR CHARITABLE ORGANISATIONS the reason being that he is a member of Wollundry Rotary Club mentioned in the report and remained in the chamber during its consideration.

 

Councillor Y Braid declared a Non-Significant, Non-Pecuniary Interest in RP-3 APPLICATIONS FOR SUBSIDY FOR WASTE DISPOSAL FOR CHARITABLE ORGANISATIONS the reason being that she is a committee member of Salvation Army Red Shield and remained in the chamber during its consideration.

 

 

Councillor K Pascoe vacated the chamber, the time being 6:03pm.

 

PUBLIC DICUSSION FORUM

 

RP-2   ACTIVE TRAVEL PROJECT - OUTCOMES OF COMMUNITY CONSULTATION

 

·    Mr Alan Brown, NSW Farmers – speaking in favour of the report

·    Mr Bob Maslin – speaking in favour of the report

·    Mrs Lisa Glastonbury, Wagga Rail Trail Incorporated – speaking against the report

·    Mr Tony Turner, Australian Clay Target Association – speaking against the report

 

 

PROCEDURAL MOTION - CHANGE OF STANDING ORDERS

18/244       RESOLVED:                    On the Motion of Councillors P Funnell and T Koschel That Council bring forward consideration of RP-2 Active travel project – outcomes of community consultation to follow the public discussion forum. CARRIED

 

RP-2          ACTIVE TRAVEL PROJECT - OUTCOMES OF COMMUNITY CONSULTATION

18/245       RESOLVED:                    On the Motion of Councillors P Funnell and T Koschel  That Council: a       acknowledge receipt of two petitions supporting the southern alignment for the Forest Hill Link b       note the stakeholder and public submissions received during the community feedback period c       thank the community and key stakeholders for their input into the proposed cycling links d       endorse the recommended links to be included in the business case for submission to the NSW State Government as a part of the project assurance review process e        note that ongoing consultation will occur generally with the community and specifically with landowners and occupiers adjacent to the routes during the detailed design and construction phases of the project f        authorise the General Manager or their delegate to negotiate and enter into easements, rights of way or access agreements where it is proposed that an active travel route be constructed on land which is not owned by Council g       authorise the affixing of Council’s Common Seal to all relevant documents as required h       note that a further report will be provided to Council on the outcome of the gateway assessment process, and further information regarding the detailed budget i         request staff conduct additional consultation with the residents and landowners of Fox Street before finalising the project’s detailed design   CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
G Conkey OAM	Y Braid OAM
P Funnell
D Hayes
T Koschel
D Tout

 

Councillor K Pascoe re-entered the chamber, the time being 6:56pm.

 

 

PROCEDURAL MOTION - ENGLOBO

18/246       RESOLVED:                    On the Motion of Councillors D Hayes and P Funnell That the standing orders be varied for the meeting as set out hereunder: ·    Items where councillors wish to speak ·    Items where no councillors wish to speak ·    Confidential ·    Matter of urgency ·    Closure of Meeting That RP-4, RP-5, M-1 and CONF-1 be adopted as recommended in the business papers. CARRIED

 

 

REPORTS FROM STAFF

 

RP-1          AMENDMENT TO WAGGA WAGGA DEVELOPMENT CONTROL PLAN 2010 - CUT AND FILL AND NATURAL RESOURCE AND LANDSCAPE MANAGEMENT

18/247       RESOLVED:                    On the Motion of Councillors P Funnell and D Hayes That Council: a       adopt amendment number 13 to the Wagga Wagga Development Control Plan 2010 b       notify the amendment in the local paper with the amendment coming into force on the date it is notified CARRIED

RECORD OF VOTING ON DEVELOPMENT OR PLANNING MATTERS - SECTION 375A(3) LOCAL GOVERNMENT ACT 1993

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

 

RP-2 ACTIVE TRAVEL PROJECT – OUTCOMES OF COMMUNITY CONSULTATION was moved forward for consideration following the public discussion forum.

 

 

RP-3          APPLICATIONS FOR SUBSIDY FOR WASTE DISPOSAL FOR CHARITABLE ORGANISATIONS

18/248       RESOLVED:                    On the Motion of Councillors D Hayes and T Koschel That Council endorse the annual waste disposal subsidies for the total amount of $4,000 for 2018/19 for the applicants as referred to in this report. CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

 

 

RP-4          POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy

18/249       RESOLVED:                    On the Motion of Councillors D Hayes and P Funnell That Council: a       notes that there were no submissions received during the exhibition period for POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy b       adopts POL 117 Appointment of Organisation Community and Individual Citizen Members to Council Committees Policy CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

 

RP-5          Response to Questions/Business with Notice

18/250       RESOLVED:                    On the Motion of Councillors D Hayes and P Funnell That Council receive and note the report. CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

 

COMMITTEE MINUTES

 

M-1            SISTER CITY COMMUNITY COMMITTEE MINUTES - 21 JUNE 2018

18/251       RESOLVED:                    On the Motion of Councillors D Hayes and P Funnell That Council: a       receive the minutes of the Sister City Community Committee Meeting held on 21 June 2018 b       receive a further report regarding the recommendation for the Mayor to accompany Miss Wagga Wagga and Miss Community Princess on a Sister City visit to Leavenworth CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

 

QUESTIONS/BUSINESS WITH NOTICE

 

The following Questions/Business with Notice were raised and will be addressed in the next available Business paper:   Councillor P Funnell enquired if Council have or will be considering the change of legislation item 324 that the State Government have now approved Environmental Flows to go across private land with no compensation. Which therefore under the Murray Darling Basin Plan opens the door for potential flows of 80,000mgs past Wagga which will then potentially take us to nine metres and flood Wagga.   Councillor D Hayes enquired that now that the State Budget has cut Destination NSW’s budget by 16% what impact will this have on the work they do in this area?   Councillor D Tout congratulated Council and Riverina Water for contributing $75,000 per year for the next three years towards the Fusion event in Wagga Wagga.   Councillor D Tout requested that he be contacted regarding the disabled parking in Baylis street due to what seems like an inconsistency in the signage.

 

 

 

CONFIDENTIAL REPORT

 

CONF-1    RFT2018-18 LIVESTOCK HANDLING SERVICES

18/252       RESOLVED:                    On the Motion of Councillors D Hayes and P Funnell That Council: a       accept the tender of Quality Lean Meats Pty Ltd (ABN: 60 050 040 992) for the provision of livestock handling services at the LMC in the schedule of rates submitted with the offer b       authorise the General Manager or their delegate to enter into a contract with Quality Lean Meats Pty Ltd (ABN: 60 050 040 992) for the provision of livestock handling services at the LMC c       authorise the affixing of Council’s Common Seal to all relevant documents as required CARRIED

RECORD OF VOTING ON THE MOTION

For the Motion	Against the Motion
Y Braid OAM
G Conkey OAM
P Funnell
D Hayes
T Koschel
K Pascoe
D Tout

 

 

THIS COMPLETED THE BUSINESS OF THE COUNCIL MEETING WHICH ROSE AT 7.07pm.

 

 

…………………………………………………..

                                                                                                      MAYOR